2006 Head Start/Early Head Start Directors’ Institute Leading With A Vision: Managing Change & Creating Quality Information Systems Information Systems Integration in Head Start Integration in Head Start Management Systems Management Systems Advanced Session Advanced Session Bernie M. Lagud Bernie M. Lagud Region IX Head Start TA Network Region IX Head Start TA Network
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2006 Head Start/Early Head Start Directors' Institute
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2006 Head Start/Early Head Start Directors’ Institute
Leading With A Vision: Managing Change & Creating Quality
Information Systems Information Systems Integration in Head StartIntegration in Head Start
Management Systems Management Systems Advanced SessionAdvanced Session
Bernie M. LagudBernie M. LagudRegion IX Head Start TA NetworkRegion IX Head Start TA Network
2006 HS/EHS
DirEctorS’ inStitutE
Getting to Know YouGetting to Know You
• Your NameYour Name• Your Agency / StateYour Agency / State• Funded EnrollmentFunded Enrollment• Tracking Software Used in Your Tracking Software Used in Your
AgencyAgency• What Modules Are in UseWhat Modules Are in Use
– ERSEA, Family Services, ERSEA, Family Services, Health/Disabilities/MH, In-kind, Health/Disabilities/MH, In-kind, Transportation, Professional Transportation, Professional Development, etc.Development, etc.
2006 HS/EHS
DirEctorS’ inStitutE
ObjectivesObjectives
• Participants will be able to Participants will be able to describedescribe the individual the individual componentscomponents of a management of a management information information systemsystem (MIS) and their function in the nine Head (MIS) and their function in the nine Head Start systems.Start systems.
• Participants will be able to Participants will be able to applyapply their their existingexisting knowledgeknowledge of assessment, planning, and project of assessment, planning, and project management to their information systems.management to their information systems.
• Participants will be able to Participants will be able to assessassess the the implementationimplementation of an information system project of an information system project
2006 HS/EHS
DirEctorS’ inStitutE
•Speedometer
•Steering Wheel
•Fuel Gauge
•Clock
•GPS Navigation
•Engine Oil / Temp Gauge
Information Systems Information Systems keep you informed…keep you informed…
2006 HS/EHS
DirEctorS’ inStitutE
What are Head Start Information Systems?
• Head Start – Child Plus– COPA
• Work flow automation• Intranet: file sharing, calendar, e-mail,
applications– HSFIS/PROMIS
• Community Action– CTK
• Work flow automation• ROMA• Head Start• Intranet: file sharing, calendar, e-mail,
ERSEA, Health, MH, Disabilities, Family Services, ERSEA, Health, MH, Disabilities, Family Services, In-kind, Professional Development, etc.In-kind, Professional Development, etc. Self AssessmentSelf Assessment
ERSEA, Health, MH, Disabilities, Family Services, ERSEA, Health, MH, Disabilities, Family Services, In-kind, Professional Development, etc.In-kind, Professional Development, etc.
ERSEA, Health, MH, Disabilities, Family Services, ERSEA, Health, MH, Disabilities, Family Services, In-kind, Professional Development, etc.In-kind, Professional Development, etc.Record Keeping Record Keeping
& Reporting& Reporting
E-mail, Video Conferencing, E-mail, Video Conferencing, Document ManagementDocument ManagementHS DatabaseHS Database
charting, calendaringcharting, calendaring– Resource assignmentResource assignment– Project tracking and reportingProject tracking and reporting
2006 HS/EHS
DirEctorS’ inStitutE
Presentation / Training Presentation / Training TechnologyTechnology
• Computer/Intranet/Internet Computer/Intranet/Internet based Training:based Training: Adobe Adobe Captivate as used by Captivate as used by SCCOE SCCOE
Procedure Development Procedure Development SoftwareSoftware
2006 HS/EHS
DirEctorS’ inStitutE
IS Training & Technical IS Training & Technical Assistance – Pros/ConsAssistance – Pros/Cons
• Workshop ConferenceWorkshop Conference• Users GroupUsers Group• On-SiteOn-Site• Web basedWeb based• Video TeleconferenceVideo Teleconference• Audio TeleconferenceAudio Teleconference• Computer Based TrainingComputer Based Training
2006 HS/EHS
DirEctorS’ inStitutE
IT RolloutIT Rollout
roll out‧roll out‧ –noun –noun 1.the first public showing of an aircraft. 1.the first public showing of an aircraft.
2.2.Informal. Informal. the introduction or the introduction or inauguration of a new product inauguration of a new product or service, as by an advertising or service, as by an advertising campaign, public campaign, public announcement, or exhibition: announcement, or exhibition: the most lavish rollout in soft-the most lavish rollout in soft-drink history.drink history.
• Is your Is your productproduct ready for rollout? ready for rollout?– Rollout TeamRollout Team– Implementation Plan & ScheduleImplementation Plan & Schedule– Pilot-tested Written ProceduresPilot-tested Written Procedures
• Data entry/collection/reportingData entry/collection/reporting• Admin: security / user supportAdmin: security / user support
Top 10 List for Top 10 List for Tech-SuccessTech-Success
1.1. Management Support & OversightManagement Support & Oversight2.2. Staff Training & SupportStaff Training & Support3.3. IT Staff Understand the Head Start MissionIT Staff Understand the Head Start Mission4.4. Authority to ImplementAuthority to Implement5.5. Feasibility Study - Cost/Benefits (ROI)Feasibility Study - Cost/Benefits (ROI)6.6. Integrated Program & Technology Integrated Program & Technology
Assessment & PlanningAssessment & Planning7.7. Testing: Initial & PilotTesting: Initial & Pilot8.8. ““Packaged” Rollout of Tech ProjectsPackaged” Rollout of Tech Projects9.9. Written, Integrated Program & IS Written, Integrated Program & IS
• Policy & Procedure DevelopmentPolicy & Procedure Development– Center for Community FuturesCenter for Community Futures www.cencomfut.comwww.cencomfut.com