27TH ARRB CONFERENCE & 38TH AUSTRALASIAN TRANSPORT ...€¦ · In 2014: u representatives came from 27 countries, with over 30% of delegates coming from ... rail, air, marine, pedestrians

27TH ARRB CONFERENCE & 38TH AUSTRALASIAN TRANSPORT

RESEARCH FORUM (ATRF 2016)NOVEMBER 16th-18th, 2016 | MELBOURNE, AUSTRALIA

SPONSORSHIP & EXHIBITION PROSPECTUS

Delegate profile 4

Benefits to sponsors and exhibitors 5

How can we assist? 5

Sponsorship at a glance 6

Major sponsorship u Gold sponsorship 7 u Silver sponsorship 8 u Bronze sponsorship 9 u Conference supporter 10

Educational u Plenary session sponsor 10 u Session sponsor 11

Delegate services u Conference satchel sponsor 11 u Internet Café sponsor 12 u Lanyard sponsor 12 u Lunch break sponsor 13 u Morning/Afternoon tea break 13 sponsor

u Abstracts book 14 sponsor u Pocket program 14 sponsor u Exhibitor passport 15 sponsor

Advertising opportunities u Full page 15 u Half page 15 u Satchel insert 15

Exhibition area u Why participate? 16 u Exhibition booth 17

Summary of benefits for 18 sponsorship opportunities

Sponsorship application form 19

Table of contents

arrb.com.au/27arrbconference | atrf.info/conference.aspx

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27th ARRB Conference Delegate ProfileThe 26th ARRB Conference will aim to bring together between 400 and 500 road and transport industry professionals. The Conference attracts a wide range of delegates, including:u state road and territory authority engineers,

practitioners and policy makersu local government professionalsu academics in road and transportu consultantsu road contractors.

In 2014:u representatives came from 27 countries,

with over 30% of delegates coming from overseas

u 51% of delegates were at a director/manager/coordinator level

u 38% of delegates were at an engineer/researcher/scientist/planner/economist level

u 6% of delegates were students or lecturersu 5% of delegates were support staff, in

marketing and communications, etc.

ATRF 2016 Conference Delegate ProfileAround 200 delegates are expected to register for the Forum. Delegates will be represented from the following sectors:u those associated with the transport sector

- road, rail, air, marine, pedestrians and cyclists

u federal, state and local government transport organisations

u transport safety organisations (land, air and sea)

u academics and researchersu public transport providersu transport planners and policy advisorsu shipping industryu automobile associationsu airport and seaport operatorsu freight carriers, contractors and consultants

with interests in transportu transport interest groupsu tertiary students.

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Benefits to sponsors and exhibitorsThe Conference can provide many benefits including opportunities to:u maximise exposure at a leading industry eventu present the latest innovations and new products or servicesu showcase your expertise and capabilitiesu build brand awarenessu educate the industryu build and enhance relationshipsu network with your industry colleaguesu increase marketing opportunities including visibility on the Conference website and associated

marketing materialsu affiliate with a strong, unique Conferenceu rare opportunity to reach a wider audience of both ATRF and ARRB delegates

You will also have made a contribution to the development and reputation of the ARRB and ATRF conferences, which are a key mechanism for addressing emerging issues affecting the road and transport industry, and the global community.

How can we assist?We encourage you to contact our Sponsorship Coordinator to discuss the many additional ways in which we can further assist your marketing efforts. Sponsorship packages can be tailored to suit your needs. To discuss your requirements or to book your sponsorship/exhibition, please contact:

Marketing and Sponsorship Coordinator: Jess Jackson

Phone: +61-3-9881-1502

Email: [email protected]

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Sponsorship at a glancesPlease refer to the following pages for more information on these sponsorship opportunities.

Sponsorship opportunities Number available Price (excluding GST)Gold sponsorship (includes official dinner sponsorship) Exclusive $20,000Silver sponsorship Exclusive $15,000Bronze sponsorship Exclusive $10,000Conference supporter (available either for 27th ARRB Conference or 38th ATRF conference- please specify)

3 $3,000

Plenary session sponsor (available either for 27th ARRB Conference or 38th ATRF conference- please specify)

Exclusive (3 available) $3,000

Session sponsor (available either for 27th ARRB Conference or 38th ATRF conference- please specify)

