2014-2015 Celdt Nuts n Bolts

Assessment Services*2014-2015 CELDT June 3 & 4, 2014

Nuts & Bolts Training

Assessment Services

*AgendaWhats New for 2014-15CELDT OverviewTest SecurityTest Coordinator Responsibilities

Assessment Services*Whats New for 2014-15?No Field testing = all schools have been assigned Form 1Examiners Manuals = directions to students to stow away materials not needed for testing have been changed to put away materialsAnswer Books= several fields previously included on the demographic pages do not need to be hand-grid; these fields will be extracted from CALPADs

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Assessment Services*CELDT Overview: The PurposeInitial Assessment: to identify new students who are English learners and determine their level of English proficiencyAnnual Assessment: to assess all English learners on their progress in acquiring the English language

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Assessment Services*Initial AssessmentAdministered to all newly enrolled (to the district) students in Grades K-12 with a language other than English indicated on their Home Language SurveyMust be administered within 30 calendar days of enrollmentTo determine English proficiency for all new studentsAdministered throughout the year

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Assessment Services*Annual AssessmentAdministered to all continuing English learners in Grades K-12 Administered September 2, 2014 through October 15, 2014To assess the progress of English learners on acquiring listening, speaking, reading, and writing skillsUsed in determining Reclassification

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Assessment Services*CELDT Domains

LISTENINGSPEAKINGREADINGWRITINGFollowing Oral Directions

Teacher Talk

ExtendedListeningComprehension

Rhyming (Grades K-2)Oral Vocabulary

Speech Functions

Choose & Give Reasons

4-Picture NarrativeWord Analysis

Fluency and Vocabulary

ComprehensionLetters & Words (K-1)

Punctuation & Capitalization (K-1)

Grammar & Structure (2-12)

Writing Sentences (2-12)

Short Compositions(2-12)

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Assessment Services*Test SecuritySecurity Agreements- must be completed by test site coordinatorsSecurity Affidavits- must be completed by site staff who will have access to the CELDT materials; return in BLUE envelopeAll materials must be kept in a LOCKED, SECURE area before and after testingPages 37 & 39 in manualBLM

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Assessment Services, SDUSD*Test SecurityBLM

Assessment Services, SDUSD

*Before TestingAttend TrainingReceive & Inventory MaterialsIdentify Students to TestPrepare Materials & LocationsPlan Testing Schedule

Assessment Services*TrainingNuts & Bolts Testing logistics for the 2014-15 CELDT administrationProvided by the Assessment Services DepartmentJune 3 & 4

Examiners Training How to administer the different portions of the CELDT (2 types of training offered)Provided by the Office of Language AcquisitionVarious dates & timesSee Administrative Circular No. 72

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Assessment Services*Receiving MaterialsTest booklets, blank answer books, and coordinator kits (GISs, SGLs, Blue Envelope)Pre-Id labels for answer books

Week of August 18Early OctoberCELDT Materials

Barcode Labels Delivered to sites via truck deliveryAvailable for pick-up from Assessment Services (Ed Center)

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*Receiving Materials continuedBLM

*Identify Students to be TestedSites must run EL rosters in the beginning of the school year to determine which students must test

Assessment Services*Special Education & 504 StudentsReview IEP and 504 Plans for accommodations & modifications that must be made available to students Hand-grid Box 15 AFTER testing only if the student actually used the accommodation or modification

See Attachment B of Administrative Circular No. 74

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Assessment Services*Estimated Administrative Times for Form 1

TestEstimated TimeListening20 minutes (Grades 2-12)25 minutes (Grades K-1)Speaking15 minutes (Grades K-12)Reading50 minutes (Grades 2-12)20 minutes (Grades K-1)Writing2 Sessions, 30 min. each (Grades 2-12)20 minutes (Grades K-1)

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Assessment Services*Group Administration Guidelines

LISTENINGGrades K-1 = Individually AdministeredGrade 2 = Groups of 5 or fewerGrades 3-12 = Groups up to 25 (1 proctor for each 20 students in a group)READINGGrades K-1 = Individually AdministeredGrades 2-12 = Sensible Group Size (1 proctor for each 20 students in a group)WRITINGGrades K-1 = Individually AdministeredGrades 2-12 = Sensible Group Size (1 proctor for each 20 students in a group)SPEAKINGGrades K-12 = Individually Administered

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Prepare Test Materials for DistributionAssessment Services*BLMRedBluePurpleGreenBrown

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*Prepare Testing LocationsFree from noise & interruptionsGood light & ventilationOne proctor for every 20 students in a group Make necessary arrangements for students w/IEPs & 504s

*During TestingScoring & Data EntryPre-ID Barcode LabelsAnswer BooksTesting Irregularities

Assessment Services*Site Scoring & Data EntryAll portions of the CELDT must be scored by the site for Initial Assessment (I.A.) Scores for I.A. must be entered into Zangle AFTER September 12, 2014

