2015 11-17-guild-council

Guild Council

Agenda: 17 November 15

IAIS LT1 – 1:30pm to 2:30pm

Agenda

• Reports – 60 Seconds (6

minutes)

– Charlie Evans: Fun & Rec.

– Environment & Ethics Officer

– Employability & Careers

Officer

– Campaigns Officer

– Intersectionality Officer

– Liberation Campaigns

Council

• Governance (5 minutes)

– Introductions / Apologies

– Information and Vote

• Student Ideas (40 minutes)

– 18 Ideas

– Some very fast pass/fails

• Other Business (5 minutes)

– Automatic Passes

– Automatic Fails

• Reports – 60 Seconds (4

minutes)

– Sabbatical Officers

Working Party Reports

• 60 second Party Chair Reports

– Fun and Recreation Working Party – Charlie

Evans

Working Groups Reports

• 60 second Officer Reports– Environment & Ethics Officer – Alec James (slide)

– Employability & Careers Officer – Shamus Lee

– Campaigns Officer – Alisa Valpola-Walker

– Intersectionality Officer – Ess Ma (slide)

– Liberation Campaigns Council (slide)

Environment & Ethics Report

• From Alec James– We recently secured a bonus recycling bin for DH1,

– We are looking into the possibility of more.

– Working with the Guild to create a map to show the locations of water fountains, microwaves, recycling bins, kettles etc. so people know where to go.

– Launched the Ethical Exeter campaign - aiming to work with the university to consider reinvesting their £30m into Ethical Funds.

– We met with Andrew Connolly (Chief Financial Officer) last week, and are having lunch at the Ram on the 18th, 1-2pm for all who'd like to get involved with taking this campaign further! (You're all invited!).

Intersectionality Report

• From Ess Ma– Met with Sean Porter to discuss potential campaigns

(including Never OK, No Bystander Policy)

– About to meet with intersectional work group to

discuss what we want to do in detail

– Want to focus on making sure all campaigns

incorporate intersectionality (eg. campaigns to raise

awareness should incorporate affected groups from

all walks of life)

Liberation Report

• Mental Health Campaign– To work with all demographics across Society groups,

support groups

– To utilise the Change Agent project on services (Mental Health portal)

– To find access barriers from as many students as possible and work to remove or bypass those barriers

– To co-opt members with additional marginalisations to work on the mental health project

• Liberation Council Membership– Two members were assumed to have resigned

– Two students proposed themselves for membership (on a procedurally anonymous basis) but were rejected by consensus

Governance – Shadow Council

• Term Two Scrutiny

– Beta test of “Shadow Council” where a full meeting of all Shadow

Councillors plus Sabbs is run every week for between 30-60

minutes for all action points to be scrutinised and delivered.

– Beta Test “Shadowing scrutiny” where 30 minutes per week per

Shadow Councillor (1 hour per fortnight) is direct shadowing of

the Sabbatical Officer in person.

– Guild Chair to Chair Shadow Council.

– Any Shadow Councillor can shadow any Sabb.

• Shadow Council will be a group of Guild Council

• Shadow Councillors will still attend full Guild Council

• The ‘Scrutiny’ portfolio is created for Shadow Councillors,

who will also scrutinise Council Officers Reports

Governance – Ideas/Vote merger

• For Term Two…

– Merge Votes into Ideas

– A Vote is required for the same things…

• All public “Statements”

• Ban of any product/producer/other

• Boycott of any product/producer/other

• Expenditure over £1000

– Votes are those Ideas that score higher than 450 voters

– 900 would still be required minimum on high expense/affiliation

votes

• Changes to majorities

– Simple Majority on all matters with over 900 voters

– Qualified Majority on all matters from 450-900 voters

Governance – Reporting

• Reporting System

– New Reports were approved

– New Reports are used throughout this Agenda

– Hopefully this is easier to view, showing pass/fails and neutrals

as separate categories.

Governance – Instruction

This Council instructs the Sabbatical Officers to not

campaign for either side of any EU Referendum

campaign run by the Guild or the students of Exeter.

• GREEN: AGREE

• AMBER: ABSTAIN

• RED: DISAGREE

Neutral Ideas

Ideas which do not fail or pass on

all criteria, or which have direct

spending implications

There are some ‘technical’ fails (Marque)

because they are qualified majorities

Student Ideas

49

18

306

3

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – Neutral – should pass.GREEN: Pass to VP Activities to ask for change.

