THE SCHOOL DISTRICT OF DESOTO COUNTY REGULAR Tuesday, February 26, 2013 AGENDA CALL TO ORDER: School Board Meeting Room 5:30 PM PLEDGE OF ALLEGIANCE Chairman PRAYER Chairman ROLL CALL Members Allen, Chancey, Hollingsworth, Snyder, Stanko Superintendent Dr. Karyn Gary Attorney Bucky Waldron Others 1 - Approval of Minutes - 1.01 - Minutes Minutes of the 2.12.13 regular school board meeting M____ S____ V____ - Attached 1.02 - Supplemental Minutes Warrants Check Register through 2.12.13 - Attached M____ S____ V____ Check Register through 2.26.13 - Attached M____ S____ V____ 2 - Reports - 2.01 - Attorney 2.02 - Board Members 2.03 - Staff 2.04 - Monthly Financial Report Monthly Financial Report - Attached M____ S____ V____ 2.05 - Public Presentations
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THE SCHOOL DISTRICT OF DESOTO COUNTY REGULAR Tuesday, February 26, 2013 AGENDA CALL TO ORDER: School Board Meeting Room 5:30 PM
PLEDGE OF ALLEGIANCE Chairman PRAYER Chairman ROLL CALL Members Allen, Chancey, Hollingsworth, Snyder, Stanko Superintendent Dr. Karyn Gary Attorney Bucky Waldron Others
1 - Approval of Minutes -
1.01 - Minutes Minutes of the 2.12.13 regular school board meeting M____ S____ V____ - Attached
4.01 - Administrative A. FFA Competition Request - Attached B. DCHS Band Competition Request - Attached C. DCHS HOSA Competition Request - Attached D. Five Year Plant Survey - Attached E. Florida School Board Association Dues - Attached F. JROTC Competition Request - Attached G. PO 4181300012/MSC Industries - Attached H. PO 9061300316/Department of Corrections - Attached
I. PO 9081300205/US Food Service - Attached J. SB Policy 91 Revisions/Permission to Advertise - Attached
4.02 - Grant Apps/Agreements/Contracts/Plans/Resolutions K. Contract between DCSB and YMCA - Attached L. Florida Inventory of School Houses (FISH) report - Attached
M. FUA between DCHS and Upward Soccer - Attached
N. FUA between FSC and Orange Co - Attached O. Agreement between DCSB and Heartland Regional Science and Engineering Fair - Attached
P. PAI RFP 1213-3 District Network Equipment (E-Rate) - Attached
Q. PAI RFP 1112-1 RN District Photography Services - Attached
R. Stipend Request/Thinking Maps Training - Attached S. Stipend Request/Thinking Maps Training K-3 - Attached
4.03 - Student Services T. Out of District Student Reassignment Summary - Attached
U. In District Student Reassignment Summary - Attached
5 - Public Presentations -
5.01 - Public Presentations
6 - Superintendent -
6.01 - Superintendent Information
7 - Board Presentations -
7.01 - Board Member Presentations
8 - Adjournment -
8.01 - Adjournment M____ S____ V____
THE SCHOOL DISTRICT OF DESOTO COUNTY REGULAR Tuesday, February 12, 2013 MINUTES
CALL TO ORDER: School Board Meeting Room 5:30 PM
PLEDGE OF ALLEGIANCE Chairman PRAYER Chairman ROLL CALL Members Allen, Chancey, Hollingsworth, Snyder, Stanko Superintendent Dr. Karyn Gary Attorney Bucky Waldron Others
Approval of Minutes --
Minutes Minutes of 1.22.13
On motion by William Stanko and second by Karen Chancey, the Board unanimously approved the following: Minutes of January 22, 2013
Reports --
Attorney No report at this time.
Board Members No reports at this time.
Staff Superintendent Gary announced that there is an ongoing investigation at DCHS; particulars of which she could not comment. The investigation involving Coach Brett Crutchfield has been concluded. The board will be acting upon the recommendation as presented in the Personnel Recommendation summary. A question regarding the compensation plan was raised. Were there any significant changes
between the draft and the plan on the board for action this evening. Dr. Gary indicated that the plan was only modified to correct formatting errors.
Public Presentations There were no public presentations at this time.
Routine Business -- On motion by Deborah D. Snyder and second by Karen Chancey, the Board unanimously approved the following unless otherwise noted:
Personnel Action Summary
Page 1 of 3 Meeting Date: 2/12/2013
Temporary Duty Leave Requests
Leave of Absences Request
New Business -- On motion by Ronny R. Allen and second by William Stanko, the Board unanimously approved the following unless otherwise noted:
Administrative A. DMS Chorus Competition/Field Trip
B. Final Order/John Sculley
C. PO 312300002/Seon Systems
Grant Apps/Agreements/Contracts/Plans/Resolutions D. Compensation Plan 2012.2013
E. PAI Piggyback 1213-14 School Bus Surveillance Equipment and Installation
F. PAI SBDC 0809-4 RN Catalog Discount Term Contract = Additions
G. PAI SBDC 1213-2 Facilities (MRO) Supplies - Additions
H. TIPS/TAPS Interlocal Agreement
I. District Improvement Plan
J. FUA between FSC and Steve Futch
Student Services K. Out of District Student Reassignment Summary
Public Presentations --
Public Presentations
Ernest Morgan approached the podium and addressed the board.
Superintendent --
Superintendent Information Superintendent Gary commented on the Code Red drill recently held at the high school, orchestrated by law enforcement. Faculty and staff were commended for a job well done. The appeal for the Innovations Academy Charter School will be held in March. Committee members will represent DeSoto County in Tallahassee. Congratulations to the HOSA students who recently competed at the regional level. Twenty four of our students will be attending the state conference in April. Congratulations also to the A Team at DCHS who won its first out of town competition. Students will travel for round two of district competition on February 20, 2013.
Page 2 of 3 Meeting Date: 2/12/2013
Board Presentations --
Board Member Presentations Board Member Chancey expounded on the following events and activities she was privileged to have attended recently. HOSA competition, Education Foundation breakfast, Community Partnership meeting with DCI, Leader in Me Symposium, Arts and Humanities council exhibit presentation and the DCHS Alzheimer’s hike.
Board Member Snyder felt the Code Red drill held recently at the high school was a huge success. Everyone who participated did an excellent job. Mrs. Snyder also thanked everyone for coming to the board meeting and being involved.
Board Member Allen expressed his concern over the removal of the administration at DCHS requesting that administration return to the high school immediately. Discussion ensued. Dr. Gary assured board members that consideration is being given to make certain the investigation is swift with the intention of having a report by the next board meeting, February 26, 2013.
Adjournment --
Adjournment
On motion by Ronny R. Allen and second by Karen Chancey, the Board unanimously approved the following: Adjourned: 5:58 PM
of Checks For a Total of Checks For a Total of Checks For a Total of
Tran, ACH & Computer Checks Checks For a Total of Net Amount
F U N 0 S U M MAR Y
Fund Description Balance Sheet Revenue 0110 GENERAL OPERATIN 0.00 0.00 0410 FOOD SERVICE 0.00 5.18
12: :~9 PM 01/1 0/13 PAGE : 2
0.00 0.00 0.00
1,634.1B 1 ,634.1B
0.00 1,634.1B
Expense Total 1,629.00 1 ,629.00
0.00 5.18
05.1~ . l O.OO. OO-lO . 2-0 1 0019
Check Nbr Vendor Name
92723 A TO Z IN HOME TUTORING, INC. 92724 ADVANCED AUTO PARTS 92725 ARCADIA, CITY OF 92726 ARCADIA ELECTRIC COMPANY 92727 ARCADIA DO IT BEST HARDWARE 92728 BARNES & NOBLE #2737 92729 CALICO INDUSTRIES, INC. 9273 0 CINTAS CORPORATION 92731 CLAUSSEN'S FINE FURNITURE 92732 CLUBZ IN-HOUSE TUTORING 92733 DADE PAPER COMPANY 92734 DEGROOT MANAGEMENT SERVICES , 92735 DELL COMPUTER CORP 92736 DEPARTMENT OF MANAGEMENT SERVI 92737 DESOTO AUTO MALL 92738 DESOTO AUTOMOTIVE INC. 92739 DESOTO COUNTY SHERIFF'S 92740 DESOTO MACHINE SHOP 92741 DUCK, KATHERINE SUSANNE 92742 EMCI WIRELESS 92743 ENABLEMART/SCHOOL HEALTH 92744 ENABLING DEVICES 92745 FLORIDA TILE 92746 Vendor Continued Check 92747 Vendor Continued Check 92748 FLORIDA POWER AND LIGHT 92749 FUSSELL'S FROZEN FOODS 92750 HOME OWNERS SUPPLY 92751 HUGHES SUPPLY 92752 INSIGHT PUBLIC SECTOR 92753 INTEGRATED SYSTEMS CORPORATION 92754 JOHNSON CONTROLS 92755 J UN IOR LIBRARY GUILD
0 Manual Checks For a Total of 0 . 00 0 Wire Transfer Checks For a Total of 0 . 00 8 ACH Checks For a Total of 24 0 .17 66 Computer Checks For a Total of 132,486.60
Total For 74 Manual, Wire Tran, ACH & Computer Checks 132,726.77 Less 0 Voided Checks For a Total of 0 . 00
Net Amount 132,726. 77
F U N D S U M MAR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 0.00 0.00 88,789.23 88,789.23 0370 LOCAL CAPITAL 1M 0.00 0.00 31,469.16 31,469.16 0410 FOOD SERVICE 0.00 0.00 2,976.57 2,976.57 042 0 FEDERAL PROJECTS 0.00 0.00 9,491. 81 9,491.81
..Jot}H_ .. pV I . P
05.12.~O.ot.OO-lO.2-010019
Check Nbr Vendor Name
92789 ACCOUNT CONTROL TECHNOLOGY INC 92790 AETNA LIFE INSURANCE COMPANY 92791 AFLAC 92792 AMERICAN PUBLIC LIFE INS CO 92793 AMERICAN HERITAGE 92794 COLLECTION TECHNOLOGY, INC. 92795 COLONIAL LIFE 92796 DCTA 92797 DESOTO COUNTY EDUCATION 92798 DIVERSIFIED COLLECTION SERVICE 92799 EMC NATIONAL LIFE COMPANY 92800 FLORIDA DEPARTMENT OF ED 92801 FORT DEARBORN LIFE INS CO 92802 FORT DEARBORN 92803 HAYT, HAYT & LANDAU, PL 92804 LAW OFFICES OF ANDREU, PALMA & 92805 LIBERTY NATIONAL 92806 NATIONAL TEACHERS ASSOCIATES, 92807 NATIONAL BENEFIT SERVICES, LLC 92808 NEW YORK LIFE 92809 NORTH CAROLINA SUPPORT 92810 0 & L LAW GROUP, P.L. 92811 PRE-PAID LEGAL SERVICES, INC. 92812 SBDC - BENEFIT ADMIN ACCOUNT 92813 SCHOOL BOARD OF DESOTO COUNTY 92814 STATE OF FLORIDA DISBURSEMENT 92815 UNITED STATES TREASURY 92816 UNITED WAY OF DESOTO COUNTY 92817 US DEPARTMENT OF TREASURY 92818 VISION CARE, INC.
