SCHOOL BOARD MEETING MINUTES – 3-18-13 Page 1 UPPER ST. CLAIR BOARD OF SCHOOL DIRECTORS REGULAR BOARD MEETING MONDAY, MARCH 18, 2013 - 7:00 P.M. CENTRAL OFFICE BOARD ROOM PRESIDING: Barbara L. Bolas, President Notice having been advertised and posted and members duly notified, the regular meeting of the Board of School Directors was held on March 18, 2013 in the Central Office Board Room. School Board Members in attendance: Mrs. Barbara L. Bolas, President Mr. Louis P. Mafrice, Jr., Vice-President Mrs. Amy L. Billerbeck Mrs. Buffy Z. Hasco Mr. Frank J. Kerber Mr. Louis M. Oliverio Mrs. Angela B. Petersen Mrs. Rebecca A. Stern School personnel in attendance: Dr. Patrick O’Toole, Superintendent of Schools Dr. Sharon Suritsky, Assistant Superintendent of Schools Dr. Judith Bulazo, Director of Curriculum & Professional Development Ms. Frosina Cordisco, Director of Business & Finance Mr. Raymond Berrott, Director of Technology Ms. Eloise Stoehr, Supervisor of Pupil Personnel Ms. Melissa Garvin, Supervisor of Special Education Mrs. Mary Ann Stabile, Stenographer Mr. Robert Prorok, Solicitor CALL TO ORDER/PLEDGE OF ALLEGIANCE (Bolas) Mrs. Bolas called the meeting to order at approximately 7:00 p.m. STAR SPANGLED BANNER Jillian Vlah, Grace Trocano, Becca DeGregorio, Nick Sembrat, Jon Wang, and Luke Graci, high school students, sang the Star Spangled Banner.
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
SCHOOL BOARD MEETING MINUTES – 3-18-13 Page 1
UPPER ST. CLAIR BOARD OF SCHOOL DIRECTORS
REGULAR BOARD MEETING
MONDAY, MARCH 18, 2013 - 7:00 P.M.
CENTRAL OFFICE BOARD ROOM
PRESIDING: Barbara L. Bolas, President
Notice having been advertised and posted and members duly notified, the regular meeting of the Board of School
Directors was held on March 18, 2013 in the Central Office Board Room. School Board Members in attendance: Mrs. Barbara L. Bolas, President Mr. Louis P. Mafrice, Jr., Vice-President Mrs. Amy L. Billerbeck Mrs. Buffy Z. Hasco Mr. Frank J. Kerber Mr. Louis M. Oliverio Mrs. Angela B. Petersen Mrs. Rebecca A. Stern School personnel in attendance: Dr. Patrick O’Toole, Superintendent of Schools Dr. Sharon Suritsky, Assistant Superintendent of Schools Dr. Judith Bulazo, Director of Curriculum & Professional Development Ms. Frosina Cordisco, Director of Business & Finance Mr. Raymond Berrott, Director of Technology Ms. Eloise Stoehr, Supervisor of Pupil Personnel Ms. Melissa Garvin, Supervisor of Special Education Mrs. Mary Ann Stabile, Stenographer Mr. Robert Prorok, Solicitor
CALL TO ORDER/PLEDGE OF ALLEGIANCE (Bolas) Mrs. Bolas called the meeting to order at approximately 7:00 p.m. STAR SPANGLED BANNER Jillian Vlah, Grace Trocano, Becca DeGregorio, Nick Sembrat, Jon Wang, and Luke Graci, high school students,
sang the Star Spangled Banner.
SCHOOL BOARD MEETING MINUTES – 3-18-13 Page 2
RECOGNITION OF HIGH SCHOOL MUSICAL ANYTHING GOES (O’Toole) Dr. O’Toole recognized the following high school students for the successful production of the High School Spring
Musical Anything Goes and presented them with certificates of recognition and $5.00 Aramark awards. Jillian Vlah, Hope Harcourt Grace Trocano, Student Director Becca DeGregorio, Chinese convert Nick Sembrat, Billy Crocker Jon Wang, Elisha Whitney Luke Graci, Lord Evelyn Oakleigh Dr. O’Toole recognized Lorraine Milovac, Spring Musical Choral Director, and Paul Fox, Spring Musical
Producer/Sponsor. Mr. Fox was given a special recognition and standing ovation for serving as Producer/Sponsor of thirty (30) High
School Spring Musicals, in addition to directing five (5) choral musicals during this tenure with the School District.
