Page 1 of 13 Request for Expression of Interest for Project Management Consultancy for COCHIN SHIPYARD LIMITED Cochin Shipyard Limited PO Bag # 1653, Perumanoor P O Kochi – 682015 Tel: +91 484 2361181, 2371211 Fax: +91 484 2370897 Web: www.cochinshipyard.com For the Development of an International Ship Repair Facility at Willingdon Island, Cochin Port Trust, Kochi March 2013
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Page 1 of 13
Request for Expression of Interest for
Project Management Consultancy
for
COCHIN SHIPYARD LIMITED
Cochin Shipyard Limited
PO Bag # 1653, Perumanoor P O
Kochi – 682015
Tel: +91 484 2361181, 2371211
Fax: +91 484 2370897
Web: www.cochinshipyard.com
For the Development of an International Ship Repair Facility
at Willingdon Island,
Cochin Port Trust, Kochi
March 2013
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CONTENTS
Section Description Page
1 Introduction & Objective 3
2 CSL Proposal 3
3 CSL’s contractual agreement with CPT 4
4 Scope of the Assignment 4
5 Detailed scope of work 5
6 Eligibility Criteria 8
7 Instruction to Applicants 10
8 Proforma for submission of Expression of Interest 12
9 Submission of Expression of Interest 13
10 Last date for submission of proposal 13
11 List of annexures 13
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1 Introduction & Objective
Cochin Shipyard Limited (CSL) is a premier Ship Building & Ship Repair company fully
owned by the Government of India. CSL was incorporated in the year 1972 with a land
area of 170 acres. Further details of our yard can be obtained from the website:
‘www.cochinshipyard.com’.
As a part of CSL’s overall growth agenda, it seeks to focus on Ship Repair as an
important area for future thrust. With this agenda, CSL signed an agreement with Cochin
Port Trust (CPT) on 24th Dec 2012 for setting up of International Ship Repair Facility
(ISRF) in their premises at Willingdon Island. This facility is presently located in a land
area of about 42 acres having water frontage about 800 M, quay length of 86 M, dry dock
measuring 66 x 12.5 x 4M along with work shops built in 1938.
CSL now proposes to select a Project Management Consultant / Firm of consultants with
proven track record as Project Consultant in Shipyard / Port projects, for the CPT project.
Selection of consultant will be done through competitive tendering process by inviting
bids from interested, qualified and short listed parties for which, we are floating this EOI
bid.
The Project Management Consultant shall be responsible to CSL for the development of
an International Ship Repair facility at CPT (ie, installation of a ship lift, transfer system
& allied facilities) from the conceptual stage to the operational stage. The selected
consultant shall be awarded the consultancy assignment on a lump sum fixed consultancy
fees on achievement of pre-defined milestones.
2 CSL Proposal
The proposed Ship Lift shall consist of two jetties of suitable length and width, on which
raising and lowering mechanism of the ship lift platform, can be housed. The size of the
platform shall be designed to suit the lifting and lowering of ships for repair and to launch
new ships constructed at the work area.
Depth of water at the proposed site is the critical factor for ship lift operation. The
proposed site in Mattancherry Channel on the southern part of the Cochin Port workshop
does not have natural depth sufficient for a ship lift. Deepening of channel is required in
this area with periodic de-siltation under the ship lift platform and maintenance dredging
of the yard waterfront (back waters).
The ship lift facility is to be suitable to handle ships of maximum size 130 M long
(LOA), 25 M breadth with 6000 T docking. The requirement comprises of work stations
for dry docking of six vessels and afloat repair facility for a minimum of eight vessels.
Refer drawing placed at Annexure: 1 which details out our tentative proposal.
Civil Engineering works shall cover design and construction of suitable jetties,
foundations, tracks for moving the lifted vessels alongside and athwart to transverse
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transfer areas and work stations and consolidation / concreting of the work areas
including that for repair and / for building of ships. Part of the work area shall be planned
to erect and launch a series of small ships within the designed capacity of the shiplift
system. Suitable cranes are also to be placed for works on the ships. Limitation of height
due to Navy’s flying funnel shall also to be noted for the design.
