2019/2020 White Mountain Hotel Meeting Planner Guide [email protected]⚫ www.whitemountainhotel.com 800-533-6301 2019/2020 Meeting Planner Packet Thank you for your interest in the White Mountain Hotel, located in North Conway, New Hampshire. We look forward to the possibility of working with you on your next meeting, conference, corporate retreat, incentive trip or social gathering. The following pages offer general information that may be helpful to you in considering our property for your next event. Our Professional Meeting Planners are located on site and are available to answer all of your questions. In 2020 we will be opening our brand-new wing that consists of a state-of-the-art meeting and conference facility with ample break out rooms and a brand-new ballroom. The new meeting space features over 13,000 sq. ft. of meeting space, break-out facilities and hospitality suites, making us the premier conference facility in all of Northern New Hampshire. Superior guest rooms and Suites are also part of this expansion project and will be a great addition to the Resort overall. The Resort sits at the base of White Horse Ledge with beautiful views of Mount Cranmore, and walking trails to nearby Echo Lake. The center of historic North Conway Village is just 5 minutes away with over 150 tax-free shops, outlet stores, museums, taverns, cafes and a historic train station to explore. Located just 2 ½ hours north of Boston, MA, 2 hours from Manchester, NH, and 1 ½ hours from Portland, Maine, the White Mountain Hotel & Resort is the perfect location for your next event. Your group will enjoy our comfortable meeting facilities with complimentary Wi-Fi internet access and award-winning cuisine in Ledges Restaurant and the Tullamore Tavern. After a day of meetings your participants can relax in the deluxe guest rooms that feature pillow-top mattresses, high thread-count sheets, down-like blankets and pillows, refrigerators in every room and much more. Our year round, outdoor heated pool and Jacuzzi are very popular, as is our fire pit, fitness center, game room. Massage services are available on site in our Spa Services room. North Conway is truly a four-season resort town. Hale’s Location Golf course, located on property, has been called “One of the most unique and spectacularly beautiful golf developments in the country”, by Golf Magazine. During the winter, guests may purchase discounted ski lift tickets to area resorts, with seasonal hikes enjoyable in all four seasons. Our professional event coordinator is available to assist in booking outings for all group activities. To learn more, please contact the Group Sales Department at 1-800-533-6301, or [email protected]. Sincerely, Group Sales Department The White Mountain Hotel & Resort PO Box 1828 North Conway, NH 03860
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2019/2020 Meeting Planner Packet - White Mountain Hotel2019/2020 White Mountain Hotel Meeting Planner Guide [email protected] ⚫ 800-533-6301 Policies and Procedures
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2019/2020 White Mountain Hotel Meeting Planner Guide
2019/2020 Meeting Planner Packet Thank you for your interest in the White Mountain Hotel, located in North Conway, New Hampshire. We look forward to the possibility of working with you on your next meeting, conference, corporate retreat, incentive trip or social gathering. The following pages offer general information that may be helpful to you in considering our property for your next event. Our Professional Meeting Planners are located on site and are available to answer all of your questions. In 2020 we will be opening our brand-new wing that consists of a state-of-the-art meeting and conference facility with ample break out rooms and a brand-new ballroom. The new meeting space features over 13,000 sq. ft. of meeting space, break-out facilities and hospitality suites, making us the premier conference facility in all of Northern New Hampshire. Superior guest rooms and Suites are also part of this expansion project and will be a great addition to the Resort overall. The Resort sits at the base of White Horse Ledge with beautiful views of Mount Cranmore, and walking trails to nearby Echo Lake. The center of historic North Conway Village is just 5 minutes away with over 150 tax-free shops, outlet stores, museums, taverns, cafes and a historic train station to explore. Located just 2 ½ hours north of Boston, MA, 2 hours from Manchester, NH, and 1 ½ hours from Portland, Maine, the White Mountain Hotel & Resort is the perfect location for your next event. Your group will enjoy our comfortable meeting facilities with complimentary Wi-Fi internet access and award-winning cuisine in Ledges Restaurant and the Tullamore Tavern. After a day of meetings your participants can relax in the deluxe guest rooms that feature pillow-top mattresses, high thread-count