2021 Operating Budget - City of Monona

2021 Operating Budget Adopted November 16, 2020

MAYOR Mary K. O’Connor

CITY COUNCIL Kristie L. Goforth Molly E.B. Grupe Jennifer A. Kuhr Nancy W. Moore

Kathryn A. Thomas Douglas S. Wood

CITY ADMINISTRATOR Bryan D. Gadow

FINANCE DIRECTOR Marc C. Houtakker

AMOUNT PERCENT2020 2021 INC/(DEC) INC/(DEC)

BUDGET BUDGETGENERAL FUNDRevenuesLevy 3,085,477$ 3,280,594$ 195,117$ 6.32%

Other RevenuesTaxes (other than property taxes) 397,036 385,968 (11,068) -2.79%Intergovernmental revenues 1,307,960 1,338,367 30,407 2.32%Licenses and permits 194,200 224,077 29,877 15.38%Fines, forfeits and penalties 208,000 191,000 (17,000) -8.17%Public charges for services 56,200 63,894 7,694 13.69%Intergovernmental charges 81,000 83,000 2,000 2.47%Miscellaneous revenues 659,240 455,740 (203,500) -30.87%Other financing sources 361,348 328,897 (32,451) -8.98%Appropriated fund balance 413,311 250,000 (163,311) 100.00% Total Other Revenues 3,678,295 3,320,943 (357,352) -9.72%

ExpendituresLegislative 31,503 31,503 0 0.00%Judicial 85,423 85,705 282 0.33%Legal 156,500 156,500 - 0.00%Executive Office 188,459 178,740 (9,719) -5.16%Clerk's Office 98,293 98,869 576 0.59%Finance Office 110,691 110,936 245 0.22%General Government 894,159 718,715 (175,444) -19.62%General Buildings & Plant 180,326 179,746 (580) -0.32%Law Enforcement 2,553,378 2,581,638 28,260 1.11%Fire Protection 638,535 641,860 3,325 0.52%Inspections 87,850 87,776 (74) -0.08%Emergency Communications 475,808 467,597 (8,211) -1.73%Engineering 55,773 54,835 (938) -1.68%Public Works 796,029 796,066 37 0.00%Parks 320,779 322,017 1,238 0.39%Planning 90,266 89,034 (1,232) -1.37%

TOTAL $6,763,772 6,601,537 (162,235) -2.40%

Expenditure Restraint Estimates Actual Percentage Increase 1.95% Estimated Allowed Increase 2.50% Actual amount under/(over) the allowed increase 331,329$

Interim Rate with TID out 6.36427000 Must be 5 or greater

Working Capital Percentages 20% Reserve for Working Capital 1,320,307$ Estimated Fund Balance 12/31/20 1,666,884$ Designated to Capital Project fund -$ Difference (346,577)$ Estimated Reserve Percentage -2020 25.25%

2021 BUDGET SUMMARY

11/24/20203:17 PM


BUDGET BUDGETLIBRARYLevy 614,453$ 617,774$ 3,321$ 0.54%Revenues 249,245$ 233,585$ (15,660)$ -6.28%

TOTAL 863,698$ 851,359$ (12,339)$ -1.43%

Expenditures 863,698$ 851,359$ (12,339)$ -1.43%

COMMUNITY RECREATION SERVICESLevy 596,117$ 598,578$ 2,461$ 0.41%Other Revenues 809,204$ 620,504$ (188,700)$ -23.32%

TOTAL 1,405,321$ 1,219,082$ (186,239)$ -13.25%

Expenditures 1,405,321$ 1,219,082$ (186,239)$ -13.25%

AMBULANCELevy 208,876$ 208,358$ (518)$ -0.25%Other Revenues 468,800$ 468,100$ (700)$ -0.15%Applied Fund Balance -$ -$ -$ N/A

TOTAL 677,676$ 676,458$ (1,218)$ -0.18%

Expenditures 677,676$ 676,458$ (1,218)$ -0.18%

FMLALevy -$ -$ -$ Other Revenues -$ -$ -$ Applied Fund Balance 13,738$ 5,730$ (8,008)$ 100.00%

TOTAL 13,738$ 5,730$ (8,008)$ -58.29%

Expenditures 13,738$ 5,730$ (8,008)$ -58.29%

TOURISM FUNDLevy -$ -$ -$ Other Revenues 375,000$ 200,000$ (175,000)$ 100.00%Applied Fund Balance -$ -$ -$

TOTAL 375,000$ 200,000$ (175,000)$ -46.67%

Expenditures 292,228$ 170,000$ (122,228)$ -41.83%

RENEW MONONA FUNDLevy -$ -$ -$ Applied Fund Balance 250,000$ 250,000$ -$ 100.00%

TOTAL 250,000$ 250,000$ -$ 100.00%

Expenditures 250,000$ 250,000$ -$ 0.00%

DEBT SERVICELevy 3,075,736$ 3,249,647$ 173,911$ 5.65%Other Revenues 191,000$ 268,000$ 77,000$ 40.31%Applied Fund Balance -$ -$ -$

TOTAL 3,266,736$ 3,517,647$ 250,911$ 7.68%

Expenditures 3,266,736$ 3,517,647$ 250,911$ 7.68%

11/24/20203:17 PM


BUDGET BUDGETDEBT SERVICE - LIBRARY EXPANSIONLevy 100,000$ 50,000$ (50,000)$ -50.00%Other Revenues -$ -$ -$ N/A

TOTAL 100,000$ 50,000$ (50,000)$ -50.00%

Expenditures 100,000$ 50,000$ (50,000)$ -50.00%

SOLID WASTE DISPOSAL FUNDLevy 309,660$ 320,583$ 10,923$ 3.53%Other Revenues 53,500$ 56,000$ 2,500$ 4.67%

TOTAL 363,160$ 376,583$ 13,423$ 3.70%

Expenditures 363,160$ 376,583$ 13,423$ 3.70%

TRANSITLevy 77,173$ 75,629$ (1,544)$ -2.00%Other Revenues 179,485$ 170,532$ (8,953)$ -4.99%

TOTAL 256,658$ 246,161$ (10,497)$ -4.09%

Expenditures 256,658$ 246,161$ (10,497)$ -4.09%

Total Revenues (Without City Levy) 5,629,529$ 5,137,664$ (491,865)$ -8.74%Total Expenditures 13,697,021$ 13,964,558$ 267,537$ 1.95%

City Property Tax Levy 4,891,756$ 5,101,517$ 209,761$ 4.29%General Debt Service 3,075,736$ 3,249,647$ 173,911$ 5.65%Library Expansion Debt Service 100,000$ 50,000$ (50,000)$ -50.00% Total City Property Tax Levy 8,067,492$ 8,401,164 333,672$ 4.14%

Allowed Increase 209,761$

Total amount (under)/over Levy Limit (0)$

Tax Rate per $1,000 of Assessed Value 6.44$ 6.40$ (0.04)$ -0.58%Library Exp. Debt Service of Assessed 0.08$ 0.04$ (0.04)$ -52.02% Total Tax Rate per $1,000 of assessed 6.52$ 6.44$ (0.08)$ -1.21%

Equalized Tax Rate 6.32$ 6.32$ (0.00)$ -0.06%

11/24/20203:17 PM


BUDGET BUDGETOTHER FUNDS OF THE CITY

COMMUNITY DEVELOPMENT AUTHORITYRevenues 44,632$ 33,907$ (10,725)$ (0)$ Expenditures 44,632$ 33,907$ (10,725)$ (0)$

Capital ProjectsLevy -$ -$ -$ N/AApplied Fund Balance -$ -$ -$ N/AOther Revenues 3,704,667$ 2,692,362$ (1,012,305)$ -27.33%

TOTAL 3,704,667$ 2,692,362$ (1,012,305)$ -27.33%

Expenditures 3,704,667$ 2,692,362$ (1,012,305)$ -27.33%

TID #4 CapitalIncrement 912,506$ 578,477$ (334,029)$ N/ARevenues 535$ 535$ -$ 0.00%

TOTAL 913,041$ 579,012$ (334,029)$ -36.58%

Expenditures 539,334$ 709,015$ 169,681$ 31.46%

TID #5 CapitalIncrement 446,185$ 425,116$ (21,069)$ N/ARevenues 146,604$ 560,598$ 413,994$ 282.39%

TOTAL 592,789$ 985,714$ 392,925$ 66.28%

Expenditures 592,789$ 987,403$ 394,614$ 66.57%

TID #6 CapitalIncrement 636,478$ 602,257$ (34,221)$ N/ARevenues 2,408$ 38,400$ 35,992$ 1494.68%

TOTAL 638,886$ 640,657$ 1,771$ 0.28%

Expenditures 499,375$ 173,624$ (325,751)$ -65.23%

TID #7 CapitalIncrement 209,523$ 195,628$ (13,895)$ N/ARevenues 3,010$ 3,010$ -$ 0.00%

TOTAL 212,533$ 198,638$ (13,895)$ -6.54%

Expenditures 128,900$ 150$ (128,750)$ -99.88%

TID #8 CapitalIncrement 619,684$ 578,999$ (40,685)$ -6.57%Revenues 2,450$ 2,450$ -$ 0.00%

TOTAL 622,134$ 581,449$ (40,685)$ -6.54%

Expenditures 363,025$ 436,255$ 73,230$ 20.17%

11/24/20203:17 PM


BUDGET BUDGETParkland ProjectRevenues -$ -$ -$ N/AExpenditures -$ -$ -$ N/A

WATER UTILITYRevenues 1,844,000$ 1,894,500$ 50,500$ 2.74%Expenditures 1,587,833$ 1,566,661$ (21,172)$ -1.33%

SEWER UTILITYRevenues 1,623,040$ 1,678,918$ 55,878$ 3.44%Expenditures 1,497,870$ 1,568,053$ 70,183$ 4.69%

STORM WATER UTILITYRevenues 706,600$ 756,600$ 50,000$ 7.08%Expenditures 645,725$ 649,444$ 3,719$ 0.58%

CATVRevenues 176,631$ 181,739$ 5,108$ 2.89%Expenditures 138,188$ 142,700$ 4,512$ 3.26%

11/24/20203:17 PM

TIF INCREMENT CALCULATIONS2021 2020

Apportioned Equalized Value Interim Equalized Value Amount to Tax TaxLevy Less TID Value Rate With TID Value Be Levied Increment Increment $ INCREASE% INCREASE

DANE COUNTY 3,837,161.58$ 1,320,051,400 0.002906827 1,451,017,900$ 4,217,858.01$ 380,696.43$ 436,647.62$ (55,951.19)$ -12.81%

MONONA GROVE SCHOOL DISTRICT 16,457,273.00$ 1,319,322,723 0.012474031 1,450,289,223$ 18,090,952.73$ 1,633,679.73$ 1,863,681.28$ (230,001.55)$ -12.34%

MATC 1,140,651.53$ 1,320,051,400 0.000864096 1,451,017,900$ 1,253,818.76$ 113,167.23$ 131,929.71$ (18,762.48)$ -14.22%

CITY OF MONONA 8,401,163.93$ 1,320,051,400 0.006364270 1,451,017,900$ 9,234,669.69$ 833,505.76$ 911,007.38$ (77,501.62)$ -8.51%

TOTAL FOR TAX INCREMENT 29,836,250.04$ 1,320,051,400 0.022609224 1,451,017,900$ 32,797,299.19$ 2,961,049.15$ 3,343,265.99$ (382,216.84)$ -11.43%

STATE OF WISCONSIN -$

MADISON SCHOOL DISTRICT 8,108.96$

TOTAL FOR AMOUNT TO BE LEVIED 32,805,408.15$

2021 2020Increment Tax Tax

Equalized Value per District Value Increment IncrementTIF #4 25,585,900 578,477.00 912,506.16 TIF #5 18,802,800 425,116.46 446,185.44 TIF #6 26,637,700 602,257.36 631,056.68 TIF #7 8,652,600 195,628.45 209,523.39 TIF #8 25,609,000 578,999.27 619,683.81 TIF #9 25,678,500 580,570.61 172,602.48

130,966,500 2,961,049.15 2,991,557.96

11/24/2020

ASSESSED ASSESSED ASSESSEDAMOUNT REAL ESTATE PERSONAL TOTAL 2020 2019

GENERAL TAXES NEEDED TAX BASE PROPERTY TAX BASE MILL RATE MILL RATE % INCREASE $ INCREASE

STATE OF WISCONSIN -$ 1,410,483,500 23,209,100 1,433,692,600 0.000000 0.000000 0.000% $0.00

DANE COUNTY 4,217,858.01$ 1,410,483,500 23,209,100 1,433,692,600 2.941954 3.003173 -2.038% ($0.06)

CITY OF MONONA 9,234,669.69$ 1,410,483,500 23,209,100 1,433,692,600 6.441178 6.525687 -1.295% ($0.08)

MATC 1,253,818.76$ 1,410,483,500 23,209,100 1,433,692,600 0.874538 0.899101 -2.732% ($0.02)

MONONA GROVE SCHOOLS 18,090,952.73$ 1,409,783,500 23,190,300 1,432,973,800 12.624762 13.382816 -5.664% ($0.76)

MADISON SCHOOLS 8,108.96$ 700,000 18,800 718,800 11.281247 10.625327 6.173% $0.66

TOTAL NEEDED 32,805,408.15$

GROSS MILL RATE-MG 22.882432 23.810777 -3.8988% ($0.93)GROSS MILL RATE-MSD 21.538917 21.053288 2.3067% $0.49________________________________________ _____________ ___________ _____________ __________ _________ ___________ __________STATE CREDITS

STATE SCHOOL TAX CREDIT $2,897,100.93 1,410,483,500 23,209,100 1,433,692,600 -2.020727 -2.080857 -2.8897% $0.06

_________________________ ______________ _____________ ___________ _____________ __________ _________ ___________ __________

NET MILL RATE MG SCHOOL DISTRICT 20.861706 21.729920 -3.9955% ($0.87)MADISON SCHOOL DISTRICT 19.518190 18.972431 2.8766% $0.55

TAX RATE WORK SHEET--2020 TAX ROLL COLLECTED IN 2021CITY OF MONONA

11/24/2020

Year 2020 Year 2019

Average Assessed Home 361,800.00$ 340,600.00$

City of Monona's Mill Rate6.44$ Mill Rate For All Other Funds $ 6.40

Mill Rate For Library Expansion Debt Service $ 0.04 0.08$ Total Mill Rate for the City 6.44118$ 6.52$

Total CITY Tax Levy 2,330.42$ 2,221.71$

Total City Charges $ 2,330.42 2,220.71$

Increase from 2020 108.71$

CITY OF MONONA Tax Bill From ONLY the City

For Home Assessed at $361,800

General FundPercentage

2020 Change2020 Year End 2021 Increase

Budget Estimate Proposed (Decrease)Revenues Taxes (other than property taxes) 397,036 398,355 385,968 Intergovernmental revenues 1,307,960 1,289,851 1,338,367 Licenses and permits 194,200 427,640 224,077 Fines, forfeits and penalties 208,000 135,000 191,000 Public charges for services 56,200 35,030 63,894 Intergovernmental charges 81,000 - 83,000 Miscellaneous revenues 659,240 498,740 455,740 Other financing sources 361,348 326,694 328,897 Appropriated fund balance 413,311 - 250,000 Total Revenues 3,678,295 3,111,310 3,320,943 -9.72%

Expenditures General Government 1,321,192 1,463,025 1,296,716 Public Safety 3,755,571 3,686,638 3,778,871 Public Works 769,001 781,245 760,564 Culture, Recreation and Education 320,779 308,220 322,017 Conservation and Development 173,067 202,974 179,370 Other financing uses 424,162 424,162 264,000 Total Expenditures 6,763,772 6,866,265 6,601,537 -2.40%

Excess (deficiency) of revenues overexpenditures (3,085,477) (3,754,954) (3,280,594) Local Property Taxes 3,085,477 3,085,477 3,280,594 6.32% Net surplus (deficit) - (669,477) -

Fund Balance - Beginning of Year 2,586,361 2,586,361 1,916,884 Fund Balance - End of Year 2,586,361 1,916,884 1,666,884

-

Community SolidSpecial Revenue Funds Library Recreation CATV Ambulance Waste CDA Totals

Total Revenues 233,585 620,504 181,739 468,100 56,000 33,907 1,593,835 Total Expenditures 851,359 1,219,082 181,739 676,458 376,583 33,907 3,339,128 Excess (deficit) (617,774) (598,578) - (208,358) (320,583) - (1,745,293) Balance - Jan 1 122,450 - 55,911 244,338 (89,304) (13,389) 320,006 Balance - Dec 31 122,450 - 54,795 244,338 (89,304) (13,389) 318,890

Property Tax 617,774 598,578 - 208,358 320,583 - 1,745,293

Debt Service Funds General Library TotalsTotal Revenues 268,000 - 268,000 Total Expenditures 3,517,647 50,000 3,567,647 Excess (deficit) (3,249,647) (50,000) (3,299,647) Balance - Jan 1 27,894 (249,392) (221,498) Balance - Dec 31 27,894 (249,392) (221,498)

Property Tax 3,249,647 50,000 3,299,647

PUBLIC HEARING NOTICECITY OF MONONA EXECUTIVE BUDGET SUMMARY

NOTICE IS HEREBY GIVEN of a public hearing on the 2021 executive budget to be held before the City Council on Monday, November 16, 2020 at 7:00 p.m. in the Community Room at the Library, 1000 Nichols Road, Monona, WI, 53716. The City of Monona's detail executive budget summary is available for public inspection at

City Hall, 5211 Schluter Road from 8:00 a.m. - 5:00 p.m., Monday - Friday.

2021 EXECUTIVE BUDGET SUMMARY

11/24/20204:12 PM

Capital Projects Funds General TID #4 TID #5 TID #6 TID #7 TID #8 TID #9 TotalsTotal Revenues 2,985,421 580,537 987,403 640,657 198,638 581,449 5,974,106 11,948,212 Total Expenditures 2,692,362 709,015 987,403 173,624 150 436,255 4,998,809 9,997,618 Excess (deficit) 293,059 (128,478) - 467,033 198,488 145,194 975,297 1,950,594 Balance - Jan 1 50,000 150,627 173,865 885,657 (215,660) 470,349 1,359,358 2,874,196 Balance - Dec 31 343,059 22,149 173,865 1,352,690 (17,172) 615,543 2,490,135 4,980,270

Property Tax - - - - -

Water Sewer Mass StormwaterEnterprise Funds Utility Utility Transit Utility Totals

Total Revenues 1,894,500 1,678,918 170,532 $756,600 $4,500,550Total Expenditures 1,566,661 1,568,053 246,161 $649,444 $4,030,320Excess (deficit) 327,839 110,865 (75,629) $107,156 $142,392Retained Earnings- Jan 1 10,322,539 3,889,042 44,497 4,424,713 $18,680,791Retained Earnings - Dec 31 10,650,378 3,999,907 44,497 4,424,713 $19,119,495

Property Tax $0 $0 $75,629 $0 $75,629

2020 2021Budget Proposed Amount Percentage

Total Revenues without Tax Levy $5,629,529 5,137,664 (491,865) -8.74%Total Expenditures $13,697,021 13,538,828 ($158,193) -1.15%

The City's total property tax levies are summarized as follows:Actual Proposed Levy Levy2020 2021 Amount Percentage

General Fund 3,085,477$ 3,280,594$ 195,117$ 6.32%Library 614,453 617,774 3,321 0.54%Ambulance 208,876 208,358 (518) -0.25%Debt Service 3,075,736 3,249,647 173,911 5.65%Debt Service - Library Expansion 100,000 50,000 (50,000) -50.00%Mass Transit 77,173 75,629 (1,544) -2.00%Community Recreation 596,117 598,578 2,461 0.41%Solid Waste Desposal Fund 309,660 320,583 10,923 3.53%Capital Projects - - - N/A Total Levy 8,067,492$ 8,401,164$ 333,672$ 4.14%

Total without Library Debt levy 7,967,492$ 8,351,164$ 383,672$ 4.82%Tax Rate per $1,000 Assessed Rate $6.44 $6.40 ($0.04) -0.58%Equalized Rate $6.32 $6.32 ($0.00) -0.06%

Library Debt Assessed Rate $0.08 $0.04 ($0.04) -52.64%City Assessed Rate 6.44$ $6.40 ($0.05) -0.73%Total Assessed Rate $6.52 $6.44 ($0.08) -1.21%

The City's outstanding general obligation debt at December 31, 2020 is $50,840,000

NOTE: THE PROPOSED RATE FOR MUNICIPAL PURPOSES IS $6.43 PER $1,000OF ASSESSED VALUATION. FOR EXAMPLE, AN HOME ASSESSED AT $361,800 ($6.43X 361.8) WOULD PAY $2,325.00

Expenditure Restraint Estimates Actual Percentage Increase 1.95% Estimated Allowed Increase 2.50%

Working Capital Percentages 20% Reserve for Working Capital $1,320,307 Estimated Fund Balance 12/31/20 $1,666,884

Difference ($346,577)

Difference

Difference

BUDGET SUMMARY

11/24/20204:12 PM

2020 20212017 2018 2019 TO DATE YEAR END 2020 ADOPTED

ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGETTAXES

100-41-41110-000 GENERAL PROPERTY TAXES 2,579,371 $2,792,718 2,845,692 3,085,477 3,085,477 3,085,477 3,280,594 TAXES (OTHER THAN PROPERTY TAXES)

100-41-41210-000 PUBLIC ACCOMMODATION TAXES 271,323 - - - - - - 100-41-41210-100 PERSONAL PROPERTY TAX - - 35,885 21,816 21,816 21,816 7,748 100-41-41220-000 GENERAL SALES TAX DISCOUNT 111 109 133 51 120 120 120 100-41-41310-000 TAXES FROM CITY OWNED UTILITY 311,000 308,186 318,221 - 318,000 315,000 318,000 100-41-41320-000 TAXES FROM OTHER EXEMPT ENTITIES 54,847 55,447 58,493 55,384 58,369 60,000 60,000 100-41-41800-000 INTEREST & PENALTIES ON TAXES 331 123 11 - 50 100 100 --- 637,611 $363,865 412,743 77,251 398,355 397,036 $385,968--- INTERGOVERNMENTAL REVENUES 100-43-43410-000 SHARED REVENUES 131,725 131,487 131,778 - 131,811 131,811 131,540 100-43-43420-000 FIRE INSURANCE 47,320 47,493 52,507 - 52,550 50,000 52,000 100-43-43520-000 PUBLIC SAFETY AIDS 47,025 41,815 41,018 11,671 25,000 50,000 50,000 100-43-43530-000 TRANSPORTATION AIDS 755,283 753,603 678,243 326,860 654,608 654,608 678,945 100-43-43600-100 EXEMPT COMPUTER AID 397,664 403,510 413,275 - 425,882 421,541 425,882 --- 1,379,016 $1,377,907 1,316,821 338,531 1,289,851 1,307,960 1,338,367 --- LICENSES AND PERMITS100-44-44110-000 LIQUOR & MALT BEVERAGE LICENSES 24,869 22,160 22,844 19,440 23,500 24,000 24,000 100-44-44120-100 CIGARETTE LICENSES 1,300 1,100 1,300 1,300 1,300 1,300 1,300 100-44-44120-200 OPERATORS LICENSES 11,094 10,444 11,823 6,827 12,000 12,000 12,000 100-44-44120-600 OTHER BUSINESS & OCCUPATIONAL LIC 3,118 3,480 3,495 2,552 3,500 3,500 3,500 100-44-44200-100 BICYCLE LICENSES 45 57 81 15 45 50 50 100-44-44200-200 DOG & CAT LICENSES 4,323 4,501 4,794 305 4,500 4,500 4,500 100-44-44300-100 BUILDING PERMITS 40,913 117,195 94,035 64,323 140,000 51,000 70,000 100-44-44300-200 ELECTRICAL PERMITS 14,317 22,232 41,479 10,364 41,000 16,000 20,000 100-44-44300-300 PLUMBING PERMITS 9,791 57,291 13,900 7,044 38,000 11,000 14,000 100-44-44300-400 HVAC PERMITS 10,554 22,601 13,389 12,748 47,000 11,000 16,000 100-44-44400-000 ZONING PERMITS AND FEES 8,320 5,835 2,420 1,180 4,000 7,000 5,627 100-44-44500-000 UNDERGROUND STORAGE FEES - 1,511 1,018 - 795 750 1,000 100-44-44600-000 EXCAVATION PERMIT 7,323 27,650 145,526 87,598 110,000 50,000 50,000 100-44-44900-000 OTHER REGULATORY PERMITS & FEES 1,742 1,002 1,972 502 2,000 2,100 2,100 --- $137,708 $297,060 358,076 214,199 427,640 194,200 224,077 --- FINES, FORFEITS AND PENALTIES100-45-45110-000 COURT PENALTIES AND COSTS 192,036 176,351 173,541 86,121 125,000 193,000 176,000 100-45-45130-000 PARKING VIOLATIONS 14,770 15,154 14,273 4,169 10,000 15,000 15,000 --- $206,806 $191,505 187,814 90,290 135,000 208,000 191,000


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- PUBLIC CHARGES FOR SERVICE100-46-46100-100 GENERAL GOVERNMENT FEES 6,857 5,749 6,290 3,199 6,500 6,500 6,500 100-46-46210-000 LAW ENFORCEMENT FEES 1,044 1,186 1,501 515 1,000 1,000 1,000 100-46-46220-000 FIRE PROTECTION FEES 59 1,062 552 72 230 400 10,094 100-46-46430-000 WEIGHTS AND MEASURES 4,118 3,963 4,609 - 4,300 4,300 4,300 100-46-46720-100 PARK SHELTER RENTALS 23,021 20,898 20,285 2,900 2,000 23,000 21,000 100-46-46720-300 BOAT LAUNCH FEE COLLECTIONS 21,000 21,000 15,839 (50) 21,000 21,000 21,000 100-47-47320-000 SCHOOL LIAISON OFFICER 63,649 68,869 78,883 - - 81,000 83,000

--- $119,748 $122,727 127,959 6,636 35,030 137,200 146,894

---

--- MISCELLANEOUS REVENUES100-48-48110-000 INTEREST & DIVIDENDS INCOME 129,363 307,223 466,148 127,466 150,000 300,000 135,000 100-48-48300-100 SALES OF CITY PROPERTY 6,762 43,514 2,034 843 6,000 8,000 8,000 100-48-48400-000 INSURANCE RECOVERIES 37,700 63,062 61,069 30,700 33,000 43,000 43,000 100-48-48500-000 DONATION AND CONTRIBUTION 40,100 40,000 40,000 - 40,000 40,000 - 100-48-48900-000 MISCELLANEOUS REVENUES 6,333 3,201 4,114 449 4,000 2,500 4,000 100-48-48900-100 RENT/ LEASE PAYMENTS 253,483 262,887 263,081 198,659 265,740 265,740 265,740 --- 473,741 719,887 836,445 358,117 498,740 659,240 455,740

--- TRANSFERS FROM OTHER FUNDS100-49-49220-200 TRANSFER FROM LIBRARY 15,500 15,500 15,500 15,500 15,500 15,500 15,500 100-49-49220-205 TRANSFER FROM AMBULANCE 2,000 2,000 2,000 - 20,000 2,000 2,000 100-49-49220-209 TRANSFER FROM TOURISM - 224,928 210,426 - 150,000 202,654 170,000 100-49-49220-300 TRANSFER FROM CATV 2,975 2,976 3,178 - 2,975 2,975 3,178 100-49-49260-100 TRANSFER FROM WATER UTILITY 87,100 87,100 87,100 - 86,999 86,999 86,999 100-49-49260-200 TRANSFER FROM SEWER UTILITY 43,220 43,220 43,220 - 43,220 43,220 43,220 100-49-49260-400 TRANSFER FROM STORMWATER 8,000 8,000 8,000 - 8,000 8,000 8,000 100-49-49300-000 FUND BALANCE APPLIED - - - - - 413,311 250,000 --- 158,795 $383,724 369,424 15,500 326,694 774,659 578,897

REVENUES ACCOUNT JUSTIFICATIONS

TAXES

ACCOUNT AMOUNT DESCRIPTION 100-41-41110-000 GENERAL PROPERTY TAX

$ 3,280,594 Amount levied for General Fund purposes

100-41-41210-000 PUBLIC ACCOMMODATION TAX

$ -0- These revenues are collected quarterly from motel/hotel establishments based upon 8% of gross sales.

100-41-41210-100 PERSONAL PROPERTY TAX

$ 7,748 New state revenue source; began in 2019.

100-41-41220-000 GENERAL SALES TAX DISCOUNT

$ 120 The City is allowed to retain 2% of the sales tax collected on all items sold by the City subject to sales tax, if timely payment is made.

100-41-41310-000 TAXES FROM CITY OWNED UTILITY

$ 318,000 These are taxes paid by the Water Utility to the City and are based upon the Utility's value and the mil rate.

100-41-41320-000 TAXES FROM EXEMPT ENTITIES

$ 60,000 P.I.L.O.T. payments by Monona Meadows, Dane County Housing Authority, Goodwill, and Monona Hills. Based on COLA increase.

100-41-41800-000 INTEREST AND PENALTIES ON TAXES

$ 100 These revenues are generated by interest added to delinquent personal property taxes collected.

INTERGOVERNMENTAL REVENUES

ACCOUNT AMOUNT DESCRIPTION 100-43-43410-000 SHARED REVENUES

$ 131,540 Based estimate received from Department of Revenue

100-43-43420-000 FIRE INSURANCE

$ 52,000 Each year the City receives a rebate from the State based upon the premiums collected in the community. This amount is based upon community evaluation of fire prevention programs and may vary depending upon actual fire losses. The amount guaranteed is $10,747. This must be designated to Fire Department's fire prevention program.

100-43-43520-000 PUBLIC SAFETY AIDS

$ 50,000 Police grants

100-43-43530-000 DOT TRANSPORTATION AIDS

$ 678,945 Transportation aid for streets

ACCOUNT AMOUNT DESCRIPTION 100-43-43600-000 EXPENDITURE RESTRAINT

$ -0-

100-43-43600-100 EXEMPT COMPUTER AID

$ 425,882 1997 WI Act 237 exempted business computers from being subject to property taxes beginning with 1999 tax levy collected in 2000. This amount is state aid payment to offset the loss of this taxable property.

LICENSES AND PERMITS

ACCOUNT AMOUNT DESCRIPTION 100-44-44110-000 LIQUOR/MALT BEVERAGES

$ 24,000 17 Class B beer and liquor 11 Class A beer 9 Class A liquor 5 Class B beer 3 Class C wine

100-44-44120-100 CIGARETTE LICENSES

$ 1,300 Based on 14 licenses

100-44-44120-200 OPERATORS’ LICENSES

$ 12,000 Based on historic average of licenses issued. Last fee increase was 2008.

100-44-44120-600 OTHER BUSINESS AND OCCUPATIONAL

$ 3,500 Secondhand dealers, massage establishments, Christmas trees, etc.; based on historic average

100-44-44200-100 BICYLCE LICENSES

$ 50 Bike licenses

100-44-44200-200 DOG/CAT LICENSES

$ 4,500 City share of dog and cat licenses

100-44-44300-100 BUILDING PERMITS

$ 70,000 Based on next year’s proposed/estimated construction

100-44-44300-200 ELECTRICAL PERMITS


100-44-44300-300 PLUMBING PERMITS


100-44-44300-400 HVAC PERMITS


100-44-44400-000 ZONING PERMITS AND FEES

$ 5,627 Based on current year actual

ACCOUNT AMOUNT DESCRIPTION 100-44-44500-000 UNDERGROUND TANK FEES

$ 1,000 Underground tank inspection performed by Monona Fire Department; anticipated State and local fees to be received; based on historical averages

100-44-44600-000 EXCAVATION PERMIT

$ 50,000 Based on historical average

100-44-44700-000 DRIVEWAY PERMIT

$ -0-

100-44-44900-000 OTHER REGULATORY PERMITS & FEES

$ 2,100 Sign permits and other permits

FINES, FORFEITS AND PENALTIES

ACCOUNT AMOUNT DESCRIPTION 100-45-45110-000 COURT PENALTIES/COSTS

176,000 Based on collections in 2017 and 2018

100-45-45130-000 PARKING VIOLATIONS

$ 15,000 Based on four-year historic average

PUBLIC CHARGES FOR SERVICE

ACCOUNT AMOUNT DESCRIPTION 100-46-46100-100 GENERAL GOVERNMENT FEES

$ 6,500 This account includes revenues derived primarily from estate inquiry fees, copies and sales of plans, maps, etc. Based on historic average.

100-46-46210-000 LAW ENFORCEMENT FEES

$ 1,000 This revenue is generated from copies made of accident reports.

100-46-46220-000 FIRE PROTECTION FEES

$ 10,094 These revenues are derived from charge-backs to State Beltline fire calls.

100-46-46430-000 WEIGHTS AND MEASURES

$ 4,300 Weights and measures inspection fees

100-46-46720-100 PARK SHELTER RENTALS

$ 21,000 Shelter rental fees for all City parks

100-46-46722.102 BOAT LAUNCH FEE COLLECTIONS

$ 21,000 Launch fee collections from Lottes Park, Winnequah Trail and Tonyawatha Trail launch sites

100-47-47320-000 SCHOOL LIAISON OFFICER

$ 83,000 Amount reimbursed by MG School District

MISCELLANEOUS REVENUES

ACCOUNT AMOUNT DESCRIPTION 100-48-48110-000 INTEREST AND DIVIDEND INCOME

$ 135,000 These revenues are derived from short term investments. Based on 2015 actual and 2016 estimate.

100-48-48130-000 INT – DELINQ. WATER/SEWER

$ -0- This is a 10% charge for placing delinquent water and sewer accounts on the tax roll. Moved to Utility Fund.

100-48-48300-100 SALE OF CITY PROPERTY

$ 8,000 This account records proceeds from sales of vehicles and other City property.

100-48-48300-200 SALES OF SALVAGE/WASTE PRODUCTS

$ -0-

100-48-48400-000 INSURANCE RECOVERIES

$ 43,000

100-48-48500-000 DONATION & CONTRIBUTION

$ -0- Per agreement

100-48-48900-000 MISCELLANEOUS REVENUES

$ 4,000 Miscellaneous revenues

100-48-48900-100 RENT/LEASE PAYMENTS

$ 265,740 Lease payments received from U.S. Cellular, Verizon (PrimeCo), Cingular, and Tellurian.

TRANSFERS FROM OTHER FUNDS

ACCOUNT AMOUNT DESCRIPTION 100-49-49220-100 TRANSFER FROM CDA

$ -0-

100-49-49220-200 TRANSFER FROM LIBRARY

$ 15,500 Data processing and insurance fees for Library.

100-49-49220-205 TRANSFER FROM AMBULANCE

$ 2,000 Data processing and billing fees for ambulance

100-49-49220-209 TRANSFER FROM TOURISM

$ 170,000

100-49-49220-300 TRANSFER FROM CATV

$ 3,178 Data processing, insurance, and room space

100-49-49220-500 TRANSFER FROM COMMUNITY CENTER

$ -0-

100-49-49240-100 TRANSFER FROM T.I.F.

