2016-2017 Budget e mission of e Ohio State University at Newark is to provide access to the university by extending Ohio State courses, programs, research, and service to a wide range of Ohio communities. newark.osu.edu
2016-2017 Budget The mission of The Ohio State University at Newark is to provide access to the university by extending Ohio State courses, programs, research, and service to a wide range of Ohio communities.
newark.osu.edu
Proposed Budget Fiscal Year 2016-2017
EXECUTIVE DEAN OF THE REGIONAL CAMPUSES and
DEAN/DIRECTOR
William L. MacDonald
NEWARK BOARD
Michael Cantlin Diane DeLawder
Marcia Downes Katheryn Lloyd
Christopher Meyer Turner Thomas Mills, M.D.
Rick Platt Sharad Thakkar, Ph.D.
Lisa Whittaker J. Gilbert Reese, Board Member Emeritus
Krysten Chadwick, Student Member
BUDGET OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
PROPOSED INSTRUCTIONAL & GENERAL BUDGET . . . . . . . . . . . . . . . . . 2
COMPARATIVE BUDGET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
ANALYSIS OF BUDGET CHANGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
PROPOSED REVENUE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
A. ENROLLMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9B. PROPOSED TUITION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
PROPOSED EXPENDITURE DETAIL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
FUNCTIONAL CLASSIFICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
PROPOSED CAPITAL PROJECTS LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
APPENDIX A: PROPOSED COLLABORATION AGREEMENT BETWEEN THE OHIO STATE UNIVERSITY AND CENTRAL OHIO TECHNICAL COLLEGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1
THE OHIO STATE UNIVERSITY AT NEWARK
Table of Contents
THE OHIO STATE UNIVERSITY AT NEWARK Budget Overview
Fiscal Year 2016-2017 This document presents the projected unrestricted sources of funds and expenditures of The Ohio State University at Newark budget for the fiscal year beginning July 1, 2016, and ending June 30, 2017 (FY2017). The budget of $23,331,740 supports the priorities outlined in the Regional Campus Cluster Strategic Plan and Ohio State Newark’s Implementation Plan and is consistent with the university’s goals. Aligning our budget resources with our strategic priorities is key to achieving our vision of offering a distinctive, small-campus, Ohio State experience. Healthy enrollment in FY2016 and a solid projection for FY2017 support strong tuition and fee projections for our FY2017 budget. The other major source of funding is the state share of instruction (SSI), which the State has increased for FY2017. The budget reflects increases to the part-time and lecturer budgets to cover the cost of the additional courses that our enrollment increase demands. The additional revenue we anticipate because of our strong enrollment permits an increase that will allow us to modestly enhance compensation. The importance of safeguarding our resources is recognized in this budget through the preservation of our capital budgets, which addresses deferred maintenance and provides a technology refresh. Our physical facility and technological infrastructure are critical to the campus’s foundation. Examples of projects in this area include computer and classroom technology refreshes, equipment replacements, and building maintenance. Ohio State Newark continues to value its partnership with Central Ohio Technical College (COTC). For reasons of efficiency and economy, the campus continues to explore ways of furthering our partnership with COTC. The cost-share agreement is driven by enrollment demands of both institutions and is adjusted annually. Lastly, a set aside has been identified in the budget recognizing efficiency savings realized in the past fiscal year. This will assist the campus in meeting the university’s goal of raising $200 million to be used to support Ohio State’s 2020 Vision.
1
THE OHIO STATE UNIVERSITY AT NEWARKProposed Budget
Fiscal Year 2016-2017
INSTRUCTIONAL & GENERAL REVENUE
I&G REVENUE
STATE SUBSIDY 5,945,438STUDENT FEES 17,215,761 OTHER INCOME 140,463 INVESTMENT INCOME 25,000
TOTAL I&G REVENUE $23,326,662
INSTRUCTIONAL & GENERAL EXPENDITURES
I&G EXPENDITURES
INSTRUCTION 11,622,216ACADEMIC SUPPORT 1,924,985STUDENT SERVICES 2,238,716INSTITUTIONAL SUPPORT 3,314,102FACILITIES 2,299,234GENERAL OVERHEAD 1,932,487
TOTAL I&G EXPENDITURES $23,331,740
COST-SHARED AUXILIARIES
CONFERENCE SERVICES 3,784FOOD SERVICE 1,294
TOTAL AUXILIARY INCOME $5,078
VARIANCE $0
2
2015-16 2016-17 Increase PercentBudget Proposed (Decrease) Inc/(Dec)
INSTRUCTIONAL & GENERAL REVENUE
STATE SUBSIDY 5,517,822 5,945,438 $427,616 7.7%STUDENT FEES 16,273,109 17,215,761 $942,652 5.8%OTHER INCOME 126,457 140,463 $14,006 11.1%INVESTMENT INCOME 21,000 25,000 $4,000 19.0%
TOTAL I&G REVENUE 21,938,388 23,326,662 1,388,274 6.3%
INSTRUCTIONAL & GENERAL EXPENDITURES
INSTRUCTION 11,073,002 11,622,216 549,214 5.0%ACADEMIC SUPPORT 1,875,136 1,924,985 49,849 2.7%STUDENT SERVICES 2,067,186 2,238,716 171,530 8.3%INSTITUTIONAL SUPPORT 2,914,957 3,314,102 399,145 13.7%FACILITIES 2,121,233 2,299,234 178,001 8.4%GENERAL OVERHEAD 1,937,351 1,932,487 (4,865) -0.3%
TOTAL I&G EXPENDITURES 21,988,866 23,331,740 1,342,874 6.1%
COST-SHARED AUXILIARIES
