1/22/2019 1 Poll Managers Election Day Activities 2019 County Party Executive Committee Training Presented by: Mississippi Secretary of State’s Office Elections Division Poll Managers • Prior to Election Day, the Executive Committee should have: −Selected all poll managers and alternates; −Assigned each poll manager to a precinct; −Assigned each poll manager his/her duties (initializing manager, bailiff, R&R Manager, voting machine); −Trained all poll managers, alternate poll managers and resolution board members; and −Trained certain poll managers in the use of the voting machines. Voting Machines • Prior to Election Day, the Executive Committee should have: − Tested and inspected the voting machines at least two (2) days prior to Election Day; − Sealed and secured the voting machines after testing; and − Delivered the voting machines to the precincts.
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PollManagersElectionDayActivities
2019CountyPartyExecutiveCommitteeTraining
Presentedby:MississippiSecretaryofState’sOffice
ElectionsDivision
PollManagers• PriortoElectionDay,theExecutiveCommittee
shouldhave:−Selectedallpollmanagersandalternates;
−Assignedeachpollmanagertoaprecinct;
−Assignedeachpollmanagerhis/herduties(initializingmanager,bailiff,R&RManager,votingmachine);
−Trainedallpollmanagers,alternatepollmanagersandresolutionboardmembers;and
−Trainedcertainpollmanagersintheuseofthevotingmachines.
VotingMachines
• PriortoElectionDay,theExecutiveCommitteeshouldhave:− Testedandinspectedthevotingmachinesatleasttwo(2)dayspriortoElectionDay;
− Sealedandsecuredthevotingmachinesaftertesting;and
− Deliveredthevotingmachinestotheprecincts.
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Receiving&ReturningManager
• ExecutiveCommitteeschedulesatimepriortotheelectionfortheReceivingandReturningManagertopickuptheelectionmaterial.−ExecutiveCommittee/CircuitClerk’sOfficeshouldhavetheballotboxesandsupplyboxespackedandreadyforpickup.
SettingupthePrecinct6:00A.M.– 7:00A.M.
OpenVotingDevices• Specificpollmanagersareresponsibleforopeningthevotingmachines.− Atleasttwo(2)pollmanagersshouldbeassignedtothisdutyandfamiliarwiththemachines(onefromeachparty).
• Followopeningproceduresforthemachines.− ImmediatelyalertElectionCentralifyouhaveproblems.
• Print,signandpostZeroTapes.− 1signedzerotapepostedonthewall;1signedzerotapeplacedinsidethememorycardtransportbag.
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OpeningBallotandSupplyBoxes• Unpack ballot box and supply box. Check for:
− Paperballots;
− Sealedabsenteeballots,applicationsandabsenteevoterlist;
− Affidavitenvelopesandvoterinformationslips;
− Pollbook;
− Receiptbook;
− Postersandsigns;and,
− Anyothersuppliesormaterialsyoumayneed(pens,tape,officesupplies,etc.).
BallotBox/Bag• Afterverifyingtheabsenteeenvelopeswithapplicationsforyourprecinctareenclosed,posttheabsenteevoterlistonthewallintheprecinctandplacethesealedabsenteeballotenvelopeswithapplicationsbackintheballotbox/bag.ReplacetheSEAL.− Allvotedpaperballotsmustbekeptinthesealedballotbox/baguntilthepollingplacecloses.• Absentee, affidavit, emergency and curbside ballots.
VoterInformationSigns• StateandFederalLawrequireaVoters’Rights/Voters’InformationPosterbedisplayedineveryprecinct.Youmustensuretherequiredinformationispostedintheprecinct:
• Voters’Rights/InformationPoster,whichincludes:− Generalinformationonvotingrightsunderfederalandstatelaws
− Generalinformationonprohibitionsoffraudandmisrepresentation
− Instructionsforaffidavitvoters− Instructionsforunverifiedmail‐inregistrantswhoarefirst‐timevoters
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VoterInformationSigns(cont.)− Sampleballot− Hoursthepollingplacewillbeopen− Listofabsenteevoters− Zerotapes− TSX(orvotingdevice)votinginstructions− Listofacceptableformsofphotoidentification− AttorneyGeneralOpinionPosteronVoterID
SignOath• Pollmanagersarerequiredtosignanoathpriortoperformingtheirduties.Theoathisusuallysignedinthereceiptbook.− Miss.CodeAnn.§23‐15‐237:Themanagersandclerksshallbeswornbysomeofficerpresentcompetenttoadministeroaths,oreachmaybeswornbyoneoftheothers,faithfullytoperformtheirdutiesattheelectionaccordingtolaw,andnottoattempttoguide,aid,directorinfluenceanyvoterintheexerciseofhisrighttovote,exceptasexpresslyallowedbylaw.