sheets, down-like blankets and pillows, refrigerators in every room and much more. Our year round, outdoor heated pool and Jacuzzi are very popular, as is our fire pit, fitness center, game room. Massage services are available on site in our Spa Services room. North Conway is truly a four-season resort town. Hale’s Location Golf course, located on property, has been called “One of the most unique and spectacularly beautiful golf developments in the country”, by Golf Magazine. During the winter, guests may purchase discounted ski lift tickets to area resorts, with seasonal hikes enjoyable in all four seasons. Our professional event coordinator is available to assist in booking outings for all group activities. To learn more, please contact the Group Sales Department at 1-800-533-6301, or [email protected]. Sincerely,
Group Sales Department The White Mountain Hotel & Resort PO Box 1828 North Conway, NH 03860
2019/2020 White Mountain Hotel Meeting Planner Guide
Thank you for your interest in the White Mountain Hotel and Resort. The following information and guidelines will help you plan your next function or meeting. We will be happy to assist you in making the proper menu selections, as well as any special arrangements needed to ensure a successful event. All menu selections, meeting room requirements, and special arrangements should be submitted to the sales department at least 14 days prior to the function. General Dining Information Ledges Restaurant offers a full menu of traditional New England favorites and the freshest Maine seafood, along with excellent service, an attentive staff and spectacular panoramic views. Group seating dinner reservations may be accommodated at either 6:00 PM or 8:00 PM in Ledges Restaurant, or your group may make individual reservations and dine at leisure. Group Dinners may also be served in the Echo Ballroom between 5:30 and 8:30 PM. The Tullamore Tavern offers a relaxed atmosphere with dining off the menu. Groups of 25 or more people will have a choice of 3 entrees from our “Dinner Specialties” Menu. Groups under 25 people will dine off the regular Ledges Dinner Menu. The dress code for Ledges Restaurant in the evening is “Resort Casual.” Resort casual is defined for men as: pants, khaki’s, dress shorts, neat jeans, any collared shirt, shoes, sneakers or sandals and for women as: pants, khaki’s capris, skorts, skirts, dress shorts, neat jeans, polo shirt, golf shirt, blouse or collared shirt, dress, sundress, shoes, sneakers or sandals. We ask that you please refrain from wearing ripped or torn jeans, tank tops, undershirts, baseball hats, pajama bottoms, basketball shorts, slippers or short-shorts.
General Lodging and Reservation Information Check-in time is after 3:00 PM and check out time is prior to 11:00 AM. Should additional time be needed for the entire group, please check with the Sales Department. Individual guests may check with the front desk staff. Hotel quiet hours are from 11:00 PM to 7:00 AM. Group rates are available for a block of 10 or more rooms. All room blocks will be held until 30 days prior to arrival, unless otherwise noted, at which time the block will be released. Rooms will then become available on a first come, first served basis at the best available rate. All guest rooms are non-smoking. A cleaning fee of $250.00 will be charged for smoking in any guest room.
Deposits and Cancellation Policy CORPORATE FUNCTIONS: In order to confirm arrangements, a copy of the signed contract along with a deposit of $1,000 must be received within 7 days of the contract being issued. The deposit amount is applied directly to the master account and is refundable if cancellation occurs 90 days prior to the arrival date. If booking occurs within the 90 day period, the deposit is non-refundable. Payment of 75% of the estimated bill, less deposit, will be due 30 days prior to the function. Final payment is due upon completion of the corporate function. Any cancellation of rooms 14 days or more, prior to arrival that have been confirmed, will be charged a $25.00 administration fee. Individual rooms already reserved that cancel within 14 days prior to arrival, including day of arrival will be charged the full per person package amount.
2019/2020 White Mountain Hotel Meeting Planner Guide
Guarantee Policy Attendance and menu guarantees are necessary to ensure proper preparation of the food. An estimated attendance, meal count, and final meal choices are due at least 14 days prior to arrival. At this point, the amount is guaranteed for payment. In the event that a final guarantee is not supplied, the estimated number of guests will be considered the final guarantee. Music and Entertainment Policy The White Mountain Hotel & Resort reserves the right to control all sound levels that might exceed the comfort levels of other guests. The Hotel’s quiet hours are between 11:00 PM and 7:00 AM.
