LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS 2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise] Revised 10/10/16 Page 1 of 14 JULY 2016 DATE NAME OF REPORT SUBMIT TO FRIDAY 1 Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]FRIDAY 15 Assurance Certification – Previous school year (January 2016 – June 2016) (Only for charters employees who receive compensation from federal or state categorical programs) – A roster for those qualifying employees will be sent to the charter school prior to this deadline. Charter Schools Division 20 th Floor Attn: [email protected]Via e-mail Alternative Placement MOU For schools interested in participating. 1. Send an electronic version of the signed MOU to the Charter Schools Division at [email protected]2. Send the MOU with an original signature to: The Charter Schools Division 333 S. Beaudry Avenue 20th Fl. Los Angeles, CA 90017 Attn: Alma Carranza MONDAY 18 PENSEC Report – Submission instructions are provided by the Charter Schools Division via e-mail – Only new schools and schools adding a grade level need to complete this form. Submit online to CDE website Send original reports including certification page to: Charter Schools Division Beaudry 20 th Floor Attn: Portia Ilagan FRIDAY 22 School Contact Information & Governing Board Meeting Dates Calendar Charter Schools Division Beaudry 20 th Floor via e-mail to [email protected]Documents must be on word format. Calendar maybe on pdf.
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LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 1 of 14
JULY 2016
DATE NAME OF REPORT SUBMIT TO
FRIDAY
1 Notification of Student withdraws Charter Schools Division
Assurance Certification – Previous school year (January 2016 – June 2016) (Only for charters employees who receive compensation from federal or state categorical programs) – A roster for those qualifying employees will be sent to the charter school prior to this deadline.
Charter Schools Division 20th Floor Attn: [email protected] Via e-mail
Alternative Placement MOU For schools interested in participating.
1. Send an electronic version of the signed MOU to
PENSEC Report – Submission instructions are provided by the Charter Schools Division via e-mail – Only new schools and schools adding a grade level need to complete this form.
Submit online to CDE website Send original reports including certification page to: Charter Schools Division Beaudry 20th Floor Attn: Portia Ilagan
FRIDAY
22
School Contact Information & Governing Board Meeting Dates Calendar
Charter Schools Division Beaudry 20th Floor via e-mail to [email protected] Documents must be on word format. Calendar
Unaudited Actuals – Refer to LAUSD Charter Schools Financial Reporting Calendar provided by Revenue Accounting Branch Charter Schools Unit
Revenue Accounting Branch Charter Schools Unit Beaudry, 26th Floor Attn: Susan Sarceno (Template Provided by Revenue Accounting)
WEDNESDAY
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2015-16 Test Results Files
2016 ELA and Math Smarter Balanced Summative Assessments
2016 CST, CMA and CAPA for Science results
2016 CELDT results (Initial and Annual)
2016 CAHSEE results
CALPADS-EOY 3 Data Files
Report 7.2-Discipline Incidents-Student List
Report 7.2-Discipline offenses- Student List CALPADS- ODS Extract
Student Information ODS Extract-Actively Enrolled Students
School Information Branch via electronic link below https://ezaccess.lausd.net If you need additional information, please contact Tony Dubon, coordinator at ([email protected]) or School Information Branch at 213-241-2416.
Reporting Periods: July (if summer school was offered at the school) and August
Report to the School Information Branch, via electronic link http://ezaccess.lausd.net If you don’t have an account; please go to http://ezaccess.lausd.net to apply. If you need additional information, please contact Tony at 213-241-2416.
TUESDAY
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Verify that current registration to EZ Access and CALPADS for the school administrator and their designee is up to date.
Check with LAUSD and CDE
FRIDAY
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General Application for Charter Schools
Complete form online at LACOE website. Return completed form via e-mail to: [email protected] LACOE, Division of School Financial Services Attn: Business Charter Schools Unit 9300 Imperial Highway, Cubicle 2137 Downey, California 90242 Click Here to obtain form
WEDNESDAY
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NORM DATA: Enrollment Numbers as of September 16 (numbers include in Norm Enrollment report) - Instructions provided by Attendance and Enrollment
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 5 of 14
DATE NAME OF REPORT SUBMIT TO
FRIDAY
30
Self-Review Checklist (Special Education)
Complete on line at: https://achieve.lausd.net/site/Default.aspx?PageType=7&SiteID=4 print document before submitting, sign and e-mail scan copy to [email protected]
School Information Branch via electronic link below https://ezaccess.lausd.net
THURSDAY
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T-Dap Certification a second submission is required, 30 days after the first day of school via email – Same form should be use to certify the 3 days and 30 days.
