2012 BQCL AGM Blue Quill Community League Annual General Meeting November 15, 2012 7:00 to 9:00 p.m. Chaired by: Andrew Happer, P.Eng. BQCL President
Apr 01, 2015
2012 BQCL AGM
Blue Quill Community League
Annual General MeetingNovember 15, 2012
7:00 to 9:00 p.m.
Chaired by: Andrew Happer, P.Eng.
BQCL President
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportatio
n Ad-Hoc Committee(s)MOTION: Ad-
Hoc Committee
Year in Review
Elections – BQCL BoardDoor prize
drawWine and cheese
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportatio
n Ad-Hoc Committee(s)MOTION: Ad-
Hoc Committee
Year in Review
Elections – BQCL BoardDoor prize
drawWine and cheese
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportatio
n Ad-Hoc Committee(s)MOTION: Ad-
Hoc Committee
Year in Review
Elections – BQCL BoardDoor prize
drawWine and cheese
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportatio
n Ad-Hoc Committee(s)MOTION: Ad-
Hoc Committee
Year in Review
Elections – BQCL BoardDoor prize
drawWine and cheese
2012 BQCL AGM
Financial Report
Actual vs. Budget
2011/12Actual
2011/12Budget
$ OverBudget
Income 248,440 244,020 4,420
Expenses 194,323 177,900 -16,423
Net Income 54,117 66,120 -12,003
2012 BQCL AGM
Financial Report
Revenue2011/12Actual
2011/12Budget
$ OverBudget
4002 · Membership Income 9,327 7,000 2,327
4003 · Hall Rental Income 18,310 14,000 4,310
4004 · Long Term Rental Income 49,070 46,520 2,550
4005 · Program Revenue 34,085 40,000 -5,915
4006 · Grants Income 56,630 64,000 -7,370
4007 · Casino Income 78,780 70,000 8,780
4012 – Events Income 1,523 2,500 -977
2012 BQCL AGM
Financial Report
Expense Items
2011/12Actual
2011/12Budget
$ OverBudget
6001 · Advertising Exp 1,783 3,000 -1,217
6003 · Board Expenses 1,012 2,000 -988
6005 · Membership Exp 4,054 3,500 554
6011 · Events Exp 5,845 7,500 -1,655
6015 · Program Exp 27,559 35,000 -7,441
6025 · Office Supplies 2,912 1,500 1,412
2012 BQCL AGM
Financial Report
Expense Items
2011/12Actual
2011/12Budget
$ OverBudget
6030 · Hall Expenses 659 2,500 -1,841
6035 · Publications 4,921 5,500 -579
6075 · Wages 49,855 61,400 -11,545
6150 · R & M Expense 54,446 15,000 39,446
6190 · Utilities 20,577 21,500 -923
6640 – Telephone & Internet 2,007 1,800 207
2012 BQCL AGM
Financial Report
31 Aug 12 31 Aug 11 $ Change
1015 · TD Casino 76,796 22,243 54,553
1110 · TD General Account 157,777 149,899 7,878
Total 234,573 172,142 62,431
Bank Accounts
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating BudgetReport of
Transportation Ad-Hoc
Committee(s)MOTION: Ad-
Hoc Committee
Year in Review
Elections – BQCL BoardDoor prize
drawWine and cheese
2012 BQCL AGM
Financial Report
2012/13 Proposed Budget
2012/13Budget
2011/12Actual
2011/12 Budget
Income 154,120 248,440 244,020
Expenses 165,400 194,323 177,900
Net Income -11,280 54,117 66,120
2012 BQCL AGM
Financial Report
2012/13 Proposed Capital BudgetDescription Amount
Sump pit and pump in electrical room $ 4,000
Replace front hallway water fountain $ 3,000
Tables, chairs, and tabletop lectern $ 10,000
Large access gate on rink $ 3,000
Replace light fixtures in main hall $ 10,000
TOTAL $30,000
2012 BQCL AGM
Financial Report
Capital Items on horizon Sand volleyball courts Flat roof replacement Roof terrace development Front hallway office development Elevator/lift
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc
CommitteeYear in Review
Elections – BQCL BoardDoor prize
drawWine and cheese
2012 BQCL AGM
Transportation Ad-Hoc Committee
From 2011 AGM:
“…moved that a Transportation / Development committee be established with appropriate sub-committees to develop a plan of action that addresses concerns of the community and that reports to the Board on a monthly basis, existing for one year, to be reviewed at the 2012 AGM.