PollWatchersandCandidateRepresentatives
• Eachcandidateontheballotshallhavetherighttobepresentatthepollingplace,ortohavearepresentativepresent.
• Politicalpartieswithacandidateontheballotmayhavetwo(2)representativespresentatthepollingplaceingeneralelectionsonly.− Politicalpartiesarenotentitledtorepresentativesinthepollingplaceforprimaryelections.
• Pollwatchersandcandidaterepresentativesmaybepresentatthepubliccountingoftheballots.
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ProcessingVoters7:00A.M.– 7:00P.M.
TheVotingProcess• Checkforvoter’snameinthepollbook.• Verifythevoterisinthecorrectprecinct.• AskvotertopresentanacceptableformofphotoID.• VerifythepictureonthepresentedphotoIDfairlydepictsthevoter.
• VerifythenameonthepresentedphotoIDissubstantiallysimilartothevoter’snameasitappearsinthepollbook.
• Write“VOTED”inthepollbook besidethevoter’sname.• Thevotersignshis/hernameinthereceiptbookandcastshis/herballot.
Voter’sNameNOTinPollbook• Checkundermaidennameormarriedname(s);• Checkforhyphenatednames;• Checkformisspellingsorunusualspellingsofthevoter’sname;
• Checktoseeifthevoterislistedunderhisfirstnameinsteadoflastname;
• Askforthevoter’saddresstoconfirmthevoterisincorrectprecinct;or
• Findoutwhenandwherevoterregisteredtovote.
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Voter’sNameNOTinPollbook• Ifavoterisnotinthecorrectprecinct,directhim/hertotheproperprecinct,i.e.,theprecinctassociatedwiththevoter’sresidence.−Why?Anaffidavitballotcastbyavoterinthewrongprecinctwillnotbecounted.
• Ifthevoterisinthecorrectprecinct,he/sheisentitledtocastanaffidavitballot.
• Ifthevoterisnotregisteredtovote,he/sheisentitledtocastanaffidavitballotbutitwillnotbecounted.
AcceptablePhotoID• Ifthevoterisabletopresent:
• Anacceptableformofphotoidentification
• Whichfairlydepictsthevoter,and
• ThenameonthepresentedphotoIDissubstantiallysimilartothevoter’snameasitappearsinthepollbook,
• THENthevoterisentitledtocastaballotonthevotingmachine.
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AcceptablePhotoID• IfthevoterisUNABLEto:
−PresentanacceptableformofphotoID,or
−ThephotoonthepresentedIDdoesnotfairlydepictthevoter,or
−ThenameonthepresentedIDisnotsubstantiallysimilartothevoter’snameasitappearsinthepollbook,
−THEN,thevoterisentitledtocastanaffidavitballot.
AcceptablePhotoID• Meansacurrentandvalid:
− Driver’slicense;
− PhotoIDcardissuedbyanybranch,department,agency,orentityoftheStateofMississippi;
− UnitedStatespassport;
− EmployeephotoIDcardissuedbyanybranch,department,agency,orentityoftheU.S.government;
− Licensetocarryapistolorrevolver;
− TribalphotoIDcard;
− StudentIDcard,issuedbyanyaccreditedcollege,universityorcommunityorjuniorcollegeintheStateofMississippi;
− MississippiVoterIDcard;
− AnyphotoIDissuedbyanybranch,department,agency,orentityoftheU.S.governmentoranystategovernment,suchasadriver’slicenseissuedbyastateotherthanMississippi.
AcceptablePhotoID
• CurrentmeansthephotoIDhasnoexpirationdateorwasissuednomorethanten(10)yearspriortothedatetheIDispresentedatthepollingplace.
• ValidmeansthephotoIDdoesnotappeartobeaforgeryorfake.
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PenaltyforNOTAskingforPhotoID• AnypollmanagerwhofailstoaskorrequireavotertopresentanacceptableformofphotoIDbeforecastingaregularballotshallbeprosecutedforcorruptconduct.
