Artiemergent [email protected]Volunteer Manual “No one is more cherished in this world than someone who lightens the burden of another. Thank you.” -Author Unknown “Never doubt that a small group of thoughtful, committed citizens can change the world. Indeed, it is the only thing that ever has” -Margaret Mead
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2019 Volunteer Handbook & Policies...Volunteer Manual” is to further explain the subsequent volunteer processes: definitions of volunteers, liability regulations, recognition and
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This handbook has been developed by Artiemergent Agency LLC.
Special thanks to contributors of material and concepts for development of this manual.
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i. INTRODUCTION
Artiemergent Agency LLC. strives to recognize volunteers who are devoted to preserving the treasure of Artiemergent Agency LLC. through retaining the economic and cultural value. With the Volunteer Manual, Artiemergent Agency LLC.’s primary focus is to provide volunteers who are dedicated to creating their best volunteering experience possible. The primary purpose of the “Artiemergent Agency LLC. Volunteer Manual” is to further explain the subsequent volunteer processes: definitions of volunteers, liability regulations,
recognition and awards, policies and procedures, conduct guidelines and recruitment resources. Artiemergent Agency LLC. appreciates those who will help and continue to make this organization the best it can be!
ii. MISSION
To be an advocate for empowering, entertaining, educating and inspiring teenagers to find their purpose and pursue what they are truly gifted to do surrounding Visual, Performing, Literary, and Culinary Arts.
iii. CORE VALUES OF ARTIEMERGENT AGENCY LLC. The 5 core values of Artiemergent Agency LLC.
1. High Integrity: Integrity is indispensable to our mission. We act with honesty and adhere to the highest standards
of moral and ethical values and principles through our personal and professional behavior.
2. Compassion: We believe that a compassionate world is possible when every man, woman and child treats others
as they wish to be treated--with dignity, equity and respect.
3. Passion: Every great dream begins with a dreamer. Always remember, you have within you the passion to reach for the stars to change the world.
4. Competence: We look to place key personnel in positions to develop and communicate goals in support of the
business’ mission. As a team member, the ability and desire to work cooperatively with others on a team; as a
team leader, the ability to demonstrate interest, skill, and success in getting groups to learn to work together.
5. Innovation: Our organization will have personnel with the ability to develop, sponsor, or support the introduction
of new and improved method, products, procedures, or technologies.
I. Volunteer Guidelines
i. Overall Policy on Utilization of Volunteers
The Northern Virginia Area’s dedicated citizen’s share our mission to assist middle and high school students by
creating a sustainable Artiemergent Agency LLC. programs. Without community support and active
volunteerism, Artiemergent Agency LLC. would not be as successful as it is today. As a volunteer driven
organization, Artiemergent Agency LLC. accepts and encourages volunteer involvement at all levels of the
organization while creating the highest experience for middle and high school students. All volunteers and staff
are encouraged to assist in the creation of productive, meaningful roles in which volunteers might serve, as well
as encourage the recruitment of future community volunteers.
ii. Definition of a Volunteer
Artiemergent Agency LLC. shall create specific volunteer position descriptions prior to interviewing volunteers.
Unless specifically stated, a “volunteer” is an individual who performs their specified job description willingly
at the direction of Artiemergent Agency LLC. without expecting compensation. Although Artiemergent
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Agency LLC. does not recognize volunteers as employees, they understand and enforce the need to respect
them as such. As a direct result of this, organizational rules and expectations apply to volunteers while
volunteering with Artiemergent Agency LLC.
iii. Volunteer Involvement within Artiemergent Agency LLC.
Artiemergent Agency LLC. is driven by volunteers who are committed to creating a viable, flourishing
“Artiemergent Experience.” These dedicated volunteers are the synergy of the organization and without their
devoted work; Artiemergent Agency LLC. would cease to exist. Due to their level of involvement within the
organization, Artiemergent Agency LLC. volunteers maintain the same accountability as Artiemergent Agency
LLC. staff. Artiemergent Agency LLC. staff and volunteers come together to create six committees:
▪ Event Planning: Creating a process of safe planning and coordinating which include, but not limited
to, budgeting, scheduling, vigilant site selection, acquiring necessary permits, coordinating
transportation, and parking, arranging for speakers or entertainers, arranging decor, event security,
catering, coordinating with third party vendors, and emergency plans.
