2013-11-25 School Board Meeting

School Board Meeting – November 25, 2013Agenda for: School Board Meeting

1. Call to Order Barbara N. Layne

1.1 Pledge of Allegiance to the Flag 1.2 Moment of Silent Meditation

2. Roll Call Mr. Newton DavisMr. Gordon EinhornMs. Sheila EvansMr. Melvin FagerMr. Terry GilmanMr. David JohnMs. Barbara LayneMs. Pamela PriceMr. Michael Richards3. Introduction of Meeting Guests and Presentations Dr. Lori A. Suski

3.1 Student Comments Student Council - comments by Alyssa Stone and Elizabeth YoungKey Club - comments by Will Botterbusch

3.2 Recognitions (See Attachment(s))Students of the Month - presented by Dr. Suski

Student of the Month for November - John Carberry with teacher, Mr. Steve Smith Rotary Student of the Month for November - Megha Patel with teacher, Ms. Terri O'Neil

Candidates for Employment - presented by Dr. Suski

Recognitions - presented by Dr. Suski

Mid-Penn All Stars and District Qualifiers (See Attachment) Zac Gates - Youth & Government Elections Convention Winner, GOLD Lieutenant

Governor Hope Dehnert - artwork chosen for the District's holiday card

3.3 Presentations Presentation of W.M. Buffington's $100 per Touchdown Check to District - presented by Bill & Judy Buffington and Jerry & Jessica Schaber

4. Public Comment

AgendaManager – Powered by the CAIU

Anyone wishing to address the Board should do so at this time. Written items are strongly suggested. Please state name and address, and limit comments to three minutes.

5. Secretary's Report David A. Franklin

5.1 Minutes (See Attachment(s)) It is recommended to approve the minutes of the October 28, 2013 School Board

Meeting. Moved:

Seconded:

Yes:

No:

Abstain:

NOTE: In order to reduce memory space, attachments that are referenced in the minutes have not been included. These attachments will, however, be included in the permanent record book.

5.2 Communications (See Attachment(s))School Board Calendar - December 2013

6. Treasurer's Report and Bill Lists Gordon A. Einhorn

6.1 Treasurer's Report (See Attachment(s)) It is recommended to approve the Treasurer's Report for October 2013, as presented.

Moved:

Seconded:

Yes:

No:

Abstain:

6.2 Bill Lists (See Attachment(s)) It is recommended to approve the "List of Paid Bills" with totals by fund as detailed:

Fund 10 General Fund - $263,260.14

Fund 32 Capital Reserve Fund - $116,250.00


Fund 39 Capital Projects Fund - $0

Fund 51 Food Service Fund - $0

Fund 59 WMSS Radio Station Fund - $39.01

Fund 72 Expendable Trust Fund - $0

Fund 74 Nonexpendable Trust Fund - $0

Fund 81 Student Activities Fund - $2,566.55

Moved:

Seconded:

Yes:

No:

Abstain:

It is recommended to approve the "List of Unpaid Bills" with totals by fund as detailed: Fund 10 General Fund - $572,703.77

Fund 32 Capital Reserve Fund - $305,371.70

Fund 39 Capital Projects Fund - $0

Fund 51 Food Service Fund - $110,398.32

Fund 59 WMSS Radio Station Fund - $2,235.45

Fund 72 Expendable Trust Fund - $1,100.58

Fund 74 Nonexpendable Trust Fund - $0

Fund 81 Student Activities Fund - $13,122.58

Moved:

Seconded:

No:


Yes:

Abstain:

7. Old Business 8. Academic Affairs Committee Report Pamela Price (Chairperson), David John (Vice-Chairperson), Newton Davis and Barbara Layne

8.1 Communications (See Attachment(s))Academic Affairs Committee Meeting Minutes - November 12, 2013

8.2 Programs It is recommended to fund half of the cost of graduation caps, gowns, and tassels for

the class of 2014 at a cost of $12.53 per student. Moved:

Seconded:

Yes:

No:

Abstain:

8.3 Grants It is recommended to approve the District's participation as a partner in Penn State's

Eligible Partnerships Postsecondary Grant application with PDE at no cost to the District. Moved:

Seconded:

Yes:

No:

Abstain:

8.4 School Calendar It is recommended to approve an early dismissal (half day PM) for students in grades 9

through 11 on Friday, February 28, 2014 to allow seniors to present their Career Action Plans.

Moved:

Seconded:

Yes:


No:

Abstain:

8.5 Policies (See Attachment(s)) Information Item - Revisions to Policy #216 (Student Records) are presented for first

reading.

It is recommended to adopt the revisions to Policy #916 (School Volunteers). Moved:

Seconded:

Yes:

No:

Abstain:8.6 District Goals

It is recommended to approve a contract with PSBA to provide policy review services for the District at a cost of $5,200 and to subscribe to Policy News Network+ at a fee of $851 for the remainder of 2013.

Moved:

Seconded:

Yes:

No:

Abstain:

9. Personnel Committee Report David John (Chairperson), Gordon Einhorn (Vice-Chairperson), Newton Davis and Pamela Price

9.1 Communications (See Attachment(s))Personnel Committee Meeting Minutes - November 12, 2013

9.2 Leave of Absence Requests It is recommended to approve the extension of childrearing leave for Jessica Hoopes,

Teacher, from January 1, 2014 to January 30, 2014.Moved:

Seconded:

Yes:


No:

Abstain:

9.3 Change of Employment Status It is recommended to change the employment status of Cody Friedrich from a Part-

Time Custodian Student Worker to a Substitute Custodian effective November 7, 2013.Moved:

Seconded:

Yes:

No:

Abstain:

9.4 Employment (See Attachment(s)) It is recommended to approve the employment of the individuals listed below, pending

submission of all required clearances. 1. Scott Souders as an In-School Suspension Monitor (Support Staff, Range 6) at an hourly

rate of $11.23 to fill a vacancy created by the resignation of Jamal Wells effective November 12, 2013.

2. Alison Chambers as a PATHS/Ophelia Assistant at an hourly rate of $20.00 effective November 12, 2013.

3. Anastasia Neboga as a PATHS Assistant at an hourly rate of $20.00 effective November 12, 2013.

Moved:

Seconded:

Yes:

No:

Abstain:

It is recommended to approve the employment of the individuals on the listing attached to the agenda as substitutes, pending submission of all required clearances. (See Attachment)

Moved:

Seconded:

Yes:

No:


Abstain:

10. Operations Committee Report Michael Richards (Chairperson), Terry Gilman (Vice-Chairperson), Melvin Fager and David John

10.1 Communications (See Attachment(s))Operations Committee Meeting Minutes - November 14, 2013

10.2 Construction Projects (See Attachment(s)) It is recommended to contract with JMSI Environmental Corp to conduct an asbestos survey and develop an asbestos abatement project design for the new High School at a total cost of $9,275.

Moved:

Seconded:

Yes:

No:

Abstain:

It is recommended to authorize the Lower Swatara Township Athletic Association to provide improvements to Field #15 in accordance with District specifications and to thank them for their contribution.

Moved:

Seconded:

Yes:

No:

Abstain:

10.3 Approvals It is recommended to approve a negligible adjustment to a previously-approved deed,

adding .000249311 acres (or 10.86 square feet) to the .047 acres the District is deeding to PennDOT, in connection with improvements at the entrance to the High School campus from PA Rt. 441.

Moved:

Seconded:Yes:

No:


Abstain:

10.4 Bids (See Attachment(s)) It is recommended to approve the bid for field supplies and services to the vendors as

listed on the attachment to the agenda. Moved:

Seconded:

Yes:

No:

Abstain:

10.5 Use of Facilities (See Attachment(s)) It is recommended to approve the use of facilities on the listing attached to the agenda.

Moved:

Seconded:

Yes:

No:

Abstain:

11. Athletics/Activities Committee Report Terry Gilman (Chairperson), Melvin Fager (Vice-Chairperson), Michael Richards and Barbara Layne

11.1 Communications (See Attachment(s)) Athletics/Activities Committee Meeting Minutes - November 14, 2013

11.2 Resignations It is recommended to approve the resignation of Shannon Inners, Assistant Winter

Cheerleading Coach, effective November 11, 2013. Moved:

Seconded:

Yes:

No:


Abstain:

11.3 Employment (See Attachment(s)) It is recommended to approve the employment of the individuals or volunteers on the listings attached to the agenda as co-curricular and extra-curricular personnel for the 2013-2014 school year at the stipends listed, pending submission of all required clearances. (See Attachment)

Moved:

Seconded:

Yes:

No:

Abstain:

12. Finance Committee Report Gordon Einhorn (Chairperson), Terry Gilman (Vice-Chairperson) and Barbara Layne

12.1 Communications (See Attachment(s))Finance Committee Meeting Minutes - November 19, 2013

12.2 Exonerations (See Attachment(s)) It is recommended to approve the exoneration of the 2013 real estate tax bills on the

listing attached to the agenda for the reasons noted. Moved:

Seconded:

Yes:

No:

Abstain:

12.3 Approvals (See Attachment(s)) Information Item - Budget Transfers for 2012-2013. (Note: board approval was granted

in June 2013 for budget transfers with details to be presented upon conclusion of the audit.)

It is recommended to commit fund balance as of June 30, 2013 in the amounts specified below for the purposes authorized by school board action on June 24, 2013 in accordance with Governmental Accounting Standards Board Statement No. 54:

1. Retirement Rate Stabilization - $4,635,112.11 2. Health Insurance Cost Stabilization - $385,487


Moved:

Seconded:

Yes:

No:

Abstain: It is recommended to modify the following agreements and handbooks for 2013-2014 to

account for the addition of one day of holiday leave due to the closure of all offices in the District for the winter break as a cost savings measure.

1. Support Staff Handbook 2. Exempt Managerial Support Staff Handbook 3. All Administrator Agreements and Contracts

Moved:

Seconded:

Yes:

No:

Abstain:

12.4 Agreements It is recommended to approve an upgrade to the WAN circuit with Lancaster Lebanon IU

13 from 100MB to 1GB at a monthly cost of $716 through June 30, 2014 and an estimated annual cost of $3,694 from July 1, 2014 through June 30, 2018, pending LLIU board approval.

Moved:

Seconded:

Yes:

No:

Abstain:

13. New Business 13.1 Personnel Committee

It is recommended to the approve the employment of the individuals listed below, pending the submission of all required clearances:

1. Joyce Stauffer as Part-Time Non-Instructional Aide (Support Staff, Range 6) at an hourly rate of $11.37 to fill a vacancy created by the resignation of Denise Klinger-Witmer effective November 14, 2013.


2. Laura Creek as a Youth Center Assistant at an hourly rate of $10.00 effective November 25, 2013.

3. Michele Bostdorf as a Payroll and Benefits Accountant (Support Staff, Range 1) at an hourly rate of $23.56 to fill a vacancy created by the employment change of Amy Dintiman effective December 9, 2013.

4. Leona Berzowski as a Data Systems Manager (Exempt Support Staff, Range 1) at a annual salary of $60,605 to fill a vacancy created by the retirement of Rosemary Weirich and reallocation of additional duties effective December 9, 2013.

Moved:

Seconded:

Yes:

No:

Abstained:

It is recommended to increase the Superintendent's annual salary by 3.75% to $133,838 for the 2013-2014 school year, retroactive to July 1, 2013, based upon the results of her annual evaluation for the 2012-2013 school year.

Moved:

Seconded:

Yes:

No:

Abstain:

It is recommended to authorize the creation of a special sick leave donation program whereby District employees may donate sick leave days to benefit Heather M. Radabaugh and to approve a Memorandum of Understanding with Middletown Area Education Support Personnel Association ("MAESPA") and Middletown Area Education Association ("MAEA") outlining the terms and conditions of the program.

Moved:

Seconded:

Yes:

No:

Abstain:


13.2 Athletics/Activities Committee It is recommended to accept the resignation of Michael Corradi as an Assistant Varsity

Football Coach and Volunteer Strength Coach effective November 15, 2013. Moved:

Seconded:

Yes:

No:

Abstain:

14. Representatives 14.1 Capital Area Intermediate Unit (See Attachment(s))Barbara Layne, Representative

Board Highlights - October 24 and November 21, 201314.2 Dauphin County Technical School (See Attachment(s))Newton Davis and Pamela Price, Representatives

DCTS Blast - October 2013

DCTS Joint Operating Committee Board Brief - November 11, 2013

DCTS Planning for the Future Committee Meeting Minutes - November 13, 2013

14.3 Dauphin County Tax Collection Committee (See Attachment(s))David Franklin, Delegate

Gordon Einhorn and Barbara Layne, Alternate Delegates

Summary Minutes - September 18, 2013

14.4 Harrisburg Area Community College (See Attachment(s))Barbara Layne, Delegate

Pamela Price, Alternate Delegate

HACC Meeting Minutes - October 30, 201314.5 Olmsted Regional Recreation Board Terry Gilman and Barbara Layne, Representatives

14.6 PSBA Liaison David John

15. Superintendent's Report


Dr. Lori A. Suski

16. Roundtable 17. Adjournment

It is recommended that the School Board Meeting be adjourned.Moved:

Seconded:

Yes:

No:

Abstain:

Time:

18. Executive Session The school board will meet in Executive Session to discuss legal matters after the board meeting has adjourned.


Middletown Area School District 2013 Fall Mid-‐Penn All Stars and District Qualifiers Field Hockey -‐ Coach, Jana Woodring Emily Bendgen Hope Dehnert Karlee Deibler Johnnessa Mummert Madison Rios Carlie Wolfe Volleyball -‐ Coach, Lisa Huber Jordan Arnold Emily Mattes Alyssa Stone Football -‐ Coach, Brett Myers Steven Cain Nick Drawbaugh Melvin Fager III Christopher Holloman Josh Matinchek Mitch Ward Girls Soccer -‐ Coach, Tim Neff Brittany MacBlane Braelyn Zavoda Brittney Zavoda Boys Soccer -‐ Coach, Mark Shipkowski Kyle Finsterbush Christian Roberts Cross Country District Qualifiers -‐ Coach, Llew Skees Megan Martz Rowan Sessa Julia Trout Golf Mid-‐Penn Championship Qualifiers -‐ Coach, Charlie Bowen Dylan Danilowicz Cole Kautz

Recognitions


MIDDLETOWN AREA SCHOOL DISTRICT School Board Meeting

October 28, 2013 – 7:00 p.m. MINUTES

Members in attendance were: Newton Davis, Gordon Einhorn, Melvin Fager, Terry Gilman, David John, Barbara Layne, and Pamela Price. Members not in attendance were: Sheila Evans and Michael Richards. Ms. Layne acknowledged that Mr. Richards was absent due to the scheduled outage at his employer, Three Mile Island. Staff/Public in attendance were: Dr. Lori Suski, Superintendent of Schools; Christine Mostoller, Assistant to the Superintendent for Curriculum, Instruction, and Assessment; David Franklin, Assistant to the Superintendent for Finance and Operations/Board Secretary; Jodie Zorbaugh, Communications Specialist/Recording Secretary; Zach Kepler, Computer Technician; Marie Drazenovich, Director of Student Services; Heidi Zula, Director of Human Resources; Tom Shaffer, Earl Bright, Chelton Hunter, Administrators; Jodi Sessa, Amanda Henry, and Mary Barth, District Professional Staff; Mark Shipkowski, Megan Martz, Mimi Martz, John Martz, Chris Holloman, Christina Holloman, Asaad Hunter, Richard Barth, Jess Eckert, Rachel Rusnov, Camryn Shenk, Kimberly John, Mark Schopf, and Judi Little, Interested Students and Citizens; Daniel Walmer and Phyllis Zimmerman, Reporters. Call to Order Ms. Layne called the meeting to order and asked those present to

participate in the Pledge of Allegiance and a moment of silent meditation. She also asked attendees to keep the Radabaugh family in their thoughts and prayers.

Roll Call Ms. Layne asked the Secretary, David Franklin, to call the roll. A quorum was present as noted above.

Introduction of Meeting Guests and Presentations

Student Comments Student Council: Dr. Suski introduced Student Council representatives to report on the activities of Student Council. The students announced a fundraiser for the Radabaugh family. Key Club: Dr. Suski introduced Jess Eckert and Rachel Rusnov. The students reported on the activities of Key Club.

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Recognitions Dr. Suski introduced Christopher Holloman as the Student of the Month for October and Megan Martz as the Rotary Student of the Month for October. Christopher Holloman selected Amanda Henry as the educator who had most influenced his school career and Megan Martz selected Jodi Sessa as the educator who had most influenced her school career. The students and educators came forward to be congratulated by the Board members. Dr. Suski congratulated the following individuals for their accomplishments and presented them with certificates. 1. Gordon Einhorn - PSBA Certificate of Appreciation for 8 years of

service as a School Director 2. Mary and Richard Barth – Certificate of Achievement for their

publication of a children's book, “I See...A Red-Tailed Hawk” 3. Earl Bright IV, Middletown Area Alumni Association President -

Certificate of Appreciation for oversight of 50th Anniversary of Homecoming

Presentations Mark Schopf and Judi Little from Guernsey Office Products presented the District with a rebate check for $1,200. The check represented the rebate for one quarter.

Kimb John invited the public to attend the MAHS play “Ten Little Dunces” on November 15 or 16, 2013.

Dr. Suski presented the 2012-2013 School Performance Profile (SPP) for Fink Elementary, Kunkel Elementary and Reid Elementary. Dr. Suski noted that the SPP for school districts was published in the Patriot- News, but that it did not provide detailed information regarding each school’s achievements. Dr. Suski noted that only the information for the three elementary schools is posted on the PDE website because the school district chose to suppress the data for the middle school and high school after being notified by PDE that the data for those schools may have errors. Dr. Suski said that the SPP information for these schools will be made public in January 2014 by PDE after data corrections have occurred. Dr. Suski explained what the SPP data represents and noted how it differed from the Adequate Yearly Progress (AYP) data that was presented in previous years. Dr. Suski explained the Annual Measurable Objectives (AMO) and the goal of closing the achievement gap by one-half in a six-year period. Dr. Suski reviewed the methods that will be implemented in order to achieve this goal – use of data to inform instruction, curriculum revisions to align to PA Core Standards, implementation of a new reading curriculum with an emphasis on writing and exploration of a new math curriculum. Dr. Suski noted that the administration is committed to

Minutes


educational improvement.

Public Comment Mark Shipkowski, 658 Hoffer St, Middletown, addressed the school board and asked that the soccer team be recognized for demonstrating pride.

Secretary’s Report

Minutes Mr. John moved and Ms. Price seconded a motion to approve the minutes of the September 23, 2013 School Board Meeting. The vote to approve the motion was 7 to 0.

Communications Mr. Franklin said the Board Committee Calendar for November 2013 was attached to the agenda and that changes to previously scheduled nights and times were in red.

Treasurer’s Report Mr. Einhorn moved and Mr. John seconded a motion to approve the Treasurer’s Report for September 2013, as presented. The vote to approve the motion was 7 to 0. (See Attachment)

Bill Lists Mr. Einhorn moved and Mr. Fager seconded a motion to approve the "List of Paid Bills" with totals by fund, as detailed. The vote to approve the motion was 7 to 0. (See Attachment)

Fund 10 - General Fund $657,796.52 Fund 32 - Capital Reserve Fund $0 Fund 39 - Capital Projects Fund $0 Fund 51 - Food Service Fund $2,216.63 Fund 59 - WMSS Radio Station Fund $39.04 Fund 72 - Expendable Trust Fund $0 Fund 74 - Nonexpendable Trust Fund $0 Fund 81 - Student Activities Fund $3,556.71

Mr. Einhorn moved and Ms. Price seconded a motion to approve the "List of Unpaid Bills" with totals by fund, as detailed. The vote to approve the motion was 7 to 0. (See Attachment)

Fund 10 - General Fund $942,147.32 Fund 32 - Capital Reserve Fund $367,712.77 Fund 39 - Capital Projects Fund $0 Fund 51 - Food Service Fund $172,678.99 Fund 59 - WMSS Radio Station Fund $1,318.44 Fund 72 - Expendable Trust Fund $0 Fund 74 - Nonexpendable Trust Fund $0 Fund 81 - Student Activities Fund $8,822.51

Minutes


Old Business

None

Academic Affairs Committee Report

Ms. Price reported for the Academic Affairs Committee.

Communications Curriculum Employment Memorandums of Understanding Student Matters Policies

The Minutes from the October 8, 2013 Academic Affairs Committee Meeting were made available as an information item. Ms. Price moved and Mr. Davis seconded a motion to approve the addition of an Advanced Chemistry Course to be delivered in hybrid form as an independent study to the High School course offerings. The vote to approve the motion was 7 to 0. Ms. Price moved and Mr. Gilman seconded a motion to approve the employment of the following individuals as mentors. The vote to approve the motion was 7 to 0. 1. Ms. Charlene Hurst as mentor to Ms. Laura Creek (High School

Emotional Support Teacher) at a prorated stipend of $560.92. 2. Mrs. Heidi Tobias as mentor to Ms. Janelle Fenstermaker (High

School Learning Support Teacher) at a stipend of $725.00. 3. Mrs. Jodi Neuschwander as mentor to Mrs. Jennifer Singer (School

Nurse) at a stipend of $725.00. Ms. Price moved and Mr. Einhorn seconded a motion to approve the employment of the individuals on the listing attached to the agenda as co-curricular personnel for the 2013-2014 school year at the stipends listed. The vote to approve the motion was 7 to 0. (See Attachment) Ms. Price moved and Mr. Davis seconded a motion to approve the Memorandum of Understanding between Dauphin County Juvenile Probation and the District for the purpose of maintaining the physical security and safety of the schools in the District during the 2013-2014 school year. The vote to approve the motion was 7 to 0. Ms. Price moved and Mr. Fager seconded a motion to approve the Waiver of Expulsion Hearing Agreement for student #13-14-003. The vote to approve the motion was 7 to 0. Ms. Price noted that revisions to Policy #916 (School Volunteers) were presented for first reading.

Personnel Committee Mr. John reported for the Personnel Committee.

Minutes


Report

Communications Leave of Absence Requests Change of Employment Status Employment

The Minutes from the October 8, 2013 Personnel Committee Meeting were made available as an information item. Mr. John moved and Mr. Gilman seconded a motion to approve leave without pay for Lisa Krepps on October 11, 2013. The vote to approve the motion was 7 to 0. Mr. John moved and Mr. Einhorn seconded a motion to approve the change of employment status of Wynette Kell from a Part-Time Non-Instructional Aide (Support Staff Range 6) to a Full-Time Life Skills/MDS Personal Care Assistant (Support Staff Range 5) at an hourly rate of $11.82 to fill a vacancy created by the resignation of Kelley Clark effective October 7, 2013. The vote to approve the motion was 7 to 0. Mr. John moved and Mr. Davis seconded a motion to approve the employment of the individuals listed below, pending submission of all required clearances. The vote to approve the motion was 7 to 0. 1. Andrea Wade as a Temporary Clerical Assistant at an hourly rate of

$11.93 effective October 2, 2013 until eligible for employment with Substitute Teacher Service (STS).

2. Dianne Klinger-Witmer as a Part-Time Non-Instructional Aide at an hourly rate of $10.25 to fill a vacancy created by the transfer of Wynette Kell effective October 10, 2013.

Operations Committee Report

Mr. Gilman reported for the Operations Committee.

Communications Approvals Construction Projects

The Minutes from the October 10, 2013 Operations Committee Meeting were made available as an information item. Mr. Gilman moved and Ms. Price seconded a motion to grant permission for Sunoco Pipeline LP and affiliates to survey and conduct a feasibility study on the District’s parcel #36-013-138. The vote to approve the motion was 7 to 0. Mr. Gilman moved and Mr. Einhorn seconded a motion to authorize the Superintendent to approve change orders in amounts up to $20,000 with official board action to occur at the next scheduled meeting in order to allow for project work to continue. The vote to approve the motion was 7 to 0.

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Equipment Purchases Agreements Policies Use of Facilities Resolutions

Mr. Gilman moved and Mr. Fager seconded a motion to approve Change Order #2 of the contract with B. R. Kreider & Son, Inc. - rock trench excavation at High School Athletic Fields at a cost of $5,120.50. The vote to approve the motion was 7 to 0. Mr. Gilman moved and Mr. John seconded a motion to contract with Jamco Products to provide quality control for the High School athletic fields project at a cost of $45 per hour for approximately 18 hours using Capital Reserve funds. The vote to approve the motion was 7 to 0. Mr. Gilman moved and Mr. Davis seconded a motion to approve the equipment purchases listed below. The vote to approve the motion was 7 to 0. 1. Trane US, Inc. to provide and install replacement HVAC rooftop

units for the Administration Building at a cost of $90,480 using TCPN pricing and Capital Reserve funds.

2. Douglas A. Shope to provide and install track gates at a cost of $1,775 using Capital Reserve funds.

Mr. Gilman moved and Mr. Einhorn seconded a motion to approve an agreement with South Jersey Energy Company for the purchase of natural gas for the facilities on the transaction confirmation at the market rate for a term of 12 months effective November 11, 2013. The vote to approve the motion was 7 to 0. Mr. Gilman moved and Ms. Price seconded a motion to waive Policy #003 requiring a first reading and adopt revisions to Policy #810 (Transportation) without a first reading. The vote to approve the motion was 7 to 0. Mr. Gilman moved and Mr. John seconded a motion to adopt revisions to the appendices for Policy #707 (Use of Facilities). The vote to approve the motion was 7 to 0. Mr. Gilman moved and Ms. Price seconded a motion to approve the use of facilities on the listing attached to the agenda. The vote to approve the motion was 7 to 0. Mr. Gilman moved and Mr. Einhorn seconded a motion to adopt a resolution authorizing a public hearing for the proposed new High School project and the advertisement of the Public Hearing Notice. The vote to approve the motion was 7 to 0.

Minutes


Athletic/Activities Committee Report

Mr. Gilman reported for the Athletics/Activities Committee.

