2016 VENDOR CHECK-IN GUIDE 1 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS Contents List of Vendors, Space Assignment, Check-In Time & Check-In Door ...2 Rink Map ...........................................................................................9 Pre-Ordered Lunch confirmation ...................................................... 10 Notice to vendors who purchased electricity .................................... 11 Documents you will receive at Check-in............................................ 12 Town of Parker Tax Worksheet Specific Information......................... 13 Additional Information..................................................................... 14 End of Event Instructions ................................................................. 15 Pre-Registration Form for 2017 Yuletide Bazaar ................................ 16
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2016 VENDOR CHECK-IN GUIDE
1 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
Contents
List of Vendors, Space Assignment, Check-In Time & Check-In Door ...2
8 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
Company Vendor Name Booth #
Number of Electrical
Items Permitted
(NO POWER-STRIPS OR
EXTENSION
CORDS)
Check-In Time
Check-In Door
Wildtree by Lisa Lisa Henkle 38 07:30am 2
Wisdom Tree LLC Mia Foley 100 06:30am 2
Younique Michelle Bell 73 07:50am 2
9 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
Rink Map
This will be
closed once all
vendors have
checked in.
10 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
Pre-Ordered Lunch confirmation
Vendor/Company Smoked Turkey
Sierra Turkey
Ham & Swiss
Aprons, Etc. 1
Creations on the Move 1
Damsel in Defense 1
1
Dashing Digits 1
Design, Ltd. 1
1
Lazy Lab Woodshop 1 1
Nesski Designs 1
Outreach Uganda
1
Pampered Chef
1
Premier Jewelry 1
1
The Platform
1
Twin Peaks Creations 4
Unswayed Homemade 1
1
Wildtree by Lisa
1
Younique 2
11 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
Notice to vendors who purchased electricity
VENDORS WHO PURCHASED ELECTRICITY MUST STRICTLY ADHERE TO THE FOLLOWING POLICY ESTABLISHED BY THE SOUTH METRO FIRE DEPARTMENT.
ALL CORDS MUST COMPLY WITH FIRE CODES – THEREFORE –
You MAY NOT USE a personal extension cord or power strip for any reason – Do not bring any with you All unauthorized cords will be confiscated – and NOT returned
Approved cords and cord covers will be in place when you arrive
you MAY NOT plug any additional extension cords/power strips into the provided outlets (in place when you arrive) NO EXCEPTIONS
You are limited to the number of electrical item outlets you purchased & that are supplied by MPWC
Provided electrical outlets will be in place when you arrive.
You may be sharing an authorized electrical power strip with another vendor – so configure your space to allow for this. Review the layout map to determine which side of your booth
has a vendor that might be sharing the electrical strip with you. Then plan your layout to accommodate sharing if required.
The South Metro Fire Department will conduct an inspection for adherence to this policy prior to 9 a.m. on the morning of the event. The event will not be allowed to open until this inspection has taken place and the Fire Department representative has checked each vendor’s connection – so please work with us on this so that we can ensure the safety of everyone and be in 100% compliance!
Thank you for your compliance with these regulations
MPWC & the South Metro Fire District
12 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
Documents you will receive at Check-in
You will receive the following 5 documents AT CHECK-IN:
1. PARKING PERMIT(S)
a. These allow you to park in the designated/restricted vendor parking area (see the map provided on page 4 in the Pre-Event Info document for location).
b. VENDORS MUST PARK in the designated/restricted vendor parking area
c. Permit must be displayed in your windshield to avoid being ticketed/towed.
d. VENDORS MAY NOT PARK in the Fieldhouse Parking Lots, or in the spaces along the one-way traffic patterns
2. THE TOWN OF PARKER TAX WORKSHEET a. MUST BE COMPLETED AND TURNED IN AT THE END OF THE DAY
PUT THIS FORM PLUS CASH (OR CHECK IF NECESSARY – MADE OUT TO MPWC) INSIDE THE
PLASTIC BAG YOU RECEIVE AT CHECK-IN, AND SUBMIT TO MPWC REPRESENTATIVE WHEN SHE
COMES AROUND BETWEEN 3:30 & 4:00
If you make any sales after this is collected, you are responsible to provide that information directly to the Town of Parker, and make appropriate payment to them.
