2006 Customer Survey How Reduce Backing Accidents Fleet.Utah.Gov updates

Fleet Forum AgendaSeptember 25th 9:00 – 1:00State Library250 North 1950 West, Room 218Salt Lake City, UT

• 2006 Customer Survey• How Reduce Backing Accidents• Fleet.Utah.Gov updates• Emergency Fueling Procedures • 2007 Replacement Vehicle Program• Take Home Operators/Approvals

Customer Survey Preview

(after a quick review)

Presented by Margaret ChambersDivision Director

Action Items (from last survey)

• Create low usage report for the web

Secured Reports

Action Items

• Create low usage report for the web

• Spray off new vehicles before giving to customers

Action Items • Create low usage report for the

web• Spray off new vehicles before

giving to customers• Motor Pool AFV vehicle

information– Customers stated they were not being told they were

receiving an AFV vehicle. They would also like the procedure explained if they do not know how to use one.

Action Items

• Create low usage report for the web

• Spray off new vehicles before giving to customers

• Motor Pool AFV vehicle information

• Need to know Tire Locations

From our main web page

Action Items

• Driver training video and books do not match

• Modify the Dirty Dozen report to exclude any class_class_meter's that end in -LU from the Zero Miles section of the report.

• Out of country travel with vehicles

Services/Fleet

Margaret Chambers

Division of Fleet Operations

Phone #801-538-9675

Division Director

[email protected]

Preventing Backing Accidents

Presented by Cerena Crosby

Backing is responsible for 11% of State of Utah accidents

for Fiscal Year ‘06

Backing is responsible for 3% of all accidents nation wide

Objectives

At the end of this presentation, you should understand:

• How to safely back a vehicle

• How to identify a vehicle’s blind spots

• How to prevent a “backover” accident

• Parking lot safety precautions

Introduction

Motor vehicle crashes are costly in different ways – in human lives, injuries, property damage, and to society as a whole in related insurance costs.

According to a U.S. Dept. of Transportation study conducted in 2000, the most common type of crash in the United States is called “Property Damage Only” (PDO). During the year 2000, 12.3 million vehicles were damaged in PDO crashes that were reported to police, and it was estimated that another 11.3 million PDO crashes occurred but were not reported to police, for a total of 23.6 million PDO – involved crashes.

Introduction, cont’d.

This presentation will examine one of the most common types of property damage only crashes –collisions which occur while backing.

Introduction, cont’d.

We will also discuss strategies to avoid backoverinjuries of pedestrians.

Backing Situations

As a typical driver, you may not have given much thought to how you back your vehicle. However, backing requires special skill and attention. Why?

Backing Situations, cont’d.

When might you need to back your vehicle?

• From a parking space in a lot

• From a driveway

• From a parking space at a curb when your way forward is blocked

•When you are parallel parking

Blind Spots

We know that backing is difficult because our field of vision is partially blocked by our vehicle. This results in what are called “blind spots.” Virtually all vehicles have blind spots. The extent of these blind spots depends on the type of vehicle (trucks, vans and SUVs have larger blind spots) and the height of the driver (the shorter the driver, the larger the blind spots).

Remember . . .

Blind spots exist even when rear-view and side mirrors are used!

Blind Spots, cont’d.

Blind spot directlyin front of

vehicle

Blind spot directlybehind vehicle

Blind spot at the rear side of vehicle

Blind spot at the rear side of vehicle

As an example, according to Consumer Reports, blind spots behind a vehicle for an average-height driver (5’8”) include 12.5 feet behind a 2004 Chevy Malibu and 23 feet behind a 2003 Dodge Grand Caravan. For drivers shorter than 5’8”, blind spots grow larger.

Common vehicle blind spots

Blind Spots, cont’d.Certain conditions may present additional blind spots:

• Trees and bushes may block your view

• Your visibility may be limited by mud, dirt, snow and ice on your vehicle’s windows

Remember that pedestrians have blind spots, too. People wearing hats, dark glasses, who are vision-impaired, or using umbrellas may walk into your vehicle’s path.

Blind Spots, cont’d.

So what do blind spots mean to you, the driver? You must remember that you may not be able to see in all directions around your car, so you must be very cautious when driving forward, changing lanes, and particularly when backing your vehicle.

