2020 0922 Board Meeting · 2020. 9. 23. · 13 213 322 363 64 143 0 50 100 150 200 250 300 350 400 BC131 E131 E132 E133 L131 LT131. ... Fees: $11,997.02 Occupancy Permit Revenue $2,200.00

SUN CITY FIRE & MEDICAL DEPARTMENT

Sun City Fire DistrictGoverning Board MeetingTuesday,  September 22, 2020 – 09:30

Serving the Communities of Sun City, the Town of Youngtown, and Citrus Point

Sun City Fire DistrictElected Officials

David C. ScottBoard ChairmanElected 2013

Stephen ArnoldBoard MemberAppointed 2020

Phil LaBarberaBoard MemberAppointed 2020

Timothy WilmesBoard ClerkElected 2018

David A. MannBoard MemberElected 2018

MEETING COMMENCEMENT

CALL TO ORDER ROLL CALL

PLEDGE OF ALLEGIANCE

INVOCATION/ REPORT

RECOGNITION OF EMPLOYEE PERFORMANCE,CHIEVEMENTS, AND SPECIAL RECOGNITION FOR COMMUNITY MEMBERS. 

A. Board of Directors Workshop Meeting Minutes, August 18, 2020

B. Board of Directors Monthly Meeting Minutes, August 25, 2020

I. CONSENT AGENDA ITEMS

RECOGNITION OF EMPLOYEE PERFORMANCE, ACHIEVEMENTS, AND SPECIAL RECOGNITION FOR COMMUNITY MEMBERS. 

II. CORRESPONDENCE/SPECIAL RECOGNITION

SEPTEMBER SERVICE ANNIVERSARIES(1 OF 6)

Fred OhrtEngineer/Paramedic

22 Years

Chris McElroyEngineer/Paramedic

22 Years

Rich HayesFirefighter/Paramedic

22 Years

Chris ClarkEngineer/Paramedic

22 Years

SEPTEMBER SERVICE ANNIVERSARIES(2 OF 6)

Jeff SalkeldEngineer/Paramedic

20 Years

Derek PeckCaptain/Paramedic

21 Years

David MusselmanEngineer/Paramedic

21 Years

Steve RoeCaptain/Paramedic

23 Years

SEPTEMBER SERVICE ANNIVERSARIES(3 OF 6)

Jerry ThompsonFirefighter/EMT

15 Years

Brian CooperCaptain/Paramedic

15 Years

Adam LumbardoEngineer/Paramedic

16 Years

Shon TaylorCaptain/Paramedic

20 Years

SEPTEMBER SERVICE ANNIVERSARIES(4 OF 6)

Mary DickinsonEMS Division/EMT

12 Years

Jennifer CurrieEMS Division/CEP

4 Years

David EvansEMS Division/CEP

4 Years

Christopher GautFirefighter/CEP

4 Years

SEPTEMBER SERVICE ANNIVERSARIES(5 OF 6)

Edgar MongeEMS Division/CEP

3 Years

Nathan LaBarberaFirefighter3 Years

Aaron ZiegmanEMS Division/CEP

4 Years

John ShedlerFirefighter/Paramedic

4 Years

SEPTEMBER SERVICE ANNIVERSARIES(6 OF 6)

Marissa CorreaEMS Division/EMT

3 Years

Bradly StockwellFirefighter3 Years

A. Budget and Finance

III. COMMITTEE REPORTS

Sun CityFire DistrictAugust 2020 Financial Report

August 2020

Revenue Tax Levy Non-Tax Levy Expense Personnel Operations AdminActual $252,247 $67,726 $184,521 $1,200,122 $980,731 $190,405 $28,986Budget $321,458 $58,374 $263,084 $1,215,694 $978,436 $201,732 $35,526Variance $(69,211) $9,352 $(78,563) $(15,572) $2,295 $(11,327) $(6,540)

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

Fiscal Year Budget to Actual

Revenue Tax revenue Non taxrevenue Expense Personnel Operations Administration

Actual $596,810 $87,588 $509,222 $2,978,184 $2,613,645 $305,230 $59,309Budget $683,739 $102,570 $581,169 $2,832,664 $2,442,337 $323,483 $66,844Variance ($86,929) ($14,982) ($71,947) $145,520 $171,308 ($18,253) ($7,535)

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

ActualBudget

Percentage of Expenses Year to DatePersonnel

88%

Operations5%

Communications5%

Managerial2%Personnel 80%

Operations 5%Communications 4%Managerial 11%

A. Budget and Finance

III. COMMITTEE REPORTS

Fiscal Year 2020 In Review

Revenue Tax revenue Non taxrevenue Expense Personnel Operations AdministrationCapital &

ContingenciesActual $15,016,217 $11,309,245 $3,706,972 $14,641,917 $12,692,969 $1,443,832 $505,116 $711,232Budget $14,539,537 $11,494,537 $3,045,000 $14,379,537 $12,365,206 $1,417,940 $596,391 $0

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

Actual

Budget

Year Ending Cash Position

$23,376,417 $22,108,338

$885,914 $1,679,683 $3,310,126 $2,827,235

$(44,969,151) $(45,262,865)

$(50,000,000)

$(40,000,000)

$(30,000,000)

$(20,000,000)

$(10,000,000)

$-

$10,000,000

$20,000,000

$30,000,000

$40,000,000

FYE 2020 FYE 2019

Other Assets Bond Cash Total Liabilites

Cash balances do not include $2,679,855 in Schwab Capital Fund

B. Legal and Insurance1. Action Item: Approval of  Memorandum of 

Understanding (MOU) between the Sun City Fire District and IAFF, Local 3573, Sun City Charter.  