Communications Resignations Employment Field Trips

The Minutes from the October 10, 2013 Athletics/Activities Committee Meeting were made available as an information item. Mr. Gilman moved and Mr. Fager seconded a motion to approve the resignations of the individuals listed below. The vote to approve the motion was 7 to 0. 1. Sergei Koreba, Head Boys' Varsity Soccer Coach, effective October

4, 2013. 2. Khaled Alhaj, JV Boys' Soccer Coach, effective October 4, 2013. Mr. Gilman moved and Ms. Price seconded a motion to approve the employment of the individuals or volunteers on the listings attached to the agenda as co-curricular and extra-curricular personnel for the 2013-2014 school year at the stipends listed, pending submission of all required clearances. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Gilman moved and Mr. John seconded a motion to approve the following Youth & Government field trips with District vans being used for transportation. The vote to approve the motion was 7 to 0. 1. Eastern Elections Convention on November 16, 2013 at Springfield

High School 2. Pre-Model Legislature Convention on February 22, 2014 at

Dickinson College 3. Model Legislature Convention on April 10-13, 2014 at the State

Capitol

Finance Committee Report

Mr. Einhorn reported for the Finance Committee.

Communications Approvals Agreements

The minutes from the October 15, 2013 Finance Committee Meeting were made available as an information item. Mr. Einhorn moved and Mr. Gilman seconded a motion to approve a transfer of $2,870,000 from the General Fund to the Capital Reserve Fund in the June 30, 2013 financial statements for costs related to the High School project or other capital improvements. The vote to approve the motion was 7 to 0. Mr. Einhorn moved and Mr. Davis seconded a motion to approve the

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Insurance Exonerations

agreements listed below required for the District to receive Access funding. The vote to approve the motion was 7 to 0. 1. Agreement to Participate in the School-Based Administrative

Claiming Program 2. Agreement to Participate in the School-Based Access Program Mr. Einhorn moved and Ms. Price seconded a motion to increase the amount of the District's fidelity bonds as listed below in accordance with the recommendation of the District solicitor. The vote to approve the motion was 7 to 0. 1. Board Secretary from $10,000 to $50,000 at a cost of $135 2. Board Treasurer from $10,000 to $1,000,000 at a cost of $1,584 3. Tax Collector from $50,000 to $1,000,000 at a cost of $1,584 Mr. Einhorn moved and Ms. Price seconded a motion to exonerate the 2013 real estate tax bills on the listing attached to the agenda for the reasons noted. The vote to approve the motion was 7 to 0. (See Attachment)

New Business

Academic Affairs Committee

Ms. Price moved and Mr. Davis seconded a motion to approve the following contracts. The vote to approve the motion was 7 to 0. 1. The Vista School to provide special education services during the

2013-2014 school year for a student at a cost of $39,400 fully funded by the District.

2. The Arc of Dauphin County to provide the Learning for Life program for the 2013-14 school year at a cost of $37,500 for a group of five eligible special education students.

Ms. Price moved and Mr. Gilman seconded a motion to approve the Letter of Agreement between Dauphin County Mental Health/ Intellectual Disabilities Program, Dauphin County Juvenile Probation and the District for the provision of student assistance program services for the 2013-14 school year. The vote to approve the motion was 7 to 0. Ms. Price moved and Mr. Einhorn seconded a motion to approve the Memorandums of Understanding listed below. The vote to approve the motion was 7 to 0. 1. Dauphin County Department of Social Services for Children and

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Youth and the District for the provision of services to students who struggle with absenteeism through the County's School Outreach Services

2. Dauphin County Department of Drug and Alcohol Services and the District for the provision of services to students with drug, alcohol and tobacco problems

3. Capital Area Intermediate Unit to serve as the fiscal agent for the CAIU #15 Title III Consortium for the administration of Title III grant funds during the 2013-2014 school year.

Ms. Price moved and Mr. Davis seconded a motion to approve the resignation of Steven Carson as the Human Services Pathway Co-Chair effective October 10, 2013. The vote to approve the motion was 7 to 0. Ms. Price moved and Mr. John seconded a motion to approve the change of employment status of Amanda Henry from the Human Services Pathway Co-Chair to the Human Services Pathway Chair at a pro-rated additional stipend of $453.60 effective October 11, 2013 due to the resignation of Steven Carson. The vote to approve the motion was 7 to 0.

Personnel Committee Mr. John moved and Mr. Einhorn seconded a motion to approve the retirement of Rosemary Weirich, PIMS/Child Accounting Coordinator, effective January 2, 2014. The vote to approve the motion was 7 to 0. Mr. John moved and Mr. Gilman seconded a motion to approve the resignations of the individuals listed below. The vote to approve the motion was 7 to 0. 1. Dianne Klinger-Witmer, Part-Time Non-Instructional Aide, effective

October 21, 2013. 2. Jamal Wells, In-School Suspension Monitor, effective October 25,

2013. Mr. John moved and Mr. Davis seconded a motion to approve the change of employment status of Amy Dintiman from Payroll/Benefits Accountant (Support Staff, Range 1) to Accounting Manager (Exempt Managerial Support Staff, Range 1) at an annual salary of $60,385 to fill a vacant position created by the retirement of Cindy Hendershott effective November 14, 2013. The vote to approve the motion was 7 to 0. Mr. John moved and Mr. Gilman seconded a motion to approve the

Minutes


employment of the individuals listed below, pending submission of all required clearances. The vote to approve the motion was 6 to 0. Ms. Layne abstained from voting. 1. Brendon Parkhill as a Part-Time Courier/Van Driver at an hourly rate

of $11.50 (MAESPA Driver, Step 1) to fill a vacant position created by the retirement of Jacob Burger effective October 29, 2013.

2. Anna Smith as an Ophelia Assistant at an hourly rate of $20.00 effective October 29, 2013.

3. Holly Hepner as a PATHS Assistant at an hourly rate of $20.00 effective October 29, 2013.

4. Gail Jones as a PATHS Assistant at an hourly rate of $20.00 effective October 29, 2013.

5. Donlynne Layne as a PATHS/Ophelia Assistant at an hourly rate of $20.00 effective October 29, 2013.

6. Amy Sarson as a PATHS Assistant at an hourly rate of $20.00 effective October 29, 2013.

7. Kim Schlicher as a PATHS/Ophelia Assistant at an hourly rate of $20.00 effective October 29, 2013.

8. Catherine Judy as a Part-Time Non-Instructional Aide (Support Staff Range 6) at an hourly rate of $9.88 to fill a vacant position created by the resignation of Rosanna Zettlemoyer effective October 30, 2013.

9. Cody Heitefuss as a College Technology Intern at an hourly rate of $7.25 effective November 4, 2013.

Athletics/Activities Committee

Mr. Gilman moved and Mr. Fager seconded a motion to approve the employment of the individuals or volunteers on the listings attached to the agenda as co-curricular and extra-curricular personnel for the 2013-2014 school year at the stipends listed, pending submission of all required clearances. The vote to approve the motion was 7 to 0. (See Attachment) Mr. Gilman moved and Mr. Einhorn seconded a motion to approve a reciprocal agreement with Penn State Harrisburg to allow for Penn State's use of the District's track and field facilities during the 2014-2015 academic year and for the District's use of Penn State's tennis courts during the High School construction period at no charge to either party. The vote to approve the motion was 7 to 0.

Representatives

Capital Area Intermediate Unit

Ms. Layne said she was unable to attend the last meeting due to illness.

Minutes


Dauphin County Technical School

Mr. Davis reported that DCTS Blast gives a good summary of last month’s happenings.

Dauphin County Tax Collection Committee

Mr. Franklin reported there was no meeting in the last month.

Harrisburg Area Community College

Ms. Layne reported that delegates will meet on Wednesday and haven’t met in the past six months.

Olmsted Regional Recreation Board

Ms. Layne reported that registration is starting this evening and continuing this week for the basketball program. Ms. Layne said that the coaches are excited to start the program and that Mr. Sattele has been especially helpful with this feeder program for the high school and is investing in the youth.

PSBA Liaison Mr. John said that he and Mr. Franklin attended the PSBA Delegate Assembly. Mr. John reminded board members that they will no longer receive the PSBA biweekly publication since there has been a switch to an email format. Mr. John commented that he believes that the new PSBA Director, Nathan Mains, will do a good job.

Superintendent’s Report

Dr. Suski extended thoughts and concern for the Radabaugh family and expressed appreciation for the community’s support for the family. Dr. Suski highlighted some upcoming dates – the first marking period ends on Thursday, the Blue Wave Marching Band will be competing Saturday, the High School Chorus will present an Evening in Paris on November 7, the MAMS Veterans Program will be held on November 8, the elementary schools will dismiss early on November 8, schools will not be in session on November 11, report cards will be issued during parent conferences at the elementary level and on November 8 for secondary students, the fall play, “Ten Little Dunces” will be held on November 15 and 16, and the Junior class will participate in Shadow Day on November 21.

Roundtable Mr. Gilman thanked Mr. Bright for his work to make Homecoming a successful day and thanked the three elementary principals for their dedication in seeking academic achievement. Mr. Gilman also thanked Mark Shipkowski for coaching the soccer team after the resignation of the coaches. Ms. Price echoed the comments of Mr. Gilman and extended concern for the Radabaugh family.

Minutes


Mr. Davis echoed the comments of the other board members, thanked the principals and thanked Mark Shipkowski. Mr. Davis acknowledged that his son appreciated Mark when he coached him in soccer. Mr. Davis thanked Dr. Suski for the SPP presentation. Mr. Fager echoed the comments of the others, thanked Mr. Bright for his work on Homecoming, and expressed congratulations to the students recognized this month. Mr. Einhorn thanked the Shipkowskis for their coaching of the soccer team. Mr. Einhorn reminded those present about Election day next week. Mr. John congratulated the Barths about their authorship of the children’s book and encouraged those present to attend the fall play. Mr. John thanked Ms. Drazenovich and Mrs. Mostoller for their role in working with curriculum. Ms. Layne echoed her colleagues. Ms. Layne thanked the elementary principals for their leadership. Ms. Layne thanked the Shipkowskis for coaching soccer. Ms. Layne thanked Dr. Suski for the SPP presentation. Ms. Layne said that she hoped that the public understands that under Dr. Suski’s leadership the District is making great strides.

Adjournment / Executive Session

Mr. Gilman moved and Ms. Price seconded a motion to adjourn. The vote to approve the motion was 7 to 0. The meeting adjourned at 8:18 p.m. Ms. Layne stated that the board would be meeting in Executive session to discuss personnel matters. ATTEST: David A. Franklin, Board Secretary

Minutes


Date Day of the Month Time Activity Location Attendees

12/5/13 1st Thursday 7:00 p.m. School Board Organization Meeting High School LGI RoomAll Board Members / Suski, Franklin,

Mostoller

12/10/13 2nd Tuesday 6:00 p.m. Academic Affairs Committee Meeting High School LibraryPrice, John, Davis, Layne / Suski, Mostoller, Franklin, Palmer

12/10/13 2nd Tuesday 7:00 p.m. Personnel Committee Meeting High School LibraryJohn, Einhorn, Price, Davis / Suski,

Franklin, Zula

12/11/13 2nd Wednesday 6:00 p.m. Communities That Care MeetingAdministration Building Large Conference Room

Suski, Drazenovich, Franklin

12/12/13 2nd Thursday 6:00 p.m. Operations Committee Meeting High School LibraryRichards, Gilman, John, Fager /

Suski, Franklin, Meiser

12/12/13 2nd Thursday 7:00 p.m. Athletics/Activities Committee Meeting High School LibraryGilman, Fager, Richards, Layne /

Suski, Franklin, King

12/17/13 3rd Tuesday 6:00 p.m. Finance Committee Meeting High School LibraryEinhorn, Gilman, Layne / Suski,

Franklin

12/18/13 3rd Wednesday 6:00 p.m. Olmsted Regional Recreation Board MeetingAdministration Building Large Conference Room

Layne, Gilman

12/18/13 3rd Wednesday 7:00 p.m.Dauphin County Technical School Joint

Operating Committee MeetingDauphin County Technical

SchoolDavis, Price

12/19/13 3rd Thursday 8:00 a.m. Capital Area Intermediate Unit Board MeetingCapital Area Intermediate

UnitLayne

12/19/13 3rd Thursday 7:00 p.m. School Board Meeting High School LGI RoomAll Board Members / Suski, Franklin,

Mostoller

MIDDLETOWN AREA SCHOOL DISTRICTSCHOOL BOARD CALENDAR

DECEMBER 2013

Communications


MIDDLETOWN AREA SCHOOL DISTRICTGENERAL FUND

For the month ended September 30, 2013

BALANCE BROUGHT FORWARD 25,124,991.17$

PLUS RECEIPTS 3,432,136.53

LESS CHECKS & MISC DEBITS (1,205,588.68)

LESS PAYROLL CHECKS & DIRECT DEPOSIT TRANSFERS (838,691.83)

LESS PAYROLL TAX & BENEFIT WIRES (473,938.57)

PLUS ADJUSTMENTS (VOIDED CHECKS or TRANSFERS/NSF CHECKS) (9,254.59)

NET TRANSFERS (TO)/FROM OTHER FUNDS (78,629.74)

PLUS NET INVESTMENT EARNINGS (including accrued interest paid) 13,913.51

BALANCE CARRIED FORWARD 25,964,937.80$

CASH PETTY CASH 409.47$

MID PENN BANK GOVERNMENT CHECKING PLUS - GENERAL 19,517,784.70

MID PENN BANK GOVERNMENT CHECKING PLUS - PAYROLL 1,160,640.28

FULTON BANK GOVERNMENT INTEREST CHECKING - GENERAL 2,051,659.52

FULTON BANK GOVERNMENT INTEREST CHECKING - PAYROLL -

TOTAL CASH 22,730,493.97

INVESTMENTS

PSDLAF CD - ONE WEST BANK - DUE 9/12/14 - YIELD .85% 245,000.00

PSDLAF CD - SALLIE MAE BANK - DUE 9/19/14 - YIELD .85% 245,000.00

PSDLAF CD - ALLY BANK - DUE 9/19/14 - YIELD .85% 245,000.00

PSDLAF CD - GOLDMAN SACHS BANK - DUE 9/19/14 - YIELD .85% 245,000.00

PSDMAX MONEY MARKET POOL 3,132,385.06

TOTAL INVESTMENTS 4,112,385.06

TOTAL CASH & INVESTMENTS 26,842,879.03$

BANK ADJUSTMENTS (0.04)

DEPOSITS IN TRANSIT -

OUTSTANDING CHECKS -- PAYROLL (2,986.10)

OUTSTANDING CHECKS -- ACCOUNTS PAYABLE (874,955.09)

TOTAL AVAILABLE CASH & INVESTMENTS 25,964,937.80$

Treasurer's Report



Year to Date through October 31, 2013

Revenue by Source

Budget% Total

Budget YTD YTD % of

Budget

6000 Local Sources

6110 Real Estate/Realty Taxes 18,665,189$ 47.44% 16,753,368$ 89.76%

6143 Occupation Privilege Taxes 47,800$ 0.12% 4,172$ 8.73%

6151 Earned Income Taxes 4,250,000$ 10.80% 592,486$ 13.94%

6153 Real Estate Transfer Taxes 163,000$ 0.41% 41,087$ 25.21%

6159 Patron Parking Taxes 562,000$ 1.43% 147,480$ 26.24%

6400 Delinquent Taxes 900,000$ 2.29% 377,084$ 41.90%

6510 Interest on Investments 65,600$ 0.17% 32,879$ 50.12%

6700 Revenue from Activities 61,600$ 0.16% 45,584$ 74.00%

6800 Revenue from Other Gov't Agencies 509,384$ 1.29% 8,263$ 1.62%

6910 Rentals 20,000$ 0.05% 6,353$ 31.77%

6920 Donations -$ 0.00% 3,090$ #DIV/0!

6940 Tuitions 9,500$ 0.02% 5,031$ 52.96%

6960/6990 Other 36,262$ 0.09% 257,389$ 709.80%

Total Local Sources 25,290,335$ 64.27% 18,274,266$ 72.26%

7000 State Sources

7110 Basic Education 7,413,586$ 18.84% 2,198,820$ 29.66%

7144 Charter School Funding -$ 0.00% -$ #DIV/0!

7160 Tuition Subsidy -$ 0.00% 89,530$ #DIV/0!

7200 Subsidies for Special Programs 1,521,744$ 3.88% 459,154$ 30.17%

7310 Transportation 606,639$ 1.54% 163,050$ 26.88%

7320 Rental/Sinking Fund Subsidy 590,236$ 1.50% -$ 0.00%

7330 Health Services 47,500$ 0.12% -$ 0.00%

7340 Property Tax Reduction 919,638$ 2.34% 919,638$ 100.00%

7501 Accountability Grant 163,913$ 0.42% 163,913$ 100.00%

7502 Dual Enrollment Grant -$ 0.00% -$ #DIV/0!

7599 Additional Unlisted Grants -$ 0.00% -$ #DIV/0!

7800 Subsidies for State Paid Benefits 1,995,389$ 5.07% 488,096$ 24.46%

7920 Classrooms for the Future -$ 0.00% -$ #DIV/0!

Total State Sources 13,258,645$ 33.71% 4,482,201$ 33.81%

8000 Federal Sources 624,642$ 1.59% 155,973$ 24.97%

9000 Other Sources -$ 0.00% 352$ #DIV/0!

Fund Balance Utilization 169,336$ 0.43% -$ 0.00%

39,342,958$ 100.00% 22,912,792$ 58.24%

Treasurer's Report


Treasurer's Report



Year to Date through September 30, 2013

Expenditures by Functional Area

Budget% Total

Budget YTD YTD % of

Budget

1000 Instruction

1100 Regular Programs 13,781,551$ 35.02% 2,533,155$ 18.38%

1200 Special Programs 5,129,410$ 13.04% 1,053,592$ 20.54%

1300 Vocational Education Programs 1,160,371$ 2.95% 456,883$ 39.37%

1400 Other Instructional Programs 238,004$ 0.60% 44,414$ 18.66%

1500 Nonpublic School Programs 15,000$ 0.04% -$ 0.00%

1600 Adult Education Programs 286,641$ 0.73% 92,888$ 32.41%

Total Instruction 20,610,977$ 52.38% 4,180,932$ 20.28%

2000 Support Services

2100 Pupil Personnel 1,765,012$ 4.49% 366,502$ 20.76%

2200 Instructional Staff 1,011,338$ 2.57% 260,828$ 25.79%

2300 Administration 2,180,220$ 5.54% 607,303$ 27.86%

2400 Pupil Health 490,593$ 1.25% 77,317$ 15.76%

2500 Business 491,817$ 1.25% 156,481$ 31.82%

2600 Operation/Maint of Plant Svcs 3,329,778$ 8.46% 833,160$ 25.02%

2700 Student Transportation Svcs 1,367,042$ 3.47% 160,584$ 11.75%

2800 Central 944,039$ 2.40% 319,174$ 33.81%

2900 Other Support Services 23,575$ 0.06% -$ 0.00%

Total Support Services 11,603,414$ 29.49% 2,781,349$ 23.97%

3000 Student Activities & Comm Recreation 1,014,323$ 2.58% 300,595$ 29.64%

4000 Facilities Acquistion, Construction, &

Improvement Services 2,000$ 0.01% 22,470$ 1123.50%

5000 Debt Services & Other Financing Uses

5100 Other Expend / Fin. Uses -$ 0.00% 7,468$ #DIV/0!

5200 Transfers to Other Funds 5,692,244$ 14.47% 228,636$ 4.02%

5900 Budgetary Reserve 420,000$ 1.07% 260$ 0.06%

Total Debt Service & Other Financing 6,112,244$ 15.54% 236,364$ 3.87%

39,342,958$ 100.00% 7,521,710$ 19.12%

PLEASE NOTE:

Portions of July & August contracted salaries are accrued June 30 as corresponding to the prior fiscal year.

Treasurer's Report


MIDDLETOWN AREA SCHOOL DISTRICTCAPITAL RESERVE FUND

For the month ended October 31, 2013

BALANCE BROUGHT FORWARD 2,575,736.89$

PLUS RECEIPTS -

LESS CHECKS (367,712.77)

PLUS ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) -

PLUS INTEREST (net of fees, accr int pd, mkt value adj): 1,401.91

NET TRANSFERS (TO)/FROM OTHER FUNDS:

ATHLETIC FUND -

CAPITAL PROJECTS FUND -

DEBT SERVICE FUND -

FOOD SERVICE FUND -

GENERAL FUND -

BALANCE CARRIED FORWARD 2,209,426.03$

CASH FULTON BANK GOVERNMENT INTEREST CHECKING -$

MID PENN BANK GOVERNMENT CHECKING PLUS 2,562,274.83

TOTAL CASH 2,562,274.83

INVESTMENTS

PSDLAF -

PSDMAX 14,863.97

TOTAL INVESTMENTS 14,863.97

TOTAL CASH & INVESTMENTS 2,577,138.80$

BANK ADJUSTMENTS -

OUTSTANDING CHECKS (367,712.77)

TOTAL AVAILABLE CASH & INVESTMENTS 2,209,426.03$

Treasurer's Report


FUNDS AVAILABLE:

Capital Reserve Funds Available (as of 10/31/2013) 2,209,426.03

Add: Interfund Receivable from General Fund - 2012-2013 Net Parking Tax 41,279.33

Add: Interfund Receivable from General Fund - 2012-2013 Surplus Transfer 2,870,000.00

Less: Interfund Payable to General Fund - Invoice Paid by Wrong Fund (6,268.00)

Less: Paid Bills Submitted for Approval at Board Meeting (116,250.00)

Less: Unpaid Bills Submitted for Approval at Board Meeting (305,371.70)

Total Available Funds 4,692,815.66

COSTS: PAID TO DATE: BALANCE:

Administration Building Carpet Replacement 2,079.33 -

Administration Building Conference Room Improvements - 4,650.11

Administration Building HVAC Rooftop Units Replacement - 90,480.00

Aerial Platform Lift 17,722.00 -

District-Wide LED Parking Lot Upgrades - 7,000.00

Dump Truck - 73,099.40

Fink Cafeteria/Gym Lighting Retrofit 26,950.00 -

Fink Maintenance Project - Contractors 472,142.87 22,282.13

Fink Maintenance Project - Design Professionals 50,499.03 1,725.00

High School Project - Athletic Practice Fields 217,894.95 58,062.05

High School Project - Athletic Practice Fields Quality Control - 810.00

High School Project - Commissioning 1,370.00 67,130.00

High School Project - Design Professionals 1,529,564.09 1,031,127.00

High School Project - Other Design Costs 23,021.50 -

High School Track Gates - 1,775.00

High School Track Renovation 557,958.08 61,995.34

Hose Reel with Booster Pump 7,247.00 -

Kunkel Cafeteria/Gym Lighting Retrofit 27,287.01 -

Kunkel Corridor Heat - Contractor 142,000.00 -

Kunkel Corridor Heat - Design Professional 7,500.00 -

Kunkel DDC Classroom Controllers 3,545.25 8,100.84

Kunkel Fresh Air Unit Replacement 9,875.00 -

Kunkel LED Site Lighting Retrofit 9,639.47 -

Kunkel Parking Lot Sealing - 10,000.00

Kunkel Vertical Platform Lift / Structural Repairs - Contractors 100,160.52 -

Kunkel Vertical Platform Lift / Structural Repairs - Design Professional 73,992.28 -

MAMS Wireless Network Equipment 980.00 -

Operations Building Gas Heater Replacement - -

War Memorial Field Press Box Roof Replacement 3,875.00 -

War Memorial Field Ticket Booth Roof Replacement 4,500.00 -

3,289,803.38 1,438,236.87

Totals 3,289,803.38 1,438,236.87

RECAP: Total Available Funds 4,692,815.66

Total Balances to be Paid 1,438,236.87

Balance Remaining After Projects 3,254,578.79

MIDDLETOWN AREA SCHOOL DISTRICTCAPITAL RESERVE COMMITMENTS

AS OF NOVEMBER 25, 2013

Treasurer's Report


MIDDLETOWN AREA SCHOOL DISTRICTCAPITAL PROJECTS FUND


BALANCE BROUGHT FORWARD 1,591.15$

PLUS RECEIPTS -

LESS CHECKS -

PLUS ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) -

PLUS INTEREST (net of fees, accr int pd, mkt value adj): 0.14


ATHLETIC FUND -

CAPITAL RESERVE FUND -

DEBT SERVICE FUND -

FOOD SERVICE FUND -

GENERAL FUND -

BALANCE CARRIED FORWARD 1,591.29$

CASH FULTON BANK GOVERNMENT INTEREST CHECKING 1,591.29$

RBC CASH -

TOTAL CASH 1,591.29

INVESTMENTS

PSDLAF -

PSDMAX -

TOTAL INVESTMENTS -

TOTAL CASH & INVESTMENTS 1,591.29$

BANK ERRORS

OUTSTANDING CHECKS -

TOTAL AVAILABLE CASH & INVESTMENTS 1,591.29$

Treasurer's Report


MIDDLETOWN AREA SCHOOL DISTRICTFOOD SERVICE FUND



PLUS RECEIPTS:

SPECIAL FUNCTIONS 670.10

VENDING COMMISSION/REBATES -

COLLECTIONS -

REIMBURSEMENTS -

BREAKFAST & LUNCH SALES 51,862.78 52,532.88


PLUS ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) (110.00)

PLUS NET INVESTMENT EARNINGS:

FULTON BANK -

MID PENN BANK 126.34


ATHLETIC FUND -

STUDENT ACTIVITIES FUND -

GENERAL FUND -

GENERAL FUND (PDE SUBSIDY) 80,002.56 80,002.56


CASH PETTY CASH -$

MID PENN BANK GOVERNMENT CHECKING PLUS 563,884.10

FULTON BANK GOVERNMENT INTEREST CHECKING -

TOTAL PETTY CASH AND CASH PER BANK 563,884.10$

BANK ADJUSTMENTS -

DEPOSITS IN TRANSIT 2,641.14


TOTAL AVAILABLE CASH 393,806.85$

Treasurer's Report


MIDDLETOWN AREA SCHOOL DISTRICTWMSS RADIO STATION FUND



PLUS RECEIPTS:

