CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 12-2017 TUESDAY AUGUST 15 th , 2017 MINUTES PRESENT: Deputy Mayor Tyson Chillog, Councillors Darren MacDonald, Jamie Martens, Mike Cox, Deb McGuire, Bob Blackwell, Director of Corporate Services Leah Sullivan, Community Economic Development Manager Dillon Shewchuk, Director of Recreation & Community Service Dave Bosch REGRETS: Mayor Kent Muench, City Manager Scott Blevins, Director of Infrastructure & Planning Joe Doxey, LOCATION: Council Chambers, City Hall RECORDING SECRETARY: City Clerk Carla Budnick, CALL TO ORDER: Deputy Mayor Tyson Chillog called the meeting to order at 5:00 P.M. RES: #188/08152017 (Blackwell/Cox) AGENDA “That we adopt the agenda dated August 15 th , 2017” CARRIED RES: #189/08152017 (Martens/MacDonald) MINUTES – JULY 18 th , 2017 “That we accept the minutes of the Regular Council Meeting No. 11-2017 dated July 18 th , 2017.” CARRIED RES: #190/08152017 (Cox/McGuire) PUBLIC HEARING “That we now recess the Regular Council Meeting to hold a Public Hearing in regards to Zoning Amendment Bylaws 10-2017, at 5:01 P.M.” CARRIED No one was present to speak and no concerns were brought forward. RES: #191/08152017 (Cox/McGuire) RESUME REGULAR COUNCIL MEETING “That we resume the August 15 th , 2017 Regular Council Meeting at 5:04 P.M.” CARRIED
55
Embed
2017-08-15 Regular Council - Martensville · 2017-09-08 · resume regular council meeting “that we resume the august 15th, ... 2016 reserve fund transfers ... 33921 niedermaier,
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 12-2017
TUESDAY AUGUST 15th, 2017 MINUTES
PRESENT: Deputy Mayor Tyson Chillog, Councillors Darren MacDonald, Jamie Martens, Mike Cox, Deb McGuire, Bob Blackwell, Director of Corporate Services Leah Sullivan, Community Economic Development Manager Dillon Shewchuk, Director of Recreation & Community Service Dave Bosch REGRETS: Mayor Kent Muench, City Manager Scott Blevins, Director of Infrastructure & Planning Joe Doxey, LOCATION: Council Chambers, City Hall RECORDING SECRETARY: City Clerk Carla Budnick, CALL TO ORDER: Deputy Mayor Tyson Chillog called the meeting to order at 5:00 P.M. RES: #188/08152017 (Blackwell/Cox) AGENDA “That we adopt the agenda dated August 15th, 2017”
CARRIED
RES: #189/08152017 (Martens/MacDonald) MINUTES – JULY 18th, 2017 “That we accept the minutes of the Regular Council Meeting No. 11-2017 dated July 18th, 2017.”
CARRIED
RES: #190/08152017 (Cox/McGuire) PUBLIC HEARING “That we now recess the Regular Council Meeting to hold a Public Hearing in regards to Zoning Amendment Bylaws 10-2017, at 5:01 P.M.”
CARRIED
No one was present to speak and no concerns were brought forward.
RES: #191/08152017 (Cox/McGuire) RESUME REGULAR COUNCIL MEETING “That we resume the August 15th, 2017 Regular Council Meeting at 5:04 P.M.”
CARRIED
CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 12-2017
TUESDAY AUGUST 15th, 2017 MINUTES
RES: #192/08152017 (MacDonald/Martens) COMMITTEE OF THE WHOLE – AUGUST 8th, 2017 “That we accept the Committee of the Whole minutes dated August 8th, 2017.”
CARRIED RES: #193/08152017 (Cox/ Blackwell) MANAGERS REPORT “That we accept the Managers Report dated August 15th, 2017”
CARRIED RES: #194/08152017 (McGuire/MacDonald) EXPENDITURE APPROPRIATION “That we authorize Expenditure Appropriation No. 12-2017, in the amount of $4,349,547.02 as attached hereto and forming part of the minutes.”
CARRIED
RES: #195/08152017 (Blackwell/Martens) BANK RECONCILIATION “That we accept the Bank Reconciliation for the month of June 2017.”
CARRIED
RES: #196/08152017 (McGuire/Cox) 2016 RESERVE FUND TRANSFERS “That we authorize the following 2016 Reserve Fund Transfers, $250,000 of the 2016 City Operating surplus to the Recreation Facilities Reserve, $25,000 of the 2016 City Operating Surplus to the Abatement Contingency Reserve and $400,000 of the 2016 Utilities Surplus to the Utilities Surplus Reserve.”
CARRIED
RES: #197/08152017 (Blackwell/MacDonald) 2016 AUDITED FINANCIAL STATEMENTS “That we accept the 2016 Audited Financial Statements for the period ending December 31, 2016 as attached hereto and forming part of these minutes.”
CARRIED
CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 12-2017
TUESDAY AUGUST 15th, 2017 MINUTES
RES: #198/08152017 (Martens/Cox) POLICIES AND PROCEDURES “That we authorize the following Policy & Procedure Policy # Title Notes 89/15 Internet Access, Phone/Cell phone Usage & Email
Policy Addition of Cell Phone Use
16/90 Annual Holiday\Flexible EDO’s How requests will be approved
18/89 Plumbing Permit Fee Changes be amended as attached hereto and forming part of these minutes.”
CARRIED
RES: #199/08152017 (Blackwell/McGuire) 2017-2018 Rental Rates “That we approve the proposed 2018 Facility Rental/Sporting Field Rental Fees and the 2019 NRCCC rental rates as attached and forming part of these minutes.”
