www.toastmasters.org 2017 District 44 Summer TLI Pre-Work Part I of II
www.toastmasters.org
2017 District 44
Summer TLI
Pre-Work
Part I of II
www.toastmasters.org
Thank you registering for one of our upcoming District 44
Toastmasters Leadership Institute (TLI) club officer trainings.
Pre-work objectives:
Review your role and responsibilities as a club officer
Consider what you want to learn about your role
Allow time for networking and collaboration during TLI
TLI Pre-Work Objectives
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Step One – Part I
Review the following slides
Considering your Toastmasters experience, note questions
you may have or ideas to share for your respective officer
role(s)
Step Two – Part II
Log on to Toastmasters International
Locate Leadership Central
TLI Pre-Work Instructions
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Club Officer Responsibilities
Club Meetings
Outside the Club Meeting
District Roles and Events
As a club officer you are responsible
for completing key tasks before,
during, and after club meetings
There is also club administration that
each officer has a role in fulfilling
As Club officers you are considered
the club’s executive committee and
should meet on a regular basis
Participating in district roles and
events are great ways to expand your
network, increase your knowledge,
and reach your personal goals
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Executive Team’s Responsibilities
Club Meetings
Outside the Club Meeting
District Roles and Events
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BEFORE Club Meetings
VPE
• Plan exciting themed meetings and events and ask VPPR to advertise
• Confirm scheduled roles. Adjust as needed
• Ask a member to present from The Successful Club Series (Item 289)
• Offer support to the Toastmaster of the Day
• Notify the club president and VPPR of recent education awards earned.
• Orient new members
• Assign mentors
VPM
• Reach out to new members to welcome them
• Contact former guests and members who have not been attending meetings
• Prepare or order Guest Packets (item 387) to give to guests
VPPR
• Verify that information on website and social media is correct. Update as needed.
• Post information on the website and on social media about upcoming events and education awards earned
• Order promotional materials
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BEFORE Club Meetings
Treasurer• Prepare financial report
Secretary• Review scheduled roles
• Post or share previous minutes
• Prepare a list of actions for the president
• Update the club’s officer list on-line at Toastmasters International
SAA• Confirm meeting room
reservations
• Inventory supplies and ensure supplies are on-hand
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DURING Club Meetings
VPE
• Verify assigned members have arrived and are prepared
• Remind members to select an evaluator for their CL Manual
• Assist the Toastmaster
• Greet guests
• Inform Topicsmaster of any guests willing to participate
VPE
• Recognize members for achievements
• Preside over meeting when necessary
• Answer education program or speech contest questions
VPM
• Greet all guests and members
• Provide all guest with Guest Packets
• Answer questions guest may have
• Introduce guest and seat them next to an experienced member
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DURING Club Meetings
VPPR
• Distribute promotional materials
• Report results of public relations efforts
• Announce public relations campaigns
• Solicit ideas and volunteers
Treasurer
• Collect and submit membership dues 30 days before renewal
• Provide a report on club finances
• Accept and submit New Member applications and payments
• Answer any questions regarding dues
Secretary
• Ensure the attendance sheet and guest book has been circulated
• Read previous minutes, note amendments
• Record current meeting minutes
SAA
• Open the club meeting
• Welcome late arrivals
• Coordinate food service, if any
• Collect ballots and tally votes when necessary
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AFTER Club Meetings
VPE
• Initial Speech or leadership project completion records
• Ensure members fill out award applications
• Provide personal encouragement to members to participate and reach their goal(s)
• Meet with members to answer questions
• Meet with guests to answer program questions when needed
VPM
• Meet with guests to answer questions
• Introduce guests to other members
• Invite guests to join the club
• Help guests complete the membership application
Treasurer
• Pay TI for member dues
• Enter new members
• Pay Bills with proper documentation
• Deposit all funds into bank
• Reconcile Bank accounts
SAA
• Return room to original configuration
• Pack up and store materials
• Dispose of trash
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Executive Team’s Responsibilities
Club Meetings
Outside the Club
Meeting
District Roles and Events
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All Officers
• Be the first to renew their club membership
• Work with the president to develop, execute, and monitor the club’s
success plan to advance the club and member achievement
