2013 QUARTERLY BOND REPORT July 2016 · The gym/storm shelter is complete with paint, light fixtures, mechanical systems, acoustical wall and ceiling panels and wood flooring. The

2013

QUARTERLY BOND REPORT

July 2016

SHERWOOD 

GLENDALE 

FREMONT 

HICKORY HILLS 

KICKAPOO 

2013 BOND PROJECTS 

FREMONT ELEMENTARY

Bond Language:

Expand and renovate existing K-5 campus to accommodate the growing needs in north Springfield.

PROJECT DESIGN TEAM

Architect: Esterly Schneider & Associates & Hollis+Miller, Architects Engineers: MFEC/MEP Engineers: Toth & Associates Contractor: Branco Enterprises

PROJECT SCHEDULE

Award Contract: Summer 2015 Projected Start Date: Summer 2015 Completion Date: Fall 2016

SUMMARY OF CONTRACT LOG

Project Const. Budget: $10,650,000 Original Const. Contract: $ 9,839,000 Change Orders to Date: $448,948 Total Current Contract: $ 10,287,948 Total Change Order %: 4.56

Project’s Status:

Branco Enterprises, Inc. continues to maintain progress toward the revised July 20, 2016 substantial completion date. The contractor’s focus is the punch list for Areas “C” and “B” as items are being wrapped up in Area “A”. Branco is in the finish stages of the project. The balance of work to complete includes: finishes for the learning stairs, touch up paint, ceiling tile installation, finalize the low voltage system, and general clean up. The kitchen equipment is installed and has been tested for proper operation. All HVAC equipment is operational and presently waiting for SPS

Construction Areas

network to be connected so they can complete the temperature control programming. SPS network and phone systems are scheduled to be operational by July 28th. The gym/storm shelter is complete with paint, light fixtures, mechanical systems, acoustical wall and ceiling panels and wood flooring. The site improvements are 98% complete with only general clean up, site signage, yard clean up and safety surfacing installation for the new playground containment area. The new furniture and equipment is scheduled to be delivered and installed July 20th through the 28th

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Project Challenges:

• Interior wall graphics which are not part of the contractor’s contract may not be completed before start of school due to coordination issues. We have estimated 80% will be in place at start of school.

• Based on weather day delays Branco Substantial Completion date has been revised to July 20th

• Presently the painter has the most work to complete due to all the touch up required throughout the building.

. Original project schedule substantial completion date was July 8, 2016.

• The completion of the site monument sign has been delayed by the city due to a question concerning right-of-way set back. Civil engineer is furnishing additional survey points to establish the proper location of the property line.

• Completion of the punch list items in all Areas by August 3rd.

The consultant’s final rendering of the new Fremont Elementary main entrance on the north side of the building. This will be the side for parent drop off/pickup and provide access from the bus

drop off along Fremont Ave.

Top: Fremont’s new building elevation as seen from Fremont Ave. Top right: Looking north to the new bus drop off lane. Ctr right: Building access through the west courtyard from the bus lane.

Northeast portion of the front building elevation pictured left

Fremont new main entrance off the north parking lot.

Top Left: Area “A” West outdoor classroom / courtyard with steps leading to Area “C” Neighborhood pictured above.

Right view: New kitchen addition attached to the old APR Room at the south side of the facility.

Area “A” Maker Space East outdoor classroom courtyard and access to the playground on the east side behind the gym.

Left view: The exterior east courtyard learning stairs next to the gym on the left.

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The view across the west collaboration space to the front entrance and reception office.

New reception desk and waiting area.

Left: Area “A” west “water theme” collaboration space open into classrooms.

Fremont’s new entrance.

Left: Area “A” east “tree theme” collaboration space and below are the learning stairs.

Right: Area “B” new meeting rooms behind a glass enclosure.

Top: Looking east across the Maker Space.

Below: Corridor connection from Area “A” to “B” and part of the Maker Space.

Center: Looking northwest across the gym floor with the new Logo. Right: View of the southeast corner of the gym with bleachers, gym flooring and acoustical ceiling panels installed.

Top: Area “B”: Looking south across the gym to the platform. Contractor has begun installation of the floating wood floor system.

Corridor connection from Area “C” to “B” and the gym. The right storefront looks onto the east patio.

Above: Renovated Area “C” “sun theme” collaboration space. Right: Area “B” new east classroom addition looking north.