ADVERTISING FEES -

GRANT AWARDS -

REIMBURSEMENTS -

MISCELLANEOUS REVENUE -

CHURCH SERVICES -

SPORTS BROADCASTING -

DONATIONS / FUNDRAISING 2,400.00 2,400.00


PLUS NET ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) -

PLUS NET INVESTMENT EARNINGS:

FULTON BANK -

MID PENN BANK (1.60)


STUDENT ACTIVITIES FUND -

GENERAL FUND -


CASH PETTY CASH -$

MID PENN BANK GOVERNMENT CHECKING PLUS 17,690.14

FULTON BANK GOVERNMENT INTEREST CHECKING -

TOTAL PETTY CASH AND CASH IN BANK 17,690.14$

DEPOSITS IN TRANSIT -



Treasurer's Report


BALANCE CARRIED FORWARD 384,236.04

PLUS RECEIPTS: 33,234.00

LESS PAYMENTS: 0.00

PLUS INTEREST NET OF FEES: 191.45

PLUS VOID CHECKS: 0.00

PLUS RECEIPTS DUE FROM GF: 0.00

BALANCE 417,661.49

BEGINNING INTEREST/ CURRENT

TRUST BALANCE FEES DEPOSITS PAYMENTS BALANCE

Nonexpendable Trust Fund

Alwine Scholarship 22,392.29 46.28 0.00 -300.00 22,138.57

Class of 48-Academic Scholarship 24,934.47 50.78 0.00 -2,500.48 22,484.77

Dr. Conrad Award 10,234.72 21.07 0.00 -150.00 10,105.79

Denise Frisbie Award 25,355.16 53.27 0.00 0.00 25,408.43

Karen Kasper Memorial Award 31,214.19 61.07 0.00 -2,000.00 29,275.26

Leonard Endowment 163,828.55 341.42 0.00 -2,000.00 162,169.97

MAHS Science Award 2,676.03 5.59 0.00 0.00 2,681.62

Donald Whitman Award 517.56 1.08 0.00 0.00 518.64

Gerberich Memorial Fund 1,430.11 2.99 0.00 0.00 1,433.10

Edward Tennis Memorial Scholarship 19,175.91 41.49 3,234.00 -500.00 21,951.40

TOTAL 301,758.99 625.04 3,234.00 -7,450.48 298,167.55

Expendable Trust Fund

Elizabeth G. Alesick Scholarship 3,477.03 6.53 0.00 -500.00 2,983.56

Daniel Booser Award 0.00 0.00 0.00 0.00 0.00

E. E. Brunner Memorial Scholarship 35,455.34 71.81 0.00 -1,000.00 34,527.15

Ruth Coble Scholarship 1,158.30 0.00 0.00 -855.79 302.51

R. James Kleinfelter Chemistry Award 1,560.24 2.53 0.00 -500.00 1,062.77

Class of 49-H. Hummel Memorial Award 502.82 0.81 0.00 -250.00 253.63

One for the Kids 2,566.07 2.84 0.00 -1,200.00 1,368.91

Tennis Court Time 1,700.00 0.00 0.00 0.00 1,700.00

Class of 58 15,166.10 32.44 925.00 0.00 16,123.54

Julie Jacobs Trust 11,349.44 23.65 0.00 0.00 11,373.09

Wholaver Memorial Scholarship 222.15 0.00 222.15 -222.15 222.15

Yohn Memorial Fund 446.39 0.00 0.00 0.00 446.39

Work Incentive Scholarship 5,000.00 0.00 0.00 -2,400.00 2,600.00

Joe Santoro Memorial Scholarship 2,519.48 4.20 0.00 -500.00 2,023.68

S. Kuhn Memorial Wrestling Scholarship 1,392.46 2.90 0.00 0.00 1,395.36

Eneroc Scholarship 10,000.00 0.00 0.00 0.00 10,000.00

George K. Lenker Football Award 1,100.00 0.00 0.00 0.00 1,100.00

Phoenix Contact Award 1,000.00 0.00 0.00 -1,000.00 0.00

Bill & Betty Fox Scholarship 0.00 11.20 30,000.00 0.00 30,011.20

Nutrition Inc. 3,000.00 0.00 0.00 -1,000.00 2,000.00

TOTAL 97,615.82 158.91 31,147.15 -9,427.94 119,493.94

TOTAL ALL TRUSTS 399,374.81 783.95 34,381.15 -16,878.42 417,661.49

MIDDLETOWN AREA SCHOOL DISTRICT

SCHOLARSHIP AND TRUST FUND

For the month ending October 31, 2013

Treasurer's Report


STUDENT ACTIVITY FUND


PLUS RECEIPTS:

Fink Fundraiser 3,918.85

Fink Donation 25.00

Fink FOSL 45.00

Kunkel Book Fair 4,746.25

Kunkel Donation 253.50

Reid Fundraiser 12,262.05

Reid FOSL 190.00

Reid Donation 162.00

MAMS 7th Grade Class Sub Fundraiser 937.00

MAMS 8th Grade Class Field Trip Fundraiser 1,020.00

MAMS Student Council Homecoming 705.00

HS Yearkbook 3,470.00

HS Student Council Homecoming 3,960.00

HS Pride Fundraiser 423.75

HS YAG Fundraiser 366.25

HS Mini Thon 348.36

HS FBLA 225.00

HS Band 1,121.00

34,179.01


PLUS NET ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) (128.00)

PLUS INTEREST NET OF FEES 50.50



CASH

MID PENN INTEREST CHECKING 151,960.89$

TOTAL CASH IN BANK 151,960.89$




For Month Ended October 31, 2013

Treasurer's Report


10 / GF 32 / CR 39 / CP 51 / FS 59 / WM 72 74 81 / SA

Date of Check Run General Fund

Capital Reserve

Fund

Capital Projects

Fund

Food Service

Fund

WMSS Radio

Station Fund

Expendable

Trust

Non-

Expendable

Trust

Student

Activities Fund

10/29/2013 120.00

11/1/2013 183,979.64 1,404.80

11/8/13 34,134.32 39.01 1,161.75

11/12/13 106,095.00

11/15/13 36,908.82

11/19/13 10,155.00

11/20/13 5.00

AUTO PAY

10/31/13 PNC 5,495.21

11/21/13 UGI 2,617.15

Totals 263,260.14 116,250.00 - - 39.01 - - 2,566.55

PAID BILLS (WEEKLY CHECKS)November 25, 2013

Bill Lists


Report Date 10/29/13 03:28 PM 1Page NoMiddletown Area School District

A/P Summary Check Register FPREG01A

Check NoBank Amount Date Vendor Type

GFTotal Bank No

GF 00053585 120.00 10/29/13 301176 P O P MAHS PERFORMING ARTS C

Total Hand Checks

Total Computer Voids

Total Hand Voids

Total Computer Checks (Including Computer Voids)

Grand Total:

120.00

120.00

.00

.00

.00

120.00

(Including Hand Voids)

.00Total ACH Checks (Including Voids)

14

Batch Yr

000295

Batch No

120.00

Amount

Total ACH Voids .00

Bill Lists


Report Date 11/01/13 09:50 AM 1Page NoMiddletown Area School District



GF

SA

Total Bank No

Total Bank No

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

SA

SA

SA

SA

SA

00053586

00053587

00053588

00053589

00053590

00053591

00053592

00053593

00053594

00053595

00053596

00053597

00053598

00053599

00053600

00053601

00053602

00053603

00053604

00053605

00053606

00053607

00053608

00010335

00010336

00010337

00010338

00010339

6,355.68

24,336.92

2,006.90

32,573.03

10.00

90.00

8,496.65

90.00

1,561.64

10.00

90.00

1,791.24

10.00

6,355.71

59,697.20

2,383.39

90.00

41.42

90.00

21,847.20

10.00

10.00

16,032.66

258.24

216.94

618.37

180.00

131.25

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

11/01/13

8184

19720

304936

302130

301406

303495

221

301105

5932

304095

302104

2488

300861

13781

302132

302134

303307

19682

304985

19097

19461

303372

19615

100054

301810

100381

19704

303390

21CCCS

CAPITAL AREA SCHOOL FOR THE ARTS

COMCAST

COMMONWEALTH CONNECTIONS ACADEMY

COMMONWEALTH OF PENNSYLVANIA

DAVID G DELBIONDO

DIRECT ENERGY BUSINESS

JOHN FERRARA

HITE CO

JAIME JOHNSON

MIKE KEEFER

LEVEL(3) COMMUNICATIONS LLC

JAMES ROBERT NEIDLINGER

PA DISTANCE LEARNING CHARTER SCHOOL

PENNSYLVANIA CYBER CHARTER SCHOOL

PENNSYLVANIA VIRTUAL CHARTER SCHOOL

MIKE RUCKER

WAYLAND D SAYRE

RICH STEFFY

STS INC

STEPHEN SWARNEY

MICHAEL TAYLOR

TSA CONSULTING GROUP

KENNETH BRITCHER

GIANT FOOD STORES LLC

BRIAN MASSEY

PA FBLA

R AND K SUBS

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

Total Hand Checks


Total Hand Voids


Grand Total:

183,979.64

1,404.80

185,384.44

.00

.00

.00

185,384.44



1414

1414

Batch Yr

000301000302

000303000304

Batch No

146,089.78 1,187.86

37,889.86 216.94

Amount

Total ACH Voids .00

Bill Lists





GF

SA

WM

Total Bank No

Total Bank No

Total Bank No

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

SA

WM

00053609

00053610

00053611

00053612

00053613

00053614

00053615

00053616

00053617

00053618

00053619

00053620

00053621

00053622

00053623

00053624

00053625

00053626

00053627

00053628

00053629

00053630

00053631

00053632

00010340

00010082

1,907.76

205.00

78.00

1,424.86

6,536.41

7,296.50

2,986.00

5,486.50

284.94

77.00

77.00

77.00

657.61

1,015.04

891.90

50.00

3,000.00

434.65

492.40

400.00

22.86

384.00

271.89

77.00

1,161.75

39.01

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

11/08/13

300109

13609

300176

302649

221

18945

304851

16888

5932

304095

300905

9288

300648

300829

301616

302572

303271

15199

301312

7773

300537

434

5762

19402

303390

300625

BOROUGH OF MIDDLETOWN

BRAINPOP LLC

CHOICE SECURITY SERVICES LLC

DAVIS VISION


DONS KAWASAKI

FINAL TOUCH COMPANY

GUERNSEY OFFICE PRODUCTS

HITE CO

JAIME JOHNSON

CHARLES JOHNSON JR

SCOTT LAMPREY

PATTERSON MEDICAL SUPPLY CO

PSERS

SCHAEDLER YESCO

SCHOOL CLAIMS SERVICE LLC

SMART FUTURES

SUBURBAN PROPANE

TYSON FENCE CO INC

UNITED STATES POSTAL SERVICE

UPS

WINDSTREAM

YORK MAIL SERVICE

ZACHARY ZARNOCH

R AND K SUBS

VERIZON

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

Total Hand Checks


Total Hand Voids


Grand Total:

34,134.32

1,161.75

39.01

35,335.08

.00

.00

.00

35,335.08



14

14

1414

1414

Batch Yr

000311

000312

000315000316

000318000319

Batch No

7,559.30

15,366.82

39.01 1,161.75

891.90 10,316.30

Amount

Total ACH Voids .00

Bill Lists





CRTotal Bank No

CR 00010097 106,095.00 11/12/13 18937 PURCELL CONSTRUCTION CO C

Total Hand Checks


Total Hand Voids


Grand Total:

106,095.00

106,095.00

.00

.00

.00

106,095.00



14

Batch Yr

000337

Batch No

106,095.00

Amount

Total ACH Voids .00

Bill Lists





GFTotal Bank No

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

00053633

00053634

00053635

00053636

00053637

00053638

00053639

00053640

00053641

00053642

00053643

00053644

00053645

23,506.64

7,168.69

27.37

533.95

974.42

1,445.00

32.85

1,994.17

400.00

44.19

46.09

157.62

577.83

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

11/15/13

303452

300054

19780

19801

300109

300176

19828

19836

300570

19798

19810

12610

300538

AGORA CYBER CHARTER SCHOOL

AMERICHEM

RUSSEL L AND BEVERLY J BECHTEL

ANDREW AND LILLIE G BILLY


CHOICE SECURITY SERVICES LLC

RANDY AND GLENDA INCH

PENNSYLVANIA STATE UNIVERSITY

PHILLIPS OFFICE SOLUTIONS

PRIMARY SETTLEMENT SERVICES INC

GARRET L AND ROBIN L RAIN

SCHOOL CLAIMS SERVICE

UNITED WATER PENNSYLVANIA

C

C

C

C

C

C

C

C

C

C

C

C

C

Total Hand Checks


Total Hand Voids


Grand Total:

36,908.82

36,908.82

.00

.00

.00

36,908.82



14

14

Batch Yr

000348

000349

Batch No

8,613.69

28,295.13

Amount

Total ACH Voids .00

Bill Lists





CRTotal Bank No

CR

CR

CR

00010098

00010099

00010100

2,700.00

6,955.00

500.00

11/19/13

11/19/13

11/19/13

17558

301559

17540

COMMONWEALTH OF PA - CLEAN WATER FUND

DAUPHIN COUNTY CONSERVATION DISTRICT

DAUPHIN COUNTY CONSERVATION DISTRICT -

C

C

C

Total Hand Checks


Total Hand Voids


Grand Total:

10,155.00

10,155.00

.00

.00

.00

10,155.00



14

Batch Yr

000363

Batch No

10,155.00

Amount

Total ACH Voids .00

Bill Lists





GFTotal Bank No

GF 00053646 5.00 11/20/13 19852 CONAIR C

Total Hand Checks


Total Hand Voids


Grand Total:

5.00

5.00

.00

.00

.00

5.00



14

Batch Yr

000366

Batch No

5.00

Amount

Total ACH Voids .00

Bill Lists





EPTotal Bank No

EP 0EPOCT13 5,495.21 10/31/13 13811 PNC BANK M

Total Hand Checks


Total Hand Voids


Grand Total:

5,495.21

5,495.21

5,495.21

.00

.00

.00



14

Batch Yr

000300

Batch No

5,495.21

Amount

Total ACH Voids .00

Bill Lists





10Total Bank No

10 UGINOV13 2,617.15 11/21/13 300523 UGI UTILITIES INC M

Total Hand Checks


Total Hand Voids


Grand Total:

2,617.15

2,617.15

2,617.15

.00

.00

.00



14

Batch Yr

000374

Batch No

2,617.15

Amount

Total ACH Voids .00

Bill Lists


UNPAID BILLS (BOARD CHECKS)

10 / GF 32 / CR 39 / CP 51 / FS 59 / WM 72 74 81 / SA

Date of Check Run General Fund

Capital Reserve

Fund

Capital Projects

Fund

Food Service

Fund

WMSS Radio

Station Fund

Expendable

Trust

Nonexpendable

Trust

Student

Activities Fund

11/25/2013 572,703.77 305,371.70 110,398.32 2,235.45 1,100.58 13,122.58

Totals 572,703.77 305,371.70 - 110,398.32 2,235.45 1,100.58 - 13,122.58

November 25, 2013

Bill Lists





72

CR

FS

Total Bank No

Total Bank No

Total Bank No

72

CR

CR

CR

CR

CR

FS

FS

FS

FS

FS

FS

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

00001043

00010101

00010102

00010103

00010104

00010105

00010080

00010081

00010082

00010083

00010084

00010085

00053647

00053648

00053649

00053650

00053651

00053652

00053653

00053654

00053655

00053656

00053657

00053658

00053659

00053660

00053661

00053662

00053663

00053664

00053665

00053666

00053667

00053668

00053669

00053670

00053671

00053672

00053673

00053674

00053675

00053676

00053677

00053678

00053679

00053680

00053681

00053682

00053683

00053684

00053685

1,100.58

446.50

131,814.24

685.00

171,955.91

470.05

2,396.85

41.00

8.95

1,013.80

106,789.72

148.00

2,383.38

135.00

103.53

25.72

4,300.00

32,366.42

3,437.50

547.84

6,723.99

29.50

1,021.00

5,569.75

3,125.00

420.00

2,720.35

1,409.71

612.09

304.95

4,343.90

2,071.20

1,586.17

451.85

115.95

14,000.00

47,509.84

20.91

828.10

100.00

157.94

5,110.00

6,084.23

122.09

1,875.45

218.63

58.03

8,739.11

152.50

155.00

15.11

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

19879

19666

18929

304673

300214

300685

12521

300045

16888

14877

300508

302743

8184

19674

304611

14524

300018

303452

304662

13943

300815

300045

10677

300054

17248

13420

15202

304141

5436

303254

300109

14850

14850

14850

14850

304918

300915

100053

300670

19747

300125

300135

19720

300148

304025

300172

300194

302130

304939

304333

100252

WEST CHESTER UNIVERSITY

ADVANTAGE ENGINEERS

B R KREIDER & SON INC

BARTON ASSOCIATES INC

CRABTREE ROHRBAUGH & ASSOC INC

GRAINGER

4 POINTS FOOD SERVICE TECHNOLOGIES

AMERICAN MARKING SYSTEMS


KEGEL'S PRODUCE

NUTRITION INC

SINGER EQUIPMENT COMPANY

21CCCS

A MCNITT & SERENSOIL TESTING LLC

SCHOOL SPECIALTY

ACHIEVEMENT PRODUCTS

ADVANCED MANAGEMENT SOFTWARE LLC

AGORA CYBER CHARTER SCHOOL

AIA BENEFITS RESOURCE GROUP

AMAZON.COM

AMERICAN LIBRARY ASSOCIATION

AMERICAN MARKING SYSTEMS

AMERICAN RED CROSS HEALTH/SAFETY SERVICE

AMERICHEM

ARC DAUPHIN COUNTY

ARC OF CUMBERLAND AND PERRY COUNTIES

ASSURANT EMPLOYEE BENEFITS

AT&T MOBILITY

BAASE COMPANY INC

BATTERY WAREHOUSE


ABDO SPOTLIGHT MAGIC WAGON

BOUNTIFUL BOOKS SCHOOL AND LIBRARY SERVC

CHILDS WORLD

WEIGL PUBLISHERS INC

BOYER AND RITTER

BOYO TRANSPORTATION SERVICE

EARL W BRIGHT IV

BRODHEAD GARRETT/SCHOOL SPECIALTY

MERVIN BRUBAKER

BSN SPORTS INC

CAIU #15

CAPITAL AREA SCHOOL FOR THE ARTS

CAROLINA BIO SUPPLY CO

CENGAGE LEARNING

SCHOOL SPECIALTY

COLT PLUMBING CO INC

COMMONWEALTH CONNECTIONS ACADEMY CHARTER

COMMUNICATIONS ELECTRONICS

CONSERVATIVE ENVIRONMENTAL SERVICES INC

KEVIN COOK

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

1,100.58

305,371.70

110,398.32

Bill Lists





GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

00053686

00053687

00053688

00053689

00053690

00053691

00053692

00053693

00053694

00053695

00053696

00053697

00053698

00053699

00053700

00053701

00053702

00053703

00053704

00053705

00053706

00053707

00053708

00053709

00053710

00053711

00053712

00053713

00053714

00053715

00053716

00053717

00053718

00053719

00053720

00053721

00053722

00053723

00053724

00053725

00053726

00053727

00053728

00053729

00053730

00053731

00053732

00053733

00053734

00053735

00053736

00053737

00053738

00053739

00053740

20.40

556.99

475.00

1,319.44

82,391.20

14,322.00

22.71

8,741.97

49.50

3,790.30

366.07

90,962.98

81.00

1,820.00

1,947.32

567.68

560.32

4,778.55

6.22

824.72

77.70

6,323.23

105.20

15.00

521.60

1,579.75

2,566.30

183.40

2,794.90

532.02

1,837.50

557.31

35.40

15,672.50

360.00

67.80

140.50

79.78

253.40

700.00

50.00

52.50

5,937.60

1,879.50

11,964.00

25.20

668.40

590.50

30.08

487.50

26.10

185.53

8.95

273.71

7,867.00

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

16616

302666

301320

1821

300237

18317

16675

221

300316

300351

302620

304331

100063

300297

302449

300747

301749

300284

100349

300685

300289

16888

100111

300372

515

302854

1708

19755

303775

300427

303923

303330

100115

300441

300445

18430

300462

100345

14109

304565

304817

300481

300490

300519

13544

100078

300648

300679

300680

19844

100321

9431

1848

14125

86

DAVID CRICK

CRYSTAL SPRINGS

DANIEL B KRIEG INC

DAUPHIN COUNTY TAX COLLECTION COMMITTEE

DAUPHIN COUNTY TECHNICAL SCHOOL

DELTA DENTAL

DARREN DICELLO


EAST END GARAGE

EVERBIND MARCO BOOK BINDERY

FASTENAL CO

FIRSTGROUP AMERICA

SAMUEL K FISHER

DAVID H FRIEDRICHS

GALE GROUP

GLOBE TICKET AND LABEL CO

GOODWILL INDUSTRIES OF CENTRAL PA INC

GOVCONNECTION INC

ERIC S GRAEFF

GRAINGER

GROVE MOTORS INC


CYNTHIA J HARBESON

HARRISBURG PIKE RENT ALL CORP

HEALTH ADVOCATE INC

HEMPFIELD BEHAVIORAL HEALTH

HM RECEIVABLES CO II LLC

CAITLIN HUNT

INDUSTRIAL CONTROLS DISTRIBUTERS LLC

J C EHRLICH CO

JAMCO PRODUCTS

KARNS PRIME & FANCY FOODS LTD

CATHERINE E KASLUSKY

KEGEL KELIN ALMY & LORD LLP

KEYSTONE CHILDREN & FAMILY SERVICES

JEREMY L KING

LANCASTER NEWSPAPERS INC

DONLYNNE M LAYNE

LEADER SERVICES

LEARNING SCIENCES INTERNATIONAL LLC

LIGHTSPEED TECHNOLOGIES

LINGUI SYSTEMS INC

LOSERS MUSIC INC

LOWER SWATARA TOWNSHIP AUTHORITY

LUTRON SERVICES CO INC

J DAVID MARTIN

PATTERSON MEDICAL SUPPLY CO

MESSICKS

MIDDLETOWN LUMBER

MIDDLETOWN SHEET METAL &FAB INC

BRIANNA M MILLER

MONROE SYSTEMS FOR BUSINESS INC

MY TAILOR

MICHELE MYERS

NEW STORY

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

Bill Lists





GFTotal Bank No

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

GF

SA

SA

SA

SA

SA

SA

SA

SA

SA

SA

SA

SA

00053741

00053742

00053743

00053744

00053745

00053746

00053747

00053748

00053749

00053750

00053751

00053752

00053753

00053754

00053755

00053756

00053757

00053758

00053759

00053760

00053761

00053762

00053763

00053764

00053765

00053766

00053767

00053768

00053769

00053770

00053771

00053772

00053773

00053774

00053775

00053776

00053777

00053778

00053779

00053780

00053781

00010341

00010342

00010343

00010344

00010345

00010346

00010347

00010348

00010349

00010350

00010351

00010352

526.51

306.05

1,000.00

1,588.93

22,566.02

476.66

241.68

794.47

2,500.00

205.37

64.00

192.50

4,782.61

133.24

1,278.66

4,129.18

1,204.00

2,950.00

5,229.07

169.58

1,200.00

900.00

234.44

2,448.50

5,918.00

1,900.00

8,429.29

963.66

1,020.00

320.00

52.52

500.18

6,033.94

16,533.50

616.00

332.93

8,833.80

7,116.00

179.30

17,932.20

3,895.01

181.87

241.16

276.00

25.00

10,351.50

79.24

332.99

150.00

101.25

341.88

450.00

591.69

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

11/25/13

19631

300724

9679

13781

17574

300544

18678

302134

302335

13625

300534

303391

304531

300982

361

304029

15067

14842

12610

100278

100091

301125

100216

302808

19623

300542

300984

302138

19151

304550

100050

304018

300667

300729

300536

18449

17426

301933

300601

301077

300540

100053

100054

304738

100071

6033

100354

301029

301499

303390

301178

304550

301697

NORTHERN SPEECH SERVICES

OLMSTEAD REGIONAL RECREATION BOARD

JOSE L ORTIZ JR

PA DISTANCE LEARNING CHARTER SCHOOL

PAPCO INC

PATRIOT NEWS CO

NCS PEARSON INC

PENNSYLVANIA VIRTUAL CHARTER SCHOOL

PHILA OCCHEALTH

POWER TOOLS AND HARDWARE

PRESS AND JOURNAL PUBLICATIONS

PRO ED

QUAKER CITY PAPER CO

R F FAGER CO

RIDDELL/ALL AMERICAN SPORTS CORP

RIVER ROCK ACADEMY

SAUVE' BROS. ATHLETIC EXPRESS

SCHOLASTIC

SCHOOL CLAIMS SERVICE

JOAN D SCHWANGER

KATHLEEN SCOTT

SHEARER LOCKSMITH INC

RAY SHEARER

SHERWIN WILLIAMS

SHOOT-A-WAY INC.