$ -0-

ACCOUNT AMOUNT DESCRIPTION 100-49-49260-100 TRANSFER FROM WATER UTILITY

$ 86,999 From Water Utility for office rental and data processing

100-49-49260-200 TRANSFER FROM SEWER UTILITY

$ 43,220 From Sewer Utility for office rental and data processing

100-49-49260-300 TRANSFER FROM TRANSIT

$ -0- From Transit for office rental and data processing

100-49-49260-400 TRANSFER FROM STORMWATER

$ 8,000 From Stormwater for office rental and data processing

100-49-49300-000 FUND BALANCE APPLIED

$ 250,000


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET------ LEGISLATIVE100-51-51100-110 LEGISLATIVE SALARIES 33,900 28,569 28,800 18,300 28,800 28,800 28,800 100-51-51100-130 FICA 2,593 2,234 2,203 1,400 2,203 2,203 2,203 100-51-51100-134 PROFESSIONAL DEVELOPMENT 300 538 460 45 45 500 500 --- $36,793 $31,341 31,463 19,745 31,048 31,503 31,503 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 31,003 31,003 0%--- NON-PERSONNEL 500 500 0%--- TOTAL 31,503 31,503 0%

--- JUDICIAL100-51-51200-110 JUDICIAL SALARIES 51,647 52,394 53,681 27,341 54,887 54,887 55,134 100-51-51200-130 FICA 3,805 3,863 3,957 2,015 4,199 4,199 4,218 100-51-51200-131 WI RETIREMENT 2,900 2,907 2,913 1,535 3,705 3,705 3,722 100-51-51200-132 LIFE & DISABILITY INSURANCE 12 12 13 6 12 56 15 100-51-51200-133 HEALTH INSURANCE 17,416 18,644 19,241 9,861 19,776 19,776 20,349 100-51-51200-134 PROFESSIONAL DEVELOPMENT 1,670 1,538 1,186 - 1,200 1,200 1,200 100-51-51200-240 OUTSIDE SERVICES - - 162 - 600 1,200 668 100-51-51200-310 OFFICE SUPPLIES 866 362 641 325 650 400 400 --- $78,316 $79,720 81,794 41,083 85,029 85,423 85,705 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 82,623 83,437 1%--- NON-PERSONNEL 2,800 2,268 -19%--- TOTAL 85,423 85,705 0%------ LEGAL100-51-51200-210 LEGAL RETAINER (COURT) 50,843 36,989 63,367 14,902 45,000 48,500 48,500 100-51-51300-210 LEGAL RETAINER (CITY) 90,430 97,674 80,269 23,157 131,552 100,000 100,000 100-51-51300-214 LEGAL NON-RETAINER 9,869 10,737 1,672 - 5,000 8,000 8,000 --- $151,142 $145,400 145,308 38,059 181,552 156,500 156,500 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 156,500 156,500 0%--- TOTAL 156,500 156,500 0%

DEPARTMENT Municipal Court/Legislative/Legal PROGRAM BUDGET ACCOUNT 5120 MISSION OF DEPARTMENT: To provide adjudication of municipal citations in a prompt, fair, knowledgeable and respectful manner. The court will recognize the interest of the citizens of Monona in enforcement of local laws and also recognize the interest of defendants in receiving fair treatment and due process of law. The court shall remain independent and objective, but recognize its role in the community and promote understanding of the court and the role of the judicial function. CHALLENGES AND OPPORTUNITIES AHEAD: To continue to remain knowledgeable about changes in laws affecting the court system, to continue improving efficiencies to handle an increasing volume of cases and increases in the complexity of cases, to continue to improve the effectiveness of sentencing options (particularly as it relates to juvenile and truancy cases). LONG-TERM GOALS FOR THE DEPARTMENT: 1. To continue to improve communication with constituencies of the court, including defendants, police officers,

school officials, social service agencies, businesses, the prosecutorial staff and victims of offenses. 2. To benchmark court services against other courts and determine best practice alternatives. 3. To provide training opportunities for all court staff. SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: None

LEGISLATIVE/JUDICIAL/LEGAL

ACCOUNT JUSTIFICATIONS LEGISLATIVE

ACCOUNT AMOUNT DESCRIPTION 100-51-51100-110 LEGISLATIVE SALARIES

$ 28,800 6 alders at $4,800 annual salary

100-51-51100-130 FICA

$ 2,203 Based on 7.65% Social Security

100-51-51100-134 PROFESSONAL DEVELOPMENT

$ 500 Expenses for attendance by Alders at conferences and seminars

JUDICIAL

ACCOUNT AMOUNT DESCRIPTION 100-51-51200-110 JUDICIAL SALARIES

$ 55,134 Municipal Judge - $9,007; 100% of Court Clerk

100-51-51200-130 FICA

$ 4,218 Based on 7.65% Social Security

100-51-51200-131 WISCONSIN RETIREMENT

$ 3,722 100% of Court Clerk’s Wisconsin Retirement at 6.75%

100-51-51200-132 LIFE & DISABILITY INSURANCE

$ 15 100% of Court Clerk’s life and disability insurance

100-51-51200-133 HEALTH INSURANCE

$ 20,349 100% of Court Clerk’s health insurance

100-51-51200-134 PROFESSIONAL DEVELOPMENT

$ 1,200 Professional development for Judge's required courses.

100-51-51200-240 OUTSIDE SERVICES

$ 668 This account is used to cover the cost of hiring interpreters and for software support for TiPSSSDC Interface.

100-51-51200-310 OFFICE SUPPLIES

$ 400 Supplies and forms for municipal court.

100-51-51200-312 POSTAGE

$ -0-

100-51-51200-320 PUBLICATIONS

$ -0-

LEGAL

ACCOUNT AMOUNT DESCRIPTION 100-51-51200-210 LEGAL RETAINER (Court)

$ 48,500 The portion of legal retainer for judicial cases

100-51-51300-210 LEGAL RETAINER (City)

$ 100,000 City Attorney contract for 2021

100-51-51300-214 LEGAL NON-RETAINER

$ 8,000 Projected non-retainer fee; most of this cost anticipated for personnel and union issues.


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET------ EXECUTIVE OFFICE100-51-51410-110 EXECUTIVE SALARIES 80,384 70,773 91,871 43,418 96,731 96,731 97,698 100-51-51410-119 ADMINISTRATOR INTERN - 3,026 - 5,962 16,400 16,400 16,400 100-51-51410-130 FICA 6,028 6,131 7,152 3,565 7,400 8,655 8,729 100-51-51410-131 WISCONSIN RETIREMENT 5,307 4,219 5,507 2,931 6,336 6,529 6,595 100-51-51410-132 LIFE & DISABILITY INSURANCE 28 20 16 9 25 156 25 100-51-51410-133 HEALTH INSURANCE 16,835 15,870 21,030 10,361 20,305 20,305 20,894 100-51-51410-134 PROFESSIONAL DEVELOPMENT 3,593 3,014 1,519 2,749 3,000 3,000 2,500 100-51-51410-311 NEWSLETTER EXPENSES 13,574 8,872 22,855 8,347 13,500 13,500 12,000 100-51-51410-322 LEAGUE OF WI MUNICIPALITIES 3,415 3,589 3,838 4,131 4,131 3,838 4,356 100-51-51410-323 DANE COUNTY CITIES AND VILLAGES 2,995 2,995 3,439 2,995 2,995 2,995 3,500 100-51-51410-324 COVID 19 - - - 7,172 30,000 - - 100-51-51410-360 VEHICLE MAINT & REPAIR - - - 40 250 500 250 100-51-51410-370 FUELS & ADDITIVES 176 438 177 42 250 500 294 100-51-51410-390 EXECUTIVE OFFICE OTHER 16,357 4,137 5,851 2,004 4,007 4,350 1,000 100-51-51410-393 SUBTAINABILITY INITATIVIES 7,479 11,462 9,991 834 6,000 6,000 2,500 100-51-51410-394 MARKETING FUND 10,000 - 345 - 3,000 3,000 - 100-51-51410-395 CODIFICATION 6,400 2,449 5,436 - 1,794 2,000 2,000 100-51-51410-396 COMMUNICATION CONSULTANT - 11,205 968 - - - - 100-51-51410-398 OUTSIDE STUDIES - - - - 90,000 - - --- 172,571 148,202 179,994 94,559 306,124 188,459 178,740 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 148,776 150,340 1%--- NON-PERSONNEL 39,683 28,400 -28%--- TOTAL 188,459 178,740 -5%

DEPARTMENT Executive Office PROGRAM BUDGET Administrative Services ACCOUNT 5141 MISSION OF DEPARTMENT: The mission of the department is to provide management and supervision of the City organization. The City Administrator is directly responsible to the Mayor, subject to the control and management of the City Council as a body and not as individuals. The City Administrator provides overall direction to department managers in accordance with policies established by the Common Council and ensures that City operations are conducted in an economic, efficient and effective manner. This office also develops recommendations to the Common Council for changes in programs, operations and policies to increase the effectiveness and efficiency of City government. In addition, the City Administrator, in cooperation with the Mayor, prepares performance reviews and administers the annual operating budget and five-year capital improvement plan for the City. CHALLENGES AND OPPORTUNITIES AHEAD: Provide leadership to the professional management team, assist Mayor and Council with policy oversight in the efficient management of City government, continue to work with elected officials in providing City services at an acceptable and economical level, facilitate economic development goals and effectively communicate with the public. LONG-TERM AND SHORT-TERM GOALS FOR THE DEPARTMENT: 1. Maintain a cooperative and effective working relationship with the Common Council and City Committees. 2. Research, develop, and maintain a competitive salary compensation plan and effectively administer

outstanding performance by professional city management. 3. Lead economic development initiatives at the direction of the CDA, Mayor, and Council. 4. Work with the management team in accomplishing approved goals and objectives of the Strategic Plan. 5. Develop strategies to efficiently and effectively cope with budget challenges, including pursue to grants and

other creative financial solutions. 6. Pursue budget transparency through participation in the Government Finance Officers Association (GFOA)

Distinguished Budget Presentation Award program and the Association of Government Accountants (AGA) Citizen-Centric Reporting program.

7. Long-term plan for financing infrastructure and City facility improvements. SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: 1. Planning/Sustainability Intern – Continued support the combination of the Planning/Sustainability Intern

position, which was combined from Planning and Sustainability programs in 2020. This allows a greater number of intern hours to be focused on projects of joint interest between the Planning and Sustainability fields. Funding comes from the combination of the existing budget allocations for those two positions.

2. Sustainability – The Sustainability Committee is requesting funds for new sustainability initiatives that include a community solar education program, among other initiatives.

EXECUTIVE OFFICE

ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-51-51410-110 EXECUTIVE SALARIES

$ 97,698 This account includes the prorated share of the Mayor, Administrator, City Clerk and Admin. Services Director.

100-51-51410-119 ADMINISTRATOR INTERN

$ 16,400 Sustainable Planning Intern

100-51-51410-130 FICA

$ 8,729 Social Security at 7.65%.


$ 6,595 Wisconsin Retirement at 6.75%.


$ 25 City share of these policies for Administrator and City Clerk only.


$ 20,894 Includes health and dental insurance premium for Administrator, City Clerk, and Admin. Services Director.


$2,500 • Administrator, Mayor, and Admin. Services Director – WCMA conference* (1) ($700); LWM conference (1) ($500); Misc. training / conference ($500)

• Professional dues (ICMA and WCMA) ($1,000); MESBA ($275)

100-51-51410- NEWSLETTER EXPENSES

$ 12,000 Expense for two publications of City newsletter.

100-51-51410-322 LEAGUE OF WIS. MUNICIPALITIES

$ 4,356 Dues

100-51-51410-323 DANE COUNTY CITIES/VILLAGES

$ 3,500 Dues

100-51-51410-360 VEHICLE MAINTENANCE & REPAIR

$ 250 City vehicle used by City Administrator and other administration staff

100-51-51410-370 FUELS & ADDITIVES

$ 294 City vehicle used by City Administrator and other administration staff

ACCOUNT AMOUNT DESCRIPTION 100-51-51410-390 EXECUTIVE OFFICE OTHER

$ 2,500 City volunteer recognition reception/awards ($1,600); MESBA Expo ($750); Memorial Day parade ($500); GOFA Distinguished Budget Award submittal; and miscellaneous general expenses ($1,500)

100-51-51410-393 SUSTAINABILITY INITIATIVES

$ 2,500 • $500 – Outreach and marketing • $500 – Project manager and intern

professional development • $1,000 – Campaign and public education

funds • $500 – Earth Day event funds

100-51-51410-394 MARKETING FUND

$ -0-

100-51-51410-395 CODIFICATION

$ 2,000 Codification of City Code of Ordinances Annual eCode360 maintenance: $995 Updates @$18/page: $1,000

100-51-51410-396 COMMUNICATION CONSULTANT

$ -0-


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET---

--- FINANCE DEPARTMENT100-51-51421-110 FINANCE DEPARTMENT SALARIES 60,482 65,046 62,531 32,040 65,097 65,097 65,748 100-51-51421-130 FICA 4,486 4,768 4,576 2,393 4,980 4,980 5,030 100-51-51421-131 WISCONSIN RETIREMENT 4,113 4,358 4,096 2,163 4,264 4,394 4,438 100-51-51421-132 LIFE & DISABILITY INSURANCE 28 29 38 22 50 112 50 100-51-51421-133 HEALTH INSURANCE 10,653 12,187 12,214 6,261 13,108 13,108 13,429 100-51-51421-134 PROFESSIONAL DEVELOPMENT 331 529 375 417 700 1,000 500 100-51-51421-212 ANNUAL AUDIT & ACCOUNTING SERVICES 13,250 18,000 18,000 7,350 16,000 16,000 16,000 100-51-51421-240 SERVICE CONTRACTS 3,887 5,167 7,229 4,313 7,000 4,500 4,741 100-51-51421-350 EQUIPMENT MAINT & REPAIR - (41) 55 - - - - 100-51-51421-390 OTHER SUPPLIES & EXPENSE 1,664 1,531 1,966 200 1,000 1,500 1,000 --- 98,893 111,576 111,080 55,158 112,199 110,691 110,936 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 87,691 88,695 1%--- NON-PERSONNEL 23,000 22,241 -3%--- TOTAL 110,691 110,936 0%---

DEPARTMENT Finance Director PROGRAM BUDGET ACCOUNT 51421 MISSION OF DEPARTMENT: The finance department is responsible for the accounting and financial reporting of all City operations and is entrusted with collecting, depositing, and investing all City funds. The department encompasses the administration regarding specific duties for the Finance Director, utility, ambulance billings, and mass transit services.

CHALLENGES AND OPPORTUNITIES AHEAD: The department has the opportunity to enhance the financial health of the City and provide stewardship of the City resources through financial information, advice and support to the public, employees, City agencies and policymakers.

FINANCE DEPARTMENT ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-51-51421-110 FINANCE DEPARTMENT SALARIES

$ 65,748 Finance Department salaries.

100-51-51421-120 OVERTIME

$ -0-

100-51-51421-130 FICA

$ 5,030 This account includes Social Security at 7.65%.


$ 4,438 Wisconsin Retirement at 6.75%


$ 50 Employer share of contribution


$ 13,429 Health insurance


$ 500 This account includes professional development costs for all positions.

100-51-51421-212 ANNUAL AUDIT

$ 16,000 Per contract

100-51-51421-240 SERVICE CONTRACTS

$ 4,741 Includes service contracts for copier, telephone, annual support for laser fiche electronic filing system, postage machine, and fax machine.

100-51-51421-350 EQUIPMENT MAINTENANCE & REPAIR

$ -0- This is a service account to provide for equipment maintenance in City Hall, which includes cash register and other machines not covered by service contracts.

100-51-51421-390 OTHER SUPPLIES AND EXPENSES

$ 1,000 This account provides funding for tax envelops, tax inserts and tax bills.


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- CLERK'S OFFICE100-51-51420-110 CLERK'S OFFICE SALARIES 46,023 46,399 47,443 27,191 50,318 50,318 50,821 100-51-51420-130 FICA 3,234 3,259 3,524 2,025 3,849 3,849 3,888 100-51-51420-131 WISCONSIN RETIREMENT 3,141 3,109 3,108 1,835 3,296 3,396 3,430 100-51-51420-132 LIFE & DISABILITY INSURANCE 33 38 40 20 40 70 40 100-51-51420-133 HEALTH INSURANCE 14,458 15,422 15,857 8,098 16,196 16,335 16,700 100-51-51420-134 PROFESSIONAL DEVELOPMENT 1,114 1,972 1,891 736 1,500 1,500 1,500 100-51-51420-310 OFFICE SUPPLIES 4,235 3,360 3,806 2,037 4,400 5,000 4,665 100-51-51420-312 POSTAGE 14,071 8,250 13,589 10,034 13,000 13,000 13,000 100-51-51420-320 PUBLICATIONS 225 312 465 43 325 325 325 100-51-51420-321 PUBLIC NOTICES 6,012 3,963 5,854 2,606 6,000 4,500 4,500 --- $92,545 $86,084 95,578 54,625 98,924 98,293 98,869 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 73,968 74,879 1%--- NON-PERSONNEL 24,325 23,990 -1%--- TOTAL 98,293 98,869 1%---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- ELECTIONS100-51-51440-111 ELECTION SALARIES 5,144 13,698 2,992 6,332 12,000 18,000 13,000 100-51-51440-240 SERVICE CONTRACTS 500 798 825 825 925 1,000 1,000 100-51-51440-321 PUBLIC NOTICES 545 661 407 746 900 700 700 100-51-51440-340 ELECTION SUPPLIES 2,143 4,324 2,281 5,670 10,000 4,000 4,000 --- $8,332 $19,481 6,505 13,573 23,825 23,700 18,700 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 18,000 13,000 -28%--- NON-PERSONNEL 5,700 5,700 0%--- TOTAL 23,700 18,700 -21%---

DEPARTMENT City Clerk PROGRAM BUDGET ACCOUNT 5142 MISSION OF DEPARTMENT: The mission of the Clerk’s Office is to provide professional, efficient, and courteous service to the residents, staff, and elected officials of Monona. The City Clerk serves as the custodian of all City records, serves as clerk of the Board of Review, administers elections and local licensing procedures, processes accounts payables and receivables, and provides assistance to the City Assessor and ambulance billing service.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Prepare to administer two elections, assisted by the Deputy Clerk.

2. Deputy Clerk Houser will soon apply for her Wisconsin Certified Municipal Clerk designation.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to pursue training for the Deputy Clerk.

2. Continue to utilize the City’s radio station for informational PSAs.

SIGNIFICANT PROGRAM CHANGES: 1. State law changed so an Ordinance was passed to allow the Clerk to issue Operator licenses.

GOAL ACHIEVEMENTS IN 2020: 2020 Goal Method for Measuring Success

Administer four elections, including the Presidential Election.

Four elections conducted according to State election laws.

Continue certification training for Deputy Clerk.

Deputy Clerk has completed the third and final year of the UW Green Bay Municipal Clerk certification program. She will attend the Treasurer’s Completion year in 2021 to gain knowledge of those processes which intersect with her position.

GOALS NOT ACHIEVED: All goals were completed.

CLERK'S OFFICE ACCOUNT JUSTIFICATIONS

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 100-51-51420-110 CLERK'S OFFICE SALARIES

$ 50,821 Clerk's office salaries

100-51-51420-130 FICA

$ 3,888 Social Security at 7.65%




$ 40 Employer share of contribution


$ 16,700

Health Insurance


$ 1,500 Annual Conference, WMCA District IV meetings, and other training opportunities for Clerk and Deputy Clerk


$ 4,665 Office supplies for all General Government functions

100-51-51420-312 POSTAGE

$ 13,000 Postage for all City Hall mailings, including tax bills


$ 325

Wisconsin State Journal for City Hall (5 days)

100-51-51420-321 PUBLIC NOTICES

$ 4,500 This account provides for publication of official notices

CLERK'S OFFICE - ELECTIONS


ACCOUNT AMOUNT DESCRIPTION 100-51-51440-111 ELECTION SALARIES

$ 13,000 Two (2) elections in 2021


$ 1,000 Maintain the vote tabulators and accessible voter machines

100-51-51440-321 PUBLIC NOTICES

$ 700 Cost associated with publication of election notices

100-51-51440-340 ELECTION SUPPLIES

$ 4,000 Printing, supplies, and equipment


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- PERSONNEL100-51-51430-130 FICA - 1,630 1,913 1,530 1,530 1,530 - 100-51-51430-131 WISCONSIN RETIREMENT - 1,595 1,855 1,552 1,552 1,350 - 100-51-51430-133 HEALTH INS- RETIRED PERSONNEL 26,842 1,666 3,005 - 10,000 20,000 20,000 100-51-51430-135 WELLNESS PROGRAM 2,990 2,990 2,740 - 2,990 2,990 2,990 100-51-51430-136 EMPLOYEE AWARD PROGRAM - 21,300 25,000 20,000 20,000 20,000 - 100-51-51430-190 PAYROLL OTHER EXPENDITURE 9,208 6,184 2,653 7,726 5,000 4,000 4,000 100-51-51430-340 RECRUITMENT EXPENDITURES 616 337 1,112 1,546 5,000 2,500 2,500 100-51-51430-514 UNEMPLOYMENT COMPENSATION - - - - 8,000 - - --- $39,656 $35,702 38,277 32,354 54,072 52,370 29,490 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 45,870 20,000 -56%--- NON-PERSONNEL 6,500 9,490 46%--- TOTAL 52,370 29,490 -44%---

DEPARTMENT Administration PROGRAM BUDGET General Government -

Personnel MISSION OF PROGRAM: To provide human resources support to department operations.

COVID-19: The COVID-19 pandemic presented major challenges at every level of our operations in 2020. Policies needed to be written (and then revised as guidance evolved) regarding working from home, closing and reopening City facilities, cleaning and disinfection procedures, and social distancing. We had to consider and write detailed policies on how to proceed when staff members are exposed or sick with the virus in order to avoid outbreaks which could shutter entire City departments. We also incorporated expanded federal Family Medical Leave legislation for COVID-19 which allows employees federally paid and protected leave if they are sick, quarantined or caretaking because of COVID-19, and also to care for their children who can’t be in school or childcare because of COVID-19.

The outdoor pool never opened in 2020, so all of our seasonal aquatic staff and most of our recreation staff could not be hired in the summer of 2020, and a hiring freeze was implemented for all non-public safety employees. COVID-19 will continue to affect our personnel into 2021 as we continue to deal with its continued presence, along with its economic impacts.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Hiring the next City of Monona Chief of Police upon the retirement of Chief Ostrenga in January 2021.

2. Attracting and retaining public safety personnel in a challenging environment where police officers, including those in our own department, are under intense scrutiny.

3. Working with the Nehemiah Group to evaluate and identify racial equity goals in our workforce.

4. Retaining staff and maintaining staff morale through the economic challenges we face as a result of the COVID-19 pandemic.

5. Finding effective ways to communicate with staff and promote staff unity as we continue to deal with the logistical challenges of quarantines and social distancing brought about by the COVID-19 pandemic.

6. Preparing for how the COVID-19 pandemic will affect health insurance premiums in the future.

7. Recruiting new employees, especially part-time and seasonal employees.

8. Continuing to evaluate the City’s employee benefits package to ensure that it is equally attractive to millennials and mid- and late-career employees.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Update the Personnel Policy Manual, last updated in 2012. 2. Research, develop, and maintain a competitive salary compensation plan and effectively administer

outstanding performance by professional city management.

SIGNIFICANT PROGRAM CHANGES: 1. Wrote and established a Paid Family Care Leave policy which allows eligible employees up to two weeks of

paid leave to deal with a close family member’s acute or unexpected serious medical situation. This policy, along with a policy for two weeks of paid leave for new parents, was included by the City Council as part of the 2020 budget.

GENERAL GOVERNMENT - PERSONNEL ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-51-51430-130 FICA

$ -0- FICA on retirees’ cash payments benefit


$ -0- Wisconsin Retirement on employee merit bonus program

100-51-51430-133 HEALTH INSURANCE - RETIRED PERSONS

$ 20,000 This account is funded by the unused sick leave for retired employees used to continue their health insurance coverage or convert to retirement account.

100-51-51430-135 WELLNESS PROGRAM

$ 2,990 Employee Assistance Program (EAP) services

100-51-51430-136 EMPLOYEE AWARDS PROGRAM

$ -0- Employee award program for 2020 service

100-51-51430-190 PAYROLL OTHER EXPENDITURE

$ 4,000 Other various payroll items, including monthly fees for Schedule Anywhere employee scheduling software and Sundial employee timekeeping software.

100-51-51430-340 RECRUITMENT EXPENDITURES

$ 2,500 General allowance for employee recruitment

100-51-51430-514 UNEMPLOYMENT COMPENSATION

$ -0-


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- INFORMATION TECHNOLOGY100-51-51450-211 INFORMATION TECH SUPPORT 61,720 58,774 61,434 20,504 65,000 80,000 70,000 100-51-51450-240 SERVICE CONTRACTS 33,611 35,449 36,475 17,560 41,400 41,400 47,100 100-51-51450-241 SERVICE CONTRACTS FOR T-1 LINE 3,966 3,776 3,564 1,958 4,000 4,000 4,000 100-51-51450-310 DATA PROCESSING SUPPLIES 356 120 181 - - - - 100-51-51450-311 Web Maint 4,649 5,132 5,283 - 5,500 5,500 5,600 100-51-51450-350 EQUIPMENT MAINT & REPAIR 8,561 20,868 9,220 798 10,000 10,000 10,000 100-51-51450-351 UW IT MASTER PLAN 5,000 - - - - - - --- $117,863 $124,119 116,157 40,821 125,900 140,900 136,700 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 140,900 136,700 -3%--- TOTAL 140,900 136,700 -3%---

DEPARTMENT Administration PROGRAM BUDGET General Government- Information Technology MISSION OF PROGRAM: The purpose of the program is to provide information technology support for all operations of the City. As a municipal government with our own police and fire departments, our technology needs are wide-ranging and include many kinds of specialized equipment. We partner with a third-party provider, Lantech Services, to manage our networks and equipment and to provide their technical expertise in support of all of our IT systems. Additionally, Lantech helps us plan, prioritize, and budget to maintain and update our infrastructure to meet our objectives now and into the future.

LONG-TERM GOALS FOR THE DEPARTMENT: Continue to investigate current trends and technological advances which will improve our efficiency and the effectiveness of department operations while also balancing our need for fiscal responsibility.

Find ways to train employees on ever-changing programs and technologies.

ACHIEVMENTS IN 2020: 1. Prioritized the replacement or upgrade of all Windows 7 computers to Windows 10.

2. Completed migration of data to new backup server.

3. Reconfigured Wi-fi so all staff phones and devices connect to a password-protected private network.

4. Responded to COVID-related technology needs: added VPN connections for many staff members in order to access City servers from home; reconfigured Outlook licensing so all department heads could meet virtually using Microsoft Teams.

5. Performed extensive troubleshooting and replaced equipment, including internet modems, switches, and firewall as a result of a costly summer lightning strike at City Hall.

6. Reconfigured our Charter plan to increase internet speed and bandwidth due to extra demand for video streaming due to Zoom meetings and online schooling for kids in the City’s afterschool programs.

7. Installed network cabling at the Library for new wireless access points.

8. Utilized a free trial of a software product designed to detect attacks coming from both internal and external sources. The amount of phishing, threats, and potential attacks detected informed us of the need to permanently upgrade our email security with new protection protocols and services.

9. Launched a redesign of MyMonona.com in late fall, 2019.

10. Installed POS system, phone, VPN connection to City Hall, and police department access to security cameras at Grand Crossing Park.

SIGNIFICANT PROGRAM COST AND PERSONNEL CHANGES: As technologies evolve, we continue to see a switch to subscription-based services for everything from email licenses to virus protection, copy machine contracts, and timekeeping web applications. In the past, we have budgeted for software purchases as larger expenses in the capital budget, then used the software until it was in need of replacement. In the past, we have been able to use software for five or more years before needing to upgrade. But because technological advances continue to happen so quickly, software becomes out of date and

unsupported much sooner. With subscription-based purchases, however, software licenses are purchased at a set cost per user and licensees receive upgrades and updates as they become available, so they’re always operating with the latest software version. As we continue to switch from software purchases to license subscriptions, we will decrease our capital costs for purchasing new software versions but increase our operating costs, as fees are charged as monthly or annual license fees. Our costs in the service contracts line item, which includes license and user fees, has increased 16% since 2016, and I expect this trend to continue.

In 2019 and 2020, the City Council approved adding extra funds to the line item for our consultant services. We have underspent in that line item, so I have budgeted to reduce it by $10,000 for 2021. Barring any major and unexpected events which will require substantial tech support, I believe we can reduce our overall IT budget by 3% this in 2021, but we will need to continue to increase it in future years as our fixed subscription and license costs increase.

GENERAL GOVERNMENT – INFORMATION TECHNOLOGY


ACCOUNT AMOUNT DESCRIPTION 100-51-51450-211 INFORMATION TECH SUPPORT

$ 70,000 Computer programming and consulting services for hardware and software, based on contract with consultant.

100-51-51450-240 SERVICE CONTRACT

$ 47,100 Service contract for support for accounting, utility billing, payroll, fixed assets, accounts payable, and voter registration by CIVIC Systems, MUFN.

100-51-5145-241 SERVICE CONTRACT FOR T-1 LINE

$ 4,000 Cost of internet connection

100-51-5145-245 IT MASTER PLAN

$ -0-

100-51-51450-310 DATA PROCESSING SUPPLIES

$ -0-

Costs for computer supplies

100-51-51450-311 WEB MAINTENANCE

$5,600 Cost to host City website with CivicPlus


$ 10,000 Cost of repair and maintenance of information technology equipment


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET

--- ASSESSMENT OF PROPERTY100-51-51530-214 PROFESSIONAL SERVICES 42,000 42,000 42,000 27,040 33,800 33,800 33,800 --- 42,000 42,000 42,000 27,040 33,800 33,800 33,800 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 33,800 33,800 0%--- TOTAL 33,800 33,800 0%---


Assessment MISSION OF PROGRAM: The valuation and assessment of property is the responsibility of the assessor’s office. The City contracts with a private firm, Accurate Appraisal LLC, to perform the statutory duties of appraising all newly-constructed buildings and major remodeling of real property, the re-appraisal of land values where a property has been divided or where significant changes in value are indicated, to review and follow-up on personal property statements by April 1 of each year, and to enter real estate and personal property assessments into the assessment roll for delivery to the City Clerk for the annual Board of Review. The assessor’s office is responsible for responding to all public inquiries regarding real and personal property.

CHALLENGES AND OPPORTUNITIES AHEAD: To maintain accurate property records, respond to inquiries from the public in a professional and timely manner, and fulfill the statutory requirements of the assessor’s office.

LONG-TERM GOALS FOR THE DEPARTMENT: Provide a full-value maintenance program that revaluate all properties annually to maintain the City at market values each year of the contract. No interior walk-throughs are proposed for this four-year contract, as they were recently completed with the last contract cycle.

SIGNIFICANT PROGRAM CHANGES: A new four-year contract with Accurate Appraisal LLC was completed in 2019, covering 2020-2023.

GENERAL GOVERNMENT – ASSESSMENT


ACCOUNT AMOUNT DESCRIPTION 100-51-51530-134 PROFESSIONAL DEVELOPMENT

$ -0-

100-51-51300-214 PROFESSIONAL SERVICES

$ 33,800 Contracted price.


$ -0-

100-51-51530-312 POSTAGE

$ -0-


$ -0-


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- INSURANCE & BONDS100-51-51930-510 WORKERS COMPENSATION 119,321 121,666 114,170 93,104 97,000 109,000 121,153 100-51-51930-511 PROPERTY & LIABILITY INSURANCE 59,674 60,596 59,386 64,915 64,915 68,134 67,500 100-51-51930-512 AUTOMOBILE INSURANCE 20,149 23,300 24,589 29,187 29,187 26,593 31,872 100-51-51930-513 SELF ADMINISTERED CLAIMS 2,078 3,233 1,998 - 3,500 4,000 4,000 100-51-51930-514 INSURANCE CLAIMS - - - 21,498 21,498 1,000 1,000 100-51-51930-520 EMPLOYEE BONDS 500 350 420 - 350 500 500 --- $201,722 $209,144 200,563 208,704 216,450 209,227 226,025 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 209,227 226,025 8%--- TOTAL 209,227 226,025 8%


Insurance MISSION OF PROGRAM: The purpose of the program is to provide a risk management function for the City government. The purchase of Property and Liability insurance policies is an important part of the program; however, loss control strategies, risk management practices and training are an inherent function in ensuring stability and mitigating exposures to liability. Property insurance is provided by Municipal Property Insurance Company (MPIC), which was certified in 2015. All other coverages are provided by Cities and Villages Mutual Insurance Company (CVMIC). The company was created in 1987 by a group of Wisconsin cities and villages in an effort to ensure long-term stability in the cost and availability of liability insurance. The City of Monona joined CVMIC in 1988.

The Company was capitalized with the issuance of bonds and began operations in January 1, 1988. Since that time, CVMIC has saved members more than $45,000,000 in liability insurance premiums. In the City of Monona, the cost savings are estimated at over $650,000. As a corporate member, the City benefits by being able to participate in a variety of cost-saving group purchase programs for other insurance products. CVMIC also provides on-site loss control services, risk management consulting, and a wide variety of training programs at no cost to the City.

CHALLENGES AND OPPORTUNITIES AHEAD: To provide a risk management function that ensures stable services and controls increases in property taxes.

LONG-TERM GOALS FOR THE DEPARTMENT: Provide a quality risk management function at the best rate while ensuring continued service.

SIGNIFICANT PROGRAM CHANGES: None.

GENERAL GOVERNMENT – INSURANCE ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-51-51930-510 WORKER'S COMPENSATION

$ 121,153 Premium estimate from CVMIC. Decreased from 2019 due to good experience modification rating.

100-51-51930-393 BAD DEBT EXPENSE

$ -0-

100-51-51930-511 PROPERTY/LIABILITY INS.

$ 67,500 CVMIC General liability, excess public entity, employment practices, underground storage tank, boiler and machinery, and property insurance (through MPIC)

100-51-51930-512 AUTOMOBILE COLLISION INSURANCE

$ 31,872 Automobile collision coverage

100-51-51930-513 SELF-ADMINISTERED CLAIMS

$ 4,000 City share of insurance claims against the City that are administered by CVMIC; fund balance; designated to insurance reserve account

100-51-51930-514 INSURANCE CLAIMS

$ 1,000 City automobile collision deductible

100-51-51930-520 EMPLOYEE BONDS

$ 500 Public officials bond for Administrator, City Clerk, two (2) Notary Public bonds, and Municipal Judge; new crime insurance policy now issued through CVMIC


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- ILLEGAL TAXES, REFUNDS & UNCOLLECTIBLE100-51-51910-390 TAX WRITE OFF'S 16,839 103,744 102,298 - 10,000 10,000 10,000 --- TOTAL 16,839 103,744 102,298 - 10,000 10,000 10,000 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 10,000 10,000 0%--- TOTAL 10,000 10,000 0%------ OTHER FINANCING USES100-59-59220-201 TRANSFER TO CDA 15,000 15,000 15,000 15,000 15,000 15,000 14,000 100-59-59220-204 TRANSFER TO COMMUNITY REC 35,978 97,613 - - - - - 100-59-59220-208 TRANSFER TO FMLA - - 60,000 - - - - 100-59-59220-400 TRANSFER TO CAPITAL PROJECTS - - - - 259,162 259,162 - 100-59-59300-300 TRANSFER TO DEBT SERVICE 150,000 - 200,000 150,000 150,000 150,000 250,000 --- $200,978 $112,613 275,000 165,000 424,162 424,162 264,000 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 424,162 264,000 -38%--- TOTAL 424,162 264,000 -38%---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- GENERAL BUILDINGS & PLANT100-51-51600-110 SALARIES 21,443 30,185 24,794 20,038 36,583 36,583 36,949 100-51-51600-112 SHIFT DIFFERENTIAL - - - - - 30 - 100-51-51600-120 OVERTIME 1,332 5,013 1,855 908 1,815.00 2,000 2,000 100-51-51600-130 FICA 1,688 2,572 1,940 1,533 2,937 2,954 2,980 100-51-51600-131 WISCONSIN RETIREMENT 1,549 2,358 1,735 1,414 2,592 2,606 2,629 100-51-51600-132 LIFE & DISABILITY INSURANCE - - 4 4 10 132 10 100-51-51600-133 HEALTH INSURANCE 10,024 16,801 15,054 9,861 15,821 15,821 16,279 100-51-51600-137 UNIFORM ALLOWANCE 78 31 138 - 275 275 275 100-51-51600-220 GAS & ELECTRIC UTILITIES 44,323 42,151 47,634 17,275 48,000 48,500 48,500 100-51-51600-221 TELEPHONE 10,154 11,442 12,586 6,314 12,225 12,225 12,225 100-51-51600-222 WATER & SEWER UTILITIES 3,420 3,383 3,308 1,782 3,400 3,400 3,400 100-51-51600-225 STORM WATER UTILITY 285 359 112 77 144 500 400 100-51-51600-230 OUTSIDE SERVICES 13,098 10,275 14,362 4,666 14,500 14,500 14,500 100-51-51600-231 OUTSIDE SERVICES-CLEANING - - 10,401 5,268 10,800 10,800 10,800 100-51-51600-233 RAIN GARDEN & LANDSCAPING MAINT - - - 960 2,500 3,100 3,100 100-51-51600-240 REPAIR & MAINT SERVICES 6,532 16,647 26,161 11,019 22,000 15,000 14,700 100-51-51600-340 OPERATING SUPPLIES 3,309 3,153 2,983 1,807 3,500 3,500 3,500 100-51-51600-350 REPAIR & MAINTENANCE SUPPLIES 2,970 4,063 3,216 2,548 6,000 7,000 6,500 100-51-51600-370 FUELS & ADDITIVES 449 861 670 296 1,000 1,400 1,000 --- $120,653 $149,294 $166,953 $85,771 $184,102 180,326 179,746 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 60,126 60,846 1%--- NON-PERSONNEL 118,800 118,900 0%--- TOTAL 178,926 179,746 0%---

DEPARTMENT General Buildings/Plant PROGRAM BUDGET (City Hall) ACCOUNT 5160 MISSION OF DEPARTMENT: To promote a healthy and safe work environment for our staff and citizens. CHALLENGES AND OPPORTUNITIES AHEAD: As the City Hall building complex continues to age, the internal plumbing, electrical, heating and cooling systems will need continuous monitoring, and future maintenance may require additional funding. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Assure the excellent maintenance and upkeep of the complex. 2. Capital improvements to improve energy and water-use efficiencies combined with updates of aging equipment

and systems. GOAL ACHIEVEMENTS IN 2020: 1. Completed repairs to the domestic hot water supply by adding a new hot water heater and removing the demand

from the boiler. 2. Replaced the gas-fired heater in the hose tower. 3. Repaired and/or replaced damaged water lines in the hose tower. 4. Replaced backflow valves on main water supply line to City Hall. 5. Replaced wall pack lighting above police garage parking bays and rear stairwell. 6. Updated HVAC control settings for more efficient operation of HVAC system. GOALS NOT ACHIEVED:

GENERAL BUILDINGS AND PLANT ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-51-51600-110 SALARIES

$ 36,949 Lead Maintenance Worker

100-51-5160-112 SHIFT DIFFERENTIAL

$ -0- 50ȼ per hour

100-51-5160-120 OVERTIME

$ 2,000 Snow removal and building maintenance; coverage for maintenance worker vacation

100-51-5160-130 FICA





$ 10 City share of premiums


$ 16,279 Health, dental and vision insurance

100-51-51600-137 UNIFORM ALLOWANCE

$ 275 Per department policy

100-51-51600-220 GAS & ELECTRIC UTILITIES

$ 48,500 Gas and electric charges for City Hall, Police, and Fire Departments

100-51-51600-221 TELEPHONE

$ 12,225 Telephone service for City Hall, Police, Fire, Library, and Community Center

100-51-51600-222 WATER & SEWER UTILITIES

$ 3,400 Water and sewer utility charges for City Hall and fire protection charges

100-51-51600-225 STORMWATER UTILITY EXPENSE

$ 400 Stormwater utility charge for City Hall


$ 14,500 Kilgust HVAC mechanical maint.: $6,690 Vesta HVAC controls: $1,032 Siemens fire alarm contract: $1,516 City Hall pest control: $1,400 Window cleaning: $2,000 Generator maintenance: $1,038 Fire extinguisher inspection $350 Materials for repairs: $500

100-51-51600-231 OUTSIDE SERVICES – CLEANING

$ 10,800 Cleaning of administration offices, police department, and lobby areas

ACCOUNT AMOUNT DESCRIPTION 100-51-51600-232 RAIN GARDEN AND MULCH BEDS

$ 3,100 Contracted rain garden and mulch bed spring maintenance

100-51-51600-240 REPAIR/MAINTENANCE SERVICES

$ 14,700 General maintenance services and parts, HVAC repair, garage door repair, flowers, plumbing and electrical, garage pit cleaning, aquarium, etc.