CONFERENCE SVC 4,689 3,784 (905) -19.3%FOOD SERVICE 45,788 1,294 (44,494) -97.2%
TOTAL AUXILIARY INCOME 50,477 5,078 (45,399) -89.9%
EXCESS OF REVENUES OVER/(UNDER) EXPENDITURES $0 $0 ($0)
THE OHIO STATE UNIVERSITY AT NEWARKComparative Budget 2015-2016 vs 2016-2017
3
THE OHIO STATE UNIVERSITY AT NEWARK 2015-2016 to 2016-2017
Analysis of Operating Budget Changes
INSTRUCTIONAL AND GENERAL REVENUES State Subsidy
• Reflects an expected increase from the State Student Fees
• Reflects increase in tuition and fees for enrollment increase
Other Revenue
• Increase in bookstore commission revenue from cost-share percentage change Investment Income
• Slight increase in interest income INSTRUCTIONAL AND GENERAL EXPENDITURES Overall
• Effect of shift in cost-share agreement due to changing enrollment trends between Ohio State Newark and COTC
• Increase in compensation • Effect of decreases in benefit costs
Instruction
• Teaching and Learning Community’s Buckeye Discovery • Additional funding to support Study Abroad • Additional funding for Honors for spring break trip • Increase in instructional costs for increased enrollment and course sections offered
4
Academic Support
• Reinstatement of Assistant Dean position Student Services
• Add funding for Student Emergency Grants • Office Associate for the Office of Retention • Increase in Outreach and Engagement for Kids Tech University
Institutional Support
• Convert Digital Media Designer position to cost-shared • Add Project Manager and Receptionist positions for Office of the Dean/Director • Establish contingency for Fair Labor Standards Act
Facilities
• Elimination of vacant custodial positions and offset for contracted cleaning General Overhead
• Establish affordability and efficiency contingency for campus offset by change in capital component
• Reflects slight increase in service charge due to increased revenues net with a decrease in rate charged by Columbus Campus
5
THE OHIO STATE UNIVERSITY AT NEWARKFiscal Year 2016-2017
Proposed Revenue Summary
I. STATE SUBSIDY $5,945,438 25.5%
II. TUITION AND FEES
A. INSTRUCTIONAL & GENERAL 16,480,761
B. OTHER FEES
1. FINES & PENALTIES 85,000 2. NON-RESIDENT FEES 60,000 3. APPLICATION & ACCEPTANCE FEES 395,000 4. ORIENTATION FEE 75,000 5. COURSE FEES 120,000
SUBTOTAL 735,000
TOTAL TUITION AND FEES $17,215,761 73.8%
III. OTHER
A. OTHER 140,463
B. INVESTMENTS 25,000
TOTAL OTHER $165,463 0.7%
IV. GRAND TOTAL $23,326,662 100.0%
6
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16-17 Budget
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16-17 Budget
Summer 487 414 425 Summer 163 133 140Autumn 2,331 2,448 2,450 Autumn 2,073 2,175 2,275Spring 2,148 2,192 2,229 Spring 1,886 1,939 1,947Total 4,966 5,054 5,104 Total 4,122 4,247 4,362
15-16 Budget
15-16 Actual
16-17 Budget
15-16 Budget
15-16 Actual
16-17 Budget
Summer 19 13 10 Summer 6 3 5Autumn 19 28 25 Autumn 8 8 12Spring 15 24 15 Spring 5 8 7Total 53 65 50 Total 19 19 24
15-16 Budget
15-16 Actual
16-17 Budget
15-16 Budget
15-16 Actual
16-17 Budget
Summer 506 427 435 Summer 169 136 145Autumn 2,350 2,476 2,475 Autumn 2,081 2,183 2,287Spring 2,163 2,216 2,244 Spring 1,891 1,947 1,954Total 5,019 5,119 5,154 Total 4,141 4,266 4,386
0.68% 16-17 Budget to 15-16 Actual 2.81% 16-17 Budget to 15-16 Actual2.69% 16-17 Budget to 15-16 Budget 5.92% 16-17 Budget to 15-16 Budget
HEADCOUNT: TOTALS FTE: TOTALS
The Ohio State University at NewarkEnrollment Projections
HEADCOUNT: UNDERGRADUATE FTE: UNDERGRADUATE
HEADCOUNT: GRADUATE FTE: GRADUATE
9
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Aut
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273,
394
233,
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2015-2016 2016-2017 Increase/Class Actual Actual Decrease
All Undergraduate Level $3,570 $3,570 0.0%
All Graduate Level $5,868 $5,868 0.0%
THE OHIO STATE UNIVERSITY AT NEWARKEstimated Cost to Full-time Students
Columbus Campus guidance is to freeze undergraduate and graduate tuition and fees for the next academic year.
11
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-
19,5
00
20,2
25
Eq
uipm
ent &
Sof
twar
e20
9,80
0
-
-
209,
800
Subt
otal
21
0,52
5
-
19
,500
23
0,02
5
Gra
nd T
otal
$327
,646
$72,
912
$296
,940
$697
,497
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Prof
essi
onal
17
Earth
Che
mis
trySc
ienc
eB
iolo
gy L
abB
iolo
gyPh
ysic
sM
ath
Stat
istic
sT
otal
PER
SON
NE
L S
alar
ies
273,
534
13
2,24
0
-
54
8,12
0
16
6,10
2
1,08
4,26
5
16
4,94
0
2,
369,
200
Ben
efits
71,0
87
36
,749
-
148,
500
42,6
63
28
5,91
8
44,4
38
629,
355
Su
btot
al
344,
620
16
8,98
9
-
69
6,62
0
20
8,76
5
1,37
0,18
3
20
9,37
8
2,
998,
555
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s14
,906
2,50
0
2,50
0
26,0
00
4,53
0
1,75
0
2,
500
54,6
86
Equ
ipm
ent &
Sof
twar
e-
-
-
-
-
-
-
-
Su
btot
al
14,9
06
2,
500
2,
500
26
,000
4,
530
1,
750
2,50
0
54
,686
Gra
nd T
otal
$359
,526
$171
,489
$2,5
00$7
22,6
20$2
13,2
95$1
,371
,933
$211
,878
$3,0
53,2
41
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Mat
h &
Phy
sica
l Sci
ence
18
Polit
ical
Ant
hrop
olog
yEc
onom
ics
Geo
grap
hyC
omm
unic
atio
nsSc
ienc
ePE
RSO
NN
EL
Sal
arie
s14
8,67
9
88,7
40
144,
066
53,2
95
149,
563
B
enef
its40
,720
20,1
21
32,6
40
13
,595
34
,462
Subt
otal
18
9,39
9
108,
861
176,
707
66,8
90
