2008-2009 Hand Book

8/8/2019 2008-2009 Hand Book

http://slidepdf.com/reader/full/2008-2009-hand-book 1/15

TRENTON BOARD OF

EDUCATIONAll Together --- Better!

2008-2009

PAYROLL DEPARTMENT

HANDBOOK

8/8/2019 2008-2009 Hand Book


8/8/2019 2008-2009 Hand Book


TRENTON PUBLIC SCHOOLS

Trenton, New Jersey

PAYROLL DEPARTMENT

MISSION STATEMENT

The Payroll Department supports the Trenton Public School’s Mission Statement by

providing prompt and courteous service to the employees of the district. We

accomplish this by complying with federal, state and local rules and regulations and

by consistently preparing timely and accurate payroll checks. We maintain the

integrity of the department by ensuring that we consistently follow payroll

procedures so that all employees feel treated professionally, honestly and fairly as a

partner in the district’s mission for the 21st century.

Support Services for Trenton Public School Employees

General Payroll Office 609-656-4900 x5622

Mrs. Shawn Mitchell– Supervisor 609-656-4900 x.5622

Mrs. Alethea Stroman – Senior Payroll Specialist EXT # - 5626

Mr. John Gentry – Payroll Specialist EXT # - 5620

Mrs. Peggy Immordino - Payroll Clerk EXT # - 5624

Mrs. Sheila Lewis - Payroll Clerk EXT # - 5628

Mrs. Mary Rice – Junior Accountant EXT# - 5630

Payroll Office FAX Number 609-278-3138

8/8/2019 2008-2009 Hand Book


Payroll Schedules

12 Month Employees

All employees who have been approved by the Board will receive 24 paychecks according to the12 Month Semi-Monthly Payroll Schedule

10 Month Employees

All employees who have been approved by the Board will receive 20 paychecks according to the10 Month Semi-Monthly Payroll Schedule

• Salaried employees are paid up to date. Any employee in a no-pay status will have theircheck adjusted the following pay day. Any one leaving the district before the check datemust have their final paycheck adjusted.

• Human Resources personnel changes are adjusted and updated in the employees paycheck in the payroll period following the Regular Board of Education Meeting Approval.

Hourly Employees, Substitute, Overtime and Extra Pay

Board approval and a timesheet approved by the principal/department head are required forpayment according to the time sheet schedule.

Summer Savings

All employees who are enrolled in summer savings will receive summer savings payouts on July 15, 2009.

Health Waiver Reimbursement

All employees who receive health waiver reimbursement will receive reimbursement as part oftheir regular payroll check once a month on the 30

thof each month.

Overpayments

Overpayments of any kind should be reported to the Payroll Department on payday. Employeesshould immediately return any overpayments for correction. Any overpayments not returned willbe withheld from the employees’ next paycheck.

Notes: • All payments are made to employees in a single check. Any overtime or

extra duty pay will be paid out in accordance with the employees regular paycheck, thus there is no separate checks for extra duty and/or overtime compensation.

• In addition, any overtime or extra duty hours not submitted timely or unpaid to an employee due to an error, will be paid out in the following payroll check. There will be no issuance of additional checks for overtime or extra duty hours that go unpaid for any reason.

8/8/2019 2008-2009 Hand Book


2008/2009

10 MONTH SEMI-MONTHLY PAYROLL SCHEDULE

Your annual contract salary will be paid to you over the next 20 payperiods as follows:

Paycheck Dates Paycheck Dates

January 15, 2009January 30, 2009

February 13, 2009February 27, 2009

September 15, 2008 March 13, 2009September 30, 2008 March 30, 2009

October 15, 2008 April 9, 2009 **October 30, 2008 April 30, 2009

November 14, 2008 May 15, 2009November 26, 2008 ** May 29, 2009 **

December 15, 2008 June 15, 2009December 23, 2008 ** June XX, 2009 ( Last day of school)

** Pay date are adjusted for holidays and end of school year.

8/8/2019 2008-2009 Hand Book


2008/2009

12 MONTH SEMI-MONTHLY PAYROLL SCHEDULE

Your annual contract salary will be paid to you over the next 24 payperiods as follows:

