2010 Officers’ Training Workshop ASTM International Virtual Meetings and Conference Calling Systems Jeff Adkins Steve Mawn
Mar 27, 2015
2010 Officers’ Training Workshop
ASTM InternationalVirtual Meetings and Conference Calling Systems
Jeff AdkinsSteve Mawn
2010 Officers’ Training Workshop
Use of WebEx
Small download for presenters and attendees Interactive format, with options like recording,
editing, registration, video streaming, etc. ASTM determined that Webex was the best
fit for our members Excellent support
2010 Officers’ Training Workshop
Scheduling Conference Calls or Virtual Meeting
2010 Officers’ Training Workshop
Request / Schedule a Call/VM
Contact your staff manager, provide emails for participants Request in MyASTM portion of web
ASTM Staff will then disperse information to attendees
WebEx has toll free numbers for US and other countries
Reoccurring calls or meetings can also be arranged
2010 Officers’ Training Workshop
You have been invited to participate in an ASTM Virtual Meeting:
Topic: ASTM WK16895-Standard Practice for Conducting Exposures in Outdoor Glass-Covered Exposure Apparatus with Air Circulation Host: Jeffrey Adkins Date: Tuesday, February 10, 2009 Time: 1:00 pm, Eastern Standard Time (GMT -05:00, New York) Session number: 798 041 043
------------------------------------------------------- To join the virtual meeting ------------------------------------------------------- 1. Go to https://astm.webex.com/astm/k2/j.php?ED=111309977&UID=1035362212 2. Enter your name and email address on the right side of the page. 3. Click "Join Now".
4. This will take you into the meeting. Follow the on-screen instructions to join the teleconference. You may enter your phone number to have the system call out to you (do not use this service if you must dial an extension to reach your phone).
5. (OPTIONAL) TO JOIN THE TELECONFERENCE ONLY: 866-699-3239
Provide your phone number when you join the training session to receive a call back. Alternatively, you can call the following numbers and enter the session number: Call-in toll-free number (US/Canada): 866-699-3239 Global call-in numbers: https://astm.webex.com/astm/globalcallin.php?serviceType=TC&ED=111309977&tollFree=1 Show toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf
To add this meeting to your calendar program (for example Microsoft Outlook), click this link: https://astm.webex.com/astm/k2/j.php?AT=down&ED=111309977&EF=MA&UUID=1035362212&SHA2=EvaEukpxZuXP9m6shSiXn0IgQjwFlLJM71mZ9RI4XCM=
2010 Officers’ Training Workshop
Entering the Virtual Meeting:The Call-Back Option, VOIP
Not good for extensions, New VOIP Option, Works in all countries
2010 Officers’ Training Workshop
VM Participation: Hosting & Presenting
Key Points to Remember: Call in or call back The Host: assigns all privileges in the meeting
Don’t leave without reassigning a host The Presenter: shares information, leads the
discussion Is assigned by the host
2010 Officers’ Training Workshop
VM Host: Session/Participant Setup Options
Session: Enabling Chatting Enabling Multipoint Video
Participant: Specifics of who-chats-with-who Annotating rights
2010 Officers’ Training Workshop
Notice: The ball Right click options on the attendee
Don’t leave without reassigning a host!
VM Participation: Hosting & Presenting
2010 Officers’ Training Workshop
Host:Session Setup Options
2010 Officers’ Training Workshop
Host:Participant Setup Options
2010 Officers’ Training Workshop
VM Participation: Sharing and Viewing
Key Points to remember for Sharing The “Sharing” toolbar at the top right The WebEx toolbar at the bottom right The Sharing menu at the top left
Desktop, application, whiteboard
2010 Officers’ Training Workshop
Sharing Menu At Top Left – Presenters
Different Options Hatching Whiteboard Sharing control
2010 Officers’ Training Workshop
White Board Tools
2010 Officers’ Training Workshop
VM Participants: Sharing
2010 Officers’ Training Workshop
Hosting Tools / Trays
2010 Officers’ Training Workshop
Summary Contact ASTM Staff to set up the meeting
MyASTM request now available Provide a list of participants, with email addresses On the day of the meeting:
Open web link prior to calling in From the email, click on the link to bring you into the
meeting, WebEx may take a minute to load required information
System will call you Share the document to review Have a good meeting!
2010 Officers’ Training Workshop
Questions? Feel free to contact ASTM staff to set
up test sessions for you, and even participate with you in them
Feel free to contact
both WebEx directly,
or ASTM staff, for
questions or assistance