184,
024
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s2,
950
-
3,00
0
-
2,00
0
E
quip
men
t & S
oftw
are
-
-
-
-
-
Subt
otal
2,
950
-
3,00
0
-
2,00
0
Gra
nd T
otal
$192
,349
$108
,861
$179
,707
$66,
890
$186
,024
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Soci
al S
cien
ce
Page
1 o
f 2
19
Soci
al W
ork:
Soci
al W
ork:
Psyc
holo
gySo
ciol
ogy
Gra
duat
eU
nder
grad
Tot
alPE
RSO
NN
EL
Sal
arie
s65
7,56
7
250,
746
81,6
00
75
,480
1,
649,
736
Ben
efits
177,
052
67
,364
13
,219
17,9
72
417,
145
Su
btot
al
834,
619
31
8,11
0
94
,819
93,4
52
2,06
6,88
1
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s9,
150
17
,856
-
-
34,9
56
E
quip
men
t & S
oftw
are
-
-
-
-
-
Subt
otal
9,
150
17
,856
-
-
34,9
56
Gra
nd T
otal
$843
,769
$335
,966
$94,
819
$93,
452
$2,1
01,8
37
Page
2 o
f 2
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Soci
al S
cien
ce
20
Res
earc
h &
Inst
ruct
iona
lR
esea
rch
Cul
tura
lSt
udy
Facu
ltySp
ecia
lG
ener
alA
war
dsA
rtsA
broa
dA
war
dsEv
ents
Tot
alPE
RSO
NN
EL
Sal
arie
s21
6,77
0
-
-
6,00
0
-
-
22
2,77
0
B
enef
its51
,057
-
-
972
-
-
52
,029
Su
btot
al
267,
827
-
-
6,
972
-
-
274,
799
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s51
,870
18,5
00
14
0,66
6
41
,500
1,
000
22
,200
275,
736
Equ
ipm
ent &
Sof
twar
e-
-
-
-
-
-
-
Su
btot
al
51,8
70
18
,500
140,
666
41,5
00
1,00
0
22,2
00
27
5,73
6
Gra
nd T
otal
$319
,697
$18,
500
$140
,666
$48,
472
$1,0
00$2
2,20
0$5
50,5
35
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Spec
ial P
roje
cts &
Gra
duat
e E
duca
tion
21
NC
SC
SN
CS
NC
S &
CS
NC
ST
otal
Aca
dem
icC
aree
rA
cade
mic
Inst
ruct
iona
lSo
cial
Wor
kN
CS
& C
SA
cade
mic
Adm
inSe
rvic
esA
dvis
emen
tSu
ppor
tA
dmin
Libr
ary
Supp
ort
PER
SON
NE
LSa
larie
s33
4,65
0
28
,289
44
0,97
3
21
0,67
8
57,1
45
148,
540
1,22
0,27
5
B
enef
its11
4,21
5
9,
916
162,
473
74,1
09
20,3
44
45,8
54
426,
910
Su
btot
al
448,
865
38,2
05
603,
445
284,
787
77
,489
19
4,39
4
1,
647,
185
OPE
RA
TIN
GSu
pplie
s & S
ervi
ces
2,20
0
4,70
5
12
,300
-
5,35
0
31
,524
56
,078
Eq
uipm
ent &
Sof
twar
e-
-
-
-
15
0,10
0
71
,623
22
1,72
3
Subt
otal
2,
200
4,
705
12,3
00
-
15
5,45
0
10
3,14
6
27
7,80
1
Gra
nd T
otal
$451
,065
$42,
909
$615
,745
$284
,787
$232
,939
$297
,540
$1,9
24,9
85
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D A
CA
DE
MIC
SU
PPO
RT
BU
DG
ET
22
NC
S &
CS
CS
Cam
pus
NC
S &
CS
NC
SN
CS
& C
SSt
uden
tSt
uden
tA
cces
sA
dmis
sion
Rec
ruit
Fin
Aid
Life
Adm
inPr
ogra
ms
Com
mitt
eePE
RSO
NN
EL
Sal
arie
s43
2,24
6
5,
054
14
6,72
1
91
,782
49,0
58
-
Ben
efits
156,
859
30
61,0
98
34,0
63
6,
390
-
Su
btot
al
589,
105
5,08
5
207,
819
125,
845
55
,448
-
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s94
,538
246,
860
105,
044
65,1
73
49
,694
15
,000
Equ
ipm
ent &
Sof
twar
e-
-
-
-
-
-
Subt
otal
94
,538
246,
860
105,
044
65,1
73
49
,694
15
,000
Gra
nd T
otal
$683
,643
$251
,945
$312
,864
$191
,017
$105
,142
$15,
000
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D S
TU
DE
NT
SU
PPO
RT
BU
DG
ET
Page
1 o
f 2
23
CS
CS
CS
Tot
alO
utre
ach
&Te
stin
gD
isab
ility
Cen
ter f
orSt
uden
tEn
gage
men
tC
ente
rSe
rvic
esSt
uden
t Suc
cess
Ret
entio
nSu
ppor
tPE
RSO
NN
EL
Sal
arie
s51
,277
38,4
79
70
,365
15
6,99
4
101,
099
1,14
3,07
5
B
enef
its14
,106
9,10
9
25,8
10
40,1
52
28
,014
37
5,63
1
Subt
otal
65
,383
47,5
88
96
,175
19
7,14
6
129,
112
1,51
8,70
7
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s57
,000
1,17
2
3,15
4
9,51
1
71
,129
71
8,27
5
Equ
ipm
ent &
Sof
twar
e1,
000
-
358
376
-
1,73
4
Su
btot
al
58,0
00
1,
172
3,
512
9,
887
71,1
29
720,
009
Gra
nd T
otal
$123
,383
$48,
761
$99,
687
$207
,033
$200
,241
$2,2
38,7
16
FISC
AL
YE
AR
201
6-20
17
PRO
POSE
D S
TU
DE
NT
SU
PPO
RT
BU
DG
ET
Page
2 o
f 2
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
K
24
NC
S &
CS
CS
NC
S &
CS
CS
NC
S &
CS
Dea
n/D
ir &
Inst
itutio
nal
Alu
mni
B
usin
ess &
St
aff
Hum
anEx
ecut
ive
Offi
ceD
evel
opm
ent
Rel
atio
nsFi
nanc
eD
evel
opR
esou
rces
PER
SON
NE
L S
alar
ies
357,
917
70
,340
47,7
54
15
8,98
9
-
242,
758
B
enef
its12
6,64
1
27,0
11
17
,001
60,1
42
-
81
,178
Su
btot
al
484,
558
97
,351
64,7
55
21
9,13
1
-
323,
936
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s25
,408
15,4
60
20
,000
54,1
50
1,
610
78
,204
E
quip
men
t & S
oftw
are
17,5
00
-
-
-
-
Subt
otal
42
,908
15,4
60
20
,000
54,1
50
1,
610
78
,204
Gra
nd T
otal
$527
,465
$112
,811
$84,
755
$273
,281
$1,6
10$4
02,1
40
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D IN
STIT
UT
ION
AL
SU
PPO
RT
BU
DG
ET
Page
1 o
f 3
25
CS
Mar
ketin
gPl
anni
ng
Boa
rd o
f N
CS
& C
SN
CS
& C
SC
S&
Pub
licSu
ppor
tTr
uste
esPu
rcha
sing
Acc
ount
ing
Bur
sar
Rel
atio
nsPE
RSO
NN
EL
Sal
arie
s-
-
88
,071
139,
921
76
,137
151,
443
B
enef
its-
-
40
,115
57,8
14
31
,530
57,8
29
Subt
otal
-
-
12
8,18
6
19
7,73
5
107,
667
20
9,27
3
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s4,
800
2,
000
4,
246
6,
858
2,17
7
20,6
66
Equ
ipm
ent &
Sof
twar
e-
-
-
-
-
473
Su
btot
al
4,80
0
2,00
0
4,24
6
6,85
8
2,
177
21
,139
Gra
nd T
otal
$4,8
00$2
,000
$132
,432
$204
,592
$109
,844
$230
,412
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D IN
STIT
UT
ION
AL
SU
PPO
RT
BU
DG
ET
Page
2 o
f 3
26
NC
S &
CS
CS
CS
CS
Tech
nolo
gyW
elco
me
Perfo
rmin
gSe
rvic
eC
ST
otal
Serv
ices
Cen
ter
Arts
Cen
ter
Tele
com
m.