Via e-mail to [email protected] ALSO SUBMIT ELECTRONIC CERTIFICATION BY NOVEMBER 1 TO California Department of Public Health, Immunization Branch
School Information Branch via electronic link below https://ezaccess.lausd.net
FRIDAY
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2016-17 First Period Interim Financial Report Refer to LAUSD Charter Schools Financial Reporting Calendar provided by Revenue Accounting Branch Charter Schools Unit
Revenue Accounting Branch Charter Schools Unit Beaudry,, 26th Floor Attn: Susan Sarceno (Template Provided by Revenue Accounting)
THURSDAY
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Fall CALPADS Data Files –Certification by 2nd week in December CD must contain: Report 8.1: Student Profile List Report 8.1 a: Student Profile Exits - List Report 8.1 b: Student Profile Dropouts - List Student Information ODS Download Extract
Submit to CDE and please copy all four downloaded files onto a CD and deliver to: School Information Branch Beaudry - 16th Floor Attn: Tony Dubon
2015-16 Audited Financial Statements Revenue Accounting Branch Charter Schools Unit Beaudry, 26th Floor Attn: Susan Sarceno
Audited financial statements are reviewed and letters via email are sent to the charter schools that have findings or material weaknesses asking for a description of the resolution.
Prop.39 - charter school must respond to any objections expressed by the District and to the District's average daily attendance projections by January 1
Prop. 39
P1 – attendance report See instructional calendar
Input in state attendance software. Submit print-out to Attendance and Enrollment for verification before exporting data files and certification to Attendance and Enrollment Beaudry, 26th Floor Attn: Chhoung Phan
Wednesday
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Suspensions and Expulsions Monthly Report
Reporting Periods: December
School Information Branch via electronic link below https://ezaccess.lausd.net
TUESDAY
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Pre and Post Lottery and enrollment electronic forms for the following school year (Forms must also be available on the Charter Schools webpage).
Plan to add to your next Board Meeting the 2016-17 Update Local Control Accountability Report (LCAP)
Update Local Control Accountability Report with Board Agenda, Board Minutes and Agenda approving Board minutes will be DUE JUNE 30
MONDAY
30
Assurance Certification from July 2016 to December 2016 (Only for charters employees who receive compensation from federal or state categorical programs)
700 Form roster of filers E-mail excel format report to [email protected]
MONDAY
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2016-16 CALPADS Fall 1 Certified Reports Report 8.1: Student Profile List Report 8.1a: Student Profile Exits – List Report 8.1b: Student Profile Dropouts – List Report 8.1c: Student Profile-State View – List Student Information ODS Download Extract SELA ODS Download Extract Report 2.10: English Language Acquisition Status – Census Comparison Student List Report 2.13: English Language Acquisition Status – ELs Reclassified RFEP Student List
School Information Branch via electronic link below https://ezaccess.lausd.net If you need additional information, please contact Tony Dubon, coordinator ([email protected]) School Information Branch at 213-241-2450.
2016-17 Second Period Interim Financial Report Refer to LAUSD Charter Schools Financial Reporting Calendar provided by Revenue Accounting Branch Charter Schools Unit
Revenue Accounting Branch Charter Schools Unit Beaudry, 26th Floor Attn: Susan Sarceno Template Provided
WEDNESDAY
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Compliance Monitoring Certification with attached Board Agenda(s) and approved minutes and agenda approving the minutes
School Information Branch via electronic link below https://ezaccess.lausd.net
MONDAY
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P2 – attendance ending the full school month on or before April 15 Refer to instructional calendar e-mailed by Attendance and Enrollment based on information provided by the school
Input in state attendance software. Submit print-out to Attendance and Enrollment for verification before exporting data files and certification to: Attendance and Enrollment Beaudry, 26th Floor Attn: Chhoung Phan
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 14 of 14
JUNE 2017
DATE NAME OF REPORT SUBMIT TO
THURSDAY
1
Annual attendance report Refer to instructional calendar
Input in state attendance software. Submit print-out to Attendance and Enrollment for verification before exporting data files and certification to: Attendance and Enrollment Beaudry, 26th Floor
FRIDAY
2
Suspensions and Expulsions Monthly Report
Reporting Periods: May
School Information Branch via electronic link below https://ezaccess.lausd.net
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Suspensions and Expulsions Monthly Report Reporting Periods: June (If School is in session during June, the deadline will be the last day of instruction for 2016-17)
School Information Branch via electronic link below https://ezaccess.lausd.net
Updates to Local Control Accountability Plans 2016-17 Provide Board Agenda, Board minutes and Board agenda approving minutes
Submit to Charter Schools Division via e-mail to: [email protected] and LACOE