CARRIED RES: #200/08152017 (Cox /Blackwell) DISCRETIONARY USE – TYPE I RESIDENTIAL CARE HOME “That we grant a Discretionary use Permit to Wanda Aamodt to operate a Type- I Residential Care Home on Lot 18, Block 19, Plan 80S04334, Civically known as 526 Klassen Crescent, as shown on the attached site plan dated July 21, 2017 subject to the following conditions:
1. A building permit must be obtained prior to any structural modifications to the building or site being undertaken.”
CARRIED RES: #201/08152017 (Martens/MacDonald) BYLAW NO. 10 -2017 (SECOND READING): “That Bylaw 10-2017, being a Zoning Bylaw Amendment, be read for the second time”
CARRIED RES: #202/08152017 (MacDonald/McGuire) BYLAW NO.10 -2017 (THIRD & FINAL READING): “That Bylaw 10-2017, being a Zoning Bylaw Amendment, be read for the third and final time”
CARRIED
CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 12-2017
TUESDAY AUGUST 15th, 2017 MINUTES
DISCUSSION ITEMS A) RFD – A & W 100 Car Show September 9th, 2017 Community Economic Development Manager, Dillon Shewchuk reviewed with City Council the request from the Martensville Lions and A & W asking the city to provide a partial closure of Centennial Drive North to accommodate the Show n Shine. The Car Show typically runs from 9:00 am to 3:00 pm. This event has become quite popular over the years, but the partial street closure becomes a little trickier with the opening of new businesses. Shewchuk has been in touch with CO-OP who has offered the use of the parking lot of the former Shop Easy Grocery Store for the Show n Shine. City Council spoke highly of the event and were in agreement to provide the partial closure. The City of Martensville Public Works Department will assist with the temporary closure.
RES: #203/08152017 (MacDonald/Martens) ADJOURN “That we adjourn this meeting at 5:36 P.M.”
To the Mayor and Council of the City of Martensville
Report on the Financial Statements
We have audited the accompanying financial statements of City of Martensville, which comprise the statement of financial position as at December 31, 2016 and the statements of financial activities,changes in net financial assets and changes in financial position for the year then ended, and a summaryof significant accounting policies and other explanatory information.
Management's Responsibility for the Consolidated Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements inaccordance with Canadian public sector accounting standards, and for such internal control asmanagement determines is necessary to enable the preparation of financial statements that are free frommaterial misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with Canadian generally accepted auditing standards. Thosestandards require that we comply with ethical requirements and plan and perform the audit to obtainreasonable assurance about whether the financial statements are free from material misstatement.
The audit involves performing procedures to obtain audit evidence about the amounts and disclosures inthe financial statements. The procedures selected depend on the auditor's judgment, including theassessment of risks of material misstatement of the financial statements, whether due to fraud or error.In making those risk assessments, the auditor considers internal control relevant to the entity'spreparation and fair presentation of the consolidated financial statements in order to design auditprocedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion onthe effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness ofaccounting policies used and the reasonableness of accounting estimates made by management, as wellas evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis forour audit opinion.
Opinion
In our opinion, the financial statements present fairly, in all material respects, the financial position ofCity of Martensville as at December 31, 2016, and the results of its financial activities, changes in netfinancial assets and changes in financial position for the year then ended in accordance with Canadianpublic sector accounting standards.
See accompanying notes to the financial statements.
3.
CITY OF MARTENSVILLEStatement 2
STATEMENT OF FINANCIAL ACTIVITIES
Year ended December 31, 2016
with comparative figures for 2015
2016
Budget
2016
Actual
2015
Actual
Revenues: Taxes and other unconditional revenue (Schedule 1) $ 9,227,700 9,344,260 8,902,197Fees and charges (Schedule 4, 5) 6,365,200 6,282,472 6,350,041Conditional grants (Schedule 4, 5) 155,200 161,992 233,892Tangible capital asset sales - gain (loss) (Schedule 4, 5) 50,000 (4,822) -Land sales - gain (Schedule 4, 5) - - -Investment income and commissions (Schedule 4, 5) 75,000 114,573 73,972Other revenues (Schedule 4, 5) 318,900 283,270 466,060
Total Revenues 16,192,000 16,181,745 16,026,162
Expenditures:General government services (Schedule 3) 1,546,200 1,682,970 1,581,078Protective services (Schedule 3) 1,505,400 1,378,083 1,271,134Transportation services (Schedule 3) 2,468,300 2,910,945 2,514,349Environmental and public health services (Schedule 3) 673,100 678,966 631,494Planning and development services (Schedule 3) 1,052,300 920,149 1,016,530Recreation and cultural services (Schedule 3) 3,644,300 3,974,517 3,798,502Utility services (Schedule 3) 3,345,700 4,090,755 3,770,066
Total Expenditures 14,235,300 15,636,385 14,583,153
Surplus (deficit) of revenues over expenditures before othercapital contributions 1,956,700 545,360 1,443,009
Provincial/Federal capital grants and contributions 1,458,500 3,001,272 5,140,516
Surplus (deficit) of revenues over expenditures 3,415,200 3,546,632 6,583,525
Accumulated surplus (deficit), beginning of year 87,300,266 87,300,266 80,716,741
Accumulated surplus (deficit), end of year $ 90,715,466 90,846,898 87,300,266
See accompanying notes to the financial statements.
4.
CITY OF MARTENSVILLEStatement 3
STATEMENT OF CHANGES IN NET FINANCIAL ASSETS
Year ended December 31, 2016
with comparative figures for 2015
2016
Budget
2016
Actual
2015
Actual
Surplus (deficit) $ 3,415,200 3,546,632 6,583,525
(Acquisition) of tangible capital assets - (4,110,124) (13,890,797)Amortization of tangible capital assets - 3,338,272 3,068,117Proceeds on disposal of tangible capital assets - 49,101 -Loss (gain) on disposal of tangible capital assets (50,000) 4,822 -
Surplus (deficit) of capital expenses over expenditures (50,000) (717,929) (10,822,680) (Acquisition) of supplies inventories - - -(Acquisition) of prepaid expenses - (40,690) (36,233)Consumption of supplies inventories - - -Use of prepaid expenses - - -
Surplus (deficit) of expenses of other non-financial over
expenditures - (40,690) (36,233)
Increase (decrease) in Net Financial Assets 3,365,200 2,788,013 (4,275,388)
Net Financial Assets - Beginning of the year (14,978,161) (14,978,161) (10,702,773)
Net Financial Assets - End of year $ (11,612,961) (12,190,148) (14,978,161)
See accompanying notes to the financial statements.
