2010-2011 Technology Department Budget

TechnologyBudget Presentation

2010-2011

March 23, 2010

Technology at MSD

In truth, there are very few functions or activities that take place within the Methacton School District that do not, in one way or another, involve systems, equipment, applications or staff offered and maintained by the Technology Department.

Technology at MSD

We deal with a double-edged sword. We realize that technology is primarily a tool, not a goal or destination. Technology needs to work when people need it to work. When it does, it is often taken for granted. When something does not work as expected, that is when people tend to notice us. One of our tasks is to make sure that we are remembered before things break, to keep ahead of the curve in providing what our users (students, staff and parents) need.

Technology Support at MSDTechnology SupervisorTechnicians (4)Network Administrator (1)Secretary (1)Data Application Specialist (1)Technology Integration Specialist (3)

Job Tasks include: •Specification and Acquisition of Equipment and Apps•Software and Equipment Installation•Setup and Configuration•Troubleshooting, Diagnostics and Repair•Planning, Research•Staff Training•Q&A

Types of Technology

Those components, applications and systems directly involved with student progress and learning

Those components, applications and systems directly involved supporting the operational needs of the district and staff

Those components, applications and systems that provide communications, user security, user safety, user access

Educational Technology

AdministrativeTechnology

Infrastructure Technology

Typical Educational Technology

• ‘Smart Board’ interactive white boards with projectors (97)• ‘Senteo’ classroom/student interactive response systems (9)• digital document presenter cameras (15)• IP-based video conference systems (7)• Mobile wireless notebook carts for the elementary buildings (5)• Mobile wireless notebook cart for general use in the high school (1)• Mobile wireless notebook carts for Statistics instruction and Social Studies

instruction at the high school (3)• Mobile wireless notebook cart used for Science instruction at Arcola (1)• additional desktop computer labs at the high school (computer apps, open

labs, art) (4)• Additional desktop computers in all building libraries• Routine cyclic replacement of common equip. (computers, printers, etc.)

Administrative Technology

• K12 Systems, Inc. ‘Sapphire’ suite (electronic gradebook, electronic report cards, nurses application, student scheduler, demographics, discipline and community web portal applications)

• Cafeteria ‘Point of Sale’ system for high school• Altiris Help Desk application (remote diagnostics, access, disk imaging, work

order tracking)• High School Video Surveillance System• CastNet public cable access channel with server and bulletin board• Performance Tracker / Assessment Builder student assessment applications• Elluminate webcasting application• Raptor Child Predator Identification system• Replacement/upgrade to the high school Drivers’ Education program

simulators.

Technology Infrastructure 10-1100-000-99-99-59-4-648 Instructional Tech/Educational Software $152,900.00Page 3 Microsoft Client Licensing $2,700.00 $46.05 $116,000.00

Microsoft Server LicensingPearson Digital Learning (Success Maker Gold) $250.00 $4,800.00Curriculum Advantage (CWG) $6.00 $2,100.00 $12,600.00Follett Library Software $13,500.00Autodesk Design Academy (Tech Ed - CADD) $4,500.00United Streaming (Consortium Share - Video Streaming & Moodle) $1,500.00

10-2620-000-30-10-59-4-530 Communications/Communications Services $78,842.61Page 9 Basic Telephone service $61,194.61

Nextel Mobile $6,898.00Cingular Mobile $10,000.00Metrocall Pager $750.00

10-2620-000-99-10-36-4-430 Administrative Tech Equipment Repair/Maintenance $39,472.00Page 10 Tech Equipment Reserve (including a/v) $15,000.00

Telephone system warranty $7,102.503Com network core equipment maint/support contract $12,000.003Com network management software support $2,500.00Dishnet maint/support $509.50UPS Warranty support (APC) $2,360.00

10-2818-000-99-10-59-4-348 Technology & Technology Services Software (Contracted Services) $123,950.00Page 11 Altiris Help Desk renewal & support contract $28,500.00

District network misc. support agreements (Comvault, Security, Terminal Services) $13,400.00Faronics - Deep Freeze annual maint. $3,500.00Solarwinds network diagnostic/tracking software support $1,200.00Video conferencing annual maintenance/ webcast $15,000.00Paragon disk maintenance/mgmt sofware supportNinja -Anti-Spam (spam detection/filtration) annual support (server) $7,000.00Zoomerang survey management software annual agreement $350.00Pentamation software support & Pentamation NT suport (OS interface) $20,500.00K12 Systems - Sapphire Suite (SIS/Sched/Rpt Cards/Nurse/Attend/Discp) $34,500.00Sunbelt Viper anti-virus enterprise renewal and support (5-yr contract)