The jetties shall be designed in such a manner that siltation problem is the least and to
suit mooring of vessels alongside. Possibility of providing suitable aid for periodic de-
siltation underside the ship lift shall be incorporated at the design stage. Bollards, fenders,
hauling arrangements, winches, etc. shall be included. Fenders at the entry point and
alongside shall be in place for safe handling of ships on the ship lift platform.
Drainage system, provision for water, power, control system, gases, compressed air, fire
fighting and such other service facilities shall be integrated within the construction plan.
All design activities shall be backed by sound engineering practice in the Marine field
covering corrosion protection and safe handling of ships.
3 CSL’s contractual agreement with CPT stipulates:
Phase
No.
Description Schedule for commissioning
1 Ship lift and transfer system
& yard for 2 vessels and
berth for afloat repairs
By the beginning of 31st month from the
date of award of the project by CPT *
2 Additional yard for 2 more
vessels
By the beginning of 49th month from the
date of award of the project by CPT *
3 Additional yard for 2 more
vessels
By the beginning of 61st month from the
date of award of the project by CPT *
* Date of award may be taken as the date of receipt of Environmental Clearance from
Ministry of Environment & Forests (Expected date: 31st July 2014)
4 Scope of the Assignment
The Project Management Consultant shall be responsible to CSL for overall management
of the project and also for the integration of various aspects until the project is completed.
CSL requires consultancy services for setting up of a ship lift based repair yard, starting
from the inception stage, i.e. preparation of Detailed Project Report till the
commissioning & handing over of ship lift system & allied facilities.
Scope of work shall be summarized as follows:
• Preparation of Detailed Project Report
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• Design & Detailed Engineering (Civil, Mechanical, Electrical works & Service
facilities)
• Preparation of Tender documents for Ship Lift & Transfer system
• Assistance in technical evaluation & selection of supplier for Ship Lift & Transfer
system
• Preparation of tender documents for civil & service (mechanical & electrical)
works
• Technical advice & guidance during execution of project
• Supervision during construction, installation & commissioning of ship lift &
transfer system and cross linking of it with civil works
• Review progress & submission of periodic project status to CSL
• Render professional advice as and when required
5 Detailed scope of work
Detailed scope of work can be mainly categorized into three stages:
a) Preparation of Detailed Project Report (DPR)
b) Preparation of Tender documents, Detailed designing & assistance during
technical evaluation of offers
c) Supervision during construction, installation, commissioning stage and
during guarantee period
5.1 Preparation of Detailed Project report
a) Consultant shall visit the proposed site and also collect the data available with CSL /
CPT and other authorities. Data collection shall be limited to the extent required for
the design of ship lift, transfer system & allied facilities.
b) Sufficiency of available data shall be reviewed by the consultant to carry out the
scope of work mentioned by CSL. Identification of additional investigation /
collection of data, if any required and advice on the best possible way to collect the
same is also in the scope of the consultant.
c) Consultant shall then submit an Inception Report addressing the significant data gaps,
recommendations for further data collection, sources of data or information, brief
summary of the CSL target ship characteristics and throughput, detailed methodology
to meet the requirement of scope of work etc.
d) Consultant shall review the tentative layout plan of ship lift & transfer system
formulated by CSL. Betterment suggestions, if any with technical, financial and
operational advantages are to be highlighted in the Inception Report, which is to be
submitted for CSL approval. However the basic concept plan of ship lift, associated
work station and quay set up shall be maintained intact. The Inception Report shall
include the overall layout master plan of the complete ship lift, transfer system, work
stations & all allied facilities.
