2010 MYOB Training Manual

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Business Administration Discipline

1

Accounting Software Training Workshop


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CONTENTS

Chapter 1: Introduction1 Introduction ................................................................................................ 4

2 Open and Close Files ................................................................................. 73 Identify the Tools Available in MYOB .................................................... 104 Create a New Company ........................................................................... 175 Backup, Optimise and Restore Files ........................................................ 256 Set up a New Chart of Accounts .............................................................. 277 Add, Edit and Delete Accounts in the CCOA .......................................... 298 Linked Accounts ...................................................................................... 329 Make Account Enquiry ............................................................................ 35

10 Enter Opening Balances ........................................................................... 3611 Record a General Journal Entry ............................................................... 3812 Print Reports ............................................................................................ 40

13 Setting up Preference ............................................................................... 4314 Setting up Password ................................................................................... 45

Chapter 2: Cash Transactions1 Enter a Deposit ......................................................................................... 482 Cash Payments ......................................................................................... 543 Recurring Cheques ................................................................................... 564 Print Cheques ........................................................................................... 585 Transfer Money.......................................................................................... 596 Bank Reconciliations ............................................................................... 607 Generate Reports for Banking transactions ............................................. 64

Chapter 3: Accounts Receivable1 Create Customer Records .......................................................................... 682 Enter Customer Opening Balances ............................................................ 713 Credit Sales and Sales Returns ................................................................ 724 Receipts from an Accounts Receivable .................................................... 865 Bad Debts ................................................................................................. 926 Display Customer Transactions ............................................................... 947 Accounts Receivable Aging Analysis .................................................... 1008 Print / Email Statements ......................................................................... 1029 Print Delivery Orders ............................................................................. 103

Chapter 4: Accounts Payable1 Create Supplier Records ........................................................................ 1052 Enter Supplier Opening Balances .......................................................... 1073 Create Purchases and Purchases Returns ............................................... 1084 Payments to an Accounts Payable ........................................................... 1165 Display Supplier Transactions ............................................................... 1206 Accounts Payable Aging Analysis ......................................................... 127

Chapter 5: Finding Transactions

1 To Do List .............................................................................................. 1302 Find Transactions ................................................................................... 1323 Reports ................................................................................................... 1334 Analysis .................................................................................................. 135


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Appendix 1: Journal Codes ................................................................................ 139Appendix 2: Shortcut Keys ................................................................................ 140Appendix 3: WebCT User Information Sheet .................................................. 142Appendix 4: Exercises ......................................................................................... 144


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Chapter 1: Introduction

NB Download the master clearwtr.myo from WebCT.

1. Introduction

1.1 A computerized financial accounting system can improve efficiency andeffectiveness in the recording, analyzing and communicating of financialinformation to users of accounting.

MYOB is designed for people with little accounting knowledge to improve onsimple spreadsheet-based bookkeeping. It is characterised by its ability for Chinesedata entry, powerful and versatile management and reporting routines, easy email

and fax integration, automatic tracking of inventory, receivables and payables, and awhole host of other innovative features.

1.2 Trial version of MYOB Premier Plus Version 13 can be downloaded inhttp://www.myob.com.my/hkadmin//Trials/HK_Plus_Eng_v13.zip.This trail version is available of each company file for trial use in 90 days withunlimited number of transaction entries.

MYOB Premier Plus Version 13 includes English and Traditional Chinese installer.

Users can analyse their businesses with 210 reports including Cash Flow. PremierPlus contains the features as found in MYOB Premier and can help to automaticallyprocess payroll.

For the purpose of demonstration, we will use MYOB Premier Plus Version 13throughout the course.

1.3 Date Format

Change of date format, eg from MMDDYY to DDMMYY must be done before therunning of the MYOB program.

Control Panel

Regional and Language Options


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1.4 Currency Format

Change of currency format, eg from NT$ to HK$ must be done before the runningof the MYOB program.

Control Panel Regional and Language Options Customise


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2. Open and Close Files

2.1 At the button, click < MYOB Premier Plus v13.hk English> or click the < MYOB Premier Plus v13 English> icon on the desk top.

2.2 There is a sample company packed with the program called Clearwater International.Click or for the Sample company.The default location setting the Sample company file is located atc:\ Plus13.hk_English\clearwtr.MYO

NB All the accounting information for a single company is stored in one file endswith .MYO in the filename.

Select the file to beopened in correctdrive/folder/filename.


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Select Single-userAccess (if necessary)

Click OK to confirmlog-in as Administrator.

You are prompted toverify the company dataif it has not be donebefore.

If you are using MYOBtrial version, you may beasked to activate yourcompany file.

Company files arelimited to be used for 90days if not activated.


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You will be asked for fileverification again.

2.3 Name of the company is shown at the Command Centre.


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2.4 Open another company

2.5 Exit the program

or

3. Identify the tools available in MYOB

3.1 Command CentresThe icons along the top of the window are command centres and the flow-chart typenames in the window beneath the command centre are the available options. Clickan item to select one of the seven options.


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(a) Accounts Command Centre

Account List Chart of Accounts.Record Journal Entry Similar to a journal voucher and is used for entries thatcannot be made using other command centres, eg depreciation.Transaction Journal Similar to a manual accounting system, it shows thedifferent types of General Journal entries, grouped by type of transactions.Transfer Money Recording a transfer of funds from one account to another.Company Data Auditor the overview for 3 kinds of integrity data checks in yourMYOB Company File i.e. Data File Overview, Account Reconciliation and DataException Review.


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(b) Banking Command Centre

Spend Money For payments made other than Accounts Payable. It is also used

where an actual cheque is not drawn, eg bank charges.Print Cheques Printing on ready-printed cheque forms.Bank Register Used to find Spend Money and Receive Money transactions, cashsales and purchases, vendor payments and customer payments.Reconcile Accounts Used to reconcile entries on the bank statements with entriesin the general ledger bank account.Transaction Journal See above in Account command centre.Receive Money Record of any deposits to the bank. An intermediate step maybe required if the Sales command centre is used and money is received fromDebtors.Print Receipts Print receipts either from the Banking or Sales command centre.

Prepare Bank Deposit Money received from all sources can be recorded into anUndeposited Funds account until it is banked. Several monies are received in asingle bank deposit.

(c) Sales Command Centre

Sales Register Used to search for and obtain sales details of past quotes, orders,open or closed and recurring invoices, credit notes and recurring entry templates.This search method is most useful if you know the transaction date or customers

name.Enter Sales Used for quote, order or sales of goods and services or adjustments todebtors.


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Print/Email Invoices Printing and emailing on pre-printed stationery or on blankpaper.Transaction Journal See above in Account command centre.Print/Email Statements Printed and emailing on pre-printed stationery or onblank paper.

