2601517 website > sanchidairy.com e-mail > [email protected] ...

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M.P. State Cooperative Dairy Federation Ltd.(MPCDF) Dugdha Bhavan, Dugdh Marg,Habibganj, Bhopal - 462 024 (M.P)

Contact > 0755- 2601517 website > sanchidairy.com e-mail > [email protected]

www.mpcdf.nic.in

Notice Inviting e-Tender for

Appointment of Consultant

for arranging

NABL accreditation (ISO/IEC 17025:2017)

&

FSSAI Recognition Laboratory - LEVEL 1

to State Central Laboratory, Habibganj, Bhopal .

Last date of Bid Submission

25/01/2022 At

3.00 PM Online only

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M.P. State Cooperative Dairy Federation Ltd. Dugdha Bhavan, Habibganj, Bhopal - 462024 (M. P.)

Telephone No. : 0755- 2601517 e-mail : [email protected] website: www.mpcdf.nic.in

E-Tender Notice

MP State Cooperative Dairy Federation Ltd. (MPCDF), Dugdha Bhavan, Habibganj, Bhopal, an apex cooperative organization in Madhya Pradesh, invites online tender for appointing Consultant for NABL accreditation (ISO/IEC 17025:2017) & FSSAI Recognition (Level-1) Laboratory from reputed established organizations / Consultancy firms / agencies. The tender document containing the terms and conditions can be downloaded and uploaded through website http://www.mptenders.gov.in The uploaded tender will be opened in office of MPCDF, Bhopal as indicated in tender time schedule. The detailed Tender form can be seen (for immediate reference) at our HO website - www.sanchidairy.com. Any changes in tender document will be notified on above website only and therefore, bidders are requested to update themselves by watching this site regularly. The Managing Director, MPCDF reserves all the rights to accept or reject any or all the bids, without assigning reasons thereof. The cost of tender documents is Rs.1000/- (Rupees one thousand only).

Key Information

MANAGING DIRECTOR

Pre Bid meeting Date, Time & Venue

Last Date & Time for purchasing tender form online

Last Date, Time for submission of Technical and Financial bid online

Date ,Time & Venue for opening Technical bid

Date, Time & Venue for opening Financial Bid

EMD required to be submitted through online (in INR)

12:00 PM 10/01/2022 MPCDF, Habibganj, Bhopal,MP

2:00 PM 25/01/2022

3:00 PM 25/01/2022

12:00 PM (Noon) 27/01/2022 MPCDF, Habibganj, Bhopal, MP

12 PM (Noon) 01/02/2022 MPCDF, Habibganj, Bhopal, MP

Rs. 10,000/-

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M.P. State Cooperative Dairy Federation Ltd. Dugdha Bhawan, Habibganj, Bhopal - 462 024 E-Tender Document

Cost of tender document : Rs.1000/- (Rupees One thousand only). Submission of Tender document : only through Online at www.mptenders.gov.in Tender documents from page number 01 to 27 serially verified.

Managing Director

Schedule I TENDERER QUALIFICATION CRITERIA Page no.04 to 08

Schedule II Scope of work Page no.09 to 11

Schedule III General Conditions of Contract (GCC) Page no.12 to 13

Schedule IV Pre bid meeting - Online / Offline through

Google Meet app or by physical presence at the prescribed venue

Page no.14

Schedule V Technical Bid Page no.15 to 17

Schedule VI Price Bid Page no.18

Forms Form 1 - Self Declaration by the tenderer Form 2 - BG Form for Performance Security Form 3 - Contract Form Form 4 - Check List

Page no.19 Page no.20 to 21 Page no.22 to 26 Page no.27

Last date and time of purchase of tender form Online

25 /01/2022 up to 2:00 PM

Last date and Time for submission of Technical Bid

25 /01/2022 up to 3:00 PM

Date & Time of Opening Technical Bid and EMD

27/01/2022 at 12.00 PM(Noon)

Date & Time of Opening Financial Bid

01 /02/2022 at 12:00 PM(Noon)

Venue of bid opening online

MP State Cooperative Dairy Federation Ltd, Habibganj, Bhopal (MP)

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SECTION I State Central Laboratory at Habibganj, Bhopal The MP State Cooperative Dairy Federation Ltd (MPCDF) Dugdha Bhavan, Habibganj, Bhopal, is the apex body of the 3 tier dairy cooperative structure in the State of Madhya Pradesh for organized dairy development. It is registered under MP Cooperative Societies Act 1960. About 6,913 village Dairy Cooperative Societies (DCSs) in the state are welded together into 06 regional Cooperative Milk Unions located at Bhopal, Indore, Ujjain, Gwalior, Jabalpur and Sagar (Bundelkhand) and procure raw milk from the village level dairy cooperative societies, pasteurizes and processes it respective dairy plants and market the pasteurized liquid milk in sachets and milk products under the brand name of “Sanchi” to the rural and urban consumers. Under NPDD scheme of GOI, a Central Laboratory at State level has been approved for Madhya Pradesh to put a close check on the adulteration of milk and milk products across the state. Capital Project Authority (CPA), Bhopal has been assigned Civil, Interior, electrical works in establishing Central Laboratory at Bhopal. The lab shall be operated by MPCDF, Bhopal.

BIDDER QUALIFICATION CRITERIA

A ) General :

(i) The Bidder should possess the desired experience, exposure, manpower and managerial capabilities in providing the services that are essential to meet the requirement detailed in the tender document.