100-51-51600-340 OPERATING SUPPLIES

$ 3,500 City Hall – toilet paper, paper towels, hand soap, cleaning supplies, materials, paper products, etc.

100-51-51600-350 REPAIR/MAINTENANCE SUPPLIES

$ 6,500 City Hall – mechanical equipment repair and supply; light bulbs, filters, belts, water softener salt, door lock replacement, pigeon control, glues, tools, etc.


$ 1,000 Gas, oils, and lubricants for facility maintenance vehicle, generator diesel fuel; based on $2.33/gal. gas; $2.69/gal. diesel


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- LAW ENFORCEMENT100-52-52100-110 POLICE SALARIES 1,456,202 1,437,759 1,561,678 809,180 1,612,493 1,618,104 1,649,440 100-52-52100-112 SHIFT DIFFERENTIAL & COMMAND 13,460 13,035 14,366 6,906 14,000 14,000 14,000 100-52-52100-117 LONGEVITY PAY 1,000 - 1,000 - 500 1,000 500 100-52-52100-118 LEAVE WAGES 35,147 33,185 35,546 4,109 35,000 35,000 35,000 100-52-52100-119 SCHOOL CROSSING GUARD 5,174 5,376 5,375 3,247 5,600 5,656 5,712 100-52-52100-120 POLICE OVERTIME 92,941 86,436 95,128 19,837 95,000 101,700 90,000 100-52-52100-121 POLICE OVERTIME -GRANT 43,426 31,964 24,822 7,177 25,000 35,000 30,000 100-52-52100-130 FICA 126,055 123,501 134,316 66,443 134,838 138,500 139,586 100-52-52100-131 WISCONSIN RETIREMENT 183,752 182,171 186,132 100,079 210,936 212,548 215,618 100-52-52100-132 LIFE & DISABILITY INSURANCE 628 742 661 604 1,200 3,600 1,200 100-52-52100-133 HEALTH INSURANCE 216,512 238,691 266,365 173,941 313,000 275,002 303,282 100-52-52100-134 PROFESSIONAL DEVELOPMENT 8,595 8,070 7,817 5,946 10,000 10,000 8,000 100-52-52100-135 FITNESS INCENTIVE PROGRAM - - - - 2,000 2,000 2,000 100-52-52100-137 UNIFORM ALLOWANCE 15,658 13,456 20,053 11,829 20,000 20,900 17,200 100-52-52100-221 TELEPHONE 3,387 3,535 3,229 1,377 3,400 3,500 3,500 100-52-52100-240 SERVICE CONTRACTS-OFFICE EQUIP 625 698 769 1,555 1,555 800 800 100-52-52100-310 OFFICE SUPPLIES 1,748 1,928 1,778 1,014 2,000 2,000 1,800 100-52-52100-312 POSTAGE 11 9 - 5 - - - 100-52-52100-340 POLICE SUPPLIES 8,657 8,867 7,784 5,613 10,000 9,000 8,000 100-52-52100-345 POLICE OPERATING EXPENSES 3,744 5,307 6,126 1,017 4,500 4,500 4,000 100-52-52100-350 EQUIPMENT MAINT & REPAIR 1,222 4,119 1,000 267 1,100 1,500 1,250 100-52-52100-351 INFOR TECH EQUIPMENT REPAIR 710 215 497 157 1,400 1,500 1,250 100-52-52100-360 VEHICLE MAINT & REPAIR 8,886 12,195 13,555 3,099 10,000 11,000 10,000 100-52-52100-361 COMMUNITY EVENTS - 396 231 - 500 500 500 100-52-52100-810 POLICE EQUIPMENT - - - - 7,000 7,000 6,000 100-52-52100-370 FUELS & ADDITIVES 27,013 35,558 33,346 9,443 30,000 39,068 33,000 --- $2,254,553 $2,247,213 2,421,573 1,232,845 2,551,022 2,553,378 2,581,638 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 2,450,110 2,492,338 2%--- NON-PERSONNEL 103,268 89,300 -14%--- TOTAL 2,553,378 2,581,638 1%---

DEPARTMENT Public Safety PROGRAM BUDGET Law Enforcement ACCOUNT 52100 MISSION OF DEPARTMENT:

The mission of the Monona Police Department is to work as a partner with the community to help provide a safe environment and a high quality of life.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Maintain effective law enforcement services with limited budgetary increases.

2. Continue to meet the increased demand for service placed on the department due to development in the community and growth of the surrounding area.

3. Continue to develop an environment that encourages qualified personnel to remain with the department and seek promotion to management positions from within the organization.

4. Prepare the department for future retirements affecting the organization.

5. COVID-19 has been one of the most challenging events during 2020, which will probably continue into 2021.

6. With the death of George Floyd, social unrest has created a police reform movement that will continue for the foreseeable future. Many past practices that were the accepted norm are now under review.

7. Along with the police reform movement there have been some unfortunate anti-police narratives, with some proposals that, if brought to fruition, will affect our ability to retain officers and attract applicants to this field of work. Our last three hiring processes each resulted in less than 10 applicants responding to our testing process, and that was before the nationwide civil unrest.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to expand the cost-saving consolidation measures already being implemented within the department

and within the Madison metropolitan area. This includes continuing to partner with area police departments for cost savings on technology, communications and training.

2. Continue to seek more grants for funding toward specialized enforcement activities, equipment replacement and improvement.

3. Continue to explore new methods for practical improvement to our training while also making it more cost effective. Additional training with focus on implicit bias, systemic racism, and mental health have become priorities.

4. With rising fuel and energy costs, continue to seek innovative and affordable ways to conserve energy.

5. In a continuing effort to save money, use on-duty time for training, special assignments and special details when practical. Increase our use of the Madison police training facility and continue our participation with the suburban training consortium. The downside of this is the reduction of routine patrol time.

6. Send newer officers to supervisory and risk management training so we are better prepared to fill vacancies created by future retirements and increased civil liability.

7. Continue to use the Special Community/Police Task Force Recommendations regarding police “Use of Force” Published February 19, 2016.

8. Based on the average number of calls for service per officer, we have to continue to explore ways to add additional staff to maintain acceptable services or be faced with making cuts to services.

9. In conjunction with Resolution 20-6-2419 Commitment of Action in Response to the June 2, 2020 police call, incorporate “Eight Can’t Wait” recommendations into training and policy updates

DEPARTMENT 2021 GOALS TO MEET CHALLENGES AND OPPORTUNITIES:

2021 Goal Method for Measuring Success Continue to monitor areas of suspected drug activity. Work with the task force, area departments, and DCI when appropriate in an effort to decrease local illegal drug activity. Evaluate the use of the K-9 Unit to interdict and clear drug cases.

Determine if accomplished.

Continue to review and update our General Orders and Standard Operating Procedures as they apply to the Police and Dispatch sections.


Continue to work with the Monona Senior Center to allow for greater interaction between MOPD personnel and seniors in the community.


Continue efforts to reduce the high rate of traffic accidents in the City of Monona by using education, enforcement, and engineering. Identify engineering obstacles to crash reduction.

Evaluate end-of-year accident statistics. Evaluate/compare number of crashes, severity of crashes, number of injuries and severity of injuries to determine if efforts have reduced cost of crashes in dollars and physical injury. Work with the public works department on problems that require engineering.

In the area of in-service training, continue to be an active participant with the Verona, McFarland, Oregon and Stoughton training consortium. Attempt to steer the focus of the training to more current topics.

Determine if accomplished and evaluate at year end to determine effectiveness of continued participation. In order to continue participation, funding has to be allocated through the operations budget.

Continue to replace older fleet vehicles with more economical and fuel-efficient vehicles.

This goal is contingent on obtaining grants and/or capital funds to upgrade the fleet.

Increase the use of bicycle patrol to have more efficient use of fuel and more personal interactions with area citizens.

This goal is contingent on adequate staffing levels, weather conditions and assignments.

Continue to explore opportunities to improve the existing Public Safety facility and monitor progress towards a new facility.


Continue to provide training in de-escalation and alternatives to effectively evaluate others, and, by means of communication, make sound decisions that result in safe and successful resolutions.


Actively participate in the Dane County Restorative Justice Court.


SIGNIFICANT PROGRAM CHANGES: In 2020 the COVID-19 has had a major impact on the world. This pandemic caused us to quickly get up to speed in protection and decontamination techniques. Initially the department went to 12-hour shifts, and non-critical personnel were assigned to work from home. As we became more familiar with ways to protect employees, we transitioned back to a more normal work cycle, however many precautions were put in place. Several incidents, along with a shift to an anti-police climate across the United States, have had a drastic effect on police operations. The city has contracted with two different outside agencies to review how the police department responded to a call on June 2, 2020 involving an African American person; and also how the City of Monona, with a sub-focus on Police training, can better understand and relate to minorities. GOAL ACHIEVEMENTS IN 2020: 1. The department has continued to update the General Order and Standard Operating Procedures manuals.

Based on current national and local events, there has been a renewed focus on Use of Force Policy.

2. Each year we seem to be increasing our number of calls involving retail theft in the Broadway corridor area. In an effort to address growing concerns with this trend, we have updated our procedures on responding to retail theft cases and have taken other steps in efforts of deterrence. With COVID-19 there was a drop in calls from March through June, but they are starting to creep back to their normal amounts.

3. Through the efforts of Lieutenant Curtis Wiegel and Sergeant Adam Nachreiner, the department received three traffic grants funded through the Wisconsin Bureau of Transportation Safety in 2020. Two task force grants were coordinated through the Monona Police Department, one with a focus on OWI enforcement with $10,000 in overtime funds for Monona, and one with a focus on speed enforcement with $5,000 in overtime funds for Monona. A third grant was coordinated through the Town of Madison police department with a focus on seatbelt enforcement, with $16,000 in overtime funds for Monona. All of the grants required a 25% match in contributions, which was covered by officer benefits, fuel costs and on-duty personnel participation. Lieutenant Wiegel also obtained a $2,500 equipment grant, which purchased a new squad radar unit.

4. We continue to increase the use of social media tools such as Facebook, Twitter and Nextdoor. We anticipate continuing to use all available resources, including our City of Monona website and WVMO in our quest to communicate better with the residents and business community.

5. In 2020 we added an additional hybrid marked squad to the fleet. This should increase our average fleet miles per gallon, result in less wear and tear on older squads, and provide an additional squad for serious incidents.

6. All department personnel, including dispatchers, completed a 3-hour Implicit Bias online training during July and August 2020.

7. Through the coordination of Lieutenant Wiegel, WPS made a very generous donation of serviceable office

furniture to the City of Monona. We were able to replace furniture in four (4) offices and the conference room at minimal cost.

GOALS NOT ACHIEVED IN 2020 1. Due to COVID-19, all special events were cancelled. These included: Memorial Day Parade; 4th of July Festival;

Shake the Lake; National Night Out; Prescription Drug Drops through the DEA; and Shop with a Cop.

2. Also due to COVID-19, the 2020 Citizens’ Police Academy was cancelled. In addition, we have restricted visitor access to the police station, and the ride-along program has been suspended.

3. On August 6, 2018, the City Attorney and Police Chief signed an agreement to actively participate in the Dane County Restorative Justice program. This program, with the victim’s agreement, allows both the District Attorney’s office and the Monona Police Department to divert cases that would potentially go to County Misdemeanor court or our City Municipal court, to the Restorative Justice court. Offenders, referred to as respondents, must be 17–25 years old and agree to participate. They are still responsible for their offenses but receive counseling and guidance from community members. Although we are willing participants in this program, is has not been as successful as we anticipated.

PUBLIC SAFETY - LAW ENFORCEMENT ACCOUNT JUSTIFICATION

ACCOUNT AMOUNT DESCRIPTION 100-52-52100-110 POLICE SALARIES

$ 1,649,440

Full-time wages for the 15 union law enforcement officers and the 6 non-represented supervisors. This line includes $12,000 for degree bonuses.

100-52-52100-112 SHIFT DIFFERENTIAL, COMMAND AND FTO

$ 14,000 Per union contract.

100-52-52100-117 LONGEVITY PAY

$ 500 One officer will qualify for this benefit in 2021.

100-52-52100-118 LEAVE WAGES

$ 35,000 Wages for extra pay when working a holiday and payout for holidays not used at year’s end. Per union contract.

100-52-52100-119 SCHOOL CROSSING GUARD

$ 5,712

The school crossing guard position with a 1% increase on 1/1/21. Funding includes summer school. This position relieves school officials and police officers of this very important duty.

100-52-52100-120 POLICE OVERTIME

$ 90,000

Reduced from 2020 Overtime is a very fluid category, as we are not able to control many of the events that cause overtime. Depending on circumstances, this budget line may be underfunded. It is suggested that contingency funding be provided. Training, the Memorial Day Parade, July 4th Festival, and “Shake the Lake” directly impact this budget line. Not counting grant funds paid out, the following is actual OT paid out: 2011: $54,900; 2012: $63,832; 2013: $97,435; 2014: $81,092; 2015: $109,191; 2016: $85,897; 2017: $92,941; 2018: $86,436; 2019: $95,127

100-52-52100-121 POLICE OVERTIME – GRANT

$ 30,000 Overtime paid out that is reimbursed through state grants (usually traffic-related). This is an estimate as not all grants publicized for 2021 are known at the time of this report. We had $31,000 in 2020.

100-52-52100-130 FICA

$ 139,586

Social Security at 7.65% based on the above salary total.


$ 215,618

Wisconsin Retirement at 18.5% for protective and 13.5% for non-protective based on the above salary total. Police personnel pay the entire employee share of 6.75%.

ACCOUNT AMOUNT DESCRIPTION 100-52-52100-132 LIFE & DISABILITY INSURANCE

$ 1,200

Estimate of insurance cost.


$ 303,282

Based on actual rates.


$ 8,000

Training, conferences, hiring process background investigations and physical/psychological exams. We’ll continue to spend this money judiciously, while also honoring our contract obligations. The goal is to have dynamic, effective training that exceeds minimum standards. (PSC increased to $20,000)

100-52-52100-135 FITNESS INCENTIVE PROGRAM

$ 2,000 Funds the fitness incentive program which rewards personnel for passing the minimum fitness standard twice a year.


$ 17,200

The annual uniform allowance authorizes each officer to receive $600 per year x 21 officers = $12,600. This also includes an initial purchase cost for one new officers’ equipment and replacement of bulletproof vests per contract. New officer equipment is approximately $3,000 and a new bullet proof vest currently costs $700 to $900 each.

100-52-52100-221 TELEPHONE

$ 3,500

For regular and cellular phone service.

100-52-52100-240 SERVICE CONTRACTS OFFICE

$ 800 Copy machine service contract (Gordon Flesch). Machine used by Police, Dispatch, Court and City business.


$ 1,800

Copy/computer paper, toner, and general office supplies.

100-52-52100-312 POSTAGE

$ -0- Postage is being handled under one city account.

100-52-52100-340 POLICE SUPPLIES

$ 8,000

Ammunition (duty and training), OWI-blood tests, medical tests, evidence supplies, batteries, ticket books, printing fees, etc. The lab expenses for OWIs and sexual assault cases are not discretionary, and we are required to pay for these tests.

100-52-52100-345 POLICE OPERATING EXPENSE

$ 4,000

The police operating expenses includes copying of documents, photographs and other media, including CDs, audio and video. ID cards, CDs, flares, city-billed towing charges, parking permits, alcohol and tobacco compliance checks, etc.

ACCOUNT AMOUNT DESCRIPTION 100-52-52100-350 EQUIPMENT MAINT/REPAIR

$ 1,250

This line is for the repair of equipment.

100-52-52100-351 INFORMATION TECH SUPPORT

$1,250

Computer programming, repairs and consulting for hardware and software problems per contract with city IT provider. (Keyboards, monitors, etc.)

100-52-52100-360 VEHICLE MAINT/REPAIR

$ 10,000

Routine maintenance, tires, snow tires, and non-warranty repairs. Older fleet vehicles require more maintenance; therefore delaying the purchase of replacement squad cars has a direct impact on this budget line.

100-52-52100-361 COMMUNITY EVENTS

$ 500

Funds for small expenses related to community events, i.e. National Night Out (food and water), Citizen Academy (certificates and food), Memorial Day Parade (water and ice), etc.

100-52-52100-810 POLICE EQUIPMENT

$ 6,000

Vehicle stop sticks and portable breath testers (PBTs)

100-52-52100-370 FUEL AND ADDITIVES

$ 33,000

On average, the department uses approximately 1,250 gallons of fuel each month. Gas for 2021 is estimated at $2.33 / gallon, and we estimate our annual fuel expense to be $34,950. Reduced from 2020 based on fuel cost.


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- FIRE PROTECTION100-52-52200-110 FIRE SALARIES 281,801 315,850 332,451 156,185 295,672 350,768 350,695 100-52-52200-118 LEAVE WAGES 6,587 6,514 7,197 811 6,500 6,500 6,500 100-52-52200-119 WAGES, PART TIME 3,835 3,259 6,723 1,829 6,500 6,500 6,500 100-52-52200-120 OVERTIME 17,970 17,011 11,898 6,695 15,000 12,500 12,500 100-52-52200-130 FICA 28,424 31,399 33,148 15,690 24,761 28,785 28,779 100-52-52200-131 WISCONSIN RETIREMENT 34,173 37,910 38,559 18,697 39,000 43,411 43,772 100-52-52200-132 LIFE & DISABILITY INSURANCE 75 81 104 58 116 100 100 100-52-52200-133 HEALTH INSURANCE 43,915 48,484 57,735 26,543 51,000 60,771 60,614 100-52-52200-134 PROFESSIONAL DEVELOPMENT 3,632 2,917 5,202 1,250 2,500 3,000 1,500 100-52-52200-137 UNIFORM ALLOWANCE 3,329 2,210 2,612 214 3,000 3,000 2,500 100-52-52200-150 PHYSICAL EXAMINATIONS 1,439 1,803 3,889 1,182 1,600 1,600 1,600 100-52-52200-191 WI LENGTH OF SERVICE AWARD 9,965 10,040 11,245 11,000 11,000 11,000 11,000 100-52-52200-221 TELEPHONE 1,354 1,200 1,247 424 1,258 1,300 1,300 100-52-52200-222 WATER & SEWER UTILITIES 1,428 1,480 1,530 805 1,610 1,400 1,400 100-52-52200-310 OFFICE SUPPLIES 290 435 12 348 452 500 500 100-52-52200-312 POSTAGE 31 - - - 100 100 100 100-52-52200-340 FIREFIGHTER SUPPLIES 2,662 2,314 2,065 754 2,000 2,500 2,000 100-52-52200-350 EQUIPMENT MAINT & REPAIR 13,638 15,064 13,392 7,116 16,000 15,000 15,000 100-52-52200-351 BUILDING MAINT & REPAIR 255 236 504 45 450 500 500 100-52-52200-373 FIRE PREVENTION & EDUCATION 4,811 2,424 3,455 765 3,000 3,000 1,500 100-52-52200-374 INTERN PROGRAM 720 - - - - - - 100-52-52200-370 FUELS & ADDITIVES 3,602 6,791 5,633 1,553 4,400 5,300 4,500 100-52-52200-372 FIREFIGHTER RECRUIT/RETENTION 42,871 46,558 43,793 17,718 38,000 45,000 37,000 100-52-52200-800 FIRE/EMS COVERAGE - POP 12,869 20,113 36,471 24,602 42,000 30,000 46,000 100-52-52200-810 FIREFIGHTER EQUIPMENT 7,402 (78) 3,878 472 6,000 6,000 6,000 --- $527,078 $574,015 622,743 294,756 571,919 638,535 641,860 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 509,335 509,460 0%--- NON-PERSONNEL 129,200 132,400 2%--- TOTAL 638,535 641,860 1%------

DEPARTMENT Fire PROGRAM BUDGET Fire Operations ACCOUNT 5220

MISSION: To serve the public by promoting and providing creative, high quality, cost-effective crisis management and safety services.

The Mission of the Monona Fire and Emergency Medical Service is to protect lives and property from the adverse effects of fire, medical emergencies and exposure to dangerous conditions created either by nature or person. We will respond to emergencies in a professional and courteous manner and strive to reduce the rate of emergencies through public education and code enforcement. Ethical values will remain the core of every decision made by each member of our department.

CHALLENGES & OPPORTUNITIES: • The fire service faces many challenges in order to maintain an appropriate staff of trained and equipped

firefighters. The department faces state and federal mandates for training that ultimately demand more time from all members of the department. Volunteers comprise the greatest number of firefighters in Monona; these increased mandates, along with the average age of residents, have decreased the eligible pool of residents available to volunteer. One opportunity that helps to balance the training challenge is the willingness of our members to learn about new techniques and specialized equipment. In order to accomplish this, we must provide the opportunity for members to attend classes and conferences to develop their skills. Finally, Monona has an opportunity to benefit from Dane County media coverage of challenges faced by local volunteer organizations.

• Staffing at all levels need to increase in order to handle the complex nature of both fire and EMS calls within the City of Monona. We will need to continue to find ways to attract people to join the Monona Fire Department, particularly within the City limits. Staffing will be accomplished as necessary with volunteer, LTE and full-time coverage to provide the high level of service expected by the citizens.

• An ongoing challenge, and one that continues during difficult state budget periods, is the need for the fire service to maintain emergency operations and support public safety initiatives without increases in budget authority that match inflation. Additionally, regulatory agencies have increased performance demands and standards for the testing of critical equipment. As a result, emergency service providers must continually make do with inflationary costs and increased regulations while budget levels remain constant or decrease. This challenge then provides the opportunity for the organization to closely review current operations for efficiency measures. Unfortunately, after conducting such exercises for several years, few gains are derived from such efforts and our focus changes to segments of the service delivery system that can be eliminated.

• Educating the children and elderly population about fire safety continues to be a challenge. However, there is a great potential to reduce the serious consequences of fire by working with these two vulnerable groups in the community. We as a department continue to strive to provide the highest level of fire prevention through various avenues such as open houses and station tours, community outreach, and fire education in the classrooms to name just a few. These programs need to be continued and updated as we move forward.

• The Department’s fire inspection program is challenged with many new buildings in Monona that require close attention during initial construction and follow-up, along with all other commercial and multi-family dwellings every six months. An opportunity remains for Monona business owners and landlords to reduce their costs by following the fire code.

LONG-TERM GOALS: 1. Create and maintain programs to promote community awareness and responses that minimize injury,

loss of life or property, and restore order arising from natural and man-made situations.

2. Have sufficient, happy, competent and motivated personnel to perform at the highest level.

3. Educate the public so that they understand our functions, capabilities and activities.

4. Have our community provide the resources necessary to provide the service requested by the community. As we move ahead, we must look into the possibility of a new fire station/public safety building. The current location is well suited geographically, but with the number of responses increasing and the current station’s close proximity to the library, Winnequah and Nuestro Mundo schools, and the City pool, we increase the risk of an accident involving children, whether from citizens becoming distracted by responding emergency vehicles or emergency personnel not seeing small children. A new station would also provide the space needed to house full-time, intern, and EMS personnel. The current garage facilities are cramped and require backing vehicles into the station which increases the risk of accidents.

5. Create a strong, integrated service identity.

6. Create and maintain awareness and an understanding of what constitutes a safe environment.

7. Maximize local technical communications.

8. Develop and maintain an awareness of the effects of the environment on us and our impact on the environment, and implement appropriate solutions.

2021 GOALS TO MEET CHALLENGES AND OPPORTUNITIES: 2021 Goal Method for Measuring Success

Implement more community outreach to provide addition wellness checks for high risk citizens.

Additional dates and programs will be scheduled and provided.

Begin the planning process for a new public safety building by engaging both internal and external stakeholders.

Feedback from stakeholders on the perceptions and needs of all involved, to be used for forward planning of the new PSB, including locations.

Explore the possibility of coordination for volunteer and LTE staffing.

Work with additional agencies to provide a strong pool of qualified agencies to assist with staffing.

Engage the local community in recruitment efforts for volunteers.

Increase in volunteer applications over the last 5 year average of submitted applications.

FIRE DEPARTMENT ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-52-52200-110 WAGES FULL-TIME

$ 350,695 Includes 50% of wages for full-time Fire Chief and 9 full-time FF/Paramedics. Remainder covered under 205-52-52300-110.

100-52-52200-118 LEAVE WAGES

$ 6,500 Includes 50% of leave wages for 9 full-time FF/Paramedics. Remainder covered under 205-52-52300-118.

100-52-52200-119 WAGES PART-TIME

$ 6,500 Covers stipend for one assistant fire chief in charge of volunteer FF administration.

100-52-52200-120 OVERTIME

$ 12,500 Reduced due to additional staffing, so there will be less overtime coverage needed. Remainder covered under 205-52-52300-120.

100-52-52200-130 FICA



$ 43,772 Retirement contributions for 50% of staff earnings. Remainder covered under 205-52-52300-131.


$ 100 Remainder covered under 205-52-52300-132.


$ 60,614 This account provides half of the premiums for the full-time staff positions. Remainder covered under 205-52-52300-133.


$ 1,500 Includes training opportunities for career and volunteer firefighters. Also includes membership such as NFPA and County Arson Association where training is a priority. Increase based upon recommendation from Public Safety Commission. Increase is due to the need for more specialized training and needing to bring in outside trainers with the expertise to train our personnel in such areas as RIT, Hybrid vehicles, WMD and HazMAT.


$ 2,500 Includes 50% of uniform allowance for full-time FF/Paramedics (based on contract). Also includes 100% of uniform allowance for Assistant Fire Chiefs and provisions for LTE and volunteer firefighter uniforms, e.g. shirts, name tags and badges. Remainder covered under 205-52-52300-137.

100-52-52200-150 PHYSICAL EXAMINATIONS

$ 1,600 Complete physicals are required for new members. Average cost around $400 each.

ACCOUNT AMOUNT DESCRIPTION 100-52-52200-191 WI LENGTH OF SERVICE AWARD

$ 11,000 State-sponsored program that allows municipality to deposit funds for each firefighter into a managed account that will receive some state matching funds that vary each year. Intended to reward volunteer firefighters and encourage longevity. Includes administrative fees.

100-52-52200-221 TELEPHONE

$ 1,300 Includes station phones and cellular phones.


$ 1,400 Based on past years.


$ 500 Standard office supplies

100-52-52200-312 POSTAGE

$100

100-52-52200-340 FIREFIGHTER SUPPLIES

$ 2,000 Includes variety of expendable items such as foam, radio/pager batteries, special cleaning materials, personal protective clothing, etc. Covers fees for Madison/Dane Co. Haz-Mat B services.


$ 15,000 Increased based on past years. Includes NFPA- required testing for pumps, breathing apparatus, gas monitors and hydraulic rescue tools. Preventive maintenance for fire apparatus included in this category. Whenever possible, Monona DPW mechanic services will be used. Increase is due to the need to do annual ground ladder testing required by NFPA 1932, aerial ladder testing and annual pump testing and maintenance required by NFPA 1911.

100-52-52200-351 BUILDING MAINTENANCE & REPAIR

$ 500 This category covers minor expenses. Major items covered under capital budget or requested on emergency basis from contingency funds.

100-52-52200-373 FIRE PREVENTION & EDUCATION

$ 1,500 This is intended to purchase National Fire Protection Association Code manuals used in the bi-annual fire inspections of all commercial properties within the city as required by state statutes; this will also be used to purchase annual memberships to NFPA and NFSA. It is the Fire Department’s goal is to provide ongoing fire prevention and education to the schools and citizens of the City. Funds will be used to purchase supplemental materials for this goal.

100-52-52200-374 FIRE DEPARTMENT INTERN PROGRAM

$ -0- Long term goal not funded at this time.


$ 4,500 Based on 1,044 gallons diesel @ $3.35/gal and 625 gallons gasoline @ $2.85/gal

ACCOUNT AMOUNT DESCRIPTION 100-52-52200-372 FIREFIGHTER RECRUITMENT & RETENTION

$ 37,000 This category is used to support efforts to recruit firefighters and retain those already on the department. The increase is due to an increase in the yearly stipend for the volunteer firefighters. $15/drill and $15/call

100-52-52200-800 FIRE / EMS COVERAGE – POP

$ 46,000 This program is used to pay for the paid on premise program stipends.

100-52-52200-810 FIREFIGHTER EQUIPMENT

$ 6,000 Typically used to purchase replacement equipment. New, major cost equipment is funded through the capital budget process.


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- INSPECTIONS100-52-52400-110 SALARIES 17,441 15,048 22,442 8,122 18,000 20,994 21,204 100-52-52400-130 FICA 1,334 1,151 1,717 621 1,377 1,606 1,622 100-52-52400-214 WEIGHTS & MEASURES 4,400 4,400 4,400 4,400 4,400 4,400 4,400 100-52-52400-221 TELEPHONE 825 3 6 2 4 - - 100-52-52400-230 INSPECTION SERVICES 46,452 90,142 90,926 26,199 80,000 60,000 60,000 100-52-52400-231 CODE ENFORCEMENT SERVICES - - - - - - - 100-52-52400-320 PUBLICATIONS - - - - - 150 150 100-52-52400-340 INSPECTION SUPPLIES 35 7 69 - - 300 - 100-52-52400-370 FUELS & ADDITIVIES 273 371 357 79 300 400 400 --- 70,761 111,122 119,919 39,422 104,081 87,850 87,776 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 22,600 22,826 0 --- NON-PERSONNEL 64,850 64,950 0%--- TOTAL 87,450 87,776 0%---

DEPARTMENT Inspections PROGRAM BUDGET ACCOUNT 52400

MISSION OF DEPARTMENT: Health, safety, and the welfare of Monona citizens is the primary concern of the Building Department. To ensure a level of effectiveness, it will be essential to educate and inform the public on the importance of permits, ordinances, and inspection procedures. CHALLENGES AND OPPORTUNITIES AHEAD: The key challenges for the Building Inspection Department are to review building plans and perform the necessary inspections consistently in a non-biased, timely manner. The Inspection Department must also keep current with changes in the State of Wisconsin Administrative Code and the City of Monona Municipal Code. The need for building inspection services can fluctuate greatly from year to year and month to month, depending on many factors, including the amount of new development and redevelopment underway in the City at any given time, the economy, the state of the housing market, and the amount of disposable income property owners have to upgrade their homes at any given time. All of these make scheduling and planning for building inspection services difficult. In addition, the availability of personnel who are qualified and looking for work in the field of building inspection is very limited. From 2010-2018, the City shared a building inspector with the Village of McFarland. The inspector’s hours were split equally between the two communities, with mutual flexibility during increased times of construction in either community. In 2018, McFarland requested that we end the agreement, as they had significant new development requiring a full-time building inspector. In 2019, the City then entered into a contract with General Engineering Company (GEC) for inspection services. Services are billed at an hourly rate plus mileage, and inspectors spend more or less time in Monona as workloads dictate.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Maintain integrity of building inspection program. 2. Respond to received complaints and address property code violations. 3. Remain current with an changes in the State of Wisconsin Administrative Code, the City of Monona

Municipal Code, and the International Code Council. SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: 1. This budget reflects a full year of property inspections.

INSPECTIONS



$ 21,204 Part-time property maintenance personnel @ 16 hours/week and part-time commercial electrical inspector.

100-52-52400-130 FICA

$1,622 Social Security at 7.65% for part-time property maintenance personnel

100-52-52400-214 WEIGHTS AND MEASURES

$ 4,400 Based on contract with Wisconsin Department of Weights and Measures.

100-52-52400-230 INSPECTION SERVICES

$ 60,000 Building inspection services through General Engineering Company

100-52-52400-231 CODE ENFORCEMENT SERVICES

$ -0- Code enforcement included in salary line above.

100-52-52400-232 PLANNING SERVICES

$ -0-


$ 150 Covers books, monthly updates, construction manuals

100-52-52400-340 INSPECTION SUPPLIES

$ -0- Estimate based on past experience


$ 400


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- EMERGENCY COMMUNICATIONS100-52-52600-110 DISPATCH SALARIES 160,783 191,322 228,717 117,372 234,700 234,743 236,982 100-52-52600-112 SHIFT DIFFERENTIAL 3,323 3,763 3,914 1,971 3,800 3,600 3,600 100-52-52600-118 LEAVE WAGES 6,616 7,281 8,572 1,142 8,500 7,000 8,500 100-52-52600-119 WAGES, PART TIME 24,122 13,168 4,623 308 7,000 20,403 9,500 100-52-52600-120 DISPATCH OVERTIME 19,064 13,713 10,026 5,630 13,000 13,000 13,000 100-52-52600-130 FICA 16,003 17,099 19,098 9,427 20,426 21,324 20,776 100-52-52600-131 WISCONSIN RETIREMENT 14,080 15,172 16,759 8,533 17,680 17,438 17,691 100-52-52600-132 LIFE & DISABILITY INSURANCE 43 47 48 26 48 300 100 100-52-52600-133 HEALTH INSURANCE 45,730 56,078 60,875 31,064 62,562 62,562 64,332 100-52-52600-134 PROFESSIONAL DEVELOPMENT 2,932 2,114 1,608 - 2,000 2,000 2,800 100-52-52600-137 UNIFROM ALLOWANCES 905 954 571 118 400 400 - 100-52-52600-214 CRIMINAL RECORDS CHECKS 2,919 980 2,219 945 2,300 2,300 2,300 100-52-52600-240 SERVICE CONTRACTS 74,484 81,290 83,319 67,966 86,000 89,238 86,516 100-52-52600-340 DISPATCH SUPPLIES 690 581 1,176 182 1,200 1,500 1,500 --- $371,694 $403,563 441,524 244,684 459,616 475,808 467,597 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 380,370 374,481 -2%--- NON-PERSONNEL 95,438 93,116 -2%--- TOTAL 475,808 467,597 -2%------

DEPARTMENT Public Safety PROGRAM BUDGET Communications ACCOUNT 52600 MISSION OF DEPARTMENT: To provide effective, efficient and professional service to the residents and visitors of the City of Monona, as well as to the Public Safety professionals in contact with the communications center.

CHALLENGES AND OPPORTUNITIES AHEAD: Keep costs down while increasing the current efficiency of the department through technological advances and focusing on the demands of the community.

COVID-19 has been one of the most challenging events during 2020, which will probably continue into 2021.

LONG-TERM GOALS FOR THE DEPARTMENT: • Continue to seek grant funding to improve efficiency of the communications operations with limited funding

and personnel.

• Continue to maintain the IT room and work with the IT committee to upgrade outdated telephone, radio and computer equipment for the benefit of all city departments.

• Continue to evaluate equipment and software to increase the efficiency of records management, dispatch and the court system.


2021 Goal Method for Measuring Success Maintain part-time dispatchers with ability to fill in as needed.


Continue to work with the Dane County Dispatch Training Consortium and other outside opportunities to develop regularly scheduled in-service training for our dispatchers.

When possible, include dispatchers in Police in-service training sessions.


Continue to monitor improvements to the DaneCom radio system and upgrade equipment as necessary.


Continue to monitor for issues employees may encounter with the transition from Global to the Zuercher RMS in late 2020.


SIGNIFICANT PROGRAM CHANGES: 1. With the 2007 Operations budget, the dispatch center was authorized to add an additional full-time employee.

This had a very positive impact on operations, with improved staffing, morale and longevity. Personnel working in this very high-stress environment were able to take needed time off without the department incurring overtime or major schedule changes. In July 2009, one of the full-time dispatchers resigned for another position. Due to a budget shortfall, the city implemented a hiring freeze and did not allow this

position to be filled. With the 2010 Operations budget the fifth full-time employee was cut from the budget. With the lack of part time dispatchers available to fill open shifts, Lt. Deuman was forced to work a substantial amount of open shifts. In 2018, a 5th full time dispatch position was added to the operations budget.

2. In late 2015, during the 2016 budget review, it was recommended that a study be completed to determine if it were effective to maintain an independent dispatch center prior to the 2017 budget discussions. The MPSIS group (our Global RMS/CAD consortium) previously completed a dispatch consolidation study in 2012. That study recommended each community with a current communication center should maintain their existing centers. The study found this was the most cost-effective solution, which also provided the highest quality of service to each community.

A City of Monona Dispatch study was completed in September of 2016. The study group was comprised of city alders, multiple city staff, and community members. This study group recommended that the Fire Department dispatching be moved to the Dane County Communications Center (DCCC) to provide for the best level of service for mutual aid (MABAS) response. The DCCC currently dispatches all other Dane County fire departments. It was further recommended that all other services (police dispatch, records and 911 services) be retained in our communications center. Our goal is to provide the best possible service to the community that resides in and uses the many attractions located in the City of Monona.