Inst
Sup
pPE
RSO
NN
EL
Sal
arie
s47
8,64
0
22,8
80
-
55,8
59
-
1,
890,
710
Ben
efits
166,
742
7,
147
-
22,0
34
-
69
5,18
4
Subt
otal
64
5,38
2
30,0
27
-
77,8
94
-
2,
585,
894
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s14
3,25
4
675
10,8
10
14
1,93
8
174,
169
70
6,42
3
Equ
ipm
ent &
Sof
twar
e3,
490
-
-
322
-
21
,785
Su
btot
al
146,
744
67
5
10
,810
142,
260
17
4,16
9
728,
208
Gra
nd T
otal
$792
,126
$30,
702
$10,
810
$220
,153
$174
,169
$3,3
14,1
02
PRO
POSE
D IN
STIT
UT
ION
AL
SU
PPO
RT
BU
DG
ET
Page
3 o
f 3
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
27
CS
NC
S &
CS
CS
CS
CS
Publ
icT
otal
Faci
litie
sC
usto
dial
Mai
nten
ance
Gro
unds
Safe
tyFa
cilit
ies
PER
SON
NE
L S
alar
ies
139,
109
222,
815
175,
256
13
6,09
8
16
4,18
6
83
7,46
3
Ben
efits
54,1
65
10
5,13
9
82
,208
51,3
10
66
,416
359,
238
Su
btot
al
193,
274
327,
954
257,
463
18
7,40
8
23
0,60
2
1,
196,
701
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s69
4,22
5
18
9,81
4
83
,431
106,
818
24,6
33
1,
098,
922
Equ
ipm
ent &
Sof
twar
e3,
611
-
-
-
-
3,61
1
Su
btot
al
697,
836
189,
814
83,4
31
10
6,81
8
24
,633
1,10
2,53
2
Gra
nd T
otal
$891
,110
$517
,768
$340
,895
$294
,226
$255
,235
$2,2
99,2
34
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D F
AC
ILIT
IES
BU
DG
ET
28
NC
S &
CS
NC
S &
CS
NC
S T
otal
Stud
ent
Cap
ital
Col
umbu
sG
ener
alW
ages
Equi
pmen
tSe
rvic
e C
harg
eO
verh
ead
PER
SON
NE
L S
alar
ies
37,5
14
-
-
37
,514
Ben
efits
225
-
-
22
5
Subt
otal
37
,739
-
-
37,7
39
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s-
-
-
-
E
quip
men
t & S
oftw
are
-
72
5,51
7
1,16
9,23
1
1,89
4,74
8
Su
btot
al
-
72
5,51
7
1,16
9,23
1
1,89
4,74
8
Gra
nd T
otal
$37,
739
$725
,517
$1,1
69,2
31$1
,932
,487
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D G
EN
ER
AL
OV
ER
HE
AD
BU
DG
ET
29
CS
CS
Con
fere
nce
Food
NC
ST
otal
Svc
Serv
ice
Park
ing
Aux
iliar
yPE
RSO
NN
EL
Sal
arie
s20
,871
-
-
20,8
71
Ben
efits
9,72
0
-
-
9,72
0
Su
btot
al
30,5
91
-
-
30
,591
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s62
5
11
,270
66,0
00
77,8
95
Equ
ipm
ent &
Sof
twar
e-
3,22
0
-
3,22
0
Su
btot
al
625
14,4
90
66
,000
81
,115
Tot
al E
xpen
se$3
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4,49
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11,7
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otal
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enue
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,000
)($
15,7
84)
($66
,000
)($
116,
784)
Net
(Gai
n)/L
oss
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784)
($1,
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5,07
8)
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
016-
2017
PRO
POSE
D A
UX
ILIA
RY
BU
DG
ET
30
Inst
ruct
iona
lA
cade
mic
Stud
ent S
ervi
ces
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itutio
nal
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litie
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ener
alSu
ppor
tSu
ppor
tSu
ppor
tSu
ppor
tPu
blic
Saf
ety
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rhea
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otal
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ries
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5,47
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6,52
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997,
021
$
1,79
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797,
048
$
37,5
14$
13,2
99,9
91$
57.0
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enef
its2,
200,
150
42
6,91
0
37
5,63
1
69
5,18
4
35
9,23
8
22
5
4,05
7,33
7
17
.39%
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rhea
d-
-
-
17
,500
-
1,15
2,55
1
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1
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ital E
quip
men
t-
-
-
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4
-
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tiliti
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-
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-
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-
60
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ces
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8
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80
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322
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Stud
ent W
ages
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864
63,7
48
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98
40,4
16
-
47
4,38
0
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pplie
s10
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441
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48
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0
-
303,
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30%
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ertis
ing
5,70
0
20
0
238,
200
37,3
28
-
-
281,
428
1.
21%
Prof
essi
onal
Dev
elop
men
t15
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0
9,
609
21,1
34
34
,425
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-
22
7,96
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0.98
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nnu a
l Srv
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ents
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ensi
ng80
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0
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787
-
-
202,
211
0.
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Equi
pmen
t Ren
tal
1,00
0
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4
467
135,
498
3,60
6
-
140,
845
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hes,
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ners
& R
ecep
tions
31,9
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3,24
4
68
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26,3
15
1,06
9
-
130,
853
0.
56%
Trav
el75
,729
5,
796
26,2
16
16
,762
90
8
-
12
5,41
1
0.54
%Sc
hola
rshi
ps, M
edal
s & P
rizes
11,7
50
212
91
,120
952
75
-
104,
109
0.
45%
Fee
Aut
horiz
atio
ns88
,266
-
-
-
-
-
88
,266
0.38
%Li
brar
y B
ooks
-
71
,000
-
-
-
-
71,0
00
0.
30%
Prin
ting
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0
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5
56,5
57
3,
899
-
-
66,0
00
0.
28%
Bad
Deb
ts-
-
65
,000
-
-
-
65
,000
0.28
%Po
stag
e85
0
25
158
55,1
85
-
-
56,2
18
0.
24%
Insu
ranc
e-
-
-
45
,000
-
-
45
,000
0.19
%Ph
one
400
-
-
39,2
21
4,15
8
-
43,7
79
0.
19%
Rep
airs
/Mai
nten
ance
7,89
6
27
9
1,55
7
2,66
5
21
,574
-
33,9
71
0.
15%
Subs
crip
tions
, Per
iodi
cals
& B
ooks
16,7
15
2,94
0
7,
189
1,
478
249
-
28,5
71
0.