Receive Payments The only option to record payment by customers.Print Receipts

(d) Time Billing Command Centre

Time billing can be used to track the time spent by employees on various activities,e.g. charge clients for the time spent by various grades of staff, time spent onnon-billable work.

(e) Purchases Command Centre

Purchases Register Used to search for and obtain purchases details of past quotes,orders, open or closed and recurring purchases, debit notes and recurring entrytemplates. This search method is most useful if you know the transaction date orsuppliers name.Enter Purchases Used for quote, order or purchases of goods and services oradjustments to creditors.Print/Email Purchases Orders Printed on pre-printed stationery or on blankpaper.Transaction Journal See above in Account command centre.Pay Bills The only option to record payment to vendors.Print Cheques.


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(f) Inventory Command CentreAn item may be a physical unit of something that is bought and sold or it may be aperiod for charging.

Items Register Used to find inventory item transactions over a particular daterange. This includes Inventory Adjustment, Auto-Build and Transfer Inventorytransactions.Items List Used to create/edit items.Transaction Journal See above.Adjust Inventory Used to enter opening inventories and shortage in inventory.Set Item Prices Set or edit selling prices or rates for items or services.Count Inventory Record the entries of actual stocktake counts.BuildItems Used to make up a finished item manually by taking two or moreitems.Auto-Build Items Used where an item is made up from a number of othersub-items that is held in inventory.Move Items To record the movement of inventory between locations.

(g) Card File Command CentreHolds information about customers, suppliers, employees and personal contacts.Information contained on cards will be automatically entered on to documents inother command centres.

Card List Enter/edit details on cards.

Print Mailing Labels Print using addresses taken from the cards.Create Personalised Letters Printing of form letters.Contact Log Enter notes on re-contact dates on or after a certain time.


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3.2 Menu system

Tax Codes must be completed even there is nosales tax in Hong Kong for the time being.

Currencies is applicable for a multi-currencycompany.

The Edit menu itemsmay be different fordifferent scenario.


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3.3 Options in the Command Centre(a) To Do List View the business tasks that affect the business regularly.

(b) Find Transactions View summary information about each of the accounts, sales,purchases, cards and jobs.

(c) Reports View a number of reports generated by MYOB.


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(d) Analysis Analyse a number of key aspects of the business.

3.4 Access of data(a) Zoom arrow

White zoom view more details and edit/delete as appropriate. Grey zoom display more details. Changes can only be done by reversal

unless the security preference allows changes.

Search icon open selection lists containing records previously entered.

4. Create a New Company

At the opening MYOB Welcome window, click or

Gather information about: Companys name, address, phone, fax number and e-mail address. Year of current financial year. (not necessarily the current calendar year) Month end of financial year. Accounting periods in the financial year. (12 or 13) Month to begin using MYOB Premier Plus. (Conversion month)

4.1 New Company File Assistant

Example: Accounting year: 1 April 2009 to 31 March 2010 with 12 periods. Computerised in April 2009.

Create own chart of accounts.


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To skip the s/n numberwhen you use the trialversion.

FY 1 April 2009 to 31March 2010.

Month to input theopening balances froma manual accountingsystem:April 2009 (you startusing MYOB on thismonth)

Accounting periods:12NB Choose 13 if thereare a large number ofyear-end adjustments.

Confirm the detailsvery carefully and to makechanges if necessary.

Example:

IVE(ST Nexus)Room 21221 FloorKT Building1 Kwai Chung RoadSha Tin, NT2727 43312727 [email protected]


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Three choices ofAccounts List:1.>100 typical

account lists.2.Import.

3.Basic accounts formodifications.

NB A skeleton of keyaccounts will beprovided by MYOBeven if you choose todesign your own chartof account.

Confirm the details.

Click Change if youwant to save yourcompany file in adifferent location. (e.g.D drive)

or


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Welcome Page.

Set Data entrypreferences.


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Record Selectionpreferences.

NB Default setting isshowing both Account

Name and AccountNumber.

Multi-currencies

company.

Contact Log.


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Aging Intervals.


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for creatingnew accounts and for modifyingexisting accounts or asappropriate.


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Enter OpeningBalances noting thenormal balances ofAccountClassifications.

NB Amount left to beallocated must be zeroif total debits = totalcredits.

Alternaively, you maycreate new companywith pre-built accountlist seleton.

Select when you are askedfor account list.

Date of

Conversion


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Specify and

The other steps are the

same as build yourown list.

4.2

5. Backup, Optimise and Restore Files

You should backup your data on a regular basis to avoid accidental loss of data.Label clearly the cut-off date/time of those backups. Dont put the backups on thesame hard drive as the MYOB software.

Backup for the company file and templates.

company file only.


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5.1

beforebackup

Specifydrive/folder for

location of backup.

Change thefilename anddenote by date ofbackup. e.g.PRM0627 meansthis backup filewas created at 27thJune.

NB Backup file isa zip file.

After unzip thatZip backup file,there is a MYOdata e.

5.2 Overtime, the company file will grow considerably in size. Optimise company filecan remove unused areas in the file and keep the software running efficiently.


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5.3 Restore command closes the company file currently using, decompresses an PremierPlus backup file so you can use it, and opens the decompressed file.

. Specify the drive/folder/file(zip) for restore. Double click.Specify the drive/folder/filename to save the file just restored. You cannot restore a

file with the same filename in the location to which you are restoring.

6. Set up a New Chart of Accounts

Accounts List must be set up first before any other Command Centre can be used.The way how financial statements are to be shown depends on the meaningfuldesign of the Chart of Accounts.

Two types of accounts in the Accounts List: Header Account used to enter headings without figures. Detail Account a normal account forming part of the double entry.Headings are printed in bold.

Levels: 4 as shown by the indentation from the left margin. Level 1 accounts cannotbe changed except rename.

Each account has a 4-digit number added to the prefix signifying the classification ofaccounts.

Type PrefixAsset 1

1. Bank - e.g. Cash, Detail Cheque Account, Undeposited Fund2. Account Receivable e.g. Account Receivable, Trade Debtor3. Other Current Assets e.g. Inventory4. Fixed Assets e.g. Machinery5. Other Assets e.g. Investments

Liability 21. Credit Card2. Account Payable e.g. Account Payable, Trade Creditor3. Other Current Liabilities e.g.Accrual4. Long Term Liabilities e.g. Bank Loan5. Other Liabilities

Equity 3Income 4

Cost of Sales 5Expense 6Other Income 8Other Expense 9

Several other accounts are already in the Accounts List because these are the linkaccounts integrated with the Command Centres providing automatic correspondingentry.