(ii) The Technical and Financial bids should be complete in all respect.

(iii) The Bidder should have sound exposure & experience in arranging NABL accreditation (ISO / IEC 17025:2017) and FSSAI (Level-1) recognition certification consulting services and should have successfully arranged NABL Accreditation recognition to at least Two food testing laboratory across the country

(iv) The Bidder should render support / help in implementing / acquiring the Certificate

within a specified time frame. (v) The Bidder should ensure to submit all relevant documents duly self-attested

confirming the qualifications desired for the project. B) Technical Bid Requirements

No. Particulars Requirements

1

The Bidder (including subject expert /

key personnel to be engaged for

accreditation work) must have a Dairy /

Food Technologist with minimum 10

years work experience as Consultant /

Auditor.

Please ensure to submit a copy of

appropriate certification document.

2 The Bidder should have dealt a Please ensure to submit a copy of

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No. Particulars Requirements

minimum of 02 such Consultancy

assignments with respect to ISO

17025 of chemical / food / dairy lab.

appropriate certification document.

3

The Bidder should possess a minimum

5 years working experience in

consultancy of testing and C alibration of

Chemical / Food / Dairy Laboratory.

Please ensure to

(i) Submit information on project

experience, related work /

Purchase order etc.

(ii) Work Completion Certificate.

4 The Bidder should possess a valid registration under Income Tax, Permanent Account Number, GST etc.

Please ensure to submit a copy of latest valid Certificates.

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The Bidder should have not been

banned or debarred or blacklisted by

any State Government / Central

Government / Central or State Govt.

Undertakings / Utilities / Private

Organizations etc. in the previous 03

years.

Please ensure to submit Self-

declaration certificate in desired

format given in Form – 1

6 The Bid is to be filed online on Portal by Consultant / Consultancy Firm (Single Party) only, meeting all the qualifying requirements. (Participation through Joint Venture / Consortium is NOT permitted)

Please ensure to submit following documents with the tender. (i) Constitution or legal status

and place of registration etc.

(ii) Certificate of Incorporation.

(iii) Memorandum & Articles of

Association.

(iv) Implicit Power of attorney /

Board Resolution of the

authorized signatory to place

the bid.

7 Additional parameters holding

preference to the consultants who :

1. Have their Head office based in

Madhya Pradesh.

2. Have more than 05 Dairy / Food

Technologists in the team.

3. Have prior work experience with

SANCHI and its regional Cooperative

milk unions.

4. Have direct or indirect association /

empanelment with FSSAI and QCI

(Quality Council of India).

Please submit valid self attested

documents in support

8 The Bidder should abide to all Tender

Terms & Conditions and submit a

declaration and desired information in

g iven Tender Forms.

Please attach as Annexure in sequence

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Documents Comprising the Tender

(i) The Tender shall be submitted online in two formats. The 1st format will contain Technical Bid and 2nd format will contain Price Bid.

(ii) Technical Bid shall include the following :

a) Duly filled Tender Form as discussed under Section - V.

b) Documentary evidence for holding the eligibility to participate in tender shall be

The Bidder should possess the required technical & financial capability, qualification, adequate exposure & experience that is essential to perform the contract given in Section - I

Power of Attorney of firm / resolution of Board of Directors of company for person or persons authorized to sign the Tender, if applicable;

Certified Annual turnover Certificate from Chartered Accountant for any of the previous three years viz., (2018-19) or (2019-20) or (2020-21). However, it will be ensured that the minimum turnover in any single financial year should not be less than Rs.25 Lakhs.

An undertaking to declare that the Bidder was not banned or blacklisted or suspended / debarred from Government transactions for corrupt / fraudulent measures or any other reasons.

Check List.

GENERAL INSTRUCTIONS TO BIDDERS

(i) This section deals with instructions to bidders for preparation and submission of

tender documents and the mode / procedure to be adopted for receipt and

opening, scrutiny and tender evaluation.

(ii) Failure to provide the required information and / or failure to comply with the

instructions in this e-tender document or give false / incorrect information may

result in rejection of its tender.

Terms and Conditions

A. The tender is required to be submitted ONLINE by a person having digital

signature issued by any Certified Agency. If the tender submitted by proprietary

or partnership firm, all the documents are required to be signed and stamped

on every single page.

B. In the event of Tender submitted by a partnership firm, it should be signed

separately by each partner thereof, or in the event of the absence of any

partner, it should be signed on his behalf by a person holding a power of

attorney authorizing him to do so. Such power of attorney, duly notarized

should be submitted along with the Tender and it should clearly indicate the

registration / incorporation details of the firm.

C. In case of a company, the tender should be signed by person(s) authorized

through a resolution by Board of Directors of the Company. A copy of the

stated resolution, duly certified by the Company Secretary shall be enclosed.

D. In the case of company, the Board of Directors should authorize an individual to

obtain digital signature to represent the company. Scanned copy of this

authorization should be uploaded for reference.

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E. The bidder can also enclose technical literature and significant documents other

than those requested in tender, if felt necessary.

(i) Price bid shall be as per proforma of the bid document. It shall be ensured

that Price bid is only submitted online.

(ii) A bidder who does not fulfill any of the above requirements and / or gives

evasive information / reply against any such requirement, tends to be

ignored and rejected.

F. Tender documents may be downloaded from and submitted online only at

http://www.mptenders.gov.in

G. Bidder is advised to follow the instructions given in the Annexures.

H. Bidder shall submit his technical bid as per the Tender Form along with all

necessary enclosures.