On July 24, 2018, the Dispatch Study group reconvened to discuss the status of the dispatch operation. We have never taken cellular calls, but only landline (hard wire) 911 calls. With more and more people abandoning their landlines, we are receiving fewer 911 calls (average is less than 2 per day). It was the consensus of the group that rather than purchase a new 911 system, it was more cost effective to have Dane County take all the incoming 911 calls and process them through the TriTech CAD system. On July 25, 2018, the Public Safety Committee also approved this recommendation for the 2019 Capital Budget. Both groups recognize the importance of maintaining our dispatch center to continue providing a high level of service to the community. On January 1, 2019, Dane County started taking all incoming 911 calls.

GOAL ACHIEVEMENTS IN 2020: 1. All personnel had to be trained for the transition from the Global RMS to the Zuercher RMS in September

2020.

2. All department personnel, including dispatchers, completed a 3-hour Implicit Bias online training during July and August 2020.

GOALS NOT ACHIEVED IN 2020: 1. Training is always a difficult goal to achieve, as we are limited in our staffing coverage. With the COVID-19

pandemic affecting operations starting in March of 2020, many of the conferences and training schools had to be cancelled.

PUBLIC SAFETY - EMERGENCY COMMUNICATIONS CENTER ACCOUNT JUSTIFICATIONS

ACCOUNT AMOUNT DESCRIPTION 100-52-52600-110 DISPATCH SALARIES

$ 236,982

Full-time wages for 5 dispatchers based on budgeted increase. Salary adjustments.


$ 3,600 Shift differential pay

100-52-52600-118 LEAVE WAGES

$ 8,500 Wages while employees on vacation

100-52-52600-119 WAGES, PART-TIME

$ 9,500 Part-time dispatch wages

100-52-52600-120 DISPATCH OVERTIME

$ 13,000 Estimate of overtime

100-52-52600-130 FICA



$ 17,691 City half share of the annual Wisconsin Retirement expense; 6.75% split of the 13.5% cost

100-52-52600-132 LIFE AND DISABILITY INSURANCE

$ 100 Estimate of life/disability insurance


$ 64,332 Based on actual increase


$ 2,800

Training for dispatchers (PSC increased to $4,000)


$ -0- Removed from budget in 2020.

100-52-52600-214 CRIMINAL RECORDS CHECK

$ 2,300

Fees paid to State of Wisconsin for liquor license applicants’ background checks for the City Clerk. Revenue to offset this cost is collected through the applicants’ fees. Department averages approximately 330 checks per year @ $7 each = $2,310.

ACCOUNT AMOUNT DESCRIPTION 100-52-52600-240 SERVICE CONTRACTS

$ 86,516

Service contracts for: radios, RMS, CAD and Court software, radio console, 911 and other equipment. Amount includes maintaining the VHF radio frequencies for the FD and DPW. $60,786 MPSIS RMS/CAD system (reduced) 4,500 MAPD 800 MHz Radio fees 5,964 General Communications (DPW & FD) 1,440 TIME quarterly fees 250 Approximate Language Line annual cost 600 Dane County fees for CITRIX, Summit, New World, Spillman access 6,648 DaneCom fees 2,128 Leads On Line 576 Schedule Anywhere PD and Dispatch 624 Deer Creek Technology 500 CSI (Tim Kriz Policy) 2,500 TRACs Support and other misc. items. This line may be underfunded depending on maintenance expenses not covered by contracts.

100-52-52600-340 DISPATCH SUPPLIES

$ 1,500

Batteries, tapes, computer paper, print cartridges, etc.


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET

--- PUBLIC WORKS TOTAL RECAP--- (Includes Highway & Street Administration, Shop Machinery & Buildings, Street Maintenance, and Forestry)--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 429,227 445,716 3.84%--- NON-PERSONNEL 366,802 350,350 -4.49%--- TOTAL 796,029 796,066 0%------


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- HIGHWAY & STREET ADMINISTRATION100-53-53100-111 WORKING FOREMEN SALARY 46,269 46,889 39,600 29,448 40,491 40,491 40,896 100-53-53100-130 FICA 3,438 3,485 2,912 2,191 3,098 3,098 3,129 100-53-53100-131 WISCONSIN RETIREMENT 3,146 3,141 2,594 1,988 2,733 2,733 2,760 100-53-53100-132 LIFE & DISABILITY INSURANCE 7 8 9 5 10 75 25 100-53-53100-133 HEALTH INSURANCE 13,835 14,915 10,583 7,889 10,877 10,877 11,190 100-53-53100-134 PROFESSIONAL DEVELOPMENT 703 384 611 995 1,700 1,700 1,200 --- $67,398 $68,823 56,309 42,516 58,909 58,974 59,200 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 57,274 58,000 1%--- NON-PERSONNEL 1,700 1,200 -29%--- TOTAL 58,974 59,200 0%---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- SHOP, MACHINERY & BUILDINGS100-53-53200-110 MECHANIC SALARIES 38,063 43,907 49,347 23,929 50,000 55,002 57,516 100-53-53200-111 SHOP SALARIES 52,139 51,491 30,880 20,328 30,000 40,072 40,081 100-53-53200-120 OVERTIME 153 16 147 26 100 200 200 100-53-53200-130 FICA 6,388 7,042 5,982 3,273 6,128 7,288 7,481 100-53-53200-131 WISCONSIN RETIREMENT 5,874 6,387 5,265 2,989 5,287 6,431 6,699 100-53-53200-132 LIFE & DISABILITY INSURANCE 2 1 3 1 5 145 25 100-53-53200-133 HEALTH INSURANCE 26,763 30,040 25,038 752 31,805 31,805 31,467 100-53-53200-220 GAS & ELECTRIC UTILITIES 18,591 18,562 22,483 7,239 18,000 18,000 18,000 100-53-53200-221 TELEPHONE 4,340 3,726 4,015 2,094 3,800 3,800 4,000 100-53-53200-222 WATER & SEWER UTILITIES 5,201 6,884 8,091 8,594 8,500 7,615 7,800 100-53-53200-349 GARAGE MATERIAL & SUPPLY 12,168 9,497 16,060 7,407 16,000 16,000 16,500 100-53-53200-350 REPAIR & MAINT SUPPLIES 17,409 17,647 20,355 6,215 16,000 16,000 16,000 --- 187,091 195,198 187,666 82,847 185,624 202,358 205,770 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 140,943 143,470 2%--- NON-PERSONNEL 61,415 62,300 1%--- TOTAL 202,358 205,770 2%---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- PUBLIC WORKS ADMINISTRATION--- EXPENSES100-53-53210-110 Public Works Admin Salaries 28,166 28,835 30,202 15,817 31,634 31,634 31,950 100-53-53210-130 FICA 2,095 2,143 2,257 1,122 2,420 2,420 2,444 100-53-53210-131 Wisconsin Retirement 1,915 1,932 1,978 1,068 2,135 2,135 2,157 100-53-53210-132 Life & Disability Insurance 12 13 14 8 16 70 25 100-53-53210-133 Health Insurance 6,672 7,156 7,438 3,944 7,114 7,114 8,139 100-53-53210-134 Professional Development 799 1,468 1,978 666 1,800 1,800 1,000 100-53-53210-240 Outside Services 12,718 6,200 10,661 - 7,000 7,000 5,570 100-53-53210-310 Office Supplies 24 349 326 31 150 200 175 100-53-53210-710 Metropolitan Planning Organization 2,454 2,454 2,454 - 3,100 3,100 3,100 100-53-53210-360 Vehicle Maint. And Repair 31 232 - - - - - 100-53-53210-370 Fuels & Additivies 174 296 167 28 250 300 275 --- $55,061 $51,077 57,476 22,684 55,619 55,773 54,835 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 43,373 44,715 3%--- NON-PERSONNEL 12,400 10,120 -18%--- TOTAL 55,773 54,835 -2%------


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- STREET MAINTENANCE & CONSTRUCTION100-53-53300-110 STREET SALARIES 38,127 35,790 31,268 9,244 33,423 33,423 33,178 100-53-53300-111 SNOW & ICE SALARIES 12,148 21,846 23,498 11,750 21,000 21,495 23,885 100-53-53300-114 ON CALL WAGES 1,100 - - 500 - - - 100-53-53300-115 ROW MAINTENANCE 7,940 6,895 44,529 5,166 14,000 14,204 14,204 100-53-53300-116 ROW PERMIT WAGES - - - 5,095 11,000 11,834 11,834 100-53-53300-118 LEAVE WAGES 31,339 29,068 42,307 21,297 32,000 30,354 34,503 100-53-53300-119 PART TIME WAGES 20,591 19,223 22,978 3,749 20,000 25,415 25,415 100-53-53300-120 STREET OVERTIME 864 4,558 567 234 5,000 500 500 100-53-53300-121 SNOW & ICE OVERTIME - - 13,895 6,658 12,000 12,000 12,000 100-53-53300-123 COVID 19 Wages - - - 29,552 29,552 - - 100-53-53300-130 FICA 8,810 8,964 13,660 7,102 11,354 11,416 11,897 100-53-53300-131 WISCONSIN RETIREMENT 6,754 6,916 10,581 6,190 9,796 10,073 10,498 100-53-53300-132 LIFE & DISABILITY INSURANCE 33 33 40 27 50 350 50 100-53-53300-133 HEALTH INSURANCE 29,496 30,087 43,834 20,164 36,520 36,520 37,746 100-53-53300-134 PROFESSIONAL DEVELOPMENT 270 472 189 744 744 500 500 100-53-53300-137 UNIFORM ALLOWANCE 2,582 2,713 2,687 1,068 3,300 3,300 3,300 100-53-53300-190 OTHER PERSONNEL SERVICES 1,953 347 1,163 668 1,200 1,300 1,300 100-53-53300-230 STREET OUTSIDE SERVICE 35,580 23,760 11,629 4,566 36,000 36,000 21,000 100-53-53300-231 MEDIAN AND TERRACE MAINT 4,082 3,238 12,535 6,109 8,154 7,000 5,500 100-53-53300-232 STREET SWEEPING DISPOSAL - - - 1,338 3,700 3,700 3,700 100-53-53300-340 SAFETY EQUIPMENT 3,001 2,677 1,588 824 2,500 2,500 2,500 100-53-53300-350 STREET EQUIP MAINT & REPAIR 8,644 8,787 13,346 2,731 8,000 8,950 8,950 100-53-53300-351 SNOW & ICE EQUIP MAINT & REPAIR 4,207 6,395 6,849 3,088 6,500 6,500 6,500 100-53-53300-370 FUELS & ADDITIVES 18,027 27,557 26,633 8,797 20,000 27,500 22,000 100-53-53300-371 STREET SUPPLIES 14,732 9,893 15,759 2,547 11,300 11,300 11,300 100-53-53300-372 SNOW & ICE SUPPLIES 34,037 31,592 40,936 25,864 38,000 38,662 25,000 100-53-53300-374 STREET SIGN REPAIR & REPLACEMENT 1,224 2,622 2,805 482 2,000 2,000 2,500 --- $285,541 $283,434 383,274 185,555 377,093 356,796 329,760 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 207,584 215,710 4%--- NON-PERSONNEL 149,212 114,050 -24%--- TOTAL 356,796 329,760 -8%---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET------ ROAD RELATED FACILITIES100-53-53420-220 STREET LIGHTING UTILITIES 63,894 91,792 89,366 33,908 84,000 81,600 87,000 100-53-53420-233 TRAFFIC CONTROL MAINT 16,804 6,565 12,831 12,157 20,000 13,500 24,000 --- $80,698 $98,357 102,197 46,065 104,000 95,100 111,000 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 95,100 111,000 17%--- TOTAL 95,100 111,000 17%---

DEPARTMENT Public Works PROGRAM BUDGET ACCOUNT 53100, 53200, 53210, 53300,

55200, 56110 MISSION OF DEPARTMENT: To provide high quality services to Monona residents, and to complete department projects and duties in an efficient, cost effective manner.

CHALLENGES AND OPPORTUNITIES AHEAD: Maintaining current service levels while adhering to budget constraints.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. To continue to provide high-quality, cost-effective public works services to the residents of Monona.

2. Continuing to adequately maintain or replace the asphalt on City streets.

3. To review, monitor, and evaluate the staff and services provided by the department.

4. To continue to inform the public through service cards, email, web postings, newsletters, phone, and other available resources.

SIGNIFICANT PROGRAM COST AND PERSONNEL CHANGES:

• Public Works Administration:

o Outside Services for engineering assistance is reduced by $1,000.

• Highway and Street Administration:

o Professional Development is reduced by $500.

• Shop, Machinery and Buildings:

o Garage material and supply increases by $500.

• Street Maintenance and Construction:

o Streets Outside Services is reduced by $16,000. o Median & Terrace Maintenance is reduced by $1,500. o Fuels & Additives is reduced by $5,500. o Snow & Ice Supplies is reduced by $13,662. o Street Sign Repair & Replacement increases by $500.

• Road-Related Facilities:

o Street Lighting Utilities increases by $5,400. o Traffic Control Maintenance increases by $10,500.

• Forestry:

o Brush Pickup increases by $2,325. (½ allocation here, and ½ in storm utility)

GOAL ACHIEVEMENTS IN 2020: 1. Completed crack sealing and infrared heat patching on City streets as part of the City’s street repair program.

2. Completed various small area road patching utilizing City staff and equipment.

3. Completed the purchase of all capital equipment items.

4. Inspected the City’s sidewalk inventory and completed updates to the GIS sidewalk layer.

5. Completed sidewalk panel replacement and grinding as needed.

6. Replaced door handles at the DPW garage with ADA-compliant door handles.

7. Replaced the water fountain at the DPW break room.

8. Completed pavement marking throughout the City.

9. Replaced old street signs as needed throughout the City.

GOALS NOT ACHIEVED:

PUBLIC WORKS

ACCOUNT JUSTIFICATIONS HIGHWAY AND STREET ADMINISTRATION ACCOUNT AMOUNT DESCRIPTION 100-53-53100-111 OPERATIONS SUPERVISOR SALARY

$ 40,896

100-53-53100-130 FICA





$ 25 City share of life/disability insurance


$ 11,190 Health, vision and dental insurance


$ 1,200 APWA membership renewal $348; supervisor expenses for seminars, workshops, conferences (2021-WisDOT 2 day class $850)

SHOP, MACHINERY AND BUILDINGS ACCOUNT AMOUNT DESCRIPTION 100-53-53200-110 MECHANIC SALARIES

$ 57,516 Mechanic’s labor for building and equipment maintenance and repair

100-53-53200-111 SHOP SALARIES

$ 40,081 Work done in Public Works garage by Public Works crew members

100-53-53200-120 OVERTIME

$ 200 Estimated 30 hours

100-53-53200-130 FICA








100-53-53200-220 GAS & ELECTRIC UTILITIES

$ 18,000 Garage utilities

ACCOUNT AMOUNT DESCRIPTION 100-53-53200-221 TELEPHONE

$ 4,000 Garage telephone and fax (includes cell phones)


$ 7,800 Garage utilities

100-53-53200-349 GARAGE MATERIAL & SUPPLY

$ 16,500 Softener salt, light bulbs, facility maintenance services, Tyco fire alarm monitoring contract $1,665, annual testing of RP valves, office supplies, parking lot storm cleaning, etc.

100-53-53200-350 VEHICLE & EQUIPMENT STOCK SUPPLY

$ 16,000 All departments – oil, spark plugs, filters, belts, lubricant, tires, brakes, etc.

PUBLIC WORKS ADMINISTRATION ACCOUNT AMOUNT DESCRIPTION 100-53-53210-110 DPW ADMIN SALARIES

$ 31,950 Allocation of salaries for Director of Public Works and Project Coordinator/GIS Specialist

100-53-53210-119 PART-TIME WAGES

$ -0- Part-time intern wages

100-53-53210-130 FICA









$ 1,000 Seminars, workshops, conferences, association dues, and continuing education


$ 5,570 Misc. engineering services with contracted firms for service unrelated to capital projects

100-53-53210-245 SOFTWARE PURCHASES & MAINTENANCE

$ -0- Software upgrades and support costs for engineering equipment


$ 175 Paper, copy expenses and other office supplies

100-53-53210-710 METRO PLANNING ORGANIZATION

$ 3,100 Annual MPO fees

ACCOUNT AMOUNT DESCRIPTION 100-53-53210-360 VEHICLE MAINTENANCE & REPAIR

$ -0- Maintenance and repair


$ 275 Fuel for vehicles; based on $2.33/gal. gas; $2.69/gal. diesel

STREET MAINTENANCE ACCOUNT AMOUNT DESCRIPTION 100-53-53300-110 STREET SALARIES

$ 33,178 Labor for street maintenance and repair, and traffic control

100-53-53300-111 SNOW & ICE SALARIES

$ 23,885 Labor for snow and ice control of streets and sidewalks


$ -0- Scheduled work outside normal work hours at 40ȼ per hour

100-53-53300-114 ON CALL WAGES

$ -0-

100-53-53300-115 ROW MAINTENANCE SALARIES

$ 14,204 Labor for right of way maintenance

100-53-53300-116 ROW PERMIT WAGES

$ 11,834 Right of way permit inspection program

100-53-53300-118 LEAVE WAGES

$ 34,503 Labor allocation for sick leave, vacation, jury duty, holiday, bereavement, and workers comp.


$ 25,415 Labor for mowing/trimming in public works areas

100-53-53300-120 STREET OVERTIME

$ 500 Overtime for street-related emergencies

100-53-53300-121 SNOW & ICE OVERTIME

$ 12,000 Overtime for snow removal after normal work hours

100-53-53300-130 FICA









$ 500 Seminars and training for crew

ACCOUNT AMOUNT DESCRIPTION 100-53-53300-137 UNIFORM ALLOWANCE

$ 3,300 Work uniform allowances for DPW (6) miscellaneous gear, labeling, etc…

100-53-53300-190 OTHER PERSONNEL SERVICES

$ 1,300 Alere Consortium Admin – $125 Department random drug screen testing, physicals

100-53-53300-230 STREET OUTSIDE SERVICES

$ 21,000 Crack filling, heat patch – $18,650 Bridge inspection – $1,350 Weed treatment on Blvds. – $4,500

100-53-53300-231 MEDIAN & TERRACE MAINTENANCE

$ 5,500 mulch, block wall flower replacement, sail washing, block wall landscaping, solid waste transport fee

100-53-53300-232 STREET SWEEPING DISPOSAL

$3,700 50% of annual costs

100-53-53300-340 SAFETY EQUIPMENT/TESTING

$ 2,500 Safety equipment for street operations, CDL reimbursement, annual audiograms

100-53-53300-350 STREET EQUIPMENT MAINTENANCE/ REPAIR

$ 8,950 Maintenance and repair of equipment and vehicles

100-53-53300-351 SNOW & ICE EQUIPMENT MAINTENANCE/REPAIR

$ 6,500 Maintenance and repair of snow and ice control equipment

100-53-53300-370 FUEL/ADDITIVES

$ 22,000 Diesel fuel, unleaded gas, lubricants; based on $2.33/gal. gas; $2.69/gal. diesel

100-53-53300-371 STREET SUPPLIES

$ 11,300 Supplies for the program; cold patch, snow fence, signposts and gravel, digital sign repair

100-53-53300-372 SNOW & ICE SUPPLIES

$ 25,000 Salt, 260 tons at $81.60/ton; liquid brine $1,000 Additional purchase: 30 tons, $2,448

100-53-53300-374 STREET SIGN REPAIR & REPLACEMENT

$ 2,500 Material replacement of regulatory and warning street signs and posts $2,000, lake loop $500

ROAD-RELATED FACILITIES ACCOUNT AMOUNT DESCRIPTION 100-53-53420-220 STREET LIGHTING UTILITIES

$ 87,000 Street lighting utility and maintenance costs

100-53-53420-233 TRAFFIC CONTROL MAINTENANCE

$ 24,000 Traffic signals on Monona Drive and Broadway


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- FORESTRY100-56-56110-110 FORESTRY SALARIES 19,698 10,971 21,624 16,558 30,000 15,008 18,878 100-56-56110-120 OVERTIME 962 395 1,177 494 900 500 500 100-56-56110-130 FICA 1,519 833 1,679 1,256 2,295 1,186 1,482 100-56-56110-131 WISCONSIN RETIREMENT 1,405 760 1,493 1,151 1,980 1,047 1,308 100-56-56110-132 LIFE & DISABILITY INSURANCE 137 160 172 76 121 82 82 100-56-56110-133 HEALTH INSURANCE 5,595 3,765 6,808 42,744 5,603 5,603 6,286 100-56-56110-240 OUTSIDE SERVICES 7,500 8,127 7,000 1,028 7,500 7,500 7,500 100-56-56110-340 FORESTRY SUPPLIES 256 96 505 44 300 500 300 100-56-56110-350 EQUIPMENT MAINT & REPAIR 1,444 1,953 2,348 1,926 2,500 1,700 2,000 100-56-56110-351 Right-of-way Tree Removals - - - - - - - 100-56-56110-352 Tree Removals & Care 10,002 18,295 32,713 1,439 15,000 15,000 15,000 100-56-56110-354 BRUSH PICKUP 20,867 29,500 33,888 9,994 34,675 34,675 37,000 100-56-56110-355 GYPSY MOTH SPRAY PROGRAM - - - - - - - --- 69,383 74,855 109,408 76,710 100,874 82,801 90,336 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 23,426 28,536 22%--- NON-PERSONNEL 59,375 61,800 4%--- TOTAL 82,801 90,336 9%---

CONSERVATION AND DEVELOPMENT – FORESTRY

ACCOUNT AMOUNT DESCRIPTION 100-56-56110-110 FORESTRY SALARIES

$ 18,878 Labor for forestry, brush collection, and leaf collection activities

100-56-56110-119 PART-TIME SALARIES

$ -0- Part-time salaries

100-56-56110-120 OVERTIME

$ 500 Emergency brush and tree removal

100-56-56110-130 FICA







$ 6,286 Health, dental, vision insurance


$ 7,500 Contract services for professional forester

100-56-56110-340 FORESTRY SUPPLIES

$ 300 Supplies for the program

100-56-56110-350 EQUIPMENT MAINT/REPAIR

$ 2,000 Maintenance and repair of brush equipment

100-56-56110-352 TREE REMOVALS

$ 15,000 Contract services for tree removals in right-of-way, and other areas public works areas

100-56-56110-354 BRUSH COLLECTION SERVICES

$ 37,000 Brush collection services – (50% of annual costs) Brush – $31,500 Storm cleanup – $3,000 Christmas tree collection – $2,500


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- PARKS100-55-55200-110 PARK SALARIES 51,422 75,808 75,740 54,711 107,000 112,352 111,292 100-55-55200-119 WAGES, PART TIME 51,397 54,182 67,485 10,419 44,000 60,000 58,650 100-55-55200-120 OVERTIME 1,312 2,495 4,346 3,144 5,000 3,000 3,000 100-55-55200-130 FICA 7,598 9,708 10,989 5,125 11,934 13,414 13,230 100-55-55200-131 WISCONSIN RETIREMENT 3,596 5,232 5,161 3,905 7,336 7,786 7,715 100-55-55200-132 LIFE & DISABILITY INSURANCE 17 24 21 6 25 200 50 100-55-55200-133 HEALTH INSURANCE 19,657 27,041 16,259 6,662 19,000 17,327 30,130 100-55-55200-134 PROFESSIONAL DEVELOPMENT 903 749 1,731 1,322 1,800 2,000 1,500 100-55-55200-220 GAS & ELECTRIC UTILITIES 16,625 15,563 17,144 15,663 31,000 25,000 25,000 100-55-55200-221 TELEPHONE 4,631 6,640 7,215 3,464 7,200 7,200 7,200 100-55-55200-222 WATER & SEWER UTILITIES 12,323 13,729 12,371 5,491 14,000 14,000 14,000 100-55-55200-225 STORM WATER UTILITY 4,464 5,461 4,342 1,752 5,000 7,000 6,000 100-55-55200-240 OUTSIDE SERVICES 4,419 2,457 3,569 735 2,000 4,500 4,500 100-55-55200-340 PARK SUPPLIES 17,935 18,849 15,375 7,046 25,000 20,000 17,000 100-55-55200-350 EQUIPMENT MAINT & REPAIR 8,119 12,959 8,754 5,430 9,000 8,500 8,500 100-55-55200-351 FACILITIES MAINT & REPAIR 5,838 10,039 8,310 2,610 9,000 6,000 6,000 100-55-55200-370 FUELS & ADDITIVES 6,430 7,016 8,683 2,172 7,000 7,000 7,000 100-55-55200-393 Portable Restrooms 3,080 4,325 5,060 2,560 2,800 5,000 1,000 100-55-55200-396 Bird City 125 125 125 125 125 500 250

--- $219,891 $272,404 272,677 132,342 308,220 320,779 322,017 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 214,079 224,067 5%--- NON-PERSONNEL 106,700 97,950 -8%--- TOTAL 320,779 322,017 0%

DEPARTMENT Parks & Recreation PROGRAM BUDGET Parks ACCOUNT 100 MISSION OF DEPARTMENT: Parks & Recreation improves the community’s quality of life by providing well designed and properly maintained parks and recreational opportunities for all citizens. Services include development and maintenance of parks, the community center, and outdoor pool. The Department also offers a wide variety of group and individual recreation programs, special events, and promotion of healthy active lifestyles.

CHALLENGES AND OPPORTUNITIES AHEAD: Monona parks have seen many improvements over the last several years, and the challenge ahead will be able to maintain them and keep the parks beautiful for our residents to enjoy and to attract new families to Monona. Staffing levels will need to be evaluated as new additions to the park system are built and priorities are redefined for use of the parks.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Develop comprehensive management and standard operating procedure plans for the parks. This includes

detailed documentation of maintenance and repair work at shelters and playgrounds, mowing operations, and tree inventories.

2. Develop a published priority system and project listing for park improvements, including beach grooming, athletic field maintenance, mowing operations, tree pruning, shelter cleaning/maintenance, playground inspection/repair.

3. Continue to coordinate projects as outlined in the Parks & Open Space Plan for improvements. Achieve efficiency in maintenance operations and provide ongoing education for parks staff.

4. Storage of equipment and a place for the increasing amount of seasonal staff is becoming a challenge. Ideally, if the Fire Station was moved, Parks would move into that space; but additional locations for a storage building for trucks, mowers, and athletic field maintenance equipment should be explored.

ACCOMPLISHMENTS IN 2020: 1. Successfully disassembled Monona RiverRink and put into storage until re-opening in November 2020.

2. Responsible for the startup and winterization of the following facilities: Dream Park Shelter (and family restroom), Gazebo irrigation, Fireman’s Park Shelter (and restrooms), Schaefer Shelter, Ahuska Park Shelter (and restrooms) Schluter Park Restrooms, Lottes Restroom, Oneida Park Shelter and bubblers at Frost Woods and Greenway.

3. Planted memorial tree at Arrowhead Park.

4. Removed the Barry Johnson baseball field, graded area and seeded for future athletic (soccer) fields. New Barry Johnson memorial installed.

5. Built a natural playground adjacent to Fireman’s Park fields.

6. Painted park picnic tables and storage boxes.

7. Due to COVID-19, less athletic field maintenance was needed, resulting in reduced staff costs.

8. Mowed all parks with less staff, or when needed, the help of office staff.

9. Repaired skate park, with more materials and plans to improve.

2021 SIGNIFICANT PROGRAM CHANGES: 1. Eliminate portable restrooms at all parks except for Lottes and Bridge Road Park before and after shelter

season. In -1 and -2% budgets, there would be no portable toilets at all, and shelters would shut down on October 1.

2. Reduction in park supplies on expenditure restraint and a reduced number of trash/recycling cans at parks without restrooms.

3. Reduced number of seasonal staff; some parks will be mowed and trimmed less frequently 4. Possibly no weekend clearing of the lagoon for ice skating, and park sidewalks would not be cleared of

snow on weekends. 5. Planned Stone Bridge park construction. 6. With COVID-19 the use of outdoor spaces is more important than ever. We’ll have a sharp focus on

year-round beautiful outdoor spaces for the community to gather, and for our planning and programming.

PARKS OPERATIONS


ACCOUNT AMOUNT DESCRIPTION 100-55-55200-110 PARK SALARIES

$ 111,292 Two (2) full-time staff persons to perform maintenance of parks, and Public Works time for seasonal mowing of parks, and other park projects. Also includes Outdoor Pool & Monona Bank River Rink maintenance responsibilities. Includes 25% of Director Salary

100-55-55200-119 WAGES, PART-TIME

$ 58,650 Seasonal employee wages: Summer parks maintenance staff Parks weekend staff Spring/fall/winter seasonal staff Ball diamond groomer

100-55-55200-120 OVERTIME

$ 3,000 Overtime as required for special events and snow removal at the RiverRink for ice skating operations maintenance

100-55-55200-130 FICA




100-55-55200-132 LIFE & DISABILITY INS.



$ 30,130 Health, dental and vision insurance for full-time and DPW staff allocation


$ 1,500 Education and training to support park maintenance improvement and portion of Director’s professional development.

ACCOUNT AMOUNT DESCRIPTION 100-55-55200-220 GAS & ELECTRIC UTILITIES

$ 25,000 Gas and electric for park lighting and shelters. Based on 2019-2020 averages.

100-55-5520-221 TELEPHONE

$ 7,200 Telephone expense and fire alarm monitoring/ inspection services at Fireman’s, Lottes, Oneida, and Schluter park shelters. Also includes cell phone for full-time parks staff.


$ 14,000 Utilities for shelters, restrooms, and water fountains.

100-55-55200-225 STORMWATER UTILITY EXPENSE

$ 6,000 Charges paid for City park lands to the Stormwater Utility.


$ 4,500 $1,200 – Dane County mosquito spraying program $750 – MG School-to-Work program $650 – Weed spraying $1,200 – Schluter/Frost Woods beach testing $700 – Contracted services for planting beds at Riverfront Park

100-55-55200-340 PARK SUPPLIES

$ 17,000 Includes paper towels, toilet paper, trash bags, sand, miscellaneous parts, paint, recycling containers for park shelters; personal protective equipment


$ 8,500 Maintenance and repair of park equipment and park maintenance equipment. Includes cost share of equipment maintenance of DPW-shared equipment.

100-55-55200-351 FACILITIES MAINTENANCE & REPAIR

$ 6,000 Maintenance and repair of park shelters, restroom facilities, equipment sheds and park equipment.

100-55-55200-370 FUEL/ADDITIVES

$ 7,000 Lawn mower and parks truck fuel and oil

100-55-55200-393 PORTABLE RESTROOMS

$ 1,000 Portable restrooms at Bridge Road Park and Lottes parks.

100-55-55200-395 BIRD CITY

$ 250 Application fee and related expenses to promote Bird City events.


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- PLANNING100-56-56300-110 PLANNING SALARIES 61,876 41,428 39,425 29,141 58,283 58,283 58,866 100-56-56300-119 PART-TIME WAGES 2,133 6,196 5,703 - - - - 100-56-56300-130 FICA 4,829 3,572 3,414 2,168 4,459 4,459 4,503 100-56-56300-131 WISCONSIN RETIREMENT 4,208 2,776 2,582 1,967 3,847 3,934 3,973 100-56-56300-132 LIFE & DISABILITY INSURANCE 14 9 10 8 16 190 20 100-56-56300-133 HEALTH INSURANCE 8,712 9,219 6,430 8,548 17,096 19,700 18,571 100-56-56300-134 PROFESSIONAL DEVELOPMENT 2,285 2,856 2,156 - 2,800 2,800 2,200 100-56-56300-340 SUPPLIES 237 133 300 40 400 700 700 100-56-56300-341 LANDMARKS COMMISSION SUPPLIES - - - - 200 200 200 100-56-56300-719 OUTSIDE SERVICES - 59,312 17,801 5,239 15,000 - - 100-56-56300-720 COMMUNITY DEVELOPMENT / PROMOTIO - 125 283 149 - - - 100-56-56300-721 UNIVER CITY YEAR INITATIVE 5,000 - - - - - - --- 89,293 $125,625 78,104 47,260 102,100 90,266 89,034 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 86,566 85,934 -1%--- NON-PERSONNEL 3,700 3,100 -16%--- TOTAL 90,266 89,034 -1%---------------TOTAL GENERAL FUND EXPENDITURES 6,445,840 3,324,180 6,866,265 6,763,772 6,601,537 ------

DEPARTMENT Planning and Development PROGRAM BUDGET City Planning/Development ACCOUNT 56300

MISSION: To provide prompt and professional response and review to development proposals through the coordination of City site plan and zoning permit review and approval activities and the application of community zoning performance standards to the permit review process.

To provide staff services to the Plan Commission including review and recommendation of development proposals, updating and implementation of the Comprehensive Plan, and administration of the Zoning Code.

The Planning and Development Department provides value to the City of Monona in the following ways:

A. Provides a Comprehensive Plan comprised of policies and neighborhoods/area plans which guide the development and redevelopment of the City in a planned and controlled way and which maximize the land resources of the City of Monona while attempting to lessen traffic congestion, conserve the natural environment, and promote the public health, safety, convenience, and general welfare of the community.

B. Strives to optimize the value to the community of the commercial tax base of the City in terms of the revenue it generates and its assessed value while maintaining the appropriate land use and relationship to the community.

C. Regulates development and controls signage to produce an aesthetically attractive environment.

D. Seeks grant funding for public improvements.

The Planning and Development Department hopes to accomplish through its work the improvement in the overall quality of life for all residents in the City through the implementation of sound planning and zoning policies and practices.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Facilitate the recommendations of Comprehensive Plan.

2. Facilitate the recommendations of the Strategic Plan for Economic Development.

3. Facilitate the recommendations of the Strategic Housing Plan.

4. Facilitate the recommendations of the Sustainability Plan.

5. Promote and implement the Renew Monona Program.

LONG-TERM AND SHORT-TERM GOALS FOR THE DEPARTMENT: 1. Continued economic growth through development and redevelopment of target areas.

a. Specific focus at South Towne Mall and along both East and West Broadway. 2. Continue residential development consistent with the Comprehensive Plan and Strategic Housing Plan.

a. Research the opportunities offered by accessory dwelling units and small lot developments. 3. Revise the Zoning Code to address frequent issues.

a. Provide opportunities to include Green Zoning initiatives into the Ordinance. b. Formalize the Code Enforcement process with assistance from other City Staff.

4. Review and enhance the tracking of permits, conditions of approval and code violations. 5. Continue implementation of the Historic Preservation Ordinance, and assist with the nomination of previously

selected properties to the National Register of Historic Places.

PLANNING AND COMMUNITY DEVELOPMENT ACCOUNT JUSTIFICATION


$ 58,886 Share of salary plus approximately 15% from CDA and TID 8 Budget.


$ -0- Wages for part-time sustainable planning intern moved to administration budget.

100-56-56300-130 FICA





$ 20 City share of premium


$ 18,571


$ 2,200 Covers cost of planning journals, APA / AICP membership, professional conferences, and courses.

100-56-56300-340 SUPPLIES

$ 700 Covers cost of planning drafting supplies, maps and miscellaneous supplies.

100-56-56300-341 LANDMARKS COMMISSION SUPPLIES

$ 200 Covers costs of printing for historic tours, signs, and other special events.


$ -0- To develop a Master Plan for the South Towne mall area

100-56-56300-720 COMMUNITY DEVELOPMENT / PROMOTION

$ -0-

100-56-56300-721 UNIVERCITY YEAR INITIATIVE

$ -0-


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- COMMUNITY DEVELOPMENT AUTHORITY--- REVENUES201-48-48110-000 INTEREST & DIVIDENDS INCOME 42 96 115 21 - - - 201-48-48900-000 OTHER REVENUES 10,030 8,301 - - - - - 201-48-48900-100 RENT 109,354 7,175 - - - - - 201-49-49240-100 TRANSFER FROM GENERAL FUND 15,000 15,000 15,000 15,000 15,000 15,000 14,000 201-49-49240-400 TRANSFER FROM TIF - - - - 10,850 29,632 19,907 --- $134,426 $30,572 15,115 15,021 25,850 44,632 33,907 --- EXPENDITURES201-56-56700-200 PROPERTY MAINTENANCE 146,689 13,403 - - - - - 201-56-56700-214 LAND ACQUISITION - 16 - 11 - - - 201-56-59270-100 CDA SUPPORT STAFF 9,724 4,168 750 3,171 7,000 25,000 15,000 201-56-59210-110 REIMBURSEMENT FOR ADMINISTRATION 13,288 5,734 7,115 4,154 13,000 13,557 13,693 201-56-59210-130 FICA 637 427 515 299 995 1,037 1,047 201-56-59210-131 WI RETIREMENT 580 384 466 280 850 888 938 201-56-59210-132 LIFE & DISABILITY INSURANCE 4 3 2 1 5 25 10 201-56-59210-133 HEALTH INSURANCE 1,375 1,085 1,367 937 3,000.0 3,125 3,219 201-56-59210-134 PROFESSIONAL DEVELOPMENT - - - 190 - - 201-56-59210-210 MARKETING 495 14 - - 1,000 1,000 - --- $172,792 $25,233 10,215 9,044 25,850 44,632 33,907 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 18,632 18,907 1%--- NON-PERSONNEL 26,000 15,000 -42%--- TOTAL 44,632 33,907 -24%---

DEPARTMENT Community Development Authority PROGRAM BUDGET ACCOUNT 201 MISSION OF DEPARTMENT: To promote and assist economic development in the City of Monona through efforts of the Community Development Authority in the areas of business retention and attraction and economic revitalization of commercial areas of the community. CHALLENGES AND OPPORTUNITIES AHEAD: Monona is an established community, primarily residential in character that enjoys a wide range of housing stock and a high level of municipal services. It is landlocked and there is little undeveloped land in the community. It is therefore important to Monona homeowners that the city’s commercial and housing sector be as successful as possible in order to ensure continued quality services that are affordable to all. The economic base is sound, however there exists opportunities for high-quality redevelopment in certain areas. The challenge ahead, therefore, is to position the city properly in order that redevelopment in the community is successful. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Implement the economic development strategy as approved by the Mayor, City Council and Plan

Commission. 2. Ensure completion of the Riverfront Project. 3. Focus economic development efforts on the Monona Drive and Broadway Avenue Commercial Corridors,

and the South Towne Mall area. 4. Develop each commercial and housing parcel to their full income generating potential. 5. Create a distinctive look and feel for Monona Drive and Broadway. 6. Create an environment that is attractive to developers and financial institutions. 7. Maintain as nearly as possible the current ratio of commercial property valuation to residential property

valuation. 8. A strategy that facilitates and encourages private and public sector development of housing opportunities for a

variety of household sizes, ages, and income levels. 9. Administer the Renew Monona Loan Program to incentivize renovation of affordable housing stock within

the community. 10. Pursue innovative economic development strategies, such as a Business Retention and Expansion (BRE) visit

program, and partner with neighboring communities on promotion of the City of Madison Opportunity Zone #2 (which includes City of Monona properties).