5.
CITY OF MARTENSVILLEStatement 4
STATEMENT OF CHANGES IN FINANCIAL POSITION
Year ended December 31, 2016
with comparative figures for 2015
2016 2015
Cash provided by (used in) the following activities:
Operating:Surplus (deficit) $ 3,546,632 6,583,525
Amortization 3,338,271 3,068,117Loss (gain) on disposal of tangible capital assets 4,822 -
6,889,725 9,651,642
Change in assets/liabilitiesTaxes receivable - Municipal (108,447) (42,776)Other accounts receivable 516,814 1,210,701Land for re-sale - -Other financial assets - -Accounts and accrued liabilities payable (100,153) (1,197,064)Deposits 17,916 12,826Deferred revenue 2,672 4,489Other liabilities (16,426) 4,192Stock and supplies for use - -Prepayments and deferred charges (40,690) (36,233)Other - -
Net cash from operations 7,161,411 9,607,777
Capital:Aquisition of capital assets (4,110,124) (13,890,797)Proceeds from the disposal of capital assets 49,101 -Other capital - -
Net cash used for capital (4,061,023) (13,890,797)
Net cash from (used for) financing (1,545,083) 775,778
Increase (decrease) in cash resources 1,555,305 (3,507,242)
Cash and temporary investments, beginning of year 6,074,406 9,581,648
Cash and temporary investments, end of year (Note 2) $ 7,629,711 6,074,406
See accompanying notes to the financial statements.
6.
CITY OF MARTENSVILLE
NOTES TO THE FINANCIAL STATEMENTS
December 31, 2016
1. SIGNIFICANT ACCOUNTING POLICIES
The consolidated financial statements of the City are prepared by management in accordance with the localgovernment accounting standards established by the Public Sector Accounting Board of the Canadian Institute ofChartered Accountants. Significant aspects of the accounting policies are as follows:
(a) Basis of Accounting
The financial statements are prepared using the accrual basis of accounting. The accrual basis of accountingrecognizes revenues as they become available and measurable; expenses are recognized as they are incurredand measurable as a result of the receipt of goods and services and the creation of a legal obligation to pay.
(b) Reporting Entity
The financial statements consolidate the assets, liabilities and flow of resources of the City. The entity iscomprised of all organizations owned or controlled by the City and are, therefore, accountable to the Councilfor the administration of their financial affairs and resources.
(c) Collection of funds for other authorities
Collection of funds by the municipality for the school boardand conservation and development authorities arecollected and remitted in accordance with the relevant legislation. The amounts collected are disclosed inNote 3.
(d) Government Transfers
Government transfers are recognized as either expenditures or revenues in the period that the events givingrise to the transfer occurred, as long as:
a) the transfer is authorizedb) eligibility criteria have been met by the recipient; and,c) a reasonable estimate of the amount can be made.
Unearned government transfer amounts received but not earned will be recorded as deferred revenue.Earned government transfer amounts not received will be recorded as an amount receivable.
(e) Deferred Revenue - Fees and Charges
Certain user charges and fees are collected for which the related services have yet to be performed. Revenueis recognized in the period when the related expenses are incurred or services performed.
(f) Local Improvement Charges
Local improvement projects financed by frontage taxes recognize any prepayment charges as revenue in theperiod assessed.
(g) Net-Financial Assets
Net-Financial Assets at the end of an accounting period are the net amount of financial assets less liabilitiesoutstanding. Financial assets represent items such as cash and those other assets on hand which couldprovide resources to discharge existing liabilities or finance future operations. These include realizableassets which are convertible to cash and not intended for consumption in the normal course of operations.
(h) Non-Financial Assets
Tangible capital and other non-financial assets are accounted for as assets by the government because theycan be used to provide government services in future periods. These assets do not normally provide resourcesto discharge the liabilities of the government unless they are sold.
(i) Appropriated Reserves
Reserves are established at the discretion of Council to designate surplus for future operating and capitaltransactions. Amounts so designated are described on Schedule 8.
7.
CITY OF MARTENSVILLE
NOTES TO THE FINANCIAL STATEMENTS
December 31, 2016
1. SIGNIFICANT ACCOUNTING POLICIES (continued)
(j) Tangible Capital Assets
All tangible capital asset acquisitions or betterments made throughout the year are recorded at theiracquisition cost. Initial costs for tangible capital assets that were acquired and developed prior to 2009 wereobtained via historical cost information or using current fair market values discounted by a relevant inflationfactor back to the point of acquisition. Donated tangible capital assets received are recorded at their fairmarket value at the date of the contribution. The tangible capital assets that are recognized at a nominal valueare disclosed on schedule 6. The cost of these tangible capital assets less any residual value are amortizedover the asset's useful life using the straight-line method of amortization. The City's tangible capital assetuseful lives are estimated as follows:
Asset Useful Life
General Assets
Land IndefiniteLand improvements 15 to 20 yearsBuildings 20 to 60 yearsVehicles and equipment
Vehicles 10 to 15 yearsMachinery & Equipment 5 to 30 years
Infrastructure Assets
Infrastructure assets 20 to 40 YearsWater and sewer 30 to 75 Years
Government contributions: Government contributions for the acquisition of capital assets are reported ascapital revenue and do not reduce the cost of the related asset.
Works of art: Assets that have a historical or cultural significance, which include works of art, monumentsand other cultural artifacts are not recognized as tangible capital assets because a reasonable estimate offuture benefits associated with this property cannot be made.
Capitalization of interest: The City does not capitalize interest incurred while a tangible capital asset isunder construction.