I. The technical bid should not indicate the bid price directly or indirectly else the

entire bid shall be considered as invalid.

1. Tender Currency

Fee may be quoted only in Indian rupee. The costs should be quoted both in

figures and in words, in such a way that interpolation is not possible.

2. Terms and Mode of Payment

(i) The terms and mode of payment shall be as under :

No. Job completion Phase for release of payment to Bidder (Consultant / Consulting firm)

Time Line for arrangement of

NABL accreditation and

FSSAI Recognition

(Level-1)

Installment Payment to be released of the total Quoted Consultancy Charges

1. Submission of GAP

analysis report, Making

and updating of Quality

Manual of NABL

application and FSSAI

application (Level-1)

and other related

documents etc

2 months First 20 % (Against submission of Bank guarantee)

2. Final Integrated Assessment

4 months Second 30 %

3. Receipt of NABL

Accreditation and FSSAI

(Level-I) Recognition

Certificates.

6 months Third 50 %

(ii) No advance payment shall be made.

(iii) While claiming payment, the successful bidder should also certify in the bill that the payment being claimed is strictly in terms of the contract and all the obligations on his part for claiming that payment has been fulfilled as required under the contract.

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3. Opening of e-Tenders :

(i) MPCDF will open on-line the qualified / successful Technical bids as per

given schedule in NIT. In case the specified date of tender opening falls on

a declared holiday then the tender will be opened on the following working

day.

(ii) The technical bids will be opened first. These bids will be scrutinized and

evaluated with reference to prescribed parameters in the document.

(iii) The price bids of only technically qualified bidders shall be opened and

evaluated.

4. Scrutiny & Evaluation of Tender Technical Bids :

(i) Tenders of the bidders who fail to meet the required qualification criteria will

be summarily treated as Disqualified.

5. MPCDF Right to accept and reject any or all Tenders

(i) The MPCDF reserves the right to accept / reject / disqualify any or all the

tenders without assigning reasons thereof.

6. Evaluation and Award Criteria

(i) Technical bids will be evaluated on the basis of information and data

provided in the bids. Technical bids of the Bidder who fulfill qualification

criteria, shall be evaluated first in terms of requirements / technical details /

experience given in Section-I of the tender document.

7. Price Bid

(i) After determining at the technical evaluation stage that the offer is in

conformity with the requirement and the offer of the Bidder is found

technically suitable; price bids of the Bidder whose technical bids are

accepted / qualified, shall only be opened. The technically qualified

tenderer quoting the lowest rate shall be declared Lowest first (L-1) /

Successful Tenderer and shall be awarded the contract subject to fulfilling

all other terms and conditions of the tender.

(ii) If L-1 does not start the work within time, then work order of L-1 will be

cancelled and EMD of L-1 will be forfeited and blacklisted.

(iii) If (L-1) does not accept the award or do not start the work as per scheduled

form then, the second lowest Bidder (L-2) shall be given the opportunity to

work at approved L-1 price and execute the work.

8. Notification of Award

The MPCDF will notify the successful Bidder(s) online / offline by registered / speed post or by e-mail. The successful Bidder(s) will ensure to furnish the performance security within 15 days to MPCDF after receipt of work order.

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SECTION II

Scope of work

The activities to be carried out by CONSULTANT shall be as under –

1. The consultancy towards acquisition of ISO / IEC 17025:2017 accreditation and

FSSAI Recognition for State central lab of MPCDF situated in the premises of

MPCDF, Bhopal.

2. All documentation and liasion work to be done by the Consultant shall be in line

and integration with NABL and FSSAI requirement.

3. The work of acquisition of ISO/IEC 17025:2017 accreditation and FSSAI

Recognitions will be carried out in 06 months.

4. The Consultant will advise MPCDF in advance, about the jobs to be undertaken

by outside agencies in acquiring ISO17025:2017 accreditation.

5. Scope of work for NABL and FSSAI (Level-1) :

No. Scope of work Parameter

1.

Milk (Raw and Pasteurized) & Milk Products analogues. Fats (Including Ghee and Butter).

Parameters as mentioned in FSSAI

regulations 2011 / /BIS standards,

orders / circulars and gazettes etc

including composition and quality

factors, additives, microbial

parameters, contaminants, toxins

and residues etc. as amended from

time to time.

2.

Metal Contaminants

Micronutrients

Parameters as mentioned in

regulations 2011, orders / BIS

standards etc

3.

Residues in Milk & Milk analogues

(i) Antibiotics

(ii) Pesticides

(iii) Vitamins (iv) Myco toxins (v) Contaminants (vi) Toxins (vii) Veterinary drugs residues (viii) Melamine etc.

Parameters as mentioned in FSSAI

regulations 2011, orders, BIS

standards etc.

6. The details of works are given below :

PART- A : Preparation of Documents

No. Item of work Quantity Scope of Item

1. Prepare documents on

the basis of ISO / IEC

17025:2017 and FSSAI. 02

The program should be in the form of

work shop / Seminar to guide them about

the documents implementation in line

with NABL FSSAI requirement.

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Part-B: Consultancy :

No. Item of Work Qty. Scope of the Item

1. Updating Quality

Manuals,

Management

System,

Preparation of

Procedures

(MSP),

Formats & SOPs,

Registers

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The Consultant shall act as facilitator in

developing and gaining approval of

documentation, suited to the needs of

Revenue Laboratories for its

implementation abiding to the requirements

of ISO / IEC 17025:2017 a n d FSSAI

Recognition.