12%
Mov
ing
& F
reig
ht-
-
-
20
,000
-
-
20
,000
0.09
%D
ues &
Mem
bers
hips
1,61
6
1,
413
4,44
6
8,98
7
1,
245
-
17
,707
0.08
%Tr
ansf
ers
209,
800
150,
000
-
-
-
(344
,483
)
15
,317
0.07
%Eq
uipm
ent u
nder
$2,
500
& S
oftw
are
2,70
0
72
3
1,73
4
5,06
1
3,
237
-
13
,455
0.06
%Em
ploy
ee R
ecru
itmen
t-
-
-
12
,990
-
-
12
,990
0.06
%Ev
ents
-
-
-
11,5
00
-
-
11,5
00
0.
05%
Tot
al11
,622
,216
$
1,
924,
985
$
2,
238,
716
$
3,
314,
102
$
2,
299,
234
$
1,
932,
487
$
23
,331
,740
$
10
0%
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KI &
G E
xpen
ditu
res
2016
-201
7 Pr
opos
ed B
udge
t by
Cat
egor
y
31
FY16
-17
Prop
osed
FY15
-16
Bud
get
Bud
get
%To
tal
%To
tal
%C
hang
eEx
plan
atio
n of
Cha
nges
Sala
ries
13,2
99,9
91$
57
.00%
12,4
04,1
99$
56
.41%
7.22
%In
crea
se fo
r new
pos
ition
s and
com
pens
atio
ns in
crea
ses
Ben
efits
4,05
7,33
7$
17.3
9%3,
981,
972
$
18.1
1%1.
89%
Posi
tion
incr
ease
s net
of b
enef
it de
crea
seO
verh
ead
1,17
0,05
1$
5.01
%1,
168,
835
$
5.32
%0.
10%
Slig
ht in
crea
se in
ove
rhea
d du
e to
incr
ease
d re
venu
e ne
t of o
verh
ead
rate
redu
ctio
nC
apita
l Equ
ipm
ent
1,07
0,22
4$
4.59
%96
4,05
5$
4.38
%11
.01%
Esta
blis
h af
ford
abili
ty a
nd e
ffic
ienc
y co
ntin
genc
yU
tiliti
es60
2,14
0$
2.
58%
571,
865
$
2.
60%
5.29
%A
lign
budg
ets t
o ac
tual
exp
ense
s for
gas
, ele
ctric
, wat
er a
nd se
wer
Prof
essi
onal
Ser
vice
s55
2,32
2$
2.
37%
387,
721
$
1.
76%
42.4
5%C
hang
e to
con
tract
ed c
usto
dial
serv
ices
Stud
ent W
ages
474,
380
$
2.03
%41
7,04
4$
1.90
%13
.75%
Stud
ent w
age
incr
ease
s plu
s add
ition
of w
ages
to O
ffic
e of
Dea
n/D
irect
orSu
pplie
s30
3,69
8$
1.
30%
294,
644
$
1.
34%
3.07
%B
udge
t rea
lloca
tions
and
shift
in c
ost-s
hare
form
ula
Adv
ertis
ing
281,
428
$
1.21
%28
8,13
9$
1.31
%-2
.33%
Bud
get r
educ
tions
Prof
essi
onal
Dev
elop
men
t22
7,96
6$
0.
98%
222,
387
$
1.
01%
2.51
%Sh
ift in
cos
t-sha
re fo
rmul
aA
nnua
l Srv
Agr
eem
ents
/Lic
ensi
ng20
2,21
1$
0.
87%
176,
684
$
0.
80%
14.4
5%A
lign
budg
ets t
o ac
tual
exp
ense
for a
nnua
l mai
nten
ance
agr
eem
ents
Equi
pmen
t Ren
tal
140,
845
$
0.60
%12
2,75
1$
0.56
%14
.74%
Incr
ease
in c
opie
r lea
se b
udge
tsLu
nche
s, D
inne
rs &
Rec
eptio
ns13
0,85
3$
0.
56%
100,
237
$
0.
46%
30.5
4%B
udge
t inc
reas
e fo
r Con
voca
tion
and
othe
r cam
pus e
vent
sTr
avel
125,
411
$
0.54
%98
,542
$
0.45
%27
.27%
Incr
ease
trav
el b
udge
t for
Stu
dy A
broa
dSc
hola
rshi
ps, M
edal
s & P
rizes
104,
109
$
0.45
%97
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$
0.44
%7.
06%
Incr
ease
scho
lars
hip
budg
et fo
r em
erge
ncy
gran
tsFe
e A
utho
rizat
ions
88,2
66$
0.38
%88
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$
0.40
%0.
00%
No
chan
geLi
brar
y B
ooks
71,0
00$
0.30
%71
,500
$
0.33
%-0
.70%
Bud
get r
eallo
catio
nPr
intin
g66
,000
$
0.
28%
66,3
04$
0.
30%
-0.4
6%N
ot si
gnifi
cant
Bad
Deb
ts65
,000
$
0.
28%
65,0
00$
0.
30%
0.00
%N
o ch
ange
Post
age
56,2
18$
0.24
%48
,588
$
0.22
%15
.70%
Alig
n po
stag
e bu
dget
to a
ctua
l exp
ense
Insu
ranc
e45
,000
$
0.
19%
47,6
50$
0.
22%
-5.5
6%Sl
ight
dec
reas
e in
insu
ranc
e pr
emiu
m c
osts
Phon
e43
,779
$
0.
19%
43,1
81$
0.
20%
1.39
%B
udge
t rea
lloca
tions
Rep
airs
/Mai
nten
ance
33,9
71$
0.15
%32
,345
$
0.15
%5.
03%
Not
sign
ifica
ntSu
bscr
iptio
ns, P
erio
dica
ls &
Boo
ks28
,571
$
0.
12%
25,9
85$
0.
12%
9.95
%B
udge
t rea
lloca
tions
Mov
ing
& F
reig
ht20
,000
$
0.
09%
20,0
00$
0.
09%
0.00
%N
o ch
ange
Due
s & M
embe
rshi
ps17
,707
$
0.
08%
13,7
90$
0.
06%
28.4
1%B
udge
t rea
lloca
tions
Tran
sfer
s15
,317
$
0.
07%
128,
927
$
0.
59%
-88.
12%
Incr
ease
d tra
nser
for c
apita
l com
pone
ntEq
uipm
ent u
nder
$2,
500
& S
oftw
are
13,4
55$
0.06
%18
,238
$
0.08
%-2
6.23
%B
udge
t red
uctio
ns a
nd re
allo
catio
nsEm
ploy
ee R
ecru
itmen
t12
,990
$
0.
06%
12,7
75$
0.
06%
1.68
%N
ot si
gnifi
cant
Even
ts11
,500
$
0.
05%
10,0
00$
0.
05%
0.00
%B
udge
t rea
lloca
tion
Tota
l23
,331
,740
$
100.
