2016 State FFA Convention Registration Guide - … · 2016 State FFA Convention Registration Guide It is time! The 2016 State FFA Convention registration is now live! ... the information

2016 State FFA Convention Registration Guide

It is time! The 2016 State FFA Convention registration is now live! We are all very excited to have all of you join us this year in Syracuse, NY for 3 amazing days of competition, recognition and to leave our IMPRINT on the local community. The registration deadline for state convention is April 5, with payments due by April 19. You can make modifications to your number of registrants, competitions, Day of Service, etc. yourself up until April 5. After April 5 you will no longer be able to change your registration numbers, tickets, competitions, Day of Service, meals, etc. except for student names which you will need to contact the state office in order to do so. We will allow you to change student names up until April 15, but if you do we will not be able to change t-shirt sizes because we are ordering them based on the information given on April 5th. The reason for this is because we will be mailing all of your registration materials (parking passes, cirque tickets, registration bracelets and badges, t-shirts, etc.) to you before convention. Another change this year is that we will not have a chorus. Based on the feedback that we received this activity didn’t have enough interest and so we are encouraging students who want to demonstrate these types of skills to participate in the talent show. You can register for the talent show on the CDE page. For more information about state convention, including the waiver that is required for each student (please scan ahead of time and email these to Kate Downes at [email protected]), please visit: http://www.nysffa.org/state-convention. We have created this guide to help you prepare to register for state convention. There are a few changes from previous years that will take the registration process longer, so please make sure that you have a good 30-40 mins of time so that you can complete it without having to start over. We highly suggest that you gather all of the needed information ahead of time so that this process won’t take you any longer than it has to. The registration will time out if you are on each page longer than 30mins and it won’t save your information from that page. Below are images of exactly what you will see on each page so that you can prepare all the information before you go in and register. Please feel free to contact us if you have questions. If you click continue and it doesn’t allow you to move onto the next page it is because you are missing something above that is required and it will be highlighted in red or have a red * next to it. Thank you all that you do for your students and we look forward to seeing all of you at state convention!

http://www.nysffa.org/state-convention

There are 6 pages that you will navigate through: Welcome, Attendee Information, Options, CDE’s, Payment and Registration Record. Welcome Page: The Welcome page consists of two buttons, New Registration and Modify Registration. If this is your first time logging in then you should clip on New Registration, if you have logged in before you should click on Modify Registration. The next step will be to enter your email address. You do not need to put anything in the coupon code if you have not received a code from the state staff.

Email Address*

ID Code

Apply Code

(If you have been given a special identifier please enter it here)

You will then select the option for New York State FFA Chapter $25.00.

May 5th-7th 2016

Syracuse, New York at the OnCenter

* = Required Field

Email Address* Email Address

[email protected]

Please select from the following options:*

New York State FFA Chapter $25.00

Exhibitor $50.00

Attendee Information Page: This is where we need all of the chapter and advisor information.

May 5th-7th 2016


* = Required Field

Verify Email Address*

First Name*

Last Name*

School Name*

Address Line 1*

Address Line 2

City*

US State* New York

Zip (Postal Code)*

Work Phone*

Extension

Mobile Phone

Options Page: This page will take you the longest to fill out because there is a lot of information that needs to be inputted. On this page you will need to indicate how many students you will be registering and all of their names. You will have to select which parking pass you will need, extra meals, Day of Service activity, Cirque tickets, etc. Please take your time and read everything carefully. It will really help you if you have all of the information ahead of time before you start this part.

May 5th-7th 2016


* = Required Field

You are required to put your students names in each section below. Please put their actual names and not something made up. We need this information for security purposes. You will be able to change students names up until April 5th on your own by modifying your registration. After April 5th, you will need to contact the State FFA office to make name changes but not registrant numbers. Thank you for your help making our students more secure!

This page will time out in 30mins so please make sure you have all the information ahead of time so that you don't have to start over!