SHOP SPECIALTIES INC

SIMPLEXGRINNELL LP

SPECIALIZED FIRE EQUIPMENT SERVICES INC

ALAN PAUL ST JEAN

STATE YMCA OF PENNSYLVANIA

ELIZABETH A STRITE

SUNESYS LLC

TANNER OF PA INC

TRANE

TRIANGLE PRESS

URA INC

WEINTRAUB TELECOM

WENGER CORPORATION

WPS

YELLOW BREECHES EDUCATIONAL CENTER INC

YORK WASTE DISPOSAL INC

EARL W BRIGHT IV

KENNETH BRITCHER

AMY EBERSOLE

RICHARD L GIVENS

GREAT AMERICAN OPPORTUNITIES INC

JENNIFER C MOORE

POSITIVE PROMOTIONS INC

CHRIS PYLE

R AND K SUBS

RAYMOND GEDDES & CO INC

STATE YMCA OF PENNSYLVANIA

WOLFGANG CANDY

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

C

572,703.77

Bill Lists





SA

WM

Total Bank No

Total Bank No

WM

WM

WM

00010083

00010084

00010085

140.45

95.00

2,000.00

11/25/13

11/25/13

11/25/13

300195

300765

300910

COMCAST CABLE

RAIDER CLUB

JOHN WILSBACH

C

C

C

Total Hand Checks


Total Hand Voids


Grand Total:

13,122.58

2,235.45

1,004,932.40

.00

.00

.00

1,004,932.40



14

1414

1414

14

1414

1414

1414

14

1414

1414

1414

14

1414

1414

Batch Yr

000334

000335000338

000342000344

000347

000350000351

000352000353

000355000356

000359

000361000364

000365000367

000370000371

000372

000373000375

000377000378

Batch No

1,049.46

16,417.88 24,102.81

66,973.69 241,024.91

470.05

197.95 2,425.31

12,846.58 424.18

14,484.03 144,385.57

4,328.65

51.02 304,455.15

107,775.06 2,235.45

4,101.08 6,464.49

26,102.98

276.00 1,100.58

446.50 22,793.02

Amount

Total ACH Voids .00

Bill Lists


MIDDLETOWN AREA SCHOOL DISTRICT Academic Affairs Committee Meeting

November 12, 2013 – 6:00 p.m. MINUTES

Members in attendance were: Newton Davis, Barbara Layne and Pamela Price

Members not in attendance were: David John

Non-Voting Members in attendance were: None

Staff/Public in attendance were: Marie Drazenovich, David Franklin, Krystal Palmer, Lori Suski, Jodie Zorbaugh and Heidi Zula, District Administrators and Staff.

Opportunity for Public Comment

No one addressed the committee at this time.

Communications Information Item – Special Education Compliance Monitoring: Mrs. Palmer shared that the special education monitors would be on site November 25 and November 26 and that the District seems to be ready for the monitoring. Mrs. Palmer reviewed the schedule that would be kept by the monitors during their two days on site. The board members commended the administration for their preparedness. Dr. Suski thanked the board for allowing the District to contract with Kathy Scott to assist in preparation for the monitoring. Ms. Price asked about the frequency of the monitoring. Mrs. Palmer noted that the monitoring occurs every six years. Discussion Item – Dauphin County Drug & Alcohol Services: Dr. Suski reviewed a letter from Dauphin County regarding their offer to enhance the student assistance program offerings to the District. Dr. Suski indicated that the enhancement would provide drug and alcohol treatment services on site. Dr. Suski noted that the District would need to provide space, but there would be no other cost for the service. Dr. Suski said that the County is looking to have the program operational at the beginning of the 2014-2015 school year. Dr. Suski said that the administration believes that the program would be beneficial. Dr. Suski noted that this program may help to ensure that recommendations made through the student assistance program are taken.

Programs Action Item – Cap and Gown Purchase: Dr. Suski reviewed the annual request to fund ½ of the cost of the cap and gown purchases for graduation. The committee recommended that the item be added to the board agenda for approval.

Grants Action Item – Project Excellence Grant: Dr. Suski reviewed details about a grant opportunity involving several universities and schools. Dr. Suski said that the grant would allow MASD to partner with Penn State Harrisburg to afford co-teaching opportunities for student teachers and cooperating teachers. Dr. Suski noted that the grant would provide professional development for the participating teachers and would also provide a stipend of $1,000 to participating school employees. The committee recommended that the grant application be added to the board agenda for approval.

School Calendar Action Item – Early Dismissal: Dr. Suski reviewed the request for an early dismissal at the High School on February 28, 2014 in order to allow for the senior career action plan interviews. The committee recommended that the early dismissal be added to

Communications


the board agenda for approval.

Policies Discussion Item – Policy #216: Dr. Suski noted that changes are being proposed to the student records policy that was last updated in 2007. Mrs. Palmer reviewed the need to alter the policy in order to adhere to confidentiality requirements for special education records. Dr. Suski reviewed the proposed changes. The committee agreed to put the revisions to the policy on the November 25 board agenda for first reading. Dr. Suski noted that other revisions may be required at a later time as the District will be reviewing all of the policies related to District records. Action Item – Policy #916: Ms. Price noted that revisions to policy #916 were presented for first reading last month. Ms. Price asked if any changes were sought to the policy. Dr. Suski noted that one board member did express some hesitation with the policy, but she has not received any recommended language changes. The committee recommended that the revisions to the policy as drafted for first reading be added to the board agenda for approval.

District Goals Discussion Item – Goal #7: Dr. Suski reviewed two components of goal #7 (continue to identify and implement strategies to obtain cost reductions or efficiency improvements). Dr. Suski noted that one component is to review all District policies and update them. In order to facilitate this large task, Dr. Suski reviewed a contract with PSBA to conduct the review of all District policies for a total cost of $5,200. The committee felt that the price seemed very reasonable considering the number of policies. Dr. Suski also explained that while the District is a member of the PSBA policy maintenance service, the District has not purchased the policy news network option that would provide access to up to 25 administrative regulations annually. Dr. Suski said that the cost for the policy news network option is $1,850, but the District could get the service at a pro-rated cost of $851 for the remainder of the calendar year. Dr. Suski said that she believed that the policy news network option would be beneficial to the District to ensure that the District’s administrative regulations are well drafted. Dr. Suski said that the other component for goal #7 is to analyze the benefits of switching to elementary centers. Dr. Suski said that the District has been considering this option several times over the past few years, but no official decision has been made. Dr. Suski said that the purpose of the goal is to finalize a recommendation regarding elementary centers. Dr. Suski noted that there has been some concern expressed by some board members about making another change in elementary grade configuration given the changes made in the past. Dr. Suski also said that the administration has been very concerned about making a recommendation to switch to elementary centers if that would have a cost impact to the District. Dr. Suski said that a new consideration has been identified relevant to this topic as the District filed its comparability report for the Title I grant this week. Dr. Suski asked Mr. Franklin to explain the details of the comparability calculation. Mr. Franklin noted that the calculation of comparability has changed and the District must compare per pupil spending at the schools (Fink and Reid) served by the Title I grant with the school (Kunkel) not served using prior year spending. Mr. Franklin explained the calculation and the various items that must be excluded from the calculation. Mr. Franklin explained that because of the federal dollars spent at Reid that must be excluded from the calculation, per pupil spending at Reid fell below Kunkel. Mr. Franklin noted

Communications


that more than $70,000 in additional spending would have been required at Reid in order to pass the comparability test. Mr. Franklin said that the District was able to pass the comparability test under the old method, which looks at staff to student ratios. Mr. Franklin said that the administration intends to perform a mock calculation of the 2013-2014 estimated spending to determine whether the comparability test can be passed next year. Mr. Franklin noted that the comparability calculation is not required if the District does not have any buildings that have the same grade span, which is another consideration relative to elementary centers. Dr. Suski said that the comparability calculation is not the only reason to consider elementary centers and reviewed other potential benefits – easier balancing of class sizes, ability to have all three buildings operate under a school-wide model for Title I funding and the ability to group more flexibly for instruction. Dr. Suski said that the administration has been concerned about what impact centers would have on special education and special area (art, library, music and physical education) service delivery. Dr. Suski said that the administration wants to thoroughly review all of the components in order to determine the best overall decision for the District. Mr. Davis expressed support for the center model and hoped that the administration would be bringing this recommendation back after their study. Action Item – PSBA Policy Review Services: Based upon Dr. Suski’s review of the PSBA proposal, the committee recommended that the contract with PSBA for the policy review and the policy news network be added to the board agenda for approval.

Adjournment The meeting adjourned at 7:36 p.m.

Communications


Page 1 of 17


No. 216 SECTION: PUPILS TITLE: STUDENT RECORDS ADOPTED: October 14, 1991 REVISED: May 21, 2007 December 19, 2013

216. STUDENT RECORDS

1. Purpose SC 1402, 1409, 1532, 1533

The educational interests of the pupil and of society require the collection, retention, and use of information about individual pupils and groups of pupils. The welfare and progress of pupils is inextricably related to the maintenance of a thorough and efficient system of public schools: the latter cannot be achieved nor assessed in the absence of appropriate information about the former. It is no less the interest of society to protect the right of each of its members against an unwarranted invasion of privacy. The primary purpose of pupil recordkeeping shall be the educational welfare and advancement of the pupil. In addition, the Board of the Middletown Area School District adopts this policy for the following purposes: A. To ensure the rights of students and parents/guardians in the confidentiality of

school records and to guarantee them access, the right to amend and to receive copies of records maintained by the school as required by state and federal law.

B. To apprise parents/guardians, eligible students and school district staff of their

respective rights and responsibilities regarding student educational records.

2. Authority SC 1303a, 1305-A, 1306-A, 1402, 1409, 1532, 1533 22 PA Code Sec. 4.52, 12.31, 12.32, 15.9 20 U.S.C. Sec. 1232g 34 CFR Part 99

The Board of School Directors has primary responsibility for the compilation of, maintenance, access to, and security of pupil records. Only records mandated by the Commonwealth or federal government or specifically permitted by the Board may be compiled by the staff. The Board shall adopt a comprehensive plan for all aspects of student records that conforms with the mandates of the Family Educational Rights and Privacy Act (FERPA) and its implementing regulations; the Protection of Pupil Rights Act (PPRA); Article XIII-A of the Public School Code and its implementing regulations (§12.42 of State Board Regulations).

Formatted: Numbered + Level: 1 +Numbering Style: a, b, c, … + Start at: 1 +Alignment: Left + Aligned at: 0" + Tab after: 0.25" + Indent at: 0.25"


Policies


216. STUDENT RECORDS - Pg. 2

Page 2 of 17

3. Definitions

The following terms used in this policy are defined as follows:

A. Adult Student means a student who has attained eighteen (18) years of age, is married, or is attending an institution of postsecondary education. Even when an individual attains the status of “adult student” the parent/guardian retains parental rights until such time as the student is no longer dependent or reaches the age of twenty-one (21).

B. Confidentiality of Student Communications concerns the oral communication

of information of a sensitive or confidential nature by a student to a member of the school staff. Such information is not considered an educational record for purposes of this policy or within the provisions of federal law governing student records such as Family Educational Rights and Privacy Act (FERPA). The management of such information is governed by professional ethics and certain state laws such as Act 287 of 1972.

C. Destruction means the physical destruction or permanent removal of personally

identifying data from the education records of a student so that the information is no longer personally identifiable. (Also referred to as Purging.)

D. Directory Information is information not generally considered harmful or an invasion of privacy if disclosed. This includes, but is not limited to:

1. Name, address, and telephone listing. 2. Field of study. 3. Weight and height of athletes. 4. Previous school most recently attended. 5. Photographs. 6. Date and place of birth. 7. Participation in officially recognized activities and sports. 8. Dates of attendance, degrees and awards. 9. Primary language.





Policies



Page 3 of 17

E. Disclosure means permitting access to or the release, transfer, or other

communication of the educational records of a student, or the personally identifiable information contained therein, orally or in writing, or by electronic means, or by any other means to any party.

F. Educational Institution or Educational Agency means any public or private

agency or institution, which is the recipient of funds under any federal program.

G. Educational Records means those records which are directly related to a student, and maintained by the school district or any party acting for the district.

The term does not include records of instructional, supervisory, and administrative personnel and educational personnel ancillary thereto which are in sole possession of the maker thereof, and are not accessible or revealed to any other individual except a substitute. For the purpose of this definition, a substitute means an individual who performs on a temporary basis the duties of the individual who made the record, and does not refer to an individual who permanently succeeds the maker of the record in his/her position.

The term does not include records of an educational agency or institution, which contain only information relating to a person after that person was no longer a student at the educational agency or institution. Follow-up studies performed by the Counseling Department fall into this area.

H. Informed Consent is the approval by signature of an individual (parent/

guardian, student) who has been apprised of the nature, content, and procedure of a records collection, maintenance, or release activity of an agency.

I. LEA means Local Education Agency.

J. Legitimate Educational Interest describes a purposeful education involvement

with a student in which there is a direct responsibility for providing instruction or supportive services.

K. Panel means the body which will adjudicate cases under procedures set forth.

L. Parent includes both natural parents, a guardian, or an individual acting as a

parent of a student in the absence of a parent/guardian. The school presumes that either parent of the student has authority to inspect and review the educational records of the student unless the school has been provided with evidence that there exists a legally binding instrument, state law or court order governing a divorce, separation or custody, which stipulates to the contrary.









Policies



Page 4 of 17

M. Personally Identifiable means that the data or information includes, but is not

limited to: (a) the name of a student, the student’s parent/guardian or other family member; (b) the address of the student or the student’s family;; (c) a personal identifier, such as the student’s social security number or student number; (d) a list of personal characteristics which would make the student’s identity easily traceable; or (e) other information which would make the student’s identity easily traceable.

N. Purging (See Destruction).

O. Record means any information maintained in any way, including, but not limited

to:

1. Handwriting. 2. Print. 3. Film. 4. Computer media. 5. Video or audio tape. 6. Microfilm and microfiche.

P. Representational Consent, as the legally elected or appointed representatives of

the parents/guardians of a school district, the Board of School Directors may collectively as a body grant approval (representational consent) to such programs, processes, and procedures as are considered to be the valid, legal, and expected function of any responsible educational agency. The consent decisions of the representational agency are (subject to higher authority or judicial review) binding on all students and parents/guardians whether or not they might individually have consented.

Q. School Official means a person employed by the district as an administrator,

supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the district has contracted to perform a special task, e.g., an attorney, auditor, medical consultant or therapist; or a parent/ guardian or student serving on an official committee such as a disciplinary or grievance committee or assisting another school official in performing his/her tasks.




Formatted: Numbered + Level: 1 +Numbering Style: 1, 2, 3, … + Start at: 1 +Alignment: Left + Aligned at: 0.25" + Tabafter: 0.54" + Indent at: 0.54"






Policies



Page 5 of 17

R. Secretary means the Secretary of the United States Department of Education.

S. Student includes any individual with respect to whom the district maintains

education records.

4. Guidelines Collection Of Student Information

Student information collected by the Middletown Area School District includes the following:

A. Official administrative records that constitute the minimum personal data necessary for operation of the educational system, such as:

1. Student number, name, address, telephone number, birth date, gender, ethnic origin, dates of entry and withdrawal, academic grades, class rank, picture and attendance data.

2. First, middle and last name and emergency telephone number of the parents/guardians.

3. Group administered, standardized achievement test scores and kindergarten screenings.

4. Record of awards, letters of commendation received, and student participation in school activities.

B. Verified information of clear importance that exceeds the minimum personal data necessary for operation of the educational system, such as:

1. Individually administered standardized intelligence and aptitude test scores.

2. Interest inventory results.

3. Health records.

4. Family background information.

5. Systematically gathered teacher or counselor ratings and classroom observations.

6. Act 26 information, certified discipline record, parent/guardian statement.

7. Verified reports of recurrent behavior problems.








Policies



Page 6 of 17

8. Teacher reports on achievement.

9. Chapter 15 Service Agreements for protected handicap students.

10. Instructional Support Team (IST) information.

11. Certain legal documents such as judicial orders or directives related to

custody, restraining orders, and protection from abuse orders.

12. Special education records, including Permission to Evaluate, Permission to Reevaluate, Invitation to Attend an IEP Meeting or other meetings, IEP’s, ER’s, psychological reports, in-house psychiatric reports, NOREP’s, criterion-referenced and norm-referenced test booklets, report cards, summaries and Penn Data tracking information.

C. Potentially useful information that has not yet been verified or clearly needed

beyond the immediate present. Such data shall be kept separate from the student’s cumulative record files. However, this in no way impairs the parent’s/ guardian’s right of access.

1. Unevaluated reports of teachers, counselors, and others, which may be needed in ongoing investigations and disciplinary or counseling actions.

2. Mental health or outside agency psychiatric reports. (Except as provided for in specific law or regulation, these records shall be maintained and released under the same procedural guidelines as any other education records.)

3. Student Assistance Program information, including all information gained through the SAP process. 4. Other legal or clinical findings, including personality test results, psychiatric reports, psycho educational reports (other than those for special education and gifted students).

D. Professional notes maintained by school staff who are directly involved with the student’s health, education and welfare for their own use. Such notes might include transcripts of interviews, clinical diagnoses, and other memory aids. Such data are to be considered confidential and treated as such. All such data must be destroyed when their usefulness is no longer apparent or when the student leaves the school system. Such notes cannot be shared with anyone other than a temporary substitute filling the maker’s position. They cannot be passed






Policies



Page 7 of 17

on to another person who is permanently employed by the district, such as a counselor to whom the student may be assigned at the next grade level; nor can they be transferred to another school entity to which the student may transfer. Under the law, professional notes are not considered educational records.

Maintenance Of Student Records

The school district will provide for the reviewing and updating of student information and will destroy such information when it is no longer educationally relevant. A. Maintenance Procedures. 1. Data will be maintained in individual building files and will be passed on to the next building in progression.

a. Records shall be kept under lock and key at all times in the office of the school that the student attends and under the supervision of the building principal.

b. At the building level, responsibility for policy compliance is assigned as

follows: (1) At the high school and middle school, actual administrative responsibility for the policy lies with the building principal; the implementation of the procedures will be carried out by each school’s Guidance Department, which is custodian of the student’s records;; (2) At the elementary schools, both administrative and implementation responsibilities lie with the building principal.

2. Data will be reviewed at the end of each level of education (elementary,

middle school, high school) by the assigned staff member(s) (one or more staff shall be identified by the building principal for the purpose of record review) and material that is no longer educationally useful shall be destroyed by shredding and/or burning under the supervision of the assigned staff member(s). Special education records, Act 26 and Chapter 15 service agreements shall be maintained and will not be destroyed.

a. Parents/Guardians will be notified of this procedure in the parent

handbook, district calendar and district newsletter. b. No notification is required for the destruction of duplicate records

maintained by the district.

Formatted: Numbered + Level: 1 +Numbering Style: a, b, c, … + Start at: 1 +Alignment: Left + Aligned at: 0.5" + Tab after: 0.75" + Indent at: 0.75", Tab stops: 0.75",Left + Not at 0.75"

Formatted: Numbered + Level: 1 +Numbering Style: a, b, c, … + Start at: 1 +Alignment: Left + Aligned at: 0.5" + Tab after: 0.75" + Indent at: 0.75"



Policies



Page 8 of 17

3. Data will be reviewed at the end of each year and will be destroyed if not

verified and/or not needed beyond the immediate present. Data, which is determined still to have educational value, shall be considered to fall under the guidelines set forth in future years.

a. Parents/Guardians or adult students must be notified of the nature of the

information being maintained and must be offered an opportunity for a hearing.

4. Records for students who have terminated their attendance with the district

during the current school year will be retained in the building until the end of the school year, at which time all such records will be transferred to permanent storage at the Central Administration Office.

5. Records will be maintained in paper form for five (5) years after the student

has terminated his/her attendance in the district. At that point, they shall be transferred to electronic media for permanent storage.

6. All records will be destroyed 100 years past a student’s 24th birthday.

B. Procedures For Students Transferring Into The District. 1. Parents/Guardians shall complete the enrollment form, request for records and Act 26.

2. The office secretary will forward the request for records to the former school. 3. The office secretary will forward a copy of the enrollment form to the school

counselor.

4. The school counselor will contact the former district to inquire about educational placement needs.

Formatted: Indent: Left: 0.24", Numbered +Level: 2 + Numbering Style: 1, 2, 3, … + Startat: 3 + Alignment: Left + Aligned at: 1" + Tabafter: 1.25" + Indent at: 1.25", Tab stops: 0.49", List tab + Not at 1.25"

Formatted: Numbered + Level: 1 +Numbering Style: a, b, c, … + Start at: 1 +Alignment: Left + Aligned at: 0.49" + Tabafter: 0.74" + Indent at: 0.74"




Formatted: Indent: Hanging: 1.89",Numbered + Level: 3 + Numbering Style: A, B,C, … + Start at: 2 + Alignment: Left + Alignedat: 1.63" + Tab after: 1.88" + Indent at: 1.88"

Formatted: Indent: Hanging: 1.01",Numbered + Level: 2 + Numbering Style: 1, 2,3, … + Start at: 2 + Alignment: Left + Alignedat: 1" + Tab after: 1.25" + Indent at: 1.25",Tab stops: 0.49", List tab + Not at 1.25"



Policies



Page 9 of 17

C. Record Storage (See Chart).

Records are referenced in the section Collection of Student Information contained herein.

Type of Record

Location of Records Responsibility References

Act 26 School Office Principal A

Attendance School Office Attendance Secretary/Principal

A

Custody Orders/PFA’s

School Office Principal B*#

Discipline Records

School Office Principal B*#

District Waiver Central Office/SAP Facilitator’s Office

Director of Pupil Student Services/SAP Facilitator

B*

Health Records Nurse’s Office Nurse B*

IST Records IST Office IST TeacherPrincipal B*

Mental Health/ Psychiatric Reports

Central Office Director of Pupil Student Services

C*#

Other Student Information (Requests, parent notes)

Principal’s Office Principal C*#

Cumulative Folders School Office Principal A

Home Language Survey

School Office Principal A

Permission to Evaluate ER’s, CER’s & GWR’s Copies of IEPs and Evaluation reports (Duplicate)

School Principal’s Office

Principal/Counselor B*#

Permission to Evaluate ER’s, CER’s & GWR’s (Originals)All original Special Education and Gifted paperwork

Central Office School Office

Supervisor Director of Special Education

B*#

Formatted: Indent: Left: -0.01", Numbered +Level: 3 + Numbering Style: A, B, C, … + Startat: 2 + Alignment: Left + Aligned at: 1.63" +Tab after: 1.88" + Indent at: 1.88", Tabstops: 1.74", List tab + Not at 1.88"

Policies



Page 10 of 17

Type of Record

Location of Records Responsibility References

Risk Forms Central Office Principal’s Office SAP Facilitator

Director of Pupil Student Services/Principal/ SAP Facilitator

C*#

SAP Information Guidance/SAP Office Counselor/SAP Facilitator

C*

Chapter 15 Service Agreements (Duplicates)

School Office Principal/Counselor B*#

Chapter 15 Service Agreements (Originals)

Central Office Director of Pupil Student Services

B*#

Special Education Student Folder

Classroom Special Education Teacher

B*

Special Education Folder (Duplicate)

Central Office Supervisor of Special Education

B*

Withdrawal Forms School Office Attendance Secretary/ Principal

B#

Withdrawal Exit Interviews

Student Folder Principal/Counselor B#

* = Maintained in a locked file # = Maintained in a separate file

D. Content Of Cumulative Folders.

1. For transfer from elementary to middle school.

a. Access log. b. Kindergarten Screening Sheet. c. Standardized Achievement Test Profile Sheets. d. Recommendation for Retention Letters. e. Enrollment Form.

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f. Permanent Record Card. g. Report Cards. h. Home Language Survey. i. Act 26 Notarized Letter. j. Parent/Guardian Signature Forms (various).

2. For transfer from middle to high school.

a. Access Log.

b. Standardized Achievement Test Profile Sheets.

c. Recommendation for Retention Letters.

d. Enrollment Form.

e. Permanent Record Card.

f. Report Cards.

g. Home Language Survey.

h. Act 26 Notarized Letter.

i. Parent/Guardian Signature Forms (various).

3. Not to be included in permanent records for storage.

a. Discipline and Bus Reports.

b. Health Records.

c. Student Assistance Information.

d. Instructional Support Information.

e. IEP’s (outdated).






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f. Service Agreements.

g. Progress Reports.

h. All Special Education Records.

i. Psychological and Psychiatric Reports (outdated).

j. Classroom Reading Tests.

k. Occupational/Physical Therapy Reports.

l. Agency Reports.

m. Custody Papers.

Procedures For Amendment Of Student’s Education Records

A. If a parent/guardian or an adult student believes the education records relating to the student contain information that is inaccurate, misleading, or in violation of the student’s rights of privacy or other rights, s/he may ask the district in writing to amend the record. The request will be directed to the Director of Pupil Student Services for processing.

B. The district shall decide whether to amend the record as requested within fifteen

(15) school days after the district receives the request.

C. If the district decides not to amend the record as requested, it shall inform the parent/guardian or adult student in writing of its decision and of his/her right to a hearing.

Rights Of Parents/Guardians Or Adult Students To A Hearing

A parent/guardian of a student or an adult student has the right to request a hearing

to challenge any items contained in the student’s education record or the verification of a change of status. The procedure for a hearing shall be as follows:

A. A parent/guardian or adult student desiring a hearing shall send a written request to the Director of Pupil Student Services setting forth the specific items being challenged. The request shall also state the reason for the challenge.

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B. A hearing shall be scheduled not sooner than ten (10) school days, nor later than

thirty (30) school days after receipt of the request. C. A written notification of the date, time and place of the hearing shall be sent by

certified mail to the parent/guardian or adult student at least ten (10) school days prior to the date of the scheduled hearing. The notification shall state that the parent/guardian or adult student has the right to counsel, to present evidence, and to examine and cross-examine witnesses.

D. The hearing shall be conducted before a records panel. The records panel shall

consist of the Superintendent or her/his designee (who shall serve as chair), the building principal, and a staff member from the building chosen by the principal. The school solicitor may be present to serve in an advisory capacity if deemed necessary. In the case of a hearing dealing with psychological reports or health reports, the school psychologist or school nurse shall be present in an advisory capacity.

E. The parent/guardian of the student or adult student shall be afforded a full and

fair opportunity to present evidence relevant to the issues raised and may be assisted or represented by individuals of his/her choice at their own expense, including an attorney.

F. Following the hearing, the records panel shall notify the parent/guardian or adult

student in writing within twenty (20) school days of the decision/action taken by the panel. If the decision is in favor of the parents/guardians or adult student, the item(s) in question will be expunged from the records. The parent/guardian or adult student will be notified that they have the right to place a statement in the record when the hearing decision does not favor the parent/guardian or adult student.