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The above diagram show part of Account list of the samplecompany. The balances in your newly created company arezeros.

Fixed Assets: Office Equipment

at Cost Office Equipment

Accum Depn Computer

Equipment OriginalCost

ComputerEquipment accumDepn

Improvements atCost

ImprovementsAmortisation

AccountsReceivable

Provn for DoubtfulDebts

Other CurrentAssets Prepayments

Long-term Liab Bank Loans Other Long Term

Liabilities

6.1 Print a Chart of accounts


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Select

7. Add, Edit, and Delete Accounts in the CCOA

IVE (ST Nexus) company wants to:Add #1-1400 Motor Car (Header); #1-1401 MotorCar at Cost (Detail), #1-1402 Motor Car AccumDepn (Detail)Change #1-2200 Trade Debtors to Trade Receivables

7.1

Add new account


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1.2.Specify

or

3.Specify Account

Type4.Account

Number: limitedto 4 digits.

5.Specify

or

Click to change thelevels asappropriate.

7.2 Edit an AccountDouble Click the account. Make the necessary changes and

7.3 Delete an Account

Delete#1-2160 Undeposited Funds; #2-2350 Sales Tax Payable#6-5130;Wages & Salaries

To Delete 1-2160 Undeposited Funds Double-click1-2160UndepositedFunds, then select

Click(This step isnecessary for alinked account

only)


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We are going touse Cash Draweraccount to replaceUndepositedFunds as linked

account:

Select toreplace the bankaccount forUndeposited funds.

After Undepositedfund becomesunlinked, it can bedeleted:

To Delete 2-2350 Sales Tax Payable MYOB rejects todelete this account.


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We are going touse Other CurrentLiabilities aslinked account fortax collected:

To select to bethe LinkedAccount for TaxCollected.

After 2-2350 SalesTax Payablebecomes unlinked,it can be deleted:

8 Linked Accounts

Used to provide some automatic entry into the accounts and some setups to reducedata entry time and the possibility of erroneously assigning to improper accounts. .

Specify the linking for:, or

, or.


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8.1 Accounts & Banking Accounts

used to calculate the profit (loss) for theyear to date. It cannot be changed. used to calculate the profit (loss) for theyear during the year-end closing process. It cannot be changed. used to collect out-of-balance amountfor opening entries. used to track electronic payments. used to track funds received but not yetdeposited to the bank.

8.2

Sales Account

Make changes tothe linked accountsrelating to Salestransactions.

You may alsochange the defaultpayment terms forsales here.

D i s c o u n t s A l l o w e d


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- This summarises all the money owedby the customers. This account will increase when credit sales are entered in theSales command centre and decrease when receive payments are also entered in theSales command centre.

- used to track the amounts paid bycustomers. - used to track the freight amounts for sales enteredin the Sales command centre distinguishing how much of the gross sales is for thegoods and services and how much is for shipping. - used to track the amounts customerspaid in advance for orders entered in the Sales command centre. This amount isconsidered a liability until the sale has actually taken place. used to track the discountstaken by customers for early payment, based on the credit terms assigned. used to track the fees you collect when acustomers payment is past due, or if you offer revolved credit and charge a financefee on unpaid balance.

8.3 Purchases AccountMake changes tothe linked accountsrelating toPurchasetransactions.

- This summarises all the money owedto vendors. This account will increase when credit purchases are entered in the


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Purchases command centre and decrease when making payments are also entered inthe Purchases command centre. - used to track the amounts paid to vendors. - used to track the freightamounts for purchases entered in the Purchases command centre distinguishing how

much of the gross purchases is for the goods and services and how much is forshipping. - used to track the amounts paid in advanceto vendors for orders entered in the Purchases command centre. This amount isconsidered an asset until the purchase has actually taken place. used to track the discounts youtake for early payment, based on the credit terms assigned. used to track the fees you pay when a billpayment is past due, or if you are charged a finance fee on unpaid balance.

8.4 Although there is no sales tax in Hong Kong, you still have to maintain aNon-taxable code.

9. Make Account Enquiry


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Search by or and define by range.Zoom for details of the transaction found.

to narrow the search further.

Refine the search and sorted by and

10. Enter Opening Balances

10.1 Method 1:

Date ofConversion


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Method 2: At Accounts Command Centre , select the accountwhose type is detail, click , input Opening Balance,

Method 3:

NB1. To properly assign opening balances to accounts, enter the balance of each of the

accounts as of the first day of the conversion month.2. Historical sales and purchases record with customers and vendors have to be

entered in the and

Double check to ensure there is no Historical Balance as a result of the inequalityin the total debits and credits in setting up the Opening Balances.

10.2 Special treatments for a few specific accounts

(a) Current Year Earnings The balance of this account is adjusted automatically duringthe normal course of business activity. The software calculates the balance of thisaccount automatically.

If the conversion month is the first month of the financial year, the opening balancewill be zero.

(b) Retained Earnings If this is the first time you use MYOB, enter the companysentire previous years earnings as the opening balance of this account.


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(c) Main Inventory asset account Track the value of the companys inventoried items ifyou are to use the Inventory command centre. Dont enter an opening balance forthe account. The opening balance is only entered when you set up the items.

11. Record a General Journal Entry

Type the first letter of the account name and select from the List, Tab or Enter to jump to the next field . will jump to

the next line. Enter all opening balances with zero Balance.

to see the virtual double entries effect and

Example:

Inventory as at 31 March 2009 is $10,000 whose net realizable value is $12,000.


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if the General Journal is correctly entered. Click to show the recorded journal entries.

11.1 Accounting for prepaid expenses Dr. Prepayment (asset)Cr. Expenses

11.2 Accounting for accrued expenses Dr. Expenses

Cr. Accruals (liability)


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11.3 Accounting for depreciation Dr. Depreciation (expense)Cr. Provision for depreciation (contra asset)

11.4 Accounting for provision for bad debts

Dr. Bad and doubtful debts (expense)Cr. Provision for doubtful debts (contra asset)

11.5 Accounting for profits tax Dr. Profits tax (expense)Cr. Provision for taxation (liability)

11.6 Accounting for proposed dividend (out of retained profit) Dr. Retained profit (equity)Cr. Proposed dividend (equity)

11.7 Accounting for proposed dividend (out of current profits) Dr. Dividend (otherexpense)Cr. Proposed dividend (equity)

11.8 Accounting for opening inventory Dr. Opening inventory (cost of sales)Cr. Inventory start of year (asset)

11.9 Accounting for closing inventory Dr. Inventory end of year (asset)

Cr. Closing inventory (cost of sales)

11.10 Other entries such as acquisition/purchase of another business as a going concern,correction of errors are the other uses of General Journal.