• Miss.CodeAnn.§97‐13‐19:Penaltyforcorruptconductisimprisonmentinthepenitentiaryforatermnotexceedingtwoyears.
• Miss.CodeAnn.§23‐15‐269:Penaltyforrefusingorknowinglyfailingtoperformanydutyrequiredbyhimbytheelectionlawsshallbefinednotlessthat$25.00normorethan$100.00orimprisonedinthecountyjailnotlessthan10daysnormorethan90days,orboth.
AffidavitBallots• Voterswhocastanaffidavitballotsignaseparatereceiptbook.
• “NOID”iswrittenbesideaphotoIDaffidavitvoter’snameinpollbook (ifthevoter’snameisinthepollbook).
• Provideallvoterswhocastanaffidavitballotwithwritteninformationonhowtoascertainwhetherthevoter’sballotwascountedandwhattodoifthevotercastanaffidavitballotbecauseofaninabilitytopresentanacceptableformofphotoID.
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• Allvoterswhovotebyanaffidavitballotmustreceiveinstructions.
• InstructionsshouldincludecontactinformationfortheElectionCommissioners(ExecutiveCommitteeforPrimaryElections)and/orCircuitClerk.
• FederalandStaterequirement.
VotingRules
• Avotermaynotoccupyavotingboothalreadyoccupiedbyanothervoter.• Thevotermayremaininavotingboothnolongerthanten(10)minutesifnovotersarewaitinginline,andnolongerthanfive(5)minutesifothervotersarewaitinginline.
Miss.CodeAnn.§23‐15‐551
VoterAssistance• Avoter,whoaffirmativelystateshe/sheisblind,disabled,orunabletoreadorwrite,mayrequestandreceiveassistanceinmarkinghis/herballotfromanypersonofthevoter’sownchoosing.− Anypersonmayassistthevoter,exceptacandidatewhosenameisontheballot,oraspouse,parent,siblingorchildofacandidatewhosenameisontheballot,orapollwatcher,orthevoter’semployer,representativeoftheemployer,orarepresentativeofanyunioninwhichthevoterisamember.
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VoterAssistance(cont.)
• Exception:
−Acandidateforpublicofficeorthespouse,parentorchildofacandidatemayprovideassistanceupontherequestofavoterwhoisrelatedwithinthefirstdegree.
Miss.CodeAnn.§23‐15‐549
VoterInstruction• Incaseanyvoter,afterenteringthevotingmachine,shallaskforfurtherinstructionconcerningthemannerofvoting,two(2)electionofficersmay,ifnecessary,entertheboothandgivehimsuchinstructions.
• Nomanagerorpersonassistingavotershall,inanymannerrequest,suggest,orseektopersuadeorinduceanyvotertovoteanyparticularticket,issueorcandidate.
• Aftergivinginstructionsandbeforethevotercastshisvote,theofficersorpersonassistinghimshallleave,andthevotershallthenregisterhisvoteinsecretashemaydesire.
Miss.CodeAnn.§23‐15‐437
CurbsideVoting• Apollmanagerisauthorizedbylawtoallowaphysicallydisabledvotertovotecurbside.
• Ifthemanagers,inexercisingsounddiscretion,determinethevoterhasarrivedatthepollingplaceinamotorvehiclebutisunabletoenterthepollingplacebyreasonofhis/herphysicaldisability,two(2)ormoremanagerstakethepollbook,thereceiptbookandaballotorvotingdevicetothevehicle.
• Thepollmanagersdeterminewhetherthevoterisaqualifiedvoterandfollowthevotingprocess.
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CurbsideVoting(cont.)• Toensurethesecrecyoftheballot,allotherpassengersinthemotorvehicle,exceptthedisabledelectorandanyotherdisabledpersonsinthevehicle,mustexistthevehicleuntilthedisabledelectorhascompletedcastinghis/herballot.− Thevotermayrequestvoterassistanceasdiscussedinpreviousslides.
• Ifqualified,thevotermarkshis/herballotinsecret,foldstheballotandreturnsthesametothepollmanager.
• Thecurbsideballotisplacedbythepollmanagerdirectlyintothesealedballotbox.TheballotisNOTplacedinanaffidavitballotenvelope.
CurbsideVoting
• Miss.CodeAnn.§23‐15‐541(2)(b):
−Iftheballotprovidedtothevoterisapaperballot,theinitializingmanagershallinitialtheballot,andthedisabledelectorshallfoldthevotedballotorplaceitinaballotsleeve.Theinitializingmanagershallwithoutdelayplacetheballotintheballotbox/bag.
