2021 Tournament Planner

2021

Tournament Planner

Welcome to Dakota Dunes Golf Links

Dear Event Planner,

Thank you for considering Dakota Dunes Golf Links as host for your

tournament. We are pleased to present you with the following information

package and look forward to the opportunity to host your event. Dakota Dunes

Golf Links is Saskatchewan's Top Ranked course. This award winning public

course is a must play for golfers of all skill levels and offers the best course

conditions found in the Prairie Provinces.

The attached tournament booking package is designed to enable you to plan a

successful event at one of Canada’s Top 50 golf courses. Our commitment is to

provide you and your guests with outstanding service in a friendly and relaxed

atmosphere. Together we will customize an event that fits your budget and

exceeds the expectations of your tournament guests.

After reviewing our package, please feel free to contact us to discuss the

availability of dates and any other questions you may have.

Sincerely,

DAKOTADUNES.CA 306.664.4653

Tournament Services

Our staff at Dakota Dunes Golf Links will provide you with first rate service that will ensure that

every detail associated with your event is handled in a timely and professional manner. Coordinated

“Tournament Services” include the following:

• Pre-Planning Consultation/Assistance

• Designated Registration Area

• Golf Cart Signage

• Personalised Scorecards for each player or team

• Proximity Markers for Closest to the Pin & Long Drive competitions

• Scorecard Collection & Scoring Assistance

“Standard Course Services” for tournament play include:

• Bag Drop Personnel/Service Staff

• Electric Golf Carts

• Beverage Cart Service

• On course Player Assistants/Marshals

• Practice Facilities – Driving Range, Short Game, Putting Greens

• Pro Shop/Golf Merchandise

• PGA of Sask Instruction (optional)



Booking Options

Tee Time:

Tee time groups, start their game of golf under the traditional consecutive tee time

format, running on 10 minute intervals and is ideal for those groups with 16-144 players.

Shotgun:

A shotgun start refers to a method in which every golfer begins at the same time but on

different holes. This is a great format for groups upwards of 144 players that require

exclusive access to the golf course because it allows every player to complete their game

at the same time. With a full field start times begin at 8:00 am or 1:00 pm.

Modified Shotgun:

A modified shotgun is a starting method that has the same benefits for those who are

looking for a shotgun start but do not have the required numbers to do so. Whenever

possible Dakota Dunes will offer modified shotguns to groups with 80 to 120 players.

All modified shotguns start at 1:00 unless otherwise approved by Dakota Dunes Golf

Links.

Note: To qualify as a “tournament” or “outing” under any one of these booking formats,

your group must consist of at least 16 players, and adhere to the conditions outlined in

this planner.


Tournament Services

o Date: Before you get too far into the planning process, finalize your date(s). The course availability and booking price

may vary by date.

o Players: Consider the minimum and maximum expected players and communicate this to the course to ensure that

you have the right starting time and format to be successful.

o Budget: Balance the course fees, meal cost, prizes, etc. with the fee that you will charge your players or teams. If your

event is a fundraiser, feel free to consult our tournament coordinator for ideas.

o Contract: The tournament contract defines your payment obligations and deadlines, and outlines important

information about your event.

o Starting Time: Make sure that the starting time you choose will accommodate play for all of your guests, and allow

them to finish in time for any meal or banquet plans following the round.

o Format: Format refers to your starting format (tee time or shotgun start) as well as the format for play such as

individual stroke play, team scramble, modified scramble, or another game that your guest will enjoy.

o Food & Beverage: Consider the many Food & Beverage options for your players. Selections are available before,

during, and after play. Our tournament coordinator can assist with ideas and catering planning.

o Hole Signage: Many tournaments/outings sell sponsorship signage for additional fundraising. Sign holders are

provided and service staff can locate signs around the course.

o Cart Signage: Cart signs on every golf cart will display the individual or team name of the players assigned to that

cart, as well as their starting time or hole assignment for shotgun starts. Some events use this as an additional

sponsorship opportunity by displaying a company name or logo on the cart signage.

o Volunteers: Consider the number of volunteers you will need for registration, specialty holes, hole-in-one spotters,

etc.

o Tee Gifts: Many tournaments/outings provide a gift for every player upon registration. This is a great way of

providing value up-front. Gifts range from small donated items (water, tees, golf balls) to more valuable items like

sunglasses, golf shoes, clothing, or commemorative prints.