Backover Accidents

While any collision can be serious, a special concern relating to backing collisions is what are called “backovers.” Quite simply, backovers occur when a driver backs into or over a pedestrian.

According to the Center for Disease Control and Prevention, an estimated 2,767 people were treated in U.S. emergency rooms from July 2000 through June 2001 because someone backed over them.

Backover Accidents, cont’d.

According to Janette E. Fennell, Founder and President of Kids and Cars, “In the U.S., at least 72 children were backed over and killed in 2003; (more often than one child per week) often by a relative in their own driveway, and often by a larger vehicle such as a van, SUV, or pickup truck.”

Backing Safety

We know that backing a vehicle poses special hazards, so what can we do to lessen the risk of a collision or backoveraccident? Let’s examine some basic safety precautions.

Backing Safety Precautions

Always check behind and under your vehicle for pedestrians (especially small children), pets and small objects BEFORE you start to back up.

Backing Safety Precautions

Do NOT rely on your rear and side view mirrors when backing. Physically turn your head and look back over your right shoulder to make sure your path is clear. Back SLOWLY!

Backing Safety Precautions

Do not back into an intersection. Go around the block instead!

Backing Safety Precautions

Be cautious when driving and backing in parking lots. Why? Many people don’t think they need to obey rules of the road in these lots. They drive across marked lanes, speed, and ignore stop and yield signs. This can lead to collisions, particularly when you are backing and they appear suddenly behind your vehicle.

Other parking lot hazards include “runaway” grocery carts, people pushing strollers behind your vehicle, and cars rushing to pull into a suddenly-vacated parking space.

Backing Safety Precautions

Remember to drive and back slowly, and to be observant, particularly in parking lots.

Quick Quiz: What is this driver doing incorrectly? (see next slide for answer)

Backing Safety Precautions

Answer: The driver is driving in the wrong direction – notice how she may run head-on into any car that backs out of a parking slot and tries to exit in the correct direction.

Course Information

Course Author: Lynne Presley, Oklahoma Department of Corrections, Staff and Organizational DevelopmentData Sources: Oklahoma Driver’s Manual, revised April 2003, Oklahoma Department of Public Safety; California Dept. of Motor Vehicles, http://www.dmv.ca.ov; Kids and Cars, http://www.kidsandcars.org

Course Released: June 2004

Additions: Cerena Crosby, State of Utah, Fleet Operations

Cerena Crosby

Division of Fleet Operations

Phone #801-965-4194

Support Services Coordinator

[email protected]

Fleet.Utah.Gov Updates

Presented by Sam LeeDeputy Director

Web Page Update

• New web page design for Administrative Services

• What is different?– See the navigation guide

• Web page roll out date

• Review of on-line web reports– Dan Martinez

New web page design for Administrative Services

All the Divisions in Administrative Services have been working for the past three months to redesign our web pages

What is different?

What is different?

What is different?

Searching Utah.gov

Link to other DAS Divisions

Navigation Guide

fleet.utah/govWebsite%20Navigation%20Guide.pdf

Web Page Rollout Date

• October 2nd is the day the new web page design will be revealed

Review of on-line web reports

Dan Martinez

Sam Lee

Division of Fleet Operations

Phone #801-538-3254

Deputy Director

[email protected]

Questions?

Emergency Fueling Procedures

Presented by Pat BersieDepartment of Public Safety

Division of Emergency Services and Homeland Security

Emergency Preparations Planner III

801-538-3400

[email protected]

Vehicle Replacement Program

Presented by Anne StehnoPurchasing Agent

Vehicle Replacement on the Web

•In the past…

•Your agency received a spreadsheet from me listing the vehicles that were up for replacement

•You completed the areas on the list I needed and sent it back to me so I could order the new vehicles

•If you wanted to know the status of the replacement vehicle you had to contact me to get this information

Vehicle Replacement on the Web

•Now…

•You will continue to receive the replacement list in spreadsheet form however your response will be be sent via our web-based program

•This will allow you

• to have easier access to the vehicle replacement information

•to view new vehicle information for each replacement

•to see when a vehicle is expected to arrive

•to see when a vehicle actually arrives

Fleet Focus log-in will give access to the menu

Four different parameters to access the replacement list for review and approval

Initial vehicle approval screen allows access to approving the vehicle for replacement as DFO has specified or to view additional information about a specific vehicle