00%
21,9
88,8
66$
10
0.00
%
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KI &
G E
xpen
ditu
res
2016
-201
7 Pr
opos
ed B
udge
t by
Cat
egor
y C
ompa
red
to 2
015-
2016
32
Ohio State Newark Proposed Budget1 Barn Renovation (OSU Theater Department) 30,000$ 2 OSU Admissions & Advising Office Suite Lobby / Corridor Ceilings 10,000
40,000$ Cost-share Proposed Budget
3 Hopewell Hall North Entry Door Replacements 50,000$ 4 Hopewell Hall Sidewalk Replacement 30,000 5 Newark Campus Landscaping Improvements 9,000 6 ITS Suite Carpet and Paint 13,000 7 Warner Center Math Lab Remodel 10,000 8 Founders Hall Primary Electric Line Replacement 50,000 9 Tammen Property Gravel Parking Lot 15,000
10 Campus Tree Trimming 10,000 11 Electrical Projects Discretionary Funds 10,000 12 Miscellaneous Sidewalk and Curb Repair / Replacement 10,000 13 Project Manager Discretionary Fund 20,000 14 Snow Removal Contingency Fund 20,000 15 Patriotic Concert - Facilities Staff Overtime 6,000
253,000$
Ohio State Newark Proposed Budget16 Wellness Furniture Initiative (OSU) 5,000$ 17 Teaching Lab Instrument Upgrade 8,577
13,577$ Cost-share
18 Parking Lot Pole Signs 7,500$ 19 Grasshopper Mower 19,900 20 Golf Cart for Grounds 4,000 21 Classroom Task Chair Replacements - Phase I 50,000 22 Wellness Furniture Initiative 5,000 23 Door Security Hardware 10,000 24 Hopewell Hall Fire Alarm Panel 20,000 25 Golf Carts for Maintenance - 2 8,000 26 2017 Cost Shared Renewals & Replacements 14,000 27 Light Pole Banner Replacement 7,500 28 Miscellaneous Interior Campus Signage 5,000 29 Campus Artwork Discretionary Fund 5,000 30 Reese Conference Services Renewals & Replacement Funds 5,000
168,400$
Campus Maintenance & Improvements
Replacement of Campus Furniture, Fixtures & Equipment
The Ohio State University at NewarkProposed Capital & Maintenance Projects
Fiscal Year 2016-2017
33
The Ohio State University at NewarkProposed Capital & Maintenance Projects
Fiscal Year 2016-2017
Ohio State Newark Proposed Budget31 OSU NCS Desktop Refresh 81,531$
85,931$ Cost-share
32 Server Network Stack Refresh 51,890$ 33 UPS Refresh 5,000 34 Wireless Network Refresh 33,790 35 Disaster Recovery - Newark Campus 75,000 36 CS Desktop Refresh 161,308 37 CS AV/Multimedia Refresh 121,200 38 Imaging Tool for Moving Settings, Favorites, and Other Apps 8,400 39 Data Center UPS Replacement 19,500 40 Disposal of Hard Drives (Shredding) 5,000 41 Citrix Hardware / Software Upgrade 59,000 42 Campus Cellular Coverage Upgrade 27,500 43 SCOM Server Monitoring Application 16,000 44 Copper Infrastructure Upgrade - Hopewell Faculty Offices 21,000 45 Document Imaging - Accounting 13,328
627,816$
Ohio State Newark46 Campus Art Initiative 50,000$ 47 Newark Earthworks Center Transition 51,117
135,117$
New Initiatives
Replacement of Information Technology Equipment and Software
34
Proposed FY17 Collaboration Agreement between The Ohio State University and Central
Ohio Technical College
A-1
Table of Contents
Collaboration Agreement Between The Ohio State University and Central Ohio Technical College
I. Prologue II. Compact III. Responsibility for Acts or Omissions IV. Term, Review, Modification, or Termination of the Agreement Appendix A Collaboration Agreement Working Principles
• A-1: General Overview • A-2: Administration • A-3: Campus Space • A-4: Utilities • A-5: Budgeting Process, Billing, and Payment • A-6: Cost-share Calculation / Formulas
Appendix B Collaboration Structure by Campus
• B-1: Cost-share Agreement Description • B-2: Cost-share Factor History • B-3: Cost-share Factor Department Breakdown • B-4: Cost-share 2016-2017 Revenue/Expense by Department
Appendix C Public Service
• C-1: Conference Services APPENDIX D Academic Support Services
• D-1: Career Services • D-2: Library
A-2
APPENDIX E Student Support Services
• E-1: Enrollment Management • E-2: Financial Aid • E-3: Student Life Administration • E-4: Student Organizations/Clubs/Events, Intramural Sports, and Multi-cultural Affairs • E-5: Center for Student Success Administration • E-6: Center for Student Success • E-7: Testing Center • E-8: Disability Services
APPENDIX F Institutional Support
• F-1: Executive Office • F-2: Office of Development • F-3: Business and Finance Office • F-4: Human Resources • F-5: Purchasing • F-6: Bursar • F-7: Accounting • F-8: Technology Services • F-9: Marketing and Public Relations • F-10: Performing Arts • F-11: Staff Development Committee • F-12: Welcome Center • F-13: Services Center • F-14: Telecommunications • F-15: Telephone Services
APPENDIX G Physical Facilities Operations
• G-1: Facility Operations • G-2: Grounds • G-3: Building Maintenance • G-4: Custodial • G-5: Public Safety Administration • G-6: Utilities
APPENDIX H General Overhead
• H-1: Capital Equipment
A-3
APPENDIX I Campus Bookstore Revenue
• I-1: Campus Bookstore APPENDIX J Auxiliary: Cost-shared
• J-1: Food Service APPENDIX K Auxiliary: Non-cost-shared
• K-1: Traffic & Parking
A-4
Collaboration Agreement Between The Ohio State University and Central Ohio Technical College
I. Prologue This Collaboration Agreement is between The Ohio State University at Newark, hereafter called the University, and Central Ohio Technical College, hereafter called the College. It replaces and supersedes all previous cost-share and other related agreements, whether written or verbal, between the respective institutions. This Agreement pertains only to operations conducted on sites shared by the University and the College situated between Granville Road and Country Club Drive in Newark, Ohio, hereafter called the Campus. II. Compact In accordance with state policy and by mutual accord, the University and the College share resources and connect programs to benefit the students of both institutions. This collaboration allows them to provide multiple pathways for student education; reduce unnecessary duplication; and promote the effective use of state fiscal, physical, and personnel resources. The University and the College agree to collaborate and partner wherever possible with the goal of heightening academic quality, operational transparency, and economic efficiency. The Appendices that follow define the ways that the University and the College will share resources to accomplish that goal. These Appendices are incorporated into this Agreement as if fully rewritten herein. III. Responsibility for Acts or Omissions Each institution agrees to be responsible for the negligent acts or omissions by or through itself or its agent, employees, and contracted servants. Each party further agrees to defend itself and pay any costs arising from such negligent acts or omissions, but the parties agree to cooperate in the defense of any actions or claims to the fullest extent possible. IV. Term, Review, Modification, or Termination of the Agreement This Agreement shall take effect as of July 1, 2016 and shall remain in effect for a period of one year. This Agreement shall be reviewed by both institutions annually, but no later than 90 days before the end of each fiscal year. It may be modified by mutual written agreement. Either party wishing to negotiate a modification shall provide the other party with notice in writing not less than 30 days before such negotiations are to be commenced. Either party may terminate this agreement by providing notice of intent to effect termination to the other party, in writing, not less
A-5
than one calendar year prior to the date of such termination. IN WITNESS WHEREOF, the individuals listed below set their hands to duplicates of this Agreement the day and year as respectively noted. _____ ___________________________ Date William L. MacDonald, Ph.D., Dean and Director, The Ohio State University at
Newark _____ ___________________________ Date Bonnie L. Coe, Ph.D., President, Central Ohio Technical College _____ ___________________________ Date Geoffrey S. Chatas, Sr. Vice President for Business and Finance and Chief Financial
Officer, The Ohio State University
A-6
APPENDIX A Collaboration Agreement Working Principles A-1. General Overview In the spirit of collaboration and efficiency, to the extent feasible, services will be provided to the entire Campus and cost-shared proportionately by both institutions.