12. Print Reports

- to set up printer for printing hardcopy.

You can choose to print report one by one or in batches of groups of reports.

12.1(a)

Print Report Batches .Enter a name for the batch and specify the reports of the batch


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(b) . Select the . Select the report batch and

12.2 Print Reports(a) , or orclick at the bottom of the Command Centre

Select the report to print and Make changes to the column positions or sizes in the Screen Display, or take a PrintPreview.

Customisetheinformation

Adjust column

width ifappropriate to beshown.


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Report Design

Select the fields to

be displays

Include or exclude

zero balance and

inactive accounts

Print for printing

hardcopy

Send for making

softcopy


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13. Setting up Preferences

Format - Makechanges toappearance of the

report.


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To keep a strictaudit trail, thetransactionswill beconsidered

unchangeableexcept reversethe completeeffect.

Be reminded tobackup the filewhen you closeit.

14. Setting up Passwords

The security system is based on a master password and several sub-passwords.There is only one master password which controls access to the software.Sub-passwords are used to control access to various sections o the software.

(a)


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Assign an ID,Password

to createsub-passwords andareas for access.

Re-open thecompany file and

sign-on

Click to


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(b) To change the master password

Click beforeyou log-in


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Chapter 2: Cash Transactions

NB You will be using the Sample Company to illustrate the examples.

1 Enter a Deposit

Receiving money in the Banking Command Centre is confined to recording receiptsother than customer payments. (Note: Customer payments need to be handled in theSales Command Centre.)

1.1 Receive Money

Two options: Deposit into account Deposit will be recorded directly into the bank account. Group with Undeposited Funds All the deposit transactions will be grouped in a

Cash Drawer and then make a bank deposit.

The accountlinked will be

displayed butthis can bechanged to otherbank/credit cardaccounts by

clicking

Clickfor accounttransactions

details.


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On 21 July 2009 received a cheque no. 802136 of $500 for refund ofadvertising deposit from Fung, Samantha. Deposit this in Undeposited Fund.

Having as the , click for supplementary and .

Select Click foradditionalinformation.Specify theaccount to becredited.

automaticallyfilled with the. tocheck doubleentries. ifeverything is OK.


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After isrecorded, click

for details to viewand open thevoucher for editingif required.

Alternatively, afteris recorded, click

for details toview/edit.

You may also clickin Bank commandcenter.

If there is anyerror, click in theincorrect field and

edit.If the transaction isto be deleted, click


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1.2 How to Prepare a Bank Deposit?

Deposit that $500 Cheque in Undeposited Fund on 22 July 2009 to HK Bank.

. or to define the deposits. for display undeposited fundsup to and including that date. giving a detailed comment for review oftransactions in future.

to examine the transaction.

1.3 Print Receipts

Example:Print the receiptsissued which between1/7/09 and 31/7/09using MYOBPremiers Plain paperreceipt with the firstreceipt numbered 15.

Receipt forprinting.

for deposit.


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Number of firstreceipt

Click tospecify the date orrange of receipts forprinting.

Select MYOBPremiers PaperReceipt

1.4 Cash sales using credit card

On 23 July 2009, cash sales of $5,354 for deposit into Bank direct.Buyer, Chan Tai Man settled account, as approved by Mr. Wong, SalesManager by Visa Card, number 4540 4020 9791 4040. Expiry date 4/11and Authorisation number 016.

*** Note this example illustrate the process of receive money. For sales transactions,the transaction should be entered in Sales command center. ***

: Blank: VISA (click to enter credit card details)


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and complete details for the credit card

NB There will not be a sales invoice number or the printing of a Sales invoice if thecash sales is recorded in Banking command centre.


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2. Cash Payments refers to transactions that affect cheque accounts, credit cardaccounts, petty cash accounts and other cash accounts. However, payments forpurchases should be entered in using the Purchases Command Centre.

2.1 If the payment does not require the issue of a cheque, type cash for

On 22 July 2009, paid Chan Tai Man for cleaning service $1,000, chequenumber 432250. Charge Cleaning account.

Linked bank account is

shown and forpayments through otheraccounts.See history of the

Balance . type the firstletter of the payee if thedetails are shown in theCards File. for details tobe shown on thepayment.Mark if a manual

cheque has already beenwritten or that does notrequire a printed cheque.

Another payment instruction:

Example: At 22/7/09, paid CSL for phone bill of $1,000, Inv no.RC0911,Cheque no.432251.

willincrease by 1 from thelast payment or at a newnumber.

Check with before


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2.2 To cancel a cheque before and the window displayed All details cleared except unchanged. Close the window

To reverse the payment Transaction cannot be changeable; i.e. must be reversed. Find the payment from this will keep both the payment

transaction and the reversal transaction.

To delete the payment Transaction can be changed. Find the payment from the cheque transaction will

be totally removed from the records.

To void the payment Find the payment from Type the to void and input , leaving and

blank. VOID appears as the cheque amount in the Cash Disbursements Journal.

NB affects whether the transactions can bedeleted or not.

2.3 Edit TransactionsDelete the transaction before it is recorded Cancel Esc


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After the transaction is recordedLook up the transaction concerned in the .

Transactions that can be edited and deleted.Transactions that cannot be modified, reverse transaction may be required.

3 Recurring ChequesSome payments are made at regular intervals, e.g. rent, salary. Recurring entries canbe set up, edited as a new payment at regular intervals. Each recurring entry, similarto a Template, will have its own name.

Recurring transactions can be applied in other command centres.

On 25 June 2009 record a recurring salary payment for Peter Chan of $4,000on 25th of each month. The next payment will be the 25 th of next month.

3.1 Create a Recurring PaymentInput recurringpayments as usual.

*Click torecord thetransaction inadditional to save asrecurring.Click for notrecording.


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of thetemplate. anddays

3.2 Use a Recurring Payment At dialogue box,

An * is shown if thenext payment isoverdue.

Select the recurringentry, click or double click torecall the transactiondetails.


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3.3 to view a list of the recurring transactions

3.4 Delete a Recurring Transaction

4. Print Cheques

Printing When you record the payment After you have recorded the payment Print and reprint individual cheques Print and reprint several cheques simultaneously

How At window At Banking command centre

Choose the bank account for printing cheques.Enter the number of the first paper cheque in printer. The payment number will beupdated to the printed cheque number.Define the range: unprinted, by dates or by cheque number.Customise the form if appropriate.

and will record thepaymentautomatically withcurrent systemdate.


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5. Transfer MoneyThere is another way to record the receipts and expenditures as well as the and at the Banking Command Centre. at the Accounts Command Centre.