0 Manual Checks For a Total of 0.00 3 Wire Transfer Checks For a Total of 228,140 . 50 0 ACH Checks For a Total of 0.00 30 Computer Checks For a Total of 40,004.04
Total For 33 Manual, Wire Tran, ACH & Computer Checks 268,144.54 Less 0 Voided Checks For a Total of 0.00
Net Amount 268,144.54
F U N D S U M M AR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 235,066.61 0.00 0.00 235,066.61 0410 FOOD SERVICE 7,446.62 0.00 0.00 7,446.62 0420 FEDERAL PROJECTS 24,190.52 0 . 00 0 . 00 24,19 0 .52 0434 ARRA - RACE TO T 1,44 0 .79 0 . 00 0 . 00 1,440.79
05.12.10.0D.OD-io.2-Dlp019
Check Nbr Vendor Name
92819 DESOTO COUNTY HIGH SCHOOL 92820 FORT DEARBORN LIFE INS CO 92821 SBDC - ADULT EDUCATION
Cneck . .summary
Check Date
01/18/2013 01/18/2013 01/18/2013
3 Computer Check (s ) For a Total of
Check Amount
500.00 2,512.95
90. 00
3,102.95·
9:431\M (11/17!1;3 PAGE: 1
05.12 .10.~O.OO-lO . 2-01G019
a Manual 0 Wire Transfer 0 ACH 3 Computer
Total For 3 Manual, Wire Less a Voided
Checks For a Checks For a
Total Total
DeScco , FL
Check SUIdI'!IZ1r y
of of
Checks For a Total of Checks For a Total of
Tran, ACH & Computer Checks Checks For a Total of Net Amount
F U N D S U M 1l1ARY
Fund Description Balance Sheet Revenue 0110 GENERAL OPERATIN 2,579.20 0.00 0420 FEDERAL PROJECTS 0.00 0.00
Expense 565.25 -41. 50
0 . 00 0.00 0.00
3,102.95 3,102.95
0.00 3,102.95
Total 3,144.45
-41. 50
9 : ~:; AM
PAGE :
iJl!17/n
05~12 . lQ.OO . QO-~0. 2-0100i9
Check Nbr Vendor Name
92822 EARLY CHILDHOOD CENTER 92823 FAMILY SERVICE CENTER 92824 MEMORIAL ELEMENTARY SCHOOL 92825 NOCATEE ELEMENTARY SCHOOL 92826 WEST ELEMENTARY SCHOOL
0 Manual Checks For a Total of 0.00 0 Wire Transfer Checks For a Total of 0 . 00 0 ACH Checks For a Total of 0 . 00 5 Computer Checks For a Total of 442.93
Total For 5 Manual, Wire Tran, ACH & Computer Checks 442.93 Less 0 Voided Checks For a Total o f 0.00
Net Amount 442.93
F U N 0 S U M M AR Y
Fund Description Balance Sheet Revenue Expense 'l'otal 0110 GENERAL OPERATIN 0.00 442.93 - 0.00 442.93
--r-~I."" - .~
05.12.1 0 . 00 .00-1G.2-Dl001~
Check Nbr Vendor Name
92827 A+ IN HOME TUTORING, INC 92828 ABOVE AND BEYOND LEARNING INC 92829 ACADEMIC HALLMARKS 92830 ADAMS COLD STORAGE 92831 ADVANCED PROCESSING & IMAGING 92832 AMAZON.COM 92833 ARCADIA DO IT BEST HARDWARE 92834 AWARD EMBLEM MFG 92835 BANK OF AMERICA 92836 BARNES & NOBLE #2737 92837 BATTERY USA, INC 92838 Vendor Continued Check 92839 BLISS PRODUCE, CHARLES 92840 BOWERS JR, RICHARD 92841 BV OIL COMPANY, INC. 92842 CALICO INDUSTRIES, INC. 92843 CCI LEARNING SOLUTIONS, INC 92844 CDW-G 92845 CENTURY LINK 92846 CINTAS CORPORATION 92847 CLUBZ IN-HOUSE TUTORING 92848 COX SUBSCRIPTIONS, INC. 92849 CROY, STACEY 92850 CUMMINS SOUTHEASTERN POWER 92851 DADE PAPER COMPANY 92852 DELL COMPUTER CORP 92853 DEMCO , INC. 92854 DESOTO AUTO MALL 92855 DESOTO AUTOMOTIVE INC. 92856 DESOTO COUNTY UTILITIES 92857 DESOTO EXCAVATING INC. & 92858 DESOTO INSURANCE AGENCY, INC. 92859 DESOTO MEMORIAL HOSPITAL
92860 DESOTO MIDDLE SCHOOL 92861 DIVISION OF ADMINISTRATIVE 92862 EUROSPORT 92863 FAT FREE, INC. 92864 FIRST LAB 92865 FLEET PRIDE 92866 FLORIDA POWER AND LIGHT 92867 FLORIDA SCHOOL BOOK DEPOSITORY 92868 FLORIDA TRANSPORTATION 92869 FLORIDA RESTAURANT & LODGING 92870 FLOWERS BAKING COMPANY OF 92871 FOLLETT LIBRARY RESOURCES 92872 FRANKLINCOVEY 92873 GRAYBAR ELECTRIC CO., INC. 92874 HARRY MURPHY MUSICAL INSTRUMEN 92875 HOME OWNERS SUPPLY 92876 JD GLOBAL LLC 92877 JFK TUTORING, INC 92878 KAPLAN COMPANIES 92879 M & B PRODUCTS, INC. 92880 MACEDONIA HUMAN SERVICES 92881 MATTHEWS BUSES INC 92882 NAPA AUTO PARTS 92883 NASCO 92884 OFFICE DEPOT 92885 OTHER SIDE SOD 92886 PITNEY BOWES GLOBAL 92887 PRAXAIR DISTRIBUTION SOUTHEAST 92888 PURCHASE POWER 92889 RENAISSANCE LEARNING 92890 RUPP, MIRIAM THERESA 92891 SAFETY-KLEEN CORPORATION 92892 SCHOLASTIC , INC.