Access to the east patio and playground from Area “B”.

Area “C” Renovated west classrooms. Right view - looking south. Below looking north - note new finishes on the wall and ceiling.

In Area “C” the kitchen is fully equipped with new equipment for cooking. The new serving line will make serving students more efficient.

Expanded playground equipment and perimeter concrete sidewalk enclosure.

Renovated workroom and lounge in Area “C”.

Renovated office area converted to community and staff meeting room.

Glendale High School

Renovations to Cafeteria & Commons/New Commons Area

Bond Language:

Renovate the cafeteria serving area to improve the serving line layout and improve its efficiency; provide enhancements to the existing library, and add a Commons Area addition.

PROJECT TEAM

Architect: Gaskin Hill Norcross Engineers: Gaskin Hill Norcross General Contractor: Bales

PROJECT SCHEDULE

Award Contract: February 18, 2014 Start Date: March 2014 Completion Date: December 30 2014

SUMMARY OF CONTRACT LOG

Project Const. Budget: $2,993,162 Original Const. Contract $2,909,325 Change Orders to Date: Pd from Bond Funds: $ 83,837 Pd from Capital Projects: $ 4,623 Total Change Order %: 3.04 Total Current Contract: $2,997,785

Architect’s Rendering – New Commons

Project’s Status:

The Glendale Renovation and New Commons spaces are complete. The project was completed on time and within the budget.

Project Close Out:

The project is now considered complete.

Newly Renovated Library South East View

Newly Renovated Library

South View

New West Entry New Student Store at Main Entry

Completed New Commons Spaces

Hickory Hills K8

Bond Language:

Expand the existing K-5 classroom wing with four additional classrooms to accommodate the school’s growing population.

PROJECT DESIGN TEAM

Architect: Paragon Architecture Engineers: MFEC/MEP Engineers: Toth & Associates

PROJECT SCHEDULE

Award Contract: December 2014 Projected Start Date: December 15, 2014 Substantial Completion: June 24, 2015

SUMMARY OF CONTRACT LOG

Project Const. Budget: $1,216,212 Original Const. Contract: $1,225,530 Change Orders to Date: $ (9,318) Total Current Contract $1,216,212 Total Change Order %: (0.76)

Project’s Status:

The Hickory Hills four classroom addition is complete.

The new 4880 square foot four classroom open concept floor plan. The classrooms can be separated by movable wall panels (FPD) or left open for collaborative class lessons.

The four classroom addition completed west and south elevations with established lawn. The doors allows student quick access to the playground. This is the southwest view of the four classroom addition. The openings on the west and east face are tornado rated windows that will take the impact of flying debris.

View north between the four classroom addition on the left and existing classroom wing on the right. The rip-rap ground coverage is part of the underground drainage system to the detention pond. The fenced in area also provide roof access for maintenance by means of permanent roof ladder.

The north covered exit doors to the outdoor classroom concrete patio and serves as easy access to the playground for the four classroom addition.

Student cubbies are in the corridor connection from the existing main building to the new addition. This keeps student personal items out of the classroom.

The end of the corridor connection has a bulletin board that serves as a greeting for students and plenty of natural light from the pair of storefront exit doors. The metal doors serve as security and are FEMA rated to complete the storm shelter.

Looking from the main entrance into the addition you see magnetic white board folding partitions that separate the north classrooms. If they are left open, the hall becomes part of the collaborative space. At the end of the hall is the center hub which contains storage cabinets, a water fountain, and hand sinks.

This common center hub serves all four classrooms for storage, work area, student work displays, hand washing, and drinking fountain.

Classroom looking toward the outside corner of the room you see the storage room, group reading space, and bulletin board with student’s work.

This view is of the back side of the center hub on the right and looks across the southeast classroom toward the southwest classroom. You can see the folding partition in use as a teaching display and a white board. The partitions are left partially open to encourage collaboration.

Alternative seating is provided in group learning spaces for each class. This enhances the student’s attention and accommodates the possible need to move while learning.

A diverse and mobile type of seating is provided to accommodate group or independent learning areas.

KICKAPOO HIGH SCHOOL

Bond Language:

To improve/expand the current kitchen, servery, and cafeteria, renovate the auditorium, and to complete the mechanical systems upgrading.

PROJECT TEAM

Architect: BKD, Creative Polk Stanley Wilcox Engineers: MFEC/MEP General Contractor, P1A/P1B & PII: DeWitt & Associates, Inc.

