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2020 CARES ACTCFDA# 21.019
Approved ConsentThrough Agenda Project to
Requests 9/15/2020 10/6/2020 Date
2020 FundingCARES Act Funding Received 3,692,442 3,692,442 - 3,692,442
2020 Funding 3,692,442 3,692,442 - 3,692,442 ¥
Local Business Assistance 29.2%64 Stop Inc 35,000 - - - Aramas Properties LLC 5,246 - - - Bear's Den Family Restaurant 39,000 - - - Bites LLC 50,000 - 22,046 22,046 Birchwood Char House & Bar 63,244 - - - Cheemo Lures 900 - - - Common Grounds of Longville 10,633 - 9,947 9,947 Consolidated Telephone Company - distance learning/working 148,990 - - - Cowboy's 135,500 - 51,804 51,804 Empowered Fitness LLC 20,000 - - - Ernie Anderson 8,000 Frosty's Ice Cream and Pizza 4,706 - - - Gallery of New Creation 2,350 - - - Huntin' Shack 20,000 - - - IGO Legacy Hotel Group, LLC dba Country Inn Walker - supplies 9,957 9,950 - 9,950 Lazy Days 5,220 2,830 - 2,830 Lori's Luvs 2,875 - - - Lost Lake Lodge Resort LLC 31,600 - 18,710 18,710 Lost Lake Lodge Restaurant 38,725 - 38,725 38,725 Maple Trails Resort - operating/solid waste 10,000 8,347 - 8,347 Matt's Laundromat 3,758 - - - Northern Hope Veterinary Care 103,200 - - - Northern Wastewater Operations 10,000 - 7,132 7,132 Outback Trail Riders, Inc 15,000 - - - Pine River Group Home 3,413 - 3,413 3,413 Pine River Riding Stable 64,890 - - - Pleasant Pines Resort LLC 60,000 - - - Select Service Window Cleaning 30,000 - - - Shear Grace Studio LLC 10,000 - - - Sherwood Forest LLC 20,000 - - - Shirdi Sai LLC 10,000 - - - The Shante 15,000 15,000 - 15,000 Up North Eye Care, PA 23,700 - - - Up North Eye Care, PA #2 28,900 Walk Her Way Boutique LLC 27,000 21,990 - 21,990 Woman Lake Lodge 10,100 10,100 - 10,100 Local Non-profit Assistance 8.5%Cass County Historical Society 32,129 32,129 - 32,129 Cass County Historical Society #2 1,927 - 1,927 1,927 Deep Portage Foundation 105,000 - - - Family Safety Network - operations/housing 7,500 7,500 - 7,500 Leech Lake Area Chamber of Commerce 6,150 - 2,992 2,992 Living Savior Lutheran Church 82,700 - - - Pine River Area Foundation 4,600 - - - Salem Lutheran Church of Longville 6,435 - - - Senior Leech Lakers 9,000 - - - Ski Gull Inc 5,000 - - - YMCA Camp Olson 34,519 33,699 - 33,699 YMCA Camp Olson #2 17,798 - 17,799 17,799
Local Governments 1.2%City of Longville (population < 200) 12,130 12,130 - 12,130
Joint Powers OrganizationsNW Minnesota Juvenile Center 33,675 - 10,054 10,054
County Building Modifications & Projects 32.0%Audio visual (Walker $75k/ Backus $125k) 200,000 - - - Cameras 200,000 - - - HVAC (rooftops/ annex/ hhvs/ hwy/ land) 350,000 - - - Traffic control - Security access 15,000 6,288 - 6,288 Traffic control - Door controls (campus wide) 29,978 - - - Traffic control - Automatic door for Annex 6,000 - - - Laptops/ RDS/VDI, firewalls, VPN, remote access 319,120 - - - Restroom 52,500 8,624 16,829 25,453 R&B Scanning Project (95% cost by Dec 1st) 9,500 - - -
Hi Sandra, it's Stephanie at Common Grounds of Longvi lle.
Attached are updated documentation for the outdoor furniture, updated City of Longville Sewer.
The totals for advertising and Adam's Pest Control were correct ( also attached is the missing invoice for Adams), the additional payments were either prior to Covid or unrelated.
I have revised the City Sanitary, Arvig, and Crow Wing Power to reflect March-September.
Revised totals are Furniture $180.54 Adam 's $235.15 Advertising $273 City Sanitary$217.05 Crow Wing power $1642 City of Longville $1297.50 Arvig $1615.96
Plus prior approved totals of paper/cleaning/PPE of$2601.41 and payroll costs of $1884.50
Grand total $9,947.11
Let me know if any further action is required on my end.