10-2890-000-30-09-59-4-530 Technology Services - Online Services/Communications Media - Transport $111,852.00Page 21 MCIU - Internet Service Provider $28,152.00

Backbone lease - fiber - Sunesys $83,700.00

Driving FactorsGoals and Initiatives Driven from the district and local community:

• Cyclic computer replacement• Need for new and innovative technologies• District/Parent/Student Web Access• Enhanced communications – Website, Mass Communications• Performance Tracker/Assessment• Strategic/Technology Planning Process

Outside Influences on District initiatives:

• No Child Left Behind• PIMS• Special Education mandates• Equipment/Application obsolescence, compatibility, capability

Budget Trends

Budget Unit Title Acct Account Title2007-08

Expended2008-09

Expended 2009-10 YTD2010-11 Budget

448 LEASE/RENTAL – TECH 879,271 801,118 471,923 776,509

INSTR TECHNOLOGY 648 EDUC SOFTWARE 141,434 156,537 150,674 152,900

750 NEW EQUIPMENT 1,682 993 -

760 REPLACEMENT EQUIP 3,388 9,240 -

REPAIRS/MAINT TECH EL 430 REPAIRS/MAINT SRVCS 2,423 73 2,824 10,000

REPAIRS/MAINT TECH SEC 430 REPAIRS/MAINT SRVCS 25 10,335 3,530 15,000

COMMUNICATIONS 448 LEASE/RENTAL – TECH 51,385 11,038 1,800 5,000

530 COMMUNICATIONS 90,150 83,058 56,778 78,842

EQUIP ADMIN 430 REPAIRS/MAINT SRVCS 93,962 2,663 2,550 39,472

TECHNOLOGY SRVCS 348 TECH CONTR SFTWR 207,459 129,415 169,787 123,950

430 REPAIRS/MAINT SRVCS 32,125 11,198 4,677 50,000

580 TRAVEL EXPENSES 1,954 3,154 2,003

610 SUPPLIES 92,231 81,760 70,149 122,652

618 ADMIN SOFTWARE 93 - - 2,500

750 NEW EQUIPMENT 0 11,191 1,199

810 FEES 6,089 1,051 550

890 MISC EXPENSES 909 4,111 - 5,000

ONLINE SRVCS 530 COMMUNICATIONS 107,853 101,829 107,946 111,852

TOTAL 1,712,433 1,418,763 1,046,444 1,493,677

Technology Equipment BudgetNew/Replacement/Upgrade Equipment

• End User Equipment/Hardware– Desktop/Notebook Computers

– Printers

– Projectors

– Smartboards

– Video Conference Equipment

• Technology Infrastructure– Network File Servers

– Network Switches

– Media Installation (major)

– Firewall / Filtration

– Telephones / Switches

Technology Budget - General

Repairs and Maintenance

General Supplies (consumables, cables, media

Licensing Fees (software and services)

Special Programs (support and diagnostic)

Educational Software (Microsoft, CADD, Classworks, Success Maker)

Computer Assisted Instruction

Audio-Visual Materials and Supplies

Video Conferencing/Video Streaming

Instructional Software/CD’s

On-Line Library Databases, Resources

Maintenance Agreements

Internet and Communications Costs (Sunesys, MCIU, Dial/Cellular Services

Misc. Purchased Services

Budget Reductions to Date

• Eliminated the purchase of cyclic replacement computers for students, staff and administration.

• Eliminated purchase of printers for age-based block replacement, in favor of failure based replacement

• Elimination of purchase of additional periperals (smart boards, projectors, televisions, cameras, etc.)

• Eliminated purchase of sets of wireless microphone/amplifiers for teachers

• Delaying purchase of additional seats of elementary classroom software pending proof of need

• Reduced funds held as ‘Tech Reserve’ (unplanned failure replacement)

• Changed vendor/provider of district anti-virus application for substantial saving in license fees

• Elimination of second video camera at Board meetings

Cost Savings Ideas

• Reduction in default printer settings for majority of district printers (task dependent)

• Reexamining computer Shutdown/Standby configuration vs. off-hours update configuration

• Reallocation of existing computers within the district for more effective location/utilization

• Temporary deferral of computer operating system upgrade path

Questions?