25-27 June 2003Clearing House Workshop, Paris1 Direct access to UNESCO Documents UNESDOC.

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Direct access to UNESCO Documents UNESDOC

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UNESDOC

• Creation in 1995• Full text and multilingual database• Web access

Home pagehttp://unesdoc.unesco.org/ulisDirect access to specific documents

• 28 000 documents ( June 2003 )

• 1 Million pages• 51 gigas

• 2700 documents/year• 100 000 pages/year

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Why PDF format ?

• PDF Portable document Format• Well-known and used world-wide• Acrobat software is cheap

( Reader free , Acrobat special UNESCO price 30€ )

• Manage composite documents • Display of original lay-out• Independent from production software

• Diffusion via e-support ( intranet, Internet, CD-ROM,etc.. )

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UNESDOC Content

– DG Speeches Since 1987 – Governing Bodies Since 1992

Resolutions/Decisions since 1946

– Sectoral Documents WS, conferences, etc.

– Mission Reports ( Intranet )

– Monthly magazines : Copyright Bulletin , Museum ( project )

– Retroactive digitization of documents (1971-1995)

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Unesdoc: Language Breakdown

32%

24%

15%

10%

9%

8% 2%

English

French

Spanish

Russian

Arabic

Chinese

Multilingual

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UNESDOC Management

Archives Library

Clearing House

UNESDOC

Collecting files

Scanning and OCR

Outsourcing microfiches

CDROM preparation

UNESBIB

Cataloging

Indexing

Co-ordination

Internet access

CDROM Diffusion

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Stored files

• Electronic Originals (Word, XPress) 33% only The Ideal

• Scanned Documents , images 37%Old documentsLow quality printingMicrofiches

• OCR 30%

• Composite

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Special features

• Presence of links from tables of contents towards chapters and paragraphs

• Intelligent documents (cross document links)

• Active Urls

• Direct access to serial articles

• Cut/paste ( texts et graphics )

• Downloading of entire documents Constitution of personal databases

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Internet Access to documents• Searching UNESDOC

– Basic , advanced or expert mode– Full text

Pages with “Hits” are displayed directly

– Bibliographic elements• Keywords from trilingual thesaurus• Year of publication• Document code• etc..

• Direct access to specific documents hyperlinks,CGI

• Demonstration http://unesdoc.unesco.org/ulis/index.html

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Direct Document access

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Basic search

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Tips and Shortcuts

• How to copy paragraph

• How to copy text in column

• How to open a PDF at a given page

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Advanced : Search with Thesaurus

• 1st concept : developing countries

• 2nd concept : free flow of information

• Searching with keywords via the Thesaurus http://unesdoc.unesco.org/ulis/search_form.html

Free flow of information in countries under development

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Bibliographic Notice of 1st Hit

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Text of document : Hit 2

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Notice hit 2Keywords

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UNESDOC subsets on CDROMs

Also exists for 97-98

In testing : CDROM and printed copies of EX Documents before EX session 166

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