92893 SCHOLASTIC BOOK FAIRS 92894 SCHOLASTIC BOOK CLUB 92895 SCHOOL SPECIALTY, INC. 92896 SCHOOL SPECIALTY 92897 SILENT GUARD SYSTEMS, INC. 92898 SKYWARD 92899 SOUTHERN SUPPLY 929 00 SPRINT PCS SERVICE 92901 SUN STATE INTERNATIONAL 92902 SUNLAND PAVING 92903 SUPER CHEM INC - CHEMICALS 92904 THINKING MAPS, INC 92905 US FOOD SERVICE, INC. 92906 WAL-MART 92907 WALDRON, EUGENE 92908 WALLACE INTERNATIONAL TRUCKS 92909 WILLIFORD FLOORING COMPANY,
05.1 2.10.0QiOO- 10.2-010019 (' nE: ell: '3U1iUlI,n y PAGE: .5
a Manual Checks For a Total of 0.00 a Wire Transfer Checks For a Total of 0.00 2 ACH Checks For a Total of 380.00 83 Computer Checks For a Total of 247,205.29
Total For 85 Manual, Wire Tran, ACH & Computer Checks 247,585.29 Less a Voided Checks For a Total of 0.00
Net Amount 247,585.29
F U N D S U M MAR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 0.00 0.00 123,845.14 123,845.14 0370 LOCAL CAPITAL 1M 0.00 0.00 14,231. 35 14,231.35 0410 FOOD SERVICE 0.00 0.00 37,294.52 37,294.52 0420 FEDERAL PROJECTS 0.00 0.00 27,085.23 27,085.23 0 434 ARRA - RACE TO T 0.00 0.00 45,129.05 45,129.05
O~ . 12 . 1 0.00.00-10.2-01 0Q 1 9
Check Nbr Vendor Name
veSot o , FL
Ch".::ck SlJlI1Illary
Check Date
92910 FLORIDA VOCAL ASSOCIATION DIST 01/24/2013 92911 FLORIDA VOCAL ASSOCIATION DIST 01/24/2013 92912 UNITED STATES POST OFFICE 01/24/2013
0 Manual Checks For a Total of 0 . 00 0 Wire Transfer Checks For a Total of 0 . 00 0 ACH Checks For a Total of 0 . 00 3 Computer Checks For a Total of 860 . 00
Tota l For 3 Manual, Wire Tran, ACH & Computer Checks 860 . 00 Less 0 Voided Checks For a Total of 0 . 00
Net Amount 860 . 00
F U N D S U M MAR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 0.00 0.00 860.00 860.00
CS. 12 . 10.00.0 0-10. 2-01Q019
Check Nbr Vendor Name
92913 A & E SERVICES 92914 ALLEN, NORTON & BLUE, P.A. 92915 ARC/DESOTO 92916 ARCADIA DO IT BEST HARDWARE 92917 BANK OF AMERICA 92918 BLISS PRODUCE, CHARLES 92919 BOARD OF COUNTY COMMISSIONERS 9292 0 CALICO INDUSTRIES, INC. 92921 CENTURY LINK 92922 CHRISTIAN, ARETHA ARNEST 92923 CINTAS CORPORATION 92924 DELL COMPUTER CORP 92925 DEPARTMENT OF JUVENILE JUSTICE 92926 DEPARTMENT OF MANAGEMENT SERVI 92927 DESOTO AUTO MALL 92928 DESOTO AUTOMOTIVE INC. 92929 DESOTO COUNTY FAIR ASSOCIATION 92930 DESOTO COUNTY HIGH SCHOOL 92931 DESOTO JEWELRY 92932 DESOTO MEMORIAL HOSPITAL 92933 DESOTO MIDDLE SCHOOL 92934 DESOTO SUN HERALD 92935 DUMONT 92936 EAGLE FENCE COMPANY 92937 FEDERAL EXPRESS CORP. 92938 FLOWERS BAKING COMPANY OF 92939 FRAZIER, MARZETTA 9294 0 GRIMES, SHASTA J 92941 HARRY MURPHY MUSICAL INSTRUMEN 92942 HAUGAN, KATHY 92943 HOME DEPOT 92944 HOME OWNERS SUPPLY 92945 HUNTER VENTILATION AND AIR CON
92946 J.W. PEPPER & SON, INC. 92947 KONICA MINOLTA - LOCAL 92948 LEWIS, JAN E 92949 LOU'S PAINT/MRO SUPPLIES 92950 LTM PARTY STORE / LEARNING DEP 92951 M & B PRODUCTS, INC. 92952 MARTIN SEPTIC SERVICE, INC. 92953 MCGRAW-HILL COMPANIES 92954 NAPA AUTO PARTS 92955 OFFICE DEPOT 92956 ORIENTAL TRADING CO., INC. 92957 PERFECTION LEARNING COMPANY 92958 PITNEY BOWES GLOBAL 92959 PREFERRED GOVERNMENTAL INSURAN 92960 REALLY GOOD STUFF 92961 RELIANCE COMMUNICATIONS, INC 92962 RIFTON EQUIPMENT 92963 SCHOLASTIC EDUCATION 92964 SEMINOLE COUNTY PUBLIC SCHOOLS 92965 SHERWIN WILLIAMS COMPANY 92966 SKYWARD 92967 SOLIANT HEALTH 92968 SOUTHEASTERN ASSOC OF SCHOOL B 92969 SOUTHERN SUPPLY 92970 STILWELL, KRISTI ANNE 92971 TRACTOR SUPPLY COMPANY 92972 UPS, INC. 92973 US FOOD SERVICE, INC. 92974 USA-BLUE BOOK 92975 WAL-MART 92976 WEST FLORIDA SUPPLY CO . 92977 WEST MUSIC 92978 ZEP MANUFACTURING COMPANY
0 Manual Checks For a Total of 0.00 0 Wire Transfer Checks For a Total of 0.00 0 ACH Checks For a Total of 0.00 1 Computer Checks For a Total of 11,400.54
Total For 1 Manual, Wire Tran, ACH & Computer Checks 11,400.54 Less 0 Voided Checks For a Total of 0.00
Net Amount 11,400.54
F U N D S U M M A R Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 11,400.54 0.00 0.00 11,400.54
---r- 4 "t"- • " t"
D~. 1 2. 1 0 .0Q.03-1 0 . Z-GI0019
Check Nbr Vendor Name
92985 ACCOUNT CONTROL TECHNOLOGY INC 92986 AETNA LIFE INSURANCE COMPANY 92987 AFLAC 92988 AMERICAN PUBLIC LIFE INS CO 92989 AMERICAN HERITAGE 92990 COLLECTION TECHNOLOGY, INC. 92991 COLONIAL LIFE 92992 DCTA 92993 DESOTO COUNTY EDUCATION 92994 DIVERSIFIED COLLECTION SERVICE 92995 EMC NATIONAL LIFE COMPANY 92996 FLORIDA DEPARTMENT OF ED 92997 FORT DEARBORN LIFE INS CO 92998 FORT DEARBORN 92999 HAYT, HAYT & LANDAU, PL 93 000 LAW OFFICES OF ANDREU, PALMA & 93 00 1 LIBERTY NATIONAL 93002 NATIONAL TEACHERS ASSOCIATES, 93003 NATIONAL BENEFIT SERVICES, LLC 93004 NEW YORK LIFE 93005 NORTH CAROLINA SUPPORT 93006 0 & L LAW GROUP, P.L. 93007 PRE-PAID LEGAL SERVICES, INC. 93008 SBDC - BENEFIT ADMIN ACCOUNT 93009 SCHOOL BOARD OF DESOTO COUNTY 93010 STATE OF FLORIDA DISBURSEMENT 93011 UNITED STATES TREASURY 93012 UNITED WAY OF DESOTO COUNTY 93013 US DEPARTMENT OF TREASURY 93014 VISION CARE, INC.