G. The decision of the records panel shall be based solely upon the evidence

presented at the hearing and shall include a written summary of the evidence and the reason for the decision.

Disclosure Of And Access To Student Information

The school district adheres to a policy of protecting the student and parents/

guardians from the release or access to student information to or by unauthorized sources.







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A. All requests for access to student records by parents/guardians or adult students

shall be in writing and directed to the appropriate building principal. All such requests shall be acted upon and access granted within forty-five (45) days after receipt of the written request. However, if the child is a special education student, the school district must comply within thirty (30) days of the request.

1. Information shall be available for inspection and review by parents/

guardians, adult students or students at a mutually agreeable time. Said review shall be conducted with the assistance of an appropriate staff member.

2. Information shall be available for inspection and review by parents/guardians

and adult students. Students shall be granted access only upon obtaining written consent from the parent/guardian. Said review shall be conducted with the assistance of an appropriate staff member.

3. Information shall be available for inspection and review only to parents/

guardians and adult students. The individual responsible for the information must be present to interpret it.

B. The school district may, without consent from parents/guardians or adult

students, share information with the following individuals:

1. School officials having a legitimate need for the information.

a. School officials refers to administrators, teachers, resource officers and support personnel who have legitimate educational interest and are directly responsible for the instruction or the health and safety of students while in attendance at school.

b. Legitimate educational interest describes a purposeful educational

involvement with a student in which there is a direct responsibility for providing instruction or support services.

c. Other school officials, including teachers, within the district who have a

legitimate educational interest, and desire access to a student’s educational records, shall be required to sign an access log indicating their name, the date of access, and the purpose for seeking the information. The access log shall be available to parents/guardians and to the school official responsible for record maintenance as a means of auditing the operation of the system.





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2. The State Secretary of Education, Comptroller General of the United States,

Secretary of the United States Department of Education or their duly authorized staff.

3. Officials of other school systems to which a student has transferred or

intends to transfer. In such instances, the district will retain the original records and forward a copy to the requesting school entity. If deemed appropriate, parents/guardians will be permitted to hand deliver a copy of the educational record to the new school entity.

4. Judicial order or orders of administrative agencies that have the power of

subpoena. Parents/Guardians and or adult students shall be notified of all such orders and of the district’s compliance.

5. State and local officials or authorities to whom information is specifically

required to be reported or disclosed pursuant to state statutes adopted prior to November 19, 1974, (effective date of FERPA regulations).

6. Appropriate authorities in an emergency situation in which the health, safety

or welfare of the student is in jeopardy. C. Data shall not be released to any individuals or agencies other than school

officials without consent from the parents/guardians or adult students or by judicial order or subpoena.

D. The school district will not divulge, in any manner, any information to any

person other than the parents/guardians, students, and those listed without receiving written consent, on the appropriate district form, from the student’s parents/guardians or the adult student. Said consent shall be dated, signed, and shall specify the records to be released.

It is the responsibility of the requesting agency to secure the written consent and present it to the school. A copy of the records to be released shall be given to the parents/guardians and/or student if requested.

E. The school district may disclose directory information after it has given public

notice of its intention to do so.

1. Notice must be given of the types of personally identifiable information that the district has designated as directory information;; and a parent’s/guardian’s or adult student’s right to refuse to let the district designate any or all of those types of information about the student as directory information; and the

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period of time within which a parent/guardian or adult student has to notify the district in writing that s/he does not want any or all of those types of information about the student designated as directory information.

2. Directory information may be disclosed for purposes beneficial to the student or the School Director only with the approval of the Superintendent or his/her designee.

3. Parents/Guardians and adult students shall be given information relative to their right to refuse permission for the release of such information annually. Such notification must be received by the fifteenth day school is in session or by the fifteenth day following a student’s enrollment in the Middletown Area School District.

F. The district may disclose directory information about former students under the

procedures outlined above. G. The district reserves the right to charge a reasonable per page fee for copies of

records requested by parents/guardians or adult students. This fee is currently set at $0.10 per page and may be adjusted by decision of the School Board.

Right Of Consent

For purposes of procedures dealing with student records, whenever a student is

emancipated or is married or is attending an institution of postsecondary education, the permission or consent required of and the rights accorded to the parents/ guardians of that student shall thereafter be required of and accorded to that student upon written request.

5. Delegation of Responsibility

It shall be the Superintendent’s or his/her designee’s responsibility to administer the Student Records Policy. S/He shall direct the building principals to carry out each provision of the procedures and to hold one (1) meeting annually to review the procedures with personnel who have access to records, including both professional and support staff. In these meetings, emphasis will be placed upon security and privacy rights of students and parents/guardians.





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Annual Notification Of Rights

The school district shall give parents/guardians of students in attendance or adult

students in attendance annual notice by means of the district’s student policy handbook and , the annual district calendar, and the district newsletter (first issue of each school year) to inform them of the following:

A. Their rights under the Family Educational Rights and Privacy Act of 1974 and rights contained in the district record policy, which is available for inspection at the district Administration Center and in each separate school building’s main office.

B. The right to file complaints concerning alleged failures of the district to comply

with the requirements of the Family Educational Rights and Privacy Act of 1974. Such complaints should be directed to the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-5920.

C. The school district shall provide for the need to effectively notify parents/

guardians of students identified as having a primary or home language other than English, hearing or visual impairment.

In addition, the district may inform parents/guardians and adult students of their

rights through such media as local newspapers, i.e., Middletown Press or Harrisburg Patriot; curriculum guides; home reports; or progress reports at various times throughout the school year.

References:

School Code – 24 P.S. Sec. 1303a, 1305-A, 1306-A, 1402, 1409, 1532, 1533

State Board of Education Regulations – 22 PA Code Sec. 4.52, 12.31, 12.32, 15.9

Family Educational Rights and Privacy Act – 20 U.S.C. Sec. 1232g

Family Educational Rights and Privacy, Title 34, Code of Federal Regulations –

34 CFR Part 99

Board Policy – 207




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No. 916 SECTION: COMMUNITY TITLE: SCHOOL VOLUNTEERS ADOPTED: September 27, 2010 REVISED: October 28, 2013

916. SCHOOL VOLUNTEERS

1. Purpose SC 111 Title 22 Sec. 8.1 23 Pa. C.S.A. Sec. 6301 et seq

The Board recognizes that community volunteers can make valuable contributions to the educational program. The purpose of volunteers in the schools is to augment the educational and support resources available to students through the use of the diverse talents and skills of community members. The use of community volunteers is endorsed and encouraged by the Board, subject to legal requirements and administrative procedures. The Board also recognizes its responsibility to ensure the safety and welfare of school students and personnel in the Middletown Area School District.

2. Definition Volunteer - a person eighteen (18) years of age or older that offers to perform a service to the school district without compensation. Volunteers may fall into one (1) of two (2) categories based upon the interactions with students: 1) limited contact volunteers; or 2) substantial contact volunteers. School district employees and/or students who volunteer their services to the school district are not subject to the requirement to obtain criminal background clearance checks, but are otherwise subject to remaining requirements of this policy unless otherwise indicated.

Student Contact Categories

1. Limited Contact Volunteer - A volunteer who is in direct contact or close proximity of a school district employee while performing his/her volunteer service and there is no time when the volunteer is alone with a student or in a secluded, isolated or remote area with a student without a school district employee being present.

2. Substantial Contact Volunteer - A volunteer who is reasonably likely to

have direct contact with a student while performing his/her volunteer service without direct supervision by a school district employee. Direct contact time may include, but is not limited to, coaching an athletic team, advising an extracurricular activity, chaperoning an overnight field trip or competition, and/or providing supplemental assistance to a student without direct supervision by a school district employee.

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916. SCHOOL VOLUNTEERS - Pg. 2

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3. Authority The Board authorizes the administration to select and use parents/guardians of

enrolled students, community members, and others as volunteers to assist and supplement regular district staff in compliance with this policy.

Under no circumstances shall a volunteer be considered an employee of the school district. A volunteer shall receive no wages or other valuable consideration for the performance of volunteer services. Volunteer service is not a right, but rather a privilege that is extended by the School Board and/or the administration. The school district, in its sole discretion, may discontinue or eliminate the services of any volunteer at any time and for any reason or no reason.

This policy shall be liberally construed to protect school district students and staff from reasonably foreseeable harms that may result from a person being allowed to perform volunteer services. Consistent with this policy, the School Board authorizes the administration to investigate any credible allegations of impropriety against a volunteer, and authorizes the administration to involve the solicitor in any such investigation as deemed necessary and appropriate.

SC 111, 527 23 Pa. C.S.A. Sec. 6301 et seq

It shall be the policy of the Board that a volunteer, whether directly or indirectly involved in education or in an extracurricular activity, will not have contact with students during school or school-related activities if: 1) s/he has any record that would otherwise prohibit school employment under Sections 111 and 527 of the Public School Code, 24 P.S. §§ 1-111, 5-527 or Section 6355 of the Child Protective Services Law, 23 Pa. C.S.A. § 6355; (2) s/he is prohibited by a court order from having contact with a school district employee, student or volunteer; (3) s/he is prohibited from being present on school district property as a result of a court order or written directive from the School Board or Superintendent of Schools; (4) the school district previously revoked his/her volunteer privileges; and (5) the school district determines the person’s volunteer service would have a detrimental impact on its educational or extracurricular programs or adversely impacts its ability to recruit or retain other volunteers.

4. Guidelines SC 111 Title 22 Sec. 8.1 23 Pa. C.S.A. Sec. 6301 et seq

All substantial contact volunteers shall be required to submit FBI and Pennsylvania State Police criminal background clearance statements as contemplated by Section 111 of the Public School Code, and a child abuse clearance statement as contemplated by Section 6555 of the Child Protective Services Law before performing any such volunteer services for the school district. The cost for obtaining these background clearances shall be incurred by the school district. The Superintendent of Schools is authorized to waive this requirement for a substantial contact volunteer as permitted by this policy;

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however, the Superintendent shall notify the School Board in writing of any such waiver no later than seven (7) calendar days after it is granted. The School Board, in its sole discretion, may overrule the Superintendent’s granting of the waiver and require compliance with the policy.

Volunteers requiring clearances shall supply satisfactory Act 34 and Act 151 clearance reports and an FBI Federal Criminal History Record and be cleared by the school Superintendent or designee before any contact with school students can be allowed. Said reports will be maintained in accordance with the Board’s policy on personnel records.

Volunteers are expected to adhere to all rules, regulations, and policies of the district, most importantly those concerning confidentiality of student information and students’ rights.

Volunteers shall not be asked to assume the professional responsibilities of the school staff, but may, under the direction of a staff member who has been granted administrative permission, provide assistance in an identified activity that is supportive, reinforcing or enriching in nature.

Volunteers are not to have access to or handle any materials of a personal or confidential nature, unless the volunteer is a school district employee whose job allows such and who has been assigned to do so by the building principal or designee or, as is appropriate, the teacher to whom s/he has been temporarily assigned.

To assure the proper use of volunteers in the school district, the following minimal requirements shall apply:

1. Volunteers, as categorized, must acquire and/or submit the following:

Limited Contact Volunteer Substantial Contact

Volunteer

Board Approval

Clearances Board Approval

Clearances

No No **No Yes

**Volunteers performing duties similar to those positions on the co-curricular salary schedule will require Board approval. 2. All required clearances are to be on file in the school district office and at

the school building office in which s/he is volunteering.

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5. Delegation of Responsibility

The School Board authorizes the Superintendent of Schools to make determinations when a limited contact volunteer should be required to obtain criminal background clearance statements and child abuse clearance statements as contemplated by this policy. In making those determinations, the Superintendent shall consider the following factors: (1) the frequency in which the limited contact volunteer is given access to school facilities, school employees or school students; (2) the likelihood that the limited contact volunteer may have inadvertent unsupervised contact with students as a result of frequent volunteer services; or (3) credible reports that the limited contact volunteer may have previously unknown or undisclosed criminal convictions that may make the person unsuitable for volunteer services within the school setting. The Superintendent shall notify the School Board in writing of all instances where a limited contact volunteer is required to obtain such clearance statements.

The Superintendent of Schools is authorized to waive the criminal background and child abuse clearance statement requirements for a substantial contact volunteer, under the following circumstances: (1) the person is the parent, stepparent or legal guardian of a student enrolled in the school district; (2) the person is seeking to volunteer for a district-sponsored event or activity in which their own child is involved; (3) the event or activity is a single occurrence, not a series of events/activities; (4) the person swears or affirms that s/he is not disqualified from volunteering for any of the reasons set forth under Section 3 of this policy; and (5) the Superintendent has no knowledge of information pertaining to the person which would disqualify the person from serving as a volunteer under this policy.

The Superintendent or his/her designee(s) shall be responsible to develop suitable administrative guidelines to assure adequate and appropriate supervisory control over the volunteers used in the school district.

The principal or his/her designee(s) shall assume general authority and responsibility over all volunteers operating within the principal’s area of responsibility.

No volunteer may assist in a school without having been screened by the principal or designee. School Board members serving as volunteers

In order to avoid actual or perceived conflicts of interest in the performance of their official duties, School Board members are prohibited from serving as substantial contact volunteers during the time period they serve on the School Board. Individual school board members may still serve as limited contact volunteers for School District activities involving their own children,

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grandchildren or other children residing within their household.

Nothing in this paragraph is intended to prohibit School Board members from participating in School District-sponsored activities where such participation is actively encouraged by the School Board.

References:

School Code – 24 P.S. Sec. 111, 1418 State Board of Education Regulations – 22 PA Code Sec. 8.1 et seq. State Department of Health Regulations – 28 PA Code Sec. 23.43, 23.44, 23.45 Child Protective Services Law – 23 Pa. C.S.A. Sec. 6301 et seq.


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MIDDLETOWN AREA SCHOOL DISTRICT Personnel Committee Meeting November 12, 2013 – 7:36 p.m.

MINUTES

Members in attendance were: Newton Davis and Pamela Price

Members not in attendance were: Gordon Einhorn and David John

Non-Voting Members in attendance were: Barbara Layne

Staff/Public in attendance were: David Franklin, Lori Suski, Jodie Zorbaugh and Heidi Zula, District Staff and Administrators.


No members of the public were present to address the committee.

Leave of Absence Requests

Information Item – FMLA: Mrs. Zula reviewed the requests of Sherry Breckenmaker, Stephen Smith, Sheeba Keiffer and Jamie Popp for FMLA. Action Item – Leave Without Pay: Mrs. Zula reviewed the request of Katherine Martin for leave without pay from April 8, 2014 through April 16, 2014. The committee discussed the amount of time that the teacher is requesting to be out of the classroom. The committee declined to add the leave request to the board agenda for approval. Action Item – Childrearing Leave: Mrs. Zula reviewed the request of Jessica Hoopes for childrearing leave from January 1, 2014 through January 30, 2014. The committee recommended that the leave be added to the board agenda for approval.

Change of Employment Status

Action Item – Cody Friedrich: Mrs. Zula reviewed the recommendation to change the employment status of Cody Friedrich from a Part-Time Custodian Student Worker to a Substitute Custodian. The committee agreed to move the motion to the board agenda for approval.

Employment Action Item – Temporary Help: Mrs. Zula reviewed the recommendation to employ Scott Souders as the In School Suspension Monitor and Alison Chambers and Anastasia Neboga as CTC employees. The committee recommended that the employment motion be added to the board agenda for approval. Action Item – Employment Listing: Mrs. Zula reviewed the listing of custodial and school bus driver substitute employees. The committee recommended that the employees be added to the board agenda for approval.

Executive Session The committee recessed into Executive Session to discuss personnel matters at 8:03 p.m. The committee returned from Executive Session at 8:37 p.m.

Adjournment The meeting adjourned at 8:37 p.m.

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Middletown Area School District Substitutes

Additions for November 2013

First Name Last Name Classification Effective Date

Robert Flury Custodian 11/13/2013

Kenneth Martinez Custodian 11/13/2013

Thomas Palmer Custodian 11/13/2013

David Prough Bus Driver 11/13/2013

Employment



Operations Committee Meeting

November 14, 2013 – 6:00 p.m.

MINUTES

Members in attendance were: Mel Fager and Terry Gilman

Members not in attendance were: David John and Mike Richards

Non-Voting Members in attendance were: Newton Davis and Barbara Layne

Staff/Public in attendance were: David Franklin, Jeremy King, Bill Meiser, Brett Myers, Chris Sattele, Lori Suski and Jodie Zorbaugh, District Administrators and Staff; Scott Cousin, Crabtree Rohrbaugh & Associates; Chief Richard Brandt, Lower Swatara Township Police.


No one was present to address the committee.

Communications Discussion Item – High School Entrance Traffic Control: Chief Brandt provided a history on how Officer Richards began directing traffic at the High School entrance. Chief Brandt noted that it was never something that was required as part of the School Resource Officer agreement, but that Officer Richards had volunteered to perform the function. Chief Brandt noted that there have been several close calls with Officer Richards almost getting hit because of distracted drivers. Chief Brandt said that because of this Officer Richards is concerned about directing traffic and the Township believes that it is not wise to put an officer in danger. Chief Brandt commented about whether there are traffic concerns at the High School entrance that needs to be addressed. Chief Brandt said that there have been very few accidents, which would be a factor to determine if there is a safety issue. Chief Brandt said that the issue is more of a nuisance because of traffic backup than a safety issue. Mr. Gilman clarified that the Township will no longer be providing traffic control at the High School entrance. Mr. Gilman asked the administration to determine a cost to hire someone to provide traffic control – whether an employee or contracted service. Mr. Gilman asked that this information be presented at the next meeting. Mr. Gilman suggested that the contracted service may be preferred. Dr. Suski said that she and Mr. Carnes have discussed alternate ways to divert traffic in order to address the public concerns. Mr. Fager questioned whether there are more students driving to school. Dr. Suski said that the number of drivers is fairly consistent with prior years. Dr. Suski said that a question was raised about the traffic issue causing an increase in tardies. Dr. Suski said that there hasn’t been an increase noted. Mr. Gilman asked if there is also an issue in the afternoon. The administration said that the issue is not as prevalent in the afternoon – partly because of time of day. Ms. Layne suggested that if there are weather conditions leniency should be shown before students are charged as tardy. Dr. Suski agreed with leniency when weather conditions warrant this. Mr. Meiser said that it might also be possible to lengthen the turning lane if that is contributing to the bottleneck. Information Item – Township Ordinance Waiver Requests: Mr. Meiser informed the committee that the District will be meeting with the Lower Swatara Township Planning Commission next Thursday to request a waiver that would require the District to provide curbing throughout the High School site and also a waiver that

Communications


would require sidewalks along Oberlin Road. Mr. Gilman asked if the District has a cost estimate if the work would be required. Mr. Meiser said that he would contact Mr. Gamber from Raudenbush Engineering and ask him to compile this information. Discussion Item – Sink Holes on High School Campus: Mr. Meiser advised the committee that there are some sink holes that have been identified on the campus where the storm water management system has failed. Mr. Meiser said that repairs will be made. Discussion Item – War Memorial Field Sound: Mr. Meiser said that some fixes have been made that improved the sound in the stands, but that there are still sound concerns at the ends of the fields. Mr. Meiser said that the Alumni Association has expressed some willingness to provide funding to improve the sound quality at the ends of the fields. The committee directed Mr. Meiser to obtain cost estimates and communicate with the Alumni Association. Discussion Item – Powder Puff Football Game: Mr. Meiser said that a request was made to have the Powder Puff football game held at War Memorial Field instead of at Field #14. The committee felt that the game should be moved to War Memorial Field since there are no further games this year.

Construction Projects Information Item / Discussion Item – High School Conceptual Design: Mr. Cousin reviewed the floor plan design that has been shown to the committee at previous meetings. Mr. Cousin then reviewed proposed exterior elevations of the High School and a computer program that showed the interior of the building. Mr. Meiser also noted that a meeting was held to discuss the components of the building that would be eligible for Act 129 funding. Mr. Meiser explained the need to write a letter to the Public Utility Commission because the funding period for the second phase of Act 129 funding ends before the High School might be fully built and that could preclude receiving Act 129 funding if there is not a third phase. Discussion Item – Change Order: Mr. Meiser reviewed change order #4 to change the fountains and pads back to the freeze free version that was originally intended but was not included in the bid packet. Mr. Meiser said that discussions are still occurring to try and find the most economical way to have freeze free fountains. Ms. Layne expressed frustration that the engineer did not follow the District’s specifications and this change order is needed. Action Item – High School Project Asbestos Survey and Abatement Project Design: Mr. Meiser reviewed the proposed contract with JMSI Environmental Corp to conduct an asbestos survey and develop an asbestos abatement project design. The committee recommended that this item be added to the board agenda for approval. Information Item / Discussion Items – Ongoing Projects and Work Updates: Mr. Meiser updated the committee on the Fink project, High School track project and the High School athletic fields. Mr. Meiser noted that the administration building rooftop unit is intended to be replaced in December.

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Discussion Item / Possible Action Item – Field 15 Improvements: Mr. Meiser reviewed a letter from Lower Swatara Township Athletic Association to provide improvements to Field #15. Mr. Franklin said that he spoke with the solicitor who suggested that we may want to add a motion to the board agenda to authorize the Lower Swatara Township Athletic Association to provide the proposed work on Field #15. The committee also suggested that Mr. Franklin verify that there are no insurance concerns with allowing the Lower Swatara Township Athletic Association to conduct the work on Field #15. The committee recommended that the proposed motion be added to the board agenda for approval.

Approvals Action Item – Deed Adjustment: Mr. Meiser reviewed the need to approve a negligible adjustment to the deed for PennDOT. The committee recommended that this item be added to the board agenda for approval.

Contracts Discussion Item – Management Services: Mr. Meiser reviewed a proposal received from Sponaugle Construction Services to provide management oversight during his anticipated leave of absence. Mr. Meiser reviewed the proposed scope of work. Mr. Meiser reviewed the level of communication that would occur between the company, Mr. Franklin and Mr. Meiser. Mr. Meiser said that he would ask the Sponaugle employee to attend next month’s meeting so that the committee can meet him.

Bids Action Item – Field Supplies and Services Bid: Mr. Meiser reviewed the field supplies and services bid results. The committee recommended that the bid awards be added to the board agenda for approval.

Use of Facilities Discussion Item / Action Item – Requests: Mr. Meiser reviewed the use request by Triple Crown Sports. Mr. Meiser said that the High School administration has expressed some hesitation with the organization in the past. The committee recommended that the item be added to the board agenda for approval.

Executive Session The committee moved into Executive Session to discuss potential litigation at 7:54 p.m. The committee returned from Executive Session at 8:08 p.m.

Adjournment The meeting ended at 8:09 p.m.

Communications


Construction Projects


2013-2014 Athletic Field/Grounds Maintenance & Supplies Bid

Jamco

Products Andre & Son

Davis

Landscaping SeedWay

Greenscape

Landscaping

Northhampton

Seed Supplies:Fertilizer, 18-2-6/50% UFLXX, 0.50% 3D Bio Stimulant or approved equal, SGN190; 240 - 50# bag A 3,795.00 4,044.00 8,064.00 * 5,720.00 4,256.25 3,242.40 *Fertilizer, 10-5-8/Organic 0.15% Dimension, or approved equal; 120 - 50# bag 2,990.00 2,952.00 3,024.00 * A 1,920.00 2,251.20 *Fertilizer, 44-0-0, or approved equal. SGN170; 60 - 50# bag A 2,050.00 2,304.00 2,709.00 * 3,128.75 1,043.40 *Fertilizer, Soluble 20-20-20 with micros and dye; 40 - 25# bag A 1,040.00 1,560.00 1,344.00 1,575.00 1,050.80 Soil Amendment, Sol-U Cal, or approved equal; 140 - 50# bag 2,100.00 A 1,589.00 * 3,087.00 * 2,025.00 2,114.00 *Sport lo-cut Bluegrass Seed Improved; 40 - 50# bag A 4,050.00 4,840.00 4,536.00 * 5,937.50 Improved GL Type Sports Ryegrass; 80 - 50# bag 5,650.00 5,396.00 6,048.00 5,960.00 A 3,565.00 Trimec Encore; 10 gallonsCornerstone Plus; 25 gallons 495.00 525.00 483.00 * 725.00 A 453.75 *Quicksilver; 32 ouncesTriplet lo odor; 20 gallons 725.00 748.00 605.00 * 977.50 A 711.40 Snap Shot; 10 - 50# bag 725.00 670.00 1,029.00 1,275.00 A 660.00 Imidaclopric, 0.50g; 60 - 30# bags 1,548.00 1,680.00 2,205.00 956.25 A 792.00 Imidacloprid, 0.20% Lambda-cyhalothrin 0.4% w/fertilizer, 12-0-0/20% XCU; 120 - 50# bag A 2,520.00 2,862.00 5,400.00 2,812.50 3,516.00 *3-D Biostimulant; 15 gallons A 695.00 770.00 230.00 * 887.50 Canteen modified yucca wetting agent; 15 gallons A 595.00 630.00 448.00 * 787.50 1,237.50

*substitution 28,978.00 30,570.00 39,212.00 11,680.00 30,828.75 17,072.45

BID AWARD 14,745.00 1,589.00 - - 5,485.00 2,617.15

Scheduled Services:Rotary Decompaction (A) on October 30, 2013 4,895.00 A 4,865.00 8,250.00 15,000.00 Rotary Decompaction (B) on October 30, 2013 1,100.00 A 1,100.00 1,920.00 5,000.00 Top Dressing Application on October 30, 2013 A 1,100.00 4,930.00 1,920.00 8,000.00 Core Aerification on November 1, 2010 A 1,695.00 1,700.00 4,400.00 4,000.00 Required weekly liaison service and samples A 495.00 1,250.00 120 weekly 5,200.00

9,285.00 13,845.00 16,490.00 - 37,200.00 -

BID AWARD 3,290.00 5,965.00 - - - -

Bids


User Category Location Reason Dates Day(s) of the Week Times Facility FeesPersonnel

Fees

Triple Crown Sports 5 Field #5 Tournament June 14th & 15th, 2014 Saturday and Sunday 7:00 AM - 9:00PM YesNo-unless

field work is required

MIDDLETOWN AREA SCHOOL DISTRICTREQUESTS FOR USE OF FACILITIES

NOVEMBER 2013

Use of Facilities



Athletics/Activities Committee Meeting

November 14, 2013 – 8:10 p.m.