Thank you. Stephanie Aaserude
:l"ll 1rom my 1!<.'ritt'1l, Sam~u t:tl Gui<JX',' srri2rtpho11E:
-------- Origina I message --------From: Christina Herheim <[email protected]> Date: 9/23/20 3:14 PM (GMT-06:00) To: [email protected] Subject: CARES FUNDS
Detailed receipts on file~SN 9/29/20
For Accounting Use Only
Payroll
Employee Nbr I
Accounts Payable
Vendor Number I new
Payable to:
COUNTY OF CASS CASS COUNTY AUDITOR
PO BOX 3000 WALKER MN 56484
Name _C_o_w_b_o~y_'s~~~~~~~~~~~~~~~~~~~~~~~~~~
Address 8346 Timber Lane
City/State/Zip Lake Shore, MN 56468
Acct# Coding Invoice Number Fund Dept Prag Serv Obj Amount Description (30 character max) (14 char max)
01 001 460 0000 6820 $51,804.15 CARES Act 92220
CARES Act - Board consent agenda 10/6/20
$51,804.15
I declare, under the penalties of law, that this account claim is just and correct and that no part of has been previously paid.
iosT LAKE LODGE __ ..,. .... _.., __ _ ON THE GULL LAKE NARROWS
September 29, 2020
Sandra Norikane Cass County Chief Financial Officer 303 Minnesota Avenue West P.O. Box 3000 Walker, MN 56484
Dear Ms. Norikane:
Re: Cares Act Relief Fund Lost Lake Lodge Resort
This letter includes documentation and infonnation related to the Lost Lake Lodge Resort, LLC application request through the Cares Act Relief Fund.
As shown on the attached Profit & Loss Statement for the months of March and April 2020, the Resort had a loss of $20,492 in March and a loss of $10,038 in April. The COVID-19 related expenses that we believe should be covered by grant funds include the following:
1. Payroll. The payroll expended in March and April was for general upkeep of the res011, building the clear ban-iers for the front desk area, overall cleaning and sanitizing, manning the phones and updating the reservation system and bookkeeping to facilitate the cancelled reservations. There was only $3,077 of lodging income in March and no lodging income in April. Payroll expense incun-ed in March totaled $4,837 and $99 1 in April.
v ./ / 2. Utilities. Utility expenses incun-ed during March and April totaled $5,387. In
addition, the phone equipment lease was paid in the amount of$1 l l .75 per month ($223 .50 total). See attached Profit & Loss Statement. ,/
3. Mortgages. Attached are statements and cancelled checks relating to mortgage payments paid in March and April totaling $7,272.30. We are requesting the full amount of debt service paid during those months since the Lost Lake Lodge Restaurant did not pay any rent in March and April.
The expenses requested in Nos. I through 3 above total $18, 710.
Please contact me or Barbara Steers with any questions. Thank you for your consideration.
Thomas L. Steffens 612-991-2279
Barbara Steers 952-922-1912
7965 Lost Lake Road, Lake Shore, MN 56468 218-963-2681 www. lostlake.com I [email protected]
detailed receipts on file~SN 9/29/20
For Accounting Use Only
Payroll
Employee Nbr I
Accounts Payable
Vendor Number I new
Payable to:
COUNTY OF CASS CASS COUNTY AUDITOR
PO BOX 3000 WALKER MN 56484
Name Lost Lake Lodge Restaurant
Address 7965 Lost Lake Road
City/State/Zip Lake Shore, MN 56468
Acct II Coding Invoice Number Fund Dept Prag Serv Obj Amount Description (30 character max) (14 char max)
01 001 460 0000 6820 $38,725.00 CARES Act Gra nt Relief 92520
CARES Act - Board consent agenda 10/6/20
$38,725.00
I declare, under the penalties of law, that this account claim is just and correct and that no part of has been previously paid.
Sandra Norikane Cass County Chief Financial Officer 303 Minnesota Avenue West P .0. Box 3000 Walker, MN 56484
Re: Cares Act Relief Fund Lost Lake Lodge Restaurant
Dear Ms. Norikane:
This letter includes documentation and infonnation related to the Lost Lake Lodge Restaurant, Inc. application request for $38, 725 through the Cares Act Relief Fund.
Our request for Lost Lake Lodge Restaurant includes relief for the following items:
1. Payroll. Fifty percent of the wages paid to the restaurant manager and the restaurant chef are part of the funds we are requesting reimbursement for based upon the-fact that:
(a) The restaurant manager and the restaurant chef were responsible for developing the Covid-19 Preparedness Plan; training the employees to understand and know how to comply with the Covid-19 requirements; and supervising the employees to make sure that they adhered to the Covid-19 requirements and guidelines.
(b) The second basis for us claiming half of the restaurant manager and restaurant chef payroll as a part of our grant is that the restaurant was only able to operate at 50% capacity plus the manager and the chef continued to be paid wages equal to what they were paid in 2019. Restaurant revenues for the months of May through August, 2020 were approximately 57% of the restaurant revenues during the same time period in 2019.