Activities will include surveying other groups and community leagues, and the Committee will plan, investigate and make recommendations to the Board…”
2012 BQCL AGM
Transportation Ad-Hoc Committee
Ad-Hoc Committee: Chaired by Civics Director (Neil Dunwald) Vice-chair (Frank Wong)
Sub-committees: Restricted residential parking
Blue Quill Proper (Peter Seres) Skyrattler (Tim Battle)
Surplus school sites & FTHB (Richard Hughes) Cycling transportation corridor (Brenda Pullen) Transit Oriented Development (Art Peterson)
2012 BQCL AGM
Transportation Ad-Hoc Committee
From 2011 AGM:
“..moved that the Transportation / Development committee also determine the cost for each of four surplus land sites in BQ if those sites were to be maintained as parkland…”
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportatio
n Ad-Hoc Committee(s) MOTION:
Ad-Hoc CommitteeYear in Review
Elections – BQCL BoardDoor prize
drawWine and cheese
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportatio
n Ad-Hoc Committee(s)MOTION: Ad-
Hoc Committee
Year in Review
Elections – BQCL BoardDoor prize
drawWine and cheese
2012 BQCL AGM
The BQCL Mission Statement
The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.
2012 BQCL AGM
Board Organizational ChartPresident
Vice President
Treasurer
Secretary
Sports Director
Program Director
Civics Director
Membership/Volunteerism
Fundraising Director
Publicity Director
Administrator
Facilities Director
Social Director
Past President
2012 BQCL AGM
Directors’ Organizations
Publicity Director
Newsletter Editor
Hugh Calder – Community Views
Webmaster
SocialDirector
EventCoordinator
EventCoordinator
EventCoordinator
ProgramDirector
Belly dancingInstructor
Taekwon-doInstructor
Mom’s & Tot’sGroup
2012 BQCL AGM
Directors’ Organizations
SportsDirector
SoccerCoordinator
TennisCoordinator
Other SportsCo-ordinators
FacilitiesDirector
RinkManager
Custodian & Janitor
Hall RentalCoordinator
2012 BQCL AGM
Our Community
Where we are located
2012 BQCL AGM
Our Community
2012 BQCL AGM
Our Community
League Founded in 1979Hall facility was built in 1982Number of Residents: 10,447
Number of homes: 4,835 Blue Quill: 4,568 (2,042 homes) Blue Quill Estates: 1,296 (565 homes) Skyrattler: 1,947 (1,172 homes) Sweet Grass: 2,636 (1,056 homes)
* 2012 City of Edmonton Neighborhood Census (as found on City of Edmonton web site at http://www.edmonton.ca)
2012 BQCL AGM
Year in Review – Board
Operated with 11
Directors for most of
the yearThank you
for your commitmen
t: Tom
Anderson
Felice Bassie
Christine Brown
Neil Dunwald
Stephanie Dunstan-Adams
Sandra Higgins
At tonight’s AGM, 11 of 13 board positions
need to be filled
Judy Moschuk Tamara Senger Garth Williams Wendy Wu / Jenny Sun
2012 BQCL AGM
Year in Review – Executive
Community league is a business…
Between revenue and expenses, our cash flow this year was close to $450,000
$0 $100,000 $200,000 $300,000 $400,000 $500,000
2006
2007
2008
2009
2010
2011
2012
Revenue
Expenses
2012 BQCL AGM
Year in Review – Civics
Director: Neil Dunwald Formed ad-hoc and SWAC
transportation/development committees Campaigned for Restricted Residential Parking Launched BQ online Forum Organized Public Meeting on school sites within
Blue Quill CL boundaries Organized Public All Candidate Forum for
provincial candidates
2012 BQCL AGM
Year in Review – Civics
Director: Neil Dunwald Designed, distributed and completed Community
Survey Program - 423 respondents Persuaded City to review its plans for Skyrattler
Park Helped change city philosophy wrt On-Street
Cycle Paths Participated in 2 day Public Hearing wrt
developments on Blue Quill Park Negotiated a motion before City Council to move
the proposed FTHB site to north site of Blue Quill Park
2012 BQCL AGM
Year in Review – Facilities
Director: Judy MoschukInterior developments: Routine HVAC & fire safety systems
maintenance 240V outlet for stove in basement New thermostats installed Lights fixed, new elec outlets installed Laminate flooring installed in loft Small dance studio floor was refinished Relocated fire bell in basement
2012 BQCL AGM
Year in Review – Facilities
Director: Judy MoschukInterior developments (cont’d): Repaired interior door locks Installed shelving in the electrical room Replaced refrigerator in kitchen Renovated the BQCL office with carpeting,
paint, new furniture
2012 BQCL AGM
Year in Review – Facilities
Director: Judy
MoschukExterior developments: Ice rink
maintenance
Purchased new snow blower
Replaced brush on snow brush
Replaced burned out rink lights
Replaced and re-painted rink boards
Re-painted hockey net frames
Sloped roofs reshingled
Air conditioning compressors repaired
Tennis court post repaired
2012 BQCL AGM
Year in Review – Fundraising
Director: VACANT We had no one in this role, which made it
challenging to stay on top of grants Managed to get applications in for:
2011 City Operating Grant 2012 City Operating Grant 2012 Community League Infrastructure Grant 2012 Canada Summer Jobs
Casino was held May 10 & 11, 2012: Thank you to all volunteers We received $76,713.59
2012 BQCL AGM
Year in Review – Membership
Director: Sandra Higgins We sold 317 memberships
281 Family memberships 23 Single memberships 13 Senior memberships
We had a membership table at the Indoor Soccer registrations at Yellowbird Hall during their two-day event. We also had a membership table at the Southwest Farmers Market on two separate occasions this past summer.
