2014 State Convention Fort Worth - Republican Party of Texas2. No credentials challenges can be brought before the caucus. Refer any challenge to the Credentials Committee. 3. A delegate

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2014 State Convention

Fort Worth

June 5th – 7th

Senatorial District

Caucus Chairman Manual

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TABLE OF CONTENTS

TABLE OF CONTENTS .........................................................................................................2

DUTIES OF THE CAUCUS CHAIRMEN ..............................................................................4

CONVENTION PAGES ..........................................................................................................5

CALLING THE ROLL ............................................................................................................6

REPLACING A DELEGATE WITH AN ALTERNATE .........................................................6

INTERPRETING DELEGATION VOTING STRENGTH ......................................................7

How to Vote Your Full Delegation Strength .........................................................................8

During District Caucuses ......................................................................................................8

On the Convention Floor ......................................................................................................8

TENTATIVE AGENDA ........................................................................................................ 10

First Senatorial District Caucus Meeting – Thursday, June 5, 2014 ..................................... 10

Second Senatorial District Caucus Meeting – Friday, June 6, 2014 ..................................... 10

SCRIPT FOR FIRST CAUCUS MEETING .............................................................................. 11

CALL TO ORDER ................................................................................................................ 11

APPOINTMENT OF TEMPORARY SECRETARY ............................................................. 12

ROLL CALL ......................................................................................................................... 13

ANNOUNCEMENT OF ORDER OF BUSINESS ................................................................. 14

ELECTION OF PERMANENT CHAIRMAN ....................................................................... 15

APPOINTMENT OF PERMANENT OFFICERS .................................................................. 17

ELECTION OF PERMANENT COMMITTEE MEMBERS.................................................. 18

ANNOUNCEMENTS ............................................................................................................ 23

ADJOURNMENT ................................................................................................................. 23

SCRIPT FOR SECOND CAUCUS MEETING ......................................................................... 24

CALL TO ORDER ................................................................................................................ 24

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ROLL CALL ......................................................................................................................... 25

READING OF MINUTES ..................................................................................................... 26

ANNOUNCEMENT OF ORDER OF BUSINESS ................................................................. 27

NOMINATION OF STATE CHAIRMAN............................................................................. 28

NOMINATION FOR STATE VICE-CHAIRMAN ................................................................ 31

ELECTION OF STATE EXECUTIVE COMMITTEEWOMAN ........................................... 32

ELECTION OF STATE COMMITTEEMAN ........................................................................ 33

ANNOUNCEMENTS ............................................................................................................ 35

ADJOURNMENT ................................................................................................................. 35

MANY ITEMS IN THIS MANUAL ARE SUBJECT

TO PROVISIONS INCLUDED IN THE

SUPPLEMENTAL RULES. THESE ITEMS ARE

HIGHLIGHTED IN GRAY.

PLEASE REFER TO THE SUPPLEMENTAL

RULES TO VERIFY THIS INFORMATION PRIOR

TO YOUR CAUCUS MEETINGS.

A COPY OF THE ADOPTED SUPPLEMENTAL

RULES WILL BE INCLUDED IN THE

MATERIALS DISTRIBUTED AT THE CAUCUS

CHAIRMAN TRAINING.

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DUTIES OF THE CAUCUS CHAIRMEN

Temporary Caucus Chairman: The Temporary Caucus Chairman is the leader of the district’s

delegation on the convention floor Thursday afternoon (First General Session) and is the

presiding officer in the Thursday Caucus Meeting until the Permanent Caucus Chairman is

elected. The Temporary Caucus Chairman is also responsible for seating alternates for absent

delegates both in the First General Session and in the Thursday Caucus Meeting.

Permanent Caucus Chairman: The Permanent Caucus Chairman becomes the presiding officer

of the Caucus immediately upon election in the Thursday Caucus Meeting and serves as the

Caucus Chairman until the end of the convention. The Permanent Caucus Chairman is

responsible for seating delegates and alternates in the Caucus Meeting Friday morning and on the

floor of the convention on Friday and Saturday.

The Caucus Chairman will be provided a copy of the list of delegates and alternates elected from

each county in the district. These lists are to be used for roll call. Please keep in mind that no one

should be seated without proper credentials. A member of the caucus should be appointed to

serve as Sergeant at Arms. They can assist in seating delegates and alternates in the appropriate

places.

The Caucus Chairman should encourage all who enter the caucus room to immediately take their

seats. Once it appears enough delegates for a quorum have assembled, the Caucus Chairman

should call the caucus to order and proceed with business.

Immediately on adjournment of the Thursday caucus meeting, the Caucus Chairman and

Secretary must complete the Minutes Form and have it delivered without delay to the RPT

Public Information Office in Room 109 at the Convention Center. Permanent Committees

begin meeting Thursday night, and the rosters must be completed as soon as possible. Request a

photocopy of the minutes of the Thursday caucus for the Secretary’s use in reporting that day’s

proceedings to the Friday morning caucus.

On Friday morning, the Caucus Chairman calls the caucus to order at the appointed hour and

proceeds with business. Immediately on adjournment of the Friday caucus, the Caucus Chairman

and Secretary must complete the Minutes Form and have it delivered without delay to the RPT

Public Information Office in Room 109 at the Convention Center. Results from the elections

held during the caucus must be compiled for use during the State Nominations Committee and

the General Session.

Prompt delivery of caucus minutes to the Public Information Office is

essential.

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CONVENTION PAGES

The Page program was developed to give young Republicans an opportunity to participate in the

convention process. Pages are volunteers, between the ages of 15 and 18, who are valuable

resources for Caucus Chairmen during the entire week of convention.

Pages can assist with:

• Seating delegates and alternates

• Distributing ballots

• Collecting completed ballots and tallying votes

• Running convention-related errands, as necessary

• Returning completed minutes forms to the Public Information office.

Each district will be assigned at least one Page to assist the delegation. A seat for the Page

should be reserved next to the Caucus Chairman, or at the front of the room.

All Pages will have completed a training session prior to being assigned to assist with caucus

meetings.

Please use Pages as much as you can. These young people are excited about politics and are

eager to learn about the convention process. They are the life blood of the Party. Pages who are

ignored or are not asked to assist may lose interest and will not volunteer to assist in the future.

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CALLING THE ROLL

No duty is more important than establishing the voting body of the caucus.

Keep the following points in mind:

1. A delegate or alternate must be registered and have a badge in order to be seated.

2. No credentials challenges can be brought before the caucus. Refer any challenge to the

Credentials Committee.

3. A delegate who arrives late to the caucus may enter the room, but may not be seated in

the delegate section while a vote is in progress.

4. Select the Caucus Secretary carefully; then meet with him/her in advance of the caucus to

review the procedure for calling the roll.

REPLACING A DELEGATE WITH AN ALTERNATE

When a delegate is absent, either in the caucus or on the convention floor, an alternate should be

seated to replace that delegate.

In the absence of any instructions from the county or district convention, alternates are seated in

the order in which their names appear on the list submitted to the State Chairman. In multi-

county senatorial districts, an alternate must be from the same county as the delegate to be

replaced.

During the caucus, the logistics of seating alternates is not difficult, as both delegates and

alternates are in the same area. During the convention, however, alternates will be sitting in a

different area than the delegates. To seat an alternate during the convention, the Caucus

Chairman must give permission to a specific alternate to enter the delegate seating section.

Pages may assist in locating alternates and accompanying them to the delegate seating section.

REMEMBER: When a delegate arrives late, the appropriate alternate must return to the

alternate seating section unless a vote is underway. Upon the casting of the vote, the alternate

must then relinquish their seat to the delegate.

The Caucus Chairman should make every effort to have alternates seated in place of absent

delegates in a timely fashion. Nothing can be more frustrating to an alternate to remain seated in

the alternate area and view empty seats in his/her delegation.

Please note that an alternate never becomes a delegate; his/her alternate badge is retained during

the entire convention. Therefore, one who is elected as an alternate will receive an alternate

badge as the time of registration, regardless of whether or not his/her delegates attends the

convention. Even if it is known in advance that a certain delegate will not be in attendance, the

alternate replacing him/her will be admitted to the floor only when accompanied by a convention

official (i.e. Convention Page).

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It is very important for the Caucus Chairman to remain with the delegation at all times in order to

be easily accessible for certifying alternate seating.

Whether seating alternates on the floor or in the caucus, it is essential to keep careful records

showing the name of the delegate whom the alternate has replaced and/or which alternate was

last seated.

INTERPRETING DELEGATION VOTING STRENGTH

The following statutes and rules apply to voting during senatorial district caucuses and state

general sessions:

(Texas Election Code, Sec.174.096a VOTING AT CONVENTION)

“The delegates selected by a particular county or senatorial district convention who attend the

biennial state convention are entitled to cast a number of votes equal to as many delegates as that

county or senatorial district convention was entitled to select.”

(Rule #18 – Voting Strength, RULES OF THE REPUBLICAN PARTY OF TEXAS)

“The convention will continue to enjoy its full strength in the cases of preceding conventions not

electing all delegates to which it is entitled. No convention shall elect fractional delegates; i.e.,

no convention shall elect more delegates than the number to which it is entitled.”

(Rule #12 – No Unit Rule, RULES OF THE REPUBLICAN PARTY OF TEXAS)

“…the use of the unit rule 8 (whereby the entire delegation votes as a unit not recognizing the

minority votes within the delegation) or the practice of giving binding instructions to the

delegates shall not be permitted at any level of the convention process.”

Each county, part of a county included in a district, and a district wholly within one county is

allotted one delegate and one alternate for each 300 votes or major fraction thereof cast in that

territory for the Republican gubernatorial candidate in 2010. The RPT Rules state that the

statewide delegate total must be between 7,500 and 9,000. In the event the 1:300 ratio causes the

statewide delegate total to fall outside of this range, delegates will be added/subtracted

proportionately based on the 2010 gubernatorial vote.

The total number of votes a county, part of a county, or senatorial district wholly within a county

may cast is equal to the number of delegates allocated to that area regardless of how few

delegates (and alternates seated for absent delegates) are present. In other words, if a county

were allotted 15 delegates and only one accredited person is present, that person is entitled to

vote the full 15 votes of the county, in both the caucus and in the convention.

If a county elected fewer than the number of delegates to which it is entitled, the delegates

present may still cast the full number of votes to which that county is entitled. It is important to

note that a convention is expressly forbidden, however, to elect more than the number to which it

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is entitled. The Credentials Committee will remove any in excess of the correct number from the

temporary roll.

How to Vote Your Full Delegation Strength

1. Each county represented within a senatorial district should elect a chairman of that

delegation

2. The delegation chairman then determines how many delegates are present for each vote.

3. The delegation chairman arranges to replace absent delegates with alternates in the

manner prescribed in this manual.

4. If, after seating all the alternates, there are still more votes allotted to a delegation than

there are persons present, the number of votes allotted to that territory is then divided by

the number of persons present; and each person present is credited with his or her share

of the total vote.

NOTE: Delegation voting strength refers only to a county, parts of a county included in a

senatorial district, and a senatorial district wholly within one county. IT DOES NOT REFER TO

THE TOTAL NUMBER OF DELEGATES ALLOTTED TO A MULTI-COUNTY DISTRICT.

If a county within your district does not have ANY delegates or alternates present, then no votes

from that county may be cast. Even if there are unseated alternates from another county, those

alternates may not be seated to cast the unrepresented county’s votes. Alternates elected by one

convention cannot be seated for delegates elected by another convention.

During District Caucuses

The delegation chairman of each county represented is responsible for determining the share

each voter has of the total vote allotted to them and, on each vote, conveys that vote to the

Caucus Chairman.

EXAMPLE: George County is entitled to 37 votes but has only 21 persons present after all the

alternates have been seated. The George County Delegation Chairman would divide 37 (total

votes allotted) by 21 (total number of persons present) and determine that each person present is

entitled to cast 1.76 votes. If 7 persons vote for the measure and 14 vote against it, the votes are

tallied and reported as 12.32 votes for the measure (7x1.76) and 24.64 votes against it (14x1.76),

for a total of 36.96 (or 37) votes to which George County is entitled. Some caucuses appoint

statisticians to compile votes.

On the Convention Floor

On roll call votes, the delegation chairman of the county, part of a county included in a district or

district wholly within one county will count the number of persons present and determine the

share of the total vote each delegate has. The delegation chairman will then poll the delegation,

with each person casting that proportion of the total county or district voting strength to which he

is entitled. The computed results of the poll will then be conveyed to the Caucus Chairman who

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will compute the results from each delegation and, in turn, announce the senatorial district’s total

to the Convention Secretary.

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TENTATIVE AGENDA

IMPORTANT: Supplemental rules will govern caucus agenda. It is vital to read the

adopted Supplemental Rules before announcing the Order of Business.

Please keep in mind that the Supplemental Rules may not be suspended by the caucus.

First Senatorial District Caucus Meeting – Thursday, June 5, 2014

I. Opening ceremonies (optional) / Call to order

II. Appointment of Temporary Secretary and Officers

III. Roll Call – Seating of delegates, and alternates for absent delegates

IV. Announcement of order of business

V. Election of Permanent Caucus Chairman

VI. Appointment of Permanent Secretary and Officers

VII. Election of permanent members to committees

a. Platform & Resolutions

b. Rules & Order of Business

c. Credentials

e. State Nominations

VIII. Announcements

IX. Adjournment

Second Senatorial District Caucus Meeting – Friday, June 6, 2014

I. Call to order by Permanent Caucus Chairman

II. Roll Call – Seating of delegates, and alternates for absent delegates

III. Reading of minutes from previous caucus meeting

IV. Announcement of order of business

V. Nomination of State Chairman

VI. Nomination of State Vice-Chairman

VII. Election of a State Republican Executive Committeeman

VIII. Election of State Republican Executive Committeewoman

IX. Announcements

X. Adjournment

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SCRIPT FOR FIRST CAUCUS

MEETING

CALL TO ORDER

Having opening ceremonies is optional and up to the discretion of the temporary chairman. The

opening ceremonies can include such items as an invocation, pledges, welcoming remarks, etc.

TEMPORARY CAUCUS CHAIRMAN: “LADIES AND GENTLEMEN, PLEASE TAKE

YOUR SEATS. DELEGATES, IF YOU HAVE NOT ALREADY DONE SO, PLEASE TAKE

A SEAT WITH THE OTHER DELEGATES FROM YOUR COUNTY. IF YOU ARE AN

ALTERNATE, PLEASE TAKE YOUR SEAT IN THE ALTERNATE SECTION BASED ON

YOUR ALTERNATE NUMBER. ONCE WE TAKE ROLL OF DELEGATES, WE WILL SIT

ALTERNATES FOR MISSING DELEGATES.”

TEMPORARY CAUCUS CHAIRMAN: “THE CAUCUS OF THE DELEGATES FROM

SENATORIAL DISTRICT #_____ WILL NOW COME TO ORDER.”

TEMPORARY CAUCUS CHAIRMAN: “MY NAME IS ____________________, AND I

HAVE BEEN APPOINTED BY STATE CHAIRMAN STEVE MUNISTERI, UPON

ADVISEMENT FROM OUR CURRENT SREC MEMBERS, TO SERVE AS THE

TEMPORARY CHAIRMAN OF THIS CAUCUS. I WOULD LIKE TO WELCOME EACH OF

YOU AND COMMEND YOU FOR PARTICIPATING IN THIS CONVENTION, WHETHER

IT IS YOUR FIRST ONE OR WHETHER YOU HAVE BEEN TO SEVERAL.”

TEMPORARY CAUCUS CHAIRMAN: “OUR CAUCUS IS GOVERNED BY THE TEXAS

ELECTION CODE, RULES OF THE REPUBLICAN PARTY OF TEXAS, ROBERT’S

RULES OF ORDER NEWLY REVISED, AND THE CONVENTION SUPPLEMENTAL

RULES. NONE OF THESE RULES CAN BE SUSPENDED BY THE CAUCUS. IF YOU

HAVE ANY QUESTIONS ABOUT THE RULES AS WE PROCEED, PLEASE RISE TO A

POINT OF INFORMATION, AND I WILL TRY TO ANSWER YOUR QUESTION.”

TEMPORARY CAUCUS CHAIRMAN: “THIS IS THE FIRST OF TWO SENATORIAL

DISTRICT CAUSUSES TO BE HELD AT THIS CONVENTION. UNDER THE

CONVENTION SUPPLEMENTAL RULES, THE PURPOSE OF OUR MEETING THIS

AFTERNOON IS TO ELECT A PERMANENT CAUCUS CHAIRMAN AND A

REPRESENTATIVE FROM OUR SENATORIAL DISTRICT TO SERVE ON FOUR (4)

PERMANENT CONVENTION COMMITTEES.”

TEMPORARY CAUCUS CHAIRMAN: “AT THE SECOND CAUCUS TOMORROW, WE

WILL MAKE OUR NOMINATIONS FOR THE OFFICES OF STATE CHAIRMAN AND

STATE VICE-CHAIRMAN AND ELECT A STATE EXECUTIVE COMMITTEEMAN AND

COMMITTEEWOMAN.”

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APPOINTMENT OF TEMPORARY SECRETARY

TEMPORARY CAUCUS CHAIRMAN: “AT THIS TIME, THE CHAIR APPOINTS

__________________________________ TO SERVE AS TEMPORARY SECRETARY, AND

(optional) ASKS _________________________________________________ TO ASSIST THE

SECRETARY AS NEEDED.”

TEMPORARY CAUCUS CHAIRMAN: “THE CHAIR ALSO APPOINTS THE

FOLLOWING MEMBERS TO ASSIST THE CHAIR IN ORGANIZING THE CAUCUS:

(optional)

_________________________ AS PARLIAMENTARIAN

_________________________ AS SERGEANT AT ARMS”

You may make any other appointments you feel are necessary. Those appointed will depend on

the makeup of the caucus and the needs of the Caucus Chairman.

The Supplemental Rules authorize the delegation chairman to certify the seating of alternates.

The Secretary may appoint assistants for the purpose of calling roll. To speed up the calling of

the roll in multi-county districts, an Assistant Secretary may be appointed for each county.

In districts in a single county, other methods of selecting assistants may be used. Often a

Sergeant at Arms, a Parliamentarian, and a Statistician are appointed by the Chairman. Some

Chairmen appoint a Public Relations Chairman who has the responsibility of informing the local

media in the district of caucus actions, elections, honors given, motions of thanks, etc.

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ROLL CALL

TEMPORARY CAUCUS CHAIRMAN: “WE WILL NOW PROCEED TO ESTABLISH

THE VOTING MEMBERS OF THIS CAUCUS. THE SECRETARY WILL CALL THE ROLL

FROM THE LIST OF DELEGATES SUBMITTED TO THE STATE PARTY. AFTER THE

ROLL CALL, THE SECRETARY WILL ANNOUNCE THE RESULTS.”

The procedure for seating delegates and alternates varies according to size and composition of a

caucus. Before commencing with the roll call, explain the procedure that you have established

for your caucus.

TEMPORARY CAUCUS SECRETARY: “AS YOUR NAME IS CALLED, PLEASE

ANSWER ‘PRESENT’ AND TAKE YOUR DESIGNATED SEAT.”

The secretary will now take roll.

TEMPORARY CAUCUS SECRETARY: “THERE ARE __________ DELEGATES

PRESENT, WITH A COMBINED VOTING STRENGTH OF ___________, AND THE

TOTAL NUMBER OF DELEGATES ATTENDING AT THE START OF THIS CAUCUS

MEETING IS ____________.”

TEMPORARY CAUCUS CHAIRMAN: “THE COUNTY DELEGATION LEADERS WILL

NOW SEAT ALTERNATES FOR THEIR ABSENT DELEGATES. ALTERNATES SHOULD

BE SEATED BASED ON THEIR ALTERNATE NUMBER UNTIL ALL THE DELEGATE

POSITIONS FOR THEIR COUNTY HAVE BEEN FILLED. PLEASE NOTE THAT

ALTERNATES MAY ONLY BE SEATED FOR DELEGATES OF THE SAME COUNTY.”

NOTE: When seating alternates, it is extremely important not to allow alternates elected by one

county or senatorial district convention to sit for absent delegates elected by a convention from

another county or senatorial district.

TEMPORARY CAUCUS CHAIRMAN: “THANK YOU, ALTERNATES. PLEASE NOTE

THAT YOU WILL CONTINUE TO SERVE AS AN ALTERNATE FOR THE REMAINDER

OF THIS CAUCUS MEETING AND ALL OTHER CONVENTION BUSINESS. AS

DELEGATES JOIN OUR MEETING, YOU MAY BE ASKED TO RETURN TO THE

ALTERNATE SECTION.”

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ANNOUNCEMENT OF ORDER OF BUSINESS

“THE ORDER OF BUSINESS, AS SPECIFIED IN THE CONVENTION SUPPLEMENTAL

RULES CALLS FOR THIS CAUCUS TO:

• ELECT A PERMANENT CAUCUS CHAIRMAN

• APPOINT A PERMANENT SECRETARY

• ELECT A REPRESENTATIVE TO FOUR (4) PERMANENT CONVENTION

COMMITTEES”

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ELECTION OF PERMANENT CHAIRMAN

TEMPORARY CAUCUS CHAIRMAN: “NOMINATIONS ARE NOW IN ORDER FOR

PERMANENT CHAIRMAN OF THIS CAUCUS. THE PERSON ELECTED WILL ALSO

SERVE AS CHAIRMAN OF THE CAUCUS TOMORROW AND AS THE SENATORIAL

DISTRICT DELEGATION LEADER ON THE CONVENTION FLOOR. THE FLOOR IS

NOW OPEN FOR NOMINATIONS.”

NOTE: Do not leave this to chance! If you are not willing to be the Permanent Chairman,

arrange for someone to nominate a reliable, capable person and share the information in this

handbook with that person in advance.

TEMPORARY CAUCUS CHAIRMAN: “_____________ HAS BEEN NOMINATED. ARE

THERE OTHER NOMINATIONS?”

Always ask if there are further nominations. It is not acceptable to allow a motion to close

nominations prematurely; if such motion is made immediately after the first nomination, you

may state that the motion is not recognized and continue with nominations.

TEMPORARY CAUCUS CHAIRMAN: “THE NAME(S) OF

______________________________________ HAS/HAVE BEEN NOMINATED FOR THE

POSITION OF PERMANENT CAUCUS CHAIRMAN. IF THERE ARE NO OTHER

NOMINATIONS, THE CHAIRMAN DECLARES THAT NOMINATIONS ARE NOW

CLOSED.”

If only one person is nominated

If the candidate would like, they are allowed an aggregate of three (3) minutes for nominating

speeches.

Take the vote.

TEMPORARY CAUCUS CHAIRMAN: “ALL THOSE IN FAVOR OF

_____________________ FOR PERMANENT CHAIRMAN, SAY ‘AYE’.”

Pause to determine the number of votes.

“ALL THOSE OPPOSED, SAY ‘NO’.”


TEMPORARY CAUCUS CHAIRMAN: “_________________________ HAS BEEN

ELECTED PERMANENT CHAIRMAN.”

If two or more are nominated

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TEMPORARY CAUCUS CHAIRMAN: EACH CANDIDATE SHALL NOW HAVE THE

OPPORTUNITY TO SPEAK, OR TO HAVE SOMEONE SPEAK ON THEIR BEHALF.

EACH CANDIDATE SHALL HAVE THREE (3) MINUTES FOR NOMINATING

SPEECHES.

Take all nominations prior to nominating and seconding speeches. Nominating speeches should

be made in the order nominated. Candidates are allowed three (3) minutes for nominating

speeches. Candidates are allowed to have multiple people nominate them, but each candidate is

only allowed a total of three (3) minutes for all speeches.

If there are two or more nominees, the vote shall be by secret ballot. (This rule cannot be

suspended.)

Allow every candidate to have a nominating speech.

TEMPORARY CAUCUS CHAIRMAN: “VOTING SHALL BE BY SECRET BALLOT. AT

THIS TIME, BALLOTS WILL BE DISTRIBUTED. PLEASE WRITE THE NAME OF YOUR

SELECTION FOR CAUCUS CHAIRMAN, THEN FOLD YOUR BALLOT ONE TIME

ONLY. THIS WILL SPEED UP THE PROCESS OF COUNTING VOTES. VOLUNTEERS

WILL BE AROUND TO COLLECT YOUR BALLOTS SHORTLY.”

Have volunteers collect the ballots. Ballots should then be counted in the presence of one

representative for each of the candidates on the ballot.

TEMPORARY CAUCUS CHAIRMAN: “BY A VOTE OF _______ TO ________,

_______________________________ HAS BEEN ELECTED PERMANENT CHAIRMAN.”

(AT THIS POINT, THE PERMANENT CHAIRMAN ASSUMES THE CHAIR.)

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APPOINTMENT OF PERMANENT OFFICERS

The Convention Supplemental Rules authorize the Permanent Caucus Chairman to appoint the

Permanent Secretary. Other officials such as Parliamentarian, Sergeant at Arms are optional.

PERMANENT CAUCUS CHAIRMAN: “THE NEXT ITEM OF BUSINESS IS THE

APPOINTMENT OF PERMANENT OFFICERS. THE CHAIR IS PLEASED TO NAME

__________________________ TO BE THE PERMANENT SECRETARY OF THE

CAUCUS.”

If the permanent caucus chairman desires, other permanent officers may be appointed as well.

This could include a parliamentarian, sergeant-at-arms, etc.

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ELECTION OF PERMANENT COMMITTEE MEMBERS

PERMANENT CAUCUS CHAIRMAN: “THE NEXT ITEM OF BUSINESS IS THE

ELECTION OF PERMANENT COMMITTEE MEMBERS. UNDER PARTY RULES, EACH

SENATORIAL DISTRICT IS PERMITTED TO ELECT ONE MEMBER TO EACH OF FOUR

(4) PERMANENT COMMITTEES. THESE COMMITTEES ARE: PLATFORM, RULES,

CREDENTIALS, AND STATE NOMINATIONS.”

PERMANENT CAUCUS CHAIRMAN: EARLIER THIS WEEK, TEMPORARY

COMMITTEES MET TO CONDUCT CONVENTION BUSINESS. A MEMBER OF OUR

SENATE DISTRICT WAS SELECTED TO SERVE ON EACH OF THESE COMMITTEES.

THE TEMPORARY COMMITTEE MEMBERS WERE APPOINTED BY CHAIRMAN

STEVE MUNISTERI THROUGH THE ADVICE OF OUR DISTRICT’S CURRENT STATE

REPUBLICAN EXECUTIVE COMMITTEE MEMBERS. I WILL ASK EACH TEMPORARY

COMMITTEE MEMBER TO PROVIDE A SHORT REPORT ON THEIR COMMITTEES’

ACTION PRIOR TO OPENING NOMINATIONS FOR SELECTING A PERMANENT

COMMITTEE MEMBER.”

PERMANENT CAUCUS CHAIRMAN: “THE CHAIR REQUESTS THOSE WHO WISH TO

MAKE NOMINATIONS BE ALLOWED TO DO SO. THEREFORE, THE CHAIR WILL NOT

ACCEPT ANY MOTION TO CLOSE NOMINATIONS UNTIL IT IS OBVIOUS THERE ARE

NO FURTHER NOMINATIONS FORTHCOMING. ONLY THEN WILL THE CHAIRMAN

CLOSE NOMINATIONS.”

A. Platform Committee:

PERMANENT CAUCUS CHAIRMAN: “_______________________________ SERVED

AS THE TEMPORARY PLATFORM COMMITTEE MEMBER REPRESENTING OUR

SENATE DISTRICT. AT THIS TIME, HE/SHE WILL PROVIDE A SHORT REPORT ON

THE BUSINESS CONDUCTED BY THE COMMITTEE.”

(Allow the committee member to provide a brief report. Following the report, open

nominations for a permanent committee member.)

PERMANENT CAUCUS CHAIRMAN: “WE WILL NOW ELECT OUR MEMBER TO

THE PLATFORM COMMITTEE. THIS COMMITTEE WILL PROPOSE THE WORDING

OF THE PLATFORM TO BE CONSIDERED BY THE ENTIRE CONVENTION. THE

FLOOR IS NOW OPEN FOR NOMINATING A MEMBER TO THE PLATFORM

COMMITTEE.”

In order to be a valid, the nomination must be seconded by another delegate.

PERMANENT CAUCUS CHAIRMAN: “_____________ HAS BEEN NOMINATED.

ARE THERE OTHER NOMINATIONS?”




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PERMANENT CAUCUS CHAIRMAN: “THE NAME(S) OF

______________________________________ HAS/HAVE BEEN NOMINATED TO

SERVE ON THE PERMANENT PLATFORM COMMITTEE. IF THERE ARE NO

OTHER NOMINATIONS, THE CHAIRMAN DECLARES THAT NOMINATIONS ARE

NOW CLOSED.”



speeches.

Take the vote.

PERMANENT CAUCUS CHAIRMAN: “ALL THOSE IN FAVOR OF

_____________________ FOR PERMANENT CHAIRMAN, SAY ‘AYE’.”





PERMANENT CAUCUS CHAIRMAN: EACH CANDIDATE SHALL NOW HAVE THE



SPEECHES.






suspended.)


PERMANENT CAUCUS CHAIRMAN: “VOTING SHALL BE BY SECRET BALLOT. AT

THIS TIME, BALLOTS WILL BE DISTRIBUTED. PLEASE WRITE THE NAME OF THE

CANDIDATE YOU ARE VOTING FOR, THEN FOLD YOUR BALLOT ONE TIME ONLY.

THIS WILL SPEED UP THE PROCESS OF COUNTING VOTES. VOLUNTEERS WILL BE

AROUND TO COLLECT YOUR BALLOTS SHORTLY.”

Have volunteers collect the ballots. Ballots should then be counted in the presence of one

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representative for each of the candidates on the ballot.

After nominations have been closed, a vote must be taken. If there are multiple candidates,

the vote must be taken by secret ballot.

PERMANENT CAUCUS CHAIRMAN: “________________________ HAS BEEN

ELECTED AS OUR MEMBER TO THE PLATFORM COMMITTEE.”

B. Rules Committee:


AS THE TEMPORARY RULES COMMITTEE MEMBER REPRESENTING OUR

SENATE DISTRICT. AT THIS TIME, HE/SHE WILL PROVIDE A SHORT REPORT ON

THE BUSINESS CONDUCTED BY THE COMMITTEE.”



PERMANENT CAUCUS CHAIRMAN: “THE NEXT ELECTION WILL BE FOR A

MEMBER TO THE COMMITTEE ON RULES. THIS COMMITTEE RECOMMENDS

AMENDMENTS TO THE RULES GOVERNING ALL CONVENTIONS AND

MEETINGS OF THE REPUBLICAN PARTY OF TEXAS. THE FLOOR IS NOW OPEN

FOR NOMINATING A MEMBER TO THE RULES COMMITTEE.”

Use the same script for nominations/voting that was used for the Platform Committee

election.




ELECTED AS OUR MEMBER TO THE RULES COMMITTEE.”

C. Credentials Committee:


AS THE TEMPORARY CREDENTIALS COMMITTEE MEMBER REPRESENTING

OUR SENATE DISTRICT. AT THIS TIME, HE/SHE WILL PROVIDE A SHORT

REPORT ON THE BUSINESS CONDUCTED BY THE COMMITTEE.”



PERMANENT CAUCUS CHAIRMAN: “THE FINAL ELECTION WILL BE FOR A

MEMBER TO THE CREDENTIALS COMMITTEE. THIS COMMITTEE WILL

RECOMMEND THE PERMANENT ROLL OF THE CONVENTION. THE FLOOR IS

NOW OPEN FOR NOMINATING A MEMBER TO THE CREDENTIALS COMMITTEE.”

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election.




ELECTED AS OUR MEMBER TO THE CREDENTIALS COMMITTEE.”

D. Organization Committee:


AS THE TEMPORARY ORGANIZATION COMMITTEE MEMBER REPRESENTING

OUR SENATE DISTRICT. AT THIS TIME, HE/SHE WILL PROVIDE A SHORT

REPORT ON THE BUSINESS CONDUCTED BY THE COMMITTEE.”



PERMANENT CAUCUS CHAIRMAN: “THE BUSINESS OF THE ORGANIZATION

COMMITTEE HAS BEEN COMPLETED. THEREFORE, THERE IS NO NEED FOR A

PERMANENT ORGANIZATION COMMITTEE.”

E. State Nominations Committee:

PERMANENT CAUCUS CHAIRMAN: “THE LAST ELECTION TODAY WILL BE

FOR A MEMBER TO THE STATE NOMINATIONS COMMITTEE. THERE WAS NO

TEMPORARY NOMINATIONS COMMITTEE. THIS COMMITTEE RECOMMENDS

TO THE CONVENTION ONE NOMINEE FOR THE OFFICE OF STATE PARTY

CHAIRMAN AND ONE NOMINEE FOR THE OFFICE OF STATE PARTY VICE-

CHAIRMAN. UNDER RULE #41, THE MEMBER ELECTED TO THE NOMINATIONS

COMMITTEE MUST SUPPORT OUR SENATORIAL DISTRICT’S

RECOMMENDATIONS ON AT LEAST THE FIRST ROUND OF VOTING.

ADDITIONALLY, THIS COMMITTEE REPORTS OUR CAUCUS’ CHOICES FOR

STATE EXECUTIVE COMMITTEEMAN AND COMMITTEEWOMAN. THE FLOOR IS

NOW OPEN FOR NOMINATING A MEMBER TO THE STATE NOMINATIONS

COMMITTEE.”


election.




ELECTED AS OUR MEMBER TO THE STATE NOMINATIONS COMMITTEE.”

22

PERMANENT CAUCUS CHAIRMAN: “CONGRATULATIONS TO THE FOUR

DELEGATES WHO WILL BE REPRESENTING THIS DISTRICT ON THE PERMANENT

CONVENTION COMMITTES. THIS IS AN HONOR AND RESPONSIBILITY WHICH WE

KNOW YOU WILL TAKE VERY SERIOUSLY. EACH OF THE FOUR COMMITTEE

MEMBERS NEEDS TO SEE ME ON CONCLUSION OF THIS CAUCUS SO THAT I

MAY SIGN AND GIVE YOU A CERTIFICATE OF ELECTION. YOU WILL NEED TO

PRESENT THIS CERTFICIATE TO THE COMMITTEE CLERK IN ORDER TO BE

SEATED AT YOUR COMMITTEE MEETING.”

PERMANENT CAUCUS CHAIRMAN: “PARTY RULES GIVE DELEGATES,

ALTERNATES, AND REPUBLICAN ELECTED OFFICIALS THE RIGHT TO ATTEND

MEETINGS OF ALL COMMITTEES. ANY DELEGATE OR REPUBLICAN ELECTED

OFFICIAL MAY GIVE ORAL OR WRITTEN TESTIMONY. ALTERNATES MAY BE

GIVEN PERMISSION TO TESTIFY BY INDIVIDUAL COMMITTEES IF TIME PERMITS.”

PERMANENT CAUCUS CHAIRMAN: “THE PERMANENT COMMITTEES ARE

SCHEDULED TO MEET AS FOLLOWS:

PLATFORM & RESOLUTIONS – 7:00 P.M. IN ROOM 108

RULES – 8:00 P.M. IN ROOM 100

CREDENTIALS – 8:00 P.M. IN ROOM 102

NOMINATIONS COMMITTEE WILL MEET TOMORROW AT 12:00 P.M. (NOON)

IN ROOM 103.”

NOTE: In the packet received at the Caucus Training on Thursday morning, there is a

“Certificate of Election” for each of the four committees. You will need to write in the name of

the caucus’ selection for each committee, sign the form, and then present it to the committee

member. They will need this certificate in order to serve on the committee.

23

ANNOUNCEMENTS

(Announce any other information which may have been provided to you.)

ADJOURNMENT

PERMANENT CAUCUS CHAIRMAN: “THIS CAUCUS WILL ADJOURN NOW TO

MEET AGAIN TOMORROW AT 8:00 A.M. IN THIS SAME ROOM. TOMORROW’S

BUSINESS WILL INCLUDE THE ELECTIONS FOR STATE CHAIRMAN, STATE VICE-

CHAIRMAN, AND A MAN AND A WOMAN FOR POSITIONS ON THE STATE

REPUBLICAN EXECUTIVE COMMITTEE. I WOULD ASK THAT YOU ARRIVE ON

TIME SO THAT WE CAN BEGIN BUSINESS IMMEDIATELY.”

PERMANENT CAUCUS CHAIRMAN: “IN ACCORDANCE WITH THE RPT RULES

AND THE CONVENTION SUPPLEMENTAL RULES, ALL OF THE BUSINESS

REQUIRED FOR THE FIRST CAUCUS MEETING HAS BEEN CONDUCTED.

THEREFORE, THIS CAUCUS MEETING IS ADJOURNED.”

URGENT: Caucus minutes must be completed, signed by the Permanent Chairman and

Secretary, and delivered without delay to Room 109.

24

SCRIPT FOR SECOND

CAUCUS MEETING

CALL TO ORDER

PERMANENT CAUCUS CHAIRMAN: “LADIES AND GENTLEMEN, PLEASE TAKE

YOUR SEATS. DELEGATES, IF YOU HAVE NOT ALREADY DONE SO, PLEASE TAKE

A SEAT WITH THE OTHER DELEGATES FROM YOUR COUNTY. IF YOU ARE AN

ALTERNATE, PLEASE TAKE YOUR SEAT IN THE ALTERNATE SECTION BASED ON

YOUR ALTERNATE NUMBER. ONCE WE TAKE ROLL OF DELEGATES, WE WILL SIT

ALTERNATES FOR MISSING DELEGATES.”

PERMANENT CAUCUS CHAIRMAN: “THIS MEETING OF THE #_____ SENATORIAL

DISTRICT CAUCUS WILL NOW COME TO ORDER.”

PERMANENT CAUCUS CHAIRMAN: “THIS IS THE SECOND OF TWO SENATORIAL

DISTRICT CAUCUSES PRESCRIBED BY THE CONVENTION SUPPLEMENTAL RULES.

MY NAME IS __________________________, AND I WAS ELECTED THE PERMANENT

CAUCUS CHAIRMAN BY THE DELEGATES IN ATTENDANCE YESTERDAY.

PERMANENT CAUCUS CHAIRMAN: “WE WILL COMPLETE THE BUSINESS OF THE

CAUCUS TODAY AS SOON AS THE VOTING BODY IS ESTABLISHED.”

25

ROLL CALL

PERMANENT CAUCUS CHAIRMAN: “WE WILL NOW PROCEED TO ESTABLISH

THE VOTING MEMBERS OF THIS CAUCUS. THE SECRETARY WILL CALL THE ROLL

FROM THE LIST OF DELEGATES SUBMITTED TO THE STATE PARTY. AFTER THE

ROLL CALL, THE SECRETARY WILL ANNOUNCE THE RESULTS.”

The procedure for seating delegates and alternates varies according to size and composition of a

caucus. Before commencing with the roll call, explain the procedure that you have established

for your caucus.

PERMANENT CAUCUS SECRETARY: “AS YOUR NAME IS CALLED, PLEASE

ANSWER ‘PRESENT’ AND TAKE YOUR DESIGNATED SEAT.”

The secretary will then complete the roll call process.

PERMANENT CAUCUS SECRETARY: “THERE ARE __________ DELEGATES

PRESENT, WITH A COMBINED VOTING STRENGTH OF ___________, AND THE

TOTAL NUMBER OF DELEGATES ATTENDING AT THE START OF THIS CAUCUS

MEETING IS ____________.”

PERMANENT CAUCUS CHAIRMAN: “THE COUNTY DELEGATION LEADERS WILL

NOW SEAT ALTERNATES FOR THEIR ABSENT DELEGATES. ALTERNATES SHOULD

BE SEATED BASED ON THEIR ALTERNATE NUMBER UNTIL ALL THE DELEGATE

POSITIONS FOR THEIR COUNTY HAVE BEEN FILLED. PLEASE NOTE THAT

ALTERNATES MAY ONLY BE SEATED FOR DELEGATES OF THE SAME COUNTY.”

NOTE: When seating alternates, it is extremely important not to allow alternates elected by one

county or senatorial district convention to sit for absent delegates elected by a convention from

another county or senatorial district.

PERMANENT CAUCUS CHAIRMAN: “THANK YOU, ALTERNATES. PLEASE NOTE

THAT YOU WILL CONTINUE TO SERVE AS AN ALTERNATE FOR THE REMAINDER

OF THIS CAUCUS MEETING AND ALL OTHER CONVENTION BUSINESS. AS

DELEGATES JOIN OUR MEETING, YOU MAY BE ASKED TO RETURN TO THE

ALTERNATE SECTION.”

26

READING OF MINUTES

PERMANENT CAUCUS CHAIRMAN: “THE SECRETARY WILL READ THE MINUTES

OF THE CAUCUS HELD YESTERDAY.”

It is not necessary for the Secretary to prepare detailed minutes. Your copy of the minutes which

you turned in to the RPT Staff Room yesterday may simply be read. The purpose of doing so is

to inform those who were not in attendance at Friday’s caucus about the business conducted at

that caucus meeting.

PERMANENT CAUCUS CHAIRMAN: “ARE THERE ANY CORRECTIONS TO THE

MINUTES?

Pause. There should not be any corrections necessary to the minutes, but some delegates may

have questions regarding the information.

PERMANENT CAUCUS CHAIRMAN: “HEARING NONE, THE MINUTES ARE

APPROVED AS READ.”

27

ANNOUNCEMENT OF ORDER OF BUSINESS

PERMANENT CAUCUS CHAIRMAN: “TODAY’S ORDER OF BUSINESS, AS

SPECIFIED IN THE CONVENTION SUPPLEMENTAL RULES, CALLS FOR THIS

CAUCUS TO:

• MAKE A NOMINATION FOR THE OFFICE OF STATE CHAIRMAN

• MAKE A NOMINATION FOR THE OFFICE OF STATE VICE-CHAIRMAN

• ELECT A STATE EXECUTIVE COMMIITTEEWOMAN

• ELECT A STATE EXECUTIVE COMMITTEEMAN”

28

NOMINATION OF STATE CHAIRMAN

PERMANENT CAUCUS CHAIRMAN: “THE FIRST ORDER OF BUSINESS IS THE

CAUCUS’ RECOMMENDATON FOR STATE CHAIRMAN. THE STATE CHAIRMAN OF

THE REPUBLICAN PARTY OF TEXAS IS RESPONSIBLE FOR LEADERSHIP,

DIRECTION, AND FINANCES OF THE REPUBLICAN PARTY OF TEXAS. THE STATE

CHAIRMAN PRESIDES OVER THE EXECUTIVE COMMITTEE MEMBERS AND ALSO

SERVES ON THE REPUBLICAN NATIONAL COMMITTEE.”

PERMANENT CAUCUS CHAIRMAN: “THE CHAIR REMINDS THE DELEGATES

THAT OUR RECOMMENDATIONS ARE NOMINATIONS ONLY, WHICH, ACCORDING

TO RULE #41, ARE SENT TO THE STATE NOMINATIONS COMMITTEE. FROM THE

NOMINATIONS FORWARDED TO THE COMMITTEE BY ALL DISTRICT CAUCUSES,

THE STATE NOMINATIONS COMMITTEE, BY MAJORITY VOTE, CHOOSES ONE

PERSON TO BE SUBMITTED TO THE CONVENTION AS THE NOMINEE FOR STATE

CHAIRMAN. OUR MEMBER OF THE NOMINATING COMMITTEE MUST SUPPORT

OUR NOMINEE ON AT LEAST THE FIRST BALLOT DURING THE STATE

NOMINATIONS COMMITTEE MEETING.”

PERMANENT CAUCUS CHAIRMAN: “THE CONVENTION SUPPLEMENTAL RULES

ALLOW FOR NOMINATING AND SECONDING SPEECHES FOR NOMINEES TO THE

OFFICE OF STATE CHAIRMAN NOT TO EXCEED AN AGGREGATE OF FIVE (5)

MINUTES, INCLUDING TIME FOR THE CANDIDATE TO SPEAK ON HIS OR HER OWN

BEHALF.”

PERMANENT CAUCUS CHAIRMAN: “IN THE CASE OF MORE THAN ONE NOMINEE

FOR EITHER POSITION, VOTING WILL BE BY SECRET BALLOT.”

PERMANENT CAUCUS CHAIRMAN: “THE FLOOR IS NOW OPEN FOR

NOMINATIONS.”

In order to be a valid, the nomination must be seconded by another delegate.

PERMANENT CAUCUS CHAIRMAN: “_____________ HAS BEEN NOMINATED. ARE

THERE OTHER NOMINATIONS?”




PERMANENT CAUCUS CHAIRMAN: “THE NAME(S) OF

______________________________________ HAS/HAVE BEEN NOMINATED FOR THE

POSITION OF STATE CHAIRMAN. IF THERE ARE NO OTHER NOMINATIONS.”

Pause.

PERMANENT CAUCUS CHAIRMAN: “THE CHAIRMAN DECLARES THAT

NOMINATIONS ARE NOW CLOSED.”

29



speeches.

PERMANENT CAUCUS CHAIRMAN: “ALL THOSE IN FAVOR OF RECOMMENDING

_____________________ FOR STATE CHAIRMAN, SAY ‘AYE’.”




PERMANENT CAUCUS CHAIRMAN: “______________________________ WILL BE

FORWARDED TO THE STATE NOMINATIONS COMMITTEE AS OUR NOMINEE FOR

STATE CHAIRMAN.”





SPEECHES.






suspended.)





THIS WILL SPEED UP THE PROCESS OF COUNTING VOTES.”

NOTE: If more than two candidates are nominated for any position and no candidate receives a

majority vote, the Chair does not have the authority to drop all but the top two candidates from

the next or subsequent ballots unless a Supplemental Rule has been adopted permitting this

process of elimination. You must continue voting with all candidates unless a candidate

withdraws.

30

The correct form of the report is:

Number of votes represented in today’s caucus _____

Total votes cast _____

Number of votes necessary for election _____

Candidate A received _____

Candidate B received _____ (continue with however many candidates necessary)

The teller hands the report to the Chair, who reads the report. Under no circumstances should the

report of the number of votes cast be omitted out of mistaken deference to the losing candidates.

PERMANENT CAUCUS CHAIRMAN: “BY A VOTE OF _______ TO ________, THE

NAME OF __________________________ WILL BE FORWARDED TO THE STATE

NOMINATIONS COMMITTEE AS OUR NOMINEE FOR STATE CHAIRMAN.”