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e) Siltation is one of the major concerns for the smooth operation of the ship lift
platform at CPT site. With reference to the finalised layout plan, Consultant shall
provide possible solutions to deal with the sedimentation and also to mitigate
potential adverse impacts. A workable arrangement for de-silting under the ship lift
platform shall be suggested and incorporated in the design of the system. Consultant
has to carryout required modeling of the sedimentation solution in any reputed
hydraulic research station for the above.
f) Subsequent to the above activities, Consultant shall prepare a Detailed Project
Report (DPR) covering various technical, commercial and financial aspects of the
proposed ship lift, transfer system & allied facilities. The DPR shall have sufficient
details to ensure appraisal, approval and subsequent project implementation in a
timely & efficient manner. DPR shall contain information on the site conditions,
selected ship lift facilities layout, requirement of major machinery, requirements of
major components such as ship lift, quays, berths, etc and the preliminary engineering
construction methodology, project phasing, implementation schedule, project benefit
assessments and the cost estimates. Besides conceptual design finalization of the ship
lift and civil structures, DPR shall also address the mechanical, electrical and service
facilities requirement for the ship lift system and 6 nos. work stations.
g) DPR shall also contain a holistic land use plan considering land required for ship lift
system & connected facility, land required for office buildings, workshop facilities &
access roads, land required for future development, land which could be made
available by relocation of existing facilities, land which cannot be used etc. for the
CPT site.
h) Consultant shall study the existing facilities at CPT site such as Dry dock, Machine
shop, Engine shop, Electric shop, Carpentry shop, substation, service facilities etc.
Based on this study, Consultant shall submit a detailed proposal regarding optimum
utilization of existing facilities, augmentation requirements, refurbishment,
replacement and addition of new shops, machineries, cranes & other facilities in order
to cater to the demands of six new repair work stations proposed along with the ship
lift system. Detailed proposal along with cost estimate shall be prepared and
submitted as a part of DPR.
5.2 Preparation of Tender documents, Detailed designing & Assistance during technical
evaluation of offers
a) At this stage, the outline design finalised in the DPR will have to be developed further
into a package of documents & drawings suitable for tendering & execution.
b) Detailed technical specifications along with tentative arrangement drawings for the
ship lift, transfer system, trestles, control system, carriages, winch system, bollards,
capstans, fenders, fairleads, retractable pulley, cathodic protection system etc. shall be
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prepared and furnished for tendering purpose. General Conditions, Commercial &
Special Conditions to be attached to the technical Specification will be prepared by
CSL.
c) Subsequent to the tendering stage, consultant shall provide assistance in the technical
evaluation of tenders & finalization of ship lift & transfer system supplier. Queries of
the bidders on technical aspects of the ship lift system during technical evaluation
stage are to be addressed, on request by CSL.
d) On receipt of the loading details from the ship lift supplier, the consultant shall carry
out the detailed civil engineering design and have to submit the tender documents for
civil works containing detailed technical specification & drawings. Civil works shall
cover concrete jetties on either side of the ship lift platform, afloat repair berths,
control room, suitable fendering / guiding system, foundation for working area &
transfer area, rail tracks both longitudinal & transverse and their supporting concrete
beams, quay walls, roads, drains, service trenches, workshops, stores, any other
structure / facilities required for the ship lift project.
e) During detailed electrical engineering design, the consultant shall design the most
suitable electric system considering the electrical load requirements, priorities,
locations, voltage levels, location of load centres, main feeder, distribution cable
outlets, earthing points etc. Additional requirement of standby / captive power plant
for ship lift shall also be addressed.
f) The consultant shall carry out the detailed designing of the service facilities, which
comprises of yard utility services like power, lighting, gas, water, sewage, drainage
including spill containment, access roads, fire services, safety, security etc. in
conformity with the relevant industrial / statutory standards.
g) Cost estimates for all machineries / work shall be furnished to CSL for scrutiny and
acceptance. Vendor list of probable suppliers of all bought out components for the
project are also to be furnished.
h) Consultant shall study the navigational operation / manoeuvres for entering and
departing from the ship lift facility to ensure safe operation. Consultant shall also
advice on the dredging pattern required.
5.3 Supervision during construction, installation & commissioning stage
a) During this stage, the consultant is required to offer technical guidance and co-
ordination job of civil construction works and also the site supervision of fabrication
& erection activities of the ship lift system.
b) Before commencing the execution stage, consultant shall prepare a Construction &