▪ Product / Program Development: Guides development of service delivery mechanisms; may include
evaluation of the services; link between the board and the staff on program's activities
▪ Promotions and Sales: Promotes organization's services to the community, including generating fees
for those services
▪ Marketing: Oversees development and implementation of the Marketing Plan, including identifying
potential markets, their needs, how to meet those needs with products/services/programs, and how to
promote/sell the programs
▪ Public Relations: Represents the organization to the community; enhances the organization's image,
including communications with the press
▪ Finance: Oversees development of the budget; ensures accurate tracking/monitoring/accountability
for funds; ensures adequate financial controls; often led by the board treasurer; reviews major grants
and associated terms
iv. Minors Volunteering with Artiemergent Agency LLC.
Artiemergent Agency LLC. welcomes and encourages the involvement of youth within our organization.
Individuals whom are under the age of 18 must complete an Adolescent Application Form signed by their legal
guardian. If the applicant is participating in a volunteer referral program, such as a student community service
program or a student intern project, a special agreement must be intact with the program regarding management.
The referral program must assume and identify responsibility for management and care for the volunteer while
at Artiemergent Agency LLC. If the volunteer is under the age of 18 and are not with a volunteer referral
program, Artiemergent Agency LLC. will appoint the Volunteer Coordinator to manage the volunteer.
II. Volunteer Policies & Engagement Guidelines
I. Volunteer Policy
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Unless specifically stated, these policies apply to all volunteers within Artiemergent Agency LLC. This
includes any volunteers who partake in projects undertaken by, or on behalf of, the program.
ii. Purpose of Volunteer Policies
The purpose of these policies and engagement guidelines is to provide overall guidance and direction to both
Artiemergent Agency LLC. staff and volunteers engaged in volunteer involvement and management efforts.
These policies are intended for internal management guidance only, and do not constitute, either implicitly or
explicitly, a personnel agreement. The Volunteer Policies are intended to provide direction for both volunteers
and the Volunteer Coordinator on how to work effectively with one another. The program reserves the right at
any time to the change the policy. The Executive Team or a designated representative of Artiemergent Agency
LLC. is the only person with the ability to grant changes to or make exceptions from these policies.
iii. Becoming a Volunteer with Artiemergent Agency LLC.
Artiemergent Agency LLC. volunteer applications for becoming an Artiemergent Agency LLC. volunteer will
be accepted through a registration process. Volunteer applications can be requested via email
[email protected] . Once accepted as a volunteer through a personal interview, the individual will
receive general volunteer orientation and instruction specific to their choice of committee and/or area of
interest. Volunteers are the most important personnel to Artiemergent Agency LLC. and as such, are extended
the right to meaningful duties, fair treatment, and full participation. In exchange, Artiemergent Agency LLC.
expects volunteers to perform their assigned duties to the best of their ability and remain loyal to the mission,
goals, and procedures of Artiemergent Agency LLC.
iv. Role of Volunteer Management within Artiemergent Agency LLC.
The productive utilization of volunteers requires a planned and organized effort, which is done by the Volunteer
Coordinator. The Volunteer Coordinator is overseen by the Event Manager. The Event Manager oversees the
Volunteer Coordinator and ensures them working efficiently and properly. The Volunteer Coordinator is
responsible for maintaining a cohesive, functional environment for both assisting staff and volunteers. The
Volunteer Coordinator is also responsible for: promoting Artiemergent Agency LLC. volunteer program,
recruiting volunteers, evaluating and recognizing the contribution of volunteers to the program.
v. Access to Program Property and Materials
As deemed appropriate, volunteers will have access to program property, materials and as needed, training
essential to fulfill their duties. Volunteers may utilize Artiemergent Agency LLC. property and materials only
when directly required for program purposes.
vi. Dress Code
As representatives of the program, staff and volunteers are responsible for presenting a good, quality image to
the community. Volunteers are expected to dress appropriately for the conditions and performance of their