Exclusive (3 available) $2,000

Satchel sponsorship Exclusive $9,000Internet café booth Exclusive $6,000Lanyards sponsorship Exclusive $5,000Lunch sponsor Exclusive (3 available) $2,000Morning tea/Afternoon tea sponsor Exclusive (6 available) $1,500Abstracts book sponsor (available either for 27th ARRB Conference or 38th ATRF conference- please specify)

Exclusive $5,000

Pocket program sponsor Exclusive $2,000Exhibitor passport sponsor Exclusive $3,000Advertising opportunities Number available Price (excluding GST)Full page black and white advertisement in Conference abstracts book

4 $1,100

Half page black and white advertisement in Conference abstracts book

4 $550

Satchel insert into delegate bag $1,100Exhibition opportunities Number available Price (excluding GST)Single exhibitor booth 20 $3,300Double exhibitor booth 10 $6,000

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Major sponsorshipsGold sponsorship $20,000 excluding GST

The Gold sponsorship package provides a strong alignment with the Conference theme, objectives and dissemination of knowledge.

As an exclusive Gold sponsor, your organisation will receive:u three complimentary full time registrations for the Conferenceu double exhibition space at the Conference (two 3 m X 2 m).

As part of the Gold sponsorship package you will also have exclusive sponsorship rights to the Conference dinner, including:u eight complimentary tickets to the Conference dinneru a five minute speaking spot at the dinneru the opportunity to provide placemats/promotional items at the dinner.

Plus the following exposure:

Signage entitlements: u the inclusion of your logo on all Conference banners, which will be strategically displayed e.g. on the

main stage, the welcome banners, etc.u the inclusion of your logo on specific Conference dinner banners and the opportunity to bring along

two stand-alone banners for display at the dinner.

Acknowledgement entitlements - you will be acknowledged as the Gold sponsor:u in the opening and closing ceremoniesu in all plenary sessionsu in all Conference advertising material and editorialsu on the Conference websiteu in all Conference related media releases.

Advertising entitlements: u your logo on the cover of and a full page advertisement in the Conference abstracts booku your logo and website link on the Conference website u a promotional insert in the Conference satchel (maximum 1 X A4 double sided flyer)u a sponsor overview in the abstracts book/program and on the Conference website (100 words plus

logo).

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Silver sponsorship $15,000 excluding GST

The Silver sponsorship package provides a strong alignment with the Conference theme, objectives and dissemination of knowledge.

As the Silver sponsor, your organisation will receive:u two complimentary full time registrations for the Conferenceu two complimentary tickets to the Conference dinneru exhibition space at the Conference (two 3 m X 2 m).

Plus the following exposure:

Signage entitlements: u the inclusion of your logo on all Conference banners, which will be strategically displayed e.g. on the

main stage, the welcome banners, etc.u the inclusion of your logo on specific Conference dinner banners and the opportunity to bring along

two stand-alone banners for display at the dinner.

Acknowledgement entitlements - you will be acknowledged as the Silver sponsor:u in the opening and closing ceremoniesu in all plenary sessionsu on the Conference websiteu in all Conference advertising material.

Advertising entitlements: u your logo and a half page advertisement in the Conference abstracts booku your logo and website link on the Conference website u a promotional insert in the Conference satchel (maximum 1 X A4 double sided flyer)u a sponsor overview in the abstracts book/program and on the Conference website (100 words plus

logo).

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Bronze sponsorship $10,000 excluding GST

The Bronze sponsorship package provides a strong alignment with the Conference theme, objectives and dissemination of knowledge.

As the Bronze sponsor, your organisation will receive:u one complimentary full time registration for the Conferenceu one complimentary ticket to the Conference dinneru exhibition space at the Conference (two 3 m X 2 m).

Plus the following exposure:

Signage entitlements: u the inclusion of your logo on all Conference banners, which will be strategically displayed e.g. on the

main stage, the welcome banners, etc.u the inclusion of your logo on specific Conference dinner banners and the opportunity to bring along

two stand-alone banners for display at the dinner.

Acknowledgement entitlements - you will be acknowledged as the Bronze sponsor:u in the opening and closing ceremoniesu in all plenary sessionsu on the Conference website

Advertising entitlements: u your logo in the Conference abstracts booku your logo and website link on the Conference website u a promotional insert in the Conference satchel (maximum 1 X A4 double sided flyer)u a sponsor overview in the abstracts book/program and on the Conference website (100 words plus

logo).