Student Full Convention Registration:

Includes; 4 meals, 1 shirt, access to convention sessions, CDEs, workshops, tours, day of service

& career and engagement expo. Does NOT include Thursday's lunch.

**Every hotel in the NYS FFA blocks serves continental breakfast every morning**

Total Students Attending Full Convention ($75) $75.00 per item

Students Name*

Students Name*

Students Name*

Students Name*

Students Name*

Advisor/Chaperone Full Convention Registration:

Includes; 4 meals,access to convention sessions, CDEs, tours & career and

engagement expo. Does NOT include Thursday's lunch.

**Every hotel in the NYS FFA blocks serves continental breakfast every morning**

Total Adults Attending Full Convention ($70) $70.00 per item

Name*

Title*

Name*

Title*

Name*

Title*

Name*

Title*

Name*

Title*

Thursday Lunch

Thursday Lunch is not included in the full convention registration. If you would like to purchase

a bag lunch from the OnCenter for Day of Service or CDE participants please indicate how

many students, adults and chaperones here; ($8 per person)

Thursday Lunch ($8) $8.00 per item

1 Day Student Registration:

Includes; 2 meals, 1 shirt, access to convention sessions & CDEs. (This rate is for students who

only attend the convention ONE day)

Total Students Attending 1 Day of Convention ($50) $50.00 per item

Name*

Day attending?*

Name*

Day attending?*

Name*

Day attending?*

Name*

Day attending?*

Name*

Day attending?*

Day attending?*

1 Day Advisor/Chaperone Registration:

Includes; 2 meals, access to convention sessions & CDEs. (This rate is for adults who only

attend the convention ONE day)

Total Adults Attending 1 Day of Convention ($45) $45.00 per item

Name*

Day attending?*

Name*

Day attending?*

Name*

Day attending?*

Name*

Day attending?*

Guest Registration:

For guests attending only one day of convention. This is not for Advisors, Chaperones or Bus

Drivers. This is for parents and guests of award recipients, school administration and extra

exhibitors. This registration includes 1 meal, 1 day parking and access to 1 convention session.

Guest Total ($20) $20.00 per item

Name*

Day attending?*

Name*

Day attending?*

Name*

Day attending?*

Name*

Day attending?*

Convention T-shirts for; advisors, guests, chaperones, bus drivers and

parents.

Additional convention t-shirts (NOT STUDENTS) ($10) $10.00 per item

Note; Guest registration only includes one meal. If your guest is staying for two meals (lunch and dinner) they will need to purchase an additional meal

Additional meals ($16) $16.00 per item

**Waivers Required**

All students under the age of 18 are required to have a waiver on file with us to be in

attendance at this event

* I understand a waiver must be on file for all participants 18 and under.

Dietary Restrictions:

If your group has any dietary restrictions, please check the box below. It will allow you to report

any relevant dietary needs for ANY individuals eating meals at the convention. Please indicate

students, advisors ,chaperones or bus drivers with dietary needs. Please select all boxes that

apply. If the allergy is not specified please write the allergy in the "other" box.

My registration contains individuals with dietary restrictions

Name:*

Dietary Need:*

Dairy

Eggs

Gluten

Peanut

Tree Nuts

Vegan

Vegetarian

Other

Name:

Dietary Need:

Dairy

Eggs

Gluten

Peanut

Tree Nuts

Vegan

Vegetarian

Other

Name:

Dietary Need:

Dairy

Eggs

Gluten

Peanut

Tree Nuts

Vegan

Vegetarian

Other

Name:

Dietary Need:

Dairy

Eggs

Gluten

Peanut

Tree Nuts

Vegan

Vegetarian

Other

Name:

Dietary Need:

Dairy

Eggs

Gluten

Peanut

Tree Nuts

Vegan

Vegetarian

Other

Parking:

We need to know how many vehicles your school is bringing onsite to the OnCenter. Please

specify the exact number of vehicles under 6 foot 9 inches and the exact number of vehicles

over 6 foot 9 inches parking on-site.