0 Manual Checks For a Total of 0 . 00 1 Wire Transfer Checks For a Total of 234,2 10 .54 0 ACH Checks For a Total of 0 . 00 30 Computer Checks For a Total of 40 ,218.44
Total For 31 Manual, Wire Tran, ACH & Computer Checks 274,428.98 Less 0 Voided Checks For a Total of 0.00
Net Amount 274,428.913
F U N D S U M MAR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 239,007.37 0.00 0.00 239,007.37 0410 FOOD SERVICE 7,764.92 0.00 0.00 7,764.92 0420 FEDERAL PROJECTS 26,225.85 0.00 0.00 26,225.85 0434 ARRA - RACE TO T 1,430.84 0.00 0.00 1,430.84
DeSoto, F.L 12 : 10 PM ' 01/50/13
OS .l~ .10.00 . 00"10 .:t·-OlOOl:=' Che'c k SUInmC'.ry FAG]:. 1
0 Manual Checks For a Total of 0 . 00 1 Wire Transfer Checks For a Total of 22,274.17 0 ACH Checks For a Total of 0 . 00 1 Computer Checks For a Total of 45. 00
Total For 2 Manual, Wire Tran, ACH & Computer Checks 22,319.17 Less 0 Voided Checks For a Total of 0 . 00
Net Amount 22,319.17
F U N D S U M MAR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 0 . 00 0.00 22,319.17 22,319.17
0 Manual Checks For a Total of 0.00 0 Wire Transfer Checks For a Total of 0.00 0 ACH Checks For a Total of 0.00 1 Computer Checks For a Total of 200.00
Total For 1 Manual, Wire Tran, ACH & Computer Checks 200.00 Less 0 Voided Checks For a Total of 0.00
Net Amount 200.00
F U N D S U M MAR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 0.00 0.00 200.00 200.00
05.1 2 . 10. 10.00- 1n.2 - 1001 9
Check Nbr Vendor Name
93019 ADVANCED AUTO PARTS 93020 AIMS EDUCATION FOUNDATION 93021 ALLEN PLUMBING, INC 93022 ARCADIA ELECTRIC COMPANY 93023 ARCADIA DO IT BEST HARDWARE 93024 BLISS PRODUCE, CHARLES 93025 BOWERS JR, RICHARD 93026 BV OIL COMPANY, INC. 93027 C AND R PRODUCTS 93028 CAREY, ANN T 93029 CENTURY LINK 9303 0 CHANCEY BOHANNAN SEPTIC & PORT 93031 CINTAS CORPORATION 9303 2 DESOTO AUTO MALL 93033 DESOTO AUTOMOTIVE INC. 93034 DESOTO COUNTY SHERIFF'S 93035 DESOTO SUN HERALD 93036 EAI EDUCATION 93037 FEDERAL EXPRESS CORP. 93038 FISHER SCIENCE EDUCATION 93039 FLEET PRIDE 93040 FLORIDA POWER AND LIGHT 93041 FLORIDA TRANSPORTATION 93042 FLOWERS BAKING COMPANY OF 93043 FOLLETT LIBRARY RESOURCES 93044 FOUNDATIONS SLLS 93045 HERALD-TRIBUNE MEDIA GROUP 93046 HERE'S TO YOU 93047 HERFF JONES INC 93048 HILTON OCALA 93049 HILTON OCALA 93050 HILTON OCALA 93051 HILTON OCALA
93052 HOME OWNERS SUPPLY 93053 INSIGHT PUBLIC SECTOR 93054 KNIGHT SUPPLY 93055 KONICA MINOLTA - LOCAL 93056 LIBRARY STORE 93057 M & B PRODUCTS, INC. 930 5 8 MATTHEWS BUSES INC 93059 NAPA AUTO PARTS 93060 NAPLES DAILY NEWS 93061 NASDME 93062 Vendor Continued Check 93063 OFFICE DEPOT 93064 PERMA BOUND BOOKS 93065 PRESENCELEARNING, INC 93066 SCHOLASTIC , INC. 93067 SHERWIN WILLIAMS COMPANY 93068 SKYWARD 93069 SMITH'S RANCH & GARDEN 93070 SOLIANT HEALTH 93071 SOUTH FLORIDA COMMUNITY COLLEG 93072 SOUTHERN SUPPLY 93073 SPRAGUE'S TIRE 93074 SUN STATE INTERNATIONAL 93075 THEA TOLL PAYMENT CENTER 93076 TOSHIBA AMERICA BUSINESS 93077 TRACTOR SUPPLY COMPANY 93078 TRENDEX SERVICES INC. 93079 TRIUMPH LEARNING 93080 TROPIC SUPPLY, INC 93081 TRUGREEN CHEMLAWN 93082 TSA CONSULTING GROUP, INC 93083 US FOOD SERVICE, INC. 93084 VERISON WIRELESS
93085 WAL-MART 93086 WALLACE INTERNATIONAL TRUCKS 93087 WESTERN AUTO 93088 ZEP MANUFACTURING COMPANY
De~ot'), FL
Check S'Qinmar y
Check Date
02/08/2013 02/08/2013 02/08/2013 02/08/2013
70 Computer Check (s ) For a Total of
Check Amount
600.42 524.51 47.96
679.95
115,229.44
9; 29 A~ 02 /CJS/13
PAGE: 4
0 Manual Checks For 0 Wire Transfer Checks For 5 ACH Checks For 70 Computer Checks For
Total For 75 Manual, Wire Tran, ACH & Less 0 Voided Checks For
Net Amount
F U N D S
Fund Description Balance Sheet 0110 GENERAL OPERATIN 0.00 0370 LOCAL CAPITAL 1M 0.00 0410 FOOD SERVICE 0.00 0420 FEDERAL PROJECTS 0.00 0434 ARRA - RACE TO T 0.00
0 Manual Checks For a Total of 0.00 0 Wire Transfer Checks For a Total of 0.00 0 ACH Checks For a Total of 0.00 3 Computer Checks For a Total of 6,675.60
Total For 3 Manual, Wire Tran, ACH & Computer Checks 6,675.60 Less 3 Voided Checks For a Total of 6,675.60
Net Amount 0.00
FUN D S U M MAR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN -2.82 0.00 0.00 -2.82 0410 FOOD SERVICE -0.13 0.00 0.00 -0.13 0420 FEDERAL PROJECTS -0.29 0.00 0.00 -0.29 0434 ARRA - RACE TO T 3.24 0 . 00 0 . 00 3.24
Check Nbr Vendor Name
93095 BLUE CROSS AND BLUE SHIELD 93096 BLUE CROSS AND BLUE SHIELD 93097 CRUMADY, DIANN R 93098 REDDICK, CAROLYN M 93099 TYREE, SHERRY P
0 Manual Checks For 0 Wire Transfer Checks For 0 ACH Checks For 5 Computer Checks For
Total For 5 Manual, Wire Tran, ACH & Less 0 Voided Checks For
Net Amount
F U N D S
Fund Description Balance Sheet 0110 GENERAL OPERATIN 30,573.67 0150 ACCOUNTS PAYABLE 522,625.58 0410 FOOD SERVICE 0.00
a Total a Total a Total
ue-.:s ·r;o" FL
Check S.lIJlIltal "Y
of of of
a Total of Computer Checks a Total of
U M M AR Y
Revenue 0.00 0.00 0 . 00
Expense 1,090.18
0.00 810.88
0.00 0.00 0.00
555,100.31 555,100.31
0.00 555,100.31
Total 31,663.85
522,625.58 810.88
1:51 1?14
PAGE; (J UOd/l:!
05; 13.02.00.00~10.2-D10019
Check Nbr Vendor Name
93100 A & E SERVICES 93101 AHA! PROCESS , INC . 93102 ALLIANCE DESIGN GROUP, PA 93103 BACKPACK GEAR 93104 BAKER DISTRIBUTING COMPANY 93105 BBY PUBLICATIONS AT UWA 93106 BOARD OF COUNTY COMMISSIONERS 93107 CAMBRIDGE UNIVERSITY PRESS 93108 COpy CONCEPTS INC. 93109 CRAIG COMMUNICATIONS 93110 DAVIS, MICHAELA R 93111 DEMCO , INC. 93112 DESOTO COUNTY CHAMBER 93113 DIVISION OF ADMINISTRATIVE 93114 DOWNTOWN SIGNS 93115 FEDERAL EXPRESS CORP. 93116 FLORIDA TILE 93117 Vendor Continued Check 93118 FLORIDA POWER AND LIGHT 93119 FLORIDA STUDIO THEATER 93120 FOLLETT LIBRARY RESOURCES 93121 GRAYBAR ELECTRIC CO., INC. 93122 HOME OWNERS SUPPLY 93123 INTEGRATED SYSTEMS CORPORATION 93124 JOHNSON CONTROLS 93125 J.W. PEPPER & SON, INC. 93126 LAKESHORE LEARNING MATERIALS 93127 LEARNING A-Z 93128 LODGE CONSTRUCTION 93129 LOU'S PAINT/MRO SUPPLIES 9313 0 LTM PARTY STORE / LEARNING DEP 93131 MAC PAPERS 93132 NAPA AUTO PARTS
0 Manual Checks For a Total of 0.00 0 Wire Transfer Checks For a Total of 0.00 8 ACH Checks For a Total of 1,497.78 53 Computer Checks For a Total of 95,949.82
Total For 61 Manual, Wire Tran, ACH & Computer Checks 97,447.60 Less 0 Voided Checks For a Total of 0.00
Net Amount 97,447.60
F U N D S U M MAR Y
Fund Description Balance Sheet Revenue Expense Total 0110 GENERAL OPERATIN 0.00 0.00 81,096.93 81,096.93 0370 LOCAL CAPITAL 1M 0.00 0.00 4,728.79 4,728.79 0420 FEDERAL PROJECTS 0.00 0.00 11 , 112.11 11,112.11 0 434 ARRA - RACE TO T 0.00 0.00 509.77 509.77
05.1~.02.QO.DO-IO.:-C10D19
Check Nbr Vendor Name
93153 ACCOUNT CONTROL TECHNOLOGY INC 93154 AETNA LIFE INSURANCE COMPANY 93155 AFLAC 93156 AMERICAN PUBLIC LIFE INS CO 93157 AMERICAN HERITAGE 93158 COLLECTION TECHNOLOGY, INC. 93159 COLONIAL LIFE 93160 DCTA 93161 DESOTO COUNTY EDUCATION 93162 DIVERSIFIED COLLECTION SERVICE 93163 EMC NATIONAL LIFE COMPANY 93164 FLORIDA DEPARTMENT OF ED 93165 FORT DEARBORN LIFE INS CO 93166 FORT DEARBORN 93167 HAYT, HAYT & LANDAU, PL 93168 LAW OFFICES OF ANDREU, PALMA & 93169 LIBERTY NATIONAL 93170 NATIONAL TEACHERS ASSOCIATES, 93171 NATIONAL BENEFIT SERVICES, LLC 93172 NEW YORK LIFE 93173 NORTH CAROLINA SUPPORT 93174 0 & L LAW GROUP, P.L. 93175 PRE-PAID LEGAL SERVICES, INC. 93176 SBDC - BENEFIT ADMIN ACCOUNT 93177 SCHOOL BOARD OF DESOTO COUNTY 93178 STATE OF FLORIDA DISBURSEMENT 93179 UNITED STATES TREASURY 93180 UNITED WAY OF DESOTO COUNTY 93181 US DEPARTMENT OF TREASURY 93182 VISION CARE, INC.
