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Online Attendance: We require all communities to report attendance online. This can be submitted through any smart phone, smart device, laptop or home computer. Each community should identify 2-3 different people who can and will take attendance online so that the absence of one person does not affect the reporting process. All attendance should be reported on Sunday, so that our attendance department can run the reports and submit them on time to the pastor and church leaders every Monday morning.
How to add/drop people from your roster:
When guests are ready to join or members leave your community, here are three different ways
to update your roster. Choose one method to use for any particular communication:
Online attendance form: Send their information to us in the “visitor” box in with a note
For adding people to your roster, provide their name correctly spelled with some sort of
address, email, phone number so we add the correct “John Smith” to your community.
Either request access to myAsburytulsa.org or work with the Attendance Coordinator on this.
Joining Asbury Luncheon: For those guests interested in learning more about Asbury and church membership, invite them to attend the Joining Asbury luncheon which is usually the second Sunday of each month in the Community Life Center (CLC), 12:15 - 2:00 pm. Lunch is provided and child care is available to children six weeks to 6th grade.
Note: Watch for this event to change into a brunch sometime later this year. It will be held during church on a different rotation schedule.
Time of Need – Hospital Visitation Rev. Charles Ryser; Pastoral Care 2015 Thank you for being a Time of Need Representative for your community. Your role is a vital link to your community’s ministry and Asbury’s Pastoral Care Ministries.
Respecting a person’s desire for confidentiality is vital in our changing society. Many families, blended families, and individuals have reasons for protecting their medical privacy. While many don’t care who knows about their being in a hospital, some persons/families desire to maintain strict privacy or limit who has knowledge of their hospitalizations for various reasons. Help us as a staff by getting in the habit of asking their permission to share their presence in the hospital with their community and the Asbury pastors. This keeps pastors and your community members from potentially embarrassing moments at the time of a visit. A small statement such as: Do I have your permission to share this information with our community and our pastors that you are in the hospital? Such a simple request often empowers our members at a time when many feel that they’ve lost control and signals that we care about them during their hospital stay.
When making a hospital visit, follow these simple steps that will enable you to be an effective Time of Need minister:
Do not wear perfume or colognes.
Wear your church name badge so it is easy for the patient and hospital staff to see who you are and why you are present.
Remember that you are a guest of any hospital you enter, so please follow all instructions and signage on doors or from the nurses and doctors.
Wash your hands or use antibiotic foam or gel before and preferably after you have made a visit.
Pray a brief prayer before you enter a room asking the Holy Spirit to help you listen and care as Christ would. Knock firmly on the door, then open the door partially, announcing who you are clearly and listening closely for permission before you enter. Leave the door at least partially open. This should help you and the patient avoid a potentially embarrassing situation.
Stay humble and don’t rush to the side of the bed. Instead, keep your distance until the patient invites you to come closer.
Every person has his/her own comfort zone, or zone of intimacy, and he/she will convey this to you via words, hand or eye motions, or tone of voice. Follow their lead.
It is important that you get enough medical information to understand their concerns. However, it is more important that they know they have been heard and cared for. Practice listening three times as much as you speak!
Unless water or ice is noticeably available to the patient, seek a nurse’s permission to give them fluids if they request it.
If family or friends are in the room, try not to talk over or around the patient. Focus on patient.
Unless a patient signals to you a desire for a longer conversation, try to limit your time with them. Their rest and strength is essential for a good recovery.
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Do not assume you have to end a visit with a prayer. Instead, ask them if they would like for you to pray for or with them.
As you get ready to exit, thank the patient for letting you visit him/her, then make sure you have permission to share this with the community and pastoral staff.
Always ask if they would like their door left closed or partially open.
If necessary, make any notes while in the hall. If you call the church to report about the patient, please make sure you have the person’s room number and the name of the correct hospital. If the situation is an emergency, call the church number at 918.492.1771 and follow the instructions. Speak slowly and clearly. If you are asking a pastor to make an emergency call, repeat your information and any phone numbers or room numbers several times. This will insure that we get to the right place as quickly as possible.
