2008 NASC Payroll Group Springfield, IL April 16, 2008.

2008 NASC Payroll Group

Springfield, IL

April 16, 2008

2008 NASC Payroll Group2008 NASC Payroll Group

•(Treas Reg 31.6051-1) •Started with TY 2005•First year – received both

web and hardcopy

Introducing Online Form W-2

2008 NASC Payroll Group2008 NASC Payroll Group

2008 NASC Payroll Group2008 NASC Payroll Group

Acceptance

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Click here to remove your

consent if you decide you no longer want to

view your Form W-2 online.

Click here for instructions and

details about reading and

understanding your Form W-2.

Click here to view your current Form W-2 (if you have one).

Use the drop- down list to to select and view your archived Form W-2 (if

you have previous years).

2008 NASC Payroll Group2008 NASC Payroll Group

Withdraw

2008 NASC Payroll Group2008 NASC Payroll Group

Cost Analysis

• Printing/distribution of W-2s

• SCO staff support

• Calendar Year End processing

• Tax prep software

= $1.32 per form

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Utilization

Tax Year # created # printed # online % online Savings2005 22030 22030 4848 22%2006 22526 15002 7524 33% 10,006.92$ 2007 22541 12103 10438 46% 13,882.54$

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Benefits for employees

• Available earlier than hardcopies sent in the mail (January 10 this year)

• Protection against identity theft

• Available 24/7, anywhere with internet

• Archived online with four previous years

• Quickly compare year to year

2008 NASC Payroll Group2008 NASC Payroll Group

Benefits for SCO

• Saves Paper and printing costs

• Saves administrative, sorting, mailing and distribution costs

• Easier administration for lost/misplaced/ never received form W-2

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Lessons Learned

• Communication

• User name/password

• Termed employees

• Purchasing stock

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Marketing

• Established a marketing plan to increase participation

• Employee orientation & throughout year

• Data Warehouse – statistic analysis

• Target Utilization Goal

2008 NASC Payroll Group2008 NASC Payroll Group

Tax Prep Software

• Import form W-2 information into Tax prep software

• Started in January 2002 – First public sector entity in the country

2008 NASC Payroll Group2008 NASC Payroll Group

2008 NASC Payroll Group2008 NASC Payroll Group

2008 NASC Payroll Group2008 NASC Payroll Group

Contact Info

Idaho State Controller’s Office

Division of Statewide Payroll

Brandon Woolf

[email protected]

(208) 334-3100