CurbsideVoting•Miss.CodeAnn.§23‐15‐541(2)(c):
−If,whileavoterisvotingbycurbside,therearelessthanthree(3)managerspresentwithinthepollingplace,allvotingatthepollsSTOPSuntilthemanagersconductingthecurbsidevotingproceduresreturn.Theremainingpollmanager(s)shallensurethesecurityoftheballotbox/bag,thevotingdevices,andanyballotsandelectionmaterials.
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EmergencyBallots• Ifthereisapoweroutageorvotingmachinefailure,paperballotsareuseduntiltheissueisresolved.− ImmediatelynotifyElectionCentral.
− Followthevotingprocess.
− DepositallvotedballotsimmediatelyintotheSEALEDballotbox/bag.• Donotplacevotedemergencyballotsinanaffidavitballotenvelope.
• DONOTENTERTHESEVOTESONTHETSXMACHINE.
− CountedatElectionCentralafterelection.
SpoiledBallots
• Avoterwhomistakenlymarksapaperballotisentitledtoreceiveuptothree(3)totalballots.−Ifavotermakesamistakeandasksforanotherballot,write“Spoiled”acrossthefaceofthefirstballotandplaceitinthespoiledballotenvelope.
Miss. Code Ann. §23‐15‐517
ChallengedBallots
•Whocanchallengeavoter?−Acandidateontheballot;
−Acandidate’srepresentative/pollwatcher;
−Apoliticalparty’sofficialpollwatcher;
−Anyqualifiedvoterinthatprecinct;or
−Anypollmanagerinthepollingplace.
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ChallengedBallots(cont.)• Whatarethereasonsforachallenge?
− He/sheisnotaregisteredvoterintheprecinct;− He/sheisnottheregisteredvoterunderwhosenamehe/shehasappliedtovote;
− He/shehasalreadyvotedintheelection;− He/shedoesn’tliveintheprecinctwherehe/sheisregistered;− He/shehasillegallyregisteredtovote;− He/shehastakenhis/herballotfromthepollingplace;
− He/shehascastanabsenteeballotbutisineligibletodoso;or− He/sheisotherwisedisqualifiedbylaw.
DisenfranchisingCrimesArson FelonyShoplifting Robbery
ArmedRobbery Forgery Theft
Bigamy Larceny TiberLarceny
Bribery Murder UnlawfulTaking ofaMotorVehicle
Embezzlement ObtainingMoneyorGoodsUnderFalse Pretense
Statutory Rape
Extortion Perjury Carjacking
FelonyBadCheck Rape ReceivingStolen Property
LarcenyUnderLeaseorRental Agreement
VoteFraud
AttorneyGeneral’sOpinionHeggie,July9,2009;Miss.CodeAnn.§ 23‐15‐11
ChallengedBallots(cont.)
• ActionI:IfthepollmanagersunanimouslydeterminethechallengeisFRIVOLOUS,• DISREGARDthechallengeandthevotercastshisballotonthevotingmachine.−Ifthevoteriscastinganaffidavit,emergency,orcurbsideballot,thevoterisprovidedapaperballotandthevotedballotisplacedinthesealedballotbox.
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ChallengedBallots(cont.)• ActionII:IfthepollmanagersdeterminethechallengeisVALIDorWELLTAKEN,thevoterisissuedapaperballotandtheballotisimmediatelyREJECTED.−Write“Rejected”onthebackoftheballot,alongwiththereasonofthechallenge/rejection;
−Writethenameofthevoteronthebackoftheballot;
− Deposittheballotinthesealedballotbox;and
− Attheendofvotingwhenallrejectedballotshavebeencastandplacedinstrongenvelopemarkedforrejectedballots,theenvelopeissealedandreturnedtothesealedballotbox/bag.
ChallengedBallots(cont.)• ActionIII:Ifthepollmanagersareunabletomakeaunanimousdecision,thevoterisissuedapaperballot.− Write“Challenged”onthebackoftheballot,alongwiththereasonforthechallengeandnameofthevoter;
− Theballotisdepositedintothesealedballotbox;
− Atthecloseofthepollsandafteralltheunchallengedballotshavebeencounted,talliedandtotaled,thechallengedballotsareseparatelycounted,talliedandtotaled,withaseparatereturnmadeofthechallengedballots.
