©2010 AECsoft USA Confidential External User Guide AECsoft USA, Inc. 1776 Yorktown, Suite 435 Houston TX 77056 713.439.0744 ©2010 AECsoft USA Confidential.

©2010 AECsoft USA Confidential

External User Guide

AECsoft USA, Inc.1776 Yorktown, Suite 435

Houston TX 77056713.439.0744



Preliminaries

Common conventions used:

• Drop-down ListsIn most drop-down lists in Windows, you may type the first character of the word or phrase to quick-scroll to the first entry with that letter. Repeatedly pressing that letter will advance the highlight bar to the next entry that begins with that letter. Once you reach the end of the list, it cycles back to the first item in the list that begins with that letter.

• Submit ButtonClick this to accept any changes made and save your data to the database. It will also redirect you back to the initial page where you started.


Preliminaries (Continued)

• Close ButtonSelecting this button will close the pop up window without saving any changes. You will be taken back at the page which contains the link of the pop up window.

• Bold (*) Fields RequiredOn any form you encounter on the site, any field that is bold or has a red * next to it is required and must be filled in.

• CalendarMost date fields in the system can have the datefilled in either by typing it directly into the field, or by selecting it using the calendar control. Navigate to the correct month and year usingthe controls at the top of the pop-up windowthen click on the desired date.


Log In

• In your browser, enter

http://aegtest.aecglobal.com

• The Login ID and Password are from the Email you have received.

• Use the “Forgotten your User Name Password?” link to retrieve your login information.


Forgotten Password

• Clicking on the “Forgotten your User Name Password?” link opens a pop up window.

• Enter either your Registered User Name.

• The login information will be sent to your Registered Email address.

©2010 AECsoft USA Confidential6

Table of Content General Features

7. Supplier Application8. Registration Process9. RFx Menu10. RFx Menu Outlook11. Bid Opportunities12. View RFx & View Auction13. Inquiry Details14. Q&A Board15. Intent to Bid16. My Bid: Questions17. My Bid: Items18. My Bid: Optional Line Items19. My Bid: Attachments20. My Bid: Summary


Supplier Registration

Step 1

Complete the initial Supplier Application to register your company with Boyd Gaming.

Fill out Section 1. Business Information and Principle Owner(s) Information, required fields are marked with the red arrows.

Click Submit at the bottom of page to submit your application.

You will receive your Login and Password in the email you provided.

Table of Content


Registration ProcessCompany Profile

Business Biography: provide company background and other business related information.

Insurance Information: provide detailed insurance information.

Diversity Information: provide supplier diversity information along with certification agency and additional certification information.

Update Additional company Info: provide company’s logo, products and services.


RFx Menu

The number indicates how many Released Bids, Open Bids and Closed Bids that the buyers invite you to view. Click on the number besides them and it will bring you to a detail list of those bids. Outlook is a shortcut for accessing all the essential information.

Clicking the (No unread messages) link will display all messages below. The link name with change according to the number of unread messages you have.


RFx Menu

Outlook

Released Bids: RFx event information is open to view, but bidding has not been opened.

Open Bids: Event is open to bids.

Closed Bids: Event is closed to bids.


Bid Opportunities

Bid Opportunities Columns

Type Project

Classifies whether the Project is:RFQ Request for QuoteRFP Request for ProposalRFI Request for Information

Name of the Project.

Number: Title Contact This column contains the bid number, the bid title, and a contact name.

Open DateClose Date

This column lists the time zone and the open and close dates of the bid.

Bid LinkDepending upon the status of the bid, you can view your quote, modify it, indicate your intent to bid, or just view the bid.


View RFx & View Auction

• Before viewing or bidding any event, you will be asked to agree to certain Prerequisites.

• Below is a list of prerequisite, click Prerequisite Name to view document in another window. Mandatory prerequisite Type must be agreed to before proceeding.

• Once you complete this page: – Inquiry Details (top right) will be made available for you on Released events to view.– Proceed to Inquiry will be made available to you on Open events to place bids.


Inquiry Details1. Contains information related to the bid, including

instructions on participating bid, contact information, and descriptions about the bid.

2. The Prerequisite section contains information and terms that the company provides in order to understand and accept before accessing the information of the bid.

3. The Documents link displays links to files attached to the bid by the buyer. Click Document Name link to view the document. You can download the documents for further review by clicking .

4. The Questions listed in this section are questions asked by the buyers of all vendors. This is a read-only so vendors can be prepared.

5. Shows you table of items requested by the buyer, with the name, description of the items, the quantity, and Unit of Measure (UOM). You can download the table to a file for further review by clicking .


Q & A Board

• The Q & A Board tab lists any questions posted by any vendor invited to this bid.

• To ask a question click .

• Enter your question; attach additional document by clicking . Once you Submit, your question will be sent to buyer’s email.


Intent to Bid

• On the Intent to Bid tab you may indicate your planned participation for the bid. Select the appropriate radio button, fill in the required information (Company Name, Contact Name, and Email), and then click to save your Intent to Bid status.

• If you indicate your company will not be bidding, a text box will appear on the page for you to enter an explanation. Once you submit a no bid, you will not be able to return to this bidding page and change your decision.


My Bid: Questions

The Questions tab shows questions asked by the Buyer of each vendor. Select or enter the appropriate answer.


My Bid: Items

The Items tab, you can set a date for the quote to be effective till and leave comments about the bid.

Use to download the items to an Excel document. Once you complete the document, use

to upload completed document.

Alternatively, you can enter Quantity, Unit Price, and Delivery Days directly from this page.


My Bid: Optional Line Items

The Optional Line Items tab, you can give optional items about the bid.

Use

to upload items. Also you can enter items directly on this page.


My Bid: Attachments• Under Attachments tab, you can

upload images or other related files in support of your bid.

• Enter the number of attachments you have to upload and click ; the page will expand to let you for an attachment to add. You can also enter a description for each file.

• You can Edit or Remove from Bid any uploaded files.


My Bid: Summary

• The Summary page displays all the information that is related to the bid. It allows you to review all the information together and proceed to a final submission for the bid.

• After you click , you will permanently submit your bid, and you will no longer be able to modify your bid.

• After all the information is permanently submitted to the system, My Bid will change its format to display Read-Only information. You won’t be able to modify the bid again.

©2010 AECsoft USA Confidential External User Guide AECsoft USA, Inc. 1776 Yorktown, Suite 435 Houston TX 77056 713.439.0744 ©2010 AECsoft USA Confidential.

Documents

aecsoft usa confidential

bid link

bid number

aecsoft usa confidential

bid title

login information

participating bid

business information