SOLD

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Conference supporter $3,000 excluding GST (available either for 27th ARRB Conference or 38th ATRF conference- please specify)

As a Conference supporter, your organisation will receive:

Acknowledgement entitlements - you will be acknowledged as a Conference supporter in:u the opening and closing ceremoniesu on the Conference website.

Advertising entitlements: u your logo in the Conference abstracts booku your logo and website link on the Conference website u a promotional insert in the Conference satchel (maximum 1 X A4 double sided flyer).

EducationalPlenary session sponsor $3,000 excluding GST

(available either for 27th ARRB Conference or 38th ATRF conference- please specify) The Plenary session sponsor package provides a strong alignment with nominated plenary theme and topic.

As a Plenary session sponsor, your organisation will receive:

Signage entitlements: u the inclusion of your logo on the session opening slide and on signage at the entrance to the session.

Acknowledgement entitlements - you will be acknowledged as the Plenary session sponsor:u in the nominated plenary sessionu on the Conference websiteu in the abstracts book.

Advertising entitlements: u your website logo and link on the Conference website u an opportunity to provide placemats/promotional items at the nominated plenary session.

27th ARRB conference Plenary session SOLD

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Session sponsor $2,000 excluding GST(available either for 27th ARRB Conference or 38th ATRF conference- please specify)

The Session sponsor has the opportunity to support a specific session with which they can align their business.

As a Session sponsor, your organisation will receive:

Signage entitlements: u the inclusion of your logo on the session opening slide and on signage at the entrance to the session.

Acknowledgement entitlements - you will be acknowledged as the Session sponsor:u in the nominated sessionu on the Conference websiteu in the abstracts book.

Advertising entitlements:u your logo and website link on the Conference website u an opportunity to provide placemats/promotional items at the nominated session.

Delegate servicesConference satchel sponsor $9,000 excluding GST As the Conference satchel sponsor, your organisation will receive:u one complimentary registration to the Conferenceu one complimentary ticket to the Conference dinneru exhibition space at the Conference (3 m X 2 m).

Plus the following exposure:

Signage entitlements: u the inclusion of your logo on the Conference satchel (size and placement of logo to be at the discretion

of the Conference organising committee).

Acknowledgement entitlements - you will be acknowledged as the Conference satchel sponsor:u in the abstracts booku on the Conference website.

Advertising entitlements: u your logo and website link on the Conference website u a promotional insert in the Conference satchel (maximum 1 X A4 double sided flyer).

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Internet café sponsor $6,000 excluding GSTAs the Internet café sponsor, your organisation will receive:

Signage entitlements: u the inclusion of your logo on the screensavers at all workstations in the Internet caféu the inclusion of your logo on the desktops of all workstations at the caféu an opportunity to provide standalone banners at the café

Acknowledgement entitlements - you will be acknowledged as the Internet café sponsor:u in the abstracts book (with reference to the location of the café)u on the Conference website.

Advertising entitlements: u your logo and website link on the Conference website u your logo in the abstracts booku a promotional insert in the Conference satchel (maximum 1 X A4 double sided flyer).

Lanyard sponsor $5,000 excluding GST As the Lanyard sponsor, your organisation will receive:u one complimentary registration to the Conferenceu one complimentary ticket to the Conference dinner.

Plus the following exposure:

Signage entitlements: u the inclusion of a colour logo on the Conference lanyard (size and placement of logo to be at the

discretion of the Conference organising committee).

Acknowledgement entitlements - you will be acknowledged as the Lanyard sponsor:u in the abstracts booku on the Conference website.

Advertising entitlements: u your logo and website link on the Conference website u a promotional insert in Conference satchels (maximum 1 X A4 double sided flyer).

SOLD

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Lunch break sponsor $2,000 excluding GST(one sponsor per lunch, three lunches in total) As a Lunch break sponsor, your organisation will receive:

Signage entitlements: u the opportunity to display signage during your lunch break in the exhibition and catering areas

(maximum of three pull up banners)u your logo featured on the session room screens during your lunch break period.

Acknowledgement entitlements - you will be acknowledged as a Lunch break sponsor:u in the abstracts booku on the Conference websiteu in the opening and closing ceremonies.

Advertising entitlements: u your logo and website link on the Conference website

Morning/afternoon tea break sponsor $1,500 excluding GST(one sponsor per break, five breaks in total) As a Morning/afternoon tea break sponsor, your organisation will receive:

Signage entitlements: u the opportunity to display signage during your tea break in the exhibition and catering areas

(maximum of three pull up banners)u your logo featured on the session room screens during your break period.