COMMUNITY DEVELOPMENT AUTHORITY ACCOUNT JUSTIFICATION

REVENUES

ACCOUNT AMOUNT DESCRIPTION 201-49-42200-100 TRANSFER FROM GENERAL FUND

$ 14,000

201-49-49249-400 TRANSFER FROM TIF

$ 19,907 Transfer from TIF

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 201-56-56700-200 PROPERTY MAINTENANCE

$ -0-

201-56-56700-210 LEGAL SERVICES

$ -0-


$ -0-

201-56-56700-214 LAND ACQUISITION

$ -0-

201-56-59270-100 CDA SUPPORT STAFF

$ 15,000 Consultant Staff to support CDA with implementation of economic development Strategy.

201-56-59210-110 REIMBURSEMENT FOR ADMINISTRATION

$ 13,693 Allocation of 5% of salary of City Administrator and City Planner/Community Development Coordinator.

201-56-59210-130 FICA



$ 938 Wisconsin Retirement at 6.75%


$ 10


$ 3,219

201-56-59210-210 MARKETING

$ -0- Marketing the city


$ -0-

ACCOUNT AMOUNT DESCRIPTION 201-56-59210-214 RENEW MONONA

$ -0-

201-59-59220-100 TRANSER TO TIF

$ -0-

201-59-59220-200 TRANSFER TO TIF

$ -0-


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- MEDIA--- REVENUES203-46-44100-000 FRANCHISE FEES 128,084 124,589 122,003 27,705 120,000 116,008 120,000 203-46-46700-000 OTHER REVENUE 37,822 54,733 56,380 - 60,000 60,623 60,623 203-46-49300-000 FUND BALANCE APPLIED - - - - - - 1,116 --- $165,906 $179,322 178,383 27,705 180,000 176,631 181,739 TELEVISON--- EXPENDITURES203-55-55370-110 TELEVISON WAGES 59,800 69,670 72,028 22,190 42,622 78,521 79,306 203-55-55370-119 TV WAGES, PART TIME 31,727 6,465 8,885 6,910 13,000 12,000 16,000 203-55-55370-130 FICA 7,099 5,995 6,361 2,338 4,255 6,925 7,291 203-55-55370-131 WISCONSIN RETIREMENT 6,104 4,950 4,915 1,599 2,792 5,261 5,314 203-55-55370-132 LIFE & DISABILITY INSURANCE 24 16 16 8 16 75 25 203-55-55370-133 HEALTH INSURANCE 10,021 10,855 10,557 2,130 4,000 10,386 11,364 203-55-55370-134 PROFESSIONAL DEVELOPMENT 1,599 1,131 1,641 - 1,000 1,325 900 203-55-55370-210 LEGAL 961 - - - 500 - - 203-55-55370-211 CONSULTANT FEES 12,453 - - - - - - 203-55-55370-212 ADMINISTRATION/ACCTING SERV 2,300 2,300 2,300 - 2,300 2,300 2,300 203-55-55370-220 GAS & ELECTRIC UTILITIES 5,034 5,197 - 202 - - - 203-55-55370-221 TELEPHONE 3,337 2,020 1,548 316 1,200 1,220 - 203-55-55370-310 OFFICE SUPPLIES - - 12 - - - - 203-55-55370-313 WEB PAGE DEVELOPMENT & EXPENSE 195 - - - - - - 203-55-55370-340 MARKETING 3,083 2,729 1,197 285 400 400 400 203-55-55370-341 STUDIO MAINTENANCE 2,950 1,537 1,190 748 2,000 2,000 2,000 203-55-55370-370 FUEL AND GAS - - - - 300 700 675 203-55-55370-510 INSURANCE 675 473 675 - 675 675 675 203-55-55370-800 MEDIA COMMUNITY ROOM 395 475 1,924 471 900 900 950 203-55-55370-810 EQUIPMENT 14,950 19,588 19,906 5,518 15,500 15,500 15,500 203-55-55370-820 MUSIC LICENSE 1,600 - - 68 - - - 203-55-55370-816 NEW TRANMISSION METHODS 4,779 - - 150 - - - --- Total Televison $169,087 $133,401 133,154 42,934 91,460 138,188 142,700 ---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGETRADIO203-55-56370-110 RADIO WAGES - 20,071 21,763 11,135 22,274 22,320 22,543 203-55-56370-130 FICA - 1,534 1,659 849 1,704 1,707 1,725 203-55-56370-131 WISCONSIN RETIREMENT - 1,345 1,425 752 1,459 1,495 1,510 203-55-56370-132 LIFE & DISABILITY INSURANCE - 8 9 4 10 25 25 203-55-56370-133 HEALTH INSURANCE - 592 779 384 800 1,909 1,933 203-55-56370-134 PROFESSIONAL DEVELOPMENT - 112 320 - 500 550 - 203-55-56370-210 LEGAL - - 226 - 500 500 - 203-55-56370-211 CONSULTANT FEES - 2,500 - - - - - 203-55-56370-340 MARKETING - - - (40) 500 500 - 203-55-56370-341 STUDIO MAINTENANCE - - - 2 2,100 2,100 1,800 203-55-56370-510 INSURANCE - - - - 203 - 203 203-55-56370-816 STREAMING SERVICE - - - 6,329 7,700 4,678 7,100 203-55-56370-820 MUSIC LICENSE - - - 619 2,200 2,200 2,200

Total Radio -$ 26,162$ 26,181$ 20,034$ 39,950$ 37,984$ 39,039$

--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 140,624 147,036 5%--- NON-PERSONNEL 35,548 34,703 -2%--- TOTAL 176,172 181,739 3%

DEPARTMENT Community Media PROGRAM BUDGET Operations ACCOUNT 2021

MISSION OF DEPARTMENT: Monona Community Media aims to educate, engage and enrich our community through media production and media literacy. We produce and transmit quality, community-based programming to serve the residents of Monona. The purpose of these programs are to foster communication between the City, the School and the Community. CHALLENGES AND OPPORTUNITIES AHEAD: 1. Brand Community Media and WVMO more efficiently. 2. Increased workload at WVMO regarding daily scheduling, daily programming, audio editing, and

overall content creation due to COVID-19. 3. Consistent presence of WVMO and Community Media at new Riverfront Development, including

hosting and sponsoring of events and music concerts. 4. Managing radio station volunteer efforts. 5. Staffing for WVMO (audio production/content creation). 6. Increasing the presence and visibility of Community Media at City Center. 7. Increase promotion of radio station and visual services to community and area businesses. 8. Involving Monona Grove High School (MGHS) students in WVMO. 9. Funding for larger, more expensive equipment replacement in the coming years (both radio and TV).

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Work with city administration to efficiently utilize community media, when appropriate, for city

communications. (Both internal and external communications.) 2. Steady funding from outside sources for the Community Media Department. 3. Permanent part-time audio production/communications position for radio station. 4. Formal process for MGHS student involvement with WVMO.

SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: Staffing and Benefits for 2020

1. Media Coordinator position eliminated. Multimedia Content Producer position created at $40,000 per year, hourly.

2. LTE part-time position added for 2021. Scheduled at 10-15 hours per week at $15 per hour. Works specifically for WVMO, assisting with daily programming, scheduling and audio editing. Increased workload due to COVID.

GOALS FOR 2021:

2021 Goals Status Increase City of Monona promotional content with assistance from other city departments.

Planning and organizing processes for increased production work and efficiency.

Create content that can be broadcast on both radio and television.

Continuing to research content ideas that would be feasible for both radio and television.

Develop better processes and procedures for audio and video creation, which in turn, will assist in creating more content than previous years.

Redesign of the Media Coordinator position into a Multimedia Content Producer position.

Increase WVMO volunteer participation by requiring Radio show producers to volunteer for additional WVMO events and/or production.

Process has been set into place.

Increase marketing efforts and fundraising for Community Media.

MG football broadcasts have been successful in the past.

Work to brand Monona Community Media and WVMO as one entity.

Banners with both logos

COMMUNITY MEDIA ACCOUNT JUSTIFICATIONS

REVENUES

ACCOUNT AMOUNT DESCRIPTION 203-46-44100-000 FRANCHISE FEES

$ 120,000 Estimated franchise fees

203-46-46700-000 OTHER REVENUE

$ 60,623 Contract agreement with Monona Grove School District


$ 1,116

TV EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 203-55-55370-110 WAGES

$ 79,306

Director and Coordinator salaries

203-55-55370-119 WAGES, PART-TIME

$ 16,000

High school operation technicians and youth apprentice

203-55-55370-130 FICA

$ 7,291


$ 5,314

Wisconsin Retirement at 6.75%

203-55-55370-132 LIFE & DISABILITY

$ 25 Estimated amount


$ 11,364 Estimated amount


$ 900 Memberships, conferences

203-55-59210-212 ADMIN / ACCOUNTING SERVICES

$ 2,300 Reimbursement to City for data processing and accounting services

203-55-55370-221 TELEPHONE

$ -0-


$ -0-

203-55-55370-313 WEB PAGE DEVELOPMENT

$ -0-

ACCOUNT AMOUNT DESCRIPTION 203-55-55370-340 MARKETING

$ 400

Marketing efforts, banners, employee polo shirts and t-shirts

203-55-55370-341 STUDIO MAINTENANCE

$ 2,000 Adobe software subscriptions

203-55-55370-370 FUEL AND GAS

$ 675 Travel to and from high school and other events

203-55-59210-510 INSURANCE

$ 675 Department share of property insurance premium

203-55-59210-800 MEDIA COMMUNITY ROOM

$ 950

203-55-55370-810 EQUIPMENT

$ 15,500 Camera, radio computer, video computer, radio supplies

RADIO EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 203-55-55370-110 WAGES

$ 22,543 Director and Multimedia Content Producer salaries

203-55-55370-130 FICA

$ 1,725



203-55-55370-132 LIFE & DISABILITY

$ 25 Estimated amount




$ -0- Memberships, conferences

203-55-55370-210 LEGAL

$ -0-

Radio station licenses renewal and paperwork

203-55-55370-340 MARKETING

$ -0- Marketing efforts, banners, volunteer shirts, etc.

203-55-55370-341 STUDIO MAINTENANCE

$ 1,800 Remote desktop connections, radio automation system control

203-55-59210-510 INSURANCE

$ 203 Department share of property insurance premium

ACCOUNT AMOUNT DESCRIPTION 203-55-55370-816 STREAMING SERVICE

$ 7,100 Web streaming, Charter internet, Teamviewer Remote Service, WiFi hotspot

203-55-55370-820 MUSIC LICENSE

$ 2,200 BMI, ASCAP, SESAC, SOUND EXCHANGE


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- LIBRARY--- REVENUES202-46-41110-000 GENERAL PROPERTY TAXES 537,480 557,555 604,100 614,453 614,453 614,453 617,774 202-46-43720-000 COUNTY AID FOR LIBRARIES OPERATIONS 180,272 219,016 218,245 166,131 166,131 163,515 162,270 202-46-43730-000 COUNTY AID FOR LIBRARIES FACILITIES 43,280 323 - 50,806 50,806 50,806 53,815 202-46-46110-000 COPIER RECEIPTS 3,054 3,141 3,229 885 885 3,000 3,000 202-46-46710-000 FINES 5,615 5,427 5,785 2,082 2,500 6,500 6,000 202-46-46730-000 ROOM RENTALS 3,701 6,356 5,919 4,413 4,413 6,000 5,000 202-46-48900-100 VENDING MACHINE 4,856 4,450 5,285 1,111 1,111 3,700 3,500 202-46-49300-000 FUND BALANCES APPLIED - - - - - 15,724 - --- 778,257 $796,270 842,564 839,880 840,299 863,698 851,359 --- EXPENDITURES202-55-55110-110 PERMANENT LIBRARY UNION SALARIES 236,200 224,021 335,052 183,634 367,066 368,012 381,587 202-55-55110-118 COVID 19 Wages - - - 19,303 19,303 - - 202-55-55110-119 WAGES, PART TIME 120,785 108,655 127,459 39,579 75,305 110,809 92,949 202-55-55110-130 FICA 32,679 33,276 35,951 17,924 35,318 36,630 36,302 202-55-55110-131 WISCONSIN RETIREMENT 21,653 21,845 23,642 12,485 24,226 24,840 25,757 202-55-55110-132 LIFE & DISABILITY INSURANCE 12 13 16 10 20 375 100 202-55-55110-133 HEALTH INSURANCE 51,873 53,577 74,463 32,184 63,917 63,917 85,034 202-55-55110-134 PROFESSIONAL DEVELOPMENT 3,913 4,268 3,885 1,117 2,500 4,000 2,000 202-55-55110-220 GAS & ELECTRIC UTILITIES 33,136 31,335 36,344 9,440 33,000 35,500 32,000 202-55-55110-222 WATER & SEWER UTILITIES 3,622 3,528 3,702 1,907 3,600 3,554 3,554 202-55-55110-240 SERVICE CONTRACTS 45,217 43,874 46,533 18,750 47,000 47,731 49,000 202-55-55110-241 AUTO CIRCULATION SYSTEM RENTAL 41,172 41,627 41,355 42,906 42,905 43,000 44,500 202-55-55110-310 OFFICE SUPPLIES 5,043 5,485 4,859 1,779 2,800 3,000 2,000 202-55-55110-312 POSTAGE 3 72 - - - 175 150 202-55-55110-340 JANITORIAL SUPPLIES 2,092 2,016 1,822 1,535 1,900 2,000 2,000 202-55-55110-341 PROGRAMMING 4,901 5,044 4,743 1,796 5,000 5,000 4,000 202-55-55110-344 CASH OVER/SHORT (4) (1) (2) 0 - - 202-55-55110-350 EQUIPMENT MAINTENANCE & REPAIR 10,590 14,030 11,278 687 9,800 9,855 8,300 202-55-55110-351 BUILDING MAINTENANCE & REPAIR 12,468 12,159 14,658 3,418 6,000 10,000 7,500 202-55-55110-809 PERIODICAL, PAMPHLETS 4,480 2,073 4,198 1,767 4,500 4,500 4,500 202-55-55110-810 PERIODICAL, PAMPHLETS & AV SOFTWAR 13,738 13,851 13,737 3,420 13,000 13,000 12,000 202-55-55110-811 ADULT BOOKS 16,767 16,789 17,518 6,919 17,000 17,000 15,500 202-55-55110-812 CHILDREN'S BOOKS 10,116 10,614 10,222 1,966 10,250 10,250 10,000 202-55-55110-813 YOUNG ADULT BOOKS 3,188 2,736 3,257 925 3,250 3,250 3,250 202-55-55110-814 LARGE PRINT BOOKS 2,611 2,561 3,672 833 3,500 3,500 3,500 202-55-55110-817 ELECTRONIC INFO SOURCES 2,689 3,842 7,638 4,644 6,000 4,600 4,000 202-55-55110-818 BOOK LEASE PROGRAM 3,415 3,667 3,780 - 4,376 4,376 4,376 202-55-55110-819 VENDING MACHINE EXPENSE 3,896 4,712 4,958 977 1,126 3,600 2,000 202-55-55110-851 LIBRARY CAPITAL OUTLAY - 1,500 5,525 - - 15,724 - 202-55-59210-212 CITY ACCOUNTING & AUDIT SERVICES 4,500 4,500 4,500 4,500 4,500 4,500 4,500


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET202-55-59210-400 TRANSFER TO CAPITAL FUND - 16,900 - - - - - 202-55-59210-510 INSURANCE 11,000 11,000 11,000 11,000 11,000 11,000 11,000 --- $701,756 $699,568 855,766 425,406 818,162 863,698 851,359 --------- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 604,583 621,729 3%--- NON-PERSONNEL 259,115 229,630 -11%--- TOTAL 863,698 851,359 -1%--------------- LIBRARY--- FUND SUMMARY--- PROPERTY TAXES 604,100 614,453 614,453 614,453 617,774 --- TRANSFER FROM GENERAL - - - - - --- subtotal 604,100 614,453 614,453 614,453 617,774 ------ OTHER REVENUES 238,464 225,427 225,846 249,245 233,585 --- TOTAL REVENUES 842,564 839,880 840,299 863,698 851,359 ------ EXPENDITURES 855,766 425,406 818,162 863,698 851,359 ------------

DEPARTMENT Library PROGRAM BUDGET Library Operations ACCOUNT 202 2021

MISSION OF DEPARTMENT: The Monona Public Library enriches lives by building community connections, fostering imagination, and opening up a world of ideas.

The Monona Public Library’s primary mission is to help meet the educational, informational, and leisure needs of area residents, organizations, and businesses. We are a dynamic, civic resource which offers creative and capable staff and responds to community needs for quality information and library services. We provide free and open access to recorded knowledge and provide expert guidance in its use. We offer the community a well-maintained, balanced collection of materials in popular formats.

Offering innovative, relevant programming to stimulate reading and the desire to learn, we also provide an array of public use computers, information technologies, training and tutoring opportunities. As a portal to an ever- expanding world of information and knowledge, the library is a synergistic center of activity and opportunity for the expanded community. The library fully participates in collaborative library activities – within the County and region – and in so doing provides the widest range of services and resources possible in the most cost-effective manner. We provide programs and services in a comfortable, attractive, and safe library building and grounds. We work to provide hope and comfort for those that use the library, while also supplying the knowledge and tools needed to navigate through a world consisting of more and more information.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Making Library Services Flexible and Scalable to Adjust to Unpredictable Circumstances. The library was forced to dramatically change services for the majority of 2020 due to COVID-19. It took time to make the environment safe for staff to work together, and to get people access to materials in any way. It also took adjusting to put all of our programming on virtual platforms and make it as accessible as we could. For 2021, library staff will continue to evaluate our services and look to see how can meet the community’s needs fully, whether the library building is open or not.

2. New Youth Services Coordinator The Library’s current Youth Services Coordinator, Karen Wendt, will be retiring in early 2021 after 35+ years of service to the City and community. The library will look to hire someone after she retires. This could dramatically shift the projects and programs in Youth Services. Both a challenge and opportunity is increasing this position from 32 hours a week to 40 hours a week. The Monona Public Library is one of the very few libraries without a full time head of Youth Services, and given the importance of early childhood literacy, connection with families, and meeting the needs of those children in grade school and above, it is necessary to allow someone to work full time to adequately meet these needs.

3. Equity and Social Justice Given the current trends, the library feels it is long overdue to assist the community in improving knowledge and change around racial and social equity. This will start at the library level, looking at library policies and the hiring strategies and framework to try and take down any barriers that prevents POC and other minorities from working or coming into the library. The library collections will be audited to eliminate any items that are determined to be unacceptable, and programs for all ages will be created to share accurate information around these topics. Most importantly, the library will continue to work on being a platform for anyone in the community, especially those individuals who do not have a platform to share their stories. Through this the library will work with other organizations and businesses through our outreach efforts.

4. Strategic Plan The library is dedicated on instituting the necessary changes that were highlighted and organized in the strategic plan. The first area this will be seen is the lower level to make it more accommodating and add services needed. We will also work on our messaging and communication with the public about what the library offers, and continue to strengthen and add community connections and partners.


2021 Goal Method for Measuring Success Increase outreach to Monona community and surrounding communities to determine what services these communities need and how best the library can meet them.

Talking with businesses and organizations on what their needs are and explain how they can help the community through the library. We are looking to be a bridge between the community and these organizations, facilitating conversations and meetings. Bring in racial eq it ad a main con ersation piece

Evaluate technology needs of the community. Improve training on existing technologies in the form of structured programs, workshops, and providing one-on-one assistance. Talk with patrons about what technology they wish the library has (ex. Virtual reality).

Look at use of building and how it has changed. We will consult with patrons and interior decorators on the layout of the building, how to improve comfort, and how to decrease confusion by adding necessary signage.

Potential COVID-related changes to services. How to keep and/or increase services provided to the community while prioritizing safety to staff and patrons. This is in the event COVID is still a threat in 2021.

Coordinate increased cooperation with other city departments, namely Parks and Rec, and the Senior Center.

Would like to continue improving our relationships with the Parks & Recreation Department and the Senior Center to see how we can coordinate programs. We still need to look at how we can do Anji Play. The library has a good relationship with the afterschool program.

Continue to be a family attraction in Monona with additional resources in Early Literacy Learning that foster love of reading, language skills, learning readiness and creativity.

Determine the amount of increase in youth program offerings and attendance and library checkouts of youth material. We are also looking at the increase in accessibility-focused programs and how we are providing services that other area libraries are not. This includes headcount with programs and also doing focus- group discussion with parent/guardian groups.

Provide programs that are of interest to adults and families. Combination of talking with patrons about what areas they have an interest in and/or need (ex. Information literacy in today’s social media world, how to jar your own vegetables, etc.), along with looking to see what national trends are out there to introduce to the Monona community.

SIGNIFICANT PROGRAM CHANGES: • Focus on virtual programs for all ages. • Ripple Project in partnership with the Dane County Library Services. • Upcoming Youth Services Coordinator change.

GOAL ACHIEVEMENTS IN 2020: ● Services During COVID

Library staff worked hard to make sure as many library services were available to the public as possible without allowing people to enter the building. Staff worked all hours to create and structure digital programs, including making the Summer Reading Program done entirely virtually. Staff also created the curbside services for items to be circulated, as well as develop a quarantine schedule for the return of items.

• Participation in the Wisconsin Libraries Transform Communities Statewide Project The Monona Public Library is participating in an 18 month statewide project, Wisconsin Libraries Transform Communities, administered by the Department of Public Instruction. The project has a library staff member work with the member of the community to identify a community need and then create a project that focuses on meeting said need.

● Installed New Self Check Machines Used capital funds to replace the three self-check machines at the library. The three new machines work faster and allow for a better checkout experience for patrons. They also allow for the library to market events on the screens.

● Lower Level Bathrooms Remodeled

Used capital funds to re-tile, paint, and update fixtures in the four lower level restrooms. These updates make the restrooms more accommodating and less dated. The remodel also finalized converting the four restrooms to gender-neutral restrooms, as well as making them single use for security and privacy reasons.

● The Library successfully raised over $13,000 in the second Loud in the Library annual fundraising events for the Friends of the Library.

● Focus on cross staff training Staff are already trained in many different areas of the library. In 2020 we would like to give staff the opportunity to do more outside of the building, furthering the connection between staff and the community members. We hear repeatedly that people come to the library because of the staff, and we also believe would benefit both the community and the Library if we could increase opportunities for staff to engage with others and share library services outside the building. This will require other staff to fill in and/or evaluate staff capacity and look to see what changes need to be made in the future.

LIBRARY ACCOUNT JUSTIFICATIONS

REVENUES

ACCOUNT AMOUNT DESCRIPTION 202-46-41110-000 GENERAL PROPERTY TAXES

$ 617,774 Total increase in City’s appropriation to maintain current library program and off-set county funding decrease

202-46-43720-000 COUNTY AID FOR LIBRARIES

$ 162,270 Estimated Dane County aid for operations based on projections provided by Dane County.

202-46-43730-000 COUNTY AID FOR LIBRARY FACILITIES

$ 53,815 Estimated Dane County aid for facilities-use reimbursement.

202-46-46110-000 COPIER RECIEPTS

$ 3,000 Based on average estimated revenue.

202-46-46710-00 FINES


202-46-46730-000 ROOM RENTALS


202-46-48900-100 VENDING MACHINES

$ 3,500 Estimated collection from vending machines to offset products purchased (see expenditures).

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 202-55-55110-110 LIBRARY STAFF SALARIES

$ 381,587 Library Director and 9 professional staff members. This amount increases the Youth Services Coordinator from 32 hours/week to 40 hours/week.


$ 92,949 Part-time library assistants and pages, including seasonal and outdoor summer help.

202-55-55110-130 FICA

$ 36,302

Estimate based on 2021 salaries and wages


$ 25,757 Estimate based on eligible salaries to the Wisconsin Retirement System.


$ 100 Based on staff participation.


$ 85,034 Estimate based on eligible staff participation.


$ 2,000 Knowledge workers need on-going training to meet community expectations. This includes workshops and conferences. Anticipating fewer conference attendances due to COVID.

202-55-55110-220 GAS AND ELECTRIC UTILITIES

$ 32,000 Represents the library’s share; additional amount of 15% is paid from the City.

202-55-55110-222 WATER AND SEWER UTILITIES

$ 3,554 This is to reflect the shift in how the Library is billed.


$ 49,000 Cleaning services, HVAC, elevator, fire suppression, printers, windows, and landscape.

202-55-55110-241 SCLS MEMBERSHIP & SERVICE PAYMENT

$ 44,500 Cost set by shared membership and services agreement with South Central Library System. There was a slight increase this year to member libraries for the services provided. This includes ILS management, public PC management, and technology infrastructure.


$ 2,000 Processing of new materials as well as traditional office expenses are paid out of this line. 202-55-55110-312

POSTAGE $ 150 Reflects 2020 expenses and potential mailing

of books.

202-55-55110-340 JANITORIAL SUPPLIES

$ 2,000 Necessary for building maintenance and cleaning.

202-55-55110-341 PROGRAMMING

$ 4,000 Used for storytimes, program supplies, and performers.

202-55-55110-344 CASH OVER/SHORT

$ -0-


$ 8,300 Based on expenses in 2020 and anticipated repair of equipment. This is reduced by $2,450 from previous year.

202-55-55110-351 BUILDING MAINTENANCE & REPAIR

$ 7,500 Based on expenses in 2020 and anticipated repair of equipment. This is reduced by $2,450 from previous year. Concern about maintenance on old building.

202-55-55110-809 PERIODICALS

$ 4,500 Magazines and newspapers in print

202-55-55110-810 AV & SOFTWARE

$ 12,000 All DVDs, Books on CD, music CDs and gaming software for all age levels. Decrease of $1,000.

202-55-55110-811 ADULT BOOKS

$ 15,500 Fiction and non-fiction items in the Adult section.

ACCOUNT AMOUNT DESCRIPTION 202-55-55110-812 CHILDREN'S BOOKS

$ 10,000 Fiction and non-fiction items in the Children’s section.

202-55-55110-813 YOUNG ADULT BOOKS

$ 3,250 Fiction and non-fiction items in the Young Adult section.

202-55-55110-814 LARGE PRINT BOOKS

$ 3,500 Fiction and non-fiction items in the Large Print section.

202-55-55110-817 ELECTRONIC INFO SOURCES

$ 4,000 Online subscriptions and services, including wireless printing.

202-55-55110-818 STATE E-BOOK BUYING POOL

$ 4,376 Monona contributes to the statewide contract to provide electronic books for all state residents. The member libraries recently voted to increase participation amounts to counter rising demand of eBooks and eAudiobooks.

202-55-55110-819 VENDING MACHINE EXPENSE

$ 2,000 Cost of products for vending machine. Pass through since we (usually) show profit on revenue side.

202-55-55110-851 LIBRARY CAPITAL OUTLAY

$ -0-

202-55-59210-212 CITY ACCOUNTING/AUDIT SERVICES

$ 4,500 No change

202-55-5921-400 TRANSFER TO CAPITAL FUND

$ -0-

202-55-5921-510 INSURANCE

$ 11,000 No change


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- COMMUNITY RECREATION--- FUND SUMMARY--- PROPERTY TAXES 471,803 596,117 596,117 596,117 598,578 --- TRANSFER FROM GENERAL - - - - - --- subtotal 471,803 596,117 596,117 596,117 598,578 ------ OTHER REVENUES 496,455 29,397 320,086 809,204 620,504 --- TOTAL REVENUES 968,258 625,514 $916,203 1,405,321 1,219,082 ------ EXPENDITURES 1,246,513 434,537 913,745 1,405,321 1,219,082 ------


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- COMMUNITY CENTER --- REVENUES204-46-41110-000 GENERAL PROPERTY TAXES 142,270 143,786 131,452 164,779 164,779 164,779 164,393 204-46-46740-100 COMMUNITY CENTER RENTAL FEES 37,996 22,838 37,400 7,424 7,500 28,000 - 204-46-46740-120 CONCESSIONS 196 51 100 - - - - 204-46-46740-200 COMMUNITY CENTER BAR LEASE 775 445 - - - 500 - 204-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - --- 181,238 167,120 168,952 172,203 172,279 193,279 164,393 ------ EXPENDITURES204-55-55140-110 ADMINISTRATIVE SALARIES 94,345 81,698 80,095 44,315 82,540 82,540 46,966 204-55-55140-112 SHIFT DIFFERENTIAL 673 730 674 166 320 800 - 204-55-55140-120 OVERTIME 7,191 1,792 676 61 1,000 4,000 4,000 204-55-55140-130 FICA 7,419 6,032 5,852 3,218 6,415 6,682 3,899 204-55-55140-131 WISCONSIN RETIREMENT 6,691 5,626 5,261 2,978 5,535 5,896 3,440 204-55-55140-132 LIFE & DISABILITY INSURANCE 68 19 15 4 125 125 70 204-55-55140-133 HEALTH INSURANCE 31,235 11,592 28,003 6,557 31,936 31,936 16,218 204-55-55140-134 PROFESSIONAL DEVELOPMENT 320 497 1,154 194 500 1,000 500 204-55-55140-137 UNIFORM ALLOWANCE 271 97 223 - - 600 - 204-55-55140-220 GAS & ELECTRIC UTILITIES 29,284 28,899 26,741 9,942 25,000 29,000 29,000 204-55-55140-221 TELEPHONE 2,602 2,524 2,718 940 3,000 3,500 2,800 204-55-55140-222 WATER & SEWER UTILITIES 2,710 3,054 3,208 1,428 2,500 3,000 3,000 204-55-55140-240 SERVICE CONTRACTS 7,932 7,989 9,996 3,975 12,000 8,600 42,000 204-55-55140-310 OFFICE SUPPLIES 1,187 2,391 1,383 346 1,000 1,400 1,000 204-55-55140-344 JANITORIAL SUPPLIES 2,964 5,568 4,041 2,860 3,700 4,200 4,000 204-55-55140-350 EQUIPMENT MAINT & REPAIR - - 155 - - - - 204-55-55140-351 BUILDING MAINT & REPAIR 11,103 14,645 8,425 4,756 7,000 10,000 7,500 --- TOTAL COMMUNITY CENTER 205,994 $173,154 178,619 81,740 182,571 193,279 164,393 ---

--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 132,979 75,093 -44%--- NON-PERSONNEL 60,300 89,300 48%--- TOTAL 193,279 164,393 -15%---

DEPARTMENT Community Rec. Services PROGRAM BUDGET Community Ctr. Operations ACCOUNT 204 MISSION OF DEPARTMENT: The Monona Community Center will promote and provide quality activities and services that will contribute to the physical, emotional and social well-being of the community.

CHALLENGES AND OPPORTUNITIES AHEAD: The immediate challenge of the Monona Community Center is to accommodate the different uses of the building following COVID-19 restrictions. The building was closed to the public for most of 2020 with social distancing requirements greatly limiting indoor activities. Once COVID-19 restrictions are lifted, we will be challenged to determine the best use of the building and to balance that use with the needs of the Monona Senior Center. Pre-COVID-19, there were many classes/activities that were scheduled back-to-back, and the layout of the building cannot accommodate people who are waiting for an activity to begin. (We predict that even after COVID-19, people will want more space between themselves and others.) Facility rentals are on a downward trend and, due to COVID-19, we expect even fewer rentals going forward. In general the building layout hinders programming opportunities. A decision regarding the long-term plan for the building should be made as soon as possible. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Determine how the center is currently being used (Learning Lab, afterschool program, youth summer day

camp, classes from Recreation Department and Senior Center), and determine which are the best uses of the building.

2. Continue to provide excellent customer service to the community by using the building for programs the community most needs or wants (child care, senior center activities, winter youth dance, adult fitness, etc.)

ACCOMPLISHMENTS IN 2020: 1. Prior to schools closing, the building successfully accommodated our afterschool program. 2. A service window from outside was added to provide customer service to the community while the building

remains closed to the public. This window is used for: boat launch sticker distribution, payments, registration, child care pick-up, delivery acceptance, etc.

3. The building was the hub for the Parks & Recreation department’s youth summer camp and the indoor facility for rainy days.

SIGNIFICANT CHANGES IN 2021: 1. Elimination of outside rental groups for 2021: revenue loss of $28,000 2. Elimination of full-time buildings and grounds position: savings of $56,000 in salary and benefits 3. Contracted cleaning (5 times/week): $33,000 addition to Outside Services line item 4. Additional overtime for night/weekend snow removal by parks/DPW staff. In the -1% and -2% budget

options, snow removal would be limited on weeknights and weekends and some maintenance on grounds deferred based on the limited overtime budget.

5. As long as schools remain closed, the building will be used for the Virtual Learning Lab program for children in grades K-2.

6. Elimination of adult recreation programs in Community Center for 2021.

COMMUNITY RECREATION SERVICES - COMMUNITY CENTER ACCOUNT JUSTIFICATIONS

REVENUES ACCOUNT AMOUNT DESCRIPTION 204-46-41110-000 GENERAL PROPERTY TAXES

$ 164,393

Amount needed to subsidize Community Center.

204-46-46740-100 COM. CENTER RENTAL FEES

$ -0- Building closed due to COVID-19, unsure of outside rentals in 2021

204-46-46740-120 CONCESSIONS

$ -0-

204-46-46740-200 COM. CENTER BAR LEASE

$ -0- Did not renew lease due to elimination of facility rentals for weekend events

204-46-49210-000 TRANSFER FROM GENERAL FUND

$ -0-

EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 204-55-55140-110 SALARIES

$ 46,966 Park and Recreation Director (25%) Administrative Assistant (15%) Maintenance Worker 1 (85%) position eliminated Lead Maintenance Worker (20%) Aquatic Director/Recreation Supervisor (15%) Afterschool Coordinator (11%)


$ -0-


$ -0-

204-55-55140-120 OVERTIME

$ 4,000 Overtime for snow removal on nights and weekends

204-55-55140-130 FICA



$ 3,440 City share at 6.75%


$ 70 City share of premiums.


$ 16,218 Full coverage for Maintenance Worker 1 (position eliminated), and Director, pro-rated share (20%) of coverage for Lead Maintenance Worker.


$ 500 Prorated coverage fees to attend State conference and membership in professional organization for Director and Aquatic Director/Rec. Supervisor.


$ -0-


$ 29,000 Gas & Electric based on actual and projected.

204-55-55140-221 TELEPHONE

$ 2,800 Regular phone lines include Senior Center main phone, Community Center fax machine and 2 lines for the fire alarm system. Also includes cell phones for Director and Aquatic Director/Rec Supervisor.


$ 3,000 Water and sewer charges based on actual and estimated.


$ 42,000 $500 – copier service contract $1,700 – elevator service $1,000 – fire and smoke alarm and monitoring $500 – automatic door openers $3,300 – HVAC $600 – state inspections/fire extinguishers $800 – Pest Control $33,000 - Contract cleaning


$ 1,400 Includes computer supplies, paper, pens, and miscellaneous office materials

204-55-55140-344 JANITORIAL SUPPLIES

$ 4,000 Includes cleaning supplies, paper products, small equipment as needed.


$ -0- Expense moved to Building Maintenance/Repair

204-55-55140-351 BUILDING MAINT/REPAIR

$ 7,500 Repair and maintenance costs to the community center including grounds.