Audio Visual Equipment and Decorations Any audio visual equipment that is leased or rented will be the responsibility of the group. Special items such as ice carvings, custom floral arrangements and theme decorations can be priced and ordered through the Sales Department. All decorations must be approved by the Hotel and be in accordance with fire regulations.
Food and Beverage Hotel policy and state licensing laws require that all food, liquor and beverages served at all functions be provided by the White Mountain Hotel & Resort with the exception of wedding cakes. Due to health concerns and Hotel policy, no leftover food or beverage may be taken from the banquet area with the exception of wedding cakes.
Liability The White Mountain Hotel and Resort reserves the right to control all private functions. The Management reserves the right to pre-approve the amount of alcohol brought into any hospitality areas. The Hotel can curtail any function if it goes beyond the 11:00 PM quiet hour, or the time reserved for the function under the group agreement. The Hotel cannot assume any responsibility for personal property brought on to the Hotel premises. Alcoholic beverages are not allowed in public areas such as hallways, health club, game room, stairways, elevator and public restrooms. The White Mountain Hotel & Resort must supply all alcoholic beverages consumed at the pool area.
Code 179:5 Prohibited Sales No licensee, salesperson, nor any other person shall sell or give away or cause or allow or procure to be sold, delivered or given away any liquor or beverages to a person under the age of 21 years old or to a person under the influence of liquor or beverage.
The management and staff of the White Mountain Hotel & Resort look forward to making your next event a success. Please contact the Sales Department at 800-533-6301 with any questions.
2019/2020 White Mountain Hotel Meeting Planner Guide
Fresh Fruit Kabobs, Yogurt Covered Raisins, Granola Bars, Assorted Yogurts and Crudité Tray Coffee, Tea, Bottled Water, Vitamin Water Apple Orchard
Basket of Whole Seasonal Fruit, Cheddar Cheese and fresh baked apple turnovers, Hot or cold Apple Cider, Fresh Lemonade, Coffee, Tea, Bottled Water Go Red Sox
Large Soft Pretzels, Served with Yellow & Spicy Mustard Cracker Jacks, popcorn, Mini candy bars, assorted sodas & bottle water Afternoon Elegance Break
Assorted Imported and Domestic Cheeses Assorted Crackers & Fresh Fruit Kabobs Coffee, Tea, Bottled Water Chocolate Mountain High
Assorted Candy Bars, M & M’s, Chocolate Covered Peanuts Ice Cream Bars & WMH Freshly Baked Cookies Iced Tea with Lemon, Lemonade, Bottled Water Snacks to Go
Assortment of Potato Chips, Pretzels, Candy Bars, Granola Bars, Bananas and Apples, bottled water & soda
Additional Themed Breaks Available Upon Request
2019/2020 White Mountain Hotel Meeting Planner Guide
$24.00 per person, inclusive of tax, gratuity and service charge Please Make Three (3) Choices Per Meeting Day For Your Group to Select From Each Morning All Entrees are served with Chef’s choice of dessert and a non-alcoholic beverage.