Acknowledgement entitlements - you will be acknowledged as a Morning/afternoon tea break sponsor:u in the abstracts booku on the Conference websiteu in the opening and closing ceremonies.

Advertising entitlements: u your logo and website link on the Conference website.

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Abstracts book sponsor $5,000 excluding GST(available either for 27th ARRB Conference or 38th ATRF conference- please specify)

As the Abstracts book sponsor, your organisation will receive:u one complimentary registration to the Conferenceu one complimentary ticket to the Conference dinner.

Plus the following exposure:

Acknowledgement entitlements: you will be acknowledged as the Abstracts book sponsor:u in the abstracts booku on the Conference websiteu in the opening and closing ceremonies.

Advertising entitlements: u a full page colour advertisement in the abstracts booku your logo on the front cover of the abstracts booku your logo and website link on the Conference website u a promotional insert in Conference satchels (maximum 1 X A4 double sided flyer).

Pocket program sponsor $2,000 excluding GST As the Pocket program sponsor, your organisation will receive:

Acknowledgement entitlements - you will be acknowledged as the Pocket program sponsor:u in the abstracts booku on the Conference websiteu in the opening and closing ceremonies.

Advertising entitlements:u your logo on the pocket programu your logo and website link on the Conference website

SOLD

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Exhibitor passport sponsor $3,000 excluding GST As the Exhibitor passport sponsor, your organisation will receive:

Acknowledgement entitlements - you will be acknowledged as the Exhibitor passport sponsor:u in the abstracts booku on the Conference websiteu in the opening and closing ceremonies.

Advertising entitlements: u your logo on the exhibitor passportu your logo and website link on the Conference website.

Advertising opportunitiesFull page $1,100 excluding GST u full page black and white advertisement in the Conference abstracts book.

Half page $550 excluding GST u half page black and white advertisement in the Conference abstracts book.

Satchel insert into delegate bag $1,100 excluding GST u A4 double sided flyer into the delegate bag

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Exhibition areaThe exhibition area will be a major component of the Conference. The registration and daytime Conference catering will all be available in this area.

The trade exhibition will run in conjunction with the Conference program and has been designed to provide the best possible promotional opportunities to participating organisations.

ARRB encourages all exhibitors to offer competitions, special promotions and/or demonstrations at their booth to encourage delegate visits. The ARRB Conference committee will also endeavor to promote the exhibition area where possible, including such things as prizes and draws for visiting the most exhibitors and answering relevant questions, etc. We aim to make the exhibition area an interactive space, therefore if you have any suggestions or wish to participate please contact [email protected]

Why participate?The Conference trade exhibition will provide a fantastic opportunity to network and to promote your products and services in a face-to-face environment. This includes opportunities to:

u build on and create new relationshipsu increase brand awarenessu actively demonstrate a product or serviceu receive instant feedback from the industryu meet decision makersu observe and hear about what else is happening in the industry.

Please note:u there will be a preference for equipment or product displaysu the floor plan is subject to change. The Sponsorship Coordinator retains the right to alter it if deemed

necessaryu priority of placement within the exhibition will be offered to major sponsors first and then sold in

accordance with the receipt date of application. We ask you to nominate three preferences and we will endeavour to provide you with your preferred location

u an exhibition manual will be distributed to exhibitors approximately three months prior to the event, containing information on move-in and move-out times, exhibition build company, etc.

u full payment is required prior to the event. Failure to do so may result in your exhibition stand being released again for sale.

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Exhibition booth

Single: $3,300 excluding GST Double: $6,000 excluding GST This package includes:u 3 m X 2 m shell schemeu one power pointu back and side wallsu organisation fascia along each open sideu two exhibitor registrations (access to the trade exhibition only)u two complimentary exhibitor tickets to the Conference dinneru 100 words, a logo and a website link/address on the Conference website and in the abstracts booku a promotional insert in the Conference satchel (maximum 1 X A4 double sided flyer).