An individual vehicle can be viewed with changes allowed to certain fields and comments can be sent to DFO when approval is submitted

Agency has a final screen to make sure that the vehicle approval information is ready to be sent to DFO

Additional vehicles can be requested by the agency to add to the replacement list for the current year

Additional vehicle requests must include supporting documentation

There are four reports available to review the status of the replacement vehicles

The first is the Replacement Report

As vehicles are approved by the agency they will appear on the Vehicles Approved report

Once a vehicle has been ordered and its information put into Fleet Focus the new vehicle information can be seen on the Vehicles Ordered report

As vehicles arrive their information can be seen on the Vehicle Arrivals report

TRAININGOctober 11, 2006

9:00 a.m. to 12:00 pm

- or -

October 12, 2006

1:00 p.m. to 4:00 p.m.

State Office Building Auditorium

Sign up through our Calendar of Events at http://fleet.utah.gov

Anne Stehno

Division of Fleet Operations

Phone #801-619-7242

Purchasing Agent

[email protected]

Take Home Operators and Approvals

Presented by Sam LeeDeputy Director

Take Home Presentation Outline

• A short review of “take home” categories

• What does the fleet administrative rule say? R27-3 (Sections 6-9)

• Why the “take home” memo in 2006?• Past procedures• Procedures for calendar year 2007• The take home web report

A Short Review…

3 categories of take home vehicles:

– Personal Use• Only allowed if referenced in state statue• Elected officials, some appointed positions, DPS

– Commute Use• Use of a state vehicle to travel to/from home and a

designated work location

– Exempt• The vehicle is taken home because:

– the state employee is on call or– the employee uses the vehicle as an “office”

What Does the Fleet Administrative rule say?R27-3 (Section 6)

R27-3-6(1)Each petitioning agency shall, for each driver

being given commute or take home privileges, annually…complete the proper online form from the DFO website.

(4)All approvals for commute or take home privileges shall expire at the end of the calendar year on which they were issued…Agencies shall be responsible for submitting any request for annual renewal of commute or take home use privileges.

(5)Commute use is, unless specifically exempted under R27-3-8, infra, considered a taxable fringe benefit as outlined in IRS publication 15-B.

What Does the Fleet Administrative rule say?R27-3 (Section 7)

R27-3-7 (1)

Commute or Take Home use may be approved when one or more of the following conditions exist:

(a) 24-hour "On-Call." Where the agency clearly demonstrates that the nature of a potential emergency is such that an increase in response time, if a commute or take home privilege is not authorized, could endanger a human life or cause significant property damage.

(b) Virtual office. Where an agency clearly demonstrates that an employee is required to work at home or out of a vehicle, a minimum of 80 percent of the time and the assigned vehicle is required to perform critical duties in a manner that is clearly in the best interest of the state.

What Does the Fleet Administrative rule say?R27-3 (Section 9)

R27-3-9 (1)Agencies with drivers who have been granted commute or take home privileges shall establish internal policies to enforce the commute use, take home use and personal use standards established in this rule.

Agencies shall not adopt policies that are less stringent than the standards established in these rules.

Why the “take home” memo in 2006?

• Fleet Operations has the responsibility to document and track take home vehicles.

Division Statue Reference – 63A-9-401(1)(d)(viii)The division shall:make rules establishing requirements for business and personal use practices, including commute standards

Administrative Rule Reference – R27-3-6(2)“Approval for commute or take home privileges must be obtained from the executive director of the agency.”

Why the “take home” memo in 2006?

• This year there will be a phrase in the online form from Fleet Operations that states:

– Your agency has written approval from your Executive Director authorizing your driver to have “take home” status

– The person entering take home information will also need to reference which take home category your driver is approved for (personal use, commute, exempt)

Past Procedures

For calendar year 2006 take home information was entered at the

driver

and

vehicle

level

Procedures for calendar year 2007

• What is different this year?– Take home documentation is

moving from a vehicle and operator level to just documenting the take home status at the Operator level

– The on-line input process will be very similar to calendar year 2006

The Take Home Web Report

• “Take Home Vehicle List”

Web page address: Fleet.utah.gov

Select “Reports”Fleet Secured Reports

Log in screenTake Home Vehicle List

The Take Home Web Report

Questions?

Sam Lee

Division of Fleet Operations

Phone #801-538-3254

Deputy Director

[email protected]