Notes:

The functional purpose of the doors is diminished by being too hard for most students to use.

Idea finished before confirmation of all changes – it had to come to Council.

The Forum revolving doors should be easier to push Information:

MEAN

4.43MAJORITY

78.2%VOTERS

78

89MARQUE

Student Ideas

43

222

17

21 Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – Neutral or Cost ImplicationsAMBER: Pass to VP Activities to consult/actGREEN: Council-decided action or Change Agent present

Information:Cameras on the crumb to catch all my flair

Notes:High Confused segment.

No Comments.

Simple Majority only.

Video analysis tech is part of a crowd funding bid for Rugby on the new Exeter crowd-funding platform.

76RATING

MEAN

4.66MAJORITY

30%VOTERS

87

Student Ideas

88

13

76

41

1

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes:RED: Fail – NeutralAMBER: Pass to Guild President to take actionGREEN: Council-decided action or Change Agent present

Information:

73MARQUE

Guild shops to sell white poppies in the run up to Remembrance Day

Notes:Number of voters above 100 –neutral mean but qualified majority in favour.

Divisive Issue.

This is not a “one or the other” proposition – separated sales are possible.

MEAN

3.65MAJORITY

34.6%VOTERS

156

Student Ideas

3518

14

5 0

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused


Information:

70MARQUE

Build a roof for Cornwall House Outdoor swimming pool to enable year-round use by students

Notes:Very strong majority, voters over 50.

No Comments. Mean average indicates only weak agreement.

MEAN

4.17MAJORITY

69.8%VOTERS

63

Student Ideas

63

108

3

45

3

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – Nothing achieved by passage.AMBER: Pass to VP Activities to consult/act on Risk Assessments, with a recognition that the 1984 HE Act does not protect student free speech at all.

The Guild Must Abandon The Regressive NUS 'No Platform Policy'

Notes:

Risk Assessments on external speakers exist to comply with hate speech, and ‘Prevent’ legal requirements without direct targeting of group or individuals.

A direct consequence of legal requirement removal could be silencing of students.

Information:

MEAN

3.33MAJORITY

18.9%VOTERS

132

67MARQUE

Student Ideas

32

8

7

6

16

0

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – Neutral, with cost and staffing implicationsAMBER: Pass to Guild President to consult/actGREEN: Council-decided action or Change Agent present

Notes:

Research on later closing times shows less disruption. A fixed “kick out” point creates mass movements.

Information:

MEAN

3.54MAJORITY

26.5%VOTERS

68

64MARQUE

The Lemmy should stay open past 2am

Student Ideas

58

16

6

7

131

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: GREEN: Pass to Guild President to consult/act on the marketing of the existing service.RED: Fail

Notes:

Guild Info point has all services of a post office except proof of posting.

Simple vote to pass for increased marketing or drop since provision already exists.

Information:

MEAN

3.85MAJORITY

98.3%VOTERS

58

60MARQUE

Post office on campus (a proper one, not just the counter in the Marketplace)

Student Ideas

36

8

22 2 0

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – NeutralAMBER: Pass to VP Education to campaign/actGREEN: Council-decided action or Change Agent present

Notes:

Music is an integral part of all recorded civilisation and culture.

Save the Primary PGCE Music specialism from closure Information:

MEAN

4.48MAJORITY

80%VOTERS

50

60MARQUE

Student Ideas

21

11

4

3

81

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes:RED: Fail – Neutral or cost implicationsAMBER: Pass to Guild President to take actionGREEN: Council-decided action or Change Agent present

Information:

56MARQUE

Students' Guild to invest in extensive renovation and technological upgrade of the Lemon Grove

Notes:Number of voters below 100 –qualified majority in favour but a low mean.

No comments were made to explain negative segment.

MEAN

3.60MAJORITY

36.2%VOTERS

58

Student Ideas

21

11

4

3

81

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes:RED: Fail – Neutral or cost implicationsAMBER: Pass to VP Activities to take actionGREEN: Council-decided action or Change Agent present

Information:

55MARQUE

Record Guild Council sessions

Notes:Number of voters below 50 –qualified majority in favour but a low mean.

This would mean unplanned expenditure (equipment) and move Council records from twitter/storify to video recording, editing and upload.