(k) Measurement Uncertainty
The preparation of the financial statements in conformity with Canadian public sector accounting standardsrequires management to make estimates and assumptions that affect the reported amounts of assets andliabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and thereported amounts of revenue and expenditures during the period. Accounts receivable are stated afterevaluation as to their collectability and an appropriate allowance for doubtful accounts is provided whereconsidered necessary.
8.
CITY OF MARTENSVILLE
NOTES TO THE FINANCIAL STATEMENTS
December 31, 2016
1. SIGNIFICANT ACCOUNTING POLICIES (continued)
(l) Basis of Segmentation/Segment Report
The City has adopted the new Public Sector Accounting Board's recommendations requiring financialinformation to be provided on a segmented basis. City services have been segmented by grouping activitiesthat have similar service objectives (by function). Revenues that are directly related to the costs of thefunction have been attributed to each segment. Interest is allocated to functions based on the purpose ofspecific borrowing.
These segments (functions) are as follows:
General Government: The general government segment provides for the administration of the City.
Protective Services: Protective services is comprised of expenses for Police and Fire protection.
Transportation Services: The transportation services segment is responsible for the delivery of public worksservices related to the development and maintenance of roadway systems and street lighting.
Environmental and Public Health: The environmental segment provides waste disposal and otherenvironmental services. The public health segment provides for expenses related to public health services inthe City.
Planning and Development: The planning and development segment provides for neighbourhooddevelopment and sustainability.
Recreation and Culture: The recreation and culture segment provides for community services through theprovision of recreation and leisure services.
Utility Services: The Utility services segment provides for the delivery of water, collecting and treating ofwastewater and providing collection and disposal of solid waste.
Cash and temporary investments include balances with banks, term deposits, marketable securities and short-terminvestments with maturities of three months or less.
9.
CITY OF MARTENSVILLE
NOTES TO THE FINANCIAL STATEMENTS
December 31, 2016
3. TAXES AND GRANTS IN LIEU RECEIVABLE
2016 2015
Municipal: - Current $ 402,960 350,029- Arrears 164,742 109,226
567,702 459,255Less: allowance for uncollectibles - -
Total muncipal taxes receivable 567,702 459,255
School: - Current 167,989 138,253- Arrears 68,679 43,142
Total school taxes receivable 236,668 181,395
Other: - Current - -- Arrears - -
Total other collections receivable - -
Total taxes and grants in lieu receivable 804,370 640,650
Deduct taxes receivable to be collected on behalf of otherorganizations (236,668) (181,395)
Municipal and grants in lieu taxes receivable $ 567,702 459,255
4. OTHER ACCOUNTS RECEIVABLE
2016 2015
Federal government $ 127,834 195,620Provincial government 317,497 125,787Local government - -Utility 393,502 338,232Trade 109,018 731,226Other 36,688 110,488
Total other accounts receivable 984,539 1,501,353Less: allowance for uncollectibles 885 885
Net other accounts receivable $ 983,654 1,500,468
5. LAND FOR RESALE
2016 2015
Tax title property $ - -Less: - allowance for market value adjustment - -
Net tax title Property - -
Other land 42,670 42,670Less: - allowance for market value adjustment - -
Total land for resale $ 42,670 42,670
10.
CITY OF MARTENSVILLE
NOTES TO THE FINANCIAL STATEMENTS
December 31, 2016
6. LOANS AND NOTES RECEIVABLE
2016 2015
Medical incentive loan $ 200,000 200,000
Loans and notes receivable includes a non-interest bearing loan that is repayable on November 15, 2019, for thepurpose of establishing and carrying on a medical practice in the City of Martensville. Upon and following thedue date, interest shall accrue at a rate of 7% per annum.
7. BANK INDEBTEDNESS
Credit Arrangements
At December 31, 2016, the City had lines of credit totaling $1,500,000, none of which were drawn. The followinghas been collateralized in connection with this line of credit:
General Security Agreement; andAssignment of municipal taxes receivable
11.
CITY OF MARTENSVILLE
NOTES TO THE FINANCIAL STATEMENTS
December 31, 2016
8. LONG-TERM DEBT
The debt limit for the City is $40,000,000. The debt limit for a City is established by the Saskatchewan MunicipalBoard (the Cities Act section 133).
2016 2015
Credit Union loan, repayable in annual payments of $444,886including interest at 1.95%. Matures in 2020. 1,696,064 2,100,000Debenture, repayable in annual payments of $367,909; includinginterest at 4.00%; matures in 2034. 4,657,466 4,832,091Debenture, repayable in annual payments of $584,658 includinginterest at 2.95%; matures in 2024. $ 4,112,788 4,562,842Debenture, repayable in annual payments of $743,903 includinginterest at 3.90%; matures in 2034. 9,494,296 9,853,897Debenture, repayable in annual payments of $34,459 includinginterest at 4.70%; matures in 2018. 64,346 94,369Debenture, repayable in annual payments of $27,872 includinginterest at 4.55%; matures in 2019. 76,546 99,874Debenture, repayable in annual payments of $27,872 includinginterest at 4.55%; matures in 2019. 76,546 99,874Debenture, repayable in annual payments of $49,935 includinginterest at 3.75%; matures in 2018 94,520 139,234Debenture, repayable in annual payments of $39,618 includinginterest at 3.75%; matures in 2018 74,991 110,466
$ 20,347,563 21,892,647
Future principal and interest payments are as follows:
Employees of the City participate in the Municipal Employees Pension Plan ("MEPP") and contributions are apercentage of salary. All members contributed 8.15% to the plan. The City matches all the employees'contributions to the plan. Pension expense for the year included in the Salaries, Wages and Benefits expenses is$242,034 (2015 $242,527).
12.