Mr. Fox is retiring at the end of the 2012-13 school year. READING OF THE MISSION Mrs. Hasco read the following School District Mission Statement:
Developing lifelong learners and responsible citizens for a global society is the mission of the Upper St. Clair School District, served by a responsive and innovative staff who in partnership with the community provides learning experiences that nurture the uniqueness of each child and promote happiness and success.
SHARED BELIEF STATEMENT #4 FROM STRATEGIC PLAN Mr. Kerber read the following Shared Belief Statement #4 from the Strategic Plan: We believe that: the quality of the School District impacts the quality of life in the community. RESIDENTS’ COMMENTS (REGARDING AGENDA ITEMS ONLY) There were no residents’ comments at this time. APPROVAL OF AGENDA (Bolas) MOTION: By Petersen: I move that the Board approve the agenda as presented. Seconded by Hasco, and carried on unanimous voice vote. APPROVAL OF MINUTES MOTION: By Mafrice: I move the approval of the minutes of the February 25, 2013 Board meeting.
Seconded by Billerbeck, and carried on unanimous voice vote. MOTION: By Mafrice: I move the approval of the minutes of the March 11, 2013 Board meeting.
Seconded by Billerbeck, and carried on unanimous voice vote. (Mrs. Bolas and Mrs. Billerbeck abstained from voting.)
APPROVAL OF FINAL CHANGE ORDERS FOR BOYCE & FORT COUCH PROJECTS
MOTION: By Stern: The Committee recommends and I move that the Board approve the following final changes orders for projects at Boyce and Fort Couch Middle Schools AS ATTACHED TO THE PERMANENT RECORD OF THE MINUTES OF THIS MEETING. Seconded by Kerber, and carried on unanimous roll call vote.
Project Change Order Vendor Amount
Boyce School A-2 B-15
Canfield Development Walter Mucci Construction, Inc.
($1,000.00) ($7,800.00)
Fort Couch School B-9 Gurtner Construction Company, Inc. ($3,147.62)
APPROVAL OF TRANSFER FROM GENERAL FUND TO MIDDLE SCHOOL CONSTRUCTION FUND
MOTION: By Billerbeck: The Committee recommends and I move that the Board authorize a
transfer of up to $30,000 from the General Fund to the Middle School Construction Fund in order to fund the remaining Project requirements. Seconded by Petersen, and carried on unanimous roll call vote.
SUPERINTENDENT’S REPORT (O’Toole) APPROVAL OF COMMENDATIONS & RECOGNITIONS - ATTACHED Dr. Suritsky read the Commendations & Recognitions. MOTION: By Oliverio: I move that the Board approve the Commendations & Recognitions AS ATTACHED. Seconded by Kerber, and carried on unanimous voice vote. 2013-14 BUDGET UPDATE - ATTACHED
Dr. O’Toole and Ms. Cordisco presented an update regarding the 2013-14 budget, including Pennsylvania Department of Education Act 1 key dates, key revenue assumptions, professional retirements and replacement costs, key cost drivers, proposed 2013-14 budget figures, final 2012-13 budget figures to date, long term plan review, proforma 2013-14 budget projections, proforma millage calculation, and next steps. Ms. Cordisco provided clarification regarding the Pennsylvania School Employees’ Retirement System and no ongoing architectural fees related to LEEDS. Dr. O’Toole noted that Liz Hall, Director of Advancement, is working hard on alternative funding for the District.
Dr. O’Toole and Ms. Cordisco responded to questions and comments of Board members.
Mr. Berrott shared information regarding the proposed 2013-14 technology budget, including the main budget items and proposed lease for 2013-14.
Mr. Berrott and Dr. Bulazo responded to questions and comments of Board members.
Dr. O’Toole welcomed Board members to meet with him or his administrative staff if they wanted to spend additional time reviewing details regarding the budget.
ADMINISTRATORS’ REPORT APPROVAL OF ACADEMIC MENTAL HEALTH SERVICES AGREEMENT MOTION: By Hasco: I move that the Board approve the Academic Mental Health Services
Agreement with Wesley Spectrum Services for a mental health therapist AS ATTACHED TO THE PERMANENT RECORD OF THE MINUTES OF THIS MEETING. Seconded by Petersen, and carried on unanimous roll call vote.