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- RECREATION--- REVENUES204-46-41110-000 GENERAL PROPERTY TAXES 53,401 54,301 65,397 83,225 83,225 83,225 83,500 204-46-46720-200 RECREATION PROGRAM FEES 56,370 122,259 166,080 10,601 20,000 58,000 42,000 204-46-46720-210 ADULT RECREATION FEES 13,106 12,389 16,650 4,041 5,000 15,000 8,000 204-46-46720-220 YOUTH SPORTS FEES 15,906 13,440 32,309 4,640 6,000 41,000 25,000 204-46-46720-280 AFTER-SCHOOL PROGRAM FEES - - 117,252 40,895 110,000 132,000 148,000 204-46-46720-290 SUMMER CAMP FEES - - - 27,246 39,000 130,000 97,500 204-46-46720-241 PARK SHELTER ADMIN FEE 1,478 1,269 1,230 - - 1,700 1,000 204-46-46720-250 CANOE/KAYAK RENTAL 2,559 8,851 5,304 7,346 7,700 6,000 7,500 204-46-46720-251 PARK FIELD RENTAL 18,077 13,726 13,945 750 1,000 15,000 10,000 204-46-46720-252 SPEICAL EVENT REVENUES 33,938 22,230 36,444 2,821 48,000 30,000 16,000 204-46-46720-295 RIVERFRONT CONCESSIONS - - 10,990 30,872 70,000 105,000 92,500 204-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - --- $194,836 $248,465 465,599 212,436 389,925 616,925 531,000 ------ EXPENDITURES204-55-55300-110 ADMINISTRATIVE SALARIES 44,120 81,718 90,623 45,353 92,662 92,662 93,589 204-55-55300-116 WAGES PART-TIME AFTER SCHOOL - - - - 96,900 - 94,308 204-55-55300-117 WAGES PART-TIME SUMMER CAMP - - - - 23,875 - 43,000 204-55-55300-118 WAGES PART-TIME GRAND CROSSING - - - 12,624 33,000 - 49,000 204-55-55300-119 WAGES, PART-TIME 69,302 75,784 179,741 55,801 25,000 260,650 41,000 204-55-55300-130 FICA 8,084 11,501 20,112 8,434 9,001 27,028 24,549 204-55-55300-131 WISCONSIN RETIREMENT 2,473 5,805 6,008 3,383 6,301 6,255 6,317 204-55-55300-132 LIFE & DISABILITY INSURANCE 6 10 15 8 50 50 25 204-55-55300-133 HEALTH INSURANCE 7,156 28,810 32,878 16,352 33,780 33,780 36,213 204-55-55300-134 PROFESSIONAL DEVELOPMENT 639 649 1,453 925 1,200 2,500 1,500 204-55-55300-214 CONTRACTED SERVICES - (322) - - - - - 204-55-55300-340 RECREATION PROGRAM 18,692 26,236 25,675 3,752 6,000 15,000 15,000 204-55-55300-341 YOUTH SPORTS 7,530 6,156 10,715 1,924 2,500 15,000 9,500 204-55-55300-342 ADULT SPORTS PROGRAM 1,736 2,089 26 20 250 2,000 500 204-55-55300-349 AFTER-SCHOOL PROGRAM - - 12,331 3,229 10,000 13,000 13,000 204-55-55300-350 SUMMER CAMP EXPENSE - - - 209 2,000 13,000 13,000 204-55-55300-351 RIVERFRONT EXPENSE - - 10,954 23,250 35,000 75,000 50,000 204-55-55300-346 ACTIVE NETWORK FEE 13,024 16,831 27,514 3,403 10,000 17,000 15,000 204-55-55300-347 PARK FIELD MAINTENANCE 11,331 12,606 13,885 - 1,500 14,000 10,000 204-55-55300-348 SPEICAL EVENT EXPENDITURE 31,769 30,696 45,710 4,076 4,000 30,000 15,500 204-55-55300-370 FUEL & ADDITIVES 1,685 1,222 1,146 195 - - - --- TOTAL RECREATION $217,546 $299,790 478,785 182,937 393,019 616,925 531,000 ---

--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 422,925 389,500 -8%--- NON-PERSONNEL 196,500 141,500 -28%--- TOTAL 619,425 531,000 -14%

DEPARTMENT Community Recreation PROGRAM BUDGET Comm. Recreation Services ACCOUNT 204 MISSION OF DEPARTMENT: Parks & Recreation improves the community’s quality of life by providing well-designed and properly maintained parks and recreational opportunities for all citizens. Services include development and maintenance of parks, the community center, and outdoor pool. The Department also offers a wide variety of group and individual recreation programs, special events, and promotion of healthy, active lifestyles.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Providing recreational opportunities for people of all ages at an affordable price in the City of Monona. Staff

will continue to work on relationships with the Monona Grove School District, Cottage Grove Parks & Recreation, and local businesses to run joint programs that benefit everyone.

2. Meeting the recreational needs of a changing demographic with more young families moving into and around Monona. Keeping programs affordable while maintaining quality by focusing on curriculum and retaining quality staff.

3. Dealing with COVID-19 restrictions, while still offering recreation programs. Focus on outdoor fitness, and safe recreation programs with group sizes meeting county COVID-19 restrictions. The situation presents as opportunity as our community is looking for adult and youth recreation programs outside of a virtual platform.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Develop a private/public partnership for a Community Recreation Center to replace the existing Community

Center in order to provide additional program offerings to the community within the next 15 years. 2. Increase participation in core programs (youth dance, flag football, basketball, baseball, and soccer) by 10%

annually). 3. Increase participation in adult recreation. Look for and retain quality instructors willing to partner on the

marketing to our adult population. Focus on yoga, pickle ball, running club, boot camp and core classes.

ACCOMPLISHMENTS IN 2020: 1. Continued with a full afterschool program (43 kids) until onset of COVID-19 school cancellation. We

remain proud to offer a quality program that utilizes city facilities at a competitive cost for working parents in our changing community. If schools go back to in-person learning, we will launch this program again.

2. Managed Monona Bank RiverRink for a skate and concession season. Ran weekly special events and invited local schools to introduce their students to skating. Rented exclusive rink area for birthday parties.

3. Upon school cancellation in March, developed virtual recreation programs at no cost to the community. Virtual youth building projects and arts & crafts classes were most popular. We delivered cost-effective or donated supplies to the community for use due to COVID-19 restrictions, using Zoom as a virtual recreation platform. We were successful in staying connected to the community.

4. Offered summer concessions at Below Deck in Grand Crossing Park serving primarily Chocolate Shoppe ice cream. Launched weekend outdoor activities for the community in the park; weekly bingo and croquet in the green space.

5. When our school district decided to stay virtual for at least the first quarter, we developed a Learning Lab in which kids could do their virtual schooling with supervision in our facilities. We accepted 25 kids (the maximum allowed under COVID-19 regulation) and utilized three spaces – two at the Community Center and one at Below Deck. Gross revenues of $59,400 are expected. Learning Lab will continue as long as school stays virtual. (Additional revenue of $19,600 if program runs through December.)

6. Offered full-day no-school-day events for almost every no-school day throughout the year at the Community Center and Below Deck.

7. Added a canoe/kayak rack at Healy Lane. We rented six spots there as well as eight spots at Grand Crossing Park.

8. Developed a Wellness on the Water outdoor fitness series from June–October at Grand Crossing Park. We offered up to three classes daily for the community at a reasonable cost. We found a sponsor for August which enabled classes to be free for the community.

9. Successfully organized and coordinated special events: Community Drive-by Zoo, Ahuska Parking Lot Drive-In Movie, Virtual 100-Mile Bike Challenge, Scarecrow Show of Monona, and Virtual Hoot Hoot Hustle.

10. Creating first-ever online newsletter for the city. 2021 SIGNIFICANT PROGRAM CHANGES: 1. Revise special events around COVID-19 guidelines, and only run special events if sponsorship goals are

met. 2. Finalize the Special Event Ordinance/Policy for the administration of outside events which utilize our public

spaces. Current COVID-19 restrictions limit these events. 3. Eliminate adult recreation programs held inside Community Center. 4. Part-time wages are now separated out by major program elements (afterschool, summer camp, Grand

Crossing park staff, and recreation staff) to line up with revenue line items and program expense items.

PARK AND RECREATION DEPARTMENT – RECREATION SERVICES ACCOUNT JUSTIFICATION

RECREATION REVENUES ACCOUNT AMOUNT DESCRIPTION 204-46-41110-000 GENERAL PROPERTY TAXES

$ 83,500

Amount needed to subsidize recreation programs.

204-46-46720-200 YOUTH RECREATION PROGRAM FEES

$ 42,000 This includes all fees charged for youth recreation programs, less Afterschool Club, summer camps, and youth sport leagues.

204-46-46720-210 ADULT RECREATION PROGRAM FEES

$ 8,000 Fees for all adult recreation programs including adult fitness classes, Chicago shopping trip, and sport leagues.

ACCOUNT AMOUNT DESCRIPTION 204-46-46720-220 YOUTH SPORT FEES

$ 25,000 Fees and sponsorship money for youth sports including baseball/softball, soccer, flag football, basketball, volleyball.

204-46-46720-280 AFTERSCHOOL PROGRAM FEES

$ 148,000 Based on 2019-2020 actuals and projected 2021-2022 program participation. (Program runs Sept-May, so it falls over 2 budgets.)

204-46-46720-281 SUMMER CAMP FEES

$ 97,500 Based on 2020 actuals and projected 2021 program participation.

204-46-46720-260 CONTRACTED SERVICES

$ -0- Not used

204-46-46720-241 PARK SHELTER ADMINISTRATIVE FEE

$ 1,000 $10 administrative fee per park shelter reservation to account for staff time. Anticipating reduced park shelter rentals due to COVID-19 restrictions on mass gatherings.

204-46-46720-250 CANOE/KAYAK RENTAL

$ 7,500 Canoe/kayak rental fees from Lottes, Frostwoods Beach, Schluter, Tonywatha Trail, Grand Crossing Park and Healy Lane. Increase for additional 8 spots at Grand Crossing Park and collection of fees from the 72 spots we now have available.

PARK FIELD RENTAL $ 10,000 Athletic Field Rental Fees – $7,000 Tennis Court Rental Fees – $3,000 Includes Facility Use agreements with MG Youth Football and MG Youth Soccer

204-46-46720-252 SPECIAL EVENT REVENUE

$ 16,000

204-46-46720-253 RIVERFRONT CONCESSIONS

$ 92,500


$ -0-

EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 204-55-55300-110 ADMINISTRATIVE SALARIES

$ 93,589 25% of Park & Rec. Director 55% of Administrative Assistant 35% of Aquatic Director/Rec. Supervisor 78% of After-School Coordinator

204-55-5530-116 WAGES, PART-TIME AFTERSCHOOL

$ 94,308

204-55-5530-117 WAGES, PART-TIME SUMMER CAMP

$ 43,000

ACCOUNT AMOUNT DESCRIPTION 204-55-5530-118 WAGES, PART-TIME GRAND CROSSING

$ 49,000

204-55-5530-119 WAGES, PART-TIME

$ 41,000 Youth and adult recreation staff

204-55-55300-130 FICA







$ 36,213 25% of Park & Rec. Director 55% of Administrative Assistant 35% of Aquatic Director/Rec. Supervisor 78% of Afterschool Coordinator


$ 1,500 Membership and training for full-time staff

204-55-55300-214 CONTRACTED SERVICES

$ -0- Expenses for contracted recreation programs

204-55-55300-340 YOUTH RECREATION EXPENSES

$ 15,000 Summer Program equipment, supplies, marketing costs: $9,000 Fall/Winter/Spring Program equipment/supplies/ marketing costs: $6,000

204-55-55300-341 YOUTH SPORTS PROGRAM EXPENSES

$ 9,500 Equipment and uniform expense for sport programs: youth baseball/softball, soccer, flag football, basketball, volleyball

204-55-55300-342 ADULT RECREATION EXPENSES

$ 500 Bus expense for field trips; exercise class equipment expense

204-55-55300-349 AFTERSCHOOL PROGRAM EXPENSES

$ 13,000 Program and snack supplies

204-55-55300-350 SUMMER CAMP EXPENSES

$ 13,000 Program and snack supplies

204-55-55300-351 RIVERFRONT EXPENSES

$ 50,000 Reduction in expenses for Grand Crossing Park based on actuals and predicted for 2021

204-55-55300-345 CANOE/ KAYAK

$ -0- Canoe/kayak rack expenses – printing of stickers and replacement of rubber on racks. This expense is now under office supplies.

204-55-55300-346 ACTIVE NETWORK FEES

$ 15,000 Transaction fees for using online registration software CivicRec. This covers transaction fees for revenue collected for the pool, parks, and community center. Increase based on increased revenues.

ACCOUNT AMOUNT DESCRIPTION 204-55-55300-347 PARK FIELD MAINTENANCE

$ 10,000 $5,000 – topdressing athletic fields $2,000 – field lining material $1,000 – baseball diamond mix $2,000 – grass seed for over seeding

204-55-55300-348 SPECIAL EVENTS EXPENSES

$ 15,500 Expenditures to run all special events


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET------ SENIOR CENTER--- REVENUES204-46-41110-000 GENERAL PROPERTY TAXES 175,425 179,333 186,393 227,744 227,744 227,744 229,039 204-46-43570-000 CULTURE & RECREATION GRANT 3,840 3,688 4,615 1,543 3,086 5,204 5,204 204-46-46710-300 SENIOR CENTER PROGRAM FEES 8,752 8,493 10,789 959 1,000 10,000 10,000 204-46-46710-400 NEWSLETTER ADVERTISING 1,800 1,800 1,800 - 1,800 1,800 1,800 204-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - --- 189,818 $193,314 203,597 230,246 233,630 244,748 246,043 ------ EXPENDITURES204-55-55310-110 ADMINISTRATIVE SALARIES 71,460 80,356 110,461 56,601 113,201 113,201 114,333 204-55-55310-119 WAGES, PART-TIME 29,516 26,605 16,352 8,236 17,060 17,060 17,060 204-55-55310-130 FICA 7,954 8,393 9,872 4,980 9,965 9,965 10,052 204-55-55310-131 WISCONSIN RETIREMENT 7,071 7,369 8,503 4,478 8,597 8,793 8,869 204-55-55310-132 LIFE & DISABILITY INSURANCE 45 55 82 43 100 110 100 204-55-55310-133 HEALTH INSURANCE 3,252 5,677 10,717 5,453 11,315 11,315 11,154 204-55-55310-134 PROFESSIONAL DEVELOPMENT 720 482 748 325 500 1,000 1,000 204-55-55310-214 CONTRACTED SENIOR SERVICES 45,900 46,800 48,200 24,823 50,346 50,346 50,517 204-55-55310-310 OFFICE SUPPLIES 1,649 1,301 1,787 577 1,500 2,240 2,240 204-55-55310-340 SENIOR PROGRAM EXPENSES 9,248 11,345 10,586 2,548 5,000 9,500 9,500 204-55-55310-347 MAINTENANCE FEE 1,600 1,954 1,600 - 2,000 2,000 2,000 204-55-55310-342 PROGRAM DEVELOPMENT (HOME CHORE) 5,905 5,564 6,400 2,923 2,923 6,592 6,592 204-55-55310-343 TRANSPORTATION 4,059 4,406 4,175 1,160 2,320 5,204 5,204 204-55-55310-344 CASH SHORT/OVER (3) (1) (0) - - - - 204-55-55310-345 RSVP 5,951 6,800 6,845 580 3,000 7,422 7,422 --- TOTAL SENIOR SERVICES $194,328 $207,105 236,328 112,727 227,827 244,748 246,043 ---

--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 160,444 161,568 1%--- NON-PERSONNEL 84,304 84,475 0%--- TOTAL 244,748 246,043 1%---

DEPARTMENT Community Rec. Service PROGRAM BUDGET Senior Services ACCOUNT 204 MISSION OF DEPARTMENT: The mission of the Monona Senior Center is to provide those 50 and over with, social, recreation, and health and fitness programs as well as education and volunteer opportunities. We strive to enhance the dignity, support the independence, enrich the quality of life, and advocate for older adults. CHALLENGES AND OPPORTUNITIES FOR 2021: 1. COVID-19: Covid-19 will likely continue to be a challenge in 2021. Virtual programs, small groups,

outdoor gatherings and check-in phone calls have become our new normal as we attempt to support our mission of enhancing the lives of older adults while keeping them safe and healthy.

2. ONLINE PAYMENTS: Current and future retirees want simplicity when giving to our center. The Senior Center has never pursued the option of collecting payment from our participants by any other means beyond cash and check. WeShare is a system developed through our newsletter publishing company, LPi, which will allow us to collect payments and accept donations electronically. The monthly fee for the service will be covered by our generous newsletter advertisers so they only cost to the Senior Center will be the fees per transaction.

3. THE FRIENDS OF THE MONONA SENIOR CENTER: 2020 did not allow for the two traditional in-person fund-raising events annually held by our Friends Group including the spring dance and the fall fashion show. In addition, although they were able to bring summer concerts to our community virtually, there was no opportunity to collect donations as they used to at these live events. A community donation request letter will attempt to close the revenue gap so they are able to continue support of the Senior Center and its participants.

LONG-TERM GOALS FOR THE DEPARTMENT: The Senior Center will continue to meet the needs of a changing senior population during a historic time of change, offering seniors the education, social and recreational experiences they seek based on their ideas, requests, and concerns. Monona’s Senior Commission has determined that the long-term goals of this committee include:

• Goal: Deliver vital connections to support older adults in aging well.

Objective: Provide knowledge, programming and resources to prevent social isolation through in-person programs (as we can safely do so), virtual programs and newsletter updates (2021).

• Goal: Promote diversity and inclusion in our community. Objective: Offer and promote two events that focus on inclusion and/or diversity, regularly include images of diverse older adults in our publications and staff will engage in at least one training focused on this topic (2021).

• Goal: Advocate for seniors in Monona by understanding the needs of the senior community.

Objective: Continue evaluation of programs and services provided by Monona Senior Center to identify areas where improvements can be made. (Ongoing/2021).

SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: • There are a lot of questions regarding the upcoming budget year. With decreased numbers of participants

and not holding large events, our revenue will be significantly down, but so will our expenses. The Senior Center runs a pretty cost neutral budget where most expenses are covered by fees our participants pay.

ANALYSIS OF PROPOSED BUDGETS: 2021 Proposed Budgets: The budgets proposed are as directed with input from NewBridge Madison and RSVP

2020 Committee Budget: The Monona Senior Committee voted on August 18th in favor of the 0% budget in light of the challenging budget situation due to the pandemic.

GOAL ACHIEVEMENTS IN 2020: • Goal: Address Lounge space concerns, without decreasing fitness programming for Monona retirees.

Objective: Find a space to accommodate the classes and equipment necessary to maintain the current level of service regarding fitness offerings (April 2020).

o This goal did not need to be addressed due to pandemic.

• Goal: Develop more efficient volunteer management procedures as the time involved in volunteer recruitment and retention continues to increase. Objective: Develop consistent lists and descriptions for volunteer and staff to refer to in order to communicate better with volunteers and fill needs of the Senior Center (2020)

o This goal has not been achieved yet. Our use of volunteers has changed dramatically since the pandemic. Our time and energy has been focused on shifting volunteer responsibilities so they can help with making check-in phone calls and reminder calls as in-person opportunities are few.

• Goal: Advocate for seniors in Monona by understanding the needs of the senior community. Objective:

Continue evaluation of programs and services provided by Monona Senior Center to identify areas where improvements can be made. (Ongoing/2020).

o The pandemic resulting in a major shift in advocacy for our seniors. We have reached this goal by keeping up with knowledge of services available and getting the word out to them, connecting and checking in with them and learning to offer programs virtually. We continue to listen to the changing needs of our community and are doing what we can to meet the needs.

EXPLANATION OF SENIOR CENTER BUDGET INCREASES:

1% increase budget The only increases were reflected in this budget % increases per line

COMMUNITY RECREATION SERVICES – SENIOR SERVICES


REVENUES


$ 229,039 Amount needed to subsidize Senior Center

204-46-43570-000 CULTURE/RECREATION GRANT

$ 5,204 County transportation grant

204-46-46710-200 FUNDRAISING REVENUES

$ -0- Discontinue fundraising as part of operating budget.

204-46-46710-300 SENIOR CENTER PROGRAM FEES

$ 10,000 Includes revenues incurred for general programs

204-46-46710-400 NEWSLETTER ADVERTISING

$ 1,800 Revenues from additional advertisers obtained beyond those necessary to publish newsletter

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 204-55-55310-110 ADMINISTRATIVE SALARIES

$ 114,333 Senior Center Director’s and Program Coordinator salaries

204-55-55310-119 WAGES

$ 17,060 Includes 1020 hours (19 hours/week) for one (1) project assistant

204-55-55310-130 FICA

$ 10,052 Social Security


$ 8,869 Wisconsin Retirement




$ 11,154 Health allocation for Senior Center Director buyout option & Program Coordinator


$ 1,000 Memberships: WASC–$65, NCOA–$145 conferences for 3 staff–$800

204-55-55310-214 CONTRACTED SENIOR SERVICES

$ 50,517 Case management services and 2 hours per month of outreach


$ 2,240 Printer ink, paper and other office supplie, copy machine service contract and color copies

ACCOUNT AMOUNT DESCRIPTION 204-55-55310-312 POSTAGE

$ -0- Postage for senior programs.

204-55-55310-339 FUNDRAISING EXPENSES

$ -0- Discontinued fundraising as part of operating budget. All fundraising dollars raised are collected in a donation account.

204-55-55310-340 SENIOR PROGRAM EXPENSES

$ 9,500 Expenses associated with programs offered through the Senior Center such as: holiday programs, Low Vision, Men’s Breakfast, supplies, refreshments, entertainment, etc.

204-55-55310-347 MAINTENANCE FEE – ELECTRONIC ATTENDANCE SYSTEM

$ 2,000 Includes updates to software, access to technical support, nightly database backups and periodic web-based refresher training.

204-55-55310-346 SENIOR TRANSPORTATION

$ -0- Transportation to Monona Farmers’ Market: DISCONTINUED.

204-55-55310-342 PROGRAM DEVELOPMENT (Home Chore)

$ 6,592 Request from Coalition for coordination of home chore services.

204-55-55310-343 TRANSPORTATION

$ 5,204 Grant from Dane County for group transportation; funding is used to pay for shopping trips to Woodman’s and East Towne and transportation to the Low Vision support group.

204-55-55310-345 RSVP

$ 7,422 RSVP (Retired Senior Volunteer Program) ride scheduler at $3,811, mileage reimbursement for volunteer drivers at $3,190 and office expenses


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- OUTDOOR SWIMMING POOL--- REVENUES204-46-41110-000 GENERAL PROPERTY TAXES 83,160 91,807 88,561 120,369 120,369 120,369 121,646 204-46-46730-100 PATCH SALES 61,040 60,141 66,037 206 - 73,000 54,000 204-46-46730-110 DAILY ADMISSIONS 51,207 56,476 71,790 - - 62,000 48,000 204-46-46730-120 CONCESSIONS 23,153 21,730 28,640 - - 25,000 15,000 204-46-46730-130 POOL RENTALS 22,359 32,954 22,528 (17) - 25,000 20,000 204-46-46730-140 SWIMMING LESSONS 40,380 38,313 39,517 - - 43,000 18,000 204-46-46730-150 ADVERTISING/PROMOTIONS 1,150 250 1,000 250 - 2,000 1,000 204-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - --- $282,449 $301,671 318,074 120,808 120,369 350,369 277,646 ------ EXPENDITURES204-55-55420-110 ADMINISTRATIVE SALARIES 47,662 47,634 66,248 29,829 67,974 67,974 62,230 204-55-55420-111 OTHER PERSONNEL SERVICES - - - - - 3,800 1,000 204-55-55420-118 WAGES, PART-TIME SWIM LESSONS 13,202 15,025 17,841 - - 15,000 6,000 204-55-55420-119 WAGES, PART-TIME 108,119 119,221 138,173 98 - 131,566 100,000 204-55-55420-120 OVERTIME - - - - - 2,200 500 204-55-55420-130 FICA 12,625 13,814 16,718 2,160 5,200 16,703 12,946 204-55-55420-131 WISCONSIN RETIREMENT 2,982 3,178 4,339 2,013 4,845 4,845 4,268 204-55-55420-132 LIFE & DISABILITY INSURANCE 12 14 15 8 20 92 25 204-55-55420-133 HEALTH INSURANCE 7,908 28,817 19,124 17,682 19,639 19,639 16,427 204-55-55420-134 PROFESSIONAL DEVELOPMENT 3,341 1,606 3,644 1,178 1,500 4,500 3,500 204-55-55420-220 GAS & ELECTRIC UTILITIES 25,071 20,537 21,673 2,693 6,000 21,000 21,000 204-55-55420-221 TELEPHONE - 45 - - 250 250 250 204-55-55420-222 WATER & SEWER UTILITIES 10,974 16,094 17,835 1,363 2,500 10,000 10,000 204-55-55420-310 OFFICE SUPPLIES 1,083 1,258 520 99 200 1,500 1,500 204-55-55420-338 POOL OPERATING SUPPLIES 25,472 34,891 28,840 10 200 11,300 10,000 204-55-55420-339 CONCESSION EXPENSES 17,844 15,585 15,411 - - 16,000 8,000 204-55-55420-350 EQUIPMENT MAINT & REPAIR 5,622 12,994 2,400 - 2,000 24,000 20,000 204-55-55420-351 BUILDING MAINT & REPAIR 968 - - - - - - --- TOTAL POOL 282,883 $330,710 352,782 57,133 110,328 350,369 277,646 ---

--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 261,819 203,396 -22%--- NON-PERSONNEL 88,550 74,250 -16%--- TOTAL 350,369 277,646 -21%

DEPARTMENT Community Rec. Services PROGRAM BUDGET Outdoor Swimming Pool ACCOUNT 204 MISSION OF DEPARTMENT: Although the Monona Swimming Pool is only operational three months per year, it is a highly visible and well-used community service. We strive to offer safe and affordable services and programs for all ages, interests, and citizen groups. Uses include, but are not limited to, swim lessons, recreational swimming, water fitness, competition, and social events. Efficient and effective administration of the pool remains a top priority.

CHALLENGES AND OPPORTUNITIES AHEAD: To continue to offer a first-class experience at a reasonable cost for members of the community. To attract and retain families by offering additional special events and activities focused on family participation. 2021 season will face challenge of COVID-19, or the after effects of the pandemic. Spacing between people will be an issue and something we need to address.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continued focus on preventive maintenance and upkeep of equipment as the pool increases in age. 2. Attract and retain families at the Monona Pool with special events and family activities. 3. Investigate replacement of the existing pool with an aquatic center that will coincide with a new

Community/Rec Center that can be all-inclusive of our existing and future community. 4. Be proactive in meeting the recreational needs of the community by providing a high level of customer

service through our aquatics programs while maintaining a safe and enjoyable environment.

ACHIEVEMENTS IN 2020: 1. Due to COVID-10, the pool was not open for the 2020 season. 2. Pool locker rooms were used for spill-over storage for both recreation programs and special events. 3. The pool deck was used for Senior Center socially-distanced activities, as well as for Learning Lab outdoor

space.

2021 SIGNIFICANT PROGRAM CHANGES: 1. COVID-19 restrictions will affect our 2021 operations in terms of cleaning, admission, staff, special events

etc. There will be a revenue and expense adjustment due to this. 2. Reduction in Equipment/Maintenance Repair line item due to water management contract change. 3. Reduction in Administrative Salaries and Benefits line items due to elimination of Community Center

Buildings and Grounds position (a percentage of that position was budgeted to the pool).

COMMUNITY RECREATION SERVICES - SWIMMING POOL

ACCOUNT JUSTIFICATIONS POOL REVENUES ACCOUNT AMOUNT DESCRIPTION 204-46-49210-000 TRANSFER FROM GENERAL FUND

$ -0-

204-46-41110-000 GENERAL PROPERTY TAXES

$ 121,646

Amount needed to subsidize pool operations.

204-46-46730-100 SEASON PASS SALES

$ 54,000 $128 – Monona Family (up to 5 members) $203 – Non-Resident Family (up to 5 members) $25 – Additional Family Member ($10) – Family early sign-up discount by May 3rd $68 – Monona Individual $98 – Non-Resident Individual $53 – Monona Senior (62 and older) $63 – Non-Resident Senior (62 and older) ($5) – Individual early sign-up discount by May 3rd $35 – Resident Punch Pass $45 – Non-Resident Punch Pass * sales will be affected by COVID-19

204-46-46730-110 DAILY ADMISSIONS

$ 48,000 Sale of daily admission to the pool. All pool revenues (except lessons) are net sales tax. Daily Fees for over the age of 1: $4.00 – Adult Monona Resident $5.00 – Adult Non-Resident $3.00 – Youth/Senior $2.00 – Night Swim (Res & Non-Res), M-F, 7-9 pm * lowered budget due to anticipated regulations to pool capacity due to COVID -19.

204-46-46730-120 CONCESSIONS

$ 15,000 Includes revenues for sales in concession stand and cabana rentals during open swim.

204-46-46730-130 POOL RENTALS

$ 20,000 Rental fees of $150/ hour for Monona residents and $175/hour for non-residents; extra guard charge $40/hour; swim team payment of $60/swimmer

204-46-46730-140 SWIMMING LESSONS

$ 18,000 Monona residents – $45.00 Non-residents – $60.00

204-46-46730-450 ADVERTISING/PROMOTIONS

$ 1,000 Provide marking opportunities for local businesses; promote/advertise in locker rooms and exit doors. $100 for 2 signs (men’s/women’s locker rooms) for 1 pool season. Also provide for no more than 16 signs on the pool deck – $250 per sign

POOL EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 204-55-55420-110 ADMINISTRATIVE SALARIES

$ 62,230 25% of Park and Recreation Director Salary 50% of Aquatic Director/Rec Supervisor 30% of Administrative Assistant 15% of Bldg. Grounds Maintenance position eliminated 11% of After-School/Recreation Coordinator

204-55-55420-111 OTHER PERSONNEL SERVICES

$ 1,000 Every-other-day cleaning crew; 2 staff * 2 hours *$19/hour for 50 days If cleaning crew is not found, hours will be filled by staff members who are 18+.

204-55-55420-118 WAGES, PART-TIME SWIM LESSONS

$ 6,000 Swim Lesson Instructors (30) 1,150 Hours x $13.00 = $15,000 (2018 – 14,884.72)

204-55-55420-119 WAGES, PART-TIME

$ 100,000 Pool staff wages: lifeguards, aquatic attendants, swim instructors

204-55-55420-120 OVERTIME

$ 500 150 hours overtime allocated per child labor laws. Overtime worked in emergency situations by Parks staff.

204-55-55420-130 FICA







$ 16,427 25% of Park and Recreation Director Salary 50% of Aquatic Director/Rec Supervisor 30% of Administrative Assistant 15% of Bldg. Grounds Maintenance position eliminated 11% of Afterschool/Recreation Coordinator


$ 3,500 Professional development for Director, Aquatic Director/Rec. Supervisor and DPW for pool operation trainings and management training. Includes funding for LGI certification of head lifeguards and recertification for lifeguards.


$ 21,000 Gas pool heater, gas shower heater, and electrical for all pool operations. Based on 2019 actual/projections.

204-55-55420-221 TELEPHONE

$ 250 Pool Facilities- emergency and business phone for pool office. Required by State Code.


$ 10,000 Water and sewer charges

ACCOUNT AMOUNT DESCRIPTION 204-55-55420-310 OFFICE SUPPLIES

$ 1,500 General office supplies; swim passes; paper /printing/ copies; miscellaneous (pens, staples, tape, etc.)

204-55-55420-338 POOL OPERATING SUPPLIES

$ 10,000 Supplies are used for pool operation. Based on current prices: First aid supplies – $2,500 Janitorial supplies – $2,500 Pool permits/inspections – $1,300 Swim lesson supplies – $500 Staff certifications/uniform – $3,200

204-55-55420-339 CONCESSION EXPENSES

$8,000 Gross expenses for pool's concession stand

204-55-55420-342 CASH OVER AND SHORT

$ -0-

204-55-55420-350 EQUIPMENT MAINT. AND REPAIR

$ 20,000 Provides for pool chemicals, routine maintenance, repair and replacement of items needed to operate the pool.

204-55-55420-351 BUILDING MAINT. AND REPAIR

$ -0-

204-55-55420-100 TRANSFER TO GENERAL FUND

$ -0-


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- AMBULANCE--- REVENUES205-41-41110-000 GENERAL PROPERTY TAXES 157,483 172,152 192,674 208,876 208,876 208,876 208,358 205-43-43520-000 PUBLIC SAFETY AIDS 12,137 3,823 3,822 - 3,800 3,800 3,100 205-46-46230-000 AMBULANCE FEE 390,854 394,973 406,468 196,298 384,000 465,000 465,000 205-49-49300-000 FUND BALANCE APPLIED - - - - - - - --- 560,474 $570,947 602,964 405,174 596,676 677,676 676,458 ------ EXPENSES205-52-52300-110 EMS SALARIES 292,174 325,827 342,652 161,400 296,515 361,175 361,231 205-52-52300-118 LEAVE WAGES 6,587 6,144 7,567 811 6,500 6,500 6,500 205-52-52300-119 WAGES, PART TIME 5,975 5,436 8,955 16,650 42,467 62,000 62,000 205-52-52300-120 OVERTIME 17,969 17,011 10,818 6,695 17,000 12,500 12,500 205-52-52300-130 FICA 24,930 27,346 28,245 14,120 27,730 33,826 33,831 205-52-52300-131 WISCONSIN RETIREMENT 34,522 38,239 39,265 19,125 40,000 46,911 45,142 205-52-52300-132 LIFE & DISABILITY INSURANCE 85 93 117 64 120 100 100 205-52-52300-133 HEALTH INSURANCE 43,368 48,385 55,314 28,029 50,000 63,614 65,704 205-52-52300-134 PROFESSIONAL DEVELOPMENT 10,120 11,476 7,784 8,181 11,000 11,000 10,500 205-52-52300-137 UNIFORM ALLOWANCE 3,830 3,379 3,137 1,892 4,000 4,000 4,000 205-52-52300-140 EMS STIPENDS 1,220 3,518 1,995 765 3,000 3,000 3,000 205-52-52300-150 PHYSICAL EXAMINATIONS 961 1,416 2,661 1,668 2,000 1,600 1,600 205-52-52300-221 TELEPHONE 1,518 1,467 1,556 640 1,500 1,500 1,500 205-52-52300-240 SERVICE CONTRACTS 33,378 30,830 32,514 15,720 33,000 33,000 33,000 205-52-52300-310 OFFICE SUPPLIES 176 256 247 - 250 250 250 205-52-52300-340 EMS SUPPLIES 18,151 18,478 20,075 12,028 18,000 18,500 18,500 205-52-52300-341 DUES & SUBSCRIPTION 2,200 3,241 1,181 2,576 5,000 3,000 3,000 205-52-52300-372 EMS INTERN PROGRAM 1,249 - - - - - - 205-52-52300-350 EQUIPMENT MAINT & REPAIR 3,158 8,784 3,565 3,421 4,400 4,000 4,000 205-52-52300-370 FUELS & ADDITIVES 4,050 6,175 5,707 1,105 5,000 6,200 5,100 205-52-52300-810 EMS EQUIPMENT 2,519 900 2,420 888 3,000 3,000 3,000 205-52-59210-100 TRANSFER TO GENERAL FUND 2,000 2,000 2,000 - 2,000 2,000 2,000 --- 510,142$ $560,399 577,773 295,777 572,482$ 677,676 676,458 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 586,626 587,008 0%--- NON-PERSONNEL 91,050 89,450 -2%--- TOTAL 677,676 676,458 0%

DEPARTMENT Ambulance PROGRAM BUDGET EMS ACCOUNT 52300

MISSION: To provide emergency medical care under the Dane County EMS program to sick or injured citizens or visitors in the City of Monona or other communities as provided by mutual aid contracts; and maintain a program of training and continuing education requirements which will perpetuate quality emergency medical care in the community.

The Mission of the Monona Fire and Emergency Medical Service is to protect lives and property from the adverse effects of fire, medical emergencies and exposure to dangerous conditions created either by nature or person. We will respond to emergencies in a professional and courteous manner and strive to reduce the rate of emergencies through public education and code enforcement. Ethical values will remain the core of every decision made by each member of our department.

CHALLENGES & OPPORTUNITIES: • The greatest challenge, and one that presents the greatest potential impact on the EMS, is the ability to provide

the high level of emergency care while minimizing an increase in the budget. Private sector businesses that provide equipment, supplies and services to fire and EMS operations are not financially constrained like public sector service providers. The EMS in Monona operates with career firefighter/paramedics who are supplemented with volunteers. Approximately 87% of the 2020 budget was directed toward salary and fringe benefits.

• Volunteer membership continues to diminish, as is the case with most fire and EMS districts in Dane County. The general awareness of infection and disease as a result of working in a medical environment raises concerns among paramedics and significantly increases the amount of training and certifications needed to maintain a license to practice as a paramedic. As a result, the majority of all EMS incidents are handled by the department’s career firefighter/paramedics. The challenge is for the City to maintain a core of trained EMTs who are members of the fire department and who can provide assistance at emergency scenes and during times of major EMS incidents. At the same time, volunteers are faced with conflicting priorities for their time. However, these same challenges are often seen as opportunities for individuals seeking to volunteer and gain experience in the emergency medical field. Monona’s EMS program, which allows participation at both the basic and advanced skill levels of EMT certification, provides experience and potential employment opportunities for members.

• We are in the process of increasing the number of part-time employees we have to help fill vacancies in the schedule due to training and vacations. Any new part-time employees will be required to hold a paramedic certification.

LONG TERM GOALS: 1. Have a sufficient number of career paramedics and volunteer EMTs to provide prompt, effective and efficient

emergency medical services to the community.

2. Maintain a training program that meets state, county and national requirements and promotes learning and practice through innovative means.

3. Strengthen the working relationship the EMS has with other first response emergency service organizations, e.g. fire and police departments, medical organizations such as emergency rooms and local clinics, and the business, residential and educational communities in Monona.

2021 GOALS TO MEET CHALLENGES AND OPPORTUNITIES:

2021 Goal Method for Measuring Success Increase the available LTE and volunteer members to create flexible staffing solutions with little to no cost to the city.

Measuring utilization of budget lines, across multiple quarters, to determine successful reduction in overtime used.

Utilize existing resources to staff additional ambulance availability to increase call and revenue capture with Monona EMS units.

Measuring amount of missed calls from year to year, to see reduction in 2021. Additional revenue may also be identified from increased availability.

AMBULANCE ACCOUNT JUSTIFICATIONS

REVENUES


$ 208,358 Amount needed to support the ambulance fund.

205-43-43520-000 PUBLIC SAFETY AIDS

$ 3,100 Money provided through the State Funding Assistance Program (FAP). Applied for, but not yet awarded.