b. SEE SPECIFIC GUIDELINES ON PAGE 13
3. YOUR OWN PERSONAL SALES/TAX SHEET – keep this for your personal records – DO NOT TURN THIS IN
a. This is the only document you will receive for tracking your total sales and taxes collected (state of Colorado/RTD, Douglas County, and Town of Parker) – you are responsible to track & document your sales and taxes; and to pay said taxes.
b. Be sure to keep this document – DO NOT turn it in. i. We do not issue any additional receipts to vendors. The Vendor Application
Accepted confirmation email (you received when you were accepted into the event) is the only receipt you will receive.
4. 2 TICKETS FOR A COMPLIMENTARY BOTTLE OF WATER FROM MPWC
5. VENDOR SURVEY – please help us ensure future success – complete & turn-in the survey before you leave
13 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
Town of Parker Tax Worksheet Specific Information
ALL VENDORS MUST COMPLETE THIS FORM – NO EXCEPTIONS THIS FORM MUST BE COMPLETED, SIGNED AND TURNED IN AT THE END OF
THE DAY BY ALL VENDORS INCLUDING: VENDORS WITH A TOWN OF PARKER TAX ID (FORM ONLY)
ALL VENDORS WHO MAKE ANY SALES
VENDORS WHO DO NOT HAVE ANY SALES
DIRECT SALES VENDORS WHO LIVE INSIDE TOWN OF PARKER CITY LIMITS
DIRECT SALES VENDORS WHO DO NOT LIVE INSIDE TOWN OF PARKER CITY LIMITS
IN OTHER WORDS – ALL VENDORS – NO EXCEPTIONS
PUT YOUR COMPLETED & SIGNED FORM, PLUS AMOUNT DUE TO THE TOWN OF
PARKER – (IF PAYING BY CHECK, MAKE CHECK PAYABLE TO MPWC) – INSIDE THE
PLASTIC BAG YOU RECEIVE AT CHECK-IN, AND SUBMIT TO THE MPWC
REPRESENTATIVE WHEN SHE COMES AROUND BETWEEN 3:30 & 4:00
All sales (including food items) are considered taxable and are subject to the Town of Parker 3% sales tax.
If you have one and know it – you may also include your State Tax License Number. If you do not have a State Tax License Number – leave this blank.
YOU MUST TURN IN THE WORKSHEET TO MPWC AT THE END OF THE DAY - failure to do so will result in your not being invited back again and may result in fines imposed by the Town of Parker This applies to ALL vendors – NO EXCEPTIONS Vendors without Town of Parker Tax ID # must pay the 3% Parker tax to MPWC
Vendors with a (4 digit) Town of Parker Tax ID# will submit their taxes directly
to Parker – but must turn in the COMPLETED worksheet
There are additional instructions on the worksheet for Direct Sales (DS) vendors DS vendors who live outside the Town of Parker city limits – MUST collect & pay the 3%
Town of Parker Sales Tax on all Cash & Carry items sold.
ALL VENDORS MUST REPORT THEIR SALES ON THIS FORM – NO EXCEPTIONS
14 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
Additional Information 1) Your booth area will be identified with tape
a) There is NO added space between booths i) Please be considerate & don’t encroach right up to or into your neighbors’
booth area. ii) PLEASE allow yourself & your customers walking space within your area
2) The Fieldhouse has only a small snack bar with limited selections – and there are no restaurants nearby (we have no control over this) – so please plan accordingly (again, we have NO control over this) a) Healthy snacks are probably not available (please plan accordingly – we
have NO control over this)
3) There are soda/snack machines located in the main lobby area
4) There is an ATM near the snack bar should you or your customers need cash
5) The Fieldhouse is an active sports complex with activities going on in the rink area Friday night – so there is no way any vendors can set up the night before – (again we have NO control over this)
6) IDENTIFICATION: Please wear a name-tag to identify yourself as a vendor at all times – your name-tag should also include the name of your booth/company. If you do not have a name-tag, we will provide one for you.