Update Quality Manuals including

description of all elements given in the

standards.

Prepare MSP and Standard Operating

Procedures (SOPs)

Frame the formats as per ISO/IEC

17025:2017 and FSSAI requirements.

Provide existing SOP’s and manuals 2. Verification of

Facilities and

personnel

02

Guide for preparation of required documents :

1. Verification of measurement / testing, Calibration traceability conforming International standards.

2. Verification of facilities and personnel.

Personnel and Equipment

Accommodation/environment conditions

Test methods and method validation

Sampling and Handling of Samples

Assuring the quality of test results Reporting of the results

3. Guidance for

implementation of

the system to our

staff

02

Extend Guidance for implementation

Management system, Document control.

Review of requests, Tenders and

contracts.

Subcontracting of tests

Purchasing services and supplies

Service to customers,

Complaints and Improvement

Control of non-confirming work

Corrective and preventive action Control of records

Part - C: Auditing

No. Item of Work Quantity Scope of Item

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1.

Guidance for

Internal Audit,

Management

review meeting and

submission of

application 02

Consultant shall guide for conducting internal audit and reporting results.

Consultant shall guide when conducting management review meeting and preparation of minutes.

Submission of application for accreditation to NABL and FSSAI.

Submission of quality manual to NABL and Fssai for adequacy by lead assessor.

Updating quality manual as suggested by lead assessor (NABL).

2.

Final NABL Audit

and Integrated

NABL and FSSAI

Audit 02

Consultant shall be present at the time of Final audit by accreditation body and guide for closing the observations given by accreditation body.

Submission of any corrective action to NABL

Part – D : Implementation Chart For NABL Accreditation As Per ISO / IEC

17025:2017 and FSSAI Recognition and Responsibility of Consultant

S.No. Activity

1. GAP analysis

2. Documentation preparation (Quality Manuals, SOPs, Files and formats)

3.

Documentation handover and training for implementation (Quality Manual, SOPs, QMSP and formats)

4.

Assist MPCDF to acquire Inter Laboratory Comparison test and calibration of equipment & glassware Certificates and all documents required for NABL application

5.

Undertaking any check to verify testing / calibration capacity of the laboratory & witnessing the testing / calibration / sampling being performed in relevance to accreditation.

6. NABL and FSSAI Application preparation & sending them to NABL & FSSAI.

7. Implementation of quality system 8. Quality system development 9. On-job training for all concerned staff 10. Training on documentation 11. Training on implementation 12. Training on quality control 13. Training on pre-analytical errors 14. Training on document control 15. Monitoring quality system 16. Closure of non-conformance

17. Assist State Central Laboratory MPCDF, during final assessment by NABL. 18. Obtaining final NABL accreditation.

19. Any other job related to obtaining NABL accreditation and FSSAI Recognition.

7. Delivery schedule for Assignment The successful bidder will be engaged for a

period of 12 months (maximum). He will be required to complete all the given

assignments within the scheduled time frame as specified job wise in clause 2 (i)

of Section-I. Any further extension of delivery schedule, in case, shall be at the

sole discretion of MD, MPCDF.

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SECTION III

GENERAL CONDITIONS OF CONTRACT (GCC)

1. The following General Conditions of Contract shall be applicable for this tender. The indicative draft contract is provided in Form - 3.

2. Performance Security

(i) The performance security for an amount equivalent to 10 percent of the total

value of the contract should be paid in respect of contract within 15 days of

issuance of notification of Award by MPCDF.

(ii) The Performance security shall be in the form of unconditional irrevocable

Bank Guarantee issued by a Scheduled Bank (in India), in the prescribed form

as provided in Form 2 of this document having validity of at least 12 months.

(iii) If the Bidder fails to fulfill its obligations in terms of the contract, the amount of

the performance security shall be payable to MPCDF as compensation and

MPCDF will be at liberty to invoke the said Performance Bank Guarantee.

(iv) Subject to sub-clause 2(i) above, the MPCDF will release the performance

security without any interest to the bidder on completion of his/their all

contractual obligations.

3. Services

The successful bidder shall provide services discussed under Schedule of

Requirements in Section I, II & III.

4. Sublet of work

The successful bidder, in no case, shall wholly or partially assign to anyone, its

contractual duties, responsibilities and obligations to perform the contract without

written permission of MPCDF, Bhopal.

5. Delay in the Supplier’s Performance

(i) The successful Bidder shall perform the services under the contract within the

time schedule specified by MPCDF in the Schedule of Requirements and as

incorporated in the contract.

(ii) Any unexcused delay by the successful bidder in maintaining its contractual

obligations towards performance of services shall render the bidder liable to

any or all of the following sanctions :

i) Imposition of liquidated damages,

ii) Forfeiture of its performance security and

iii) Termination of the contract for default

6. Liquidated Damages

(i) Liquidated damage will be charged for every singular instance of delay in

completing the job / Service. The liquidated damages may be charged on the

goods / services not so delivered as under.

No. Delay Penalty

1 Up to 1 month 1% the Purchase order value.

2 Between 1 to 2 months 2% Purchase order value

3 Beyond 2 months Up to 5% of the Purchase order value.

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(ii) If the delay exceeds 02 months from the scheduled date of completion of

assignment, the MPCDF shall have the right to terminate the contract at the risk

and cost of the successful Bidder

(iii) The amount of Liquidated damages will not be adjusted or set-off against any

sum payable to the successful Bidder under this or any other contract with

MPCDF.