Paycheck Dates Paycheck Dates

July 15, 2008 January 15, 2009July 30, 2008 January 30, 2009

August 15, 2008 February 13, 2009August 29, 2008 February 27, 2009

September 15, 2008 March 13, 2009September 30, 2008 March 30, 2009

October 15, 2008 April 9, 2009 **October 30, 2008 April 30, 2009

November 14, 2008 May 15, 2009November 26, 2008 ** May 29, 2009 **

December 15, 2008 June 15, 2009December 23, 2008 ** June 30, 2009

** Pay date are adjusted for holidays and end of school year.

8/8/2019 2008-2009 Hand Book


2008/2009

2008- 2009 PAYROLL TIME SHEET SCHEDULE

PayrollPeriod

PayrollPeriod

TimeSheet

PAYCHECK DATE FROM TO Due Date

**

1 Monday, June 15, 2009 5/16/2009 5/31/2009 6/2/2009

2 Tuesday, June 30, 2009 6/1/2009 6/15/2009 6/17/2009

3 Wednesday, July 15, 2009 6/16/2009 6/30/2009 7/2/2009

** Please Note: Administrators and School Secretaries responsible for payroll are encouraged

to add the payroll time sheet due dates to their outlook calendars. Payroll time sheets

submitted after the due date will not be paid as scheduled and therefore will be paidon the next payroll check date.

8/8/2019 2008-2009 Hand Book


TEA Rates September 1, 2008 to August 31, 2009

ALL TIME SHEETS SUBMITTED TO PAYROLL MUST INDICATE THEAPPROPRIATE RATES. PLEASE USE THIS CHART AS A REFERENCE

TEACHERS BEFORE/AFTER SCHOOL ACTIVITIES:

$ 42 Hour - DIRECT CONTACT WITH STUDENTS OR PROF DEV ONLYWHEN THE TEACHER IS CONDUCTING THE SESSION

*Note: Facilitators, teacher leaders, etc. are only eligible for compensation when the

work is performed outside their contractual work day or work year.

$ 36 Hour - WORKSHOPS –EXTENDED MEETINGS - NO CONTACT WITHSTUDENTS

MISSED PREP PERIODS

$42. Hour PRO-RATED40 MINUTE = $ 28.00 44 MINUTE = $ 30.8030 MINUTE $ 21.00 35 MINUTE $ 24.5060 MINUTE $ 42.00 PER MISSED PREP

MEETINGS: NO ADDITIONAL COMPENSATION

TEACHERS ONLY COMPENSATED AT THE $36.00 RATE FOR THE

SECOND HOUR. (See Article xii.F.1)

SCHEDULE ( B ) COACHES SALARIES – According to Guide

FIELD TRIPS - TEACHERS OTHER THAN COACHES

Rates When School Is Not In Session:$ 100.00 Half Day or Evening$ 200.00 Full Day Event$ 300.00 Full Day and Evening

Rates Weekend and Holidays - School Not In Session:$ 150.00 Half Day$250.00 Full Day Event$350.00 Full Day and Evening$450.00 Full Day and Overnight

8/8/2019 2008-2009 Hand Book


Paraprofessional Rates September 1, 2008 to August 31, 2009(***Rates based on contract period 9/1/04-8/31/07***)

BEFORE/AFTER SCHOOL ACTIVIES

DIRECT CONTACT WITH STUDENTS OR PROF DEV ONLY WHEN THE

PARAPROFESSIONAL IS TEACHING THE SESSION.

2006-2009 $26.00

WORKSHOPS, WORK BEYOND SCHOOL HOURS OR YEAR, ETC.

2006-2009 $21.00

CLASS ROOM COVERAGE

NON-INSTRUCTIONAL $ 30 DAILYINSTRUCTIONAL WITH SUB CERTIFICATE $ 50 DAILY

FIELD TRIPS

BEYOND THE NORMAL WORK DAY $ 50ON NON TRADITIONAL WORK DAY $ 125OVER NIGHT $ 225

MISSED PLANNING PERIOD $ 20

8/8/2019 2008-2009 Hand Book


MANDATORY TAX AND PENSION WITHHOLDING

FEDERAL WITHHOLDING TAX - TABLE – (www.irs.gov)

STATE WITHHOLDING TAX

NJ – TABLE (www.state.nj.us/treasury/taxation

PA - 3.07 % PHILA – 3.98%

FICA TAX

SOCIAL SECURITY 6.2 % (www.ssa.gov)

MEDICARE 1.45 %(www.medicare.gov)