Transfer Money window is designed specifically for recording a transfer of fundsfrom one account to another.

Select theForm layout.


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Example:Transfer $320from ChequeAccount to Petty

Cash on 23 July2009.

Review transaction before : Review transaction after :

6. Bank Reconciliations

To ensure the accuracy of your business records, you should keep a record of yourbank accounts' balances matched up with your bank's records. This task is called

reconciling accounts. The task ensures that all the cheques and deposits that appearon your bank statement are properly recorded.

6.1 Steps in preparing Reconciliation

and choose the cheque account for reconciliation

Example: The bank statement with HSBC was received on 30 June 2009 showing acredit balance of $263,541.00.

The following items were outstanding:

1. Cheque no. 17 for $3,000 was not presented for payment yet.2. The account was credited for interest income of $20 on 28 June 2009.


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per last date printed on the bank statement. ending balance shown on that bank statement.

NB If the reconciliation is for an asset account, a transaction isentered. If the reconciliation is for a Detail Account, a transaction is entered.

for items alsoshown on thebank statement.

for recording itemsshown on bank statement only, e.g.Bank charges, Interest earned, Directcredit transfer etc.

Record payment of expensesshown in Bank Statement only.other than AP .

Record receipt shown inBank Statement onlyother than AR .


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After all items are matched with in both record and updated with for items shown in bank statement only, the only items left are unpresented cheque ordeposit in transit,

and to complete the reconciliation process after the report hasbeen printed.

Click secondtime to change Cleared Items

to Reconciled Items.


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6.2 Another way to reconcile accounts

in the Comment Centre

6.3 First Time Reconciliation

for the cheque account, with a separate debit for eachuncleared deposit and a separate credit for each uncleared chequeSince the debits will unlikely equal the credits, there is , enter

another line item with an amount that balances the debits and credits.At the Banking command centre, .Enter the account you want to reconcile in the field. The cheques anddeposits you've entered, as well as the individual line items in the General Journalentry you just created, appear in the scrolling list in the middle of the window.Enter the ending balance on the statement that your bank sent you in the field.Enter the closing date that appears on your bank statement in the . Only the transactions dated on or before that date will appear in the scrollinglist.

all cheques and deposits that are on your bank statement; also mark the balancingamount entry you created in the General Journal. for bank charges, direct debit or direct transfer.


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7. Generate Reports for Banking transactions

7.1 Bank Register

This report displays every cheque, withdrawal and deposit entered into the selectedcheque account within a period range. A running balance is provided.

Place the mouse over thetransaction for details.

as required.

as required.

Specify to Printer forhardcopy. for softcopysuch as Excel, PDF, e-mailetc. Format andLayout


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7.2 Bank Deposit Slip

This displays transactions deposited to selected cheque accounts within a date range.

7.3 Undeposited Funds

This displays all the transactions posted to the Undeposited Funds account, selecteddate, payment type and ID#.

7.4 Reconciliation Report

Reconciliation report provides a reconciliation summary and a list of the unclearedcheques and deposits. In general, there are two types of reconciliation reports whichMYOB can create.

Type 1: Reconciled cheques + Outstanding cheques

Specify the BankAccount and BankStatement date.

Example:

Print a HSBC-HKD C/A Bank Reconciliation Statement as at 30 June 2009.


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ReconciledCheques andOutstandingCheques areincluded in thisreport.

This type ofreport ispreferred foraccountingpurposes.

Type 2: Outstanding cheques only


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OnlyOutstanding

Cheques areincluded at thisreport.

This type ofreport is notrecommended.


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Chapter 3: Accounts Receivable

NB You will be using the Sample Company to illustrate the examples in this chapter. .

1. Create Customer Records (Card file)

Each Accounts Receivable must have a card. A card can be created at any time usingthe Sales command centre, but if a number of cards are to be created/edited, Card Filecommand centre should be used.

1.1 How to create a customer card

In the window, enter the customer's name and as much contact informationas you wish to track. Note that you can enter up to five different sets of addresses andphone numbers by choosing different selections in the Location field.

or to pass through the various fields.

Example:

Name: South Asia Co; Card No.: C001; Address: 300 Nathan Road,

Kowloon; Salutation: Peter; Contact: Mr Peter Chan;

Sales Layout: Item; Income Account: Sales-Equipments; Sales Person:

Alan Long;

Credit Terms: 5/10, net 45 days; Credit limit: $50,000


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window can be used to write extended notes about the contact, insertthe contact's picture, and enter whatever demographic information you like usingcustom lists and fields. can be used to select cards when printingreports and forms. If you need to record additional information about your cards anditems that may be specific to your business, you can use the and to do so.

window is used to record each customer's credit limit and terms,along with entries that will make it easier and faster for you to create quotes, orders and

invoices for the customer, eg default sales layout, income account, etc.


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records the customers preferred payment method.

is used to take note every time you call, meet, bill or contact thecustomer.

Default sales layout.

Default income account.

Credit terms: C.O.D.

Prepaid

In a Given # of Days

On a Day of the Month

# of Days after EOM

Day of Month after

EOM


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or

2. Enter Customer Opening Balances

This is used to record outstanding sales made before the conversion date. Sales madeafter conversion date should be recorded in Sales command centre.

.

Select the customer required.

Example: South Asia Co

Invoice No.: 02101; Date: 10-July-05; Amount: $9,000


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Enter the invoice number, invoice date, Customer PO#, and the amount. Check and

After entering all the pre-conversions invoices, they should tally the amount shown inthe Accounts Receivable account in the General Ledger.

3. Credit Sales and Sales Returns

The Sales command centre is used for invoicing credit sales, recording credit notesagainst those sales and recording money received from customers.

There are two methods of accounting for receipts, and the issue of credit notes againstcredit transactions. These are known as balance forward and open item. A

Note: This dialog box will notbe shown in sample data file

since all pre-conversion sales

record are inputted.


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balance forward system applies money and/or credit notes against the openingbalance. An open item system applies money and/or credit notes against the specificinvoice(s).

Open item system is usually used. Until a receipt or credit is applied, the invoice is

shown as Open. Once a receipt or credit is applied to the total amount owing on aninvoice, the invoice is shown as Closed and has zero balance.

3.1 Insert a line on a sale(a) Click on a line of the scrolling list.(b)

Insert a header on a sale(a) Enter a customer card in .(b) Choose the line where the header is to be inserted.(c) .(d) Enter the text of header.

Insert a subtotal on a sale(a) Choose the line where the subtotal is to be inserted.(b) .

Delete a line on a sale(a) Click on the line you want to delete.(b) .