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Community Bereavement Procedure Purpose: To ensure that whenever a member of a discipleship community loses an immediate family member to death, a Time of Need/Member Care community representative will call the family within 24 hours to offer support, a listening ear, and to report to the Asbury staff any additional needs that exist. PROCEDURE:
1. Whenever any community member learns of the death of a community member or their immediate family, please call Victoria Williamson at 918.392.1113 Monday-Thursday during office hours. After hours, on Fridays or on weekends, call Victoria at 918.250.7878 or 918.284.6383 (cell). When you call, please report the following information if you know it: name of person who died, where they lived, name and contact information for the related Asbury member, date of the death, information about the funeral/memorial services. Whenever appropriate, Victoria will follow up immediately with the family to learn of special needs.
2. If the church office learns of a death related to your community, Victoria Williamson will contact the Time of Need/Member Care representative for your community. (If there is no Time of Need/Member Care person listed, she will contact the care leader.) Victoria will let you know the family’s desires about having a lunch served at the church. She will also tell you the number of people expected at the luncheon (immediate family). Sometimes the family requests a reception of cookies, tea and coffee, in which case it works to invite all who attend the service. If the meal/reception will be held at Asbury, Victoria will reserve a room. Your community will be expected to provide the food, the paper goods, the servers and people to clean up afterward. (Rarely is there no room available requiring the meal to be held at another location.) Note: meal or reception
3. Your community Time of Need/Member Care representative is encouraged to pick up suitable care notes UPSTAIRS in the bookcase in the hallway between the upstairs administrative offices and the music department. They may also put together a “bear bag” for adults or children involved. (Bears and bags are upstairs in the cabinet under the care notes. Pre-assembled bear bags are also available at the downstairs south Guest Services desk.) There is also a GriefShare class available each semester through Asbury RoadMap. This is listed on the website and in RoadMap brochures.
4. Other services your community may desire to offer:
“Are there people you would like me to notify for you?”
“Would you like someone to go with you to make funeral arrangements?”
“Do people in your family need child care during the service?” (Child care is not available through the church, but your community may want to provide it at a home.)
“Would you like to have someone from Stephen Ministry call and tell you about this special one-on-one ministry that is available for extra support during times of grief?” (If so, connect them with Adrena Mahu, Stephen Ministry referrals coordinator, at 918.392.1144.)
5. You may want to keep a record of which deaths occur on which dates. Then next year you can send a special note to the family on the anniversary date of the death. (Tom Harrison and the care ministry also send letters during the anniversary month, a year
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after the death. In addition, the care ministry sends a series of four booklets throughout the year after the death of a spouse, child or grandchild.)
6. If there are any unusual or difficult situations that arise, please contact Charlene Giles, director of care ministry) at 918.392.1145. We would be happy to provide a teacher for your community about God’s plan for grief and healing from the losses of life.
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Funeral/Memorial Service Policies
Death of Members of Asbury:
It is Asbury’s policy to have the memorial service after the graveside service. This was originated
by Pastor William C. (Bill) Mason several years ago. We have found that this is much more
comforting for the family and all who attend, because it is actually a memorial service
celebrating the life of the deceased. Once the family and friends say goodbye to their loved one
at the graveside, they can come back to church and celebrate the life of the loved one. This is a
wonderful way to remember the deceased – at a “celebration of their life.”
Cremation has become much more widely accepted. In the case of a cremation, if there is no
funeral home involved, and the family wants a memorial service, Asbury will accommodate the
family by making all arrangements for the memorial service. However, if a funeral home is
involved, Asbury will work with the funeral home to make arrangements for the service. The
first phase of the columbarium was completed in May 2009, and services for committal of the
ashes are also available.
Ministries Available to the Family of Deceased:
(The following ministries are offered to Asbury members)
Meal Ministry: If the deceased is a member or relative of an Asbury member, a meal is
offered to the immediate family prior to or following the memorial service. The member’s
community (Sunday school class) offers the meal. If the deceased is not a member of a
community (Sunday school class), the volunteer ministry provides the meal for immediate
family only. The meal will be served in the Parlor, which accommodates up to 50 people or in
the Family Room if more space is needed.
Reception: Some families prefer not to have a meal but would rather have a reception
following the service in order to include all guests who attend the service. In this case, the
community involved or the meal ministry volunteers will provide this.
Please note – EITHER a meal OR a reception is offered to the family.
Flower Ministry: Asbury’s flower ministry will deliver flowers left from the funeral to
hospitals or nursing homes if the family desires to leave the flowers.
Child Care: Child care is not available through the church.