APPROVAL OF CONSENT AGENDA MOTION: By Kerber: The Committee recommends and I move that the Board approve the following Consent Agenda items. Seconded by Stern, and carried on unanimous roll call vote.
a. APPROVAL OF 2013-14 SCHOOL CALENDAR - ATTACHED Approve the 2013-14 School Calendar AS ATTACHED TO THE PERMANENT RECORD OF THE MINUTES OF THIS MEETING.
b. APPROVAL OF PERSONNEL LISTINGS - ATTACHED Approve the Personnel Listings, pending receipt of all paperwork and required clearances, AS ATTACHED.
c. APPROVAL TO ACCEPT PERFORMANCE AUDIT REPORT FROM PA
DEPARTMENT OF AUDITOR GENERAL FOR SCHOOL YEARS ENDING JUNE 30, 2009 AND JUNE 30, 2010
Accept the Performance Audit Report from the Pennsylvania Department of Auditor General for the school years ending June 30, 2009 and June 30, 2010 AS ATTACHED TO THE PERMANENT RECORD OF THE MINUTES OF THIS MEETING.
d. APPROVAL OF TREASURER’S REPORT - 3-11-13 INCLUDING SUPPLEMENTAL REPORT - 3-18-13
Approve the Treasurer’s Report AS ATTACHED TO THE PERMANENT RECORD OF THE MINUTES OF THIS MEETING, including approved total of Bill List and Check File Listing as follows:
Fund 10 (General Fund) - $912,202.29
e. APPROVAL OF 2013-14 PARKWAY WEST BUDGETS Approve the Parkway West Career and Technology Center General Operating Budget in the amount of $5,763,571 and the Building Rental Budget in the amount of $556,242 for the 2013-14 school year AS ATTACHED TO THE PERMANENT RECORD OF THE MINUTES OF THIS MEETING.
SCHOOL BOARD MEETING MINUTES – 3-18-13 Page 5
f. APPROVAL OF 2013-14 AIU PROGRAM OF SERVICES BUDGET Approve the Allegheny Intermediate Unit Program of Services Budget for the 2013-14 school year in the amount of $3.8 million AS ATTACHED TO THE PERMANENT RECORD OF THE MINUTES OF THIS MEETING.
ADJOURNMENT It was moved, seconded, and carried on unanimous voice vote that the meeting adjourn at approximately 8:42 p.m. Barbara L. Bolas, President BOARD OF SCHOOL DIRECTORS Frosina C. Cordisco, Secretary BOARD OF SCHOOL DIRECTORS Submitted by: Mary Ann L. Stabile School Board Stenographer
COMMENDATIONS AND RECOGNITIONS
MARCH, 2013
K ‐ 12
Congratulations are extended to the 15 USC Odyssey of the Mind teams that competed in the Western PA Region Tournament. Seven of the USC teams won the honor to advance to the PA State Finals on April 13. 1st Place Problem 4 (Balsa) – Division 2 and the Ranatra Fusca Award, Odyssey’s highest award, for exceptional creativity went to teammates: Reese Benonis, Maggie Bryant, Dylan Gollinger, Benjamin Hrehocik, Graham Kretschmar, Maxwell Turnwald, Ayush Sharma. 1st Place Problem 2 (Technical) – Division 2 and the Omer Award for outstanding creativity and detail in their solution went to teammates: Chase Banton, Liam Carse, Tyler Clark, Arushi Kewalramani, Allie Ryave, CJ Stott, Vicki Wang. 1st Place Problem 3 (Classics) – Division 3 went to teammates: Kyle Austin, Nicole Churbock, Mary Kate Kauffelt, Maddie Oppelt, Anna Rosati, Alexa Schlein. 1st Place Problem 4 (Balsa) – Division 3 went to teammates: Hunter Carson, Rebecca Knapp, Ahmed Mohamed, Jake Murphy, Josh Simmons, Sydney Turnwald. 1st Place Problem 5 (Performance) ‐ Division 1 went to teammates: Antara Cleetus, Justin Maglin, Joseph Markovitz, Anna McShane, Anika Sinha, Callahan Sollie, Larkin Sollie. 2nd Place Problem 2 (Technical) – Division 2 went to teammates: Ethan Bowman, Jagadeesh Gummadi, Laura Lapham, Neale Misquitta, Jr, Sheb Rosati, Emily Walsh. 3rd Place Problem 3 (Classics) ‐ Division 1 teammates: Bear Bottonari, Sara Hess, Shivani Jajoo, Maxwell Mandler, Owen Mandler, Alex Mitchell, Noelle Pirain.