CITY OF MARTENSVILLE
NOTES TO THE FINANCIAL STATEMENTS
December 31, 2016
10.BUDGET
The Financial Plan (Budget) adopted by the Council on March 15, 2016 was not prepared on a basis consistentwith that used to report actual results. The budget was prepared on a modified accrual basis while Public SectorAccounting Standards require a full accrual basis.
The budget included reserve fund transfers, asset purchases, and principal payments on debentures to offset theresulting budget surplus. As a result, the budget figures presented in the statements of operations and change innet financial assets include the following adjustments:
2016
Approved budget operating surplus for the year $ -Add: Transfers to reserves 1,617,400
Principal debenture payments 1,545,300Capital asset purchases 1,133,500
Less: Transfers from reserves (881,000)
Budget surplus (deficit) per statement of operations 3,415,200
13.
Schedule 1
CITY OF MARTENSVILLE
SCHEDULE OF TAXES AND OTHER UNCONDITIONAL REVENUES
Year ended December 31, 2016
with comparative figures for 2015
2016
Budget
2016
Actual
2015
Actual
TAXES General municipal tax levy $ 6,829,300 6,835,137 6,470,857Abatements and adjustments (5,000) (13,680) (10,168)Discount on current year taxes - - -
Total Utility Services 4,127,700 4,837,493 4,015,087
TOTAL OPERATING AND CAPITAL REVENUE BY FUNCTION $ 8,422,800 9,838,757 12,264,481
SUMMARY
Total Other Segmented Revenue $ 6,809,100 6,675,493 6,890,073Total Conditional Grants 155,200 161,992 233,892Total Capital Grants and Contributions 1,458,500 3,001,272 5,140,516
TOTAL OPERATING AND CAPITAL REVENUE BY FUNCTION $ 8,422,800 9,838,757 12,264,481
See accompanying notes to the financial statements.
18.
Schedule 3-1
CITY OF MARTENSVILLE
TOTAL EXPENSES BY FUNCTION
Year ended December 31, 2016
with comparative figures for 2015
2016
Budget
2016
Actual
2015
Actual
GENERAL GOVERNMENT SERVICES Council remuneration and travel $ 106,500 102,459 102,888Wages and benefits 679,200 670,875 663,895Professional/Contractual services 230,200 203,388 237,410Utilities 18,300 20,317 18,597Maintenance, materials, and supplies 118,100 137,364 102,368Grants and contributions -operating 30,000 30,000 30,000
See accompanying notes to the financial statements.
27.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: INTERNET ACCESS, PHONE/CELL PHONE NUMBER: 89/15 USAGE & EMAIL POLICY
1
1.0 PURPOSE
The purpose of this policy is to establish appropriate use of City internet access, phone/cell phone usage and email use for City employees while at work using city funded devices or city funded communication mediums. Also, see the Social Media Policy #90/15 for guidelines on both corporate and personal use.
2.0 POLICY STATEMENTS The City of Martensville makes a variety of information system resources available to employees to assist them in performing their job functions, enhance efficiencies, and serve the public interest. These resources include network(s), computers, phone systems, printers, application software, data files, email, access to the Internet, etc. These resources are property of the City of Martensville and are to be used for valid business functions. Limited personal use of the above mentioned resources is acceptable within guidelines established in this policy. However, any use of City of Martensville information system resources that interferes with the employee’s job duties, official City business, or that is intended for personal monetary gain, is prohibited. Each user is responsible for minimizing the City’s data security risks by taking reasonable precautions when accessing the Internet or any other outside computer and network. This duty includes the prevention of unauthorized access into the City’s networks and the prevention of virus introduction into the networks and systems. Content that is specifically prohibited for email, phone use and Internet use includes, but is not limited to: profane language, explicit political activity during work hours, and personal solicitations of commerce, content that is illegal or illicit in nature, material that promotes any form of discrimination, activities that compromise the City’s compliance to Canada’s New Anti‐ Spam Legislation and so on.
Personal Cell Phones are a common for most employees these days. To prevent disruptions of employee job duties or official City business some guidelines have been outlined in the policy for all employees to be mindful of.
Employees representing the City must conduct themselves at all times as a representative of the City. Individuals who fail to conduct themselves in an appropriate manner shall be subject to disciplinary procedures.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: INTERNET ACCESS, PHONE/CELL PHONE NUMBER: 89/15 USAGE & EMAIL POLICY
2
3.0 ACCESS & SECURITY Access to networks and computer systems must be approved by appropriate Management and Executed by the Systems Administrator. Use of networks and computed systems must be in strict accordance with access privileges. Users may not disclose access passwords and/or methodologies to any other user or to any third party. Unauthorized Access is not allowed. Users who abuse his or her access privileges by attempting to gain unauthorized access into restricted systems, files, emails and networks of the City of Martensville will be subject to appropriate disciplinary action. 4.0 COMPUTER DOCUMENTS AND RECORDS All data such as email messages, document files, spreadsheets, and databases created, maintained, sent and received using City information system equipment and software are the property of the City. Computer records are not considered private or confidential and may be subject to public disclosure. Although the City does not routinely monitor employee’s computer records, Management reserves the right to retrieve the contents for business reasons, such as to find lost messages, to comply with investigations of wrongful acts, or to recover from system failure. The City Manager shall authorize such review of employees’ computer records. Unauthorized monitoring of the City’s computer records or their contents violates this City policy. 5.0 COMPUTER USE Computers are to be used according to the following guidelines:
Employees should not install any software or hardware, including screen savers and shareware, without prior approval of their department head; unauthorized software may be uninstalled without notice;
Computer game software may not be used during working hours or during scheduled breaks;
Computer passwords should be periodically changed to ensure security; Data files obtained from sources outside the City organization should be
scanned for viruses prior to using them on City computer equipment.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: INTERNET ACCESS, PHONE/CELL PHONE NUMBER: 89/15 USAGE & EMAIL POLICY
3
6. EMAIL USE The use of the email system is for City business. Incidental and occasional personal use of the email system is permitted in accordance with the provisions of this policy. The following guidelines are provided to ensure appropriate use of the email system:
Email addresses will be standard and supplied by the System Administrator if and when email privileges are granted to a user. The use of any non‐approved email account represents a security risk and therefore is not permitted. These accounts would include but are not limited to Hotmail, Yahoo mail, Rocket mail, etc.