0 Manual Checks For 1 Wire Transfer Checks For 0 ACH Checks For 30 Computer Checks For
Total For 31 Manual, Wire Tran, ACH & Less 0 Voided Checks For
Net Amount
F U N D S
Fund Description Balance Sheet 0110 GENERAL OPERATIN 243,913.81 0410 FOOD SERVICE 8,051.27 0420 FEDERAL PROJECTS 27,229.85 0 434 ARRA - RACE TO T 1,430.84
TOTAL 43,874,571.38 2,044,079.98 20,689,818.32 47.16% 23,184,753.06
EXPENDITURES Annual Expenditure Expenditure FYTDDescriptor Budget This Period Year to Date % Use UnencumberedAll Functions 39,653,490.21 2,618,871.36 18,243,239.85 11,142,905.86End. Fund Balance 4,221,081.17 0.00 0.00 0.00
TOTAL 43,874,571.38 2,618,871.36 18,243,239.85 41.58% 11,142,905.86
PART II DEBT SERVICE FUND (210,220,291,292) ESTIMATED REVENUE
TOTAL 5,124,065.72 37,332.29 1,577,878.47 30.79% 3,546,187.25
EXPENDITURESAnnual Expenditure Expenditure FYTD
Descriptor Budget This Period Year to Date % Use UnencumberedAll Functions 2,040,251.97 0.00 1,580,241.57 3,419,422.15End. Fund Balance 3,083,813.75 0.00 0.00 0.00
TOTAL 5,124,065.72 0.00 1,580,241.57 30.84% 3,419,422.15
REF. MFSREV/MFSEXPPage 1 of 3
lewisj
Approved Today
THE SCHOOL DISTRICT OF DESOTO COUNTY
MONTHLY FINANCIAL STATEMENT
MONTH ENDING JANUARY 2013
PART III CAPITAL PROJECTS FUND (340,360,370)ESTIMATED REVENUE
TOTAL 8,704,348.54 19,122.71 1,726,426.02 19.83% 6,977,922.52
EXPENDITURESAnnual Expenditure Expenditure FYTD
Descriptor Budget This Period Year to Date % Use UnencumberedAll Functions 8,354,947.77 51,770.74 603,213.12 6,845,566.57End. Fund Balance 349,400.77 0.00 0.00 0.00
TOTAL 8,704,348.54 51,770.74 603,213.12 6.93% 6,845,566.57
Descriptor Budget Activity Revenue % Use UnencumberedEstimated Revenue 9,865,700.64 464,862.45 4,098,823.07 6,501,495.87Beg. Fund Balance 734,618.30 0.00 0.00
TOTAL 10,600,318.94 464,862.45 4,098,823.07 38.67% 6,501,495.87
EXPENDITURES Annual Expenditure Expenditure FYTD
Descriptor Budget This Period Year to Date % Use UnencumberedAll Functions 10,047,388.44 601,073.77 4,223,523.19 3,744,786.70End. Fund Balance 552,930.50 0.00 0.00 0.00
TOTAL 10,600,318.94 601,073.77 4,223,523.19 39.84% 3,744,786.70
Grand Expense Totals 68,303,304.58 3,271,715.87 24,650,217.73 18,500,405.57 25,152,681.28
Number of Accounts: 7422
************************ End of report ************************
THE SCHOOL BOARD OF DESOTO COUNTYREGULAR BOARD MEETING
February 26, 2013ROUTINE BUSINESS
PERSONNEL RECOMMENDATIONS
Name Location Recommendation/Action Effective Date
Anderson, Bruce NES Placed on administrative leave with pay pending board action; retroactive to 1.17.13
1.17.13
Bailey, Justin DHS Recommend to place on interim substitute status, covering Brett Crutchfield's class, retroactive to 1.23.13
2.5.13
Brewer, Sarina MES After school tutoring for SAI - 2 days per week; from 3-4 at $25.00 an hour, retroactive to January 7, 2013
1.7.13
Bushouse, Juanita DMS Recommend as 6th grade math teacher for 2011-2012 school year, was approved on the recommendation list bu PAF not completed
8.16.11
Clemons, Phyllis WES Transferring from assistant principal at WES to acting principal at WES until further notice; salary to be supplemented $130.65 per pay period effective immediately
2.6.13
Coan, Kim DMS Recommend for interim sub in the band vacancy retroactive to 2.1.13, will remain until new band teacher is hired
2.1.13
Curtis, Paul HR Transfer from DCHS Assistant Principal to acting Administrator on Special Assignment (Pupil Personnel Services) at DeSoto Connections until further notice; no change in salary
2.6.13
Denison, Karen NES Move from acting principal and reinstate as assistant principal; discontinue salary supplement as acting principal effective 2.6.13
2.6.13
lewisj
Approved Today
THE SCHOOL BOARD OF DESOTO COUNTYREGULAR BOARD MEETING
February 26, 2013ROUTINE BUSINESS
PERSONNEL RECOMMENDATIONS
Donahue, Donna Food Ser Recommend for substitute food service worker for school year 2012.2013 rate of pay $8.15 hourly
2.4.13
Dorato, Damon DCHS Resign from duties as girls tennis coach F0900
2.1.13
Dubbert, Dan NES transferring from Director of Student Services to acting principal of NES until further notice; no change in salary
2.6.13
Edsall, Timothy TRANS Recommend as a volunteer field trip driver for the remainder of the school year for ROTC
1.23.13
Fusco, Shannon DCHS Transferring from DCHS principal to Administrator on Special Assignment/ESE Department until further notice; no change in salary
2.6.13
Green, Billy DCHS T270, ending temporary employment as assistant football coach, supplement Q
2.13.13
Gross, Joyce MES After school tutoring for SAI - 2 days per week; from 3-4 at $25.00 an hour, retroactive to January 7, 2013
1.7.13
Hanusch, Teresa DMS Recommend for interim sub for Sheri Bohannan (out on FMLA) from 2.14 until 5.16
2.14.13
THE SCHOOL BOARD OF DESOTO COUNTYREGULAR BOARD MEETING
February 26, 2013ROUTINE BUSINESS
PERSONNEL RECOMMENDATIONS
Harris, Fredrick MAINT Lateral transfer from WES to DHS, no change in pay or benefits
2.4.13
Hatch, Brad DCHS T270, ending temporary employment as assistant football coach, supplement Q
2.13.13
Hill, Trey DCHS Correction to PAF 2013011100021, recommend for position of assistant varsity baseball coach for the 2012-2013 school year. He is to receive supplements R for $1756.00 and W for $800.00
1.11.13
Irby, Amanda WES Reading coach transfer to acting assistant principal until further notice. No change in salary; effective 2.5.13
2.5.13
Koonce, Richard DCHS Recommend for position as after school supervisor at DCHS for the 2012.2013 school year Monday-Friday (excluding holidays) 3.0 hours per day to be split with other administrators. To be paid at the rate of $25.00 an hour plus benefits
2.14.13
Madden, Carolyn DMS Recommend for ESE paraprofessional replacing Paola Ramirez for the remainder of the 2012.2013 school year, 9 months
2.18.13
Martin, Jessica MES After school tutoring for SAI - 2 days per week; from 3-4 at $25.00 an hour, retroactive to January 7, 2013
1.7.13
McLeod, Monty DCHS Recommend for position of DCHS head boys baseball coach for the remainder of the 2012.2013 school year (replacing Brett Crutchfield) Supplement B0600, $2,988.00
2.13.13
THE SCHOOL BOARD OF DESOTO COUNTYREGULAR BOARD MEETING
February 26, 2013ROUTINE BUSINESS
PERSONNEL RECOMMENDATIONS
McLeod, Monty DCHS Resign from duties as DCHS assistant baseball coach (moving into head coach) E0601
2.13.13
McQuay, Cameron FAC Recommend to hire as OPS hourly custodian at rate of $10.00 per hour with retirement, will be eligible for benefits after 45 days
2.11.13
Pella, Karen NES Transfer from Assistant Principal at DCHS to Administrator on Special Assignment at NES until further notice; no change in salary. This PAF rescinds any previous PAF's tranferring Karen Pella to either MES or NES
2.12.13
Powell, Priscilla DMS RET 1, normal retirement. Last workng day 5.31.13
5.31.13
Puch, Elizabeth DCHS Recommend for position of DCHS girl's tennis coach, FO900 $1660 effective 2.1.13
2.1.13
Selph, Matthew MAINT Recommend for hourly OPS custodian to be paid minimum wage without benefits and without retirement. This is an option 2 student
2.11.13
Severson, Kathy Adult Ed Transfer from Adult Education to Assistant Director of Student Services; 11 month, step 14 SOA-3
2.11.13
Sharp, Cassondra Food Ser Recommend as food service cafeteria substitute up to 3.5 hours per day. In addition to 3 hour position at DCHS cafeteria
2.4.13
THE SCHOOL BOARD OF DESOTO COUNTYREGULAR BOARD MEETING
February 26, 2013ROUTINE BUSINESS
PERSONNEL RECOMMENDATIONS
Shayman, Robert DCHS Transferring from WES principal to DCHS acting principal until further notice; salary to be supplemented $226.15 per pay, effective immediately
2.6.13
Stauffer, Teresa MES After school tutoring for SAI, for 2 days per week from 3-4 PM at $25.00 an hour
2.5.13
Summeralls, Tracy TRANS Recommend as a full time bus driver, 4 hours per day with benefits to be paid current hourly rate of pay for any hours over, not to exceed 3.5 hours per day, for the remainder of the 2012.2013 school year (replacing Derek Daniels)
2.11.13