2. Maricopa County Board of Supervisors has canceled the 2020 election for the Sun City Fire District. 

III. COMMITTEE REPORTS

C. Fire Department Operations

III. COMMITTEE REPORTS

ON‐SCENE INCIDENT COUNTS – AUGUST 2020

13

213

322363

64

143

0

50

100

150

200

250

300

350

400

BC131 E131 E132 E133 L131 LT131

MAJOR INCIDENT TYPES – AUGUST 2020

12

934

4 4 11 21

Fires Rescue &Emergency

Medical Service

HazardousCondition

Service Call Good Intent Call False Alarm &False Call

INCIDENT STATISTICS – AUGUST 2020

Response Times5:29

17:14OperationsAverage On‐Scene Time

233

78

Auto Aid Given Auto Aid Received

OverlappingCalls

78.94%

D. EMS/Ambulance Operations

III. COMMITTEE REPORTS

AMBULANCE ON‐SCENE INCIDENT COUNTS

177

167

179 179

M131 M132 M133 M134

AUGUST 2020

Receiving Hospital

520 Boswell15  Thunderbird10 St. Joes West4 Arrowhead4 Del Webb 1  Abrazo West1  Phx Children's

AMBULANCE ALS TRANSPORTS

AUGUST 2020M131 – 135 TransportsM132 – 136 TransportsM133 – 135 TransportsM134 – 149 TransportsTOTAL ‐ 555 Transports

Courtesy of Independent News Media

E. Resource Management

III. COMMITTEE REPORTS

Building/Facilities Report1. Action Item: Award contract to Plymovent

to repair and update the vehicle exhaust removal system for Fire Station 131 & 132, at a cost of cost not to exceed $33,690.19. 

F. Administrative/Special Projects

III. COMMITTEE REPORTS

G. Public Education/Community Outreach

III. COMMITTEE REPORTS

PREVENTION VOLUNTEER HOURS SUMMARY

109

20

52

181

5 1 39

22 20 17 20

0

20

40

60

80

100

120

140

160

180

200

Prevention Administration Assistance Public Education Total Volunteer Hours

August 2020

# of Hours # of Volunteers Average Hours

COMMUNITY RELATIONS PROGRAM REPORTAUGUST 2020

22 Home Safety Surveys 22 Lockbox Installations 19 Lockbox Key Changes 5 Smoke Detector Installations 0 Car Seat Installation 0 Blood Pressure Checks 0 CPR Class

LockboxAppointmentsBooked through 

September 2020

Over 68 Citizens Served in August by the Fire Prevention 

Team!

H. Fire Prevention

III. COMMITTEE REPORTS

FIRE PREVENTION INSPECTION SUMMARY

Property Use Initial Inspections Reinspections Total Inspections Total Violations

Assembly/Assembly Restaurants 15 5 20 6

Business 142 13 155 15

Educational 1 0 1 0

Institutional 3 1 4 1

Mercantile 15 4 19 4

Residential 2 0 2 0

Special Property & Other 11 1 12 1

Total Inspections 189 24 213 27

Prevention Annual  Inspection Summary ‐ AUGUST 2020

PREVENTION CONSTRUCTION INSPECTION SUMMARY

Specific Use Total Inspections

Fire Sprinkler Pressure Test 1

Fire Sprinkler Final 3

Fire Alarm 3

Flow Test 0

Construction 10

Hood and Duct  0

Other Inspection 1

Total Inspections 18

Prevention Construction  Inspection Summary ‐ AUGUST 2020

PERMITS ISSUED/REVENUE – AUGUST 2020

FIRE PREVENTION Total Revenue$15,837.02

Construction PR/PermitsPermits Issued 07(Includes FS, FA, Hoods, T.I.’s, New Constr. Etc.)

Fees: $11,997.02

Occupancy Permit Revenue $2,200.00

Contractor Registration $75.00 

Lockbox Revenue $1,565.00

FIRE INVESTIGATION REPORTS – AUGUST 2020

No Formal Investigations:

LARGE DISTRICT PROJECTS

LARGE COMMUNITY PROJECTS – SUN CITY

Banner‐Boswell Hospital  (BBMC)

Emergency DepartmentPhysical Therapy T.I.