MINUTES

Members in attendance were: Mel Fager, Terry Gilman and Barbara Layne

Members not in attendance were: Mike Richards

Non-Voting Members in attendance were: Newt Davis

Staff/Public in attendance were: David Franklin, Jeremy King, Bill Meiser, Brett Myers, Chris Sattele, Lori Suski and Jodie Zorbaugh, District Administrators and Staff.


No one addressed the committee.

Communications Information Item – Athletics Opportunities Disclosure Reporting Form: Dr. Suski informed the committee that the athletics opportunities disclosure reporting was filed. Dr. Suski said that there is legislation that proposes elimination of the reporting, at least for the booster club portion. Mr. Davis said that he believed that there was a requirement in the past for the booster clubs to provide an audit of their books to the District. Information Item – Athletic Trainer’s Schedule: Mr. King proposed that the buildings be closed on certain days around holidays in order to allow Ms. Bologa to have time off. Mr. King noted that Ms. Bologa has already worked 572 hours so far this year. Dr. Suski said that she met with Ms. Bologa last year about concerns that she had with the athletic director’s development of her schedule. Dr. Suski said that she assured Ms. Bologa that the administration would work to be more considerate of the schedule this year. Mr. King said that the coaches have been cooperative this year in planning practices so that Ms. Bologa doesn’t have to be on site for excessive hours in a given day. Dr. Suski noted that the District also has contracted with a service to provide supplemental athletic training. Mr. King noted that a meeting will occur on November 21 to finalize a reasonable schedule to cover practices and competitions over the holiday breaks. Discussion Item – Mid Penn Conference Membership: Dr. Suski presented information regarding an opportunity that was extended to MASD for consideration regarding a move away from the Mid Penn Conference in the 2016-17 school year. Dr. Suski outlined the proposed benefits of such an arrangement: 1) decreased travel costs; 2) the creation of neighboring district rivalries; 3) increased control over conference decisions. Dr. Suski shared that the Mid Penn Conference is currently comprised of 32 schools while the new proposed conference may contain only 10 – 12 schools. Dr. Suski shared that the risk is that most of the schools engaged in discussions about a new conference are AAA and AAAA schools with Middletown being the smallest. Mr. Sattele expressed some concerns that the schools that are in the proposed new conference would not be a very good match for Middletown due to their size. Mr. Myers expressed similar sentiment, noting that the number of players creates a level of inequity. Mr. Myers refuted one of the proposed benefits of the new conference and said that sporting venues don’t fill up simply because schools are

Communications


close to each other. Mr. Myers said that venues fill up when teams of comparable size and ability compete against each other. Mr. Gilman said that Middletown was able to dominate in the Capital Area Conference in the past, so there may be some resistance to Middletown not being part of the new conference. Mr. Myers said that he played in the Capital Conference and understands the perspective; however, times are different than in the 1980s and 1990s. Mr. Fager said that many school districts have continued to grow in size with new developments, whereas Middletown has not grown as much. Dr. Suski and Mr. King shared that after formal discussions among administrators and informal discussions among coaches, it is believed to be in the best interest of the student athletes and the District’s athletic program to remain with the Mid Penn Conference. Mr. Gilman said that he supports bringing the 9th grade teams back into play since there was a misunderstanding that Mid Penn was requiring elimination of the 9th grade teams when it was reportedly just a recommendation two years ago. The committee discussed whether it was possible to add the 9th grade teams this year or whether schedules were already developed and we need to wait until next year to make the switch. The committee agreed with the administration’s recommendation to not break away from the Mid Penn Conference and asked that the administration bring back 9th grade teams as soon as it was possible to do so.

Resignations Action Item: The committee recommended that the resignation of Shannon Inners be moved to the board agenda for approval.

Employment Action Item – Coaches: Mr. King explained that the reason why Ms. Kepler is being listed on the schedule is to allow her to provide off season training. Ms. Layne asked what the asterisks referred to on the schedule. Dr. Suski said that Mr. Nauman was hired at the wrong amount last month because the volleyball coach pay was erroneously listed from the line below. Mr. King explained that Mr. Stetler was listed on the wrong step last month and a correction was needed to account for his prior coaching experience in the District. Dr. Suski explained that the winter track club advisors will not be compensated, but that the solicitor suggested that the board should approve their status as volunteers. The committee recommended that the listing of coaches and advisors be moved to the board agenda for approval. Information Item / Possible Action Item – Post Season Pay: Mr. Franklin said that the post season pay schedule expired June 30 and was to be part of renegotiations this year. Mr. Franklin said that the administration will be meeting with MAEA on Tuesday. Mr. Franklin requested permission to request that the schedule be extended for another year. The committee approved that the post season pay schedule be extended for another year if MAEA agrees and that this be added to the board agenda for approval. Action Item – Post Season Pay: Dr. Suski reviewed the post season pay proposed for Lynn Miller and Llew Skees. The committee recommended that the post season pay be added to the board agenda for approval if an agreement can be reached to extend the post season pay schedule.

Adjournment The meeting ended at approximately 9:03 p.m.

Communications


2013-2014 School Year Athletic Positions November 25, 2013

First Name Last Name Position Step Salary

Kaitlyn Kepler Head Junior Varsity Volleyball Coach (14-15 Fall Season) 1 TBD

Lynn Miller Head Boys' Varsity Tennis Coach 5 2,285$

Michael Nauman Head Varsity Wrestling Coach 4 $ 5,650*

Ashley Reitz Assistant Winter Cheerleading Coach 1 915$

Lyle Ressler Winter Track Club Volunteer Advisor N/A N/A

Steven Shuleski Head Varsity Baseball Coach 1 2,920$

Llewellyn Skees Winter Track Club Volunteer Advisor N/A N/A

Ronald Stetler Assistant Boys' Basketball Coach 10* 2,585$

* Revised Information

Employment


MIDDLETOWN AREA SCHOOL DISTRICT Finance Committee Meeting

November 19, 2013 – 6:00 p.m. MINUTES

Members in attendance were: Gordon Einhorn, Terry Gilman and Barbara Layne

Members not in attendance were: None

Non-Voting Members in attendance were: Newton Davis

Staff/Public in attendance were: David Franklin, Lori Suski and Jodie Zorbaugh, District Administrators and Staff; Yubin Ahn and Rocky Wilson, Interested Citizens.


No one came forward to address the committee.

Communications Discussion Item – Draft of 2014 Board Meeting Calendar: The Administration reviewed a proposed calendar for the 2014 school board meetings. Mr. Franklin noted why several dates needed to be altered from the regular schedule because of legislative commitments and holidays. Mr. Franklin also highlighted that the 4th Monday in December is close to the winter holiday, but that school will probably not be closed on December 22. The committee recommended that the proposed calendar be considered for approval on the December 5 organization meeting agenda. Discussion Item – Draft of 2014 Board Committee Meetings Calendar: Mr. Franklin reviewed two drafts of possible school board committee calendars for 2014. Draft A listed committee dates based upon the schedule used in 2013. Draft B listed committee dates based upon moving committee meetings to weeks 1 and 2 instead of weeks 2 and 3. Dr. Suski explained that if there was interest in having the board agenda released earlier, the second schedule might be necessary so that there would be more time between the committee meetings and the board meeting. However, Dr. Suski also noted that the second schedule meant that the committee meetings would begin the week after the board meeting. The committee expressed concern over the amount of time between committee meetings and the board meeting and thought that there could be a lot of new business that would need to be added to the board agenda. The committee recommended that the Draft A calendar be considered for approval – keeping the committee meeting schedule the same as in 2013. Information Item – Dauphin County Technical School: Mr. Davis updated the committee on the operations of the DCTS. Mr. Davis said that under the leadership of Dr. Grimm, the adult education program is prospering and a medical assistance program is being added. Mr. Davis said that there is a possibility of some other changes occurring that would require the input of the school boards of the member districts. Mr. Davis said that the DCTS is interested in getting closer to building capacity in order to maximize the space. Mr. Davis said that this could possibly occur through the addition of other member districts. Mr. Davis explained that there are currently more than 200 tuition students attending DCTS from schools that are not member districts. Mr. Davis said that DCTS is interested in determining if any of these non-member schools would be interested in being member districts. Dr. Suski said that the conversation also occurred at the superintendents’ meeting and that she responded to Dr. Grimm’s request for a superintendent to volunteer to serve as a

Communications


member of the DCTS future planning committee. Dr. Suski noted that a comment was made at the superintendents’ meeting that adding member districts could result in current member district students not obtaining slots in the programs because currently tuition students are considered in the second wave of applications. Dr. Suski also noted that some other superintendents at the meeting suggested potential changes to the operating model of DCTS as a means of creating more opportunities for programs. The committee discussed the need to better understand the fiscal implications of adding member districts before making any recommendation on whether to pursue opening up membership. The committee recommended that the topic be added to the committee agenda in December after further study occurs. Discussion Item – Class Action Lawsuit: Mr. Franklin explained that the District received a letter from a law firm that has filed a class action lawsuit against PA Cyber Charter School for charging tuition for K4 students when the school districts did not have a K4 program of their own. Mr. Franklin said that the District would automatically be a part of the class action lawsuit unless notifying otherwise. Mr. Franklin said that the District has paid over $53,000 in tuition to PA Cyber Charter School since 2006-2007 for K4 students. Mr. Franklin said that the administration recommended being part of the class action suit with the hope that some amount of the tuition that has been paid for K4 students might be recovered.

Agreements Discussion Item – ActPoint KPI Renewal: Mr. Franklin reviewed the District’s participation in the ActPoint KPI program. Mr. Franklin expressed value in benchmarking data, but said that he is concerned that the staffing changes in the business office may not allow compilation of the necessary information. Mr. Franklin said that he doesn’t want to waste the District’s resources by renewing participation if we won’t be able to participate fully. Dr. Suski recommended that the timing may not be correct to renew and suggested that the District not renew at this time. The committee agreed and requested that verification be obtained that the District would later be able to join the program again. Discussion Item / Action Item – WAN: Mr. Franklin reviewed a proposal obtained by Mr. Brougher from Lancaster-Lebanon IU 13 to upgrade the District’s WAN connection from 100MB to 1GB (10 times increase). Mr. Franklin said that the increase was planned for the next fiscal year, but the administration is recommending that the upgrade occur in January instead. Mr. Franklin said that the additional cost would be $716 per month through June and then the annual cost would be $3,694 through June 2018. Mr. Franklin noted that the increase would be E-rate eligible beginning July 1. The committee recommended that the amendment be added to the board agenda for approval.

Exonerations Action Item – 2013 Real Estate Taxes: Mr. Franklin reviewed the listing of real estate tax exonerations. Mr. Franklin explained how the catastrophic loss exoneration works and noted that the other three items related to tax exempt properties. The committee recommended that the exonerations be added to the board agenda for approval.

Approvals Information Item – 2013 Budget Transfers: Mr. Franklin noted that the board took action in June 2013 to approve budget transfers for 2012-2013 with the understanding that the actual transfers would be presented for information when the

Communications


audit work was over. Mr. Franklin said that the total budget did not change and that the budget transfers were necessary to avoid a line item in the budget from being over expended. Action Item – Fund Balance Commitments as of June 30, 2013: Mr. Franklin noted that the board took action in June to commit fund balance for specific purposes. Mr. Franklin reviewed the amounts committed for retirement rate stabilization and health insurance cost stabilization. Mr. Franklin explained that the retirement rate stabilization amount had not changed from the prior year and that the health insurance cost stabilization has decreased from the prior year. The committee recommended that the commitments be added to the board agenda for approval. Discussion Item / Action Item – Winter Recess Building Hours: Mr. Franklin stated that there were very few taxpayers that came to the administration building last year during winter recess and the administration has questioned whether it would be more efficient to close all of the offices in order to reduce utility costs. Dr. Suski said that she polled other school districts and most close for the winter holiday. The committee recommended that a motion be added to the board agenda for approval to close the offices during the winter holiday.

District Goals Discussion Item – District Goal #7 (Cost Reductions & Efficiency Improvements): Mr. Franklin said that Conrad Siegel presented information about benefits at a recent business manager meeting. Mr. Franklin said that the interaction prompted a meeting with Conrad Siegel. Mr. Franklin said that the administration reviewed the plan design changes that have occurred since the District last worked with Conrad Siegel. Mr. Franklin said that Conrad Siegel presented information about their pricing structure and the administration was surprised to see that there were considerable cost savings in their proposal over the current consultant arrangement. Based upon the District’s goal to look for cost savings, Mr. Franklin asked the committee if the administration could pursue dialogue about a possible consultant change. Mr. Franklin noted that there are some other reasons why the timing might be correct to make a change. The committee supported allowing the administration to pursue possible changes.

Executive Session The committee recessed into Executive Session at 7:21 p.m. to discuss legal matters. The committee returned from Executive Session at 7:50 p.m.

Adjournment The meeting ended at 7:50 p.m.

Communications


Bill Number Owner Municipality Face Amount Reason

105786 Radabaugh, George and Heather Middletown 1,137.52$ Catastrophic Loss; Parcel rebilled based on post-loss assessed value

102697 Pennsylvania State University LOWER SWATARA 1,514.61$ County Error; parcel was not coded as tax exempt in billing file

received from the Tax Assessment Office

101841 Pennsylvania State University LOWER SWATARA 520.26$ County Error; parcel was not coded as tax exempt in billing file

received from the Tax Assessment Office

100660 Lower Swatara Township LOWER SWATARA 1,173.38$ Tax Exempt Property

REAL ESTATE TAX EXONERATIONS 2013/2014November 2013

Exonerations


Budget Original Final Sub-Function OtherAccount Description Original Final Actual Variance Variance Transfer Transfer

1100-100 Regular Programs - Elem/Sec 7,973,853.00 7,973,853.00 7,925,750.23 48,102.77 48,102.77 1100-200 Regular Programs - Elem/Sec 3,735,997.00 3,474,997.00 3,263,023.74 472,973.26 211,973.26 (261,000.00) 1100-300 Regular Programs - Elem/Sec 260,218.50 260,218.50 203,806.70 56,411.80 56,411.80 1100-400 Regular Programs - Elem/Sec 122,600.00 134,600.00 134,209.45 (11,609.45) 390.55 12,000.00 1100-500 Regular Programs - Elem/Sec 416,436.04 416,436.04 407,964.64 8,471.40 8,471.40 1100-600 Regular Programs - Elem/Sec 488,449.87 655,449.87 654,624.85 (166,174.98) 825.02 167,000.00 1100-700 Regular Programs - Elem/Sec 354,100.22 423,100.22 422,920.79 (68,820.57) 179.43 69,000.00 1100-800 Regular Programs - Elem/Sec 25,207.00 38,207.00 38,030.99 (12,823.99) 176.01 13,000.00

Total 1100 13,376,861.63 13,376,861.63 13,050,331.39 326,530.24 326,530.24 - - 1200-100 Special Progams - Elem/Sec 2,773,443.00 2,690,443.00 2,689,991.57 83,451.43 451.43 (83,000.00) 1200-200 Special Progams - Elem/Sec 1,003,988.00 1,008,988.00 1,008,617.39 (4,629.39) 370.61 5,000.00 1200-300 Special Progams - Elem/Sec 713,906.67 697,906.67 696,099.07 17,807.60 1,807.60 (16,000.00) 1200-400 Special Progams - Elem/Sec - 1,500.00 1,040.01 (1,040.01) 459.99 1,500.00 1200-500 Special Progams - Elem/Sec 290,835.75 354,835.75 353,867.37 (63,031.62) 968.38 64,000.00 1200-600 Special Progams - Elem/Sec 22,356.66 72,356.66 71,366.75 (49,010.09) 989.91 19,000.00 31,000.00 1200-700 Special Progams - Elem/Sec 56,145.00 65,645.00 65,266.42 (9,121.42) 378.58 9,500.00 1200-800 Special Progams - Elem/Sec 1,596.00 1,596.00 1,234.00 362.00 362.00

Total 1200 4,862,271.08 4,893,271.08 4,887,482.58 (25,211.50) 5,788.50 - 31,000.00 1300-400 Vocational Education 127,921.81 3,921.81 - 127,921.81 3,921.81 (124,000.00) 1300-500 Vocational Education 1,100,203.05 1,224,203.05 1,223,258.23 (123,055.18) 944.82 124,000.00

Total 1300 1,228,124.86 1,228,124.86 1,223,258.23 4,866.63 4,866.63 - - 1400-100 Other Instr Programs-Elem/Sec 60,000.00 56,500.00 52,075.74 7,924.26 4,424.26 (3,500.00) 1400-200 Other Instr Programs-Elem/Sec 12,222.00 15,722.00 15,310.03 (3,088.03) 411.97 3,500.00 1400-300 Other Instr Programs-Elem/Sec 138,825.76 166,825.76 166,366.88 (27,541.12) 458.88 11,000.00 17,000.00 1400-500 Other Instr Programs-Elem/Sec 81,000.00 70,000.00 69,606.63 11,393.37 393.37 (11,000.00) 1400-600 Other Instr Programs-Elem/Sec 80.00 80.00 49.03 30.97 30.97

Total 1400 292,127.76 309,127.76 303,408.31 (11,280.55) 5,719.45 - 17,000.00 1500-300 Nonpublic School Programs 14,240.00 16,740.00 16,270.00 (2,030.00) 470.00 2,500.00

Total 1500 14,240.00 16,740.00 16,270.00 (2,030.00) 470.00 - 2,500.00 1600-500 Adult Education Programs 286,932.00 286,932.00 286,931.58 0.42 0.42

Total 1600 286,932.00 286,932.00 286,931.58 0.42 0.42 - -

Approvals



2100-100 Support Svcs-Pupil Personnel 1,005,247.00 1,153,247.00 1,152,697.12 (147,450.12) 549.88 148,000.00 2100-200 Support Svcs-Pupil Personnel 386,471.00 466,471.00 466,182.13 (79,711.13) 288.87 80,000.00 2100-300 Support Svcs-Pupil Personnel 8,602.00 23,602.00 23,126.10 (14,524.10) 475.90 15,000.00 2100-400 Support Svcs-Pupil Personnel - 1,500.00 1,206.13 (1,206.13) 293.87 1,500.00 2100-500 Support Svcs-Pupil Personnel 13,664.54 17,664.54 16,654.60 (2,990.06) 1,009.94 4,000.00 2100-600 Support Svcs-Pupil Personnel 56,233.14 54,733.14 54,121.93 2,111.21 611.21 (1,500.00) 2100-700 Support Svcs-Pupil Personnel 770.00 10,770.00 10,041.00 (9,271.00) 729.00 10,000.00 2100-800 Support Svcs-Pupil Personnel 860.00 860.00 60.00 800.00 800.00

Total 2100 1,471,847.68 1,728,847.68 1,724,089.01 (252,241.33) 4,758.67 - 257,000.00 2200-100 Support Svcs-Instruc Staff 649,413.00 622,913.00 588,659.85 60,753.15 34,253.15 (26,500.00) 2200-200 Support Svcs-Instruc Staff 228,016.00 228,016.00 207,651.86 20,364.14 20,364.14 2200-300 Support Svcs-Instruc Staff 27,128.00 53,628.00 53,169.03 (26,041.03) 458.97 26,500.00 2200-400 Support Svcs-Instruc Staff 7,700.00 7,700.00 5,198.85 2,501.15 2,501.15 2200-500 Support Svcs-Instruc Staff 9,109.43 9,109.43 7,133.91 1,975.52 1,975.52 2200-600 Support Svcs-Instruc Staff 77,868.32 69,368.32 66,770.68 11,097.64 2,597.64 (8,500.00) 2200-700 Support Svcs-Instruc Staff 2,530.00 8,030.00 7,839.66 (5,309.66) 190.34 5,500.00 2200-800 Support Svcs-Instruc Staff 5,509.00 8,509.00 8,160.90 (2,651.90) 348.10 3,000.00

Total 2200 1,007,273.75 1,007,273.75 944,584.74 62,689.01 62,689.01 - - 2300-100 Support Svcs-Administration 1,164,162.00 1,148,162.00 1,147,583.35 16,578.65 578.65 (16,000.00) 2300-200 Support Svcs-Administration 405,746.00 395,746.00 395,359.13 10,386.87 386.87 (10,000.00) 2300-300 Support Svcs-Administration 271,072.94 316,072.94 316,006.44 (44,933.50) 66.50 45,000.00 2300-400 Support Svcs-Administration 35,770.00 37,770.00 37,231.79 (1,461.79) 538.21 2,000.00 2300-500 Support Svcs-Administration 85,284.59 80,284.59 77,132.31 8,152.28 3,152.28 (5,000.00) 2300-600 Support Svcs-Administration 31,781.75 52,781.75 52,203.66 (20,421.91) 578.09 21,000.00 2300-700 Support Svcs-Administration 12,120.24 22,620.24 22,349.18 (10,228.94) 271.06 10,500.00 2300-800 Support Svcs-Administration 26,145.44 23,645.44 20,465.19 5,680.25 3,180.25 (2,500.00)

Total 2300 2,032,082.96 2,077,082.96 2,068,331.05 (36,248.09) 8,751.91 - 45,000.00 2400-100 Support Svcs-Pupil Health 263,092.00 262,592.00 261,296.01 1,795.99 1,295.99 (500.00) 2400-200 Support Svcs-Pupil Health 98,278.00 105,278.00 104,897.25 (6,619.25) 380.75 7,000.00 2400-300 Support Svcs-Pupil Health 83,515.00 74,515.00 65,118.45 18,396.55 9,396.55 (9,000.00) 2400-400 Support Svcs-Pupil Health 125.00 125.00 125.00 - - 2400-500 Support Svcs-Pupil Health 1,480.00 1,480.00 955.89 524.11 524.11 2400-600 Support Svcs-Pupil Health 7,379.93 7,879.93 7,432.80 (52.87) 447.13 500.00 2400-700 Support Svcs-Pupil Health - 2,000.00 1,792.72 (1,792.72) 207.28 2,000.00

Total 2400 453,869.93 453,869.93 441,618.12 12,251.81 12,251.81 - -

Approvals



2500-100 Support Svcs-Business 326,415.00 324,515.00 324,511.93 1,903.07 3.07 (1,900.00) 2500-200 Support Svcs-Business 113,092.00 113,092.00 112,941.62 150.38 150.38 2500-300 Support Svcs-Business 3,300.00 7,300.00 6,925.00 (3,625.00) 375.00 4,000.00 2500-400 Support Svcs-Business 2,960.00 3,760.00 3,704.62 (744.62) 55.38 800.00 2500-500 Support Svcs-Business 1,840.93 4,340.93 4,225.99 (2,385.06) 114.94 2,500.00 2500-600 Support Svcs-Business 32,611.08 34,111.08 33,990.09 (1,379.01) 120.99 1,500.00 2500-700 Support Svcs-Business 500.00 500.00 149.99 350.01 350.01 2500-800 Support Svcs-Business 6,624.00 7,724.00 7,628.99 (1,004.99) 95.01 1,100.00

Total 2500 487,343.01 495,343.01 494,078.23 (6,735.22) 1,264.78 - 8,000.00 2600-100 Operation/Maint of Plant Svcs 1,111,222.00 1,098,222.00 1,097,751.14 13,470.86 470.86 (13,000.00) 2600-200 Operation/Maint of Plant Svcs 515,514.00 555,014.00 554,588.15 (39,074.15) 425.85 39,500.00 2600-300 Operation/Maint of Plant Svcs 105,573.00 117,073.00 117,043.88 (11,470.88) 29.12 11,500.00 2600-400 Operation/Maint of Plant Svcs 860,375.00 806,875.00 726,569.32 133,805.68 80,305.68 (53,500.00) 2600-500 Operation/Maint of Plant Svcs 106,445.46 106,445.46 103,614.10 2,831.36 2,831.36 2600-600 Operation/Maint of Plant Svcs 446,709.36 435,209.36 435,063.51 11,645.85 145.85 (11,500.00) 2600-700 Operation/Maint of Plant Svcs 14,506.32 41,506.32 41,420.88 (26,914.56) 85.44 27,000.00 2600-800 Operation/Maint of Plant Svcs 5,331.72 5,331.72 4,472.45 859.27 859.27

Total 2600 3,165,676.86 3,165,676.86 3,080,523.43 85,153.43 85,153.43 - - 2700-100 Student Transportation Svcs 77,867.00 80,367.00 80,003.94 (2,136.94) 363.06 2,500.00 2700-200 Student Transportation Svcs 36,982.00 41,982.00 41,784.21 (4,802.21) 197.79 5,000.00 2700-400 Student Transportation Svcs 6,300.00 6,300.00 5,950.26 349.74 349.74 2700-500 Student Transportation Svcs 1,275,970.70 1,295,970.70 1,295,048.90 (19,078.20) 921.80 20,000.00 2700-600 Student Transportation Svcs 11,450.00 19,450.00 18,685.64 (7,235.64) 764.36 8,000.00 2700-700 Student Transportation Svcs 4,600.00 4,100.00 3,367.23 1,232.77 732.77 (500.00) 2700-800 Student Transportation Svcs 630.00 1,130.00 814.38 (184.38) 315.62 500.00