Walton, Cassandra DMS Recommend as part time (10 AM - 3:35) DMS band director for the remainder of the 2012.2013 school year, replacing Kevin Durfee, 10 months
2.18.13
Whipple, Kyla FSC Recommend as school social worker, 196 days, to begin 2.19.13
2.19.13
Williams, Brooke DCHS Recommend for position as assistant girls JV softball coach for the remainder of the 2012.2013 school year, supplement W to be paid on purchase order
2.14.1
THE SCHOOL BOARD OF DESOTO COUNTYREGULAR BOARD MEETING
February 26, 2013ROUTINE BUSINESS
TEMPORARY DUTY REQUESTS
Name Location Recommendation/Action Effective Date
Cassels, Tammy ESE Visit Kingsbury Academy, Ocala, FL 2.7-8.13
Cassels, Tammy ESE CASE Winter Institute, Orlando, FL 2.13-15.13
Cassels, Tammy ESE Attend the 2013 Southeastern Autism/Asperger conference, Duluth, GA
2.26-3.1.13
Davis, Ashley DCHS Attend the CTE Core Integration Institute, Tampa, FL
3.19-20.13
Egloff, Jennifer ESE Attend the Weekend with the Experts, Tampa, FL
3.8-11.13
Esparza, Theresa Instruc Ser Attend the State Migrant Education Meeting, Orlando, FL
4.28-30.13
Giacolone, Debra ESE CASE Winter Institute, Orlando, FL 2.13-15.13
Joens, Kristie IS Attend the AVID ABL session 2, Atlanta, GA 2.19-22.13
lewisj
Approved Today
THE SCHOOL BOARD OF DESOTO COUNTYREGULAR BOARD MEETING
February 26, 2013ROUTINE BUSINESS
TEMPORARY DUTY REQUESTS
Markey, Keith IT Attend the Skyward/iCon conference, Orlando, FL
2.26-3.1.13
Norris, Lisa Instruc Ser Attend the Homeless/Migrant National Data workshop, Orlando, FL
4.28-30.13
Price, Jessica FAC Attend the Florida State Fire College Training, Ocala, FL
2.10-15.13
THE SCHOOL BOARD OF DESOTO COUNTYREGULAR BOARD MEETING
February 26, 2013ROUTINE BUSINESS
LEAVE OF ABSENCE REQUESTS
Name Location Recommendation/Action Effective Date
Anderson, Bruce NES Place on medical leave of absence without pay for the remainder of the 2012.2013 school year
2.5.13
Bohannan, Sherri DMS FMLA, birth of child - return 5.16.13, not to use any of accrued leave (LWOP)
2.14.13
Drymon, Cynthia WES Request FMLA beginning January 28, 2013; anticipated return date May 2, 2013. WES cafeteria 6.5 hours full time
2.5.13
Fox, Glenda DMS Request FMLA beginning January 31, 2013; anticipated date of return May 7, 2013. DMS cafeteria assistant 6.5 hours full time; using sick leave
1.31.13
lewisj
Approved Today
1710 East Gibson Street Arcadia, Fl 34266 Jan. 30, 2013 Dr. Gary and School Board Members PO Box 2000 Arcadia, FL 34266 Dear Dr. Gary, Mrs. Fusco, and Ladies and Gentlemen of the School Board,
I am writing on behalf of the Desoto County High School FFA Chapter, requesting permission to attend the 2012 Florida FFA State Leadership Summit, February 22nd – 24th. The conference is being held at the Florida FFA Leadership Training Center (LTC), in Haines City, Florida.
The State Leadership Summit (SLS) is the premier leadership experience of the Florida FFA Association. Conference participants will obtain information on how to be an agricultural advocate for our organization, improve their communication strategies, evaluate and build character and top it all off with an inside look at the Florida FFA Delegate Process. In addition, this event is designed to be the beginning of the delegate process that will culminate at the 85th Annual State FFA Convention in June. During this conference, officers will help decide the future direction of the Florida FFA Association by discussing ideas and issues that are important to FFA and Agricultural Education. Students in attendance will form issue committees that will evaluate feedback from FFA chapters across the state and make recommendations to the delegate body at the state convention in June. Moreover, those who attend (SLS) will serve as leadership delegates throughout the delegate process at convention. Closely reflecting the operation of the state and national governments, participating in the delegate process gives students the opportunity to experience decision making in action. It is my intention to allow three (3) FFA members attend this event; our District X Chair, Sub- district Co- Chair, and Chapter President. It is also my attention to have one additional chaperone attend (Mary Pete Martin). Mrs. Martin is a WES employee and a mother to one of the youth participating. I feel extremely confident in her abilities to chaperone. I have also checked with the State FFA concerning the proper procedure for this and Mrs. Martin is allowed to chaperone if she is school approved. This being said, I will be leaving this event one day early to do a previous engagement. I leave this request before you. Our FFA Chapter will cover ½ the cost of this conference and students will be asked to pay for their own meals. In addition, transportation will be provided by Mrs. Mary Pete to and from the conference. Each student will have to complete a permission slip with emergency contact information, insurance, and parent/guardian consent. Thank you for your consideration. Please feel free to contact me with any questions or concerns. Sincerely, Christi M. Pryor DCHS FFA Advisor DCHS Ag Teacher
Request to advertise revisions of Board Policy Chapter 91 - Purchasing & Competitive Solicitation 1) Requested revisions in Sections 91.01 - 91.08 will bring policy language inline with allowed provisions of State Board Rule (SBR) 6A-1.012 governancesfor Purchasing procedures: (6) In lieu of requesting competitive solicitations from three (3) or moresources, district school boards may make purchases at or below the specified pricesfrom contracts awarded by other city or county governmental agencies, other districtschool boards, community colleges, federal agencies, the public or governmentalagencies of any state, or from state university system cooperative bid agreements,when the proposer awarded a contract by another entity defined herein will permitpurchases by a district school board at the same terms, conditions, and prices (orbelow such prices) awarded in such contract, and such purchases are to the economicadvantage of the district school board. (7) Except as authorized by law or rule, competitive solicitations shall berequested from three (3) or more sources for any authorized commodities orcontractual services exceeding $50,000. Districts may not divide the procurement ofcommodities or contractual services so as to avoid this monetary thresholdrequirement. 2) Requested revision in Section 91.09 (C) places procedural process underappropriate Chapter and aligns verbiage with rewording established for SBR6A-1.012 by legislature. District Policy - 130.13 PROCEDURE FOR RECEIVING BIDS.The Board establishes the following guidelines for receiving bids: (A) The Superintendent shall designate the time and place for receiving bids; (B) All bids will be received, opened and tabulated in the presence of: (1) Not less than one administrator, one designee of the Superintendent and thearchitect;; (2) When bids, other than the school plant, are opened one administrator andone designee of the Superintendent are required.
lewisj
Approved Today
2-8-13 Revision
CHAPTER 91: PURCHASING AND COMPETITIVE SOLICITATION Section
91.01 School District Funds responsibility of Superintendent
91.02 Purchasing Agent’s authority
91.03 Purchasing Department to estimate District needs and make purchases
91.04 On-line Procurement of Commodities and Contractual Services
91.05 Commodities or Contractual Services costing $50,000 in total and over
91.06 Commodities or Contractual Services costing less than $50,000 in total
91.07 Purchases based on Requisitions
91.08 Emergency Purchase of Commodities or Contractual Services costing $50,000 in total and over
91.09 Competitive Solicitation Procedures
91.10 Selecting Professional Services
91.11 Prequalification of Contractors for District Construction Projects
91.12 Resolution of Bid Protests
91.13 Ethics
91.14 Arrangement of Hearings, Exhibits, and Demonstrations by vendors
91.15 Payment Authorization and Schedule
School code reference:
General authority, see F.S. §§ 1001.02, 1001.41, 1001.42, 1006.27, 1010.01, 1010.04, 1011.06, 1011.07; S.B.E.R. 6A-1.012 rev 1-21-09
2-8-13 Revision
§ 91.01 SCHOOL DISTRICT FUNDS RESPONSIBILITY OF SUPERINTENDENT.