**If your school is bringing more than one vehicle you need to purchase additional parking

passes.**

Please put a Zero in the boxes that don't apply.

Number of car/suburban type vehicles attending UNDER 6'-

9"*

Number of car/suburban type vehicles attending between 6'-

9" and 9'*

Number of school bus/buses attending OVER 6'-9"*

Additional parking pass ($25) $25.00 per item

Student Engagement Opportunities:

Thursday May 5th will be the Day of Service. Students not competing in CDEs will be required

to participate in the Day of Service. When students are done competing in their CDEs there will

be service opportunities at the OnCenter to keep them engaged until the first Session. See the

Day of Service section below for more information.

Friday, May 6th, CDE's will continue, a Career and Engagement Expo will be held in Exhibit

Hall B, Workshops and Tours will also be available. Workshops and tours will be operated

on a first-come, first-served basis.There will be tickets available starting Thursday

afternoon at registration for tours. You must have a ticket in order to attend the tour since

there are limited seats available.

Student T-Shirt Sizes for Students That Are Competing in a CDE or in

Talent

Enter the number of t-shirts and sizes you need for the students who are competing in

a Thursday CDE or Talent. Every student will get 1 t-shirt that is included in the registration

cost. Once students are done with their competition they can help with one of the onsite Day of

Service projects.

THIS DOES NOT INCLUDE ADVISORS, CHAPERONES, BUS DRIVERS OR

GUESTS!

If advisors, chaperones, bus drivers or guests want to purchase shirts they can be added in the

section above called additional t-shirts.

**please enter ZERO in boxes not used**

Total Students participating in a Thursday CDE or Talent

show

You can select a maximum of 45

I understand that the number of students I entered above will be participating in a CDE or Talent need to submit their t-shirt sizes below.*

Amount of Small T-Shirts*

Amount of Medium T-Shirts*

Amount of Large T-Shirts*

Amount of XL T-Shirts*

Amount of 2XL T-Shirts*

Amount of 3XL T-Shirts*

T- Shirt Total*

Day of Service

(More options to be added soon)

On Thursday May 5th students NOT competing in CDEs will be required to participate in a

Day of Service Project.

Please read each of the service project descriptions below and sign your students up. Each

service project will correspond with a different t-shirt color. Students will be expected to wear

their shirt while participating in the project that day. Each project can only take a certain number

of students, so try and get your students to all go to the same project. We will have adult

chaperones to supervise students at each project.

**Note** Shirts will be mailed to your chapter before you arrive at convention. The t-shirt sizes

you request for that service project will be the sizes that get sent to you. Students will have to

attend that service project, they can not switch. The color shirt they receive will determine

which project that they participate in so they should come to convention with that T-shirt on,

unless they are competing in a CDE they should be in official dress. There will be time in

between the Day of Service project and the first session to check into your hotels and get

changed into official dress.

Day of Service Projects at the OnCenter: This is where you indicate t-shirts

sizes for students who are not CDE or Talent participants but still want to

participate in one of the projects onsite.

Operation Gratitude - Help tie para-cord survival bracelets to send to soldiers overseas.

Total Students participating in OPERATION GRADITUDE


Amount of Small T-Shirts

Amount of Medium T-Shirts

Amount of Large T-Shirts

Amount of XL T-Shirts

Amount of 2XL T-Shirts


Helping to Feed Our Neighbors by Packaging Meals at the OnCenter

Description: To assist the local Syracuse community and surrounding areas to help end hunger,

meal packing will take place at the OnCenter. Students will package macaroni and cheese, and

beans and rice to be distributed locally.

Tasks: Moving food products from bulk to individual servings, packaging, and preparing for

distribution.

About the Site: Students will stay on site at the OnCenter. This will be a task done inside and

may include lifting and moving boxes.

Total Students participating in Meal Packing at the

OnCenter








Stop Hunger Now Meal Packing at the OnCenter

Description: To assist the refugees in other countries who live on less than a 1000 calories a

day, students will package meals at the OnCenter. Students will package dry food such as rice to

be distributed internationally.