50% of Restaurant Manager Salary June - September 50% of Restaurant Chef Salary June - September Total Payroll Requested
See attached Payroll Report. ./
7,884.90 5.258.05
$13,142.95 v'
2. Workers Comp. The workers comp premium of $850 in May is considered part of our application because the restaurant was unable to open until June 19 and at that point, only able to operate at 50% capacity. See attached Paid Invoice from AmTrust
7965 Lost Lake Road, Lake Shore, MN 56468 218-963-2681 www.lostlake.com I [email protected]
Sandra Norikane Page2 September 25, 2020
3. Food Waste. Perishable food purchased on or before June 11 , 2020 had to be thrown out and totals $1,617.94. See receipts and schedule attached .
./
4. COVID-19 Cleaning and Sanitizing Expenses. See attached schedule and receipts that show the expense for cleaning products, gloves, masks, and disposable containers (for takeout, patio dining, etc.) totaling $2,77§ .35.
./ 5. Lease. The restaurant owed Lost Lake Lodge Resort $20,000 for rent in 2020. See
attached lease and cancelled check. The $20,000 of rent was designed to cover 50% of the cost of insurance, utilities and maintenance and 500/o of the debt service. The rent assumes the restaurant occupies 50% of the building. Therefore, it would be responsible for 500/o of the mortgages, utilities, and insurance. The restaurant had to borrow the funds to pay the rent.
6. Liguor License. The amount paid for the liquor license in March was $2,050. We received a refund from the City of Lake Shore in the amount of$875. Total cost ofliquor license was $1,175. See attached correspondence from the City of Lake Shore.
The total of the expenses itemized in Nos. 1through6 above equal $39,562.24. Vl
Please contact me or Barbara Steers with any questions. Thank you for your consideration.
7965 Lost Lake Road, Lake Shore, MN 56468 218-963-2681 www.lostlake.com I [email protected]
Detailed receipts on file, application maximum reached.~SN 9/29/20
To: Cass County CARES ACT PO Box 3000, 303 Minnesota Avenue Walker, MN 56484-3000
DESCRIPTION
Item COVID Supplies (May 2020 - August 2020) 1
Hand Sanitizer, Disposable Gloves, CDC approved Disinfectant, Trash Bags, Hand Soap, Bleach and Tank Sprayers, Face Masks, Long Handle Reachers
Documentation: invoices and receipts
Item Increased hours due to COVID(June 2020-August 2020) 2
CDC guidelines followed for cleaning public areas including; pavilions and picnic areas, vault toilets, boat lift areas, fish cleaning buildings, comfort stations, park ranger offices, playgrounds, recycling and waste receptacles
Documentation: Employee payroll hours 2019 and 2020.
Item COVID Hazard Pay (May 2020) 3
Campgrounds were not open in May. Employees paid base amount even if they worked less hours.
Documentation: Employee time sheets showing actual hours worked and base hours paid.
To: Josh Stevenson; Sandra Norikane Cc: Tom Burch; James L. Schneider Subject: COVID Expenses to -date Attachments: covid ex_001 .pdf
J Attached are the receipts for covid expenses, paid to-date, totaling $80,432.57. Of these expenses, $47,103.07 includes cleaning supplies, technology, property maintenance and emergency paid leave, as outlined in my request fo r funds dated 8/25/20. In add ition to those funds, we paid 50% towards our outdoor recreation/fencing project ($31,839.50), $250 for the recreation ya rd, and $1,240 towards the outdoor visitation pavilion.
Thank you for your support in this matter.
Mindy
Jlfilt((l' 0 'Brien, S11perinte11de11t
Northwestern MN Ju,-cnile Center 123 I 5111 Street N\.\' - PO Bo.\ 24 7 l.k111id.i i . tvlinnc~o t ;156(1 1 9
Nole a 2.0°·o charge\\ i ll be added on if payment is made '' ith a credi t card.
Description Qty
Ceramic tile wall tile 245 Ceramic tile 2x2 for floor metal moldings for out corners labor to install ceramic tile on walls Labor to install ceramic tile with mud bed Ditra under tile Membrane fo r setting tile over wood sub floor ·n1in Set (50 lbs)
Grout 1.00 per lbs Freight Charges Durock 3x5 sheet cement board nd screws Kerdi Shower Drain labor to install Durock
Phone# Fax#
2 18-547-3363 218-547-2575
\o rcllll'll\ on an~ ' Jlcl'ial onl~·r1o!
P .O. No.
Invoice Date Invoice#
7/10/2020 6356
50°,(, deposit due bcl"ore materials \\ i 11 be ordered.
Terms Project
Rate Amount CUSTOMER ...
245 4.99 l ,222.55T 75 15.99 l , 199.25T
3 39.95 I 19.85T 245 11 .50 2,8 17.50T
75 13.50 1.0 12.50 75 2. 15 161.25T
5 30.00 150.00T 3 48.00 144.00T I 125.00 125.00T I 195.00 195.00T I 125.00 125.00T 5 25.00 125.00T