• Both institutions will participate in defining the level of service desired, in setting a budget for the service requirements, in monitoring the quality of service, in monitoring budgets, in hiring, and in administering the personnel, purchasing, and other requirements of the service.
• Appendices C through K specify the various services provided to the Campus. Each Appendix defines one service, specifies which institution is responsible for providing it, details the scope of the provided service, and states the formulas by which the budget is established and the costs of the services are assessed.
A-2. Administration The section that follows is meant to describe the functions necessary to the collaborative and efficient administration of the Agreement. Each Campus retains the ability under the terms of this Agreement to use the nomenclature it deems most appropriate for the committees and subcommittees charged to administer the Agreement. A Shared Services Committee referred to as Campus Council shall be formed to plan and monitor Campus-wide services. Its membership shall be agreed upon by the institutions and may include the chief financial officer of each institution, the superintendent of physical facilities, chief of Campus public safety, a member of the Board from each institution, and a faculty representative from each institution. Campus Council or its Executive Management Subcommittee shall meet regularly on an agreed-upon schedule to:
• Review and monitor shared services budgets. The chief financial officer shall develop shared services budgets annually, which are to be approved by the chief executive officer of each institution. The Executive Management Subcommittee of Campus Council shall review the expenditure record of each shared service. If a service is exceeding its budget, the committee may direct the manager to implement economy measures, or
A-7
may approve an addition to the budget, as appropriate.
• Set and monitor service expectations. The committee shall monitor the quality of shared services. If a change in policy or in the scope of a shared service is desired, the unit manager shall prepare a plan of action and an estimate of cost. The committee may direct the implementation such change and augment or reduce the unit's budget, as appropriate.
• Coordinate Campus-wide policy. The committee shall review, approve, or modify Campus-wide policy and may propose new policies, including but not limited to parking fees. The University shall maintain a master file of Campus-wide policy.
• For any construction or renovation project on Campus that exceeds $50,000 in total cost, regardless of the current ownership or use of the building or space, the Executive Management Subcommittee of Campus Council shall review and approve the project request by a simple majority vote.
• The University and the College shall maintain a joint Master Plan for the Campus, to be updated at minimum every 10 years.
A-3. Campus Space All assignable space on Campus shall be assigned to one institution or designated as shared. Unless otherwise defined, space assignments shall be made by written agreement between the institutions. Each institution shall secure and maintain appropriate insurance to protect its assigned space against fire, theft, vandalism, liability, and other such eventualities. Insurance to cover shared space shall be jointly funded as agreed upon by the institutions. Space shall be scheduled Campus-wide by the Physical Facilities Operations Superintendent (see Appendix G) for the benefit of both institutions and according to utilization standards. Whenever feasible, one institution shall allow its assigned space to be reserved by the other upon request. The scheduling of Campus facilities by third parties shall be done by the conference services department for the benefit of both institutions. Both institutions shall abide by mutually agreed-upon policies, fee schedules, and facility rental agreements in scheduling non-instructional use of shared Campus facilities.
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A-4. Utilities All utility expenditures for shared buildings will be paid initially by the College and then billed to the University as a part of the monthly cost share billing referenced in A-5. A-5. Budgeting Process, Billing, and Payment Prior to the beginning of each fiscal year, each institution shall develop estimates of budgeted amounts to be expended in shared accounts as a part of their normal operating budget process. The basis for assessing costs from each provided service is detailed in the Appendices. The Office of Business and Finance will produce financial statements quarterly for both the College and the University that contain activity for cost-shared offices. A monthly cost-share billing will be produced that will provide the detail for the monthly invoice between the College and University. Payment is due 15 days after the billing is received. A-6. Cost-Share Calculation / Formulas All operating and capital-related expenditures may be initially paid by either party and billed to the other. When positions are cost-shared, salaries and benefits may be paid by either institution based on the assignment of the specified employees. Other factors for calculating cost-share are as follows (Note that the following are examples and actual cost-share factors are denoted in Appendices B-K):
• 50/50, an equal split utilized for agreed-upon services that benefit both sides equally (e.g., conference services, community events, performing arts, welcome center, business offices if personnel are shared)
• Enrollment headcount, which covers services likely to be utilized by individuals regardless of course hours taken (e.g., disability services, parking, registration and financial aid if offices are shared, student career and job skills services, testing center and tutoring, multi-cultural affairs, and student events)
• Enrollment FTE, which covers services likely to be utilized by students based on course load (e.g., library operations including personnel, supplies and equipment, facilities operations, recreation and physical activities, Campus safety, technology services)
• Direct cost factor, which covers uses that vary individually (e.g., bookstore operations,
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food service operations, child care center, telephone usage, duplication charges; postage, institution-specific library materials)
• Square footage, which is based upon the square footage for which each institution is responsible, with non-assignable and common space assigned based on the percent of assigned space or percent utilization of shared space (e.g., capital equipment, custodial service, room scheduling, grounds keeping and maintenance, utilities).