MEAN

4.21MAJORITY

69.4%VOTERS

49

Student Ideas

20

14

5

0

6

4

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – Neutral or Cost ImplicationsAMBER: Pass to VP Education to consult/actGREEN: Council-decided action or Change Agent present

Information:The possibility to sit participate lectures and seminars in other colleges if there are spare places

Notes:The main issue here appears to be the difference between Modern Languages (taught courses) and the Foreign Language Centre (paid courses.)

Paid courses cannot be audited without payment.

53RATING

MEAN

3.65MAJORITY

57.2%VOTERS

49

Student Ideas

21

17

2

5

71

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused


Information:Prioritise all roads within campus for pedestrian usage

Notes:Qualified Majority.

No Comments.

53RATING

MEAN

3.77MAJORITY

49%VOTERS

53

Student Ideas

26

11

1 1 10

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused


Information:

48MARQUE

More bike racks everywhere (sheltered ones preferred) and perhaps some near the Roundhouse Café area

Notes:Very strong majority and high mean average.

Second Idea relating to more Bike Racks, and asking specifically about areas not close to the Forum.

MEAN

4.50MAJORITY

87.5%VOTERS

40

Student Ideas

18

13

8

7

5 1

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – Neutral, with cost implicationsAMBER: Pass to Guild President to consult/actGREEN: Council-decided action or Change Agent present

Notes:

No comments have been made.

The main issue is that there are fewer male cleaners, and urinals are open by their nature.

This is therefore a protection for women staff in male toilets, and women users of women's toilets

Don’t close toilets for cleaning Information:

MEAN

3.80MAJORITY

51%VOTERS

47

48MARQUE

Student Ideas

17

76

10

53

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes:RED: Fail – Neutral or cost implicationsAMBER: Pass to VP Activities to take actionGREEN: Council-decided action or Change Agent present

Information:

44MARQUE

Giant Jenga in the Forum

Notes:Number of voters below 50 –simple majority and a low mean.

No comments.

MEAN

3.47MAJORITY

18.8%VOTERS

48

Student Ideas

12

16

5

3

51

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – NeutralAMBER: Pass to VP Welfare & Diversity to consult/actGREEN: Council-decided action or Change Agent present

Provide more introductory 'Welcome to University' talks for Freshers’

Notes:

Peer mentoring also suggested, although during Freshers’ Week there’s more risk of information overload.

On Agenda despite Marque since skipped last week and now requires a Council decision to be made.

Information:

MEAN

3.66MAJORITY

47.62%VOTERS

42

41MARQUE

Student Ideas

12

8

6

02 1

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – NeutralAMBER: Pass to Guild President to consult/actGREEN: Council-decided action or Change Agent present

Ensure the cleaning of the microwave in the A&V kitchen

Notes:

Neutral – with no comments.

Microwave is supposed to be cleaned on “trust” by all users.

Low Marque reflects voter weighting – the qualified majority is strong and 4.0 mean is ‘agree.’

Information:

MEAN

4.00MAJORITY

62%VOTERS

29

31MARQUE

Student Ideas

4

7

1

52

11Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Confused

Votes: RED: Fail Idea – Neutral or Cost ImplicationsAMBER: Pass to Guild President to consult/actGREEN: Council-decided action or Change Agent present

Information:

27MARQUE

The catering facilities should have to go cups for coffee

Notes:High confusion rating – we believe that the Idea refers to catered events on campus, rather than campus outlets.

Catered events usually use tea/coffee cups instead of cardboard.

Easy to ask question.

MEAN

3.82MAJORITY

13.33%VOTERS

30

Automatic Passes

• Automatic Passes

– 324: Confused… Scoring (Change already made)

– 325: Monthly Gym payments (Easy to ask, auto pass)

– 330: PGCE Graduation Ceremony. (Win from last year)

– 333: Digital Receipts (passed to LJT)

Automatic Fails

• Automatic Fails

– 320: Bigger portions in the Ram (Auto fail on ratings)

– 331: St. Luke’s Microwave (Inquorate)

– 332: Seal Courtyard smoking (Rating Fail – low numbers)

– 334: Library Locks (Rating Fail – low numbers)

Sabb Reports

• 60 second Sabb Reports

– Officers are reminded to keep their report to

60 seconds.

– VP Activities

– Guild President

– VP Welfare & Diversity

– VP Education

Any Other Business

• Correcting failure

– No current failing Ideas or projects which

require Council votes.

• Anything else from the floor?