Boyce/Ft. Couch
Congratulations are extended to sixth grader Sam Ding and seventh graders Kevin Chen and Sahil Doshi who placed in the top 10 out of over 170 students competing in the MathCounts competition. Kevin, the top‐ranked USC representative in the Countdown Round, finished 3rd overall. He will be continuing on to the MathCounts State Competition on March 23, 2013. Congratulations to all of our competitors who qualified, practiced, and represented Upper St. Clair with honor at this competition.
High School
Dmitry Wilding and Taylor Weiner are commended for being named to the Parkway West Career & Technology Center 2012‐2013 National Technical Honor Society for their work in Welding Technology.
U St Cl i S h l Di t i tU St Cl i S h l Di t i tUpper St. Clair School DistrictUpper St. Clair School District
– No proposed tax increase– No proposed tax increase – No “windfall” from County wide tax reassessment– Earned income tax increase of 3%
Basic Education Funding increase of $160 000– Basic Education Funding increase of $160,000 – Special Education funding at the same level as 2012-13– Reimbursement from retirement expense increase by $600,000 as a result
in the PSERS mandated employer rate increase from 12 36% to 16 93%in the PSERS mandated employer rate increase from 12.36% to 16.93%– Debt service state reimbursement increase of about $400,000 due to
higher debt service payments– Possible decrease of up to 8.7% of BABS bonds rebate from the IRS due p
to sequestration or up to $99,000– Other federally funded programs such as Special Ed IDEA and ACCESS
reduced due to sequestration and other possible federal funding levels
Actual 2010- Actual 2011- Final Budget Proposed Final $ Increase %No Tax Increase - MillagedActual 2010-
11Actual 2011-
12Final Budget
2012-13Proposed Final Budget 2013-14
$ Increase (Decrease)
% Increase Comments
Revenues
Local Revenues $44,969,820 $46,836,322 $48,673,285 $48,989,763 $316,478 0.7%Increase from $4 million of new construction and 3% EIT Growth
No Tax Increase - Millage Remains Revenue Neutral
State Revenues $10,733,492 $11,164,187 $11,843,000 $13,164,605 $1,321,605 11.2%Increase related to higher PSERS
and Rental reimbursements
Federal Revenues $4,415,658 $2,719,503 $2,622,078 $2,167,945 ($454,133) -17.3%Decrease related to sequestration
and federal funding uncertaintyOther Funding Sources $1,807,823 $1,075,675 $0 $0 $0
Total Revenues $61,926,793 $61,795,686 $63,138,363 $64,322,313 $1,183,949 1.9%
5
Upper St. Clair School District
20132013--14 Preliminary Budget14 Preliminary Budget15 P f i l ti t d• 15 Professional retirements announced
• By discipline:– 1 K-12 Curriculum Leader (.5)/Teacher (Music)
1 El t C i l L d /T h– 1 Elementary Curriculum Leader/Teacher– 1 Elementary Curriculum Leader (.5)/Teacher (Art)– 1 Department Chair and Elementary Librarian– 2 Elementary Teachers– 1 Elementary Physical Education Teacher– 1 Elementary Resource Teacher– 1 Elementary/Special Ed Teacher– 1 Middle School Art Teacher– 1 Middle School Guidance Counselor/Teacher– 1 Middle School Librarian– 1 Middle School Nurse– 1 High School Math Teacher1 High School Math Teacher– 1 High School Resource Teacher
– Replacements costs are assumed in the current 2013-14 budget draft - savings estimated at $750,000 for the 15 retirements
Revenues Less Expenses ($467 620) $91 681 $1 370 981 ($1 991 674)Revenues Less Expenses ($467,620) $91,681 $1,370,981 ($1,991,674)Reserve for PSERS from refinancing $402,094Budget Outcome * $1,773,075 ($1,991,674)
* To be designated for future state-mandated PSERS obligations.($218,599)
8Upper St. Clair School District
20132013--14 Preliminary Budget14 Preliminary BudgetAs of March 11
Final Budget for 2012-13 $61,767,382Final Budget for 2012 13 $61,767,382Preliminary Budget Staff Additions (Reductions):Elementary teacher (Boyce) - enrollment related $77,290Security personnel $64,832HS biology teacher adjustment $27,458gy j