7. Execution of Agreement

Successful Bidder shall execute agreement with MPCDF, Bhopal on Rs 1000/- Non

judicial stamp paper. The Draft of agreement can be referred at Form 3 .

8. Arbitration

(i) In the event of any dispute or difference between the parties here to, such

disputes or differences shall be amiably and amicably resolved through

mutual consultation. If such resolution is not possible, then the unresolved

dispute or difference shall be referred to Managing Director, MPCDF as sole

arbitrator. The venue of such arbitration shall be at Bhopal. The language of

arbitration proceedings shall be Hindi and / or English. The arbitrator shall

make a reasoned award (the “Award”), which shall be final and binding on the

parties. The cost of the arbitration shall be shared equally by the parties

executed the agreement.

Managing Director

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SECTION IV

PRE BID MEETING

A pre-bid meeting offline and online shall be organized as per schedule where the Bidders may feel free to give their valid suggestions. The bidders will be allowed to seek clarifications and offer constructive suggestions for incorporating in the tender by the Committee. The Committee at MPCDF office will be at liberty to accept / reject any or all the suggestions before submitting them to Managing Director for a concrete decision. All the applicants are required to inform their participation by email, a day prior to the pre-bid meeting schedule on [email protected] or whatsapp number 9406900329.

The final tender document with relevant suggestions gained in pre-bid meeting will be up-loaded at (i) MPCDF official website www.sanchidairy.com and (ii) mp tenders website www.mptenders.gov.in only. Also depending on the need, Addendum /

Corrigendum with respect to the tender shall be released on these websites only. Any correspondence / communication exchanged with the bidders shall not and never be construed as an amendment to the Tender Document. It is therefore the individual responsibility of the bidder to constantly update himself / themselves by regularly visiting these sites. The MPCDF, Bhopal shall not be responsible nor shall entertain any such claim / request in the event of missing the opportunity, for any reason thereof.

Managing Director

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SECTION V

TECHNICAL BID

TENDER FORM FOR ENGAGEMENT AS NABL & FSSAI

CONSULTANT For

To

Managing Director M P State Cooperative Dairy Federation Ltd., Dugdha Bhawan, Habibganj, ` Bhopal.

Sub: Appointment of Consultant for NABL accreditation and FSSAI

Recognition Level-1 for State Central Laboratory at MPCDF, Habibganj,

Bhopal, MP

Sir,

Having carefully gone through the above instructions and the tender terms, I / we, M/s. ___________________, the bidder hereby, agree to all the terms and conditions mentioned in tender document and submit our proposal for selection and appointment as Consultant for State Central laboratory in the premises of M.P. STATE COOPERATIVE DAIRY FEDERATION LTD., Bhopal, as per the Schedule requirements, delivery schedule and in conformity with all other conditions in the sections, terms and conditions of the tender.

1. Details of the Bidder

A) Firm’s Reference / Owner / Director / Partner

B) Firm Registration /Details

C) TIN / GST / TAN

D) PAN

E) Landline Phone Number Mobile Number

F) Fax / email

G) Email ID

H) Mailing / Contact Address

(Attach self attested photo copy of each )

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2. Number of Experts Available with the Bidder (Consultant)

No. Name & Designation of the Team Expert Professional

Qualification Experience in years

1. 2. 3. 4. 5.

Note: Experience & capability should be directly related to accreditation of

Chemical / Food Testing Laboratory.

3. Total experience of providing consultancy for NABL Accreditation in years.

4. Name of Laboratories, which gained NABL Accreditation through the bidder

during the last 5 years.

S.

No. Name & address of the Laboratory

Certificate Number

Date of Award of Certificate

Scope

1. 2. 3. 4. 5.

5. Name of the Laboratories to which the Bidder is in the process of providing

Consultancy for acquiring NABL Accreditation i.e. Ongoing assignment

No. Name & address of

the laboratory

Date of appointment as

Consultant

Scope of Work

Time frame as per Terms of

reference 1. 2. 3.

6. Credentials and Profile.

i) Year of Establishment.

ii) Organization Structure (Enclose a separate sheet)

iii) Introduction of the Bidder (Consultant / Consultancy Firm), in brief,

with areas of activity and area of core expertise. iv) Bidder’s important achievements in accreditation work previously handled. v) Whether the Bidder is approved from QCI (Quality Council of India).

7. I/We declare that:

(a) I/We have examined and have no reservations to the Tender

Document, including any Corrigendum/Addendum issued by the

Authority;

(b) I/We do not have any conflict of interest in accordance with the Tender

Document;

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(c) I/We have not directly or indirectly or through an agent engaged or

indulged in any corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice, in respect of any tender or

request for proposal issued by or any agreement entered into with the

authority or any other public sector enterprises or any other

Government, Central or State.

(d) I/We hereby certify that we have taken steps to ensure that no person

acting for us or on our behalf will engage in any corrupt practice,

coercive practice, undesirable practice or restrictive practice.

8. I / We understand that MPCDF may cancel the Selection Process at any time and that MPCDF is neither bound to accept any Proposal that is received nor to select the consultant, without incurring any liability to the bidder in accordance with the Tender document/procedures.