School district funds that are used for purchasing supplies, materials, equipment, and services and entering into temporary employment contracts shall be the responsibility of the Superintendent or designee. All Florida Statutes, State Board of Education Rules, and School Board Rules shall be carefully observed when making any purchase. The payment for any unauthorized purchase shall be the sole responsibility of the person placing the order. (Statement moved to 91.02)
The Superintendent, or designee, is authorized to purchase commodities and contractual services, without Board approval, where the total amount does not exceed $50,000, and does not exceed the applicable appropriation in the District budget. If such purchase requires a written contract or agreement, then the Superintendent, or designee, may sign such a document on behalf of the Board provided the General Counsel has approved the document. All Florida Statutes, State Board of Education Rules, and School Board Rules shall be carefully observed when making any purchase.
Purchases exceeding $50,000, which require a written contract or agreement, shall be approved by the Board and signed by the Board Chairperson or designee prior to issuance of a purchase order. All such contracts or agreements must be approved by the General Counsel prior to signature by the Board Chairperson or designee. No other person (s) shall be authorized to sign such contracts or agreements.
(A) Purchasing Agents, as designated by the Superintendent, are authorized to perform purchasing tasks as set forth in Board Policy for making purchases or entering contracts for temporary employment services and expending monies for properly budgeted commodities and contractual services. No person, unless authorized to do so under the rules of the Board, may make any purchase or enter into any contract involving the use of school funds; no expenditure for any unauthorized purchase or contract shall be approved by the district school board. The payment for any unauthorized purchase shall be the sole responsibility of the person placing the order.
(1) State purchasing contracts shall be used in lieu of competitive solicitations when it is advantageous to the School Board as required by SBR 6A-1.012(5).
(2) Cooperative solicitation agreements that are awarded by other Florida school boards, city or county governmental agencies, Florida community colleges, or the State University System may be used for purchasing items at or below the contracted unit price.
(B) The purchasing agent, under the discretion of the Superintendent, shall receive and give consideration to recycled products, products and services deemed environmentally safer and/or Certified by the US Green Seal Program, and products that could be reused within other district educational areas when full depreciation has been met.
§ 91.03 PURCHASING DEPARTMENT TO ESTIMATE DISTRICT NEEDS AND MAKE PURCHASES.
The Purchasing Department, under the direction of the Superintendent, shall be responsible for periodically estimating the needs of the school system in standard items and making quantity purchases.
§ 91.04 ON-LINE PROCUREMENT OF COMMODITIES AND CONTRACTUAL SERVICES.
The purchasing agent, under the direction of the Superintendent, shall receive and give consideration to the prices available through the use of the program for on-line procurement of commodities and contractual services as referenced in F.S. § 287.057(23)(a), under the rules of the Department of Management Services, Division of Purchasing.
§ 91.05 COMMODITIES OR CONTRACTUAL SERVICES COSTING $50,000 IN TOTAL AND OVER.
(A) The Purchasing Department, under the Superintendent's direction, shall request competitive solicitations from three or more sources on authorized purchases of commodities or contractual services for which the total amount of the purchase is $50,000 and over, for each occurrence, or a series of planned purchases from a single vendor during the current fiscal year that, in aggregate, total $50,000 and over, and are not otherwise exempt from competitive solicitation requirements by State Board of Education Rules. The procurement of commodities or contractual services may not be divided so as to avoid this monetary threshold requirement.
(1) The recommended purchase award shall be presented to the School Board for approval before any monies are expended. (2) The Board need not review renewal agreements for previously approved contracts unless amendments have been added or proposed.
(B) In lieu of requesting competitive solicitations from three (3) or more sources, the Purchasing Department may make purchases at or below the specified prices from contracts solicited and awarded in accord with Florida Statutes, State Board of Education Rules, and School Board Policy by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, from state university systems, or cooperative bid agreements, when the proposer awarded a contract by another entity defined herein will permit purchases by a district
2-8-13 Revision
school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the Board.
§ 91.06 COMMODITIES OR CONTRACTUAL SERVICES COSTING LESS THAN $50,000 IN TOTAL.
(A) The authority shall be vested in the purchasing agent, under the Superintendent's direction, to perform purchasing tasks for making purchases or entering contracts for temporary employment services and expending monies for properly budgeted materials, supplies, and services for which the total amount of the purchase is less than $50,000 provided they are not otherwise exempt from State Contract or State Board of Education Rules. The procurement of commodities or contractual services may not be divided so as to avoid this monetary threshold requirement.
The purchasing agent shall:
(1) Purchases of commodities or contractual services for which the total amount of the purchase is $5,000.00 and up to $49,999.99 for each occurrence, or a series of planned purchases from a single vendor during the current fiscal year that, in aggregate, for which the total amount of the purchase is $5,000.00 and up to $49,999.99, shall require at least three (3) formal written quotes or evidence that an attempt was made to obtain the formal written quotes.
(2) Purchases of commodities or contractual services for which the total amount of the purchase is less than $5,000.00 for each occurrence shall require three (3) informal quotes when practical and in the School Board's best interest from catalogs, brochures, telephone, or informal written documentation.
(3) Items with a unit value of $1000.00 or more, but do not total $5000.00 and over in cost, shall require at least two (2) informal quotes from catalogs, brochures, telephone, informal written documentation, or evidence that an attempt was made to obtain the informal quotes.
§ 91.07 PURCHASES BASED ON REQUISITIONS.
(A) Each purchase must be properly initiated by first entering a purchase requisition, which will then be reviewed and upon approval, result in a purchase order. For the purpose of our system processes, a request for a purchase order (requisition) is the input data entered into the financial system that must be routed through the approval process to produce an authorized, printed and signed purchase order document. The purchase shall not precede the requisition date, except in extreme emergencies when the Superintendent or designee may grant permission for such purchase. Each emergency purchase, under $50,000, shall be followed immediately with an emergency requisition. Each requisition or contract shall be properly financed, budgeted, and encumbered prior to the issuance of this order. The Superintendent or designee shall approve the purchase order. Purchase Orders of $50,000 and over shall be approved by the Board prior to issuance for purchase.
§ 91.08 EMERGENCY PURCHASE OF COMMODITIES OR CONTRACTUAL SERVICES COSTING $50,000 IN TOTAL AND OVER.
(A) The requirements for competitive solicitations may be waived for Emergency purchases of $50,000 and over, if determined in writing by the Superintendent that an immediate danger to the public health, safety, or welfare or other substantial loss to the school district requires emergency action. Such an emergency purchase shall be made by obtaining pricing information from at least two prospective vendors, which must be retained in the contract file, unless the Superintendent determines in writing that the time required to obtain pricing information will increase the immediate danger to the public health, safety, or welfare or other substantial loss to the school district.
(A) District purchasing practices and procedures shall be governed by State Board Rule 6A-1.012, F.A.C. (B) The "DeSoto County School District Procurement Procedures" is hereby adopted by the Board as a rule and is incorporated in this policy by reference. 130.13 PROCEDURE FOR RECEIVING BIDS. (transferred from section 130) (C) The Board establishes the following guidelines for receiving bids sealed proposals: (1) The Superintendent shall designate the time and place for receiving bids proposals; (2) All bids proposals will be received, opened, and tabulated in the presence of not less than one two administrators; one designee of the Superintendent and the architect; (2) When bids, other than the school plant, are opened one administrator and one designee of the Superintendent are required. (SBP FB, passed 12-12-1989; Am. 9-13-1994; Am. 3-23-1999)
When professional services are required to be purchased for a project the following criteria must be met.
(A) Facilities construction. The selection of an architect, professional engineer, landscape architect or land surveyor to perform professional services for a School Board project shall be pursuant to procedures in F.S. § 287.055, otherwise referred to as the
2-8-13 Revision
Consultants Competitive Negotiation Act and procedures established by the Superintendent. The Superintendent shall recommend projects or study architects, engineers or land surveyors to the School Board. The School Board shall make the final determination for selecting professional services.
(B) Remodeling/renovations. Services of an architect shall be used for development of plans for erection, enlargement or alteration of any educational facility. The selection process for the architect shall be pursuant to F.S. § 287.055.
§ 91.11 PREQUALIFICATION OF CONTRACTORS FOR DISTRICT CONSTRUCTION PROJECTS.
(A) The School District of DeSoto County shall pre-qualify all contractors who want to propose on competitive solicitations for construction projects issued by the school district.
(B) The procedures for this process shall be as outlined in State Requirements for Educational Facilities (SREF), Chapter 4.1(8).
(C) The Superintendent/designee shall receive and either approve or reject each application for prequalification within 60 days after receipt of the application.
(SBP DJCA, passed 12-8-1998; Am. 3-23-1999; Am. 2-13-2007) School code reference: General authority, see F.S. § 1013.46; S.R.E.F. Chapter 4.1(8)
§ 91.12 RESOLUTION OF BID PROTESTS.
(A) These procedures shall govern the resolution of protests on specifications contained with an invitation to bid or request for proposal in the matters of:
(1) Specifications; and
(2) Notice of intent to award.
(B) Any person who is affected adversely by the notice of project plans/specifications, intended project plans/specifications, or the notice of intent to award shall file with the Superintendent a written notice of protest within 72 hours after receipt of the notice.
(C) The formal written protest shall be submitted within ten days after filing the notice of protest. Failure to file a formal written protest shall constitute a waver of proceedings under F.S. Ch. 120. A protest is officially filed when it is received in the Superintendent's office. The formal written protest shall contain the following:
(1) Name, address, and file or identification number, if known, of the affected agency;
(2) Name and address of the affected party;
(3) A statement of the ultimate facts upon which the protest is based; and
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(4) Such other information as deemed relevant to the issue.