• Attend club’s executive committee meetings regularly
• Prepare and present your reports
• Share information on upcoming events related to your role
Outside the Club Meeting
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Presidents• Oversee the executive committee
• Schedule and chair executive committee meetings
• Ensure the executive committee completes its duties
Create a club budget
Compete a Club Success Plan
Strategize for success in the Distinguished Club Program
Create and oversee other club committees as necessary
• Develop and improve club’s leadership team
• Oversee club administration
• Advance club and member achievement
Outside the Club Meeting
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Presidents – Continued• Attend area council meetings
• Vote at the district council meetings and at international business
meetings
• Appoint and chair the club’s audit and nominating committees
• Receive official correspondence from World Headquarters and
share with officers/club
• Interact effectively with other organization levels (area, division,
district officials, and sponsoring organization if applicable)
• Arrange for your replacement or assistance and prepare your
successor for office
Outside the Club Meeting
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VP Education (VPE)• Attend club executive committee meetings
• Schedule and chair executive committee meetings in the absence
of the president
• Plan and promote club contests and varied educational meetings,
events
• Attend area council meetings
• Attend and vote at district council meetings
• Vote at international business meetings
• Arrange for your replacement or assistance
• Prepare your successor for office
Outside the Club Meeting
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VP Membership (VPM)• Conduct membership-building programs
• Promote membership goals
• Promote membership building contests
• Assist the VPPR
• Attend club executive committee meetings
• Attend area council meetings
• Follow up on and keep track of guests
• Arrange for your replacement or assistance
• Prepare your successor for office
• Bring membership applications
Outside the Club Meeting
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VP Public Relations (VPPR)• Promote the club
• Maintain the club website
• Produce and distribute a club newsletter
• Promote membership programs
• Publicize the Toastmasters brand
• Attend executive committee meetings
• Join a Toastmasters-moderated social networking
website (Meetup)
• Attend other Toastmasters events (contests, conferences, other
club meetings)
• Arrange for your replacement or assistance
• Prepare your successor for office
Outside the Club Meeting
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Secretaries• Maintain accurate roster
• Submit club officer list
• Handle correspondence
• Keep club files
• Attend club executive committee meetings
• Arrange for your replacement or assistance
• Prepare your successor for office
Outside the Club Meeting
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Treasurers• Attend executive committee meetings
• Prepare a budget
• Provide bank with a bank signatory card
• Collect and submit membership dues /renewals
• Reconcile deposits, expenditures and cash on hand
• Submit new member applications
• Issue checks for club expenses
• Keep financial records
• Present financial reports
• Submit club accounts for audit
• Ensure club meets government tax regulations
• Receive financial correspondence
• Prepare for audit committee
Outside the Club Meeting
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Sergeant - At- Arms (SAA)• Schedule meeting location
• Ensure adequate supplies are available
• Attend executive committee meetings
• Arrange for your replacement
• Prepare your successor for office
Outside the Club Meeting
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Executive Team’s Responsibilities
Club Meetings
Outside the Club Meeting
District Roles and
Events
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District Roles and Events
Fall and Spring Conferences
Fall and Spring District Council
Meetings
District Trainings
Area, Division, District Speech
Contests
District Volunteer
Conference Volunteer
Club CoachNew Club
MentorDemonstration Meeting Role
Area Director Division Director District Officer
• One of the primary responsibilities of
the district is to help all clubs
(members) achieve excellence
• Take advantage of district sponsored
roles and events
• Collaborate with your area director
and clubs in your area to exchange
ideas and obtain support
• Review weekly messages from the
district and share upcoming events
with your members
• Encourage participation in district
events to further your members’
advancement
• Join the district team to quickly move
the dial on your leadership skills
Now for Part II:
Log In to Toastmasters International’s website.
Locate Leadership Central then Club Central.
Click on your club name then Club Officer Assignment.
Please print your Club Officer list and bring to training.
We look forward to seeing you at TLI!
Thank YOU for reviewing TLI pre-work Part I