205-43-43520-000 AMBULANCE FEE

$ 465,000 No increase over 2020, due to reduced call volume and reimbursements.


$ -0-

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 205-52-52300-110 WAGES FULL-TIME

$ 361,231 Includes 50% of wages for full-time Fire Chief/EMS Director and 9 full-time FF/Paramedics. Other 50% under 100-52-52200-110.

205-52-52300-118 LEAVE WAGES

$ 6,500 Includes 50% of leave wages for 9 full-time FF/Paramedics. Remainder covered under 100-52-52200-118. Includes holiday pay.


$ 62,000 Covers wages for 1 volunteer assistant fire chief in charge of EMS and LTE wages for minimum staffing of 3 personnel per shift.

205-52-52300-120 OVERTIME

$ 12,500 Covers 50% of unscheduled overtime (amount over base pay) for full-time FF/Paramedics. Other 50% under 100-52-52200-120.

205-52-52300-130 FICA


ACCOUNT AMOUNT DESCRIPTION 205-52-52300-131 WISCONSIN RETIREMENT

$ 45,142 Relates to retirement contributions for 50% of staff earnings at 17.27%. Employees pay their share (6.55%) of the WRS contribution. Remainder covered under 100-52-52200-131.


$ 100 50% of total cost. Remainder covered under 100-52-52200-132.


$ 65,704 This account provides half of the premiums for full-time staff. Remainder covered under 100-52-52200-133.


$ 10,500 Provides training opportunities for career and volunteer EMTs. Increase is due to the need to provide a higher level of training at the paramedic level; also included is EMT basic and EMT intermediate training. Medical Director fees were relocated from EMS Stipend at $100/hr x 50hr/yr, including protocol review, training, run review and quality assurance.


$ 4,000 Includes 50% of uniform allowance for full- time firefighter/paramedics (based on contract) and Fire Chief/EMS Director. Also included are LTE and volunteer uniforms. Remainder covered under 100-52-52200-137.

205-52-5230-140 EMS STIPEND

$ 3,000 EMT stipend for 60 12-hr shifts – EMT-B $30/shift; EMT-I $35/shift; EMT-P $45/shift.

205-52-5230-150 PHYSICAL EXAMINATIONS

$ 1,600 Complete physicals are required for new members. Average cost around $400 each.

205-52-5230-221 TELEPHONE

$ 1,500 Based on past usage

204-52-57300-240 SERVICE CONTRACT

$ 33,000 EMS Billing. Based on 7% of EMS revenue


$ 250 Covers printer ink, pens and other needed office supplies

205-52-52300-340 EMS SUPPLIES

$ 18,500 Includes all medical supplies used during EMS calls.

205-52-52300-341 DUES AND SUBSCRIPTIONS

$ 3,000 Include professional organization dues, used for organizations such as WEMSA, Journal for Emergency Medicine and Physicians’ Desk Reference. Also included is the new scheduling program.

205-52-52300-372 EMS INTERN PROGRAM

$ -0- Long-term goal for starting up again.


$4,000 Covers repair and maintenance to the ambulances and other EMS equipment.

ACCOUNT AMOUNT DESCRIPTION 205-52-52300-370 FUELS & ADDITIVES

$5,100 Based on the average use of 2,160 gallons @ $2.33/gal

205-52-52300-810 EMS EQUIPMENT

$3,000 Includes replacement of broken or worn out, non-disposable equipment.

205-52-59210-100 TRANSFER TO GENERAL FUND

$2,000


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- FMLA--- REVENUES208-46-41110-000 GENERAL PROPERTY TAXES - - 12,000 - - - - 208-49-49220-100 TRANSFER FROM GENERAL FUND - - 60,000 - - - - 208-42-49300-000 FUND BALANCE APPLIED - - - - - 13,738 5,730 --- TOTAL - - 72,000 - - 13,738 5,730

--- EXPENDITURES208-51-54111-111 FLMA EXPENSE - - - - - - - 208-51-51430-120 FLMA OVERTIME - - 1,293 - 1,500 12,918 5,000 208-51-51430-130 FLMA FICA - - 214 - 115 810 383 208-51-51430-131 FLMA WRS - - 243 - 101 - 338 208-51-51430-132 FLMA LIFE & DISABILITY - - - - 1 10 10 --- TOTAL - - 1,750 - 1,717 13,738 5,730

CURRENTYEAR PROPOSED DIFFERENCE

PERSONNEL 13,738 5,730 -58%NON-PERSONNEL - - N/ATOTAL 13,738 5,730 -58%

DEPARTMENT Paid Family Leave Fund PROGRAM BUDGET ACCOUNT 206 MISSION OF PROGRAM: The Paid Family Leave Fund provides the funds for two policies adopted by the City Council as part of the 2019 budget. The first policy, Paid Parental Leave, provides eligible employees two weeks of paid leave (at 100% of their current salary) in order to care for and bond with their newborn or newly adopted child.

The second policy, Family Care Paid Leave, allows eligible employee to request up to two weeks of paid leave (at 100% of their current salary) in order to deal with the serious medical situation of a close family member. The purpose of this program is to be a positive tool for the retention and recruitment of employees by allowing them the time to adjust to or deal with a new or challenging family situation without adding further financial strain and/or exhausting all of their paid leave.

To fund this program, an initial transfer of $60,000 was taken from the general fund. Any overtime or other costs incurred in order to cover for an employee who is on paid family leave are taken from this fund.

GENERAL GOVERNMENT – PAID PARENTAL LEAVE

ACCOUNT JUSTIFICATIONS REVENUES


$ -0- Annual contribution to sustain paid family leave fund


$ -0-


$ 5,730

EXPENDITURES

ACCOUNT AMOUNT DESCRIPTION 208-51-54111-111 FMLA EXPENSE

$ -0- Other expenses incurred to cover for an employee who is on paid family leave

208-51-51430-120 FMLA OVERTIME

$ 5,000 Overtime incurred to cover for an employee who is on paid family leave

208-51-51430-130 FMLA FICA

$ 383

208-51-51430-131 FMLA WRS

$ 338

208-51-51430-132 FMLA LIFE & DISABILITY

$ 10


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- TOURISM FUND--- REVENUES209-41-41210-000 PUBLIC ACCOMDATION TAXES - 273,532 263,115 30,758 160,000 375,000 200,000 209-49-49300-000 FUND BALANCE APPLIED - - - - - - - --- TOTAL - 273,532 263,115 30,758 160,000 375,000 200,000

--- EXPENDITURES209-51-51410-394 TOURISM GRANTS - 15,000 13,455 7,475 52,000 89,574 - 209-59-59210-400 TRANSFER TO GENERAL FUND - 224,928 210,426 - 160,000 202,654 170,000 --- TOTAL - 239,928.00 223,881 7,475 212,000 292,228 170,000


PERSONNEL 292,228 - -100%NON-PERSONNEL 292,228 170,000 -42%TOTAL 584,456 170,000 -71%


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- RENEW MONONA FUND--- REVENUES211-41-41210-000 GENERAL PROPERTY TAXES - - - - - - - 211-48-48900-100 RENEW MONONA PAYBACK - - - - - - - 211-49-49200-000 TRANSFER FOR OTHER FUNDS - - - - - - - 211-49-49300-000 FUND BALANCE APPLIED - - - - - 250,000 250,000 --- TOTAL - - - - - 250,000 250,000

--- EXPENDITURES211-51-51410-394 RENEW MONONA LOAN - - - 198,350 250,000 250,000 250,000 --- TOTAL - - - 198,350 250,000 250,000 250,000


PERSONNEL 250,000 - -100%NON-PERSONNEL 250,000 250,000 0%TOTAL 500,000 250,000 -50%


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- DEBT SERVICE--- REVENUES300-42-41110-000 GENERAL PROPERTY TAXES 2,195,303 2,490,900 2,744,039 - 3,075,736 3,075,736 3,249,647 300-42-42000-100 STREET IMPROVEMENTS ASSESSMENTS 75,123 68,324 29,588 - 29,000 35,000 15,000 300-42-42000-200 INTEREST ON SPECIAL ASSESSMENTS 7,732 3,935 2,527 - 3,000 6,000 3,000 300-42-49200-000 PREMIUM ON LONG TERM DEBT 84,955 74,886 77,934 153,422 153,442 - 300-42-49100-000 PROCEEDS FROM DEBT - - - 1,907,970 1,907,970 - - 300-42-49240-300 TRANSFER FROM GENERAL FUND 150,000 - 200,000 150,000 150,000 150,000 250,000 300-42-49300-000 FUND BALANCE APPLIED - - - - - - - --- TOTAL 2,513,113 $2,638,044 3,054,088 2,211,392 5,319,148 3,266,736 3,517,647 ------ EXPENDITURES300-58-58100-610 PRINCIPAL REDEMPTION 2,041,378 2,392,714 2,699,322 3,498,000 4,588,684 2,680,714 2,882,214 300-58-58200-620 INTEREST ON DEBT 543,348 529,781 585,716 352,825 586,022 586,022 635,433 300-58-58200-690 FISCAL AGENT CHARGES 70,250 71,855 1,576 - - - .300-59-59100-100 TRANSFER TO GENERAL FUND - - - - - - - --- TOTAL $2,654,977 $2,994,349 3,286,613 3,850,825 5,174,706 3,266,736 3,517,647 ---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- LIBRARY EXPANSION - DEBT SERVICE--- REVENUES305-41-41110-000 GENERAL PROPERTY TAXES 250,006 225,000 100,000 100,000 100,000 100,000 50,000 305-42-49300-000 FUND BALANCE APPLIED - - - - - - - --- $250,006 $225,000 100,000 100,000 100,000 100,000 50,000 ------ EXPENDITURES305-58-58100-610 PRINCIPAL REDEMPTION 890,000 - - - 100,000 100,000 50,000 305-58-58200-620 INTEREST ON DEBT 37,006 - - - - - - --- 927,006 - - - 100,000 100,000 50,000 ------------


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- TIF DISTRICT NO. 4 CAPITAL PROJECTS--- REVENUES407-41-41120-000 TAX INCREMENTS 272,932 299,369 363,841 912,507 912,507 912,506 578,477 407-41-41210-100 PERSONAL PROPERTY TAX - - 1,525 6,014 6,014 1,525 1,525 407-43-43600-000 EXEMPT COMPUTER AID 504 512 524 - 525 535 535 407-49-49100-000 PROCEEDS FROM DEBT 3,525,000 - - - - - - 407-49-49100-100 TRANSFER FROM TIF 157,721 307,700 - - - - - 407-49-49300-000 FUND BALANCE APPLIED - - - - - - - --- 3,956,157 $607,581 365,889 918,522 919,046 914,566 580,537 --- EXPENDITURES---407-57-57120-210 ADMINISTRATION & LEGAL SERVICES 3,347 - - - - 150 150 407-57-57700-842 COMMERCIAL AND HOUSING REHAB 8,593 10,000 - - - - - 407-58-58100-610 PRINCIPAL ON DEBT 1,450,000 775,000 660,000 200,000 400,000 400,000 575,000 407-58-58100-611 PAYMENT TO ESCROW ACCOUNT 3,545,742 - - - - - - 407-58-58200-620 INTEREST ON DEBT 201,758 167,280 155,784 320,784 139,184 139,184 133,865 407-58-58200-690 FISCAL AGENT CHARGES 120,802 - - - - - - 407-58-58200-700 LOSS ON REFUNDING - - - - - - - 407-59-59900-900 RESERVE FOR CONTINGENCIES - - - - - - - --- TOTAL $5,330,241 $952,280 815,784 520,784 539,184 539,334 709,015 ------


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- TIF DISTRICT NO. 5 CAPITAL PROJECTS--- REVENUES408-41-41120-000 TAX INCREMENTS 346,046 331,593 346,975 446,186 446,186 446,185 425,116 408-41-41210-100 PERSONAL PROPERTY TAX - - 1,689 5,810 5,810 1,689 1,689 408-43-43600-000 EXEMPT COMPUTER AID 199 202 207 - 207 211 211 408-42-49100-000 PROCEEDS FROM DEBT - - - - - - - 408-49-49100-100 TRANSFER FROM TIF 157,721 307,700 - - - - - 408-49-49300-000 FUND BALANCE APPLIED - - - - - 144,704 560,387 --- 503,966 639,495 348,870.24 451,996 452,203 592,789 987,403 --- EXPENDITURES---408-57-57130-213 PROFESSIONAL SERIVICES 3,347 150 150 150 150 150 150 408-58-58100-610 PRINCIPAL ON DEBT 151,937 151,937 166,937 125,000 176,937 176,937 576,937 408-58-58200-620 INTEREST ON DEBT 427,903 424,744 420,600 10,234 415,702 415,702 410,316 408-59-59900-900 RESERVE FOR CONTINGENCIES - - - - - - - --- TOTAL 583,187 576,831 587,687 135,384 592,789 592,789 987,403


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- TIF DISTRICT NO. 6 CAPITAL PROJECTS--- REVENUES409-41-41120-000 TAX INCREMENTS 657,330 591,558 561,798 631,058 631,058 631,057 602,257 409-41-41210-100 PERSONAL PROPERTY TAX - - 3,013 36,262 36,262 3,013 36,000 409-43-43600-000 EXEMPT COMPUTER AID 2,272 2,305 2,361 - 2,361 2,408 2,400 409-49-49100-000 PROCEEDS FROM DEBT - - - - - - - 409-49-49300-000 FUND BALANCE APPLIED - - - - - - -

659,602 593,863.10 567,172 667,320 669,681 636,478 640,657

409-57-57130-213 PROFESSIONAL SERIVICES 1,650 150 150 150 150 150 150 409-57-57700-841 TRANSFER TO CDA - - - - - - 409-58-58100-610 PRINCIPAL ON DEBT 460,000 485,000 485,000 - 460,000 460,000 160,000 409-58-58200-620 INTEREST ON DEBT 75,200 65,000 53,175 19,613 39,225 39,225 13,474 409-57-57820-621 FISCAL AGENT CHARGES - - - - - - -

TOTAL 536,850 550,150 538,325 19,763 499,375 499,375 173,624


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- TIF DISTRICT NO. 7 CAPITAL PROJECTS--- REVENUES410-41-41120-000 TAX INCREMENTS 121,607 101,951 144,329 209,524 209,524 209,523 195,628 410-41-41210-100 PERSONAL PROPERTY TAX - - 519 1,584 1,584 519 519 410-43-43600-000 EXEMPT COMPUTER AID 2,350 2,384 2,442 - 2,491 2,491 2,491 410-40-49100-000 PROCEEDS FROM DEBT - - - - - - 410-49-49300-000 FUND BALANCE APPLIED - - - - - - -

123,957 104,335.35 147,290 211,108 213,599 212,533 198,638

410-57-57130-213 PROFESSIONAL SERIVICES 3,347 150 150 150 150 150 150 410-58-58100-610 PRINCIPAL ON DEBT - - 125,000 - 125,000 125,000 - 410-58-58200-620 INTEREST ON DEBT 11,938 9,688 7,188 1,875 3,750 3,750 - 410-57-58200-690 FISCAL AGENT CHARGES - - - - - - -

TOTAL 15,285 9,838 132,338 2,025 128,900 128,900 150


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- TIF DISTRICT NO. 8 CAPITAL PROJECTS--- REVENUES411-41-41120-000 TAX INCREMENTS 488,792 481,171 480,208 619,685 619,685 619,684 578,999 411-41-41210-100 PERSONAL PROPERTY TAX - - 2,450 - - 2,450 2,450 411-48-48900-000 MISCELLANEOUS REVENUES - 79,420 - - - - - 411-49-49100-000 PROCEEDS FROM DEBT - 3,000,000 - - - - - 411-49-49300-000 FUND BALANCE APPLIED - - - - - - -

488,792 3,560,590.66 482,658 619,685 619,685 622,134 581,449

411-56-56300-110 SALARIES - - - 4,192 - - - 411-56-56300-130 FICA - - - 299 - - - 411-56-56300-131 WISCONSIN RETIREMENT - - - 283 - - - 411-56-56300-132 LIFE & DISABILITY INS - - - 1 - - - 411-56-56300-133 HEALTH INSURANCE - - - 779 - - - 411-57-57130-210 LEGAL EXPENSE 840 - 1,966 - - - - 411-57-57130-213 PROFESSIONAL SERIVICES 1,650 3,412 932 150 150 150 150 411-56-56700-214 LAND ACQUISTION 830 - - 46 46 - - 411-57-57330-882 BROADWALK CONSTRUCTION 29,687 3,473 - - - - - 411-57-57700-836 DEVELOPER INCENTIVES 1,780,000 - - - - - - 411-58-58100-610 PRINCIPAL ON DEBT 13,500 3,038,500 238,500 - 238,500 238,500 318,500 411-58-58200-620 INTEREST ON DEBT 116,233 116,093 134,671 61,938 124,375 124,375 117,605 411-58-58200-621 FISCAL AGENT CHARGES - 76,020 - - - - -

TOTAL 1,942,740 3,237,497 376,069 67,688 363,071 363,025 436,255


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- TIF DISTRICT NO. 9 CAPITAL PROJECTS--- REVENUES412-41-41120-000 TAX INCREMENTS - - 4,894 172,603 172,603 172,602 580,571 412-48-48900-000 MISCELLANEOUS REVENUES - 275,000 - - - - - 412-49-49100-000 PROCEEDS FROM DEBT - 8,225,000 5,300,000 - - - - 412-49-49300-000 FUND BALANCE APPLIED - - - - - 570,233 162,478

- 8,500,000.00 5,304,894 172,603 172,603 742,835 743,048

412-56-56300-110 SALARIES 15,109 10,150 8,063 - 8,288 8,288 8,475 412-56-56300-130 FICA 1,129 757 573 - 632 632 647 412-56-56300-131 WISCONSIN RETIREMENT 1,027 680 528 - 551 551 564 412-56-56300-132 LIFE & DISABILITY INS 6 4 3 - 10 10 10 412-56-56300-133 HEALTH INSURANCE 2,404 1,952 1,645 - 1,581 1,581 1,581 412-57-57130-210 LEGAL EXPENSE 208,301 219,817 1,054,191 9,645 70,000 70,000 70,000 412-57-57130-213 PROFESSIONAL SERIVICES 126,823 83,519 30,683 150 - - - 412-56-56700-214 LAND ACQUISTION 737,000 78,159 97,237 3,012 - - - 412-57-57700-840 ROAD IMPROVEMENT & ROW 5,581 658,122 2,979,449 36,660 75,000 - - 412-58-58100-610 PRINCIPAL ON DEBT - 2,996,850 - - 79,000 79,000 79,000 412-58-58200-620 INTEREST ON DEBT 94,497 180,818 397,296 253,597 582,803 582,803 582,803 412-58-58200-621 FISCAL AGENT CHARGES 72,368 163,268 69,292 - - - -

TOTAL 1,264,245 4,394,096 4,638,961 303,064 817,865 742,865 743,079


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- PARKLAND FUND--- REVENUES403-46-46720-000 MONEYS IN LIEU OF DEDICATION 159,159 - - - - - - 403-46-46900-100 WINNQUAH SHELTER DONATIONS - - - - - - - 403-46-49300-000 FUND BALANCE APPLIED - - - - - - - --- 159,159 $0 - - - - - ------ EXPENDITURES403-57-55200-340 PARK SUPPLIES - - - - - - - 403-57-57620-820 THREE MEADOWS PARK - - - - - - - 403-57-57620-821 TENNIS COURT RESURFACING - - - - - - - 403-57-57620-822 WINNEQUAH PARK DESIGN - - - - - - - 403-57-59200-700 TRANSFER TO CAPITAL PROJECT FUND 159,159 - - - - - - --- 159,159 - - - - - - ---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- SOLID WASTE DISPOSAL FUND--- REVENUES210-41-41110-000 GENERAL PROPERTY TAXES 258,230 262,957 277,616 309,660 309,660 309,660 320,583 210-43-43540-000 SANITATION AIDS 30,519 30,506 30,559 30,556 30,500 30,500 30,500 210-46-46420-000 REFUSE/GARBAGE COLLECTION FEE 100 150 80 60 - - - 210-46-46420-200 RECYCLING/SOLID WASTE CARTS 195 1,042 520 130 500 1,000 500 210-46-46420-210 REBATE PROGRAM 64,290 47,050 23,769 9,832 25,000 22,000 25,000

--- 353,334 $341,705 332,545 350,238 365,660 363,160 376,583

---

------ DISPOSAL COSTS210-53-53620-290 RECYCLING SERVICE 65,053 66,491 67,465 28,535 68,485 68,470 69,523 210-53-53620-295 YARD WASTE DISPOSAL COSTS 23,072 25,720 28,558 6,273 25,000 26,675 26,800 210-53-53620-240 REFUSE COLLECTION COST 129,199 131,884 133,627 56,390 135,344 135,310 138,720 210-53-53620-241 TIPPING FEES 88,094 88,097 93,165 37,162 106,224 92,100 99,420 210-53-53620-296 RECYCLING TIPPING FEE 39,505 38,221 39,708 16,002 40,600 40,605 42,120 210-53-53620-351 RECYCLING/SOLID WASTE CARTS - 5,699 - 2,971 - - - --- 344,923 356,112 362,524 147,333 375,653 363,160 376,583 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL - - N/A--- NON-PERSONNEL 363,160 376,583 4%--- TOTAL 363,160 376,583 4%---

DEPARTMENT Solid Waste Disposal Fund PROGRAM BUDGET ACCOUNT 53620

MISSION OF DEPARTMENT: To serve the public through the collection and disposal of solid waste, recyclables, and yard waste in a cost-effective and environmentally responsible manner.

CHALLENGES AND OPPORTUNITIES AHEAD: Continuing to provide a cost-effective and environmentally responsible collection and disposal program.

Secondary market prices for recyclables stayed low in 2020 as expected, which affects the revenues received for the program.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. To reduce landfill waste through recycling efforts and to provide cost-effective collection of recyclables and

yard waste for city residents.

2. To continue to maintain eligibility for the Wisconsin Recycling Grant Program.

3. To continue to educate city residents on the solid waste and recycling collection program.

SIGNIFICANT PROGRAM, COST, AND PERSONNEL CHANGES: 1. The City has a seven-year contract with Advanced Disposal, which expires in 2023.

2. Rebate Program expected revenue to increase by $3,000.

3. Recycling collection expenses will increase by $1,053.

4. Solid waste tipping fees increases by $7,320.

5. Refuse collection expenses will increase by $3,410.

6. Recycling tipping fees will increase by $1,515.

SOLID WASTE & RECYCLING


REVENUES ACCOUNT AMOUNT DESCRIPTION 210-41-41110-000 GENERAL PROPERTY TAXES

$ 320,583

210-43-43540-000 SANITATION AIDS

$ 30,500

210-46-46420-000 REFUSE/GARBAGE COLLECTION FEE

$ -0-

210-46-46420-200 RECYCLING & SOLID WASTE CARTS

$ 500

210-46-46420-210 RECYCLING REBATE PROGRAM

$ 25,000 Revenue from recyclable material

EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 210-53-53620-290 RECYCLING SERVICE

$ 69,523 Curbside collection service

210-53-53620-295 YARD WASTE DISPOSAL COST

$ 26,800 Yard waste dumpster hauling service – $10,000 Yard waste disposal – $12,100 Leaf collection disposal – $3,343 Debris disposal – $1,000 DNR transport fee – $220

210-53-53620-240 REFUSE COLLECTION COST

$ 138,720 Curbside collection service

210-53-53620-241 TIPPING FEES

$ 99,420 Trash disposal expense, based on tonnage

210-53-53620-296 RECYCLING PROCESSING FEE

$ 42,120 Recycling processing fee, based on tonnage Secondary Materials Pricing membership, $325

210-53-53620-351 RECYCLING & SOLID WASTE CARTS

$ 0 Replacement order, as needed


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- STORM WATER UTILITY--- REVENUES603-43-43100-000 STATE AID - DNR GRANT 108,280 - - - - - - 603-43-43100-200 FEDERAL AID - - 78,462 - - - - 603-43-43100-300 STATE AID - - 13,077 - - - - 603-43-43100-400 COUNTY GRANT 247,028 - - - - - - 603-44-43100-100 STORMWATER PERMITS 1,265 3,143 1,933 303 2,000 2,000 2,000

603-46-46300-000 PENALTY 1,520 1,663 1,617 369 500 1,600 1,600 603-46-46324-000 STORM WATER REVENUES 516,831 518,349 588,261 347,444 695,000 700,000 745,000 603-48-48110-000 INTEREST INCOME 4,247 2,970 1,960 - 3,000 3,000 3,000 603-48-48200-000 CAPITALIZED INTEREST 13,516 7,303 4,646 - 5,000 - 5,000 603-49-49300-000 FUND BALANCE APPLIES - - - - - - - --- 892,686 533,428 689,956 348,115 705,500 706,600 756,600 --------- EXPENSES603-53-53440-110 SALARIES 138,996 143,206 143,295 64,650 137,000 137,257 136,529 603-53-53440-118 LEAVE WAGES 9,641 17,337 13,143 - 10,000 10,450 10,484 603-53-53440-119 WAGES, PART-TIME - - - - - 100 100 603-53-53440-120 OVERTIME 691 7,678 271 464 700 600 600 603-53-53440-130 FICA 11,142 11,878 11,443 4,813 10,481 11,353 11,300 603-53-53440-131 WISCONSIN RETIREMENT 24,813 14,174 23,895 4,395 8,974 10,011 9,964 603-53-53440-132 LIFE & DISABILITY INSURANCE 35 475 526 25 300 300 300 603-53-53440-133 HEALTH INSURANCE 38,770 41,995 41,038 11,857 42,000 42,819 44,723 603-53-53440-134 PROFESSIONAL DEVELOPMENT 269 319 75 - 300 500 500 603-53-53440-212 ANNUAL AUDIT & ACCOUNTING 7,500 1,010 4,000 - 7,500 7,500 7,500 603-53-53440-220 GAS & ELECTRIC UTILITIES 8,718 9,224 7,958 3,498 8,000 8,700 9,050 603-53-53440-240 OUTSIDE SERVICES 14,783 1,276 9,817 110 4,500 5,000 4,450 603-53-53440-312 POSTAGE 1,333 - - - - 2,000 - 603-53-53440-340 OPERATING SUPPLIES 264 1,963 1,033 162 2,000 1,400 1,450 603-53-53440-351 EQUIPMENT MAINT & REPAIR 5,327 5,838 2,599 797 7,000 8,000 7,000 603-53-53440-352 VEHICLE MAINT & REPAIR 3,997 1,631 6,048 519 5,500 5,700 5,000 603-53-53440-370 FUELS & ADDITIVES 1,070 1,520 1,209 225 1,000 1,400 1,000 603-53-53440-390 GIS Mapping PROGRAM 2,878 2,777 1,788 2,045 5,760 5,760 5,760 603-53-53440-391 ADAPTIVE MANAGEMENT FEE 24,980 24,980 24,980 24,980 25,000 25,000 25,000 603-53-53440-392 NR 216 Joint Permit Expenses 7,422 5,985 9,338 5,184 7,500 7,500 6,700 603-53-53440-393 LAKE DREDGING 44,800 - 4,690 - - - - 603-53-53440-394 FLOODING SUPPLIES - 66,898 19,651 - - - - 603-53-53440-397 LAKE WEED COLLECTION PROGRAM - - - - 6,000 6,000 6,000 603-53-53440-396 STREET SWEEPING DISPOSAL - - - 1,338 3,700 3,700 3,700 603-53-53440-540 Depreciation expense 204,732 216,837 213,823 - 215,000 215,000 215,000 603-53-53440-710 BRUSH PICKUP 20,867 29,500 33,888 9,994 34,675 34,675 37,000 603-58-58100-611 INTEREST PAYMENT 78,882 81,922 79,888 38,941 85,000 85,000 91,335 603-58-58100-612 AMORTIZATION OF DEBT DISCOUNT 11,790 6,960 2,169 - 8,000 10,000 10,000 603-58-58100-613 LOSS OF REFUNDING 3,847 776 - - - - - 603-58-58100-614 AMORTIZATION OF DEBT PREMIUM (7,120) (8,208) (8,709) 47,970 (8,709) (8,000) (9,000)


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET603-53-53440-720 PUBLIC WORKS OVERHEAD 8,000 8,000 8,000 - 8,000 8,000 8,000 --- 668,428 $695,952 655,853 221,967 635,180 645,725 649,444 ------ CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 212,890 213,999 1%--- NON-PERSONNEL 432,835 435,445 1%--- TOTAL 645,725 649,444 1%------

ENTERPRISE FUND DEPARTMENT Storm Water Utility PROGRAM BUDGET Storm Water Operations ACCOUNT 603 MISSION OF DEPARTMENT: Provide storm water conveyance system of streets, curbs, gutters, berms, swales, landscaping, detention and retention basins, pipes, outfalls, inlets, and pumping systems for the purpose of managing, gathering, and transmitting, storm water. CHALLENGES AND OPPORTUNITIES AHEAD: 1. Maintenance of the aging storm water outfalls, basins, mains, and pumping systems. 2. Ensuring the utility is adequately funded to operate the utility and maintain the storm water conveyance

system. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to communicate utility duties and responsibilities to the general public, the City Council, and the

Public Works Committee. 2. Complete storm sewer main televising to determine needed repairs and replacement. 3. Utilize slip lining of storm sewer mains as a more cost-effective approach than replacement. 4. Upgrade utility infrastructure mapping and recordkeeping. 5. Clean storm water basins, lift station wet wells, and catch basins on a frequency that minimizes the impact of

sediment and debris on the receiving waters. 6. Complete storm water outfall repairs and maintain sediment levels at the outfalls. 7. Complete annual illicit discharge detection inspections and eliminate illicit discharge pollution. 8. Complete annual public education and increase public participation in outreach events. SIGNIFICANT PROGRAM CHANGES: 1. Outside Services decreased by $550. 2. Equipment Maintenance & Repair decreased by $1,000. 3. Vehicle Maintenance & Repair decreased by $700. 4. NR 216 Permit Expenses decreased by $800. 5. Brush Pickup increased by $2,325. GOAL ACHIEVEMENTS IN 2020: 1. Completed sediment removal of all catch basins, mains and basins as needed. 2. Completed leaf collection credit analysis for MS4 permit compliance

STORM WATER UTILITY ACCOUNT JUSTIFICATIONS

REVENUES ACCOUNT AMOUNT DESCRIPTION 603-44-43100-100 STORM WATER PERMITS

$ 2,000 Fees received from storm water permits required from development

603-46-46300-000 PENALTY

$ 1,600

603-46-46324-000 STORM WATER REVENUES

$ 745,000 Based on historical experience

603-48-48110-000 INTEREST INCOME


603-48-48200-000 CAPITALIZED INTEREST

$5,000

EXPENDITURES ACCOUNT AMOUNT DESCRIPTION 603-53-53440-110 SALARIES

$ 136,529 Salaries allocated to the storm utility

603-53-53440-118 LEAVE WAGES

$ 10,484 Labor allocation for sick leave, vacation, jury duty, holiday, bereavement, and workers comp.

603-53-53440-119 WAGES PART TIME

$ 100

603-53-53440-120 OVERTIME

$ 600 Overtime for storm water utility

603-53-53440-130 FICA







$ 44,723 Health, dental, and vision insurance


$ 500 Education and certification

603-53-53440-212 ANNUAL AUDIT & ACCOUNTING

$ 7,500 Based on contract

ACCOUNT AMOUNT DESCRIPTION 603-53-53440-220 GAS & ELECTRIC UTILITES

$9,050


$4,450 SLAMM & Ordinance Update $2,500 Illicit discharge &outfall sample testing $750 Public education & outreach, consulting fee for permit & ordinance review $1,200

603-53-53440-312 POSTAGE

$ -0- Expense for quarterly billing

603-53-53440-340 OPERATING SUPPLIES

$ 1,450 Supplies for operations, copy machine, uniforms $190


$ 7,000 Generator maintenance contract $1,382 Diggers Hotline fee $1,165 Annual SCADA software renewal SCADA battery replacement Telemetry service Supplies and repair of utility equipment Wet well cleaning

603-53-53440-352 VEHICLE MAINTENANCE & REPAIR

$ 5,000 Sweeper brooms $500 Maintenance and repair of vehicles for the Utility, Vac Truck


$ 1,000 Gas, oil, and lubrication for utility vehicles; based on $2.33/gal. gas; $2.69/gal. diesel

603-53-53440-390 GIS MAPPING SERVICES

$ 5,760 GIS data management, intern wages, software fee, app development and GPS equipment

603-53-53440-391 ADAPTIVE MANAGEMENT FEE

$ 25,000 Annual participation fee

603-53-53440-392 NR 216 JOINT PERMIT EXPENSES

$ 6,700 MAMSWAP & Permit Fees $4,184 MS4 Reporting Requirement $500 Environmental fee $1,000 Clean Lakes Alliance Breakfast, $1,000

• Public education • Illicit discharge detection & elimination

& pollution prevention • Storm water quality management

603-53-53440-395 LAKE WEED COLLECTION PROGRAM

$6,000 Dane County lake weed pier collection

603-53-53440-396 STREET SWEEPING DISPOSAL

$3,700 50% of annual costs

603-53-53440-540 DEPRECIATION EXPENSE

$ 215,000

ACCOUNT AMOUNT DESCRIPTION 603-53-53440-710 BRUSH PICKUP

$ 37,000 Brush collection services (50% of annual costs) Brush – $ 31,500 Storm cleanup – $3,000 Christmas tree collection – $2,500

603-58-58100-611 INTEREST PAYMENT

$91,335 Based on repayment schedule

603-58-58100-612 AMORTIZATION OF DEBT DISCOUNT

$10,000

603-58-58100-614 AMORTIZATION OF DEBT PREMIUM

$ (9,000)

603-53-53440-720 PUBLIC WORKS OVERHEAD

$ 8,000


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- WATER UTILITY--- REVENUES600-46-48110-000 INTEREST AND DIVIDEND INCOME 16,839 33,705 49,784 - 10,000 34,000 10,000 600-48-48200-000 CAPITALIZED INTEREST 28,714 3,760 4,537 - 4,500 - 4,500 600-46-46000-000 UNMETERED SALES TO GEN CUST 2,214 1,447 3,660 - 1,500 3,000 3,000 600-46-46100-000 METERED SALES-RESIDENTIAL 747,360 722,169 720,006 361,972 724,000 735,000 735,000 600-46-46110-000 METERED SALES-COMMERCIAL 266,787 295,508 284,437 126,306 252,000 275,000 275,000 600-46-46115-000 METERED SALES-MULTI FAMILY 130,990 123,861 120,124 58,818 120,000 125,000 125,000 600-46-46200-000 PRIVATE FIRE PROTECTION 82,999 81,054 82,498 42,288 82,000 80,000 80,000 600-46-46300-000 PUBLIC FIRE PROTECTION 506,140 547,837 593,185 313,922 620,000 550,000 620,000 600-46-46400-000 SALES TO PUBLIC AUTHORITIES 19,048 20,631 22,670 7,475 22,000 21,000 21,000 600-46-47000-000 FORFEITED DISCOUNTS 6,445 7,054 6,150 1,115 3,000 6,000 6,000 600-46-47400-000 OTHER WATER REVENUES 14,800 14,825 14,658 - 15,000 15,000 15,000 --- 1,822,336 $1,851,850 1,901,710 911,897 1,854,000 1,844,000 1,894,500 ------ EXPENSES--- PUMPING EXPENSES600-62-62000-110 PUMPING LABOR 24,015 23,942 27,502 18,336 32,000 41,467 35,028 600-62-62010-120 PUMPING LABOR OT 7,717 8,014 8,170 3,705 7,400 7,500 7,500 600-62-62200-220 POWER PURCHASE 97,192 98,323 95,168 38,339 99,000 100,000 100,000 600-62-62300-340 PUMPING SUPPLIES & EXPENSE 2,421 3,352 2,268 1,339 3,700 3,700 3,700 600-62-62500-350 MAINTENANCE OF PUMPING PLANT 4,782 5,086 4,542 7,855 11,000 6,400 8,500 --- 136,126 $138,716 137,650 69,575 153,100 159,067 154,728 ------ WATER TREATMENT EXPENSES600-63-63000-110 WATER TREATMENT SALARIES 1,545 1,483 1,035 918 1,700 2,466 1,948 600-63-63000-120 WATER TREATMENT SALARIES OT - - - - 50 100 100 600-63-63100-220 WATER ANALYSIS OUTSIDE SERVICE 6,264 991 2,650 172 6,500 6,500 6,500 600-63-63100-390 CHEMICALS 9,574 9,793 8,190 4,967 10,000 10,350 10,350 600-63-63500-350 MAINT OF WATER TREATMENT EQUIP 1,049 44 2,280 276 1,500 1,500 1,500 --- 18,431 $12,311 14,155 6,332 19,750 20,916 20,398 ------ MAINTENANCE OF RESERVOIRS & TOWER600-65-65000-110 RESERVOIR & TOWER SALARIES 7,542 5,777 3,303 2,507 5,100 7,629 6,050 600-65-65000-120 RESERVOIR & TOWER SALARIES OT 948 3,392 89 - 100 200 200 600-65-65000-340 RES & TOWER MATERIALS & REPAIR 6,898 5,199 14,053 111 5,000 6,500 14,850 --- 15,389 $14,367 17,445 2,618 10,200 14,329 21,100 ------ MAINTENANCE OF MAINS600-65-65100-110 MAINT OF MAINS SALARIES 17,394 8,671 10,454 10,017 17,000 15,374 13,295 600-65-65100-120 MAINT OF MAINS SALARIES OT 4,274 5,146 1,591 806 3,000 5,000 5,000 600-65-65100-220 MAINS- OUTSIDE SERVICES 13,745 3,723 11,697 3,303 12,000 12,000 12,000 600-65-65100-340 MAINS- MATERIAL & REPAIR 3,833 10,685 4,811 6,121 10,000 8,000 8,000 --- 39,246 $28,226 28,552 20,248 42,000 40,374 38,295 ---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- MAINTENANCE OF SERVICES600-65-65200-110 MAINTENANCE OF SERVICE SALARIES 26,287 29,750 19,689 2,626 18,000 39,880 18,895 600-65-65200-111 LOCATE SALARIES - - 10,095 17,639 35,000 4,828 18,895 600-65-65200-120 MAINT OF SERVICE SALARIES OT 1,780 882 1,044 204 700 1,500 1,500 600-65-65200-121 LOCATE SALARIES OT - - 720 46 500 500 500 600-65-65200-122 WATER WAGON SALARIES OT - - - - - 700 700 600-65-65200-220 MAINT OF SERVICE OUTSIDE SERVICES 983 2,210 3,586 1,833 4,500 5,000 5,000 600-65-65200-221 CROSS CONNECTION CONTROL SERVICES - - - 11,465 27,600 27,600 27,600 600-65-65200-340 SERVICES- MATERIAL & REPAIR 6,026 1,636 3,533 245 5,500 6,000 6,000 --- 35,077 $34,478 38,666 34,058 91,800 86,008 79,090 ------ MAINTENANCE OF METERS600-65-65300-110 MAINTENANCE OF METERS SALARIES 2,932 4,966 3,092 2,468 4,000 7,059 5,607 600-65-65300-120 MAINT OF METERS SALARIES OT 85 3 26 - - 100 100 600-65-65300-220 METER- OUTSIDE SERVICES 867 2,782 676 270 270 3,000 1,000 600-65-65300-225 METER - ANNUAL SOFTWARE & FEES - - - 3,974 10,200 10,200 12,700 600-65-65300-340 METER- MATERIALS & REPAIR 313 629 119 - 100 1,000 800 --- 4,197 $8,381 3,913 6,712 14,570 21,359 20,207 ------ MAINTENANCE OF HYDRANTS600-65-65400-110 MAINT OF HYDRANTS SALARIES 7,982 6,383 10,326 570 3,000 12,212 10,815 600-65-65400-120 MAINT OF HYDRANTS SALARIES OT 701 - 485 - - 100 100 600-65-65400-340 HYDRANTS- MATERIALS & REPAIR 2,708 1,377 35 135 1,000 1,900 1,000 --- 11,391 $7,760 10,845 705 4,000 14,212 11,915 ------ MAINTENANCE OF TELEMETRY SYSTEM600-65-65500-110 MAINT OF TELEMETRY SALARIES 1,146 1,059 490 59 500 1,402 1,086 600-65-65500-120 MAINT OF TELEMETRY SALARIES OT 650 621 269 96 400 800 800 600-65-65500-220 TELEMETRY- OUTSIDE SERVICES 499 2,317 500 36 1,000 2,000 2,000 600-65-65500-340 TELEMETRY- MATERIALS & REPAIR 513 994 1,967 117 1,000 2,000 2,000 --- 2,808 $4,991 3,226 308 2,900 6,202 5,886 ------ CUSTOMER ACCOUNTS EXPENSE600-90-90100-213 METER READING LABOR - (380) - - - - - 600-90-90200-110 ACCOUNTING & COLLECTING LABOR 11,209 11,274 11,528 6,877 13,753 13,753 13,753 600-90-90300-310 SUPPLIES & EXPENSE 1,131 495 502 110 700 700 700 --- 12,339 $11,390 12,030 6,986 14,453 14,453 14,453