Total 2700 1,413,799.70 1,449,299.70 1,445,654.56 (31,854.86) 3,645.14 - 35,500.00 2800-100 Support Svcs-Central 329,281.00 333,781.00 333,475.83 (4,194.83) 305.17 4,500.00 2800-200 Support Svcs-Central 139,278.00 149,778.00 149,667.94 (10,389.94) 110.06 10,500.00 2800-300 Support Svcs-Central 70,700.00 87,700.00 87,279.58 (16,579.58) 420.42 17,000.00 2800-400 Support Svcs-Central 95,273.94 101,273.94 100,749.46 (5,475.52) 524.48 6,000.00 2800-500 Support Svcs-Central 136,034.54 98,034.54 84,442.87 51,591.67 13,591.67 (38,000.00) 2800-600 Support Svcs-Central 72,310.72 71,310.72 68,990.01 3,320.71 2,320.71 (1,000.00) 2800-700 Support Svcs-Central 146,984.00 146,984.00 59,411.55 87,572.45 87,572.45 2800-800 Support Svcs-Central 11,972.50 12,972.50 12,831.14 (858.64) 141.36 1,000.00

Total 2800 1,001,834.70 1,001,834.70 896,848.38 104,986.32 104,986.32 - - 2900-500 Other Support Services 23,318.69 23,818.69 23,574.70 (256.01) 243.99 500.00

Total 2900 23,318.69 23,818.69 23,574.70 (256.01) 243.99 - 500.00

Approvals



3200-100 Student Activities 410,045.00 428,045.00 427,659.35 (17,614.35) 385.65 18,000.00 3200-200 Student Activities 102,095.00 101,595.00 99,255.11 2,839.89 2,339.89 (500.00) 3200-300 Student Activities 68,244.50 68,744.50 68,468.29 (223.79) 276.21 500.00 3200-400 Student Activities 51,410.00 51,410.00 47,277.07 4,132.93 4,132.93 3200-500 Student Activities 90,647.04 81,647.04 72,052.88 18,594.16 9,594.16 (9,000.00) 3200-600 Student Activities 37,228.35 46,228.35 45,769.00 (8,540.65) 459.35 9,000.00 3200-700 Student Activities 90,314.50 72,314.50 58,567.72 31,746.78 13,746.78 (18,000.00) 3200-800 Student Activities 25,796.00 25,796.00 10,766.46 15,029.54 15,029.54

Total 3200 875,780.39 875,780.39 829,815.88 45,964.51 45,964.51 - - 3300-100 Community Services 56,000.00 16,000.00 7,365.23 48,634.77 8,634.77 (40,000.00) 3300-200 Community Services 24,700.00 24,700.00 5,658.31 19,041.69 19,041.69 3300-300 Community Services 1,350.00 1,350.00 578.05 771.95 771.95 3300-600 Community Services 4,200.00 4,200.00 1,219.31 2,980.69 2,980.69 3300-800 Community Services 750.00 40,750.00 39,887.10 (39,137.10) 862.90 40,000.00

Total 3300 87,000.00 87,000.00 54,708.00 32,292.00 32,292.00 - - 4200-400 Existing Site Improvement Services - 8,500.00 8,025.97 (8,025.97) 474.03 8,500.00

Total 4400 - 8,500.00 8,025.97 (8,025.97) 474.03 - 8,500.00 4600-400 Existing Building Improvement Services - 8,500.00 8,151.30 (8,151.30) 348.70 8,500.00 4600-700 Existing Building Improvement Services 2,000.00 22,000.00 21,408.65 (19,408.65) 591.35 20,000.00

Total 4400 2,000.00 30,500.00 29,559.95 (27,559.95) 940.05 - 28,500.00 5100-800 Other Expend/Financing Uses - 302,000.00 301,407.87 (301,407.87) 592.13 302,000.00

Total 5100 - 302,000.00 301,407.87 (301,407.87) 592.13 - 302,000.00 5200-900 Fund Transfers 5,523,014.00 5,207,514.00 8,004,698.23 (2,481,684.23) (2,797,184.23) (315,500.00)

Total 5200 5,523,014.00 5,207,514.00 8,004,698.23 (2,481,684.23) (2,797,184.23) - (315,500.00) 5900-800 Budgetary Reserve 420,000.00 - - 420,000.00 - (420,000.00)

Total 5900 420,000.00 - - 420,000.00 - - (420,000.00) Grand Total 38,025,399.00 38,025,399.00 40,115,200.21 (2,089,801.21) (2,089,801.21) - -

Approvals


CAIU BOARD HIGHLIGHTS

The following actions were taken at the October 24, 2013 meeting held at the Enola Office of the Capital Area Intermediate Unit.

Reports/Updates

Theresa Kinsinger, Director of Business, HR and Communications, shared that the new Collective Bargaining Agreement will be implemented by October 30, 2013. The annual Open Enrollment period will begin soon. The CAIU has begun implementation with the Safe Schools online training tool. Mandated Reporter is the first training we have implemented. The CAIU will host a Benefits Fair in November.

Alicia McDonald, Director of Student Services, shared that the classes from Walnut Bottom Preschool have relocated to the new Delbrook Preschool Center in Mechanicsburg. She also indicated that visits to our various classroom locations will be offered throughout the year to our Board members.

Daren Moran, Business Manager, received the draft 2012-13 Audit report. The audit report should be presented at the November board meeting. Preliminary work on the 2014-15 General Operating Budget will begin within the next two months.

Len Kapp, Supervisor of Operations and Transportation, shared that we are in our final phase of the Enola building HVAC project.

Cindy Mortzfeldt, Substitute Executive Director, shared that she visited the hospital programs at Hershey Rehab Center, Eating Disorders Clinic, Children’s Hospital, Pennsylvania Psychiatric Institute, both Partial Hospitalization and Inpatient. A sixth program is being considered at Roxbury Treatment Center in Shippensburg. The Superintendents’ Conference was held in Annapolis, MD on October 22-24. The topic focus was “Leading in the Digital Age.” The course is worth 30 Act 45 credit hours. Provided an overview and draft copies of the CAIU Comprehensive Plan to the Board Members. A one month review of the plan is required by PDE. The final plan will be on the November Board agenda for approval. The plan is then submitted electronically to PDE for approval.

Executive Session

The Board met in Executive Session to discuss a legal matter. Approved Action Items

Minutes from the September 26, 2013 CAIU Board Meeting Treasurer’s Report and Payment of Bills – a total of $10,600,515.26 in receipts and

$7,481,077.37 in expenditures for September 2013 Summary of Operations for the 2013-14 fiscal year showing revenues of $15,334,139.63 and

expenses of $10,099,511.78 Budget Administration: There were no budget items this month Other Fiscal Matters

o 2013-14 - Special Education Service Contract Summary – available for review o Advertise Surplus Vehicles for Public Bid



Personnel Items – see attached report

Policies & Programs

o Second Reading, Existing Position, Revised Description – Assistant Executive Director

o Second Reading, Existing Position, Revised Description – Data Systems Supervisor

Executive Director’s Report See attached written report.

President’s Report

Mrs. Jean Rice thanked the board for their attendance. She appreciates their time and effort in attending the board meeting.

Board Member Sharing of Information Nancy Otstot appreciated the opportunity to attend the PSBA Conference this year. She

attended the session with Mrs. Corbett with a focus on at risk students and dropout prevention. She also attended another session on Career Development. The East Pennsboro Area School District will be hosting “Dancing with the Stars” as a fundraising on November 9. Mrs. Otstot has tickets for the event.

Mrs. Brenda Myers relayed her experience with the Speech/Language Program provided through the CAIU Early Intervention Program.

Mr. Robert Barr asked the board members to keep the consideration for operating the school budget on a calendar year and not the fiscal year of July 1-June 30.

Mrs. Janis Macut shared that there is a project using the book, “Wonder,” getting underway in Central Dauphin SD. There is also an anti-bully initiative through the PA Bar Association.

Mrs. Barbara Geistwhite commended the Central Dauphin SD for their sportsmanship at the CV and CD football game.

Information Items See AgendaMan at www.caiu.org for additional miscellaneous correspondence

NEXT MEETING: Thursday, November 21, 2013, 8:00 a.m., Board Room, CAIU Enola Office



http://www.caiu.org/

Personnel and Policies/Programs Highlights

from the Capital Area Intermediate Unit Board of Directors’ Meeting RESIGNATIONS:

KATHLEEN COFFEY, Speech/Language Clinician, School-age Program effective December 20, 2013. Reason: Retirement after 33 years of CAIU service. NICOLE FISHER, Teacher, Deaf/Hard of Hearing Support effective October 3, 2013. Reason: Personal. DAWN TAYLOR, Educational Paraprofessional, Early Intervention effective December 20, 2013. Reason: Retirement after 11 years of CAIU service. PRISCILLA WALTERS, part-time Teacher (eating disorder clinic), Hospital Program effective October 18, 2013. Please note this is a change in resignation date due to early release. RECOMMENDED FOR EMPLOYMENT OR CONTRACT:

BRIGID BROWN, Educational Consultant, Deaf/Hard of Hearing Support effective November 4, 2013. Base salary of Masters +45, Step 4, $52,565 for 189 days of service will be prorated for a total of 136 days through June 2013. This is a replacement position funded through the EC Budget. AMI HEALY, Training Consultant, Curriculum Services with a start date to be determined when released from Harrisburg School District. Base salary of Masters +30, Step 14, $67,371 for 189 days of service will be prorated for the remaining days of the 2013-2014 school year. This is a replacement position funded through the IDEA/CSPD Budget. MARYLEE MAGARO, long-term substitute Reading Specialist, ANPS effective November 18, 2013 through March 4, 2014. Base salary of Masters +15, Step 8, $55,226 for 189 days of service will be prorated for a total of 62 days. This is a long-term substitute position funded through the Act 89 Budget. MARGARET TAYLOR-MAKUCH, Educational Consultant, Student Services with a start date to be determined when released from Susquehanna Township School District. Base salary of Masters +15, Step 15, $68,293 for 189 days of service will be prorated for the remaining days of the 2013-2014 school year. This is a replacement position funded through the EC Speech Budget. CHANGES OF SALARY: RITA HARVEY, Mental Health Treatment Specialist, Capital Area Partial Program (CAPP), change of salary for completion of 30 credits above master’s degree effective September 16, 2013. New salary will be based on Master’s +30, Step 9, $58,360 for 189 days of service, prorated for a total of 170 days.



Substitute Executive Director’s Report

October 24, 2013 PROGRAM SPOTLIGHT Hospital Programs The CAIU currently provides the educational program at five medical facilities for school age students receiving medical treatment. Dr. Janilyn Elias supervises the staff that provides these services.

(1) Hershey Medical Center Children’s Hospital – This setting has 72 beds; however, students come and go frequently throughout the year depending on treatment schedules. A teacher may work with a student for five weeks and the student returns home. The student may then return for another round of treatment after a few months. The parents and students are very well acquainted with our teachers and will contact the teachers in advance of the student returning to the hospital facility. Currently, the CAIU employs two teachers to provide this educational program.

(2) Hershey Medical Center Eating Disorders – In this setting, the CAIU has one teacher who provides educational services to students receiving treatment for an eating disorder. The number of students varies and the teacher could be providing services for students ranging in age from 7-17. A typical number of students is five; however, there has been occasions that the teacher worked with 15 students at a time.

(3) Hershey Medical Center Rehab and Brain Injury – The educational services in this setting are on a 1:1 basis. The CAIU employs one teacher and one para-educator to provide these services. The number of students varies depending on school age students receiving medical treatment. There are times when we have had full capacity of 12 students based on the number of beds available.

(4) Pennsylvania Psychiatric Institute (PPI) Inpatient – In this program, one teacher and one para-educator provide educational services during a morning session and an afternoon session. Eight students receive services during each session. A typical inpatient stay is for 3-5 days; the students our teacher works with change frequently throughout the year. During the first marking period this year, the teacher has worked with 84 students.

(5) Pennsylvania Psychiatric Institute (PPI) Partial – In this facility, there are 31 beds and four sessions of education provided throughout the day each having a maximum of eight students. Two teachers and one para-educator provide educational services to students grouped by Elementary (K-5), Middle School (6-8) and High School (9-12).

A sixth program is currently in development stage. We are working with the Roxbury Treatment Center Inpatient in Shippensburg to open a new program. We are in the process of hiring a teacher for this program.



NEWS Hill Top Academy (HTA)

Above is a photo of Office Keister, from the Upper Allen Police Department, reading to Mrs. Williams’s elementary emotional support (ES) class. Officers come into HTA on Friday mornings to read to an elementary class. They sometimes are able to stay and have lunch with the students.

There are two Wellness activities occurring at HTA this month – Walk at School Day and Apple Crunch Day.

October kicks off the Olweus Bullying Prevention Program (OBPP) at Hill Top. There will be a united day against bullying, and students and staff will wear orange to show their support.

October’s activity for Experiential Education is a Hike at Pinchot Park on Friday, October 25th.

Diakon Center Point Wilderness Center Update Dr. Janilyn Elias, our program supervisor, has been working closely with the CAIU and Diakon staff to establish our educational program as a model for the integration of academic and career/transition competencies. We have received feedback from Susan Will, from the PA Academic and Career/Technical Training Alliance (PACTT), about the work: “I may be able to feature your efforts as a model program in that you're integrating the competencies of the Employability and Soft Skills Manual throughout the academic curriculum. It is also exemplary that your teachers accompany the students in the afternoons to their Career/Technical Education (CTE) programs and, further, identify and embed academic standards aligned to the CTE program competencies. This is great stuff!”

Early Intervention Program For over thirty years, our preschool program has provided early intervention services for students ages 3-5 at the Walnut Bottom Center in Carlisle. That facility no longer met the needs of our students. On October 9-10, all the contents from Walnut Bottom were moved to the new Delbrook Preschool Center in Mechanicsburg. From Friday, October 11 – Monday, October 14, many staff unpacked and organized the classrooms and therapy rooms to welcome our preschool children to school on Tuesday morning, October 15. Thank you to the supervisors, teachers and staff, and business and operations staff for all their extra effort to get this new facility ready for the children.

Technology Services The CAIU is the new Learning Management Host for six blended English as a Second Language (ESL) courses to be delivered through Shippensburg University. The CAIU will host Moodle services,



both technical and professional development, for the ESL instructors and adult learners taking the courses for ESL certification.

Fall Superintendent’s Leadership Conference – October 22-24, 2013 The CAIU Superintendent’s Leadership Conference is held this year from October 22-24, 2013, in Annapolis, MD. The content for this year’s conference is “Leading in the Digital Age”. This Act 45 course will begin during the conference followed by job-embedded activities to complete. This course will provide educators with the opportunity they need to better understand the resources that are available to enrich learning for both students and teachers.

Collective Bargaining Agreement (CBA) Last month the Collective Bargaining Agreement, effective July 1, 2013 – June 30, 2016, was approved. The salaries and health care premium share will be implemented as of the October 30, 2013 pay. The bargaining unit wellness program is in process and will be fully implemented as of January 15, 2014.

SAVE THE DATE Second Annual Apple iPad Summit - December 16, 2013

The summit will bring together educators, technology directors, principals, and school leaders for a one-day event full of presentations, workshops, hands-on sessions, social networking, and informal conversations to identify emerging best practices and exciting new directions for implementing iPads seamlessly and transparently. The conference will combine keynote sessions, featured speakers, a student showcase, and presentation sessions that address three key conference strands: Leadership, Classroom Integration, and Technical

NOTIFICATION OF ACTIVITIES Attended PAIU monthly Executive Director’s meeting and the monthly PAIU Central Region

meeting Currently taking an Act 45 Course offered through Penn State – “Ethics in Educational

Leadership” Met with CAIU Supervisors to continue implementation of Educator Effectiveness and

Differentiated Supervision process Brian Griffith and I met with Shara Bunis from PDE, Harrisburg School District administration,

and Dauphin County community agencies to discuss the roll out strategy for the Pennsylvania Educator Dashboard Early Warning System and Intervention Catalog Project

Visited with Early Intervention staff at Delbrook Preschool Center as they were setting up the new facility and preparing for the first day of classes with students

Attended the PAIU-Curriculum Coordinators’ meeting – I have been selected as the Executive Director Liaison for this group

Met with new superintendents from South Middleton and Steelton-Highspire to provide an overview of the CAIU and our services

Attended one day of the PASA-PSBA School Leadership Conference. Participated in the PASA Women’s Caucus Executive Board Meeting



CAIU BOARD HIGHLIGHTS

The following actions were taken at the November 21, 2013 meeting held at the Enola Office of the Capital Area Intermediate Unit.

Reports/Updates John W. Bonawitz, CPA, and Jeff Walker from Brown Schultz Sheridan & Fritz provided an

overview of the 2012-2013 CAIU Annual Audit Report. Brian Griffith, Director of Curriculum Services, shared a summary about the 2013-14 PDE

Initiatives that focused on the requirements around the Educator Effectiveness implementation.

November is Open Enrollment for the CAIU. Theresa Kinsinger, Director of Business, HR and Communications, shared that all current staff must participate in Mandated Reporter Training by December 31, 2013. Also, the payment to School Claims Services, related to the Transportation settlement was made and the payment to our school districts will be made on November 30.

Alicia McDonald, Director of Student Services, shared that Dr. Tracy Geist, Social Worker, along with several students and the service dogs were invited to the Capitol to visit with Senator Folmer. The students invited him to visit Hill Top Academy and his visit is expected in mid-December.

Daren Moran, Business Manager, indicated that the CAIU administration is preparing the proposed 2014-15 General Operating Budget. The Board Finance Committee will meet next week. The General Operating Budget will be available for the Board’s first reading at the December Board meeting.

Cindy Mortzfeldt, Substitute Executive Director, shared that this month’s Program Spotlight is on Hill Top Academy (HTA). Mrs. Mortzfeldt provided an overview of the programs and services currently offered at HTA. She recently visited several classrooms and plans to return in December to read to the elementary students. She also attended Delbrook Preschool Open House. Thank you to the board members who also attended the Open House. Two staff communications meetings were held this week. The afternoon communications meeting was held in person and also through virtual streaming.

Jean Rice and Cindy Mortzfeldt recognized two departing Board members: Linda Butler from Susquehanna Township SD and Robert Barr from Carlisle Area SD and presented them both with certificates of appreciation for their many years of service to the CAIU.

Committee Reports Jean Rice reported that the Board Search Committee met to review the applications for the

Assistant Executive Director position. First round interviews will be held this weekend and second round interviews are expected to be held in mid-December.

Approved Action Items Minutes from the October 24, 2013 CAIU Board Meeting



Treasurer’s Report and Payment of Bills – a total of $11,503,618.11 in receipts and $3,848,538.99 in expenditures for October 2013

Summary of Operations for the 2013-14 fiscal year showing revenues of $25,447,925.15 and expenses of $14,931,495.53

Budget Administration: o Proposed 2013-14 Budget Revision A – IDEA Section 611 – School Age (Component

2 & 3) in the amount of $16,071,071 o Proposed Original 2013-14 Budget – Conference Planning in the amount of $359,353 o Proposed Original 2013-14 Budget – International Baccalaureate Project in the

amount of $84,400 Other Fiscal Matters

o 2013-14 - Special Education Service Contract Summary – Susquehanna Township Policies and Programs

o CAIU Comprehensive Plan Personnel Items – see attached report

Executive Director’s Report See attached written report.

President’s Report Have a Blessed Thanksgiving. If traveling, please be careful. Enjoy your time with your

families.

Board Member Sharing of Information Nancy Otstot invited the Board members to East Pennsboro Area School District’s Fall

Cabaret to be held on Friday, November 22nd.

Information Items See AgendaMan at www.caiu.org for additional miscellaneous correspondence

NEXT MEETING: Thursday, December 19, 2013, 8:00 a.m., Board Room, CAIU Enola Office



http://www.caiu.org/

Personnel and Policies/Programs Highlights

from the Capital Area Intermediate Unit Board of Directors’ Meeting RESIGNATIONS:

JOAN ADAMS, IT Systems Administrator, Technology Services effective December 13, 2013. Reason: Personal. RUTH KNAPP, Teacher, Vocational Education effective January 31, 2014. Reason: Retirement after 35 years of CAIU service. TRACY HEITER, School Counselor, Aid to Non-public School Services (ANPS) effective November 22, 2013. Reason: Personal. NANCY NEUSBAUM, Curriculum Specialist, Curriculum Services effective January 2, 2014. Reason: Retirement after more than eight years of CAIU service.

RECOMMENDED FOR EMPLOYMENT OR CONTRACT: CLAIRE GRIMM, Program Assistant, Curriculum Services effective November 18, 2013. To be paid at the Range 2 Rate of $15.46 per hour, 7.5 hours per day for 12 months of service, prorated for a total of 161 days through June 30, 2014. This is a replacement position funded through the Curriculum Services Budget. JENNIFER DETAR, part-time Cafeteria Worker, Business and Operations effective November 11, 2013. To be paid at the rate of $11.31 per hour. This is a replacement position funded through the Cafeteria Budget. JENNIFER HILBISH, Personal Care Assistant, Multiple Disability Support effective November 25, 2013. Base salary of HS+30, Step 1, $16,654 for 189 days of service will be prorated for a total of 121 days. This is a new position funded through the MDS Budget. MARY MARONIC, Program Assistant, Aid to Non-public School Services (ANPS) effective November 18, 2013. To be paid at the rate of $18 per hour, 7.5 hours per day, prorated for a total of 161 days through June 30, 2014. This is a replacement position funded through the ANPS Budget. NICOLE MILLER, Program Assistant, Technology Services effective November 18, 2013. To be paid at the rate of $17 per hour, 7.5 hours per day, prorated for a total of 161 days through June 30, 2014. This is a replacement position funded through the Comprehensive Planning Budget.

CHANGES OF STATUS:

SARAH HANCOCK, change in assignment from Service Coordinator to Educational Consultant, Early Intervention effective December 3, 2013 with no change in salary. This is a replacement position funded through the MAWA Budget. ELIZABETH LOWE, from part-time/hourly to full-time/salaried Educational Paraprofessional, Early Intervention effective January 6, 2014. Base salary of HS, Step 12, $23,749 for 189 days of service will be prorated for the remaining 96 days of the 2013-2014 school year. This is a replacement position funded through the MAWA Budget. MARYLEE MAGARO, long-term substitute Reading Specialist, ANPS, change in start date from November 18, 2013 to November 4, 2013. Base salary of Masters +15, Step 8, $55,226 for 189 days of service will be prorated for a total of 62 days through February 21, 2014. This is a long-term substitute position funded through the ANPS Budget.



CHANGES OF SALARY:

ROBERT FRETT, School Psychologist, pay stipend of $2,500 for National Certification as per Article IV, Section K of the Collective Bargaining Agreement effective October 31, 2013. Stipend to be prorated for a total of 128 days in the 2013-2014 school year. CATHY TWEET, Educational Paraprofessional designated as a Communication Facilitator effective the 2013-2014 school year. Annual stipend of $2,950 to be paid in addition to regular salary as per the Collective Bargaining Agreement.

LEAVES OF ABSENCE:

JEAN MULLIGAN, Itinerant Teacher, Blind/Visually Impaired Support, Sabbatical for Restoration of Health effective for the Spring semester of the 2013-2014 school year (January – June 2014), as provided for under the PA School Code.



Substitute Executive Director’s Report November 21, 2013

PROGRAM SPOTLIGHT Hill Top Academy The Hill Top Academy (HTA) is a school serving K-12 students on behalf of the school districts in the CAIU region. Hill Top Academy opened in September 2008 and houses several School Age Class Placement Programs and Services. Currently, 93 students attend HTA and there are 4 referrals for services in process.

The programs and services currently offered at HTA include:

(1) Diagnostic Class –This is a short-term, comprehensive program designed to provide intensive and wide-ranging evaluation services in order to assess individual needs and provide information to school teams regarding the most appropriate longer-term placement for each student. This is a K-12 class in which a student is assigned for a maximum of 45 days. Currently, there are five students enrolled with another student beginning in the near future.

(2) Multiple Disabilities Class – This class placement provides students with services designed to maximize each student’s level of independence in his/her daily life. The curriculum addresses daily living skills, functional academics, communication, socialization, language arts, leisure activities, community living, and prevocational and vocational training. Currently, four students attend this class with one pending referral.

(3) Intensive Autism Support Class – The Autism Support classroom program serves students with a diagnosis of Autism. Intense focus on the core deficit areas of autism: communication, social engagement, and self-regulation, is provided in the context of a variety of models designed to support students with autism. Currently, four students are enrolled in this class.

(4) 1:1 Placements – These classroom placements are designed to provide a highly structured and supervised environment for students with uniquely challenging behavioral, safety or educational needs that prevent them from participating in a typical school setting or a larger classroom environment. We currently have three classes where students are enrolled in a 1:1 placement.

(5) Emotional Support – Students in the Emotional Support classrooms experience a highly structured program designed to diminish the severe behavioral problems that prohibit participation in their home schools. The primary goal of this program is to assist students and their families in learning replacement behaviors and coping strategies in order to return to a less restrictive environment. The HTA offers co-ed primary, upper elementary, middle and high school classes. Currently, there are eight emotional support classes with fifty-six students enrolled in this program and two pending referrals.

(6) Capital Area Partial Program (CAPP) – This program provides professional mental health treatment services for children and families in a school-based environment. CAPP is a licensed partial hospitalization program. It is designed to benefit children and adolescents with psychiatric disorders and significant functional impairments so that they can receive intensive treatment services while maintaining educational progress. Four classes providing services for twenty-one students are at HTA.

Additional programs and services are provided for the students attending HTA. The students have opportunities to participate in Art and Physical Education classes. Breakfast and lunch are available through the Cafeteria services. A school nurse is on site to assist with the medical needs of the students. Intervention services are provided by the Social Workers and the Crisis Intervention Team.



Currently, nineteen of our twenty-four districts and one charter school have students enrolled at Hill Top Academy. They are Big Spring, Camp Hill, Carlisle Area, Central Dauphin, Cumberland Valley, Derry Township, East Pennsboro Area, Harrisburg, Mechanicsburg Area, Middletown Area, Millersburg Area, Northern York County, Shippensburg Area, Steelton-Highspire, Susquehanna Township, Susquenita, Upper Dauphin Area, West Perry, West Shore, and Sylvan Heights Science Charter School.