Video Presentation: Many families are requesting a video presentation of the deceased to be
shown at the memorial service. The family may choose to have either the funeral home or
Asbury’s media team to produce this presentation. Asbury’s team requires at least 48-72 hours
prior notice, with the family supplying all the pictures. Cost to produce a video is $250.00. The
presentation must be approximately eight minutes and no longer than ten minutes in length. The
contents must always meet the approval of Asbury prior to memorial service. If the video is
produced by an outside source, we must receive it at least 24 hours prior to service for
previewing and approval. Videos produced by outside sources often require reformatting in order
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to work with Asbury’s equipment, which will incur an additional charge. An audio CD of the
memorial service will be provided to the family, which is included in the fee for soundman.
Death of Non-Members of Asbury:
Due to the amount of requests to use Asbury’s facility for non-members services, effective
February 1, 2005, the following usage fees will apply.
EVENT Member Use
Charge
Non-Member
Use Charge
Outside Core
Hours Charge
Funeral / Chapel
No Charge $500.00 or $250.00 if for close relative of church member
$30/hr plus $15/hr for each Additional guard required.
Funeral/Sanctuary No Charge $1000.00
If you have any questions, please call Victoria Williamson, funeral coordinator, at 918.392.1113
Learn how to set up and use media (DVD, sound, screens, etc.) If you need extra help to
become comfortable with the media equipment for a specific event, please call Robin to
set up a time to meet.
Recruit teachers from the 2015 Elective Teaching List.
Video teaching materials available from the church’s resource room. Contact Robin for
access to materials.
Have backup plan in the event a teacher cancels at the last minute. Some suggestions
are:
o Personal testimonies.
o Dedicated time of prayer for community member prayer requests.
o Extend time of music/worship.
Contacts
Robin Brush, Adult Discipleship Associate 918.392.1133 [email protected]
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2015 Elective Teachings The following is a list from which all of our communities may draw when they have an opening in their teaching schedule that needs to be filled. There is a wide variety of teachers and topics, as well as number of sessions required for the teaching. Most teachers will teach on other topics as well, if you ask. These teachers are all approved for Grow Leaders to contact regarding teaching in the communities on other topics as well, and the list below is not intended to be all-inclusive of their offerings. Use their contact info to make arrangements with them directly.
General Substitutes: Don Herrold 918.369.1776(H) 918.760.8876(C)
Note: I do single classes on various subjects and would be happy to fill in for classes if they need some individual Sundays. Developing Your Prayer Life (4 sessions) – Based on the book How to Develop a Powerful Prayer Life by Gregory Frizzell, which was written to lead you on a relationship prayer journey with God. God is going to challenge you and call you to a far deeper relationship with Him through prayer. This teaching series includes foundations of prayer, basic prayer types, guidelines to effective praying and many practical helps for building an effective prayer journey.
Ron Carter 918.251-6665 (H)
Financial Seminar (1 session) - This class is an overview of all the financial classes offered at
Asbury. Dave Ramsey's Financial Peace University, The Legacy Journey, and Christian Estate and
Legacy Planning. This overview will explain the difference in each of these classes offered at
Asbury and how you can use them to manage your personal financial journey a biblical way.
Fundamentals of the Faith - Based on Chuck Colson’s book The Faith, these lessons examine the fundamentals of biblical Christianity that all Christians believe, why they believe them, and why it matters.
Part 1 – Introduction, God Is, God Revealed, God is Truth, Right and Wrong (5 sessions)
Part 2 – A Quiet Invasion, God Above/Beside/Within, The Faith and The Life (4 sessions)
Forgiveness – The Heart of the Gospel - Based on John MacArthur’s book The Freedom and Power of Forgiveness, these lessons will challenge you learn what the Bible says about forgiveness and how we should apply it in our lives.
Part 1 – Introduction, The Ground of All Forgiveness, Christ’s Dying Prayer, Confessing Our Sins (4 sessions)
Part 2 – The Forgiven Should Forgive, How and When to Forgive, The Blessings of Forgiveness (4 sessions)
Daniel – God’s Kingdom Now and Forever - A study of one of the major prophetic books in the Bible. Throughout this book the nature of Daniel’s God is revealed to us, including God’s plans for the future judgment on this world and His followers’ relationship with Him throughout these events.