Gathered over 100 volunteers for various Blue Quill events during the year, including two casinos
2012 BQCL AGM
Year in Review – Programs
Director: Stephanie Dunstan-Adams Physical Activities:
Taekwon-do (pulled out partway through year) Zumba (need a new instructor) Bellydancing (ongoing) Moms & Tots play group (need a new leader) Green Shack playground leader Tennis instructor
Crafts: All-day Scrapbooking Crops
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Bellydancing
2012 BQCL AGM
Year in Review – Programs
Independently run programs at BQCL: Blue Quill 166 Scouts Edmonton Area Girl Guides of Canada Blue Quill Playschool Enjoy Life Church
Community Health & Wellness: Community League Swim on Saturdays and
Sundays at Confederation Pool – 4:00 to 5:30 p.m. Show your membership card!
Discounts on City of Edmonton recreational multi-use and annual passes
2012 BQCL AGM
Year in Review – Programs
Seniors Held a meeting with local seniors Attended meetings for the southwest
seniors’ center development We’ve tried to get a defined Blue Quill
senior’s representative Liaison between our community league,
SWESA and other southwest area seniors’ groups
Please let us know if you are a senior and interested in getting involved
2012 BQCL AGM
Year in Review – Programs
Worked towards getting other programs going: Personal life coaching Financial advice Parent-tot hoops-ercise Bollyrobics
We are open to trying new programs More information on the desires of our
community is required
2012 BQCL AGM
Year in Review – Publicity
Director: Felice Bassie Worked closely with the Webmaster to
maintain the website, adding submitted articles and removing those expired
Submitted articles, news and events to the Community Views for each of the 10 printed issues each year
2012 BQCL AGM
Year in Review – Publicity Director: Felice Bassie
Changed the outdoor sign at the entrance to the parking lot with details on current events
Second permanent sign is on 119 Street and is maintained by a community volunteer Thank you to Jeff Rauch!
Responded to all emails of people looking to publicize their news/events/businesses
Assisted in planning and organization of league’s social events
2012 BQCL AGM
Year in Review – Social
Director: Tamara Senger Made sure we had lots of fun…
2012 BQCL AGM
Year in Review – Family Fun
2012 BQCL AGM
Year in Review – Vol Recog
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Vendor
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Family Day
2012 BQCL AGM
Year in Review – Family Day
2012 BQCL AGM
Year in Review – Family Day
2012 BQCL AGM
Year in Review – Garage Sale
2012 BQCL AGM
Year in Review – Pub Night
2012 BQCL AGM
Year in Review – Seniors Bfast
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Social
Upcoming events: Saturday, Nov. 24 – Vendor Fair & Kids’
Christmas party Feb. 2013 – Family Day Winterfest Jun. 2013 – Summer Kick-off Sep. 2013 – Bandstand in the Park!
2012 BQCL AGM
Year in Review – Sports
Director: VACANTSoccer: Barb Waldie Janice Quinn
Indoor - 09/11 to 03/12 had 5 teams (60 kids) Outdoor - 196 kids with 33 transferred over NO coaches for U10 girls or U12/U14 boys 36 coaches/assistants with 6 coaching 2 teams CHALLENGE: Getting coaches after U10 SUGGESTION: Have more training from the
beginning so coaches are more confident at higher levels
2012 BQCL AGM
Year in Review – Sports
2013-all coaches have to take course as per EMSA
Coaches T-shirts were a big hit and help: will need to get more medium and large
Only 5% loss in equipment, but should always budget for replacement/supplemental equip.
Tim Hortons sponsors Mighty Mites and U6 with jerseys; BMO has a U8 program, but no guarantee on color: more info to come!
Revamping of Mighty Mites Program: Perrin Beatty helped revamp the program
into 4 groups of 6, 4-station training and 10 minute game, eliminating snack time-Big Hit!