Boswell ‐ New ED Building / Patient Tower

Banner Boswell Medical Center –New ED Building /Patient Tower

Inspections Schedule

August 24 – 28:  Fire Alarm Testing, Fire Sprinkler Testing, Emergency Power Testing August 28 – Final Inspection, Temporary Certificate of Occupancy APPROVAL (for 

ED Only)• September – DHS Commissioning of the ED portion of the Building for Hospital patients

• September 21‐28:  Exterior Final Inspection, Signage in‐place, Tours for Emergency Responders

• October 5th – HEADS‐IN‐BEDS  (ED portion of the building ready for patient care)• October – December: Tower Construction continues• December 28th: proposed Certificate of Completion for Boswell ED/Tower Addition.

Boswell ‐ New Emergency Department

Boswell ‐ New Emergency Department

Boswell ‐ New Emergency Department

LARGE DISTRICT PROJECTS – SUN CITY

• Royal Oaks Campus Expansion• AAA Auto Repair (New Construction)• Bank of America HVAC system• Edward Jones T.I.• SCRC ‐ Clubs on Grand Phase Two• Sun View Health and Rehab T.I.

LARGE DISTRICT PROJECTS ‐ YOUNGTOWN

• Ridgeview Project – 125 Residential Lots• Enclave Off Olive (34 Residential Lots)• Youngtown Library Addition• El Sol Energy Storage Facility (Olive Avenue) 

LARGE DISTRICT PROJECTS – YOUNGTOWNEL SOL ENERGY STORAGE FACILITY ‐ OLIVE AVE.

PSPRS REPORT for SEPTEMBER (1 of 2)

Effective 7‐1‐2022, for Public Safety, the assumed salary growth will begin to drop by 0.5% per year for 3 years, until it hits 2%.  So this will increase our liability a little to start but in the long run pretty close to actual pay increases, so we should not be having to make up the difference.  According to PSPRS they say this should, “ultimately will create lower and more stable contribution requirements,” (Though it will cause a temporary increase in employer contributions starting in July 2022).

The Board did approve the plan for layered amortization.  With the FD extending the schedule to 30 years, I believe this will help in the future.   This tries to keep our unfunded liability pretty much as is, plus or minus a little.

IV. UNFINISHED BUSINESSPSPRS REPORT – TIM WILMES, BOARD CLERK

PSPRS REPORT for SEPTEMBER (2 of 2)

I sent this question to PSPRS, I know this means to try to flatten out the unfunded liability for not a lot of increase, but “FD extending the schedule out to 30 years”. Does this mean extend out from where we currently are to 30 years or for FDs that did extend out to 30 years.  To which Phil Coleman PSPRS replied “The FD added 10 years onto the schedule to reduce the cost of pension. That could have been a factor to negative amortization. “ So I am ????? on this.

In their newsletter, “The change also includes moving all PSPRS‐managed retirement plan employers to a 15‐year “Layered” amortization schedule.  The effective date shift will vary for individual employers depending on whether employers have extended their amortization periods from 20 to 30 years.”

IV. UNFINISHED BUSINESSPSPRS REPORT – TIM WILMES, BOARD CLERK

V. NEW BUSINESS/FUTURE AGENDA ITEMS

VI. EXECUTIVE SESSION

VII. PUBLIC COMMENTS

Consideration and discussion of comments and complaints from the public.  Those wishing to address the Sun City Fire District Board need not request permission in advance.  The Fire District Board is not permitted to discuss or take action on any item raised in the Call to the Public due to restrictions of the Open Meeting Law; however, individual Board members may be permitted to respond to criticism directed to them.  Otherwise, the Board may direct the staff to review the matter or that the matter be placed on a future agenda.

CALL TO THE PUBLICA.R.S. §38‐431.01(H) A public body may make an open call to the publicduring a public meeting, subject to reasonable time, place, and mannerrestrictions, to all individuals to address the public body on any issuewithin the jurisdiction of the public body. At the conclusion of an opencall to the public, individual members of the public body may respond tocriticism made by those who have addressed the public body, may askstaff to review a matter, or may ask that a matter be put on a futureagenda. However, members of the public body shall not discuss or takelegal action on matters raised during an open call to the public unless thematters are properly noticed for discussion and legal action.

VII. PUBLIC COMMENTS STATUTE

VIII. NEXT GOVERNING BOARD MEETING

Sun City Fire District – Administrative Offices

Governing Board Meeting

Tuesday, October 27, 2020 – 09:30

NOTICE OF MEETING:  Pursuant to A.R.S. Section 38‐431.02, notice is hereby given to the members of the Sun City Fire District and the general public that the Sun City Fire District Board of Directors will meet on Tuesday, October 27, 2020 at 9:30 a.m.  The meeting will be held at the Fire District Administrative Offices, 18602 N. 99th Avenue, Sun City, Arizona in the Community Room.  The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action.  All items are set for possible action.

IX. ADJOURNMENT

NOTICE:  The governing board may go into executive session for the purpose of obtaining legal advice from the fire district’s attorney(s) on any above agenda items pursuant to ARS Section 38‐431.03(A)(3).

One or more members of the governing board may attend the meeting telephonically. Governing board meeting agenda dated and posted (at least 24 hours prior). 

Posted:   September 17, 2020 at 5:00 by Theresa Perez.