Confidential information, such as personnel or legal decisions, should be communicated using a more secure method such as written memorandum or personal conversation.
Email messages that could be construed as indecent, offensive, harassing or defamatory are prohibited.
Email messages should not be used to campaign for or against a candidate for nomination or election to a political office, or any other explicit political activity.
Email messages should be considered as any other form of correspondence and may be subject to the Freedom of Information and Protection of Privacy Act. Therefore, email messages should be able to withstand public scrutiny without embarrassment to the City.
Employees should not attempt to access another employee’s email without authorization.
Employees should routinely delete unnecessary or out‐of‐date email messages. Employees should be aware that deleted messages might not have been deleted from the email system. The message may be residing in the recipient’s mailbox or forwarded to other recipients. Furthermore, messages may be stored on the computer back‐up system.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: INTERNET ACCESS, PHONE/CELL PHONE NUMBER: 89/15 USAGE & EMAIL POLICY
4
7. INTERNET USE While accessing the Internet, employees are to be mindful they represent the City of Martensville. The following guidelines are provided to ensure the proper use of the Internet:
Employees should use the Internet to gather and exchange information that is job related or critical to their jobs. Minimal personal use is acceptable within the parameters of this policy. Minimal use is considered to be on an irregular basis for a short period of time during the work period. Personal use of the Internet should not interfere with the performance of the employee’s job duties.
Employees should not access a web site or location where a fee is charged without prior approval of the department head. Employees who are responsible for charges that are not approved shall reimburse the City in full.
Employees should not upload or download files that are not related to City Business.
Employees should not use the Internet for any illegal purpose that violates federal, provincial and municipal laws or regulations.
Employees should not use the Internet to send or solicit material that is indecent, pornographic or offensive in nature, or in violation of any other City Policy.
List servers, newsgroups, and chat rooms are to be subscribed to and used only for legitimate business purposes and must have approval from Department Directors. Any messages sent or posted may be interpreted as the City’s position or policy. The content of any messages should be appropriate for the workplace.
8. Phone Usage The City provides local landline telephone services to all employees that require them to complete their daily work duties. The City recognizes that there may be some occasions normally due to circumstances or an emergency where it is necessary for members of staff to make private calls. Staff should be aware, however, that the making of or receiving private telephone calls is a privilege and not an automatic right.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: INTERNET ACCESS, PHONE/CELL PHONE NUMBER: 89/15 USAGE & EMAIL POLICY
5
When making or receiving private telephone calls staff should take account of the following regulations:
The making/receiving of private telephone calls should be kept to a minimum and be of short duration.
Private telephone calls should be timed whenever possible to ensure minimum disruption both to the work of the individual and workload of colleagues.
It is not acceptable for staff to conduct private business using the City’s telephone network. Any such abuse of the telephone system could result in the instances being considered to be of fraudulent nature, which may lead to disciplinary or criminal action.
Such abuse could also result in the withdrawal of the facility to make private telephone calls.
9. PERSONAL CELL PHONE USUAGE
The City recognizes that there may be some occasions normally due to circumstances or an emergency where it is necessary for members of staff to use their personal cell phone. Staff should be aware, however, that the making of or receiving private telephone calls or text messages is a privilege and not an automatic right. When using personal cell phones staff should take account of the following regulations:
The use of cell phones should be kept to a minimum and be of short duration. The use of cell phones should not cause disruption to the work of individuals or
their colleagues. It is not acceptable for staff to conduct private business using their personal cell
phone on company time. Such abuse could result in cell phones not being permitted at ones workstation.
10. SOCIAL MEDIA Please see the Social Media Policy # 90/15
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: INTERNET ACCESS, PHONE/CELL PHONE NUMBER: 89/15 USAGE & EMAIL POLICY
6
11. DISCIPLINE Violation of this policy may result in disciplinary action up to and including termination of employment. Department Directors are responsible for their employee’s compliance with the provisions of this policy.
COUNCIL ADOPTING RESOLUTION: #201/07212015 JULY 21, 2015
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: ANNUAL HOLIDAY\FLEXIBLE EDO’S NUMBER: 16/90
1
1. JURISDICTION:
a) The Collective Agreement between the City of Martensville and the Canadian Union of Public Employees, with respect to annual holidays, shall have jurisdiction in any interpretation dispute concerning this policy.
This Policy shall not apply to the Fire Department.
2. ENTITLEMENT:
a) Permanent employees shall accrue or earn paid holiday entitlement days in accordance with the provisions of the Collective Agreement or The Labour Standards Act as the case may be.
b) Permanent employees shall not take paid holidays in excess of their earned
entitlement.
b) Casual and part time employees shall be paid holiday pay with each pay cheque at 3/52 of their gross pay.
c) January 1st of each year inside employees are entitled to 15 flexible EDO days. The flexible EDO’s will be governed by this policy unless otherwise stated.
