2015 itsa 20 low cost tools v1

Presented byJason MataDownload and view this presentation at:http://www.slideshare.net/JasonRMata/2015-itsa-20-low-cost-tools-v1

20 Low Cost Tools

• Introductions•The low down on free and low cost software and hardware• Low cost hardware options• Low cost productivity options• Low cost data management options• Low cost security options•Other resources to help you

What are we covering?

Jason Mata• Information Management Officer•San Antonio Area Foundation• [email protected]

Who am I?

•# of total Staff?•# of IT Staff?•# of accidental techies?•Are you Program staff?•Are you an Executive Director or Management?

Who are you?

•There’s no such thing as a free lunch!▫Consider the total cost.

“money, money, money, moooney” “time is on my side” “I get by with a little help from my friends”

Are free or low cost tools worth it?

•Techsoup.org•CDW for Nonprofits •Phone service and systems• Internet Access

Where can I get low cost hardware?

• Refurbished laptops and desktops• PC, Mac, Chromebook• Mobile devices (phones, tablets)• New Cisco and other network equipment

Techsoup.org

• Hardware and software discounts• Managed services• Outsourced services

CDW for Nonprofits

In-House VoIP Open Source - FreePBXHosted VoIP – 8x8, Inc.

Phone Systems

• Great for mobile Internet Access• Low cost• Currently 4G, Sprint LTE late 2015• Similar service at MobileCitizen

Internet Access

•Office Productivity•Meeting Scheduling•Video & Phone Conferencing•Project Management

How can I stay productive

• Plans start at FREE!• Plenty of options to choose from• Familiar products most people are used to

▫ Office Suite (Word, Excel, PowerPoint, Outlook, Publisher, OneNote)

▫ OneDrive▫ Skype for Business▫ SharePoint▫ Yammer

MS Office 365 for Nonprofits

• FREE!• Application process was lengthy• Get productivity apps

▫ Gmail, Docs, Calendar, Sheets, Drive, etc.• Extras

▫ Google Ad Grants▫ YouTube Nonprofit Program▫ Google Earth Outreach Grants▫ One Today by Google

Google Apps for Nonprofits

• Easily schedule meetings with people inside and outside organization

• Free• Web-based• Confirmation Emails• Alternative: MeetingWizard

Doodle

• Via Techsoup.org, 50% off one year subscription

• Can also use free version up to 3 people• Alternatives

▫ Showmypc.com▫ Anymeeting.com▫ Join.me▫ Skype▫ Google Hangouts

GoToMeeting

• Comes with Office 365 E1 plan and up• Project management parts such as Gantt

Chart, Calendar, and Tasks• Slight learning curve• Alternatives:

▫ Podio for Nonprofits▫ Asana Free▫ MS Project software via TechSoup.org

SharePoint via Office 365

•Sharing/Collaboration•Data Backups•Constituent/Donor Management

How do I manage our data?

• Comes with Office 365 service• 1 TB of storage for each user!• Sync across all devices• Alternatives:

▫ Dropbox nonprofit discount▫ Box.org▫ Google Drive as part of Google Apps for

Nonprofits

OneDrive via Office 365

• Small discount for nonprofits• Easy to install and use• Great support is good and offers to install too• Alternatives:

▫ CrashPlan▫ Mozy

Carbonite

• Free for up to 10 licenses of Sales Cloud Enterprise Edition

• Deep discounts on additional licenses• May require consulting services for

customizations• Alternatives

▫ WildApricot.org ▫ Blackbaud eTapestry▫ DonorPerfect Online

Salesforce for Nonprofits

•Endpoint Protection•Other Security Tools

How do I secure our data?

Widnows Defender – Win 8+Security Essentials – Win Vista & 7

Microsoft Security Essentials/Windows Defender

• Techsoup provides several low cost options▫ Norton▫ Bitdefender▫ Symantec

• Read fine print/details

Secrurity software at Techsoup.org

Splunk Operational IntelligenceNessus Vulnerability Scanner

Other security tools

•NTEN (nten.org)•Techsoup (techsoup.org)• Idealware (idealware.org)•Google for Nonprofits (https://www.google.com/nonprofits/)•Microsoft Corporate Citizenship

(https://www.microsoft.com/about/corporatecitizenship/en-us/nonprofits/

Where can I get more information?

The EndThanks for Listening!

Sources:1. Wikipedia2. Idealware3. Techsoup4. NTEN5. Information for each tool from respectful websites