Tasks: Moving food products from bulk to individual servings, packaging, and preparing for

distribution.

About the Site: Students will stay on site at the OnCenter. This will be a task done inside and

may include lifting and moving boxes.

Total Students participating in Meal Packing at the

OnCenter








OnCenter Garden

Description: The OnCenter is the host of the 2016 NYS FFA Convention and hundreds of other

events throughout the year, and they have expressed interest in building a garden space. The

NYS FFA can leave a positive mark on the OnCenter through building a garden that they have

long desired.

Tasks: Students will build raised garden beds, fill the beds with soil, and plant or transplant the

desired food plants and green material into the beds. They will create signage to describe the

garden purpose to all visiors.

About the Site: Students should plan to wear clothes that may get dirty and work outside longer

than 2 hours at a time.

Total Students participating in OnCenter Garden








Off Site Day of Service Projects

Central NY Food Bank -

Description:Food Bank of Central New York is a not-for-profit organization working to

eliminate hunger through nutritious food distribution, education, and advocacy in cooperation

with the community. The day’s objective will be to prepare "Garden in a Bucket" kits as well

sort through non-perishable food donations and package them in boxes based on the designated

standards for the donation type.

Tasks: A group of 5-7 volunteers, over 14 years of age may be asked to volunteer in the

warehouse helping to sort and pack food donations. Often volunteers are asked to sort through

non-perishable food donations and package them in boxes based on the designated standards for

the donation type. Volunteers may be required to lift small packages (30 lbs.) and should have

good organizational skills. Volunteers will be working in a warehouse and should dress

comfortably, however closed toe shoes are required in the warehouse at all times. Additionally,

2 groups of 5-7 volunteers may help with the following gardening projects – sorting seeds and

building gardening kits.

About Site: This site is wheelchair/handicap accessible. Students should wear work boots,

clothes that may get dirty, and some will work in an office setting.

Total Students participating in CNY Food Bank








Habitat for Humanity

Description:Syracuse Habitat for humanity works in partnership with God and people

everywhere, from all walks of life, to develop communities with people in need by building

homes. By the end of the day the students will have completed the tasks that are assigned to

further the build of the home for a deserving disabled veteran and his/her family. Students who

are working in the ReStore they will complete the tasks necessary to provide excellent service to

our customers.

Tasks:Painting, cleaning work area, taking care of tools, gardening, what ever work detail that is

going on at that time.

About Site: This site is wheelchair/handicap accessible, and students should wear work boots

and clothes that may get dirty.

Total Students participating in Habitat for Humanity








CCE of Onondage County- FFA youth will learn about agricultural and environmental sciences in the urban setting by viewing and participating planting, farm design, and ecosystem management.

Total Students participating in CCE of Onondaga County








Onondaga County Parks

Description: The Onondaga County Parks has a mission to improve the parks and recreation

opportunities for the community members and visitors to Onondaga County. Students will

beautify and improve a park in the Syracuse area.

Tasks: Students will be picking up litter and garbage, and work on other projects to improve a

shared community space.

About the Site: This site is wheelchair/handicap accessible. Students should wear work boots

and work gloves, plan to walk more than 2 miles, wear clothes that may get dirty, and work

outside longer than 2 hours at a time. Rubber gloves can be provided by the site.

Total Students participating in Onondaga County Park








Witter Agricultural Museum

Description: The mission of the museum is to share the heritage of New York’s agricultural

development with museum visitors. The objective of this day of service will be to build and

plant raised garden beds with heritage crops for museum visitors to view during the NYS Fair.

Students will also help to create trivia games by going through the museum and finding

interesting facts about our state’s agriculture.

Tasks: Students will be constructing and planting raised beds and will need to carry soil and

other materials. They will also be working to create engagement activities to be copied and used

throughout the state fair.

About Site: This site is wheelchair/handicap accessible. Students should wear clothes that may

get dirty, and some will work in an office setting.