Salad Entrees:
The “Wedge” Salad Tender pieces of grilled chicken atop crisp iceberg lettuce with grape tomatoes, Bermuda onion, and bacon lardons topped with homemade, creamy bleu cheese dressing
Grilled Chicken Caesar Salad Tender pieces of grilled chicken atop our classic Caesar Salad with homemade “egg-less” dressing
Sandwich Entrees:
Steak Burger An 8 ounce Black Angus burger with choice of cheese on a Kaiser roll served with sliced tomato and lettuce with Cole slaw and chips
Fish Sandwich Baked scrod with melted American cheese, lettuce, tomato and tartar sauce on a Kaiser roll with Cole slaw and chips
The Tavern Black Forest ham, all natural turkey, provolone cheese, smoky maple Dijon mustard, sliced tomato and lettuce on wheat bread with Cole slaw and chips
Baked Ham and Swiss On a Ciabatta roll with whole grain honey mustard, Bibb lettuce and vine-ripened tomato, served with Cole slaw and chips
Grilled Vegetable Wrap Served on an herbed wrap with roasted Portabella mushrooms, grilled zucchini, summer squash, roasted tomatoes, spinach and Boursin cheese served with Cole slaw and chips
Soup du Jour & ½ Sandwich: Pre-selected Choice One of Soup du Jour & ½ Ham & Swiss Sandwich
Served with chips and a pickle Soup du Jour & ½ a Turkey Wrap
Served with chips and a pickle Soup du Jour & ½ Veggie Wrap
Served with chips and a pickle
Plated Entrees:
Crab Cake House made crab cake served with a Dijon Remoulade, rice and a fresh vegetable
Broiled Haddock Prepared with a lemon, white wine and butter sauce, topped with bread crumbs and served with rice and fresh vegetable
Chicken Piccata A chicken breast lightly breaded and pan seared with lemon, capers and mushrooms with white wine sauce and served with rice and a fresh vegetable
Marinated Beef Tips Marinated beef tips with fire grilled peppers and onions served with rice and fresh vegetables
Additional Lunch Option: In Lieu of a Choice 3 Lunch, A Deli Lunch Buffet may be served Deli Lunch Platter with assorted sandwiches and wraps of deli meats, cheeses, condiments, garnishes, soup du jour, Garden Salad and a Choice of Potato Salad or Cole Slaw, cookies, brownies, soda and bottled water *Consuming raw or under cooked meats, poultry, seafood, shellfish or eggs may increase your risk of food-borne illness, especially if you have certain medical conditions. Please allow extra time for medium-well and well-done meats.
2019/2020 White Mountain Hotel Meeting Planner Guide
**95% of our menu is Gluten Free or can be made Gluten Free.
Group Dinner Specialties Menu (for groups of 25 or more people who are dining as a group at the same time)
$55.00 inclusive of tax, gratuity and service administration fee
Appetizer Selections (Please select one – additional cost)
Maine Style Crab Cake with micro greens, Dijon rémoulade and 12 yr balsamic ($11.95 per person ++)
Four Jumbo Shrimp Cocktail ($14.95 per person ++)
Pan Fried Mushroom Ravioli with local mixed mushrooms, elephant garlic puree ($10.95 per person ++)
Soup or Salad (Please select one)
Soup du Jour
Garden Salad with House Dressing
Entrée (Please select up to three entrées)
Pan Roasted Statler Chicken
A Statler chicken breast pan roasted and stuffed with
Applewood Smoked Ham and Fontina Cheese, served
with a warm apple compote
Filet Mignon
A 6oz grilled filet mignon with fresh local mushrooms
and roasted garlic and an herb infused Cabernet Glace
Grilled Salmon
Grilled Atlantic salmon with fresh crab meat in a
citrus brown butter Hollandaise
Pork Tenderloin
Seared Pork Tenderloin rubbed with smoked paprika
and Turbinado sugar, served with fresh Apple Slaw and
a Cider Reduction
Surf & Turf
A 4 oz. truffle dusted Filet with Twin Jumbo Shrimp
Skewers
Grilled Mahi Mahi
Served with wilted Arugula, shaved cucumber and
plum tomato salad.
Roasted Garlic Herb Half Chicken
A chicken breast dusted with fine herbs, finished with a
roasted garlic pan jus
Char Grilled New York Sirloin
Grilled and served with roasted shallots and Merlot
infused demi-glaze
Vegetarian Entrée always available
The following two selections are additional choices
available to groups of 50 or more. Prime Rib is also
available on Saturday Night for all groups.
Prime Rib of Beef Au Jus
Served with Herbed Popovers
Dijon and Herb Crusted Roast Sirloin
Sliced thin and served with Cabernet demi-glaze
All entrées are served with Chef’s choice of vegetable and potato or rice, fresh baked warm bread, Chef’s choice of dessert, and a non-alcoholic beverage.
A choice of three entrées s, i.e. beef, chicken/pork and fish must be pre-selected. All final meal counts and choices are due to the Sales Office (14) days prior to arrival.
2019/2020 White Mountain Hotel Meeting Planner Guide