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Assessment Services*Pre-Id Barcode LabelsPre-ID barcode labels will be available for pick-up in early October (wait for email)

Pre-ID barcode labels will be provided for students enrolled BEFORE September 15th

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Answer BookFilling in student-identifying information and sample answer books on Pages 22-28 in manualBARCODE LABEL

INCLUDED IN PRE-IDMUST BE COMPLETED BY HANDFRONTAnswer Book WITH Pre-ID LabelPage 22 in manual

BACK OF DOCUMENTINCLUDED IN PRE-IDMUST BE COMPLETED BY HANDONLY COMPLETE IF DIRECTED BY ERIN GORDONAnswer Book WITH Pre-ID LabelMUST BE COMPLETED IF USEDPage 25 in manual

MUST BE COMPLETED BY HANDAnswer Book WITH Pre-ID LabelMUST BE COMPLETED IF USED BY STUDENTONLY COMPLETE IF DIRECTED BY ERIN GORDON

MUST BE COMPLETED BY HANDFRONTAnswer Book WITHOUT Pre-ID LabelPage 22 in manual

Answer Book WITHOUT Pre-ID LabelStudent ID: must be RIGHT-JUSTIFIED; use LEADING zeros

BACK OF DOCUMENTMUST BE COMPLETED BY HANDONLY COMPLETE IF DIRECTED BY ERIN GORDONAnswer Book WITHOUT Pre-ID LabelMUST BE COMPLETED IF USEDPage 25 in manual

*Testing Irregularities & Security BreachesCheating by student(s)Failing to follow test administration directions in Examiners ManualCoaching studentsAllowing examiners to take the test home for gradingAllowing students to take the test out of designated testing area

Make copy of report forms for your files; send original in BLUE envelopeBLMReport all suspected Irregularities to Erin Gordon ASAPPage 35 in manual

*After TestingReturn to Assessment ServicesApportionment FormChecking Answer BooksComplete the GISsComplete the S/GL

Assessment Services*Checking Answer BooksAll student-identifying information is complete and correct for each answer book Field 9 is hand-grid (date test completed)All stray pencil marks have been erased Answers have been transcribed to clean answer book if original was damaged

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Preparing Materials for ReturnFOR EACH GRADESeparate and count completed Annual Assessment (A.A.) answer books from Initial Assessment (I.A.) answer booksGrade 3 I.A.Grade 3 A.A.= 11= 7Total answer books for grade 3 = 18

Assessment Services*Apportionment FormA.A.Place in BLUE envelopeI.A.7701811111100

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Assessment Services*Principals CertificationPlace in BLUE envelope

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Assessment Services*Completing the Group Identification Sheet (GIS)Page 32 in manualOne GIS must be completed for each grade levelPre-codedPre-codedPre-printedMust compete number of students tested & grade level

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For Each Grade LevelHAND-CODED I.A. DocumentsBARCODE I.A. DocumentsHAND-CODED A.A. DocumentsBARCODE A.A. DocumentsGIS on top

Assessment Services*Complete the School/Group List (S/GL)Every GIS must have an entry on the S/GLPlace in BLUE envelopePage 33 in ManualComplete #4 & 6

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Assessment Services*Packing Materials for ReturnPlace the completed GIS on top of the used answer books; then place in the PLASTIC BAGGIELabeling the PLASTIC BAGGIE:School nameGrade levelNumber of answer books in baggieFor grade levels that require more than one baggie, number the baggies (i.e. 1 of 2, 2 of 2)

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Assessment Services*Packing Materials for Return continuedPlace all labeled baggies in original CELDT boxes Place the completed S/GL for your site in the BLUE envelopePlace any unused preprinted barcode labels in an envelope marked w/your site name

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Assessment Services*The BLUE EnvelopeCompleted S/GL Completed & signed Principals Certification Completed Apportionment Form Signed Test Security Affidavits for all staff who have had or will have access to CELDT materialsAny Test Irregularity Reports

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Assessment Services*Schedule for Return

DATESCHOOL TYPECALENDAROct 15ElementaryTraditionalOct 16SecondaryTraditionalOct 17AllYear Round

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Assessment Services*Returning MaterialsReturn to 2351 Cardinal Lane by 4:30 p.m. on your assigned day

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Assessment Services*Returning Materials AFTER Annual Assessment WindowKeep all unused test materials at your site for continuing initial identification of new students Use the YELLOW envelope provided for the monthly return of I.A. materials to Annex 3 after October 17

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Assessment Services*Contact InformationErin Gordon (619) 725-5687Denise Ormsbee (619) 725-7059General Information (619) 725-7065OLA CELDT Hot Line at (619) 725-7282 Fax Number (619) 725-7070

Website = http://www.sandi.net/Page/53458

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