9. I / We certify that in regard to matters other than security and integrity of the

country, we have not been convicted by a court of Law or indicted or orders passed by a regulatory authority which would cast a doubt on our ability to undertake the Consultancy for the Project or which related to a grave offence that outrages the moral sense of the community.

10. I / We further certify that in regard to matters relating to security and integrity

of the country, we have not been charge-sheeted by any of the Government

or convicted by a court of Law for any offence committed by us or by any of

our Associates.

11. I / We further certify that no investigation by a regulatory authority is pending

either against us or against our Association or against our CEO or any of

our Directors / Managers / Employees.

12. I / We agree and understand that the proposal is subject to the provisions of

the Tender document. In no case, shall I / We have any claim or right of

whatsoever nature if the Consultancy for the Project is not awarded to me /

us or our proposal is rejected.

13. I / We, unconditionally accept scope & all terms and conditions of

engagement as brought out in tender notice/ document.

14. I / We hereby declare that whatever stated herein above is true and correct

and no facts to the best of our knowledge have been concealed.

Place : Yours faithfully,

Date :

Signature of the

Bidder with seal/stamp

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SECTION VI

PRICE BID

No. Work Description Quote in INR

1. MPCDF requirement

Providing consultancy for NABL

Accreditation and FSSAI Recognition

Lab (Level-1) as per the Scope of Work

Requirements of Section II of the

tender.

2. Consultancy charges [A]

3. GST @% [B]

4.

Total Consultancy Charges [A + B] (In Indian rupees)

(In words)

(In Figures)

Note : Price bid should be written in whole numbers.

Signature of the Bidder

with Seal / Stamp Place :

Date :

********

19

FORM – 1

SELF DECLARATION FORMAT

(e- Tender No......................................)

Name of the Bidder (Consultant/Consultancy Firm):

Tender No:

Sir,

i) I/We, the undersigned, do hereby declare that, I/We have never ever

been blacklisted and / or there were no debarring actions against us for

any default in performance of the contract entrusted to us in any part of

India.

ii) In the event of any such information pertaining to the aforesaid matter

found at any given point of time either during the course of the

contract or at the bidding stage, my bid / contract shall be liable for

truncation / cancellation / termination without any notice at the sole

discretion of the MD, MPCDF. Bhopal

Place

Date

Yours faithfully,

Signature of the Bidder

with seal and Stamp

20

FORM – 2

BANK GUARANTEE FORM FOR PERFORMANCE SECURITY

To,

M.P. State Cooperative Dairy Federation Ltd. Dugdha Bhavan, Habibganj, Bhopal - 462024 (M. P.)

In consideration of the M/s ………….........................Place …………(hereinafter referred to as Consultant) submitting the response to tender for for Consultant for NABL accreditation & FSSAI Recognition (Level-1) Laboratory of state central lab at MPCDF, Bhopal, MP, issued by MPCDF (hereinafter referred at as Nodal Agency) and Nodal Agency considering such response to the Tender of M/s ….......................…… (which expression shall unless repugnant to the context or meaning thereof include its executers, administrators, successors and assignees) and selecting the Consultant and issuing Work order No. …………………………………… dated ………………..... As per terms of Tender and the same having been accepted by the selected project company, M/s ……… As per the terms of the hereby agrees unequivocally, irrevocably and unconditionally to pay to Nodal Agency at MPCDF forth with on demand in writing from Nodal Agency, or any officer authorized by it in this behalf, any amount up to and not exceeding Rs…………………………………., on behalf of M/s ………………. This guarantee shall be valid and binding on this Bank up to and including date …………. (Expiry Date) and shall not be terminable by notice or any change in the constitution of the Bank or the term of Agreement or by any other reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, or agreed with or without our knowledge or consent, by or between parties to the respective Agreement. Our liability under this Guarantee is restricted to Rupees …………………………… Our Guarantee shall remain in force until date ………….. (Expiry Date) and Nodal Agency shall be entitled to invoke this Guarantee till date ……………… (Claim Date). The Guarantor Bank hereby agrees and acknowledge that Nodal Agency shall have a right invoke this Bank GUARANTEE in part or in full, as it may deem fit. The Guarantor Bank hereby expressly agrees that it shall not require any proof in addition to the written demand by Nodal Agency, made in any format, raised at the above mentioned address of the Guarantor Bank, in order to make the said payment to Nodal Agency. The Guarantor Bank shall make payment hereunder on first demand without restriction or condition and notwithstanding any objection by M/s …………………………. The Guarantor Bank shall not require Nodal Agency to justify the invocation of this BANK GUARANTEE, nor shall the Guarantor Bank have any recourse against Nodal Agency in respect of any payment made hereunder. This Bank GUARANTEE shall be interpreted in accordance with the laws of India and the court at Bhopal shall have exclusive jurisdiction.

Bank Guarantee No.

BG Amount in RS

BG Issue Date

BG Expiry Date

Claim Expiry Date

Applicants Name

The Guarantor Bank represent that this BANK GUARANTEE has been established in such from and with such content that is fully enforceable in accordance with its terms as against the Guarantor Bank in the manner provided herein. The BANK GUARANTEE shall not be affected in any manner by reason of merger,

21

amalgamation, restructuring or any other charge in the constitutions of the Guarantor Bank. This BANK GUARANTEE shall be a primary obligation of the Guarantor Bank and accordingly Nodal Agency shall not be obliged before enforcing this BANK GUARANTEE to take any action in any court or arbitral proceeding against the selected Consultant / Project Company, to make any claim against or any demand on the Consultant or to give any notice to the Consultant / Project Company or to enforce any security held by Nodal Agency or to exercise. levy or enforce any distress, diligence or other process against the Consultant / Project Company. Notwithstanding anything contained hereinabove, our liability under this Guarantee is restricted to Rs. …………………………………. and it shall remain in force until date …………… (Expiry Date) we are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only if Nodal Agency serves upon us a 0written claim or demand date …………….(Claim Date) Notwithstanding anything contained herein:-

1) Our Liability this Bank Guarantee shall not exceed Rs……………….