Part 1 – God’s Man for a Time of Crises, The Rise and Fall of the World, Uncompromising Faith in the Fiery Furnace (4 sessions)
Part 2 – Daniel in the Lion’s Den, The Coming Kingdom of Christ, False Messiahs (4 sessions)
Part 3 – Daniel’s Prayer-Israel’s Future, The Vision of Glory, The Reign of Rebellion, The Great Tribulation (4 sessions)
Worship – The Ultimate Priority - Based on the book by John MacArthur. Get ready to alter your priorities, aiming higher than entertaining worshipers on Sunday mornings. This study shows that your ultimate priority must always be to worship the true and living God, with a radically different type of living that seeks to worship Him continually.
Part 1 – What the World Needs Now, How Shall We Then Worship, Worship Is a Way of Life, Saved to Worship, God: Is He?-Who Is He?, The Unchanging Omnipotent God (4 sessions)
Part 2 - The God Who is Everywhere and Knows Everything, Holy Holy Holy, A New Era Dawns, This Must Be the Place, Worship the Father, Worship in Spirit and In Truth, Glory to God in the Highest, How to Glorify God, Worship as It Was Meant to Be (4 sessions)
Romans – Righteousness from Heaven - Many Christians, pastors and laymen alike, consider the Apostle Paul’s Epistle to the Romans the richest lode of theological truth ever written. Its themes of justification by faith, abounding grace, freedom from sin and from the old nature, living sacrifices, God’s sovereignty/man’s responsibility, and much else have both challenged and nourished followers of Christ for centuries.
Part 1 – Introduction, Condemnation, Judgment, God’s Rescue Plan (4 sessions)
Part 2 – Justification Expressed and Experienced, Righteousness Imparted (4 sessions)
Part 1 – Introducing Jesus, Two Divine Births, The Early Years, Do You Believe In Easter?, John the Baptist (5 sessions)
Part 2 – Christ in Galilee, The Sermon On The Mount, Parables, The Crucifixion and Resurrection (5 sessions)
Christianity 101 – The Way, The Truth, The Life - A practical study on living the Christian life day by day.
Part 1 – Who is Jesus? Why did Jesus die? How can I be sure of my faith? Why and how should I read the Bible? (4 sessions)
Part 2 – Why and how do I pray? How does God guide us? Who is the Holy Spirit? What does the Holy Spirit do? (4 sessions)
Part 3 – How can I resist evil? Why and how should we tell others? What about the Church? How can I make the most of the rest of my life? (4 sessions)
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Resource Room
The Asbury Resource Room is a lending library of teaching materials available for check out to Asbury communities, small groups or individuals. Most of our materials are DVD kits.
Hours Available: Open most Mondays and Wednesdays, 10:00 am - 2:00 pm Or for appointment, contact Robin Brush during office hours, Monday–Thursday, 8:30 am -3:30 pm.
Location: The Resource Room is upstairs in the media hall across from Room 2319.
The online resource library is open at your convenience 24 hours a day by clicking the "Find Curriculum" button below. Arrangements for particular materials can be made completely online or by email.
Requesting and checking out materials: o Fill out an online request form or send an email to [email protected]. o Online requests are automatically emailed to the librarian. Paper requests may be
slipped under the Resource Room door. o You will be contacted when your request has been received and again when your
resources have been located. o Arrangements will be made for when and where you can pick up your resources at
your convenience (usually the resource box behind the south Guest Services desk). Returning Materials:
o Please make sure kits have ALL DVDs included before returning. You will be liable for any missing materials.
o You may return resources in the Resource Box at the south Guest Services desk anytime the building is open.
Return items may be placed in the labeled bin just behind the south Guest Services desk, under one of the two chairs there. It is helpful if you attach a note with your name on it so we know who is returning these materials.
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Resource Room Web Search Instructions
Step 1: Go to Asbury website homepage
Step 2: Click on Quick Links
www.asburytulsa.org
Click on this
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Step 3: Find Curriculum
Click on
Tththithit
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Step 4: Search
If you want to search by
title, author, subject,
category (see next page),
fill in the spaces
To see all resources,
click here
Note: Do not check
these boxes. It can
narrow your search
too much (if there
are any misspellings
or extra spaces, your
search will not be
found.)
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Asbury United Methodist Church
Your Search Found 3 Match(es)
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Result #1
Title If You Want to Walk on Water, You've Got to Get Out of the Boat : A Six-Session Journey on Learning to Trust God
Author Ortberg, John
Category Discipleship--Kits/Tapes
Subject
Notes
Peter may have been the first one out of the boat, but Jesus' invitation to walk on water is for us all. This study helps your small group answer Christ's call to greater faith, power-filled deeds, and a new way of knowing him. Through six sessions, participants will discover how to discern God's call, transcend fear, risk faith, manage failure, and trust God. 1 DVD, 6 sessions each about 15 minutes in length.