o Specialty Holes: Specialty holes range from the standard “closest to the pin” or “long drive” holes, to the more

creative events like dice games and celebrity greetings. Specialty holes can add interest and provide additional

fundraising opportunities.

o Hole-in-One: Many larger tournaments/outings purchase hole-in-one insurance to award cash or a vehicle to anyone

that makes a hole-in-one. Minimum yardage and a volunteer spotter will be required by the insurance coverage.

o Scoring: The chosen format will determine how your players keep score. Our tournament coordinator will provide

personalised scorecards, and assist with the collection and tabulation of the results.

o Prizes: Remember to consider whether or not you will be awarding prizes for play. Many events have gone to a prize

draw format. Either way, plan for a means of distributing prizes if any.


Tee Time (up to 60 guests)

$75/Player plus GST-- Monday to Friday

$80/player plus GST-- Saturday, Sunday

Shotgun Start (up to 144 guests)

$85/Player plus GST-- Monday to Friday

$95/player plus GST— Saturday, Sunday

2021 Tournament Pricing

Preferred room rates at Dakota Dunes Hotel for your guests.

Call for Room Booking Code


Booking Regulations

Any Qualifying group or organization wishing to book a tournament must submit an application form stating the maximum

number of participants.

A $750.00 Non Refundable Deposit is required for all tournament applications.

All applicants must understand and comply with the following tournament and user regulations:

1. Dakota Dunes Golf Links must receive notification of the guaranteed number of tournament players at least seven (7)

days in advance of the confirmed tournament date. This number may not exceed the number stated on your

application.

2. The balance of the tournament fees must be paid in full to Dakota Dunes Golf Links at least seven (7) days in advance

of the tournament.

3. Any group not notifying Dakota Dunes Golf Links of tournament cancellation or reduced number of players seven (7)

days prior to their event will not be entitled to a green fee refund. Refunds may be issued in part or full should the

tournament be cancelled due to inclement weather on the day of the event.

4. Tournament Draws are required 48 hours in advance.

5. Signage should be in 2 x 2 format and will be set out on the course by Dakota Dunes provided they arrive at least one

day in advance. All signage is subject to approval of Dakota Dunes Golf Links.

6. Alcoholic beverages that are not purchased from Dakota Dunes are by law not permitted on its premises. No private

coolers/containers of any kind will be allowed on the course unless approved by Dakota Dunes. Any tournament or

individual who violates conduct rules regarding the consumption of alcohol will risk having their playing privileges

terminated without refund.

7. Each Player regardless of the event format must have their own set of golf clubs.

8. The Players Assistance staff has full authority at all times to enforce Course Rules, Etiquette and pace of play.

Unacceptably slow players will be asked to play the forward tees, or pick up and move forward without completing a

hole or several open holes to facilitate proper pace of play.

9. The tournament/event is financially responsible for any and all damages to Dakota Dunes Golf Links including the

course, facilities and golf carts.

10. Dakota Dunes is under no obligation to cater to groups or individuals who are late. Once the reserved time has

passed the pro shop has the obligation and full authority to cancel and fill the tee time(s) with standby players.

Thereafter players with reserved times will be given priority according to the booking sheet.

11. Dakota Dunes Golf Links assumes no responsibility for the loss of personal property or for the safety of golf course

users.

12. It is the responsibility of the tournament coordinator to ensure that all participants are aware of these rules and

regulations.

Banquet options


Coming Soon!


Tournament Application

Group or Organization Name________________________________________

Contact Person___________________________________________________

Address_____________________________________Postal Code___________

Phone Number__________________Fax Number_______________________

Email____________________________________________________

Preferred method of Correspondance: Email____ Phone_____ Fax_____ Mail______

Tournament Details:

Tournament Date_____________________________ Starting Time____________

Alternate Date_______________________________ Max # of Players___________

Tee Time

Shotgun(Minimum 60 players)

Meal Requirements: Yes______ No______

Preferred Meal Venue: Hotel_________ Clubhouse________

Tournament Application Deposit Attached ($750.00)

Payment Type: Cash_____ Mastercard_____Visa______Amex______Cheque______

Credit Card Number_______________________________Expiration______________

I have Read and agree to abide by the Tournament Booking Regulations as outlined on the attached, and agree to be

responsible to ensure all participants are aware of these rules and regulations.

I agree to pay the balance of fees for all confirmed players seven(7) days in advance of the confirmed. tournament date

Date of Application__________________ Signature_____________________________

2021 Tournament Planner

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