2012 BQCL AGM
Year in Review – Sports
Indoor Soccer: Sept 2012 – March 2013 This year we have 4 teams playing with approx. 50
players 1 – little kickers 1 – U6 2 – U8
We will need to budget for the purchase of more (20 or so) size 3 indoor balls
2012 BQCL AGM
Year in Review – Executive
Secretary: Tom Anderson Reviewed entire history of community records Set-up a filing and organizational system Identified documents for shredding Completed key grant applications
2012 BQCL AGM
Year in Review – Executive
Vice-President: Christine Brown Renewed ongoing contracts and drafted new
contracts, including: Ice Rink Maintenance Snow Removal & Rink Maintenance Assistant Hall Rental Coordinator Janitor Contracts Addendum to the Playschool Contract Contract for the League Administrator Several Contracts for program instructors
Assisted President in recruitment and hiring of new League Administrator
2012 BQCL AGM
Year in Review – Executive
Vice-President: Christine Brown Assisted Ad-Hoc Transportation Committee with
survey implementation in SurveyMonkey Completed grant applications for hiring summer
students for Green Shack and Tennis Assisted President in finalizing casino application Working with the President, coordinated the
preparation of two promotional banners that will be used at upcoming events
“I have enjoyed working with my colleagues and look forward to some of the upcoming initiatives that the League has planned”
2012 BQCL AGM
Year in Review – Executive
President: Andrew Happer Ensured that the league ran smoothly as
possible Planned and chaired all board meetings Filled in board vacancies Recruited and motivated board members Attended (almost) every league event Dealt with all complaints Interviewed and hired new staff Made important decisions Created annual league budget & priorities Plus a whole lot more… Not just this last year, but for the last THREE
years!
2012 BQCL AGM
Year in Review – Executive
President: Andrew Happer Experienced unique events
2012 BQCL AGM
Year in Review – Fire!
2012 BQCL AGM
Year in Review – Fire!
2012 BQCL AGM
Year in Review – Fire!
January 19, 20121815 – 111A Street
Heathridge Estates condominium fireBQCL Hall was opened up for:
Canadian Red Cross City of Edmonton rescue services Kelson Group Evacuated residents
Coffee, pizza, refreshments & comfort Donations from Pizza 73, Tim Horton’s &
Safeway
2012 BQCL AGM
Year in Review – Executive
President: Andrew Happer Experienced unique events Represented the community league
EFCL meetings City council meeting SWEFM
2012 BQCL AGM
Year in Review – SWEFM
2012 BQCL AGM
Year in Review – Executive
President: Andrew Happer Experienced unique events Represented the community league
EFCL meetings City council meeting SWEFM
Chaired an All-candidates’ Forum for the provincial election
Attended Provincial Government’s roundtable discussion on the 2012 budget
Attended a private meeting with Neil at the Legislature with Ministers Horne & Griffiths
Where else do you get these kinds of opportunities??
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportatio
n Ad-Hoc Committee(s)MOTION: Ad-
Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Elections
There is a lot of
organization required to keep the community
league going
We need volunteers!The more
the volunteers, the easier it
isWhy
Volunteer? There
are many reasons to volunteer! Meet
new people and make new friends
Gain work-related experience
Share existing skills and talents or learn new skills
Effect change and have a positive impact in YOUR community
2012 BQCL AGM
Elections
Why Volunteer?
Even MORE reasons to volunteer!
Champion a cause
Build confidence and self-esteem
Gain a sense of achievement
Pursue a special or personal interest
2012 BQCL AGM
Elections
Commitment to
volunteering as a board member: Consiste
nt and open communication with other board members (email, phone)
Diligent completion of required tasks
Monthly board meetings (except for July)
Attendance at community league events
Annual board development activity
Suggested time commitment: 5 hours/week
2012 BQCL AGM
ElectionsPosition (as of AGM) Status
President Vacant
Past-President Filled
Vice President Vacant
Secretary Vacant
Treasurer Vacant
Civics Director Vacant
Facilities Director Filled
Fundraising Director Vacant
Membership Director Vacant
Programs Director Vacant
Publicity Director Vacant
Social Director Vacant
Sports Director Vacant
2012 BQCL AGM
Agenda
Call to Order and
Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13
Operating Budget
Report of Transportatio
n Ad-Hoc Committee(s)MOTION: Ad-
Hoc Committee
Year in Review
Elections – BQCL Board
Door prize drawWine and cheese
2012 BQCL AGM
BQCL 2012 AGM
Question and Answer
Session
2012 BQCL AGM
BQCL 2012 AGM
THANK YOU for
attending!PLEASE
VOLUNTEER
www.bqcl.org
Support Movember – raising
money for Prostate Cancer
research:
http://mobro.co/ahapper