− Placeallchallengedballotsinaseparatestrongenvelopemarkedforchallengedballots,sealthestrongenvelope,andplacetheenvelopeintheballotboxforreturntoelectioncentral.
ProhibitionsatthePolls• 150‐FootRule
− Itisunlawfulforanycandidateforelectiveoffice,oranyrepresentativeofacandidate,topostordistributecards,posters,orothercampaignliteraturewithin150feetofanyentrancetoabuildinginwhichanelectionisbeingconducted.
− Itisunlawfulforanypersontosolicitsignaturesonanypetitionforaconstitutionalinitiativewithin150feetofanypollingplaceonanyelectionday.
• PrivateProperty− Ifapollingplaceiswithin150feetofprivateproperty,theowneroftheprivatepropertymaypostordistributecampaignliteratureonhis/herproperty.Pollingplacesthatareheldonprivatepropertyareleasedtothecountyforthedayoftheelection,whereinthe150‐Footruleapplies.
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ProhibitionsatthePolls(cont.)• 30‐FootRule
− Noloiteringisallowedwithin30feetofapollingplace.TheBailiffistokeeptheareaclearofallpersonsexceptvoterswaitingtovote,credentialedpollwatchers/candidates,andelectionofficials.
• Disturbances− Ifanyonebecomesunrulyorabusive,theBailiffshouldaskhim/hertoleave.Ifhe/shewillnotleave,callalocallawenforcementofficer.Allpollmanagersandpersonsinthevotingplacearetoaidinkeepingthepeace.Iflawenforcementofficersmusthandlethesituation,theymustleavethepremiseuponcompletion.
ProhibitionsatthePolls(cont.)•WearingCampaignParaphernalia
−Wearingt‐shirts,buttons,stickers,etc.,withacandidate’snameorpictureonitwithin150feetofanyentrancetoapollingplaceconstitutespostingofcampaignliteratureandisprohibited.Itmustbecoveredorremovedbeforecomingwithin150feetofanyentrancetoapollingplace.
ProhibitionsatthePolls(cont.)• UseofSampleBallots
− Itispermissibleforanindividualvotertobringasampleballotintothepollingplaceforthevoter’sownuseasareminderofthecandidate(s)forwhomhe/sheintendstovote.Avoter,however,cannotbepermittedtousethesampleballotascampaignliteratureinattemptingtoinfluenceothervoterswithinthepollingplace.
• OtherProhibitions− Itisalsounlawfulforacandidate,orhis/herauthorizedrepresentative,toappearatanypollingplacearmedoruniformedordisplayinganybadgeorcredentialsexceptasmaybeissuedbythemanagersoftheprecinct.
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ClosingProcedures
• 7:00PM:Anyoneinlineat7:00PMisentitledtovote.Thebailiffshouldstandattheendofthelineandannouncethepollisclosed.
• DoNOTlockthedoor.Closingproceduresareopentothepublic.
ClosingthePolls7:00P.M.– Until
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ProcessingAbsenteeBallots• Afterallvotinghasstopped,removetheabsenteeenvelopesandapplicationsfromthesealedballotbox.
• Announcethename,address,andprecinctasshownoneachenvelope.− RemembertherulesforCHALLENGEDballots.Absenteevotersmaybechallengedjustlikein‐personvoters.
• Evaluateeachapplicationandballotenvelope.• Markeachenvelopeeither“ACCEPTED”or“REJECTED”asdeterminedbythepollmanagers.
ProcessingAbsenteeBallots(cont.)• AbsenteeApplication:
− Checkfortheclerk’soriginalsealandinitials(inthelowerrighthandcorner).
− Ensureitwassignedbythevoter.− Ensureitwasacknowledgedorwitnessedasrequiredbystatute.
• Iftheapplicationisnotpresent,orismissingone(ormore)oftheseitems,marktheenvelope“REJECTED,”withthereasonwrittenacrosstheenvelope.
ProcessingAbsenteeBallots(cont.)• ACOPYofanabsenteeballotapplicationwillbeattachedtotheabsenteeballotenvelopeofavoterwhoispermanentlydisabledandautomaticallyreceivesaballotbymaileachelection.
• ACOPYofaFederalPostCardApplicationmaybeattachedtotheabsenteeballotenvelopeofaUOCAVAvoter.TheFPCAmaybeelectronicallysigned(typewritten)bytheUOCAVAvoter.
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ProcessingAbsenteeBallots(cont.)