3.2 Credit sales invoices

There are five types of sales invoices layout:(a) Item Invoice used with Inventory command centre, for both inventoried and

non-inventoried items.(b) Professional Invoice for continuous recording of work carried out for customers

with date for each line item.(c) Service Invoice for charging services rendered to customers, and other

non-inventoried goods.(d) Time Billing Invoice for charging time-based increments and items that are

marked I sell.

(e) Miscellaneous for charging or crediting a customers account where an actualinvoice is not issued, eg bad debts.


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can handle three types of entries:(a)Quote no record in double entry accounting system and has no effect on the

inventory levels. Quotation can be converted to an Order.(b)Order no record in double entry accounting system, but affects the committed

inventory in the window and reports.

(c) Invoice to record a sale even without first having recorded a quote or order.Invoices can be open (unpaid), closed (paid) or credit (negative sale).

3.3 Enter a Service Invoice

for most sales but miscellaneousone-time sales that have been paid for can be recorded in the .However doing so cannot include the Invoice # in the voucher.

(a) Credit sales

Choose the of Sale


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Select either or layout.Enter if known. the invoice.

3.4 Using Quotes, Orders, Invoices

NB Quote, Order and Credit Note can only be printed at the time of record, or before theirstatus is changed status from Quote to Order or from Order to Invoice.

MYOB assigns an overall sequential number for Quote, Order and Invoice No. Inpractice, each type of document, including Credit Note may have its own numberingsystem.

You cannot recap Quote or Order Transaction as these do not involve the change ofInventory level in the books.


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(a), click . Complete the details and

Select Cancelor New.

Print a copy of the Quotation for record if desired.

Example:

Quote for the sales of bottles of water for $1,500 to A-Z Stationery Supplies on 2

July 2005. (use Service Layout assuming you do not want to update the

Inventory record simultaneously)

On 6 July 2005, order A-Z Stationery for the quotation made on 2nd July 2005.

Blank as this is

only a quotation.

Save the

quotation.


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(b) Change a Quote to an Order

When a customer accepts a quote and places an order, the quote recorded can be changedto an order. .

Check the From and To date are within the period required. Select the quotation andclick or click if you want to change thequotation to invoice directly. Edit the and as

appropriate.

NB To delete the order currently viewing, .

Print a copy of the Order for record.


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(c) Change an Order to an Invoice

Check the From and To date are within the period required. Select or .

Edit the and as appropriate.

NB To delete the Invoice,

Print a copy of the Invoice for record.


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This screen pops up if the transaction date isbefore the current system date.

(d) Cash Sales for different Items or services sold

Add a newcustomer asCash Sale atcard list and setits payment termas C.O.D.

Example:

At 8/7/05, cash sales 5 bottles of coolers small (assuming the inventory level

is u dated at the time of sale. Use Item La out .


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Quantity to be delivered. Record the quantity to be placed on backorder. An order for this amountwill be created automatically when you click.

3.5 Credits to Accounts Receivable

Reasons for crediting a customers account: Goods previously invoiced is returned with allowances given for damaged or incorrect

goods.

Debt to be written off as bad debts.

Other adjustments may need to be recorded.

All credits involving an accounts receivable account MUST be entered through the Salescommand centre. Credits are entered as a negative Sales invoice. Enter the memodescribing this credit and this will be printed on a customers statement. Once a creditinvoice has been recorded, it is either refunded by cheque to the customer or be appliedagainst the relevant invoice.


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(a) Issue a credit note (negative sales invoice)

Step 1:At the window, and select . For proper .Enter number and date. Enter the amount as a minus. Type in the eg Returns goods, Credit for Overcharge.

Print a copy of the Credit Note.

Example:

At 9/7/05, customer claimed for defects in the small coolers sold on 8July. A credit of $100 is given with cash refund.


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Step 2:

Edit the date of transaction, then to appropriate invoice and `

Issue a cheque for the refund.

If the return is to offset the unsettled sales, choose , the following screenshows. Click against the appropriate sale for settlement.


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(b) Reverse a saleNB Use this procedure only if the transaction is unchangeable.

Change the security level to Transaction CANT be Changed. They Must beReversed.

Step 1: and select the invoice for reversal.

Example:

On 9 July 2005, reverse the sale made on 7 July 2005 to A-Z Stationery

Supplies under Invoice no. 2104.


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The accounting entries recorded are as follows:


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The accounting entries after reversal will become:

Step 2:

Modify the date then to appropriate invoice and


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4. Receipts from an Accounts ReceivableNB Do NOT use in the Banking command centre.

4.1 Deposit receipts directly into Bank account

At the window, . Enter the

name.The and is shown in line with the terms of payment andthe date of receipt. Enter the and .

Apply the amount to the appropriate invoice(s). Make sure a Finance charge is zerounless a charge for the payment is being made. .

Example:

At 15/7/05, received Cheque no. 401234 drawn on Standard Chartered Bank

from South Asia Co. in settlement of Invoice no. 2102.


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NB If the bank charges $100 and the net amount received is $8374 only, change thesettings for Link accounts

to see the double entry effect as:


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You can choose to show Customer PO # instead of the invoice # by changing the SalesPreferences.


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4.2 Using the Undeposited Funds facility

a. Receipts are put temporarily put into Undeposited Funds and then debited in a singleamount to the bank account.

Example:At 1/3/05, received $540 cash put into cash drawer from A-Z Stationery

Supplies in settlement of Invoice no. 3 and deposited into HSBC-HKD C/A


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b. Prepare a Bank Deposit

At Banking command centre, , enter and select thereceipts that are to be deposited.

to see double entry accounting effect and .

4.5 Dishonoured Cheque from Customer

(a) to find the bouncing payment paid direct into thebank.

The cheque received on 11 July 2005 from A-Z Stationery Supplies was returned

due to insufficient funds on the same day.


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b. to find the bouncing payment for groupedundeposited funds.

At Banking command centre,

the payment forreversal and

5. Bad Debts

Step 1: Find out the bad debt invoice

Example:

At 18/7/05, write off the bad debt owed by the South Asia Co. for the sale invoice

no. 2102.


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Enter negative of theamount the customerwill not pay.

(Use Service orMiscellaneous layout).

Apply credit against the original open invoice.


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6. Display Customer Transactions

6.1 Information about the Customer

At Card File command centre

for new customer, orto zoom existing customer

Display as appropriate.


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6.2

Choose

Specify and Define range to beprinted Select

form for invoice and ifnecessary.

6.3

Determine the 1

st

number in the receipt(s) being printed. If blanked, it will use thetransaction IDs.Define range of receipts for printing.Select form for receipt and if necessary.


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NB Receipts cannot be printed for Reversed cash receipt transactions Voided cash receipts Bank transactions such as bank deposits or interest earned.