Total Students participating in Whittar Agricultural

Museum








Agricultural Literacy in Syracuse Schools

Description: Working with New York Agriculture in the Classroom, students will have the

opportunity to spread their knowledge and passion about agriculture with elementary aged-

students in urban environments. Students should be prepared to read a book and lead a hands-on

activity in pairs in classrooms across the city.

Tasks: Students will prepare at the OnCenter and be equipped with books and activity materials

to read to students about an agricultural topic. After reading, the students will lead a hands-on

activity with the class.

About the Site: This site is wheelchair/handicap accessible. Students should have an interest

working with younger students and be comfortable reading or assisting with elementary-aged

students.

Total Students participating in Ag Literacy








Onondaga County Soil and Water

Students will help plant 150 trees at one of the local parks. Students should wear clothes

that they can get dirty.

Total Students participating in Tree Planting








Bat House Construction

Description: Students will assist in building bat houses to aid bats in nesting, as they like

cramped, dark spaces. These will be placed in parks around Onondaga County.

Tasks: Students will have pre-cut materials and put together the houses, and pack for

distribution around the county.

Total Students participating in Bat House Construction








FFA Building

Description: The FFA Building is the home to hundreds of members during the NYS Fair to

compete in CDEs and host their chapter displays. Students will be asked to give it a fresh look to

prepare for the 2016 season of use.

Tasks: Students will be asked to paint the walls and window boxes, replace the FFA pennants

throughout the building, wash the windows, and rake and roll the back area of the building.

About Site: This site is wheelchair/handicap accessible. Students should wear clothes that may

get dirty, and some will work in an office setting.

-

Total Students participating in FFA Building








Flower Box Construction

Description: Habitat for Humanity is always looking for constructed and painted flower boxes

for the homes they build. They believe our students will be perfect to help with these

construction needs and create a surplus of flower boxes ready for distribution to their families.

Tasks: Students will use pre-cut materials to construct the boxes, and paint the flower boxes.

Total Students participating in Flower Box Construction








Evening Engagement Opportunities

Thursday May 5th

Cirque Du Soleil at the War Memorial

Tickets are ONLY $12.50!!!!

Thursday Night Cirque du Soleil Tickets ($12.50 PRE-SALE)

Thursday Night Cirque du Soleil Tickets ($12.50 PRE-SALE) $12.50 per item

Friday May 6th

Wonder Works at Destiny USA

Tickets are ONLY $1.00!!!!

**NY FFA has rented the entire facility**

Interactive educational exhibits, full body simulators, laser tag

Friday Night Wonder Works ($1)

Friday Night Wonder Works ($1) $1.00 per item

CDE Page: This is the page that you will sign all of your students who are competing in either a CDE or the Talent show. When you click on an option it will ask you how many teams or individuals will be competing.

May 5th-7th 2016


* = Required Field

Competitive Entries

Thursday, May 5th, 2016

9:00 am - 11:00 am Scrapbook Award (Drop off at Registration)

9:00 am - 11:00 am Secretary's Book Award (Drop off at Registration)

9:00 am - 11:00 am Reporter's Portfolio Award (Drop off at registration)

Competitive Event Registration

Thursday, May 5th, 2016

10:00 am Talent

1:00 pm Quiz Bowl (Jr) [More Info]

1:00 pm Quiz Bowl (Sr) [More Info]

10:00 am Jr. Extemporaneous Speaking State Finals

10:00 am Sr. Extemporaneous Speaking State Finals

2:00 pm Jr. Prepared Speaking State Finals

10:00 am Sr. Prepared Speaking State Finalis

10:00 am Veterinary Science CDE

1:00 pm Parliamentary Procedure State Finals [More Info]

2:00 pm Marketing Plan

10:00 am Food Science

10:00 am Floriculture

10:00 am Farm Business Management

10:00 am Aquaculture

10:00 am Ag Mechanics

10:00 am Ag Communications

10:00 am Ag Issues State Finals

1:00 pm Sr. People in Agriculture State Finals

2:00 pm Jr. People in Agriculture State Finals

Friday, May 6th, 2016

8:00 am Forestry

8:30 am Agriscience Fair [More Info]