2) This Bank Guarantee be valid up to ……………………(Date of Expiry of the Guarantee)

3) Further a claim period of 12 month from the expiry date of the Bank Guarantee is available to make a demand under this Bank Guarantee. We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or before………………. (Date of Expiry of the guarantee PLUS Claim period)

4) At the end of expiry of the validity period, unless an action to enforce the claim under this guarantee is initiated before the Court or Tribunal on or before 12 month after the expiry of the validity period, all your rights under this guarantee shall stand extinguished and we shall be discharged from all our liabilities and obligations under this Bank Guarantee irrespective of return of original Bank Guarantee.

Enclosed: E Stamp Paper of Rs. …………… Dated ………………… ______________________________________ (Signature of the authorized office of the Bank) ______________________________________

______________________________________

Name and Designation of the Officer ______________________________________

Seal, Name & Address of the Bank and address of the Bidder

22

FORM - 3

AGREEMENT DRAFT

CONTRACT FOR ENGAGING CONSULTANT/CONSULTANCY FIRM

FOR NABL ACCREDITATION AND FSSAI RECOGNITION (Level-1) OF

NEW STATE CENTRAL LAB AT MPCDF BHOPAL, MP, 462024.

This contract for engaging Consultant/ Consultancy Firm for NABL accreditation &

FSSAI Recognition of NEW STATE CENTRAL LAB AT MPCDF, Bhopal (MP)

is made on this day of 2021 between [hereinafter referred to

as Consultant] on the FIRST PARTY and the MD, MPCDF Bhopal (MP) (hereafter

referred to as the MPCDF) which shall include his successors in the office and

assigns) on the SECOND PARTY.

2. Whereas a Tender No. ……………… dated ……….. had been floated on

behalf of the MPCDF and the Consultant had submitted a tender in response

and has been awarded the contract vide F. No. dated , it is hereby, agreed

that the Consultant will undertake NABL accreditation and FSSAI Recognition of

MPCDF, Bhopal as per offer in tender……………..dated………………….

3. The following documents shall be deemed to form and be read and

construed as part of this contract:

(i) MPCDF Tender Enquiry Document No. …………… dated

………………

(ii) Consultant’s (Successful Tenderer’s) Technical bid dated

(iii) Price bid of the Consultant (Successful Tenderer)

(iv) General conditions of the Contract Section II, User Requirement and

Scope of Work Section III, Qualification Criteria and Technical Bid requirement

Section IV, as mentioned in No. ……….. dated ……………..

(v) Work order / Notification of Award No. dated .

4. In addition to above documents, following shall also be deemed to form

and be read and construed as part of this contract:

a) Consultant’s letter No. dated

b) MPCDF letter No. dated

c)

(Reference of all correspondence made with the Tenderer with respect to No.

…………… dated ……………

5. Brief particulars of the services

Brief particulars of the NABL accreditation and FSSAI Recognition (Level-1)

work and services which shall be completed by the Consultant are as under:

S.No.

Description of Job & Total Charges to be paid Total Cost (in Rs.)

1. Acquisition of ISO/IEC 17025:2017 accreditation and FSSAI Recognition of MPCDF and NABL

23

Accreditation of state central Laboratory, MPCDF Bhopal

2. GST charges 3. Total Charges Rupees inclusive of GST

However during the period of contract for NABL accreditation and FSSAI

Recognition (Level-1) of NEW STATE CENTRAL LAB AT MPCDF, Bhopal

(MP), In case the Consultant executes identical work for any other party at a

lower cost, the contract price will be deemed to have been reduced by the

difference between the charges offered to the MPCDF and to the other party. Any

difference in the terms of delivery of assignments shall be duly accounted in the

process.

6. Performance Security

The Consultant (Successful Tenderer) will furnish 10% of total charges as

Performance Security within 15 days of issue of Notification of Award by MPCDF

as per clause 2 of Section – III of tender.

7. Payment terms for payment to the Consultant, as provided in clause 5 of

Section–I.

S. No.

Phases of Job

completion for

release of payment

of tenderer

(Consultant/

Consulting firm)

Time Line

for NABL

accreditatio

n and

FSSAI

Recognitio

n

(Level-1)

Instalments

Payment (in

percentage) to be

released of the total

Quoted Consultancy

Charges.

1. After submission of

GAP analysis report ,

Making and

updating of Quality

Manual of NABL

application and

FSSAI application and other documents etc.

2 months First 20

2. After Final Integrated Assessment

4 months Second 30

3. After receiving NABL

Accreditation and

FSSAI Recognition Certificate

6 months Third 50

The amount payable as mentioned above are inclusive of all expenses

on account of consultancy services, training, travel, accommodation

and any other requirement on the part of the Consultant.

The bill should be accompanied by the original copy of the invoice

from the consignee duly stamped, where necessary & copy of the job

24

completion certificate. The mandate form for providing bank details

must be submitted along with the bill for payment through ECS. All statutory tax rules will be applicable.