6.4 Printing of Sales Transactions Accounts involved in each sale with Dr($) and Cr($) are listed.

zoom for details


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6.5 Listing of Unpaid Sales

.

All A/R are arranged in days ofoverdue as of system date.

Zoom for details of theinvoice for MailMerge for selectedcustomers to send collectionletters.

6.6 Listing of Orders

view order details. convert one or more orders to invoices.

NB The conversion will occur automatically and you are advised to convert an order to an

invoice using .


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6.7 Analyse Sales Activity

to view a specific customer.

Zoom details of the sales transaction.

Use to choose the sales figures, time periods and other criteria to view.


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6.8

6.9 Sales HistoryAt Card File command centre,

This displays sales history for the five past years, current year and next year.


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6.10 Display Customer Transactions

.Select customers from the list.Define the range of period

To view related invoices.

7. Accounts Receivable Aging AnalysisThis classifies outstanding accounts according to the amount of time unpaid. Theanalysis may be in summary form (showing $ only) or detailed (showing individualinvoices and credit notes).


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displays a single line with the current customers current balancefollowed by the aging of that balance.to view the card file or overdue summary and invoices

display the customers current balance followed by a listing of their openinvoices with the amount due in the appropriate aging column.to view the card file or overdue summary and invoices


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list the receivables of a selected date presented in summary(one line per customer).to view the card file or overdue summary and invoices

8 Choose Statement Type Invoice or Activity of a period. statements includeonly open invoices. Quotes and orders never appear on an invoice statement. statements include all sales invoices and orders with a customer deposit.Quotes will not be shown on an activity statement.


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Define which customers will get the Statement, eg by , ,.Choose the layout.

9. Print Delivery Orders

.Define the range of delivery orders for printing.


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Chapter 4: Accounts Payable

1. Create Suppliers Records (Card file)

Each Accounts Payable must have a card. A card can be created at any timeusing the Purchases command centre, but if a number of cards are to becreated/edited, Card File command centre should be used.

1.1 How to create a supplier card

In the window, press or to pass through the various

fields.


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A maximum of 5sets of addressesand phonenumbers.

used to select certain cardswhen printing reports and forms.

and recordadditionalinformation.

usedto recordsupplierscredit limit andterms.


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is used to takenote every timeyou call, meet,bill or contact

the supplier.

2. Enter Supplier Opening Balances

This is used to record unsettled purchases made before the conversion date.Purchases after the conversion date should be recorded in Purchases commandcentre.

.Select the supplier required.

compares themonthly totalpurchasetransactions fortwo years.


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After entering all the pre-conversion invoices, they should total the amountshown in the Accounts Payable account in the General Ledger.

3. Credit Purchases and Purchases Returns

The Purchases command centre is used for credit purchases debit notes against those purchases payments to suppliers.

There are two methods of accounting for payments, and the issue of debit

notes against credit transactions. Balance forward system applies money and/or credit notes against the

opening balance. Open item system applies money and/or credit notes against the specific

bill(s).

Open item system is usually used. Until a payment or debit is applied, theinvoice is shown as Open. Once a receipt or credit is applied to the totalamount owing on a bill, the bill is shown as Closed and has zero balance.

Enter the PO number,invoice date,

Supplier Inv #, andthe amount (Totalincluding Tax).


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3.1 Credit purchase invoices

There are four types of purchase layouts:(f) Item Purchase used with Inventory command centre for both

inventoried and non-inventoried items.

(g) Professional Invoice for purchase of services and other non-inventoriedgoods with dates for each item purchased.

(h) Service Purchase for charging other non-inventoried goods and servicesrendered by suppliers.

(i) Miscellaneous for charging or crediting a suppliers account where anactual purchase order is not issued.

can handle three types of entries:(d)Quote no record in double entry accounting system and has no effect on

the inventory levels. Quotation can be converted to an Order.(e)Order no record in double entry accounting system, but affects the

inventory level on order in .(f) Bill to record a purchase even without first having recorded a quote or

order for items or services ordered. Bills can be open (unpaid), closed(paid) or debit (negative purchase), ie for purchase returns.

3.2 Enter a Purchase

for most purchasesbut miscellaneous one-time purchases that have been paid for can be recordedin the . However, there is no record of the Purchase #.

(a) Credit service purchases

Received a bill, Invoice no. W073 of $7,940 on 1 July 2005 from WLJReal Estate for water purchased on 30 days credit in respect of PO No.2147. (Assume the inventory level need not be updated at the time ofpurchase).

Choose Service or Professional WLJ RealEstate is set atCOD term on

purchases.

You can changethe paymentterm to creditfor thistransactiononly. Anypermanentchanges shouldbe madethrough CardsFile.


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(b) Enter an Item Purchase

On 2 July 2009, bought on credit (30 days)10 units of small cooler from

Mountain Springs Pte Ltd. PO No. 2148, Supplier Invoice No. 494.(Assuming the inventory level is to be updated at the time of purchase).


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choose Item

to print Purchase Order

3.3

(a)

Using Quotes, Orders, Invoices

On 3 July 2009, received a quotation from WLJ Real Estate forservicing equipment at a cost of $10,200.00

, click . Complete the details and

Check if the double entry accountingis correct.


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Print a copy of the Quotation.

(b) Change a Quote to an Order or Bill. .

Blank as this is

a Quote.

Check the From and To dates arewithin the period required.

The Quote can be changed to a Bill orbe deleted as appropriate.

On 4 July 2009, placed an order for the quote received on 3 July 2009.


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NB To delete the order viewing, .Print a copy of the Order.

(c) Change an Order to a Bill

On 5 July 2009, received invoice WJ077 for PO 2149 in respect ofthe order received on 4 July 2009 and settle the bill on the sameday.

Check the From and To date are within the period required. Select or . Edit the and asappropriate.

Edit the and as appropriate.

Make cheque payment as appropriate.


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NB To delete the bill, Print a copy of the bill.

3.4 Debits to Accounts Payable

Reasons for debiting a suppliers account:

Goods previously purchased is returned.

Bill amount is incorrect.

Other adjustments may need to be recorded.

All debits involving an accounts payable account MUST be entered throughthe Purchases command centre. Debits are entered as a negative Purchasebill. Enter the memo describing this debit.

Do not use the General Journal to record the debits.

(a) Issue an internal debit note or credit note received (negative purchase bill)

Once a debit has been recorded, it is either refunded by cheque from thesupplier or be applied against the relevant bill.

On 6 July 2009, returned 2 units of small cooler bought from MountainSprings Pte Ltd. PO No. 2148.

Step 1:At the window, and select . select Item. Enter number and . Enter the amountas a minus. Type in the eg Debit for Overcharge.