9:00 am Maple

9:00 am Job Interview State Finals

10:30 am Sr. Creed Speaking State Finals

9:00 am Jr. Creed Speaking State Finals

9:00 am Discussion Meet

9:00 am Jr. Chapter Meeting

9:00 am Ag Sales

9:00 am Jr. Tool ID

Payment Page: This page summarizes your activities and the cost. You have 3 options to pay, invoice, PayPal (credit card) or check. The most common option used is the invoice option. An example is below.

May 5th-7th 2016


* = Required Field

Attendee Information

Reference Number 16938296

Email Address [email protected]

First Name Derek

Last Name Hill

School Cornell

Address Line 1 29A Plant Science Building

Address Line 2 Cornell University

City Ithaca

US State New York

Zip (Postal Code) 14853

Work Phone 607-254-2880

Mobile Phone 7163531271

Selection Cost

Total Students Attending Full Convention ($75)

6 $450.00

Total Adults Attending Full Convention ($70)

2 $140.00

Thursday Lunch ($8) 8 $64.00

I understand a waiver must be on file for all participants 18 and under.


Number of car/suburban type vehicles attending UNDER 6'-9"

1


9" and 9'

1

Total Students participating in a Thursday CDE or Talent show

6

Amount of Small T-Shirts 3

Amount of Medium T-Shirts 1

Amount of XL T-Shirts 1

Amount of 2XL T-Shirts 1

T- Shirt Total 6


8 $100.00


8 $8.00

Total $787.00

Date Transaction Type

Wednesday, March 16th, 2016 Transaction Amount $787.00

Balance $787.00

Please select your method of payment

Invoice

invoice heading payment

Please have checks made payable to:

New York State FFA Foundation

Please have them mailed to:

New York State FFA Convention 9340 Long Pond Road Croghan, NY 13327

Billing Company * New York FFA

Billing Name * First Name Derek

Last Name Hill

Billing Address * 29A Plant Science Building

Billing Address 2 Cornell University

Billing Address 3

Billing City * Ithaca

Billing State/Province * NY

Billing Zip * 14853

PO Number

PayPal

Check

Registration Record: This page is another summary of your activities. However there is one difference, towards the top of the page there is a button that you can select to print an invoice for your school, so that you can get a check to pay for this event. This is the last page. If you make it here than you are registered for convention. You will receive a confirmation email with additional information. We look forward to seeing you there!

May 5th-7th 2016


Attendee Information

Reference Number 16938296

Email Address [email protected]

First Name Derek

Last Name Hill

School Cornell

Address Line 1 29A Plant Science Building

Address Line 2 Cornell University

City Ithaca

US State New York

Zip (Postal Code) 14853

Work Phone 607-254-2880

Mobile Phone 7163531271

Selection Cost

Total Students Attending Full Convention ($75)

6 $450.00

Total Adults Attending Full Convention ($70)

2 $140.00

Thursday Lunch ($8) 8 $64.00

I understand a waiver must be on file for all participants 18 and under.


Number of car/suburban type vehicles attending UNDER 6'-9"

1


9" and 9'

1

Total Students participating in a Thursday CDE or Talent show

6

Amount of Small T-Shirts 3

Amount of Medium T-Shirts 1

Amount of XL T-Shirts 1

Amount of 2XL T-Shirts 1

T- Shirt Total 6


8 $100.00


8 $8.00

Total $787.00

Date Transaction Type

Wednesday, March 16th, 2016 Transaction Amount $787.00

Balance $787.00

http://www.newyorkffa.org/

https://www.eiseverywhere.com/ereg/pdfinvoice.php?id=wHHVLX7cRZy6Auf3RMx0Hg%3D%3D

2016 State FFA Convention Registration Guide - … · 2016 State FFA Convention Registration Guide It is time! The 2016 State FFA Convention registration is now live! ... the information

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