2009 ACSA Presentation - Renewal

Renewal and Reviews

Ensuring Quality Academic Performance

Renewal Decision-making

Success of the academic program, including academic achievement

Viability of the organization, including fiscal management and compliance

Adherence to the terms of the charter, including contract and legal compliance

Body of Evidence

Written application for renewal Student performance data Independent financial audits Five year interval summary reviews Site visit reports Monitoring reports

Renewal Timeframe

Eighteen months before the contract expires, the charter holder is eligible to apply for renewal.

Within three months after notification of eligibility, the charter holder’s renewal application is due.

Within three months after the application deadline, a renewal decision is due.

Any charter not being renewed must be notified one year before expiration of the charter.

Renewal Process

Internal processes prior to eligibility Reviewing data Determining application components

Application Notification of eligibility to apply Prepare and submit application Application is reviewed

Consideration Renewal executive summary Staff recommendation Statement of Assurance/contract

Renewal Application

Academic Section Waived for charters with schools that meet the

Board’s level of adequate academic performance

Detailed Business Plan Section Required submission for all applicants

(A.R.S.§ 15-183.I)

Academic Expectations

Board determined its level of adequate academic performance (LAAP)

LAAP includes status and growth measures LAAP will be used in making a variety of

decisions regarding charters, including renewal

Schools Serving Grades 3-8

A school that serves any students between grades three and eight must meet or exceed the state average percent proficient in reading and in math on the state assessment and has a student growth percentile of no less than minus one standard deviation from the state median growth percentile in reading and in math.

Status and Growth Thresholds

0

10

20

30

40

50

60

70

80

90

100

0 10 20 30 40 50 60 70 80 90 100

Longitudinal Growth Rate

Perc

ent

Profi

cien

t

Schools Serving Grade Two or Lower

A school that serves students no higher than grade two must meet or exceed the state average scale score on the department of education’s norm-referenced test administered to second grade students.

Schools Serving Grades 10, 11, 12

A school that serves any students from grades ten to twelve must meet or exceed the state average percent proficient in reading and in math on the state assessment.

Level of Adequate Academic Performance and Decision-making

Could expand to decisions such as: Adding grade levels Adding a site School improvement and failing schools Reviews Replication

Academic Section A Performance Management Plan An explanation with appropriate data and

information to support why the school considers the progress made to be reasonable. If this applies to more than one school under the same charter, information for each school must be provided.

An explanation of any circumstances that may have prevented the school from performing at a satisfactory level.

Performance Management

Components of a Performance Management Plan Submission

Step 1: Conduct Data Self-Analysis, Interpret Findings, and Report School Performance to Date

Step 2: Determine Underlying Reasons for Performance

Step 3: Prepare Introductory Narrative Step 4: Create Performance Management

Plan

Performance Management Plan – Step 4 Identifying the academic area (indicator) to be

addressed Identifying aspects of the academic area that will

be focused upon (measures) Determining reasonable and appropriate ways to

measure the identified improvement area (metrics)

Setting rigorous and realistic targets for improvement (targets)

Targets are not excessive for where the school is now, nor should they be too minimal for the degree of improvement necessary.

Performance Management Plan – Step 4

Well-considered strategies capable of being implemented through an

appropriate commitment of time and resources and capable of providing the intended results to meet the targets

Action steps to accomplish the strategies for improvement reveal a progression of actions from start to

finish for each strategy and identify evidence the applicant will use to show accomplishment of action steps

Performance Management Plan – Step 4

Allocated resources time, money, personnel, etc., for implementing

the strategies and timelines specified within the plan

NOTE: Performance management plans

must align with budget plans submitted in the Detailed Business Plan section.

Performance Management Plan - Annual Expectations

During plan development - Setting annual benchmark targets, which

reflect incremental progress toward the end target

During plan implementation – Annual reporting required by August 1 each

year identifying progress toward meeting the elements of the plan and the annual benchmark targets

Performance Management

The Process The Plan Analyze data and make

inferences ID elements that may need

change

Select program elements to change

Implement program changes

Assess impact of change

Step 1: Conduct data self-analysis, interpret findings, and report school performance to date

Step 2: Determine underlying reasons for performance

Step 4: Create Performance Management Plan

Annual reporting requirement

Academic Oversight and Accountability

Five-Year Interval Reviews Focused on academics Aligned with the renewal process May include a CAP in the form of a

Performance Management Plan

Detailed Business Plan Section Components

Organizational chart Identifies key positions Reflects operations Graphics and narrative

Sustainability Three-Year Budget Plan/Two most recent audits Narrative discussing fiscal viability

Strength and stability of the Governing Body Members and areas of expertise Recruitment and development Structures and systems in place for decision-making Role in monitoring student academic performance

Detailed Business Plan Section Strength and stability of the Corporate Board

Current officers, directors, managers, or partners Role and responsibilities of the charter holder Role in monitoring student academic performance

Succession Plan Board School

Facilities Plan Plans for expansion

Submitting the Application Online

Submitting the Application Online

Submitting the Application Online

Submitting the Application Online

Submitting the Application Online

Submitting the Application Online

Submitting the Application Online

Resources

http://www.asbcs.az.gov/ Renewal application instructions Performance management plan template 2009 ACSA presentation

http://www.bcsq.org Arizona Charter Schools Association Arizona State Board for Charter Schools

Martha Morgan 602-364-3084 [email protected]