No advance payment will be made in any case.

The invoice in triplicate duly stamped with details of bank particulars

addressed to “The MD, MPCDF, Bhopal.

8. Paying Authority

The MD, MPCDF, Bhopal shall be the paying authority.

9. Delivery schedule for assignments

The Consultant will be engaged for a period of 12 months to obtain NABL

accreditation and FSSAI Recognition of MPCDF, Bhopal, As per ISO /IEC

17025:2017 within the timeline as :-

S. No.

Phases of Job

completion for

release of payment

of tenderer

(Consultant/

Consulting firm)

Time Line

for NABL

accreditatio

n and

FSSAI

Recognitio

n

(Level-1)

Installments

Payment (in

percentage) to be

released of the total

Quoted Consultancy

Charges.

1. After submission of

GAP analysis report ,

updating of Quality

Manual of NABL

application and

FSSAI application and other documents etc.

2 months First 20 (Against submission of bank guarantee)

2. After Final Integrated Assessment

4 months Second 30

3. After receiving NABL

Accreditation and

FSSAI Recognition Certificate

6 months Third 50

Job-wise timeline required for seeking NABL accreditation, and FSSAI

Recognition should be strictly adhered as per above details. Extension of delivery

schedule, if any, shall be at the sole discretion of MD MPCDF.

10 Liquidated Damages : If the Consultant fails to complete the work related to NABL and Fssai referral lab accreditation within the time fixed under the contract, MPCDF shall deduct Liquidated Damages as per below details:

(ii) Liquidated damage will be charged for every case of delay in completion of

job/Service.The liquidated damages may be charged on the goods/services

not so delivered as under.

25

No. Delay Penalty

1 Up to 1 month 1% the Purchase order value.

2 Between 1 to 2 months 2% Purchase order value

3 Beyond 2 months Up to 5% of the Purchase order value.

(iii) If the delay exceeds Two months from the scheduled date of completion of

assignment, MPCDF shall have the right to terminate the contract at the risk and

cost of the successful tenderer.

(iv) The amount of Liquidated damages will not be adjusted or set-off against any

sum payable to the successful tenderer under this or any other contract with

MPCDF.

11 Termination of Contract :

(v) The MPCDF may, without prejudice to any other contractual rights and remedies

available to it, by written notice of default sent to the Tenderer, terminate the

contract in whole or in part, if the tenderer fails to execute and complete the

work related to NABL accreditation and FSSAI recognition or fails to perform

any other contractual obligation(s) within the time period specified in the

contract under clause 5 of Section I.

(vi) Unless otherwise instructed by MPCDF, the tenderer shall continue to perform

the contract to the extent not terminated.

9. Miscellaneous other issues, not mentioned in the contract, shall be governed as per the tender.

10. DISPUTE ARBITRATION & FINAL AUTHORITY:

13.1 It should be clearly understood that in the event of a successful tenderer failing to accept

and execute the work order, then decision of the MD, MPCDF, in this respect will be

final and binding on the successful tenderer.

13.2 In any case of dispute between material / services supplier and MPCDF matter will be

presented to MD, MPCDF for resolution.

13.3 All disputes between renderers and MPCDF matter will be put to MD, MPCDF for

resolution. In case no resolution action will be taken as per Arbitration Act. 1996.

13.4 For all disputes, the venue for legal course shall be at Bhopal (M.P)

FIRST PARTY SECOND PARTY ( ) MD MPCDF, BHOPAL.MP

( )

M/s

(Sign & Stamp of Consultant)

Date:

Place:

26

Witness: Witness:

1.SIGN:

NAME:

ADDRESS

1.SIGN:

NAME:

ADDRESS

2.SIGN:

NAME: ADDRESS

2.SIGN:

NAME:

ADDRESS

3.SIGN:

NAME: ADDRESS

3 SIGN:

NAME:

ADDRESS

27

FORM – 4

CHECK LIST

S.No. Item Declaration

Page Number

in Bid 1. All columns are filled in Tender Form and

signed Yes /No

2. Proof of the Authorized Signatory for bid submission(Power of Attorney of firm / resolution of Board of Directors of company for person or persons authorized to sign the Tender, if applicable.

Attached

3. Technical and Price Bid as per given Proforma

Yes/No

4. Previous NABL consultancy work carried out as per scope

Yes/No

5. Training certificate in ISO17025 of all available experts .

Attached

6. Experiance certificates of key expert as conslutant/auditor

for minimum10 years.

Attached

7. 05 years experience in NABL certification for testing and calibration lab of chemical/food laboratories.

Yes/No

8. Total Number of laboratories for which NABL accreditation is completed /in process

Attached

9. Completion certificate of work of each laboratory mentioned above

Attached

10. Registration No, PAN card, GST No, Aadhaar number

Yes/No

11. Annual turnover Certificate certified by CA Yes/No 12. Whether MSME of MP registered, attach

certificate Yes/No

13. Methodology for carrying out this assignment Attached

14. Proposed team and it’s organization for present work

Attached

15. Sequence of activities Attached

16. Self-declaration of number of years of NABL experience

Attached

17. Declaration of number of personnel with NABL and without NABL certificate to be associated with present work

Attached

18. All documents attached are signed and stamped by authorised person.

Yes/No

Documents attached are self attested, clear and readable.

Signature of the Tenderer with Seal/stamp