7) We are offering you the opportunity to Pre-Register for the 2017 event. That form was included in the Pre-Event Info for Vendors, posted on the 2016 Accepted Vendors page of our website. We can guarantee 2016 booth prices only when the form is submitted at the end of the day (11/12/16) with your tax forms.
8) ENVIRONMENT AND YOUR COMFORT. This is a sports complex and kept rather cool.
We cannot control the temperature in the space and cannot turn off the fans. Consider dressing in layers to ensure your comfort.
9) CASH – if you or your customer need cash, there is an ATM located in the front lobby next to the Snack Bar.
15 PLEASE REMEMBER – MPWC DOES NOT PROVIDE TABLES OR CHAIRS FOR VENDORS
End of Event Instructions
1. MPWC representatives will come around between 3:30 & 4:00 to collect the following items (please have these ready for us): a. Your Town of Parker Tax Worksheet (please have this completed,
signed & ready by 3:30) b. Appropriate Town of Parker 3% Taxes
i. Taxes may be paid in cash or (if necessary) a check made out to MPWC (this if for the 3% Town of Parker taxes, ONLY)
If you make any sales after this is collected, you are responsible to provide that information directly to the Town of Parker, and
make appropriate payment to them. c. Your survey d. 2017 Pre-Registration form (if you wish to assure your spot for 2017) –
included here again for your convenience. e. All name-tags furnished by MPWC (PLEASE RETURN)
2. Please DO NOT start breaking down your booth until 4:00, when the event officially ends
3. After 4:00pm – the loading doors will again be opened a. Please load/leave through these doors ONLY
i. You may not use the front entrance of the Fieldhouse for loading/leaving
ii. You may not use any other doors of the Fieldhouse for loading/leaving
4. Do NOT move your car to the loading area until AFTER you have packed up all your items and are ready to load a. This causes undue burdens for those who are packed and ready to
load their cars.
SUBMIT THIS FORM WITH YOUR TAX FORM TO THE MPWC REPRESENTATIVE 16
Pre-Registration Form for 2017 Yuletide Bazaar
2017 Date: 11/11/17
, representing your name your booth/company name I, the above named, hereby submit my reservation for the 2017 Yuletide Bazaar.
Comments/any changes to contact information:
Please indicate your 1st – & – 2nd choices (current booth location occupant takes priority) all spaces subject to availability – Current occupant takes priority when form submitted (11/12/16)
Choice 1st/2nd
Booth Type Description How many
spots desired
$85 booth (no electricity available) – 7’w x 10’d
this is my current location & I would like it again next year
$95 booth (no electricity available) – 8’w x 10’d
this is my current location & I would like it again next year
$115 booth (no electricity available) – 10’ x 10’ in-line mid rink
this is my current location & I would like it again next year
$125 booth – 10’ x 10’ against rink wall (electricity may be available)
I need ☐ 1 item @ $25 ☐ 2 items of electricity @ $40 ☐ I do not need electricity this is my current location & I would like it again next year
$130 booth (no electricity available) – corner mid-rink
this is my current location & I would like it again next year
$135 booth (no electricity available) – corner rink-wall
this is my current location & I would like it again next year
$155 booth – corner or prime booths with electricity option (select below)
I need ☐ 1 item (cost included) ☐ 2 items of electricity @ $15 ☐ I do not need electricity this is my current location & I would like it again next year
$155 booth – corner or prime booths with electricity option (select below)
I need ☐ 1 item (cost included) ☐ 2 items of electricity @ $15 ☐ I do not need electricity this is my current location & I would like it again next year
☐ I have nametags ☐ I will need nametags: names (if known)
I understand all current Vendor Rules & Regulations apply for 2017 & I agree to abide by these
I understand all vendor fees are non-refundable & non-transferable
I understand I will be sent a PayPal invoice between Jan 10 - Jan 20, 2017 & I must make my payment within 24
hours to reserve my space.
I understand current prices are guaranteed ONLY for reservations made today (11/12/16) – prices are subject to
change with applications received after today (11/12/16)
I understand I will receive a copy of this reservation by email within the next week to use as confirmation of