3. SCHEDULING:
a) ANNUAL:
i. Employee's requests for annual holiday leave or any other leave must be submitted on an Absence Request Form as provided by the City to their Department Director. Any requests made between April 15th of the current year and April 14th of the next year, for holidays in the next year will not be approved until April 15th of that year based on seniority.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: ANNUAL HOLIDAY\FLEXIBLE EDO’S NUMBER: 16/90
2
Any requests made after April 15th of the current year will be approved on a first come first serve basis provided there are no other conflicts. All requests should be made at least one week, prior to being absent.
ii. The Department Director shall prepare and then post the annual holiday
schedule by May 1st of each year. It shall not be altered except by mutual agreement between the Department Director and the employee.
iii. Service requirements as determined by the Department Director, shall
determine the number of employees who may take holidays concurrently.
iv. Where employee requests for concurrent holidays exceed minimum staff levels for service requirements, employee seniority shall prioritize employee requests.
vi. No staff shall take more than three weeks of holidays (including the use of
flexible EDO’s) during the prime holiday period of July and August, unless specifically approved by the City Manager based on other staff requests and service requirements.
vi. Statutory holidays which occur during annual leave shall not be counted as a day
of annual leave taken.
b) OCCASIONAL:
I. Occasional days of holidays may be taken, subject to approval of the Department Director.
ii. The minimum amount of holidays that may be taken at one time is a half day.
c) FLEXIBLE EDO’S:
i. Flexible EDO’s may be taken as requested by the employee, subject to approval of their Department Director. A minimum of 7 flexible EDO days earned within the current calendar year must be used by July 1. Employees will be permitted to carry over a maximum of 4 EDO days into the next calendar to be used by March 31st.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: ANNUAL HOLIDAY\FLEXIBLE EDO’S NUMBER: 16/90
3
ii. Out of scope staff are not able to take EDO’s in June or December.
iii. The minimum amount of flexible EDO’s that may be taken at one time is one full day.
iv. Where employee requests for taking flexible EDO days for the same time frame exceed minimum staff levels for service requirements, the request will be granted to the employee that requested first. (unless requested by the April 15th deadline in which case employee seniority shall prioritize employee requests)
v. Employees may use flexible EDO’s in lump sums but must be aware that these are days earned and will be required to be paid back if the employee is no longer employed with the City of Martensville.
4. ACCUMULATION:
a) Employees are entitled to schedule and take all holidays accrued to date.
b) Employees shall be allowed to carry over into the new calendar year, only those holidays accrued in the previous calendar year. (i.e.: one year of accrued holidays).
c) Holidays shall be scheduled and shall be taken by the employee as provided for in 4 b,
and shall not be carried forward further than the time so specified, unless otherwise authorized by the City Manager due to unusual circumstances.
5. GENERAL
a) When an employee leaves the employment of the City with unexpended holiday entitlement, such remaining earned holidays shall be paid out to the employee at his/her rate of pay at the time of departure.
b) Holidays shall not normally be paid out for permanent employees, but shall be taken.
Holidays may be paid out to a maximum of 5 days per annum, upon a written request for same to the City Manager who may authorize at his/her discretion. EDO days will not be paid out.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: ANNUAL HOLIDAY\FLEXIBLE EDO’S NUMBER: 16/90
4
COUNCIL ADOPTING RESOLUTION: #152/04042004 APRIL 20, 2004 #617/12042007 DECEMBER 4, 2007 #199/06072011 JUNE 7, 2011 #31/02192013 FEBRUARY 19, 2013 #98/04192016 APRIL 19, 2016
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: PLUMBING PERMIT NUMBER: 18/89
1
REGULATION: 1. All construction, additions, alterations, or renovations to plumbing requires a plumbing permit. 2. All connections to City sewage or water mains, or to a private sewage system, requires a permit. 3. Only Journeymen Plumbers with a Provincial Registration number may apply for a permit and
perform plumbing work. PERMIT APPLICATION: 4. The Journeyman Plumber comes to the City Hall and fills out the four part Municipal Permit
Application. 5. The City collects the required fees as follows, and issues a receipt to the plumber.
$40.00 installation 3 - 10 fixtures $ 5.00 for each additional fixture over 10
$20.00 installation 1 - 2 fixtures
$30.00 installation private sewage disposal system (Mound system or pump out tank)
$20.00 connection of existing plumbing system to City sewer and/or water mains First 10 fixtures ………………………………$100 Each additional fixture …………………………..$5 Installation/Alteration for 1 or 2 fixtures ………$50 Permanent connection of existing system To communal waterworks ……………….……..$50
INSPECTION: 6. The plumber completes the work and contacts the District Public Health Inspector to arrange an
inspection.
POLICY AND PROCEDURE CITY OF MARTENSVILLE NAME: PLUMBING PERMIT NUMBER: 18/89
2
7. The Public Health Inspector inspects the work and comes into City Hall to approve the Permit Application. He retains the Health Region's copy.
8. Contractor’s Copy is then mailed out to Journeyman Plumber by City PAYMENT: 9. City Hall remits the fee collected less $l0.00 for every permit issued along with the Administration
Services Branch copy, quarterly at the end of March 3l, June 30, September 30 and December 3l, to:
Safe Communities Public Health Services #101 – 310 Idylwyld Drive SASKATOON SK S7N 0Z2
RECORD: 10. City Hall retains the Municipality's copy as part of its permanent property records. 11. All Plumbing Permit forms are pre-numbered, for which City Hall must account for. They should
not be destroyed or given away. Voided forms should be submitted with the quarterly return.