2008 Wage Base for S.S. is $102,000 max deduction $6,324.00

SUI TAX 0.425 %

2008 Wage Base for UI $ 27,700 Maximum Deduction $117.73

PENSION

TPAF - Teachers Pension & Annuity Fund 5 .5 %

PERS - Public Employee's Retirement 5.5 %

24 Hour Automated Pension Information Hot Line System 609-777-1777

CONTRIBUTORY INSURANCE

TPAF - 0.4 %

PERS - 0.50 %

NOTES:

• All employees must be enrolled in to the pension plan. You are responsible for pension

dues from the date of hire. To avoid large back deductions you should contact Marci

Grant-Reese, Benefits Analyst to complete your pension enrollment or transfer

application as soon as possible. New employees should allow at least one to two months

before deductions begin.

• All employees must have a Form W-4 on file

UNION DUES:

All employees are represented by a bargaining unit. You are responsible for union dues from the

date of hire. To avoid large back deductions, you should contact your union buildingrepresentative as soon as possible.

http://www.irs.gov/

http://www.irs.gov/

http://www.irs.gov/

http://www.irs.gov/

8/8/2019 2008-2009 Hand Book


OPTIONAL:

TAX SHELTERS The Trenton Board of Education offers 10 different tax shelter

agencies. You will find a list of agencies and their representatives

on the following pages. (*agencies subject to change before January1, 2009*)

CREDIT UNION The Trenton Teacher's Federal Credit Union -

Telephone # 890-1630 –PO Box 9335-Trenton 08650

The credit union is available to all eligible employees.

GROUP DISABILITY PLANS

Pru Protect & Pru Protect PlusNJEA Endorsed Short & Long Term Disability Plan #41431Educators Ins. Services, Inc 4000 Route 66, Tinton Falls, NJ 07753

Telephone # 1- 800-727-3414

. UNUM (WWW.UNUM.COM)

NJPSA & ADM Endorsed Short & Long Term Disability Plan

Tom Seely Agency 100 West Camden Av. Moorestown, NJ

Telephone # 1-800-628-6693

American General – (www.WealthAcceleration.com)

An alternative Income Protection Plan –Cash back Return of Premiums.Joyce Shorts and Troy Shorts Associates 309 Fellowship Rd. Ste 210 Mt.Laurel, NJ 08054

Telephone # 856-642-4074

AFLAC-A supplemental benefit program that fits the employee’s personal situation.Jeanne Jennetta, Agent

Telephone# 609-646-4202 aflac.com

OPTIONAL LIFE INSURANCE

BOSTON MUTUAL

The Insurance Marketing Exchange

Philip Morgan, President

(609) 387-8864

PO Box 809 Willingboro, NJ 08046

This insurance is available to all full time employees.

http://www.unum.com/




8/8/2019 2008-2009 Hand Book


Tax Shelter Companies

***Note: The districts plan document is currently under revision, thus the companies noted below are subject to change when plan document is adopted before January 1, 2009.***

Financial Network – I.N.G. Lincoln Investment Planning, Inc.Yolanda D. Wimbley Harold Hill 262 Bellevue Avenue 6111 Main StreetTrenton, NJ 08618 Voorhees, NJ 08043Phone: 609-599-3420 Phone 1-800-375-1133 ext [email protected] www.lincolninvestment.com

American Express Fidelity InvestmentsAmeriprise Financial Services, Inc Don CoxBill Ward – ameriprise.com Phone 609-883-4102152 Broad StreetRed Bank, NJ 07701Phone: 1-732-747-1673

Fax (732) 462-7090

Copeland Co.- (Citistreet-Travelers Ed) VALIC - A.I.G.Mr. Kevin McCarthy Mr. Joseph H. Kelly Mr. Tom Morgan / Mr. Brian Ciaffreda AIG Retirement

581 Main St-6th floor 20 Valley Stream Parkway, Suite 280Woodbridge, NJ 07095 Malvern, PA 19355Phone: 1-800-545-0108 Phone: 1-800-892-5588 ext. 87313www.welcome.citistreetconnect.com [email protected]

The Equitable Life Great American Life Insurance Co.Mr. Derek Johnson/ Mr. Eric Lorenz Ron Polonsky Agency-Mrs. Joann Polonsky