Resource Type
DVDs
Result #2
Title If You Want to Walk on Water, You've Got to Get Out of the Boat - Leaders Guide
Author Ortberg, John
Category Discipleship--Kits/Tapes
Subject
1. Christian life & practice 2. Religion 3. Religion - Biblical Studies 4. Biblical Studies - Topical 5. Christian Life - General 6. Religion / Christian Life 7. Spirituality - General
Notes Leader's guide to accompany DVD and participants guide.
We also plan domestic teams in response to needs due to natural disasters. There are additional VIM opportunities available through our OKVIM offices.
Some scholarships are available for most teams. We also encourage team members to share support letters with family and friends to enlist financial and prayer assistance.
Asbury United Methodist Church - 6767 S. Mingo Road, Tulsa, OK 74133 - 918.492.1771
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Influence: Missions Coordinator Local Outreach*
Asbury Local Outreach (LO) encompasses the state of Oklahoma with mission endeavors reaching
beyond the needs of our local congregation. The purpose of local outreach is to fulfill the Great
Commission by proclaiming and developing an awareness of the Person and Gospel of Jesus Christ,
making disciples and relating to the whole need of mankind, both spiritual and physical.
We are enabled through our gifts and service to missions to share in the work of the Church, the
active body of Christ. With this directive, we all have the opportunity to become missionaries.
Jesus said, As the Father has sent me, I am sending you." John 20:21
Responsibilities
Engage the community in defining, organizing and implementing mission projects locally, regionally,
and within the walls of Asbury. Work with the Asbury Local Outreach Department to plug into existing
mission opportunities.
Practical Helps/Suggestions
Team up with other communities for intergenerational and development-oriented mission
opportunities.
Asbury supports 25 partners through LO. Communities are encouraged to seek out financial and
mission opportunities within these partnerships. See partners on the Asbury Local Outreach web
pages.
Invite LO partners to give a presentation about their respective organization or to give a
testimony on how an Asburian(s) has made a difference “outside” of Asbury.
Email blast – Sign up through myasburytulsa.org (choose local outreach) to receive LO updates
detailing current opportunities for involvement. This updated information can be accessed from
the Local Outreach section of the Asbury website on an ongoing basis.
o Go to: www.asburytulsa.org/missions/localoutreach.aspx
Contacts
Radhika Aussieker, Local Outreach Director 918.392.1116 [email protected]
*Matching Gift Projects: To encourage communities to engage in "hands-on” projects with Asbury partners/2nd Saturday/Day of Service organizations, the Asbury Local Outreach Department will partner with your community by matching funds ($) raised for your project. Matching will be on a 1:1 basis up to $500.00 per project. Additional finances may be approved with Local Outreach Board of Directors approval. Application for a matching gift project is attached on the next page and must be submitted to the Asbury Local Outreach Department for approval along with corresponding receipts.
Small group/community name _________________________________Date_____________________ Contact person___________________________________ Phone_______________________________ Description of proposed hands-on project:
______________________________________________________________________________________ Funds contributed by the small group/community: ___________________________________________ Matching funds requested: ________________________________________________________________ Amount approved by Local Outreach Director/Board: _________________________________________ Asbury staff member who will initiate payment(s):____________________________________________ Disbursement to be made on the following date: _____________________________________________ Payable to (please choose one person): _____________________________________________________ Project report received by LOC stating general information about success of the project: __________
_______________________________________________________________________________________ Project report received by partnering ministry about success of the project: _____________________ _______________________________________________________________________________________ The purpose is to encourage small groups/communities to take on ‘hands-on’ projects with Asbury Partnered/2nd Sat/Day
of Service organizations by defraying the cost of projects when needed by the use of Asbury Local Outreach matching
funds. Matching will be on a 1:1 basis up to $500 per project. More finances may be approved w/ LO Board approval. Small
groups/communities must complete a short application that will serve as the control document throughout the project.
The application will be provided by and managed by the Local Outreach Director. Funds will be distributed to the small
group/community leader (one person preferably) or, if necessary, directly for the goods/services to be provided. The small
group/community will provide the LO Director with a brief report about the success of the project. The LO Director will
also contact the partnered organization requesting a brief report about the success of the hands-on project.