2007 Services Records Updating Procedure

04/14/23 services-records-updating-procedure-1

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INTERACTIVE BUILDING SERVICES RECORDS

Providing interactive “live database” of various supporting information to

facilitate efficient move management, execution and asset management of

building infrastructures.


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Introduction

• Change management procedures currently repetitive and not cost (or time) effective!

• Specialist consultants are capable of streamlining these procedures within a Managed Model.


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Overview

• Outline the Operational Issues.

• Training Requirement.

• Identify Consultants requiring Training.

• Establish procedures

• Establish Roles and Responsibilities.


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Operational Benefit

• Services Record Updating Procedure is currently multi-tasked to a collection of individuals, involving repetition of hand-written amendments and multi-file transfers prior to integration within the Services Record DIRECTORY.

• The Services Record directory would contain MODELS composed of DRAWINGS with relevant LAYERS visible. These are ideal from an operational perspective, replacing current heavy user input to maintain, resulting in “out of date” records for periods of time.


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Training Requirement.

• Knowledge of DIRECTORY structures.

• Accessing and viewing MODELS.

• Accessing and editing DRAWINGS.

• Manipulating LAYERS.

• Manipulating BLOCKS.

• PRINTING and extracting information.

• FILING - Overwriting and updating.


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Consultants involved

• Identify key personnel.

• Roles and Responsibilities.

• Establish Training Priorities.


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TRAINING MODULES

• DIRECTORIES Structure – An Overview.

• MODELS What they are “built” from.

• DRAWINGS Concepts and Basics.

• LAYERS Principles and Manipulation.

• BLOCKS Components / Graphics.

• PRINTING Options.

• FILING Overwriting interactively.


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Directory Structure – Hierarchy 1

• This shows where within the network the Models directories reside.

• The sub-directories can be identified.

• All directories have sensible /logical names for ease of accessing the relevant information.


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Directory Structure – Hierarchy 2

• This shows where within the network the Services Record directories reside.

• The sub-directories can be identified.

• All directories have sensible /logical names for ease of accessing the relevant information.


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MODELS

• This shows the composition of a typical MODEL, which is made up of DRAWINGS with specific LAYERS visible.

• This MODEL can be viewed and PRINTED but not edited.

• To EDIT, the relevant DRAWING must be opened.


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DRAWINGS

• This shows a typical DRAWING, which when opened can be edited.

• LAYERS and BLOCKS can be manipulated.

• When edits are complete the DRAWING can be FILED back in the relevant directory.

• This updates the MODEL automatically.


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LAYERS

• This is a typical Services LAYER forming part of a DRAWING.

• Combinations of LAYERS can be viewed together.

• BLOCKS on LAYERS can be edited to reflect amendments.


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BLOCKS

• BLOCKS are the basic elements which represent physical objects in the DRAWING.

• BLOCKS can be edited, and can also be swapped from one drawing to another.


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PRINTING

• This is what the PRINT menu looks like…

• A PRINT can be to scale, of made to fit paper sizes.

• They can be of a whole floor, or an individual room.


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To conclude, you could have…….

• Ability to access MODELS and DRAWINGS.

• Ability to report on BLOCKS i.e “asset-tracking”

• Real time updating records and the benefits.

• Ability to print specific information.


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Where to Get More Information

• GWA are always available.

• Procedures manuals could be available from GWA

• On-Line help (in AutoCad) is available.

• Tap-On, Tap-Off resource available on demand.

2007 Services Records Updating Procedure

Documents