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ProcessingAbsenteeBallots(cont.)
ProcessingAbsenteeBallots(cont.)• AbsenteeBallotEnvelopes:
− Confirmthevotersignedacrosstheflap;
− Confirmpersonwhoacknowledgedorwitnessedsignedacrosstheflap;
− Confirmthevoter’ssignatureontheenvelopematchesthevoter’ssignatureontheapplication;
− Confirmthevoterisqualifiedelectoroftheprecinct;and
− Checkthepollbook tomakesurethevoterdidnotvoteinperson.
ProcessingAbsenteeBallots(cont.)
• Remember,aUOCAVAvoterwhoreturnshis/herabsenteeballotbyemailorfaxwillnotsigntheenvelope.LookforanotefromtheCircuitClerk,whoplacesthevotedballotreceivedfromaUOCAVAvoterintotheenvelope,oranattachedFPCA.
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ProcessingAbsenteeBallots(cont.)• AbsenteeBallotEnvelopes(cont.):
• Ifthevoterisnotaregisteredvoteroftheprecinct,orthevotervotedinpersononElectionDay,orifanyone(ormore)oftheitemslistedabovearemissing,marktheenvelope“REJECTED”withthereasonwrittenacrosstheenvelope.
• Ifallrequirementsofthevoter,applicationandenvelopearemet,marktheenvelope“ACCEPTED.”
ProcessingAbsenteeBallots(cont.)
• Iftheabsenteeballotenvelopeismarked“ACCEPTED,”−“VOTED”ismarkedinthepollbook besidethevoter’sname,withan“AB”notation,and
−Thevoter’snameiswritteninthereceiptbookasifhe/shehadvotedinperson.
ProcessingAbsenteeBallots(cont.)• Anabsenteeballotmustbemarked“REJECTED”if:
− Noapplicationisprovidedwithorattachedtoanenvelope;
− CircuitClerk’sinitialsororiginalsealaremissingfromtheapplication;
− Voterand/orwitnessdidnotsigntheapplication;
− Voterand/orwitnessdidnotsigntheenvelopeacrosstheflap;
− Thevoter’ssignaturesontheapplicationandenvelopeclearlydonotmatch;
− Voterisnotaqualifiedelectoroftheprecinct;
− Envelopeisopenorappearstohavebeenopenedandresealed;
− Voterisnoteligibletovotebyabsenteeballot;
− VotervotedintheprecinctonElectionDay;or,
− Theenvelopecontainsmorethanoneballot.
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ProcessingAbsenteeBallots(cont.)• IncountiesinwhichDREvotingdevicesareusedatthepollingplaceandacentralscannerisusedforpaperballots:− Ballotenvelopesaremarked“ACCEPTED”or“REJECTED”intheprecinctbythepollmanagersandplacedinasealedballotbox/bag.BallotsaredeliveredtoElectionCentraltobescanned.
− ElectionOfficialsopenthe“ACCEPTED”ballotenvelopes,scantheballotsandaddthescannedtotalstotheDREtotals.
ProcessingAbsenteeBallots(cont.)• Incountiesinwhichnon‐DREvotingdevicesareused:
− Ballotenvelopesaremarked“ACCEPTED”or“REJECTED”intheprecinctbythepollmanagers.
− The“ACCEPTED”ballotsareopenedandtheballotsremoved,withoutunfoldingorexaminingtheballots,attheprecinctbythepollmanagers.
− The“ACCEPTED”absenteeballotsaredepositedintotheballotboxbeforecounting/scanninganyballots.
− Pollmanagersforeachprecinctcounttheabsenteeballotsandaddthemtothevotescastinthevotingmachineordevice.
ProcessingAbsenteeBallots(cont.)
• RejectedBallots:• Writethereasonforrejectionontheballotenvelope.
• DoNOTopentheballotenvelope.
• Rejectedabsenteeballotenvelopesareplacedinaseparatestrongenvelope,whichisthenplacedintothesealedballotboxanddeliveredtoElectionCentral.
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PrintingResultsTapes
• Followtheclosingproceduresforyourrespectivevotingmachines.
• Readtotalsaloud.• Signtotaltapes:postonetothewallandplaceasecondinthesecuretransportbag.
• Completeandsignalldocuments.
AccountingforBallots• Allballotsmustbeaccountedfor.• Allvoted,spoiled,andunusedballotsareplacedinanenvelopeintheballotbox.−ThetotalnumberoftheseballotsmustequalthenumberoriginallyacceptedbytheReceivingandReturningManager.