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APPENDIX B Newark Campus Cost-share Functional Description B-1. Cost-share Agreement Description The Cost-share Agreement is an agreement updated annually between The Ohio State University at Newark (Ohio State Newark) and Central Ohio Technical College (COTC) to share the expenditures for offices that serve both Ohio State Newark and COTC students, faculty and staff. This agreement also includes the shared income/expenditure of Auxiliary Enterprises for both Ohio State Newark and COTC. The purpose of the cost-share agreement is to systematically allocate costs related to the sharing of personnel, operating expenditures and capital equipment. The guiding principle for the cost-share agreement is the equitable allocation of expenditures while maintaining an agreement that by nature strengthens both institutions and is measurable and logical. It is important that as the two institutions change and evolve, we constantly evaluate and monitor the cost-share agreement and establish that it still accomplishes the primary purpose of equitably sharing costs of departments utilized by both Ohio State Newark and COTC. The cost-shared departments on campus are fundamentally different and are treated as such. It is with this premise that we utilize five separate factors that directly address the characteristics of these offices. It is important to note that the cost-share factor is a means of splitting costs and therefore, it may not directly relate to individual employees’ position descriptions. These factors are directly tied to different utilization methodologies employed by the different departments and reflect a “pay for what you use” concept. This concept protects both institutions in periods of unequal growth, as well as keeps the cost-share formula simple enough to manage in a complex environment. The five factors are outlined below:
50/50 Factor This factor is used for departments where office workload will always be independent of enrollment swings and should be divided equally. For example, the Business and Finance Office, Accounting Department and the Development Office perform the same amount of work when enrollment is increasing as well as if it were to decrease. Headcount Factors This factor applies to departments where workload directly correlates to the actual number of students served regardless of course load. Departments that fall within this factor are classified as either Newark Campus or All Enrollment. This classification is based upon the amount of support that the department provides to COTC’s extended campuses.
• Newark Campus – departments in which the actual number of students on the Newark Campus dictate their workload. Examples include Student Intramurals and Student Activities.
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• All Enrollment – departments in which the actual number of students on all campuses dictates their workload. Examples include Financial Aid and the Bursar’s Office.
FTE Factors The “FTE” aspect acknowledges the number of students on campus but also the course load of the students. For example, one full-time student is equivalent to two half time students. This factor applies to departments where utilization is driven by the number of full-time equivalent students utilizing the services of those departments, such as the Library, Facilities and Public Safety. Also included are departments that may not be tied directly to students but to faculty and staff of the institution since this number is indirectly related to the FTE of each institution. Examples of these departments are Human Resources and Purchasing. FTE departments are also classified into one of two categories: Newark Campus and All Enrollment.
• Newark Campus – departments that service the FTE of the
Newark Campus only. Examples include Grounds and Maintenance.
• All Enrollment – departments that service the FTE of all campuses. Examples include Human Resources and Marketing and Public Relations.
The cost-share percentages are calculated annually based upon an average of current year projected enrollment and prior year actual enrollment for COTC and Ohio State Newark. Headcount and FTE All Enrollment factors are calculated using enrollment from Newark, Coshocton, Virtual, Knox and Pataskala Campuses; dual enrollment Headcount and FTE are excluded from all calculations. Headcount and FTE Newark Campus factors include Newark Campus enrollment only. Appendix B Section 3 (Cost-share Factor Breakdown) categorizes departments according to one of the five factors listed above. Combined, these five factors continue to strengthen both Ohio State Newark and COTC by creating a model of equality. The model of equality accommodates the institutions’ varying enrollment trends while continuing to maintain an environment that stimulates growth. The budget for the cost-shared accounts is established within the budget cycle. The cost-share budget for fiscal year 2016-2017 can be found in Appendix B Section 4 (2016-2017 Cost-share Revenue/Expense). This budget is used to account for items in which the costs are shared by the individual institutions. The cost of the agreement is projected based on the established budgets at the beginning of the fiscal year and appropriate payments are initiated monthly. All operating and capital-related expenditures are initially paid by COTC and billed to Ohio State Newark. Cost-shared salaries and benefits are paid by either institution based on the assignment of the specified employee. The school that initially pays the employee bills the other school for their portion of the expenses. Before the close of the books within the fiscal year, the cost-shared accounts are reconciled, the
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appropriate percentages applied, and the appropriate receivable or payable established. Detailed accounting procedures are outlined in Appendixes C - K.
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B-2. Cost-share Factor History
Ohio State Newark COTC2009-10 50.0% 50.0% 50/50 Factor
44.6% 55.4% Headcount Factor - Newark56.3% 43.7% FTE Factor - Newark36.1% 63.9% Headcount Factor - All Enrollment43.5% 56.5% FTE Factor - All Enrollment
2010-11 50.0% 50.0% 50/50 Factor43.0% 57.0% Headcount Factor - Newark52.3% 47.7% FTE Factor - Newark32.8% 67.2% Headcount Factor - All Enrollment39.4% 60.6% FTE Factor - All Enrollment
2011-12 50.0% 50.0% 50/50 Factor44.1% 55.9% Headcount Factor - Newark54.3% 45.7% FTE Factor - Newark33.5% 66.5% Headcount Factor - All Enrollment40.4% 59.6% FTE Factor - All Enrollment
2012-13 50.0% 50.0% 50/50 Factor45.6% 54.4% Headcount Factor - Newark59.6% 40.4% FTE Factor - Newark36.0% 64.0% Headcount Factor - All Enrollment44.3% 55.7% FTE Factor - All Enrollment
2013-14 50.0% 50.0% 50/50 Factor47.0% 53.0% Headcount Factor - Newark59.1% 40.9% FTE Factor - Newark35.8% 64.2% Headcount Factor - All Enrollment43.9% 56.1% FTE Factor - All Enrollment
2014-15 50.0% 50.0% 50/50 Factor44.6% 55.4% Headcount Factor - Newark57.7% 42.3% FTE Factor - Newark34.4% 65.6% Headcount Factor - All Enrollment42.6% 57.4% FTE Factor - All Enrollment
2015-16 50.0% 50.0% 50/50 Factor47.8% 52.2% Headcount Factor - Newark59.9% 40.1% FTE Factor - Newark37.5% 62.5% Headcount Factor - All Enrollment45.5% 54.5% FTE Factor - All Enrollment
2016-17 50.0% 50.0% 50/50 Factor51.9% 48.1% Headcount Factor - Newark64.4% 35.6% FTE Factor - Newark40.7% 59.3% Headcount Factor - All Enrollment49.8% 50.2% FTE Factor - All Enrollment
COST-SHARE FACTOR REVIEW
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B-3. Cost-share Factor Department Breakdown
50/50 factor includes the following departments:AccountingBusiness and Finance OfficeCapital EquipmentConference ServicesDevelopment OfficeExecutive Office OperationsPerforming ArtsPlanning SupportWelcome Center
Headcount All Enrollment factor includes the following departments:BursarDisability ServicesEnrollment ManagementFinancial AidStudent Life AdministrationTesting Center
Headcount Newark Campus factor includes the following departments:Center for Student SuccessMulti-cultural AffairsStudent ActivitiesStudent Intramural SportsStudent Organizations & Clubs
FTE All Enrollment factor includes the following departments:Book Store RevenueCareer ServicesFacilities OperationsHuman ResourcesLibraryMarketing and Public Relation