Total Staff Additions $169,580Educational, Programming and Technology Increases (Decreases):Charter/cyber school tuition payments - budget adjustment $201,825Replace 500 HS student laptops per CFF ($565,000 financed through a 5 yr. lease @ 4%) $114,000Athletic supplies, officials, etc. $52,950Network equipment replacement $50,000Purchase 200 student IPADS for BO and FC ($116,000 financed through 5 yr lease @ 4%) $24,000Lower Supplies and Books ($62,191)
$380,584
Increase in Special Ed Contracted Services primarily for autistic support $130 644Increase in Special Ed Contracted Services, primarily for autistic support $130,644Total Educational, Programming and Enabling Technologies Requests $511,228
Existing Staff Salary and Benefit Cost Increases (Decreases):Higher PSERS Employer Contributions $1,397,356Higher Healthcare Cost $609,131Overall salary increases, net of the $850,000 savings from 17 retirements $159,570
Total Salary and Benefit Cost Increases $2,166,057
Significant Business and Operational Increases (Decreases):Debt Service $1,530,797Higher Transportation Contracted Services $270,000All Others ($101,058)
9Upper St. Clair School District
Total Business and Operational $1,699,739
Total Increases (Decreases) Under Consideration as Outlined Above $4,546,604
Total Proposed Final Budgeted Expenses $66,313,986
Budget and Long Term Plan ReviewBudget and Long Term Plan ReviewBudget and Long Term Plan ReviewBudget and Long Term Plan Review
F t R fl ti G 'Forecast Reflecting Governor's PSERS Proposal Actual 2010-11 Actual 2011-12 Budget 2012-13 Budget 2013-14 2014-15 2015-16 2016-17 2017-18
• High School CFF Equipment Replacement - $565,000 Rationale: The original CFF equipment was grant-funded in 2007 and is approaching seven years in age. To continue our initiatives at the High School, such as CFF, BlendedSchools, STEM, and 21st Century Goals, we need to replace those laptops.
• Expansion of 21st Century Classroom/iPads - $116,000 Rationale: Currently we have a 5th grade team and a 7th grade team with “1:1” iPads. We should expand to 6th grade and 8th grade, to have a team at every grade level. Then, we can evaluate data during and after the 2013-2014 school year and plan the next steps for the District.
Strategic Plan Goal: Purchase and update hardware/software on a regular cycle to support the curriculum.
• Lease – approximately $681,000 over five years ($144,000 per year) – iPads – iPad carts – MacBook laptops – Mac minis
Strategic Plan Goals: • Update, improve and maintain the District’s technology infrastructure. • Purchase and update hardware/software on a regular cycle to support the curriculum.
• Server and Networking Infrastructure - $50,000 Rationale: The High School has an aging infrastructure of equipment that is approximately ten years old. We need to begin phasing in replacements over the next few years.
• Existing Lease Payments - $275,000
Currently, the District has three concurrent capital leases for technology, with one maturing at the end of the 2013-2014 school year.
Strategic Plan Goal: Update, improve and maintain the District’s technology infrastructure.
• 2240/648 Software Licenses - $106,000 This amount represents our annual software license fees, for initiatives such as InfoSnap, Edline, Microsoft (Windows and MS Office), SchoolWires, off-site backup, Google Archiving, Internet filtering, and AlertNow.
Strategic Plan Goals: • Update, improve and maintain the District’s technology infrastructure. • Purchase and update hardware/software on a regular cycle to support the curriculum.
• Totals – for the main proposed budget items in the Technology budget
– New lease (for iPads, iPad carts, MacBook laptops, Mac minis) $ 144,000 – Server and networking infrastructure $ 50,000 – Existing lease payments from previous years $ 275,000 – Software licenses $ 106,000
$ 575,000
Strategic Plan Goals: • Update, improve and maintain the District’s technology infrastructure. • Purchase and update hardware/software on a regular cycle to support the curriculum.