COUNCIL ADOPTING RESOLUTION: #457/89 SEPTEMBER 26, 1989 #740/91 DECEMBER 17, 1991 #247/950613 JUNE 13, 1985 #31/02192013 FEBRUARY 19, 2013
2018 2017 2016 2018 2017 2016
Adults Board Room
Single Admission 7.25$ 7.00$ 6.75$ Per Hour 30.75$ 30.00$ 30.00$
10 Pack Admission 48.50$ 47.25$ 45.00$ Service Group Hourly 20.00$ 20.00$ 20.00$
1 month 70.00$ 68.25$ 65.00$
3 month 188.00$ 183.75$ 175.00$ Multi Purpose Room
6 month 355.00$ 346.50$ 330.00$ Per Hour 43.00$ 42.00$ 40.00$
12 month 527.50$ 514.50$ 490.00$ Full Day 297.25$ 290.00$
Service Group Hourly 20.00$ 31.50$ 30.00$
Students/Youth Service Group / Full Day 140.00$ 190.00$
Single Admission 3.85$ 3.75$ 3.50$
10 Pack Admission 27.00$ 26.25$ 25.00$ Full Gym (3 courts)
1 month 41.00$ 40.00$ 38.00$ Per Hour 188.25$ 183.75$ 175.00$
3 month 92.25$ 90.00$ 75.00$ Full Day 1,291.50$ 1,260.00$ 1,200.00$
6 month 172.25$ 168.00$ 160.00$ Service Group Hourly 60.00$ 105.00$ 100.00$
12 month 263.75$ 257.25$ 245.00$ Service Group / Full Day 420.00$ 735.00$ 700.00$
Senior One Court
Single Admission 4.60$ 4.50$ 4.25$ Per Hour 64.50$ 63.00$ 60.00$
10 Pack Admission 35.50$ 34.65$ 33.00$ Full Day 484.25$ 472.50$ 450.00$
1 month 47.40$ 46.20$ 44.00$ Service Group Hourly 20.00$ 36.75$ 35.00$
3 month 131.25$ 128.10$ 122.00$ Service Group / Full Day 140.00$ 262.50$ 250.00$
6 month 231.50$ 225.75$ 215.00$
12 month 349.75$ 341.25$ 325.00$ Track
Per Hour $86,00 84.00$ 80.00$
Family Full Day
Single Admission 17.75$ 17.30$ 16.50$ Service Group Hourly 52.50$ 52.50$ 50.00$
10 Pack Admission 118.50$ 115.50$ 110.00$ Service Group / Full Day
Baseball 15.25$ 14.70$ 14.00$ Senior Hockey 160.00$
Softball 15.25$ 14.70$ 14.00$
Football 15.25$ 14.70$ 14.00$ Local Men's Rec 189.50$ 185.00$ 185.00$
Slo-Pitch
* Per Team 269.00$ 262.50$ 250.00$ Tournaments
*Minor Sports 145.00$
*Adult / Outside 170.00$
MEETING ROOMSOutside 231.50$ 225.75$ 215.00$
2018 2017 2016 Public Skating / Shinny 2.75$ 2.50$ 2.00$
Full Day 145.30$ 141.75$ 135.00$ Family Skating 7.50$
Hourly 28.75$ 29.40$ 28.00$ Added Family Skating
Service Group Full Day 71.75$ 73.50$ 70.00$
Service Group Hourly 14.25$ 14.70$ 14.00$
North Ridge, Civic Centre, Heritage Centre, Upper Mezzanine
2018 2017 2016
Students/Youth
Single Admission 6.50$ 6.30$ 6.00$
10 Pack Admission 51.75$ 50.50$ 48.00$
Season Pass 198.75$ 194.25$ 185.00$
Adults
Single Admission 9.75$ 9.50$ 9.00$
10 Pack Admission 86.00$ 84.00$ 80.00$
Season Pass 252.90$ 246.75$ 235.00$
Senior
Single Admission 6.50$ 6.30$ 6.00$
10 Pack Admission 51.75$ 50.50$ 48.00$
Season Pass 198.75$ 194.25$ 185.00$
Family
Single Admission 20.00$ 19.50$ 18.50$
10 Pack Admission 166.75$ 162.75$ 155.00$
Season Pass 387.50$ 378.00$ 360.00$
Aqua Fit/Lane Swim 5.25$ $5/drop In $5/Drop In Added a Lane Swim option as well.
2018 2017 2016
Pool Rentals
1-80 people 211.25$ 207.50$ 196.23$
80-140 people 226.50$ 222.50$ 211.64$
140-210 people 242.00$ 237.50$ 227.05$
210-290 people 257.50$ 252.50$ 242.46$
$160/hr plus guards
School Rentals
1-80 people 51.25$ 50.00$ 46.23$
80-140 people 66.50$ 65.00$ 61.64$
140-210 people 82.00$ 80.00$ 77.05$
210-290 people 97.50$ 95.00$ 92.46$
MARTENSVILLE AQUATIC CENTRE - Admissions
MARTENSVILLE AQUATIC CENTRE - Rentals
CITY OF MARTENSVILLE ZONING BYLAW AMENDMENT
BYLAW NO. #10-2017
A BYLAW OF THE CITY OF MARTENSVILLE TO AMEND BYLAW 1-2015, KNOWN AS THE ZONING BYLAW.
The Council of the City of Martensville, in the Province of Saskatchewan, enacts to amend Bylaw No. 1-2015 as follows:
1. To remove and replace Table 4-5 including notes with the following:
Table 4-5: Sign Regulations in Commercial and Industrial Districts
Use Max. #
of Signs
Max. Total Sign Face Area (m2)
Max # of Freestanding
Signs
Max. Height of Freestanding
Signs (m)
Max Sign Face Area for
Freestanding Signs (m2)
Per Face
Total
All principal commercial / industrial uses for which a permit has been issued
n/a n/a (1) (2) (3) (3)
All principal community service uses for which a permit has been issued
3 18 1 3(4) 6 12
All principal residential uses for which a permit has been issued
1 (4) 0.4 (4) 0 n/a n/a n/a
(1) In the C1 district, a maximum of one free standing sign shall be permitted on sites with a minimum site width of
20 metres. In the C2, C2A, MB and M districts, a maximum of one free standing sign shall be permitted.
For sites with a minimum site area of 3.2 hectares, one additional free standing sign shall be permitted.
(2) In the C1 district: 6 m In the C2, C2A, MB and M districts: 10 m (3) In the C1 district: maximum 5 m2 sign face area and 10 m2 total sign face area.
In the C2, C2A, MB and M districts: maximum 9 m2 sign face area and 18 m2 total sign face area. For sites with a minimum site area of 3.2 hectares, the additional free standing sign may have a maximum of 25 m2 sign face area and 50 m2 total sign face area.
(4) Council may approve to increase the maximum sign height to 6m.
2. This Bylaw shall come into force and take effect when adopted by Council.
Read a first time this 20th day of June, 2017 Read a second time this 15th day of August, 2017 Read a third time and adopted this 15th day of August, 2017 ________________________