2018 Street & Utility Improvement Project42A4B1FD-5852-47F4-9CA2... · 2017 Street Reconstruction Project 2018 Street Improvement Project 1st Neighborhood Meeting January 3, 2018

2017 Street Reconstruction Project

2018 Street Improvement Project

1st Neighborhood MeetingJanuary 3, 2018

• Public Improvement Process

• Assessment Process

• Project Location

• Existing Conditions

• Improvements

• Common Concerns

• Assessments/Financing

• Project Schedule

Agenda

Public Improvement Process for Special

Assessment Projects

Preliminary Comment on petitioned project

Feasibility report; prepare cost estimate, project budget,

and schedule; determine benefited area and proposed

assessments

Mail hearing notices; prepare engineering agreement

Prepare plans and specs

Take bids, compare with estimates

Prepare and execute contract; initiate and administer

construction; prepare final assessment roll

Prepare and mail hearing notices

Certify assessment to County Auditor

Modify/approve capital improvement program and/or

budget OR

Resolution declaring adequacy of petition,

AND Resolution ordering preparation of feasibility

report

Accept report and call for hearing

Hold Public hearing on the proposed project; order the

improvement and preparation of plans; approve

engineering agreement

Approve plans and order advertisement for bids

Accept bid and authorize contract

Accept work and call for final hearing on proposed

assessments

Hold final assessment public hearing and adopt

assessment roll

Staff Activities/Tasks City Decisions

• Assessment process follows Minnesota Statute Chapter 429 – Public Improvements.

• Written objection appeal must be presented in writing and signed by the property owner prior to or at the hearing.

• Notice of appeal must be filed within 30 days after adoption of the assessment.

• Interest rate set at time of assessment certification.

Assessment Process

Project Location

• Pioneer Road

• Indian Trail

• 260th Street

Existing Condition

Pioneer Road

Existing Condition

Indian Trail

Existing Condition

260th Street

Improvements

Drainage Improvements

• Maximize use of existing public drainage facilities

• Expansion of existing drainage swales as necessary

• Replacement of deficient culverts within the roadway

Improvements

Improvements

Improvements

Common Concerns

• Trees

• Turf and Driveway Restoration

• Driveway Access

• Special Needs / Events

• Sprinkler Systems / Invisible Fencing

• Mail / Garbage Service

Assessment Calculations

City Policy for Street Improvements:

• Up to 24-foot Wide, Residential Design Roadway

– 20% Assessed for Surface Improvements ONLY

• City Funds Pay Remaining Costs

– Oversizing for State Aid Design

• Assessments Calculated Based on Unit Rather than Front Footage

– Assessable Units Based on Number of Buildable Lots Based on Zoning

• Residential = 1 unit

Financing Assessments

• Assessments Paid Over 10-Yr Period

• Interest Rate Determined at Time of Assessment Hearing

– Past Years: varies from 4% to 5%

Option Deadline1. Pay-off full assessment 30 days after adoption

to avoid interest November 15 (every year after)

2. Apply directly to Property Tax Automatic if above option is not exercised

• 1st Public Informational Meeting January 3, 2018

• Receive Feasibility Study/Set Hearing January 16, 2018

• 2nd Public Informational Meeting January 31, 2018

• Public Hearing/Order Plans and Specifications February 2018

• Approve Plans and Specifications and Order Ad for Bid April 2018

• Open Bids May 2018

• Award Contract / Begin Construction June 2018

• Final Completion October 2018

• Assessment Hearing November 2018

Project Schedule

Questions