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Summary of benefits for sponsorship opportunities

Sponsorship benefits Gold Sponsor Silver Sponsor Bronze Sponsor Conference Supporter Plenary sponsor Session sponsor Exhibitor

Complimentary registrations X 3 X 2 X 1 X 2 exhibitor registrations only

Complimentary tickets for the Conference dinnerX 8

Includes exclusive dinner sponsorship

X 2 X 1 X 2

Naming rights for sponsored events/delegate servicea

Includes 5 minute speaking spot at dinner

a a

Acknowledgement of major sponsor in opening and closing ceremonies a a a a a a a

Acknowledgement in plenary sessions a a aa

In nominated session

aIn nominated

session

Acknowledgement in Conference advertising a a

Acknowledgement in Conference media releases a

Logo on cover and advertisement in abstracts book Full page ad Half page ad Logo onlyLogo and link to sponsors website from Conference website a a a a a a a

Company overview and logo on Conference website and abstract book a a a a a a a

Logo on all Conference banners a(including dinner banner) a

Insertion of promotional material in delegates satchel a a a a a

Opportunity to provide promotional item at the sponsored event

aAt dinner function a a

Exhibitor booth aDouble a a a

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Sponsorship benefits Conference satchel sponsor

Lanyard sponsor

Lunch break sponsor

Morning/Afternoon

tea

Abstracts book

sponsorPocket program sponsor Exhibitor passport

sponsorInternet kiosk

sponsor

Complimentary registrations X 1 X 1Complimentary tickets for the Conference dinner X 1 X 1

Naming rights for sponsored events/delegate service aLogo on satchel

aLogo on lanyard

a a a aLogo on front of pocket

program

aLogo on front exhibitor

passport

aLogo on

screensavers at workstations and

desktops

Acknowledgement of major sponsor in opening and closing ceremonies a a a a a a a a

Acknowledgement in plenary sessions

Acknowledgement in Conference advertising

Acknowledgement in Conference media releases

Logo on cover and advertisement in abstracts bookLogo and link to sponsors website from Conference website a a a a a a a a

Company overview and logo on Conference website and abstract book a a a a a a a a

Logo on all Conference banners

Insertion of promotional material in delegates satchel a a a aOpportunity to provide promotional item at the sponsored event a a

Exhibitor booth a a

Summary of benefits for sponsorship opportunities

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Sponsorship opportunitiesSponsor itemPlease tick your sponsorship selection:

Major sponsorship q Gold sponsorship

q Silver sponsorship

q Bronze sponsorship

q Conference supporter

Educationalq Plenary session sponsor

q Session sponsor

Delegate servicesq Conference satchel sponsor

q Internet café sponsor

q Lanyard sponsor

q Lunch break sponsor

q Morning/afternoon tea break sponsor

q Abstracts book sponsor

q Pocket program sponsor

q Exhibitor passport sponsor

Advertising opportunitiesq Full page

q Half page

Exhibition areaq Single exhibition booth

q Double exhibition booth

*ARRB’s Statement on Privacy – ARRB holds names and addresses of people with an interest in transport so that it can communicate with them. Personal information which you provide to ARRB may be held for normal commercial purposes such as invoicing. Sometimes your name and address details may be obtained from, or made available to other organisations both nationally and internationally in order to tell you about information, services or products in the transport area. If you do not wish us to hold your details, please write to The Information Officer, ARRB Group Ltd, 500 Burwood Highway, Vermont South, VIC 3133, or email on [email protected]. A copy of ARRB’s Privacy Policy is available upon request.

PLEASE PRINT

Payment

Payment can be made by credit card or by cheque/bank draft in Australian dollars which should be made payable to ARRB Group and forwarded to:

Sponsorship Co-ordinatorARRB Group500 Burwood HighwayVermont South VIC 3133Australia

Method of payment

Payment can be made by credit card or by cheque/bank draft in Australian dollars which should be made payable to ARRB Group and forwarded to:

qCheque/Draft enclosed (payable to ARRB Group Ltd)

qEFT qMastercard qVisa

Expiry: Amount: $AUD

Cardholder’s name:

Signature:

EFT payments to: ARRB GROUP LIMITEDBSB: 013-326Acct No: 836-563-129SWIFT No: ANZBAU3MXXX

Please note:• ARRB Group reserves the right to reject an application.• Sponsorship applications will be processed in strict order of receipt.• Reproduction of sponsor logos in printed material or products may

be in black or PMS 541 blue.• Web links will operate from within four days of sponsorship payment

until completion of the Conference(s).• Preference will be given to exhibitors with products or equipment

to demonstrate, to complement the hands-on nature of the trade display.

Sponsor/Exhibitor details

Signed:

Name: Position:

Company Name:

Address:

P: F:

E: