2014 City of Joondalup Festival Parade JoondalupFestival2014...Junkadelic (Ken Allen & Co) – featuring the creation of a series of umbrella lanterns, ... including character lanterns,

2014 City of Joondalup Festival Parade

Artist Application PackSaturday 29 March and Sunday 30 March 2014

Applications close Friday 22 November 2013

2014 Joondalup Festival Artist Application Pack

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1. Overview1.1 2014 Joondalup Festival: Saturday 29 and Sunday 30 March 2014

The Joondalup Festival is the spectacular finale to the City of Joondalup’s summer events season. Celebrating sixteen years in 2014, it is the northern corridor’s largest and most significant community event: a two-day feast of arts and cultural happenings.

One of the highlights of the Festival is the Festival Parade, a participative community arts project that showcases the talent, energy and creativity of the local community.

After the success of the 2013 Joondalup Festival, which for the first time featured a lantern parade at twilight, the City of Joondalup will further develop the idea for 2014.

The theme of “Imagining Australia – Larger than Life” will form the basis for Joondalup’s second twilight Lantern Parade with a strong emphasis on iconic images and creatures of Australia being created as large-scale lanterns. A key theme for the 2014 Joondalup Festival is the idea of migration and arrival, playing with the concept of ‘packing up your troubles’ and moving to a new place. In the 1950’s Joondalup was a very different place; visited for its drive-in cinemas, market gardens, holiday shacks, limestone quarries and dance hall. Joondalup has since welcomed many people from all over the world into this region and has grown immensely. The Festival aims to celebrate this journey by using the 1950’s as a key influence on decor, styling and programming.

The 2014 Lantern Parade will draw inspiration from: “Imagining Australia - Larger than Life”

The 2014 Joondalup Festival Parade will take place from 6.45pm to 7.30pm on Saturday 29 March 2014 (Sunset is forecast to occur at 6.17pm).

The City invites artists and arts groups to submit an Expression of Interest for involvement in the 2014 Joondalup Festival Parade.

Successful artists and arts groups will receive a commission to assist City of Joondalup schools in creating lanterns, or to create an independent lantern entry for the parade, inspired by the theme “Imagining Australia – Larger than Life.”

All artists, arts groups and community cultural development workers from a range of art forms are encouraged to apply.

All the details are contained within this application pack. If you wish to be involved, simply complete the online entry form.

If you are unable to access the electronic form or wish to receive a hard copy, please contact the City’s Principal Arts Officer on 9400 4927.

1.2 Examples of work from the Lantern Parade in the 2013 Joondalup Festival

The 2013 Joondalup Festival, for the first time, showcased a twilight Lantern Parade inspired by the theme “Glowing Together” with a strong emphasis on exploring local stories through the magic and beauty of lanterns.

Below are some images of the lanterns that were created in conjunction with local Joondalup schools and community groups. Alternatively, if you would like to watch the spectacular 2013 Joondalup Festival Lantern Parade, you can view it at the following link.

Fig 1 – Schools based in the City of Joondalup were partnered with Little Carrot Productions (Bec Massey and Lewis Horn) - Pyramid lanterns created and decorated by the students exploring the theme of Lake Joondalup and local stories.

http://www.joondalup.wa.gov.au/o/survey_new.asp?sid=368

http://www.youtube.com/watch?v=mqE4ij7XfxA&hd=1


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Fig 2 – Schools based in the City of Joondalup were partnered with Little Carrot Productions (Bec Massey and Lewis Horn) - Star lanterns created and decorated by the students exploring the theme of Lake Joondalup and local stories.

Fig 3 – Community Groups - Community groups participated in the 2013 Lantern Parade. Please note the parade is non-motorized.

Fig 4 – Little Carrot Productions (Bec Massey and Lewis Horne)

Fig 5 – Little Carrot Productions (Bec Massey and Lewis Horne) – This lantern was inspired by the story of the Charnok woman and Lake Joondalup.


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Figure 6 - Duncraig Primary School was partnered with Junkadelic (Ken Allen & Co) – featuring the creation of a series of umbrella lanterns, choreography and music that created the effect of jellyfish.

2. Artist brief 2.1 Festival parade entries

The City will commission artists and arts groups to participate in the parade through one of two options: Gold Package or Silver Package. Below is a breakdown of the packages.

2.2 Gold Package – School Entry: Artist-In-Residence Program

What is the objective?

Facilitate workshops with a local school to assist them in the creation of a series of lanterns that work with the theme: “Imagining Australia – Larger than Life.”

What is the theme?

Artists or arts groups interested in participating in this package will be contributing to the creation of lanterns that will collectively feature as a large-scale illuminated story for the Parade, including character lanterns, iconic images and creatures of Australia being created as large-scale lanterns. Schools will be assigned suitable lanterns based on the age of the participants.

Expressions of Interest for the Gold Package will be considered in terms of the selection criteria (see 4.1 below). Artists will be assigned to a school, based on the skills and needs of the school in relation to the number and age of participants.

Where will the workshops be held?

Artist assistance to schools in developing lantern entries for the parade will take the form of facilitated workshops to be hosted on-site at the allocated school.

The quantity, size and scope of these workshops are to be negotiated between the school and their allocated artist or arts group, with the assistance of the Principal Arts Officer.

Workshop scheduling and content will largely be determined by the number of students participating, the amount of adult support provided and the nature of the Parade entry. As a guide, previous workshops provided to schools have typically taken place over four to six full days.

What should the workshops include?

Typical parade workshops include an artist or arts group assisting a school with one or more of the following:

■■ Planning sessions to help students explore ideas and conceptualise their entry;

■■ The design and construction of costumes;

■■ The design and construction of large-scale lanterns such as puppets;

■■ Choreographing movement and animation;

■■ Developing a musical component to the entry (construction of simple instruments and instruction in composition and performance);

■■ The coordination of rehearsals and of the parade entry on the day of the Parade; and

■■ Financial support for the purchase of bulk materials.

2.3 Silver Package – Independent Entry

What is the objective?

Create your own lantern entry, deliver it and operate it on parade day (i.e. with no school involvement).

Artists or arts group interested in the Silver Package – Independent Entry must develop a lantern entry within the context of the theme: “Imagining Australia – Larger than Life.” This package provides flexibility to artists and arts groups to submit entries where they have a preference to work independently and without association to a school group.

Expressions of Interest for the Silver Package – Independent Entry will be considered in terms of the selection criteria (see 4.1) but will not be considered in relation to a school.

How much funding can be accessed for the Silver


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Package?

It is noted that the City still requires a minimum of eight to ten artists who will work collaboratively with schools and subsequently more funding will be available to artists who select the Gold Package. However, it may not be feasible for some artists to work with a City of Joondalup school or who may have an idea which they can execute independently and that will offer added diversity to the Parade.

For example, an artist may have the capacity to independently create a large-scale lantern piece or puppet in their own studio, using techniques or equipment which would not be suitable for student involvement.

Where are the lanterns stored?

Silver Package - Independent entries created by the artists or arts group must take place at their own premises or at a location organised by the applicant. Artists may work alone but are encouraged to consider collaborating with other artists or community groups of their choice to create and/or deliver their entry.

Selection criteria and other conditions relating to transport, contracts and timelines are the same as for school entries.

What are we required to do for the Lantern Parade?

On Parade day the artists or arts group will be responsible for participating in the Parade with their creation. Involvement from additional people sourced by the artists or arts group to support them on parade day is encouraged regardless of their assistance or contribution to the artists or arts group in regards to the production of the entry.

All Expressions of Interest for a commission to create a lantern entry for the parade close on Friday 22 November 2013.

Successful applicants will be notified by Thursday 28 November 2013.

All Expressions of Interest must clearly address the selection criteria.

2.2 Contracts – (all artists)

All selected artists or arts groups will be contracted for the creation of lanterns for the Parade.

The finalisation of a City contract for selected artists and arts groups for Silver Package – Independent Entry may be subject to submission of satisfactory parade entry designs and budgets by Friday 13 December 2013. This must include:

■■ A written statement of the design concept (1 page minimum).

■■ Design sketches – with indication of scale.

■■ A written statement of the materials to be used in Parade entry and methods of construction.

■■ A list of key personnel involved.

■■ A detailed budget breakdown of labour and materials costs.

■■ Location of space where entry may be created and stored until Parade day.

Final contracts will be sent out by Tuesday 17 December 2013 and must returned by Monday 13 January 2014.

2.3 Production of lantern entries

Some entries may be large-scale lanterns that may be handled or manoeuvred by students, teachers and parents or artists.

There are several types of lanterns that artists or arts groups can develop for their Parade entry:

■■ Pyramid lanterns

■■ Large-scale characters

■■ Large-scale shapes

■■ Puppets/Animated lanterns.

Artists working with schools to create an entry will in effect be producing lanterns that will contribute to the theme: “Imagining Australia – Larger than Life.” The story will involve character lanterns, iconic images and creatures of Australia being created as large-scale lanterns. Artists may be assigned lanterns in consultation with the Principal Arts Officer to ensure that all elements needed for the overall theme of the story are explored, featured and implemented. There is also flexibility for artists to contribute to the design and production process at a creative or artistic level.

All selected artists will be invited to an initial meeting and brainstorming session that will include the presentation of the theme. This will take place prior to the commencement of workshops with schools or construction of independent lanterns. Please refer to section 5 of the application pack for further information.


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Please contact the City’s Principal Arts Officer for further details regarding the story of the Parade theme.

2.4 Construction

The City requires that lanterns must be:

■■ Safe and well constructed;

■■ Eye-catching and colourful;

■■ Highly mobile:

■■ Easy to hold and walk with or

■■ Easily pushed or pulled by Parade participants (use of motorised vehicles is not allowed – see 2.7 below);

■■ Easily transported (see 2.8), and

■■ Able to traverse the parade route.

Lantern design must take into consideration the safety of students and the general public. All lanterns will need to pass a safety check prior to being accepted into the Parade.

2.5 Vehicle restrictions

Entrants should note that the safety guidelines exclude all motorised entries for the 2014 Festival Parade.

Non-motorised vehicles such as scooters, skateboards, roller-skates, bicycles, trolleys, handcarts and rickshaws are welcomed.

2.6 Transportation of lanterns

It is the responsibility of the artists to organise all transportation of lanterns from initial collection to workshops for construction and then back to the City of Joondalup for the Parade. Transport costs may be added to your budget if the hire of transportation is required. Artists must also provide a storage location for the float from the initial collection day through until Saturday 29 March 2014. Note that for the Gold Package – School Entry, storage space may be provided by the school, subject to negotiation with the allocated school.

2.7 Creative content

The theme for the Parade aims to set an artistic challenge that will encourage artists, art groups and school participants to explore the theme of “Imagining Australia – Larger than Life.” There will be a strong emphasis on iconic images and creatures of Australia being created as large-scale lanterns. Artists are encouraged to research and create lanterns inspired by the Joondalup area and play with the concept of ‘packing up your troubles’ and moving to a new place.

Creative Brief – Keywords

Australia / 1950’s / Arrival / Destination / Migration / Transformation / Flight / Travel

Artists will be responsible for the creative design and construction of lanterns regardless of whether they are working collaboratively with a school or independently. Although artists who are working with schools will have a guiding creative brief for the production of their entry, there is plenty of scope for artistic interpretation and imagination.

3. Artist requirements 3.1 Insurance

The City requires that the artists or arts groups to be commissioned for this project must be covered by public liability insurance and must provide a copy of the Certificate of Currency.

The City can arrange for public liability insurance for those artists or arts groups that do not have insurance. If you require further information regarding insurance please contact the City’s Principal Arts Officer.

3.2 Working with children clearance

A copy of a current Working with Children Check or a receipt for payment for a Working with Children Check application must be scanned and emailed or posted along with the Expression of Interest form for all applicants interested in the Gold Package – School Entry Artist-in-residence program only.

This is also required for Silver Package – Independent Entry if the artist proposes to work with any person under the age of 18 years to create or deliver the float. If an arts group is submitting an Expression of Interest, all members of the group who may have contact with young people must individually meet these requirements also.

Applications for Working with Children Checks may be made at participating Australia Post Offices.

3.3 ABN and invoice requirements

Artists or arts groups are required to invoice the City of Joondalup for all commission payments, quoting the purchase order number supplied by the City (see 3.4.2 for detail on payment schedule).

If the artist or arts group has an Australian Business Number (ABN), the fee must reflect their GST status:

■■ If registered for GST, GST must be included;

■■ If not registered for the GST, GST must not be included.

If the artist or arts group does not have an ABN, the invoice should not include GST. In this case, the artist or arts group must provide a signed and completed “Statement by Supplier” form from the Australian Taxation Office. Failure to do so may require the City to withhold 48.5% of the agreed fee.


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3.4 Artist Contracts

The City of Joondalup will endeavour to send out all artist contracts by 17 December 2013. All artists must return the signed contract back to the City of Joondalup by 13 January 2014.

3.5 Artist Fees and Payment Schedule

3.5.1 Fees

Final commissions will be allocated by the Principal Arts Officer and Parade Coordinator based on the available budget and scope of the proposal.

3.5.2 Gold Package – School Entry Artist-in-residence program only

The commission paid to artists and arts groups is based on the delivery of the Parade entry. Artists selected to work with schools will be offered an inclusive list of materials (unless supplied by City), labour, equipment hire, and onsite workshops with schools.

Materials for lanterns will be supplied by City unless the artist or arts group have a concept that requires other nominated materials.

3.5.3 Silver Package – Independent Entry

The commission paid to artists and arts groups is based on the delivery of the parade entry. Artists selected to work with schools will be offered a fee inclusive of additional materials (base supplied by the City), labour, equipment hire, and onsite workshops with schools.

Below is an example budget for artists or arts groups to design and create a lantern without the school workshop package.

Example: Silver Package – Independent Entry

Item Notes Estimated Cost

1x Large-scale Lantern

• Design concept developed by artist

• Construction by artist only

• Materials

• Labour

$1,500.00

Transportation Costs

Based on initial quotes received by “Trailer Company 1”

$250.00 for all transportation

Rent Costs Float stored in external premises

$350.00

TOTAL COST $2,100.00

3.5.2 Payment Schedule

All artists or arts groups will be issued with a contract. One copy is to be signed and returned to the Principal Arts Officer within two weeks of receipt.

Payment will be arranged in two stages:

■■ 50% upon receipt of signed contracts and invoices

■■ 50% upon completion of the project.

In certain instances, where the artist requires significant outlay for materials which they are unable to make without prior payment, the City may consider making payment prior to completion or directly paying invoices for larger items on the artists behalf.

Please note: The payment process within the City of Joondalup is complex and requires the correct completion of a number of documents. Payments will be made within 30 days from the end of the month that the invoice is received.

3.6 Photograph Releases

Artists must complete the attached Photograph Release form and return it with their application. This release relates to photographs taken by the City during the Parade.

Artists who are commissioned to work with a school are not responsible for obtaining photo release clearances for all students. This is to be coordinated by the School.


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4. Artist and Arts Group Selection Criteria In addition to the submission of an Expression of Interest form, artists and arts groups must address the selection criteria. A short statement addressing each of the criteria and relevant documentation must be attached with the Expression of Interest form or emailed/posted with other required documentation.

4.1 Selection Criteria

The following selection criteria needs to be addressed:

■■ Artistic skills and experience

■■ Previous relevant experience related to parade entries (e.g. – construction of floats; mobile artworks, puppets, creation of costumes, hand-held props or musical instruments; development of drama, music or choreography; and, use of innovative and/or recycled materials).

Only For Applicants Interested In The Gold Package

School Entry should also provide evidence of:

■■ Experience in working with young people and schools;

■■ Demonstrated ability to create artworks that involve children and include skills development; and

■■ Demonstrated ability to liaise and coordinate an arts project effectively with teachers and parents.

Checklist: ¨ A completed Expression of Interest form

¨ A current resumé including references and photographic examples of previous work

¨ ABN details (or Statement by Supplier from the ATO)

¨ A statement addressing the selection criteria

¨ Signed copy of the Photograph Release form (attachment 1)

¨ Artist Fees and Payment Schedule (copy of the budget)

¨ Current Working with Children Clearance (if applicable – see 3.2)

¨ A copy of Public Liability Insurance Certificate of Currency.

Availability for the following dates:

■■ Artists must attend all key meetings listed in the Artists’ Timeline (see 5).

■■ Artists must be available for lantern transportation on Friday 28 March 2014.

■■ Artists must be available from 12.00noon until the conclusion of the Parade (approximately 7.00pm) on Saturday 29 March 2014.

■■ Artists must be able to commit to meeting all Parade deadlines and school workshop timetables negotiated with the teachers in accordance with the contract (if applicable).


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5. Artists’ and arts group timeline The following dates are subject to change at the City’s discretion:

2013 Key Dates

Deadline for Expressions of Interest Friday 22 November 2013

Selected artists notified of involvement Wednesday 27 November 2013

Artists and arts groups assigned to schools (if applicable) Thursday 28 November 2013

Meeting with Principal Arts Officer and Parade Coordinator.

The purpose of this meeting is to clarify the Parade proposals and requirements of the artists, arts groups and schools. This meeting is subject to availability.

This will be done on an individual basis and organised when your Expression of Interest has been accepted.

Artist or Parade Coordinator to make contact with their allocated schools. Prior to the end of Term 4

(Thursday 19 December 2013) TBC

Silver Package – Independent Entry may be subject to submission of satisfactory Parade entry designs and budgets

Friday 13 December 2013

Artist contracts to be sent out Tuesday17 December 2013

2014 Key Dates

Artist contracts to be returned to the City of Joondalup Monday 13 January 2014

Term 1 commences Monday 3 February 2014

Parade artists’ meeting with schools Monday 10 February, 4.00pm (TBC)

School parade workshops (specific dates to be negotiated between artists, arts groups and schools involved)

Monday 10 February – Friday 21 March 2014

Walk-through of Parade route (representative required)

Monday 24 March 2014, 4.00pm (TBC)

Parade entry completion Thursday 27 March 2014

Lantern transportation (organised by artists)

Friday 28 March 2014 (Specific times TBC)

Joondalup Festival Parade Saturday 29 March 2014

5.15 pm – Participants required on site

6:17 pm - Sunset

6.30 pm – Parade begins

7.15 pm – Parade concludes

7.30 pm – Parade winners announced on Festival Main Stage

(Times are yet to be confirmed) School representative required


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Attachment 1Photo Release

I/we grant the City of Joondalup the rights to use/publish the photo(s) taken during the 2013 City of Joondalup Festival Street Parade of myself and/or my artworks for use in general promotional material. I grant these rights on the understanding that they incur no fee, and that I/we have no interest in the copyright of the photos.

Full Name/s

Signature Date

If you would like more information, please contact

Nicole Warren, Principal Arts Officer T: 9400 4927 E: [email protected]

T: 08 9400 4000 F: 08 9300 1383 Boas Avenue Joondalup WA 6027 PO Box 21 Joondalup WA 6919

joondalup.wa.gov.au

This document is available in alternate formats upon request.

2014 City of Joondalup Festival Parade JoondalupFestival2014...Junkadelic (Ken Allen & Co) – featuring the creation of a series of umbrella lanterns, ... including character lanterns,

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