(D) A notice of protest which is timely filed shall halt the School Board's competitive solicitation or proposal request process until the subject of the protest is resolved by School Board action. Provided, however, the School Board may set forth in writing particular facts and circumstances which may require the continuance of the competitive solicitation or proposal request process or award without delay to avoid an immediate and serious danger to public health, safety, or welfare.
(E) The School Board, on its own initiative or upon the protestor's request, shall provide an opportunity to resolve the protest by mutual agreement between the protestor and the School Board's representative within 14 days of receipt of a formal written protest.
(1) An informal proceeding shall be conducted pursuant to F.S. § 120.57(2), when the subject of protests is not resolved by mutual agreement within 14 days of receipt of a formal written protest and there is no disputed issue of material fact.
(2) The School Board shall refer the matter to the Division of Administrative Hearings, Florida Department of Administration, for a formal hearing pursuant to F.S. §120.57(1), when the subject of protest is not resolved by mutual agreement within 14 days of receipt of the formal written protest and there is a disputed issue of material fact.
(A) No employee or official of the School Board shall use District contract prices or receive any other preferential treatment in the making of personal purchases.
(B) No employee or official of the School Board shall make purchases for personal use through a school or the district.
(C) No School Board employee shall apply for or receive services from commercial sources through a school or the district.
(D) School Board employees may participate in district surplus sales; provided, there is no preferential treatment.
§ 91.14 ARRANGEMENT OF HEARINGS, EXHIBITS, AND DEMONSTRATIONS BY VENDORS.
The Purchasing Department shall be responsible for the arrangement of hearings, exhibits, or demonstrations by vendors interested in presenting their products or services. Employees of the purchasing department shall not extend favoritism to any vendor or salesperson. No salesperson shall be permitted to visit schools or departments for the purpose of selling any product or service that is purchased with district school funds except with a letter of authorization from the Purchasing Department.
(A) When purchases of commodities or contractual services have been approved by the School Board on the basis of competitive solicitation proposals, payment may be authorized by the Superintendent upon delivery of the materials or completion of the service when such are approved by the appropriate administrator.
(B) Payment of properly approved invoices, accompanied by proper evidence that the product has been received in good order and in accordance with specifications, or that the service has been completed satisfactorily and in accordance with specifications, shall be paid on a schedule established by the Finance Division who shall take advantage of discounts when in the School Board’s best interest.
This is an interagency agreement between the School Districts of DeSoto, Hardee, Hendry, Highlands, Glades, and Okeechobee counties in the state of Florida. The purpose of this agreement is to provide science students the opportunity to advance from the local county level fair to the regional, state, and possibly international competition.
This agreement shall provide the organization and inter-county planning for the Heartland Regional Science and Engineering Fair. Each of the participating school districts will provide a representative who will meet with other representatives and finalize plans for the Regional Science Fair.
A Regional Director shall be established by vote from district representatives. The Regional Director will be responsible for writing purchase orders and organizing the Regional Science Fair. The location for this event will rotate among the participating districts.
Each of the participating school districts will contribute an equal amount of money for meeting the expenses. The money will be put in the financial account of the school system in which the Regional Science Fair Director is located.
If any funds are left over they will be carried forward into the established account for the next year. In future years the Superintendents of the participating school districts will determine the equal amount that each district will contribute. The amount for the 2012-2013school year is $3,000.00.
The Regional Science Fair may send up to twenty-four students (twelve high school students and twelve junior high or middle school students) to the State Science and Engineering Fair. The students’ transportation and lodging expense for the state fair will be provided by this agreement and will be in accordance with Florida Statutes.
The participating school districts give permission for their students to travel together to the State Science Fair and the International Science Fair, subject to the travel policy of each district.
If in the future this group decides to split into different regions, the remaining funds will be divided equally among the participating school districts.
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Approved Today
Initials_________ Page2
This agreement shall be effective as of the date of signing and shall continue in force until June 30, 2013, subject to review and annual renewal.
Done as to the DESOTO COUNTY SCHOOL BOARD this _________________ day
of _______________________ , 2013.
Witnesses: DESOTO COUNTY SCHOOL BOARD
By: Chairperson
By: Superintendent
PURCHASING AGENDA ITEM Approval of Award
School Board of DeSoto County, Florida
School Board Meeting of: 2/26/2013 Contract No: RFP 1213-3 Contract Title: District Network Equipment (E-Rate) Recommend approval of this agenda item under the specific category checked below. Agenda Item Categories:
Lowest Bid Request for Proposal Invitation To Negotiate Low Bid Meeting Specification Rejection/Cancellation*
Multiple Award Associated Bid * Change Order* Sole Source* Re-Award (partial/whole)* Revised Award*
Sale of Property Renewal of Contract Contract Extension* Term:_______ Contract/Bid Termination*
Exempt Services & Commodities per 6A-1.012(11) Direct Negotiation per 6A-1.012(12) Emergency Ratification*
Contract Period: 7/1/2013 – 6/30/2014 Contract Value: $401,599.85 (actual cost to District will be less the E-Rate contributions of 85%-95%) Contract Type: Firm, Fixed Firm, Fixed Firm, Fixed Dollar Amount Unit Prices Fees or Discounts Renewal Options: No. of terms Length of Length of None Remaining Each Term Each Term 3 1yr *Rationale/Reason ____
Reason for Submittal to Board Under Separate Cover: ____ Bidders Solicited: 557 Bids Received: 6 No Bids: Late Bids: 1 Rejected Bids: 4 _ N/A – Bids Not Required
Submitted By: Rene Barnard, FCCM For: District . Title: Purchasing Specialist Requested By: Keith Markey Buyer: Same . Title: Director of Information Technology
Recommended as follows: JDL Technologies (V # JDL TECH000) Provide and deliver Products & Labor as stated in proposal with firm pricing for the contract period. DIS-ADO-0-1-246-R01/10
Missing Required document as specified on page 13 of RFP solicitation:Reference Letters
Hayes e-Government Responsive Complete Responsive In compliance
PC Solutions & Integration Responsive Complete Non-ResponsiveAlternate product system not equivalent to specifications.
JDL Technologies Responsive Complete Responsive In compliance
Prevailing Networks Responsive Complete Non-ResponsiveAlternate product system not equivalent to specifications.
Presidio Networked Solutions Non-Responsive
Missing Required document as specified on page 13 of RFP solicitation:Reference Letters
CDW Government Non-ResponsiveLATE - Submission received @ 11:15am; Returned Unopened
PURCHASING AGENDA ITEM Approval of Award
School Board of DeSoto County, Florida
School Board Meeting of: 2/26/2013 Contract No: RFP 1112-1RN Contract Title: District Photography Services Recommend approval of this agenda item under the specific category checked below. Agenda Item Categories:
Lowest Bid Request for Proposal Invitation To Negotiate Low Bid Meeting Specification Rejection/Cancellation*
Multiple Award Associated Bid * Change Order* Sole Source* Re-Award (partial/whole)* Revised Award*
Sale of Property Renewal of Contract Contract Extension* Term:_______ Contract/Bid Termination*
Exempt Services & Commodities per 6A-1.012(11) Direct Negotiation per 6A-1.012(12) Emergency Ratification*
Contract Period: 04/31/2013 -04/30/2015 Contract Value: $50,000.00 (estimated) Contract Type: Firm, Fixed Firm, Fixed Firm, Fixed Dollar Amount Unit Prices Fees or Discounts Renewal Options: No. of terms Length of Length of None Remaining Each Term Each Term *Rationale/Reason ____
Reason for Submittal to Board Under Separate Cover: ____ Bidders Solicited: 55 Bids Received:2 No Bids: Late Bids: Rejected Bids: _ N/A – Bids Not Required
Submitted By: Rene Barnard, FCCM For: District Schools . Title: Purchasing Specialist Requested By: Laurie Albritton Buyer: Same . Title: Director of Business
Recommended as follows: Strawbridge Studios__(V #not assigned ) Provide and deliver photography services and photo packages as stated in proposal with firm pricing for the contract period. DIS-ADO-0-1-246-R01/10
lewisj
Approved Today
DeSoto County School DistrictStipend Approval or Release
[ X ] BOARD APPROVAL [ ] STIPEND RELEASE for PAYROLL
Description of Stipend: Stipend for K-2 teachers who attended Thinking Map training total of 3 days 2 hrs a day
THE SCHOOL BOARD OF DESOTO COUNTY REGULAR BOARD MEETING
February 26, 2013 OUT-OF-DISTRICT STUDENT REASSIGNMENTS
2012-2013 School Year DeSoto to Lee Charlotte to DeSoto DeSoto to Charlotte Lippel-Paulk, Samra Marie Hardee to DeSoto Ragan, Shaylee DeSoto to Sarasota
2013-2014 School Year DeSoto to Charlotte Ayers, Nicolas Gant, Jackson Gant, Spencer Roy, Michael Roy, Kasey Thomas, Michael