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- ADMINISTRATIVE & GENERAL EXPENSES600-92-92000-110 ADMIN. & GENERAL SALARIES 101,361 95,898 113,996 50,737 118,490 118,490 119,675 600-92-92000-118 UTILITY ON CALL PAY 1,950 2,600 2,600 1,100 2,600 2,600 2,600 600-92-92000-120 OVERTIME 8,215 5,702 105 493 - - - 600-92-92000-211 DATA PROCESSING SERVICES 20,000 20,000 20,000 - 20,000 20,000 20,000 600-92-92100-310 OFFICE SUPPLIES & EXPENSES - 176 192 177 214 215 215 600-92-92100-312 POSTAGE 3,783 3,662 2,000 2,014 4,000 5,000 5,000 600-92-92300-210 CITY ATTORNEY - 90 - - - - - 600-92-92300-212 AUDIT FEES 9,000 9,000 9,000 - 9,000 9,000 9,000 600-92-92300-214 OUTSIDE SERVICE EMPLOYED 80 - - - - - - 600-92-92400-510 INSURANCE 27,100 27,100 27,100 - 27,100 27,100 27,100 600-92-92600-118 LEAVE WAGES 18,836 31,974 24,575 15,010 25,000 31,370 27,397 600-92-92600-131 WISCONSIN RETIREMENT 48,352 25,873 38,835 9,111 18,000 20,117 17,582 600-92-92600-132 LIFE & DISABILITY INSURANCE 62 827 272 35 300 516 516 600-92-92600-133 HEALTH INSURANCE 51,062 53,278 65,039 16,274 87,093 87,093 87,093 600-92-92600-134 CERTIFICATIONS & EDUCATION 225 199 98 105 1,000 1,000 1,000 600-92-92600-135 SAFETY PROGRAM MATERIAL & EQUIP 983 920 865 230 1,000 1,000 1,000 600-92-92800-215 REGULATORY COMMISSION EXPENSES 5,051 146 - 1,963 3,650 3,650 3,650 600-92-93000-390 MISC. GENERAL EXPENSE 8,926 8,123 13,255 5,410 13,000 23,300 23,300 600-92-93000-391 MANAGEMENT OFFICE RENTALS 8,900 8,900 8,900 - 8,900 8,900 8,900 600-92-93300-110 MECHANIC SALARIES 2,393 4,375 364 1,863 4,500 5,382 5,382 600-92-93300-350 TRANSPORTATION EXPENSES 3,800 3,800 3,800 - 3,800 3,800 3,800 600-92-93300-351 EQUIPMENT SUPPLIES & REPAIR 205 - - - - - - 600-92-93300-370 FUELS & ADDITIVES 3,121 2,657 4,366 1,463 3,500 5,300 2,046 600-92-93300-530 GARAGE RENTAL 27,300 27,300 27,300 - 27,300 27,300 27,300 600-92-93300-535 GIS Mapping PROGRAM 2,851 2,776 1,774 1,793 6,100 6,100 6,100 --- 353,557 $335,375 364,437 107,778 384,547 407,233 398,656 --------- OTHER EXPENSES600-99-40300-540 DEPRECIATION 314,456 322,871 331,541 - 330,000 320,000 330,000 600-99-42600-540 DEPRECIATION 19,671 19,671 19,671 - 19,671 19,671 19,671 600-99-40800-541 TAXES 18,500 17,392 18,227 10,013 23,628 23,628 23,628 600-99-40800-542 UTILITY TAX EQUILVANT 305,031 302,556 312,418 - 310,000 305,000 310,000 600-99-42700-619 PRINCIPAL ON DEBT - - - - - - - 600-99-42700-620 INTEREST ON LONG TERM DEBT 120,539 116,713 105,840 56,208 98,824 98,824 85,728 600-99-43000-620 INTEREST ON DEBT TO CITY 31,390 30,185 37,649 20,378 36,000 36,000 32,349 600-99-42800-691 REGULATORY LIABILTIY (13,443) (13,443) (13,443) - (13,443) (13,443) (13,443) 600-99-42900-690 AMORTIZATION OF DEBT PREMIUM (18,351) (19,113) (19,037) (5,610) (19,000) (18,000) (18,000) 600-99-43000-630 LOSS ON REFUNDING 10,146 - - - - - - 600-99-42800-690 AMORTIZATION OF DEBT, DISCOUNT & EX 32,559 2,900 10,845 48,274 48,274 32,000 32,000 --- 820,498 $779,731 803,711 129,263 833,954 803,680 801,933 ------ TOTAL WATER UTILITY EXPENSES 1,449,059 $1,375,725 1,434,630 384,582 1,571,274 1,587,833 1,566,661 ------


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- CURRENT--- YEAR PROPOSED DIFFERENCE--- PERSONNEL 443,138 403,274 -9%--- NON-PERSONNEL 1,144,695 1,163,611 2%--- TOTAL 1,587,833 1,566,885 -1%---

ENTERPRISE FUND DEPARTMENT Water Utility PROGRAM BUDGET Water Operations ACCOUNT 600 MISSION OF DEPARTMENT: Provide safe water for residential, commercial, and public customers at a reasonable rate of return to maintain and expand its ability to deliver an adequate water supply. CHALLENGES AND OPPORTUNITIES AHEAD: Elimination of cast iron and transite water mains from the water distribution system. LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to provide safe, high quality drinking water. 2. Successfully complete the drinking water sampling requirements of the WDNR. 3. Continue to account for or control water loss. 4. Establish a leak detection program. 5. Approval of comprehensive plan of improvements. 6. Maintain valve operation program. 7. Continue replacing cast iron water mains as part of the local road reconstruction program. 8. Update meter reading technology and replace meters accordingly. 9. Update utility infrastructure mapping and recordkeeping

10. Install perimeter fence at the water tower. 11. Create a back entrance to the water tower from Woodland Drive and eliminate the Monona Drive entrance

due to safety concerns at this entrance. 12. Establish backup power at the water tower to maintain SCADA control during power loss. SIGNIFICANT PROGRAM CHANGES: 1. Maintenance of Pumping Plant reduced by $2,100. 2. Reservoir & Tower Material & Repair increases by $8,350. 3. Meters Outside Services reduced by $2,000. 4. Meter Annual Software Fees increases by $2,500. 5. Hydrants Material & Repair reduced by $900. 6. Fuels & Additives reduced by $3,255. GOAL ACHIEVEMENTS IN 2020: 1. Provided safe, high-quality drinking water to our customers. 2. Successfully completed the drinking water sampling program, including lead and copper testing for 2020. 3. Completed system wide hydrant flushing for the year. 4. Completed water valve exercising per DNR standards and requirements. 5. Completed DNR-required reservoir inspections. 6. Completed annual maintenance of the well generators.

WATER UTILITY ACCOUNT JUSTIFICATIONS

REVENUES ACCOUNT AMOUNT DESCRIPTION 600-46-48110-000 INTEREST AND DIVIDEND INCOME

$ 10,000 Estimated interest earnings


$ 4,500

600-46-46000-000 UNMETERED SALES TO GEN. CUST.

$ 3,000 Based on history

600-46-46100-000 METERED RESIDENTIAL SALES


600-46-46110-000 METERED COMMERCIAL SALES


600-46-46115-000 METERED MULIT-FAMILY SALES

$ 125,000

600-46-46200-000 PRIVATE FIRE PROTECTION

$ 80,000 Private fire protection based on current customers and current rates

600-46-46300-000 PUBLIC FIRE PROTECTION


600-46-46400-000 SALES TO PUBLIC AUTHORITIES

$ 21,000 Based on recent history

600-46-47000-000 FORFEITED DISCOUNTS


600-46-47400-000 OTHER REVENUES

$ 15,000 Sewer allocation

EXPENDITURES PUMPING EXPENSES ACCOUNT AMOUNT DESCRIPTION 600-62-62000-110 PUMPING LABOR

$ 35,028 Full-time labor

600-62-62010-120 PUMPING LABOR OT

$ 7,500 Estimated overtime costs

600-62-62200-220 POWER PURCHASE

$ 100,000 Electric and gas charges for operations of pumps and related equipment at the wells.

ACCOUNT AMOUNT DESCRIPTION 600-62-62300-340 PUMPING SUPPLIES AND EXPENSE

$ 3,700 Supplies for general operation and water bills; DNR water withdrawal annual fee, $125 public fire protection charge

600-62-62500-350 MAINTENANCE OF PUMPING PLANT

$ 8,500 Repair of well pumping equipment; Wells 2 and 3 generator maintenance $1,831

WATER TREATMENT ACCOUNT AMOUNT DESCRIPTION 600-63-63000-110 SALARIES


600-63-63000-120 SALARIES OVERTIME

$ 100 Estimated on past experience

600-63-63100-220 WATER ANALYSIS OUTSIDE SERVICES

$ 6,500 Laboratory analysis of USEPA mandated water quality testing

600-63-63100-390 CHEMICALS

$ 10,350 Purchase of fluoride and chlorine

600-63-63500-350 MAINTENANCE OF EQUIPMENT

$ 1,500 Maintenance of water treatment equipment,

MAINTENANCE RESERVOIRS/TOWER ACCOUNT AMOUNT DESCRIPTION 600-65-65000-110 SALARIES


600-65-6500-120 OVERTIME SALARIES

$ 200 Estimated overtime costs

600-65-65000-340 MATERIAL, REPAIR & SUPPLIES

$ 14,850 Annual cathodic protection inspection $1,000 Misc. repair expenses Epoxy painting of floors at all 3 Wells $13,850

MAINTENANCE - MAINS ACCOUNT AMOUNT DESCRIPTION 600-65-65100-110 SALARIES




ACCOUNT AMOUNT DESCRIPTION 600-65-65100-220 OUTSIDE SERVICES

$ 12,000 Contract services for excavating water main breaks and emergency water main break repair crews, debris disposal

600-65-65100-340 MATERIAL & REPAIR

$ 8,000 General supplies include pipe, repair sleeves, valves, pumps, sand, gravel, cold mix asphalt, tools

MAINTENANCE - SERVICES ACCOUNT AMOUNT DESCRIPTION 600-65-65200-110 SALARIES


600-65-65200-111 LOCATE SALARIES

$ 18,895 Diggers Hotline locating



600-65-65200-121 LOCATE SALARIES OT

$ 500 Diggers Hotline locating overtime

600-65-65200-122 WATER WAGON SALARIES OT

$ 700 Water wagon overtime costs


$ 5,000 Contract services for excavating leaky service laterals

600-65-65200-221 CROSS CONNECTION CONTROL SERV.

$ 27,600 Contracted survey services, commercial and industrial services


$ 6,000 General supplies include curb stops and boxes, sand, gravel, corp stops, copper tubing

MAINTENANCE - METERS ACCOUNT AMOUNT DESCRIPTION 600-65-65300-110 SALARIES





$ 1,000 Contract services for testing and repair of commercial meters and pump house meters, hydrant meter testing

600-65-65300-225 METER ANNUAL SOFTWARE & FEES

$12,700 Annual fees water meter program $10,200 Partner technical support program $2,500

ACCOUNT AMOUNT DESCRIPTION 600-65-65300-340 MATERIAL & REPAIR

$ 800 General supplies for installation and repair of water meters

MAINTENANCE - HYDRANTS ACCOUNT AMOUNT DESCRIPTION 600-65-65400-110 SALARIES





$ 1,000 General supplies for hydrant maintenance and repair, hydrant marker signs $900

MAINTENANCE - TELEMETRY SYSTEM ACCOUNT AMOUNT DESCRIPTION 600-65-65500-110 SALARIES

$1,086 Full-time labor




$ 2,000 Support services for telemetry system. Includes phone service for telemetry; annual SCADA access fee $50

600-65-65500-340 MATERIALS & REPAIR

$ 2,000 General supplies to support telemetry, WIN 911 software renewal $1,000; Log Me In software $400

CUSTOMER ACCOUNTS ACCOUNT AMOUNT DESCRIPTION 600-90-90200-110 ACCT/COLLECTION SALARIES

$ 13,753 45% of the Utility Billing Clerk salary

600-90-90300-310 SUPPLIES AND EXPENSE

$ 700 Includes all office and data processing supplies as well as forms for the Utility billing function.

ADMINISTRATIVE AND GENERAL ACCOUNT AMOUNT DESCRIPTION 600-92-92000-110 GENERAL ADMINISTRATIVE SALARIES

$ 119,675 General administrative salaries allocated to Water Utility

ACCOUNT AMOUNT DESCRIPTION 600-92-92000-118 UTILITY ON-CALL PAY

$ 2,600 Split with sewer utility

600-92-92000-120 OVERTIME

$ -0-

600-92-92000-211 DATA PROCESSING SUPPLIES

$ 20,000


$ 215 Supplies to support administrative functions. Copy machine

600-92-92100-312 POSTAGE

$ 5,000 Postage for Water Utility function

600-92-92300-210 CITY ATTORNEY

$ -0- Legal charges, estimated amount

600-92-92300-212 AUDIT FEES



$ -0-

600-92-92400-510 INSURANCE

$ 27,100 Includes property, liability and worker’s compensation insurance payable to General Fund.

600-92-92600-118 LEAVE WAGES

$ 27,397 Full-time leave wages







600-92-92600-134 CERTIFICATION & EDUCATION

$ 1,000 Operator certification and education

600-92-92600-135 SAFETY PROGRAM MATERIAL & EQUIP

$ 1,000 Safety program material and equipment

600-92-92800-215 REG. COMMISSION


600-92-93000-390 MISCELLANEOUS GENERAL EXPENSE

$ 23,300 New Phase II EPA AWIA Review $15,000 Uniform allowance $385, Digger's Hotline annual fee $1,165 WRWA membership $520 mobile phones, professional development, CDL, WEF membership, miscellaneous expenses

ACCOUNT AMOUNT DESCRIPTION 600-92-93000-391 MANAGEMENT OFFICE RENTAL

$ 8,900 City Hall office space allocation to the Utility

600-92-93300-110 MECHANIC SALARIES


600-92-93300-350 TRANSPORTATION EXPENSES

$ 3,800 Allocation of management vehicles to the Utility

600-92-93300-370 EQUIP. FUEL/LUB/PARTS

$ 2,046 Diesel and gas for trucks; diesel for generator

600-92-93300-530 GARAGE RENTAL

$ 27,300 DPW garage space allocated to the Utility

600-92-93300-535 GIS MAPPING PROGRAM

$ 6,100 Intern $3,000 GIS program updates and software, training

OTHER EXPENSES ACCOUNT AMOUNT DESCRIPTION 600-99-40300-540 DEPRECIATION


600-99-42600-540 DEPRECIATION

$ 19,671 Contributed capital

600-99-40800-541 TAXES

$ 23,628 Property tax and FICA

600-99-40800-542 UTILITY TAX EQUILEVANT

$ 310,000 Property taxes

600-99-42700-620 INTEREST ON LONG TERM DEBT

$ 85,728 Interest on mortgage revenue bonds

600-99-43000-620 INTEREST ON DEBT TO CITY

$ 32,349

600-99-42800-691 REGULATORY LIABILITY

$ (13,443) Per PSC

600-99-42900-690 AMORTIZATION OF DEBT PREMIUM

$ (18,000) Scheduled amount

600-99-43000-630 LOSS ON REFUNDING

$ -0-

600-99-42800-690 AMORTIZATION OF DEBT, DISCOUNT & EXP.

$ 32,000


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- SEWER UTILITY--- REVENUES601-46-46410-000 FORFEITED DISCOUNTS 5,370 5,585 4,984 890 1,250 6,000 6,000 601-46-46410-100 METERED SALES-RESIDENTIAL 783,468 822,020 881,715 504,631 1,040,000 1,038,000 1,100,280 601-46-46410-200 METERED SALES-COMMERCIAL 419,470 451,839 462,702 252,014 505,000 536,400 536,400 601-46-47340-000 SALES TO PUBLIC AUTHORITIES 17,957 20,154 24,460 8,737 17,500 26,640 28,238 601-48-48200-000 CAPITALIZED INTEREST 13,383 3,706 3,721 - - - - 601-46-48110-000 INTEREST AND DIVIDEND INCOME 11,597 23,559 30,829 - 8,000 16,000 8,000 ------ 1,251,244 $1,326,863 1,408,411 766,272 1,571,750 1,623,040 1,678,918 ------ EXPENSES--- OPERATIONS & MAINTENANCE EXPENSES601-62-62000-220 POWER PURCHASE-LIFT STATIONS 10,609 13,394 11,931 5,568 12,000 11,178 11,625 601-62-62000-290 DISPOSAL SERVICE MMSD 746,313 784,838 861,047 234,628 928,000 930,600 1,005,050 601-62-62000-351 EQUIPMENT SUPPLIES & REPAIR - 730 - - - - - 601-62-62000-370 FUELS & ADDITIVES 1,732 2,237 2,287 583 1,900 3,300 2,045 --- 758,654 $801,199 875,265 240,780 941,900 945,078 1,018,720 --- MAINTENANCE OF LIFT STATIONS601-64-64000-110 LIFT STATION SALARIES 5,480 5,032 5,264 2,725 4,126 7,761 7,154 601-64-64000-120 LIFT STATION SALARIES- OT 1,286 1,268 454 427 1,000 1,500 1,500 601-64-64000-220 LIFT STATION-OUTSIDE SERVICES 5,028 5,446 5,787 2,907 9,000 9,000 9,000 601-64-64000-340 LIFT STATION MATERIALS & REPAIR 3,525 3,858 2,419 341 2,000 4,000 3,500 --- 15,318 $15,604 13,924 6,400 16,126 22,261 21,154 ------ MAINTENANCE OF MAINS & LATERALS601-65-65100-110 MAINT OF MAINS SALARIES 5,295 5,998 1,757 2,511 5,000 6,900 5,706 601-65-65100-120 MAINT OF MAINS SALARIES OT 328 530 552 1,044 1,500 800 800 601-65-65100-220 MAINS- OUTSIDE SERVICES 41,838 48,701 31,661 11,064 35,000 35,000 35,000 601-65-65100-340 MAINS- MATERIAL & REPAIR 173 - - - - - - --- $47,634 $55,230 33,970 14,619 41,500 42,700 41,506

--- MAINTENANCE OF SEWER MANHOLES601-65-65110-110 MAINT OF MANHOLES SALARIES 2,695 2,529 439 202 1,000 4,489 3,077 601-65-65110-120 MAINT OF MANHOLES SALARIES OT 57 - - - 50 100 100 601-65-65110-220 MANHOLES- OUTSIDE SERVICES - - 3,748 - 100 300 300 601-65-65110-340 MANHOLES- MATERIALS & REPAIR - 267 463 14 100 300 300 --- 2,752 $2,796 4,650 216 1,250 5,189 3,777 ---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- MAINTENANCE OF METERS601-65-65300-110 MAINTENANCE OF METERS SALARIES 3,074 4,966 3,092 - 5,000 6,425 5,820 601-65-65300-120 MAINT OF METERS SALARIES OT 85 3 26 - 50 100 100 601-65-65300-220 METER- OUTSIDE SERVICES 867 - 305 - 100 200 200 601-65-65300-340 METER- MATERIALS & REPAIR 313 1,391 490 - 500 500 500 --- 4,339 $6,360 3,913 - 5,650 7,225 6,620 ------ CUSTOMER ACCOUNTS EXPENSE601-90-90200-110 ACCOUNTING & COLLECTING LABOR 11,209 11,274 11,528 6,877 13,753 13,753 13,753 601-90-90200-117 LONGEVITY PAY - - - - - - - 601-90-90300-310 SUPPLIES & EXPENSE 204 495 496 110 500 500 500 601-90-90400-390 UNCOLLECTIBLE ACCOUNTS - - - - - - - --- 11,412 $11,769 12,024 6,987 14,253 14,253 14,253 ------ ADMINISTRATIVE & GENERAL EXPENSES601-92-92000-110 ADMIN. & GENERAL SALARIES 71,413 72,110 86,834 39,576 90,276 90,276 91,097 601-92-92000-118 ON CALL PAY 1,950 2,600 2,600 1,100 2,600 2,600 2,600 601-92-92000-211 DATA PROCESSING SERVICES 19,000 19,000 19,000 14 19,000 19,000 19,000 601-92-92100-312 POSTAGE 3,333 3,437 2,000 2,000 4,000 4,000 4,000 601-92-92100-310 OFFICE SUPPLIES & EXPENSES - 35 55 - 110 110 110 601-92-92300-210 CITY ATTORNEY - 28,545 47,641 - - - - 601-92-92300-212 AUDIT FEES 7,000 5,740 4,000 - 7,500 7,500 7,500 601-92-92400-510 INSURANCE 9,750 9,750 9,750 - 9,750 9,750 9,750 601-92-92600-118 LEAVE WAGES 3,016 4,628 3,830 - 4,300 4,478 4,313 601-92-92600-131 WISCONSIN RETIREMENT 19,332 10,043 16,772 3,634 9,800 9,800 9,800 601-92-92600-132 LIFE & DISABILITY INSURANCE 38 357 199 26 75 150 150 601-92-92600-133 HEALTH INSURANCE 23,620 26,050 27,076 10,815 54,995 54,995 34,064 601-92-92600-134 CERTIFICATIONS & EDUCATION 403 45 - 56 200 200 100 601-92-92600-135 SAFETY PROGRAM MATERIAL & EQUIP 1,498 405 667 112 1,500 1,500 1,000 601-92-92600-225 STORMWATER UTILITY 28 46 33 70 75 35 75 601-92-93000-390 MISC. GENERAL EXPENSE 1,847 13,770 7,415 1,523 3,500 2,500 2,500 601-92-93000-391 MANAGEMENT OFFICE RENTALS 5,600 5,600 5,600 - 5,600 5,600 5,600 601-92-93300-530 GARAGE RENTAL 4,900 4,900 4,900 - 4,900 4,900 4,900 601-92-93300-535 GIS Mapping PROGRAM 2,851 2,777 1,774 1,796 4,300 4,340 4,340 601-92-93300-720 PUBLICE WORKS OVERHEAD ALLOC 3,970 3,970 3,970 - 3,970 3,970 3,970

--- 179,548 $213,809 244,114 60,722 226,451 225,704 204,869 ---


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- OTHER EXPENSES601-99-40300-540 DEPRECIATION 151,082 155,476 157,160 - 16,000 160,000 160,000 601-99-40800-541 TAXES 28,517 28,251 28,837 3,973 28,000 10,647 28,000 601-99-40800-542 EQUIPMENT REPLACEMENT - - - - - 25,000 25,000 601-99-43000-619 PRINCIPAL ON LONG-TEM DEBT - - - - - - - 601-99-43000-621 INTEREST ON LONG-TERM DEBT 32,363 36,046 35,646 17,706 35,413 35,413 48,310 601-99-43000-620 INTEREST ON DEBT TO CITY 26,820 20,989 14,756 11,593 11,593 9,400 2,844 601-99-42900-690 AMORTIZATION OF DEBT PREMIUM (7,016) (7,645) (7,379) - (7,300) (5,000) (7,000) 601-99-42800-690 AMORTIZATION OF DEBT, DISCOUNT 22,775 - - 54,384 54,383 - - --- 254,541 $233,117 229,019 87,656 138,089 235,460 257,154 ------ TOTAL SEWER UTILITY EXPENSES 1,274,199 $1,339,884 1,416,879 417,380 1,385,219 1,497,870 1,568,053 ------ CURRENT--- YEAR DIFFERENCE--- PERSONNEL 187,774 163,681 -13%--- NON-PERSONNEL 1,310,096 1,404,372 7%--- TOTAL 1,497,870 1,568,053 5%---

ENTERPRISE FUND DEPARTMENT Sewer Utility PROGRAM BUDGET Sewer Operations ACCOUNT 601 MISSION OF DEPARTMENT: Provide efficient sanitary sewer collection and pumping services throughout the City, with treatment and disposal provided by the Madison Metropolitan Sewerage District.

CHALLENGES AND OPPORTUNITIES AHEAD: 1. Maintenance of aging City infrastructure and financing the improvements.

2. Ensuring proper revenues of the operating budget to adequately fund MMSD annual treatment charge increases and annual capital project costs that are passed on to the City.

3. Replacing or lining aging sewer main throughout the City as needed.

4. Monitoring for, and reducing inflow and infiltration in the sanitary sewer collection system.

LONG-TERM GOALS FOR THE DEPARTMENT: 1. Continue to communicate utility duties and responsibilities to Monona residents, the City Council and the

Public Works Committee. 2. As an alternative to replacement, and to address inflow and infiltration, continue to line sanitary sewer mains

as the preferred option.

3. Upgrade utility infrastructure mapping and recordkeeping.

4. Clean and televise a third (⅓) of the sanitary sewer collection system each year.

5. Inspect manholes annually to determine maintenance or repair needs.

SIGNIFICANT PROGRAM CHANGES: 1. Disposal Service MMSD: treatment charge and plant capital projects - increases by 7.4% for 2021

2. Fuels & Additives reduced by $1,255.

3. Lift Station Materials & Repair reduced by 500.

4. Safety Program Material & Equipment reduced by $500.

GOAL ACHIEVEMENTS IN 2020: 1. Completed sewer main cleaning and televising.

2. Collection system review for infiltration and inflow is ongoing. The first round of construction for sewer main repairs is planned for in 2021.

3. Completed 400’ of sewer lining to repair a cracked section of sewer main on the southern portion of Tonyawatha Trail.

4. Submitted the Notice of Intent for renewal of the Sanitary Sewer Collection System permit with the WDNR.

SEWER UTILITY ACCOUNT JUSTIFICATIONS

REVENUES ACCOUNT AMOUNT DESCRIPTION 601-46-46410-000 FORFEITED DISCOUNTS


601-46-46410-100 METERED SALES – RESIDENTIAL

$ 1,100,280 Based on historical experience

601-46-46410-200 METERED SALES – COMMERCIAL


601-46-47340-000 SALES TO PUBLIC AUTHORITIES



$ -0-

601-46-48110-000 INTEREST & DIVIDEND INCOME


EXPENDITURES OPERATIONS AND MAINTENANCE EXPENSE ACCOUNT AMOUNT DESCRIPTION 601-62-62000-220 POWER PURCHASE - LIFT STATIONS

$ 11,625 Electrical charges for eight (8) lift stations

601-62-62000-290 DISPOSAL SERVICE – MMSD

$ 1,005,050 MMSD treatment charges (includes plant capital improvements)

601-62-62000-351 EQUIPMENT SUPPLIES/REPAIRS

$ -0- Supplies for sewer maintenance operations

601-62-62000-370 FUEL AND ADDITIVES/PARTS

$ 2,045 Gas, oil, lubrication, parts for Utility vehicles; based on $2.33/gal. gas; $2.69/gal. diesel

MAINTENANCE - LIFT STATIONS ACCOUNT AMOUNT DESCRIPTION 601-64-64000-110 SALARIES

$ 7,154 Labor for maintaining lift stations



ACCOUNT AMOUNT DESCRIPTION 601-64-64000-220 OUTSIDE SERVICES

$ 9,000 Generator maintenance $1,944 Wet well cleaning $5,000 Lift station repair

601-64-64000-340 MATERIAL/REPAIR

$ 3,500 Supplies and repairs to support the function, bio cube for wet wells, SCADA batteries, SCADA software, telemetry repair

MAINTENANCE - MAINS/LATERALS ACCOUNT AMOUNT DESCRIPTION 601-65-65100-110 SALARIES

$ 5,706 Labor for cleaning and maintaining sewer mains

601-65-65100-120 OVERTIME



$ 35,000 Contract services for sewer televising and sewer main maintenance

601-65-65100-340 MATERIALS/REPAIRS

$ -0- Supplies to support sewer main maintenance function

MAINTENANCE - MANHOLES ACCOUNT AMOUNT DESCRIPTION 601-65-65110-110 SALARIES



$ 100


$ 300 Contract services for manhole repair

601-65-65110-340 MATERIALS/REPAIRS

$ 300 Materials and supplies to support minor repairs of manholes

MAINTENANCE - METERS ACCOUNT AMOUNT DESCRIPTION 601-65-65300-110 SALARIES

$ 5,820 Labor for meter maintenance


$ 100


$ 200 Maintenance and repair of commercial meters

ACCOUNT AMOUNT DESCRIPTION 601-65-65300-340 MATERIALS/REPAIRS

$ 500 Material and repair for meters

CUSTOMER ACCOUNTS EXPENSE ACCOUNT AMOUNT DESCRIPTION 601-90-90200-110 ACCOUNTING AND COLLECTING LABOR

$ 13,753 This account is charged for 45% of the Utility Billing Clerk’s salary

601-90-90300-310 SUPPLIES AND EXPENSE

$ 500 Includes all office supplies and data processing supplies as well as forms for the Utility billing function

ADMINISTRATIVE AND GENERAL ACCOUNT AMOUNT DESCRIPTION 601-92-92000-110 GENERAL ADMINISTRATIVE SALARIES

$ 90,097 General administrative salaries allocated to Sewer Utility

600-92-92000-121 UTILITY ON-CALL PAY

$ 2,600 Split with water utility

601-92-92000-211 DATA PROCESSING SERVICES

$ 19,000 Expense payable to the General Fund for use of the computer and programming services.

601-92-92100-312 POSTAGE

$ 4,000 Postage for Sewer Utility billings

601-92-92100-310 OFFICE SUPPLIES & EXPENSES

$ 110 Supplies, copy machine

601-92-92300-210 CITY ATTORNEY

$ -0- City Attorney estimated fees

601-92-92300-212 AUDIT FEES



$ -0- Consultant and professional services

601-92-92400-510 INSURANCE

$ 9,750 Includes property, liability, and worker’s compensation insurance

601-92-92600-118 LEAVE WAGES

$ 4,313



ACCOUNT AMOUNT DESCRIPTION 601-92-92600-132 LIFE & DISABILITY INSURANCE




601-92-92600-134 CERTIFICATION & EDUCATION

$ 100 operator certification per DNR

601-92-92600-135 SAFETY PROGRAM MATERIAL & EQUIPMENT

$ 1,000 safety program materials and equipment

601-92-92600-225 STORM WATER UTILITY

$ 75 Storm water charges

601-92-93000-390 MISCELLANEOUS GENERAL EXPENSE

$ 2,500 Uniform allowance $385 Diggers Hotline annual fee $1,165 WWOA & WEF membership $150 Professional development, joint meter expenses, miscellaneous expenses, etc.

601-92-93000-391 MANAGEMENT OFFICE RENTALS

$ 5,600 City Hall office space allocated to Utility

601-92-93300-390 GARAGE RENTAL

$ 4,900 DPW garage space allocated to Utility

60-92-93300-535 GIS MAPPING PROGRAM

$ 4,340 Intern $2,700, software updates, training, dashboard app.

601-92-93300-720 PUBLIC WORKS OVERHEAD ALLOCATION

$ 3,970

OTHER EXPENSES ACCOUNT AMOUNT DESCRIPTION 601-99-40300-540 DEPRECIATION

$ 160,000 Based on estimated plant additions and retirement

601-99-40800-541 TAXES

$ 28,000 Amount payable to Water Utility for joint meter expense and FICA

601-99-40800-542 EQUIPMENT REPLACEMENT

$ 25,000 Funds dedicated to equipment repair or replacement at the lift stations

601-99-43000-619 PRINCIPAL ON LONG TERM DEBT

$ -0-

601-99-43000-621 INTEREST ON LONG TERM DEBT

$ 48,310

ACCOUNT AMOUNT DESCRIPTION 601-99-43000-620 INTEREST ON DEBT TO CITY

$ 2,844 Based on repayment schedule

601-99-43000-690 AMORITIZATION OF DEBT PREMIUM

$ (7,000)

601-99-43000-690 AMORITIZATION OF DEBT, DISCOUNT

$ -0-


ACTUAL ACTUAL ACTUAL 6/30/20 ESTIMATED BUDGET BUDGET--- TRANSIT--- REVENUES602-46-41110-000 GENERAL PROPERTY TAXES 70,613 73,385 76,188 77,173 77,173 77,173 75,629 602-46-43530-000 STATE AID 119,453 131,622 178,483 36,986 145,000 138,885 135,520 602-46-46390-400 FARE BOX REVENUES 5,760 6,174 6,965 1,588 3,500 6,100 4,000 602-46-46390-401 ADULT FARES 18,098 15,229 18,524 6,782 10,000 19,000 11,965 602-46-46390-402 STUDENT RIDER FARES 600 410 553 97 97 500 100 602-46-46390-403 SENIOR CITIZEN FARES 4,120 4,720 5,720 2,355 5,000 5,000 6,000 602-46-46900-100 WAL-MART DONATION 10,000 10,000 10,000 - 10,000 10,000 - 602-46-49300-000 FUND BALANCE APPLIED - - - - - - 12,947 602-46-49210-000 TRANSFER FROM GENERAL FUND - - - - - - - ------ 228,644 $241,540 296,433 124,981 250,770 256,658 246,161 ------ EXPENSES602-53-53520-110 TRANSIT SALARIES 2,923 2,368 3,015 1,557 3,019 3,019 3,019 602-53-53520-130 FICA 217 175 216 113 231 231 231 602-53-53520-131 WISCONSIN RETIREMENT 506 296 437 105 201 201 201 602-53-53520-132 LIFE & DISABILITY INSURANCE 1 10 1 1 2 5 5 602-53-53520-133 HEALTH INSURANCE 519 403 604 293 587 685 706 602-53-53520-290 GENERAL SERVICE OPERATING EXP. 217,333 225,890 228,276 78,932 235,000 249,467 242,000 602-53-53520-291 SPECIAL ELDERLY OPERATING EXP. 76,858 - - - - - - 602-53-53520-312 POSTAGE - - - - - 50 - 602-53-53520-391 ADVERTISING & PROMOTION 1,148 874 233 - - 3,000 -

299,504 230,016 232,782 81,001 239,040 256,658 246,161

ESTIMATED FUND BALANCE 50,708 -


PERSONNEL 4,141 4,161 0%NON-PERSONNEL 252,517 242,000 -4%TOTAL 256,658 246,161 -4%

2021 Operating Budget - City of Monona

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