NEWS Hill Top Academy (HTA) On Wednesday, November 13, at the Capitol, Senator Mike Folmer honored Dr. Tracy Geist, a social worker who founded and supervises the therapy dog program at Hill Top Academy. Six students were selected to attend the recognition ceremony based upon the responsibility and care they have shown to the therapy dog in their classroom; two of the HTA Service Dogs also accompanied the group. Senator Folmer met them and took them to the Senate floor for a photo opportunity with a private tour. Students had the opportunity to eat at the Capitol before traveling back to Hill Top Academy to finish the day. Dr. Geist, Ms. Shannon Ellison (teacher) and Mrs. Gail Reynolds (paraeducator) chaperoned the students. On Monday, November 11, the school observed Veteran’s Day with red/white/blue day. The main bulletin board in the upstairs hall was decorated for the holiday with stars containing names of current and veteran service members that are family members of students and staff. The student council started a canned food drive that is to continue until the second week of December. School-Age Speech & Language Emily Sidelinger, CAIU School-Age Speech/Language Clinician, will be presenting “Using Wikis to Access and Distribute Speech/Language Homework” at the PA Speech-Language-Hearing Association Convention in Pittsburgh in April 2014. The presentation will discuss how to use a parent and student friendly wiki to access and complete speech-language homework assignments, as well as maintain student confidentiality. The presentation will also cover how to check which students have been completing the online assignments. The results and feedback from students and parents who have used a speech-language homework wiki will be shared. Student Services Arlene Moll will be presenting a poster session at the National AUCD Conference (Association of University Centers on Disabilities) in Washington DC the week of November 18. Her session focuses on the success we have achieved with students using Behavior Imaging in our Autism Support classrooms. The CAIU Data Quality Council met on November 6 to discuss Pennsylvania Information Management System (PIMS) reporting implications affecting multiple teams, specifically issues related to reporting of the Pennsylvania Value Added Assessment System (PVAAS) data for Educator Effectiveness teacher evaluation system. Student Services is working on implementation of the PowerSchool Student Information System as part of the CAIU’s commitment to Data Quality. The staff is working on standardizing systems and procedures to meet state and federal reporting requirements.



SAVE THE DATE Turkey Day – Thanksgiving Luncheon – Tuesday, November 26, 2013 from 11:30 a.m. to 1:00 p.m. at Hill Top Academy, 405 E. Winding Hill Road, Mechanicsburg, PA

Deaf/Hard of Hearing Holiday Program – Thursday, December 12, 2013 at 7:00 p.m. in Susquehanna Room at Enola Office

NOTIFICATION OF ACTIVITIES • Attended “Responding to a School Crisis” at Lincoln Intermediate Unit on October 28 • Attended PAIU monthly Executive Director’s meeting and the monthly PAIU Central Region

meeting • Currently taking an Act 45 Course offered through Penn State – “Ethics in Educational

Leadership” • Attended the Open House at Delbrook Preschool Center • Attended the PAIU-Curriculum Coordinators’ meeting on November 14-15 as the Executive

Director Liaison • Met with the new Superintendent and Assistant Superintendent of Shippensburg Area School

District to provide an overview of the CAIU and our services • Met with the new Superintendent of Cumberland Valley School District to provide an

overview of the CAIU and our services • Brian Griffith and I met with Acting Superintendent of Derry Township School District to

provide an overview of the CAIU services • Held two communications meetings with CAIU staff – offered Live Streaming so staff at

various locations could participate



October 2013

Edition DCTS BLAST

Individual Highlights:

New Staff 2

Guidance Corner 2

Students of the Month 3

Pumpkin Contest 4

Student Activities 5 & 6

Important Dates 7

Wellness Tip 7

Dauphin County Technical School, 6001 Locust Lane, Harrisburg, PA 17109 Phone: (717) 652-3170; Fax: (717) 541-9639

Did you know?...

x According to the US Department of Education over 15 million secondary and post-secondary students are pursuing career and technical education training.

x Students at DCTS have the opportunity to earn college credits through Students Occupationally Academically Ready (SOAR) by successfully completing his/her Program of Study at DCTS.

As the new Assistant Director, it is a privilege to be a member of the Dauphin County Technical School administrative team, and to work with all the stakeholders. I am inspired each time I visit the CTE program areas to observe the instruction taking place and demonstrations of skill application by our students. In addition, I am impressed with our Career and Technical Education (CTE) instructors as they diligently juggle the numerous professional responsibilities of program instruction, 9th grade rotations, Occupational Advisory Committee meetings, 8th grade tours, and NOCTI exam preparation, to name a few. It is also impressive to learn about and see the numerous school-wide, as well as community, projects our CTE instructors and students are working on. The projects, both on and off campus, are a source of pride as they allow our students to showcase their skills. Plan to attend any or all of the following upcoming events: Open House (November 7), Parent-Teacher Conferences (November 14), and Career Fair & Financial Aid Night (November 19). These events allow our stakeholders to see the amazing academic and technical work of our students, meet with faculty to learn about student progress, and learn about career and post-secondary funding opportunities available to our students. The mission of the Dauphin County Technical School is to prepare students to enter post-secondary education and industry with the attitude, skills, and knowledge necessary to be successful in a constantly changing and competitive world. As all DCTS stakeholders continue to work together, I am confident we will accomplish this mission and set goals for more. I am proud to be a part of the team.

Message from the Assistant Director, Sandy Traynor



DCTS BLAST – OCTOBER 2013 EDITION Page 2 of 7

DCTS welcomes a new employee to the staff. We look forward to working with her. Please offer a warm welcome to our new staff member.

Retail Marketing & Sales Instructor – Rachel Frydlewicz Ms. Frydlewicz is a graduate of Duquesne University with a Bachelor’s Degree in Marketing and Sports Marketing. Rachel received her Master’s Degree in Business Communications & Information Technology Education from Temple University. Ms. Frydlewicz previously taught at Montgomery County Community College.

Guidance Corner

Career Fair & Financial Aid Night x Thursday, November 19th from 6:00 pm to 8:00 pm

x Please stop by to hear about post-secondary opportunities from:

o Baltimore School of Massage (York Campus) o Bricklayers & Allied Craftworkers Local 5 PA o Central Penn College o Harrisburg University of Science and Technology o ITT Technical Institute o Keystone Technical Institute o Penn State University o Pennsylvania College of Technology o Plumbers & Pipefitters Local 520 o The Art Institutes o Triangle Tech o US Army

x Also, a representative from Penn State University will be presenting information on Financial Aid Opportunities including the Free Application for Federal Student Aid

DCTS Welcomes New Staff 2013-2014 School year



DCTS BLAST – OCTOBER 2013 EDITIONPage 3 of 7

9th Grade – Kilmeny Thomas, Service Cluster Kilmeny’s home school is Harrisburg. Her hobbies and interestsinclude cooking, writing, reading, and poetry. Kilmeny’s favoriteteacher is her 5th Grade Teacher, Mrs. Johnson, and her BestDCTS memory is baking in culinary arts.

10th Grade – Jesse Lands, Law Enforcement Jesse’s home school is Central Dauphin East. His hobbies andinterests include baseball, drawing, and food. Jesse’s favoriteteacher is Mr. Brown and his Best DCTS memory is his freshmanyear.

11th Grade – Mark Berkihiser, Law Enforcement Mark’s home school is Middletown. His hobbies and interestsinclude gaming, helping in the community, and cooking. Mark’sfavorite teacher is Mr. Brown and his Best DCTS memory is beingaccepted.

12th Grade – Cheyenne Pozoic, Culinary Arts Cheyenne’s home school is Central Dauphin East. Her favoriteteacher is Chef Sackett. Cheyenne’s Best DCTS memory ismeeting the love of her life.

Rotary – Samantha Acri, Veterinary Assistant Samantha’s home school is Central Dauphin. Her hobbies andinterests include archery, hunting, fishing, and being with friends.Samantha’s favorite teacher is Mrs. Houtz and her Best DCTSmemory is playing with all of the dogs in shop. Samantha iscurrently a manager at Rita’s Italian Ice.

Students of the Month




8 C& T Programs created pumpkins for students to

vote for the Best Pumpkin 2013

x Carpentry x Child Care Provider/Assistant x Drafting & Design Technology x Electronics Technology x HVAC x Masonry x Medical Occupations

Technology x Precision Metals

$68.86 was collected for Skills USA Competitions

The 2013 Best Pumpkin goes to .

Heating, Ventilation & Air Conditioning (HVAC), who will

receive a pizza party donated by Naples Pizza in Steelton

CONGRATULATIONS!!

Skills USA Pumpkin Contest




Carpentry

x Dashae Chambers and Autumn Pate built the DCTS Wall of Honor, which will display NHS members, Student Ambassadors, Wolverine Council Officers, JOC Student Representatives, Honor Roll, and students who enlisted in the US Armed Services.

x Dyon Howard and Angelina Velazquez built the frame for the DCTS Flag, which is displayed in the Cafeteria. Billia Brice assisted with the hanging of the frame.

Entrepreneurship

x Students in entrepreneurship are not only learning about starting their own business, they are running one. DCTS now has two vending machines, one for snacks and one for beverages, to service our many after school activities. There are two entrepreneurship classes and one class is in charge of the snack machine and the other class in charge of the beverage machine. The students are in charge of selecting the products they sell, pricing, advertising & marketing, inventory and more. Profits will be donated to a fund to help purchase additional uniforms for students in need.

Law Enforcement

x On October 16, Law Enforcement students participated in Operation “Adopt DCTS” as a community service project. Students spent some time with their instructors removing litter from the grounds of DCTS.

Retail Marketing & Sales

x On October 16, DECA helped facilitate the Best Bagger State Competition in Strawberry Square. The proper bagging of groceries is an important part of the operation of a successful grocery business and DCTS students were happy to help contribute to such a competitive and successful event.

Library

x The 1st Annual Fall Book Fair is from November 4 to November 8 in the Library. The Online Book Fair runs from October 31 to November 19 at http://bookfairs.scholastic.com/homepage/dauphincountyavtsdistrict.

Student Activities




Student Activities Continued Social Studies

x Alicen Hoy, Technology Coach, has been working with the Social Studies Department to incorporate iPads into the classroom. Students have been able to utilize iPads for the following activities:

o Completed research

o Annotated Thomas Nast political cartoons

o Drawn blueprints for their own inventions

o Calculated gross profit if their inventions were built and marketed as a real product

Student Ambassadors

x Over the course of two weeks in October, the following student ambassadors went to present at all of the consortium middle schools speaking to 8th graders about their experiences and the opportunities at DCTS:

o Mark Berkihiser, Lamik Bradley-Jackson, Sarah Claywell, Kristina Ekwe, Christa Fish, Ben Fox, Harley Golden, Kayla Lucas, Mackenzie Mayer, Kelsey McClurg , Ian Via-Minnich, Denise Shuey, Rachel Simon, Alyssa Smith, Megan Smithson, Emily Taylor, Ryan Wagner, Wonder Williams, Clair Wilson, and Reyna Young




In-Service Day (No School) – November 5

Open House – November 7 from 5:30 pm to 8:00 pm

Open Mic Night sponsored by Creative Expressions at DCTS – November 8 from 6:00 pm to 8:00 pm

Report Cards – Week of November 11

Parent Conferences – November 14 from 5:00 pm to 8:00 pm

Career Fair & Financial Aid Night – November 19 from 6:00 pm to 8:00 pm

In-Service Day (No School) – November 27

Thanksgiving Holiday (No School) – November 28 through December 2

Keystone Testing Window – December 3 through December 13

Building Construction Cares Pancake Breakfast – December 7 from 7:00 am to 11:00 am

National Honor Society Induction – December 9 at 7:00 pm

Winter Holiday (No School) – December 23 through January 1

Martin Luther King Holiday (No School) – January 20

In-Service Day (No School) – February 14

Famous Americans’ Day Holiday (No School) – February 17

In-Service Day (No School) – March 7

Parent Conferences – March 7 from 12:30 pm to 3:30 pm

In-Service Day (No School) – April 4

Spring Holiday (No School) – April 17 through April 21

Memorial Day Holiday (No School) – May 26

Last Student Day – June 5

Graduation – June 9

Important Dates…

6001 Locust Lane

Harrisburg, PA 17109

PHONE: (717) 652-3170

We’re on the Web! See us at:

www.dcts.org

WELLNESS TIP: Lower Leg Injury Prevention

1. Wear the correct shoes for your particular activity. 2. Check shoes for wear often. Replace inserts regularly. 3. Don’t walk barefoot on paved streets or sidewalks. 4. The toe box in “steel-toe” shoes should be deep enough to

accommodate your toes comfortably. 5. Always wear hard-top shoes when operating a lawn mower

or other grass-cutting equipment. 6. Don't continue to wear any shoe if it is worn unevenly or if it

hurts your feet. 7. Watch out for slippery floors at home and at work. Clean up

obviously dangerous spills immediately. 8. If you get up during the night, turn on a light. Many fractured

toes and other foot injuries occur while attempting to find one’s way in the dark.

9. Use rubber mats at workstations. 10. Pamper your feet regularly with foot soaks and scrubs,

massage, and nail care.



Joint Operating Committee Central Dauphin Brian Faleshock Stephen Smith Derry Township John Gräb Brian Shiflett Halifax Area Ricky Grosser [vacant] Lower Dauphin Todd Kreiser Keith Oellig Middletown Area Newton Davis Pamela Price Susquehanna Twp. Michael Ferguson Jesse Rawls, Sr. Superintendent of Record Cindy Mortzfeldt (substitute SOR) Legal Counsel P. Daniel Altland, Esq.

Board Briefs November 13, 2013

PERSONNEL[approved]y (withregret)resignationfromKathrynMerkel,LongͲTermSubstitutein

Spanish[October18,2013]y IntermittentFMLAforCynthiaMeas,MedicalOccupationsTechnology

Instructor,fromNovember7,2013throughNovember7,2014y appointments:JonathanHartman,NetworkTechnician[November4];

RobinLees,LongͲTermSubstituteinSpanish[November5];KellinaYarrish,LongͲTermSubstituteinChildCare[November12]

y creditreimbursementpaymentsfor:full–JonFox,ClintHeath;approval–ClintHeath,MatthewStumpf

y 2013Ͳ14Mentors[additions]:TeresaHoover–RobinLees,LongͲTermSubstituteinSpanish;MeganMotto–MichelleRobinson,LongͲTermSubstituteinSpecialEducation

y EducationalImprovementIncentive:JonFox–Doctoratey 2013Ͳ14SubstituteTeacherslisting–additionsaspresentedFINANCIAL[approved]• financialreportandbillsforpaymentasofOctober31,2013y budgettransfersaspresentedy Federalgrantbudgets(PerkinsandStateLeadership)andStategrant

budgets(CurriculumDevelopmentandSupplementalEquipment)forfiscalyear2013Ͳ2014

MISCELLANEOUS[approved]y awardsewerutilitiesbidformodularclassroomtoE.K.Services[$11,325]y awardwaterutilitiesbidformodularclassroomtoE.K.Services[$17,344]y awardsecurityutilitiesbidformodularclassroomtoSimplexGrinnell

[$6,900]y rejectionofelectricialutilitiesbidformodularclassroonfromsolebidder,

JohnE.Fullerton,Inc.[$41,940]y solicitationofbidsforelectricalutilitiesanddatautilitiesformodular

classroomy purchase15picnictablesforthepatiofromTannerFurniture[$12,794]via

SummerSchoolFundsy revisiontoPolicy213[Pupils]ͲGradingStudentProgress



Dauphin County Technical School: Planning For The Future Committee Meeting

November 13, 2013

Members Present:

Newt Davis- Middletown

Steve Smith - Central Dauphin

Jessie Rawls - Susquehanna

Brian Shiflett - Derry

Peggy Grimm - DCTS

Jon Fox - DCTS

Sandy Traynor - DCTS

Maria Zaharick – DCTS

Actions:

Committee voted Newt Davis as chair

Day and time of future committee meetings determined: second Wednesday of each

month at 5:00 pm in the JOC Board Room

Dr. Grimm to keep minutes and post on DCTS website

December meeting - Dr. Grimm will provide a list of current career and technical

programs and potential for growth

Discussed and determined additional stakeholders participating on committee: parent, teachers, superintendent, and OAC member

Goals/topics of committee:

1. Possible new programs and or increasing the capacity of programs.

2. How will we scale the academic side....on-line academy, blended learning……

3. The impact of the common core and Keystones on DCTS

4. Addition of a 4th lunch period for 2014-15.

5. BYOD (Bring Your Own Device).....what is the status currently?

Meeting adjourned at 5:55 pm.



THE DAUPHIN COUNTY TAX COLLECTION COMMITTEE

MINUTES

September 18, 2013

Attendees:

Lower Paxton Township Bill Hawk

Middle Paxton Township Julie Seeds

Paxtang Borough Ray Patackis

West Hanover Township Don Steinmeier

Derry Township August “Skip” Memmi

Halifax Borough Gary Shade

Halifax Township Gary Shade

Jackson Township Gary Shade

Wayne Township Gary Shade

Harrisburg City Michael Hughes

Conewago Township Jay Brandt

East Hanover Township Deb Casey

Millersburg Borough Ann Jackson

Upper Paxton Township Ronald Hepner

Highspire Borough John McHale

Berrysburg Borough Kaye Thoma

Elizabethville Borough Kaye Thoma

Gratz Borough Kaye Thoma

Jefferson Township Kaye Thoma

Lykens Borough William Hart

Lykens Township Kaye Thoma

Mifflin Township Kaye Thoma

Pillow Borough Kaye Thoma

Washington Township Kaye Thoma

Central Dauphin School District Karen McConnell

Derry Township School District Steve Rineer

Halifax School District Gary Shade

Lower Dauphin School District Michelle Shuler

Middletown Area School District David Franklin

Millersburg Area School District Cathy Artz

Susquehanna Township School District John Fabian

Upper Dauphin Area School District Kaye Thoma

Staff: Guy Beneventano, Solicitor; Brooke Miller, Administrative Support. Tom Kratzenburg and

Joe Lazzaro from Keystone Collection Service.



August “Skip” Memmi welcomed everyone to the September 18th

meeting

A roll Call was held to establish a quorum

Public Comment – None

Vote to Approve Summary Meeting Minutes of July 17, 2013. They were unanimously approved by “Voice Vote.”

Financial reports will be available at the next meeting.

Mr. Memmi stated we would have presentations by PNC, Fulton and First National Banks.

The presenters will have fifteen minutes for their presentation and five minutes for

questions. The presenters handed out papers regarding their presentation.

After the presentations questions and concerns were discussed.

Questions concerning the fees. Should the fees be locked in

Can the fees be changed after one or two years?

Should we have our own back account

Gary Shade stated possibly we should go with Keystone’s bank account and eliminate our bank

account with Huntington.

Mr. Memmi thought we could make more money with Keystone’s bank account. Keystone could

get the money to the schools and municipality sooner.

After much discussion, they following motion were made by Gary Shade, seconded by David

Franklin stating the DCTCC should clear out our own bank account and have a combined bank

account with the Keystone Collection Group. Motion passed with all members present voting yes.

Mr. Memmi stated we don’t need to go to any other financial institutions for proposals. We will

need to check with Keystone and Huntington to make the changes. Mr. Memmi asked how long

would it take to make the conversion.

Tom Kratzenburg stated the conversion would take about a month.

Joe Lazzaro and Tom Kratzenburg gave a 3rd

quarter review and the collection of delinquent taxes.

Joe stated we are ahead of last years collections. We will see more money moving faster, things are

moving in he right direction.

Joe stated in the next week he will be making phone calls and sending out a soft letter for the

business who haven’t given Keystone their delinquent information.

Mr. Memmi stated he visited the Keystone Collection Group. The operation was amazing and very

professional. He recommended if you have a change to visit Keystone at Irwin, PA, it would be

educational.

On a motion made by Bill Hawk, seconded by John McHale the meeting adjourned. The next

DCTCC meeting will be held November 20, 2013.



Minutes Meeting of the Delegate Body

Of Harrisburg Area Community College Room 115 – Select Medical Health Education Pavilion

Wednesday, October 30, 2013 7:00 p.m.

Attendees: John J. “Ski” Sygielski, Ed.D., President HACC Mike Walsh, Chief of Staff, HACC John Eberly, Vice President of Finance, HACC Cindy Doherty, Interim Vice President of Harrisburg Campus, HACC Richard Cardamone, Executive Director of Business Affairs, HACC Rhonda Brunner, Superintendent, West Perry School District Mark Leidy, Superintendent, Mechanicsburg School District Alan Moyer, Superintendent, South Middleton School District Ellen Castagneto, Superintendent, Steelton-Highspire School District Bruce Deveney, Superintendent, East Pennsboro Area School District Dennis Burkhard, Delegate, Mechanicsburg School District Dennis Helm, Delegate, East Pennsboro Area School District Erin Burlew, Delegate, Central Dauphin School District John Jordan, Delegate, Cumberland Valley School District Barbara Layne, Delegate, Middletown Area School District Renae Paladino, Delegate, Lower Dauphin School District Suzanne Dell, Delegate, West Perry School District Tim Potts, Delegate, Carlisle Area School District Bruce Kance, Delegate, Millersburg Area School District Brian Shiflett, Delegate, Derry Township School District Hara Frank, Delegate, Halifax Area School District Robert Spizzirri, Delegate, Steelton-Highspire School District Randall Gale, Delegate, Camp Hill School District Robert Staver, Delegate, Susquenita School District 1. Call to order

Barbara Layne, Chair, Delegate Body

2. Fiscal Year 2012-13 final figures John Eberly, Vice President of Finance

The June 30, 2013 Preliminary Unaudited Financial Statements were presented. They will be presented to the board for final approval in November. The $2.4 million loss in sponsoring students’ tuition revenue was highlighted. Much of the loss is thought to be related to the declining number of high school graduates and students deciding



to enter the workforce. Payroll expenses were “right sized” through early retirements and layoffs. In addition, the debt service was reduced due to additional funding provided by the state. The end result was a $2 million profit for the Harrisburg Campus. It should be noted that the Harrisburg Campus lost $3 million in the previous year.

Question from Delegates: What is bad debt and why the large change year to year? Answer: HACC is responsible, by federal law, for collecting student loan debts from students. The bad debt is the amount that HACC was unable to collect from students. To minimize the risk of bad debt increasing HACC has split refund payments into two separate payments. In addition, the Financial Aid office is providing more education and awareness to students about their responsibilities for repaying the debt.

Question from Delegates: What is the Cohort Bad Debt Rate? Answer: 15%

The August 31, 2013 Unaudited Financial Statement was presented. Revenues are

down; however, expenses have been right sized and we are currently projecting a $250,000 loss.

Remarks from Delegates: The statements presented for the current year are very conservative, given that the prior year projected a large loss and turned around to be a $2 million profit.

Payment amounts were presented for each school district for the Fiscal Year 2014/2015 based on the PA State Board Equalization Property Market Values.

3. Update on Middle States accreditation progress and other HACC updates John J. “Ski” Sygielski, Ed.D., President

A college-wide open house was occurring for the first time this evening, and the turnout was very good.

Enrollments across the state at all community colleges are down. HACC is down approximately 4.5% and is in the middle of the range compared to the other state community colleges.

Mark Whitmore, Perry County, is participating on a Harrisburg-specific taskforce to help identify savings to fill the $2 million reduction in payments from sponsoring school districts in the coming year.

HACC was on warning for three separate standards. Two of those standards have been met and the remaining standard, related to General Education, requires that a report be submitted in March 2014 as to HACC’s progress. While HACC remains on warning we continue to be accredited, transfers continue to be honored and financial aid is still available.



The Wildwood Conference Center has undergone an $8 million renovation and will become the Central Administration Building in January 2014. All administrators currently in Penn Center and Campus square will be relocated to the new Ted Lick Administration Building.

HACC has exited the lease for the Campus Square 1st and 4th floors beginning in January 2014. The space has been leased to Commonwealth Connections and will save HACC approximately $250,000.

The Hospitality program is currently located at the Blue Ridge Country Club until December 2014.

Cooper Student Center is being looked at to be updated. Bob Ortenzio has pledged $1 million over ten years.

All senior leadership positions have been filled. Most recently Mike Walsh was hired as the Chief of Staff, a former state employee was hired as the head of HR and the provost will be announced shortly.

HACC will celebrate its Fiftieth Anniversary on February 14, 2014.

Questions from Delegates: Will the Middle States report be released and what is the third finding? Answer: HACC has published the previous report on its website: http://www.hacc.edu/AboutUs/InstitutionalEffectiveness/MiddleStates/index.cfm. The follow-up report will be released and published to the website when it is submitted to Middle States in March 2014. Remarks from Delegates: Several members thanked HACC for working with the schools over the past couple years and they are very thankful to the new administration for a collaborative working relationship.

4. Legislative update Mike Walsh, Chief of Staff

House Bill 360 Update – the bill is currently sitting in the Senate. No ideas on when it will move forward at this time.

House Bill 874 – Sent to the House for consideration in October and expected to move forward during this legislative cycle.

Question from Delegates: How long before the bill 874 comes out? Answer: Likely in this legislative cycle. School Districts are encourages to speak with the representatives to help move the bill forward. Question from Delegates: What is the financial impact to the school districts? Answer: The legislation solidifies the relationship and process that has been occurring between HACC and the School District already. Remarks from Delegates: Some felt that school districts cannot afford to continue to subsidize college credits. The school districts’ mission is to serve K-12 and they



http://www.hacc.edu/AboutUs/InstitutionalEffectiveness/MiddleStates/index.cfm

aren’t able to do that by funding HACC. The schools are facing many unfunded mandates by the state, such as special education and pension. The environment is very different from 20 years ago when the school districts had the funds to pay HACC.

5. Other Next Meeting Scheduled for 7pm on March 26, 2014. 6. Adjournment

The meeting was adjourned at 8 pm.



2013-11-25 School Board Meeting

Documents

general fund

student activities fund

nonexpendable trust

capital projects fund

capital reserve fund

food service fund

wmss radio station fund

suski student