120 W. 45th Street-Suite 500 Mr. Alexander Trento, Ken Delehanty

New York, NY 10036 Manasquan, NJ 08736

1-800-580-5590 Phone: 1-800-228-0864

First Investors Corporation The Wealth Acceleration Institute, IncMr. Thomas Lucia Joyce Shorts & Troy Shorts, AssocRaritan Plaza 1 PO Box 7837 309 Fellowship RD. East Gate Suite 210

Edison, NJ 08818-9929 Mt. Laurel, NJ 08046Phone: 1-800-909-2950 x201 1-856-642-4074 Fax 1-856-642-4075www.firstinvesters.com taxshel.doc rev 3/16/2004

http://slidepdf.com/Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/WINDOWS/Temporary%20Internet%20Files/OLK1372/www.lincolninvestment.com


http://www.welcome.citistreetconnect.com/


mailto:[email protected]


http://www.firstinvesters.com/






8/8/2019 2008-2009 Hand Book


APPLICATION FOR RETIREMENT ALLOWANCEPROCEDURES

Trenton Board of Education employees’ considering retirement from the New JerseyPublic Employees’ Retirement System or Teachers’ Pension and Annuity Fund areinstructed to follow the following procedures:

1. First complete and submit a letter of your intent to retire, include the effectivedate of retirement to the Human Resources Department six to eight months

prior to applying for retirement with the New Jersey Division of Pension and

Benefits Office.

2. The Human Resources Department submits your request to the Superintendent

in order for the recommendation to be placed on the agenda for Board

approval at its Business meeting.

3. The Business Office/Payroll Department completes your Certification of

Service and Final Salary – Retirement and submits the Certification to theNew Jersey Division of Pension and Benefits Office, approximately six to

eight days after the Trenton Board of Education Regular Meeting.

4. Before applying for retirement, it is important to give yourself enough time to

review your benefits and options. Fact Sheet #6, Your Retirement Checklist

can be obtained at the Division of Benefits website

www.state.nj.us/treasury/pensions .

Should you have any questions, please contact your unit head/representative or HumanResources Manager or Payroll Department Supervisor.

http://www.state.nj.us/treasury/pensions



8/8/2019 2008-2009 Hand Book


TRENTON PUBLIC SCHOOLSUNION REPRESENTATIVES

TRENTON ADMINISTRATORS AND SUPERVISORS ASSOCIATION (TASA)Joseph Marazzo

Munoz- Rivera Elementary School

Phone 656-4845

CONFIDENTIAL SECRETARIESUndetermined

MECHANICS & LABORERS ASSOCIATION (MLA)Joseph Povio, Representative Shop Steward

Buildings & Grounds

Phone: 609-209-0490

PARAPROFESSIONAL UNITBetty J. Glenn, President

Wilson School

Phone: 656-4900 Ext. 2533

TRENTON BUSINESS & TECHNICAL EMPLOYEES ASSOCIATION (TBTEA)Tanisha Powell – Interim President

Central Services Building

Phone: 656-4900 Ext. 5647

TRENTON EDUCATION ASSOCATION (TEA)Joseph Santo, President Naomi Johnson-Lafleur, Vice President

Trenton Education Association Phone- 396-0016

Phone: 396-0016

TRENTON EDUCATIONAL SECRETARIES ASSOCIATION (TESA)Patricia Vogt, President Ann Sciarrotta, Vice President

Trenton, NJ Central Services Building

Phone: 882-6411 Phone: 656-4900 Ext. 5450

TRENTON FOOD SERVICE ASSOCIATIONCaroline Figallo., President

Franklin School

Phone: 278-3045

TRENTON SCHOOL CUSTODIANS ASSOCIATIONVince Pucciatti

Phone: 439-1580

8/8/2019 2008-2009 Hand Book


TRENTON PUBLIC SCHOOLS

TRENTON, NEW JERSEY

MISSION STATEMENT

All students will graduate with a vision for their futures, motivated to learncontinually, and prepared to succeed in their choice of college or career.

Adopted by the Trenton Board of Education, April, 2003

Members2008-2009

Trenton Board of Education

Dr. Diane Campbell, President

Alexander Brown, Vice President

T. Missy Balmir

Dr. Lucy Guzman

Elizabeth N. Johnson

Harry Luna

Donald Shelton

Marcellus Smith

Nicola Tatum

Rodney LoftonSuperintendent of Schools

Jayne S. Howard Business Administrator/Board Secretary

2008-2009 Hand Book

Documents