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Modify the

(b) Apply the debit against a Bill

. Select the debit of thesupplier.


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4. Payments to an Accounts PayableNB Do NOT use in the Banking command centre.

4.1 Making Payments directly from Bank account

At the window, enter the name.The and is shown in line with the terms of payment and the date ofreceipt. Enter the and .

Mark if a manual cheque has already been written or thatdoes not require a printed cheque.Apply the amount to the appropriate invoice(s). Make sure a Finance chargeis zero unless a charge for the payment is being made. .

At 7/7/2009, paid WLJ Real Estate for PO No. 2147 by cheque.


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The Transactions Journal shows the related entries as

You can choose to show Purchase invoice # instead of Customer PO # insteadof the invoice # by changing the Sales Preferences.


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4.2 Cash Purchases

At Banking command centre,

At 7/7/2009, Cash purchase an equipment at $1000 paying Cheque no. 432251.


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NB A purchase entered in the is alwaysof Miscellaneous layout and closed (ie paid in full).

Select EnterPurchase for and CashPurchases for,

COSaccount

toverify and

Note the entry incolumn.


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To zoom.

5. Display Supplier Transactions

5.1 Information about the Supplier

At Card File command centre

for new supplier, orto zoom existing supplier


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Display asappropriate.


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5.2

Choose and

Define range to beprinted

Select form forpurchase order and ifnecessary.Turn off any orderslisted not for printing.

5.3


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Determine the 1st numberin the cheque(s) beingprinted. If blanked, itwill use the transaction

IDs.

Define range of chequesfor printing.

Select form for chequetype and ifnecessary.

Turn off any chequeslisted not for printing.

5.4 Printing of Purchases Transactions


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5.5 Listing of Unpaid Purchases

.

All A/P arranged in days of overdue.

Zoom for details of the bills to selected suppliers. However such payment will be recorded

automatically. Manual method of payment is preferred.


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5.6 Analyse Purchases Activity

This shows how much you owe suppliers and how long you have owed them.

to view a specific supplier.

Information shown depends on settings in the

Zoom details of the purchase transaction.


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Use to choose the purchase figures, time periods and other criteria toview.

5.7 Purchases reports


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5.8 Purchases History

At Card File command centre, This displays purchase history for the past year, current year and next year.

5.9 Display Suppliers Transactions

.Select suppliers from the list.Define the range of period

To view related invoices.

6. Accounts Payable Aging Analysis

This classifies outstanding accounts according to the amount of time unpaid.The analysis may be in summary form (showing $ only) or detailed (showingindividual invoices and credit notes).


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displays a single line with the current suppliers currentbalance followed by the aging of that balance.to view the card file or overdue summary and bills


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display the suppliers current balance followed by a listing oftheir open bills with the amount due in the appropriate aging column.to view the card file or overdue summary and bills.

list the receivables of a selected date presented insummary (one line per supplier).to view the card file or overdue summary and invoices


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Chapter 5: Finding Information

1 To Do List

Sales invoices overdue are listedchronologically, with InvoiceNo, Due Date and Amount.

to find details of the Invoice.and credit terms of the Customer.

The Days Overdue is calculatedfrom the date of System date.

`

Purchases POs are listedchronologically, with PO No,Due Date and Amount.

to find details of the PO andcredit terms of the Vendor.

Transactions (neither Sales orPurchases related) which havebeen saved as RecurringTransactions are shown withtheir last posted and next duedates.

to open the voucher forrecording.


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Sales (Order or Invoice) whichhave been saved as RecurringTransactions are shown withtheir last posted and next duedates.


Purchases (Order or Bill) whichhave been saved as RecurringTransactions are shown withtheir last posted and next due

dates.


Listing of those sales/purchaseswhich are still within the

discount period.

Lists of Sales Orders and

Purchases Orders on hand


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Reminder for replenishment ofstock which have beencommitted for sale.

2. Find Transactions

Listing of All Accounts or aparticular Account within a daterange.

to refine the searchto a specified Source Journal, ID#, Date, or keywords in theMemo.

Transactions entered in AllCards or a particular Card in dateorder.

to find details details of thevoucher.

to refine the searchto a specified Source Journal, ID

#, Date, or keywords in theMemo.

Transactions of Sales, SalesReturns and Receipts fromCustomers recorded in the SalesCommand Centre are shown.

Listing by All Invoices, Invoice# or Customer PO #

refine the search toa specified Source Journal, ID #,Date, or keywords in the memo.


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Transactions of Purchases,Purchases Returns and Pay Bills toVendors recorded in the PurchasesCommand Centre are shown.

Listing by All Bills, PO # or VendorInvoice #

to refine the search toa specified Source Journal, ID #,Date, or keywords in the Memo.

3. Reports

With Accounts ondisplay in the reports, usetoactivate the Find Transactionswindow.

to view theBank ledger account.

for payments through and .

to view the voucher.

View Recurring Transactions,Recurring Payments andRecurring Receipts and activate window.


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By oraccess the CardFile, A/R Balance, List ofinvoices overdue and view thevoucher concerned.

Sale History for each Customer.

Sales Orders with/withoutPromised delivery dates.

By oraccess the CardFile, A/P Balance, List of billsoverdue and view the voucherconcerned.

Purchase History for eachVendor.

Purchase Orders with/withoutPromised delivery dates.

List of Card Files and theirTelephone, Type, Balance,

Identifiers

to view the card file, balanceand transaction details.

Card Transactions (Receipts andPayments) for the period.


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4. Analysis

Balance Sheet

A ledger account as a % of the

Total Assets; Total Liabilities orEquity


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Profit and Loss


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Sales


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139 April 2010


Appendix 1: Journal Codes

Code Source Journal Window

CD Cash Disbursements Journal or

CR Cash Receipts Journal or

GJ General Journal

IJ Inventory Journal

PJ Purchases Journal

SJ Sales Journal


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Appendix 2: Shortcut Keys

Keys Action/Result

Esc Closes any opened window without recordingF1 Get Help

F5 Refresh All

Alt + F4 Exit Help menu

Alt + F Exit Help menu

Alt + O Activates the displayed button of or

Alt + P Activities the displayed button of, or

Alt + Tab Switch to another Window applicationCtrl + 1 Activates Accounts command centre

Ctrl + 2 Activates Banking command centre

Ctrl + 3 Activates Sales command centre

Ctrl + 4 Activates Time Billing command centre

Ctrl + 5 Activates Purchases command centre

Ctrl + 6 Activates Inventory command centre

Ctrl + 7 Activates Cards command centre

Ctrl + F4 Closes the MYOB window without recordingCtrl + F6 Switch to anoth

2010 MYOB Training Manual

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