PROJECT SCHEDULE

Award Contract/Phase 1A/1B Spring 2014 Projected Start Date: Spring, 2014 Completion Date: P1A Fall/Winter, 2015 Completion Date: P1B Winter 2014 Award Contract/Phase 2: Winter 2015 Projected Start Date: Winter 2015 Projected Comp. Date: Spring 2016

SUMMARY OF CONTRACT LOG

Total Project Const. Budget: 15,661,653 P1A/P1B Const. Contract: $8,484,950 P1A/P1B C.O. to Date: $284,999 Total Current Contract: $8,769,949 Total Change Order %: 3.36 FEMA Const Reimb to Date: $3,232,276 PII Const. Contract $10,380,500 Pll Water Line Reimb $156,703 PII C.O. to Date: ($411,062) Total Current Contract: $ 9,969,438 Potential Additional C.O: $100,000

Phase 1A/ Mechanical Upgrades:

Complete Phase 1B/Kitchen, Servery, Cafeteria/Courtyard Renovations

:

Complete

Phase 2 Status:

The Auditorium/FEMA safe room project is substantially complete and the site has received final inspection and Certificate of Occupancy by the City of Springfield.

Training sessions for the sound, lighting and rigging systems has been scheduled for mid-July.

Project Phase 2 Challenges:

Project challenges at the front end of the project were continually monitored and addressed in a timely manner. This was extremely helpful in completing the last portion of the work. The general contractor maintained the job progress, keeping it on schedule. Even with the challenge of rain; we were able to maintain the project construction schedule as was forecasted in our last report.

Panoramic View of New East Entry

New East Entry w/Drop-Off Lane (Northern View & Southern View)

New Auditorium Seating – View from New Stage Lighting Bridge Above (ceiling lighting)

New Auditorium Seating Facing the Stage.

NEW SHERWOOD ELEMENTARY

Bond Language:

Construct a new elementary school with a capacity of 450 students to give Sherwood Elementary School students a new school and relieve overcrowding in several neighboring schools.

PROJECT TEAM

Architect: Sapp Design Associates Engineers: MFEC/Mechanical/Electrical Structural Engineer: Toth & Associates General Contractor: DeWitt & Associates

PROJECT SCHEDULE

Award Contract: May 7, 2014 Start Date: May 19, 2014 Completion Date: August 2015

SUMMARY OF CONTRACT LOG

Project Const. Budget: $14,732,350 Golden Ave Widening: $ 155,688 Original Const. Contract: Pd from Bond Funds: $ 14,095,842 Pd by Boys & Girls Club: $ 1,013,158 Change Orders to Date: Pd from Bond Funds: $ 433,392 Pd by Boys & Girls Club: $ 12,114 Total Current Contract: $ 15,554,506 Total Change Order %: 2.86 Architects Rendering Potential Additional C.O: $ 38,000

Project’s Status:

• The Project was completed and opened for the first day of school on August 13th

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• The Boys and Girls Club officially opened on August 24, 2015 and has been great success, with an enrollment of 200 students. They are averaging 75 students in the morning program and 150 in the after school program.

• All the Owner introduced change orders have been completed.

• Final acceptance of the facility with the Owner/Architect is only pending a few punch list items that are being addressed by a second subcontractor due to default of the original subcontractor. Accessibility with summer school sessions have also

contributed to the delay of final close out. We expect all outstanding items to be complete for the fall semester.

Project Challenges:

• The tight time line that was initially challenged to the general contractor for the start of the 2015-2016 school year in mid-August was met, but not without leaving loose ends to complete outside regular school hours.

• We anticipated there would be some “learning curves” required to work with staff and their new facility. As we diligently worked through the sophisticated heating/cooling adjustments, the staff has adapted fairly well.

• The two sessions of summer school at the site and the default of some original subcontractors, have contributed toward delays in closing out the project. We do expect to see all the items addressed in time for the fall semester.

Pending Changes:

• There are no further pending changes.

Exterior Ariel View Rendering at Main Entry

Media Center (below left) and Main Entry (below right)

Reception Area

All Purpose Room

Media Center

Gymnasium Collaborative Space/Learning Park Typical Classroom

Boys & Girls Club Sertoma Unit

(Photographs of the interior spaces, were taken by Gayle Babcock, Architectural ImageWorks) New Sherwood Playground (above)

New Sherwood Opening Day