− Ifthenumbersdonotmatch,thePollManagersmustwriteandsignawrittenstatementunderoathaccountingforthediscrepancy.
Forms• Form710.2– R/RManagerReceiptForm• Form730.3– PrecinctOpeningandClosingLog• Form740.2– TSXEventLog• Form830.5– General/SpecialElectionBallotAccountingForm
• Form830.6– DualPrimaryElectionBallotAccountingForm
• Form835.5– ElectronicVoteTallyWorksheet– GeneralandSpecialElections
• Form835.6– DualPrimaryVoteTallySheet
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ReturningElectionMaterials• Materialsreturnedinthesealedballotboxinclude:
− Allballots(voted,affidavit,absentee,spoiled,challenged,rejected,andunused);
− R/RManagerReceiptForm;
− BallotAccountingForm;
− ReceiptBook;
− Zeroandresultstapes;and
− SecureMemoryCardTransportBag.
ReturningElectionMaterials
•MaterialsNOTplacedinthesealedballotbox/bag:−Pollbook(s);
−Payroll;
−Absenteevoters’list;and
−Precinctsigns.
OtherDuties• Cleanupyourworkarea.• Removeallprecinctsignsandtapefromwalls.
− Donotthrowawayprecinctsigns.SignsarereturnedtoElectionCentralinthesupplyboxtobereused.
• Lockandsealallmachines,ballotboxes,andsupplyboxes.
• TheReceivingandReturningManagerreturnsballotandsupplyboxestoElectionCentral.
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HelpfulTips
Supplies
• Constantlychecksupplylevelsorsetascheduletochecksupplylevels:−Numberofpaperballots;
−Numberofaffidavitballotenvelopes(bothyellowandwhite);
−Generalsupplies(pens,batteries,etc.)
−Electronicreceipttapeforelectronicpollbooks(ifusing).
ContactInformation•Makesureyourpollmanagershaveyourcontactinformationandyouhavetheirs.−Example:ApollmanagerusedaSOSpollwatchertocontactourofficebecausethepollmanagercouldnotgetintouchwiththecountyelectioncommission.
•Makesureyouareaccessibletothepollmanagers.
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Ballots• Befamiliarwiththeoffices/racesontheballot.• Makesureyoudirectvoterstothesampleballotpostedintheprecinct.
• Ifyouareusingpaperballotswithracesonboththefrontandback,thepollmanagersshouldadvisevotersthatmarkingisrequiredonbothsidesoftheballotorgivetheballottothevoterturnedupsidedown.
MultipleBallotStyles
• Splitprecincts:Votersintheprecinctvotedifferentballotsbaseduponthevoter’sresidentialaddress.
• Makesureyourpollmanagersareawareofmultipleballotstylesintheirprecinctandknowhowtoensureeachvoterreceivesthecorrectballotstyle.
ElectionOfficials
• OathofOfficeforPollManagers−Faithfullytoperformtheirdutiesattheelectionaccordingtolaw,andnottoattempttoguide,aid,directorinfluenceanyvoterintheexerciseofhisrighttovote.
Miss.CodeAnn.§23‐15‐237
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AbsenteeBallots
• Ifthepollmanagersfailtomarkeachabsenteeballotenvelopeas“REJECTED”or“ACCEPTED”onelectionnight,theywillhavetoreturntoElectionCentralthenextdaytoprocessproperly.−ExecutiveCommitteesandresolutionboardsdonotprocessabsenteeballots!
AbsenteeBallots
• Giveyourpollmanagerssampleabsenteeballotenvelopesandapplications.−Markwhattolookfor:suchasclerk’sinitialsandseal,voter’ssignature,witnesssignature,etc.
−Ifyourcountyusesdifferentabsenteeballotenvelopes,makesureyourpollmanagersarefamiliarwitheachtype.
Receiving&ReturningManager
• Thepersonwhopicksuptheballotboxandsupplyboxshouldbethesamepersonwhoreturnsit.−TheR&RManagercannotreassignthisdutytoanothermanager.
•MakesuretheR&RManagerknowswheretogotopickupanddropoff.
1/22/2019
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ContactInformationMississippiSecretaryofState’sOffice
ElectionsDivisionP.O.Box136
Jackson,MS39205(601)576‐2550
ElectionsHotline(800)829‐[email protected]
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