31

NOMINATION FOR STATE VICE-CHAIRMAN

PERMANENT CAUCUS CHAIRMAN: “THE NEXT ORDER OF BUSINESS IS THE

CAUCUS’ RECOMMENDATON FOR STATE VICE-CHAIRMAN. THE CHAIR REMINDS

THE DELEGATES THAT OUR RECOMMENDATIONS ARE NOMINATIONS ONLY,

WHICH, ACCORDING TO RULE #41, ARE SENT TO THE STATE NOMINATIONS

COMMITTEE.”

Use the same script for nominations/voting that was used for the State Chairman election.

After nominations have been closed, a vote must be taken. If there are multiple candidates, the

vote must be taken by secret ballot.

PERMANENT CAUCUS CHAIRMAN: “BY A VOTE OF _______ TO ________, THE

NAME OF __________________________ WILL BE FORWARDED TO THE STATE

NOMINATIONS COMMITTEE AS OUR NOMINEE FOR STATE VICE-CHAIRMAN.”

32

ELECTION OF STATE EXECUTIVE

COMMITTEEWOMAN

PERMANENT CAUCUS CHAIRMAN: “THE NEXT ORDER OR BUSINESS IS TO

SELECT A MAN AND A WOMAN FROM OUR SENATORIAL DISTRICT TO SERVE ON

THE STATE REPUBLICAN EXECUTIVE COMMITTEE (SREC). THE SREC ACTS AS

THE BOARD OF DIRECTORS OF THE REPUBLICAN PARTY OF TEXAS AND MEETS

AT LEAST FOUR TIMES A YEAR TO CONDUCT THE BUSINESS OF THE STATE

PARTY BETWEEN STATE CONVENTIONS.”

PERMANENT CAUCUS CHAIRMAN: “THE FLOOR IS NOW OPEN FOR

NOMINATIONS FOR THE POSITION OF STATE COMMITTEEWOMAN.”



speeches.

PERMANENT CAUCUS CHAIRMAN: “ALL THOSE IN FAVOR OF ELECTING

___________________________ AS OUR STATE REPUBLICAN EXECUTIVE

COMMITTEEWOMAN, SAY ‘AYE’.”




PERMANENT CAUCUS CHAIRMAN: “______________________________ HAS BEEN

ELECTED AS OUR STATE REPUBLICAN EXECUTIVE COMMITTEEWOMAN.”





SPEECHES.





33


suspended.)





THIS WILL SPEED UP THE PROCESS OF COUNTING VOTES.”

NOTE: If more than two candidates are nominated for any position and no candidate receives a

majority vote, the Chair does not have the authority to drop all but the top two candidates from

the next or subsequent ballots unless a Supplemental Rule has been adopted permitting this

process of elimination. You must continue voting with all candidates unless a candidate

withdraws.

The correct form of the report is:

Number of votes represented in today’s caucus _____

Total votes cast _____

Number of votes necessary for election _____

Candidate A received _____

Candidate B received _____ (continue with however many candidates necessary)

The teller hands the report to the Chair, who reads the report. Under no circumstances should the

report of the number of votes cast be omitted out of mistaken deference to the losing candidates.

PERMANENT CAUCUS CHAIRMAN: “BY A VOTE OF _______ TO ________,

_______________________________ HAS BEEN ELECTED STATE COMMITTEEWOMAN

FROM SENATORIAL DISTRICT #________.”

ELECTION OF STATE COMMITTEEMAN

PERMANENT CAUCUS CHAIRMAN: “THE NEXT ORDER OF BUSINESS IS

ELECTION OF OUR DISTRICT’S STATE COMMITTEEMAN. THE FLOOR IS NOW OPEN

FOR NOMINATIONS FOR THE POSITION OF STATE COMMITTEEMAN.”

Use the same script for nominations/voting that was used for the State Committeewoman

election.

After nominations have been closed, a vote must be taken. If there are multiple candidates, the

vote must be taken by secret ballot.

34

PERMANENT CAUCUS CHAIRMAN: “BY A VOTE OF _______ TO ________,

_______________________________ HAS BEEN ELECTED STATE COMMITTEEMAN

FROM SENATORIAL DISTRICT #________.”

IMPORTANT ANNOUNCEMENT FOR THE SREC COMMITTEEMAN AND WOMAN

“CONGRATULATIONS TO THOSE ELECTED TO REPRESENT US ON THE STATE

EXECUTIVE COMMITTEE FOR THE NEXT TWO YEARS. THERE WILL BE A SPECIAL

MEETING OF ALL SREC MEMBERS IMMEDIATELY ON ADJOURNMENT OF THE

CONVENTION GENERAL SESSION ON SATURDAY. THE MEETING FOR SREC

MEMBERS WILL BE IN ROOM 201 A/B.

NOTE: In the packet you receive at the Caucus Chairman training, there is a form titled “State

Nominations Committee – Election Results.” Please complete this form and give it to your

caucus’ Nominations Committee member. They will need this information in order to make a

proper report during the Nominations Committee meeting.

35

ANNOUNCEMENTS

PERMANENT CAUCUS CHAIRMAN: “THE STATE NOMINATIONS COMMITTEE

WILL MEET AT 12:00 P.M. (NOON) FOR THE PURPOSE OF NOMINATING A STATE

CHAIRMAN AND VICE-CHAIRMAN, BASED ON THE VOTES TAKEN DURING EACH

SENATORIAL DISTRICT CAUCUS MEETING. THE COMMITTEE’S NOMINEE WILL

THEN BE FORWARDED TO THE ENTIRE CONVENTION DURING THIS MORNING’S

GENERAL SESSION. THE STATE NOMINATIONS COMMITTEE WILL ALSO REPORT

EACH SENATE DISTRICT’S SELECTIONS FOR THE STATE REPUBLICAN EXECUTIVE

COMMITTEE. THIS COMMITTEE MEETING IS TO BE HELD IN ROOM 103.”

Announce any other information which may have been provided to you.

ADJOURNMENT

PERMANENT CAUCUS CHAIRMAN: “IN ACCORDANCE WITH THE RPT RULES

AND THE CONVENTION SUPPLEMENTAL RULES, ALL OF THE BUSINESS

REQUIRED FOR THE SECOND CAUCUS MEETING HAS BEEN CONDUCTED.

THEREFORE, THIS CAUCUS MEETING IS ADJOURNED.”

PERMANENT CAUCUS CHAIRMAN: “THE CONVENTION PROGRAM AND NEXT

GENERAL SESSION WILL BEGIN PROMPTLY AT 10:00 A.M.”

URGENT: Caucus minutes must be completed, signed by the Permanent Chairman and

Secretary, and delivered without delay to Room 109.

2014 State Convention Fort Worth - Republican Party of Texas2. No credentials challenges can be brought before the caucus. Refer any challenge to the Credentials Committee. 3. A delegate

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