2006 Aviation Supply Chain Business Conference 2006 Aviation Supply Chain Business Conference Small Business Workshop Small Business Workshop Crystal Ober Crystal Ober & & Harriett Reddrick Harriett Reddrick Small Business Specialists Small Business Specialists June 6-8, 2006 June 6-8, 2006
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2006 Aviation Supply Chain Business Conference Small Business Workshop Crystal Ober & Harriett Reddrick Small Business Specialists June 6-8, 2006.
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2006 Aviation Supply Chain Business Conference2006 Aviation Supply Chain Business Conference
Small Business WorkshopSmall Business Workshop
Crystal OberCrystal Ober&&
Harriett ReddrickHarriett ReddrickSmall Business SpecialistsSmall Business Specialists
•BSM (Business Systems Modernization) replaces DLA’s legacy material management systems with a state-of-the-art system linking the entire supply chainfrom customer to supplier modified from commercial systems.
•Effort restructured DLA systems as well as supply chain structure.
•In October 2004, Product centers and OEM supplier teams were restructured andrenamed “Integrated Supplier Teams” and “Integrated Customer Team.”Known as the Big Bang.
•Completion in late 2006 when all DSCR NSNs should be migrated to BSM.
•List of migrated NSNs is available at: https://www.webflis.dlis.dla.mil/WEBFLIS/ASPscripts/pub_search_BSM.aspx
•The website address for the Supplier Information Resources page of BSM is: http://www.dla.mil/j-6/bsm/SIRC/default.asp
DSCC
DSCP
DSCR AviationOEMNSN-166K$978M
C&ENSN-90K $1,133M
Release 2.2 RTSO AMMA
STA
BIL
IZA
TIO
N
C&TDrs ClothNSN-9 K$245M
Subs PV FSE/DFSNSN-3K$56M
Def WSDetachmtNSN-107K$289M
MaritmeNSN-269K$423M
Maritme/AviationNSN145K $417M
Maritme/LandNSN-242K$630M
Maritime/LandNSN-78K$434M
Med 2ECATItms-770k$80M
Medical 3PharmNSN-25KItms-255K $1,244M
Medical 4Med/SurgNSN-38KItms-2K$2,030M
Medical 1CapitalEquipmt$250M
DSCP Operational Acctg
HQ – Operational Acctg.
DSCR Operational AcctgDSCC Operational Acctg – Pilot & Rollout
•BSM solicitations and awards begin with “SPM” or “SPE”. Legacy awards began with “SP0”
•Clause numbering has changed to reflect BSM clause numbers. The Acquisition Reference List (aka Master Solicitation) reflects these changes. List of legacy and corresponding BSM clauses can be found at http://www.dscr.dla.mil/proc/CLAUSES/clauses.html
•Clause numbers such as I94 or E6 are now being replaced by new clause numbers like I19A06 orE46A17
•Purchase request numbers no longer begin with YPG, RPG or NPG and no longer have 14 digits. They now are 10 digit numeric (i.e. 0012303704)
Customer Direct aka DVD (procurement request that comes directly from a vendor)DLA Direct aka Stocked ItemFSC (Federal Supply Class) aka Material GroupOutline Agreement aka Long Term Contract.Hub and Spoke Network: distribution network that allows vendors to ship new DLA materiel to any point in the network based on demand and supply plans. Materiel will be primarily bought to the Hubs (usually Tracy CA and Susquehanna PA) pushed to the SpokesSupplier Relationship Management (SRM): management of relationships between DLA and selected suppliers. Managers will manage these suppliers to the levels of performance and performance targets specified in their contractsSupply Planner: plans for supply requirements and creates and maintains Supply Plans. Part of Integrated Supplier TeamDemand Planner Plans for customer demand and creates and maintains Demand Plans. Develops, enriches and publishes the final Demand Plan forecast. Part of Integrated Customer TeamCustomer Account Specialist (CAS) The customer facing point of contact on the Integrated Customer Team (ICTs)
•Prior to January 2006, contracts performed in BSM were not counted toward the vendor’s ABVS score.
•In December 2005, vendors were informed that BSM performance data from June 1 – December 31, 2005 would be made available through the challenge process prior to its inclusion in your ABVS score, with inclusion expected to take place in March 2006.
•After input from vendors, a decision was made to utilize BSM data for award issued January 1 2006 and forward.
•In addition, effective January 1, 2006, ABVS will also begin to capture performance data on awards for non-NSN items.
•As always, vendors are strongly urged to review their performance data often and coordinate with the appropriate ABVS Administrator to resolve any concerns. ABVS POC is Carolyn Harris 804-279-6431 or Mary Ann Hubbard 804-279-5790.
Exceptions to Public Posting
• Clause 52.211-9011 & 52.213-9008 (PACE)• Delivery is critical element to BSM
Attainment Plan.• Delivery will only be evaluated when
identified in solicitation as an evaluation factor—otherwise, no preference for offers/quotes will fewer delivery days.
• Quoting/offering a greater number of delivery days than requested may result in less favorable evaluation.
BSM DELIVERY EVALUATIONBSM DELIVERY EVALUATION
Combined/Cascading Set-Asides
• Achieving small business goals via multi-tiered competition
• Offers considered in hierarchical tiers• All SBs can submit quotes• BSM automated solicitations only (SASP T
solicitations $2,500 to $100,000)• Logic will not be used in manual solicitations (RFQs)• Systems logic allows consideration of more than one
kind of set-aside in a combined or “cascading” fashion, according to the order of precedence
• Simultaneously accommodates SDV, HUBZone and total SB set-asides
• At time of solicitation, if there is a reasonable expectation of receiving offers from two or more SDV or HUB small business concerns, the BSM software will use a combined solicitation
• Expectation of offers is based on BSM award and quote history
• All SBs are encouraged to submit quotes on Cascading Set-Asides.
• Order of precedence will be stated in the solicitation
Three types of cascades: • 1. SDV & HUBZone—expectation of
receiving offers from 2 or more SDV or HUBZone SBs (Clause 52.219-9013 or 9014)
• 2. SDV—expectation of receiving offers from 2 or more SDV SBs (Clause 52.219-9015 or 9016)
• 3. HUBZone—expectation of receiving offers for 2 or more HUBZone SBs (Clause 52.219-9008 or 9009)
Types of Combined Set-AsidesTypes of Combined Set-Asides
Combined SA Order of Precedence
• Service-Disabled Veteran-Owned Small Business
• HUBZone Small Business
• Small Business
• Unrestricted
Combined Set-Aside Order of PrecedenceCombined Set-Aside Order of Precedence
Sample Cascade
If solicitation went out with expectation of SDV and HUBZone offers, evaluation would be performed in the following order of precedence:
1st tier: SDV Small Businesses2nd tier: HUBZone Small Businesses3rd: Other Small Businesses
If no qualified quote is received from a small business at a fair market price, the set-aside will be withdrawn and the buy re-solicited on a unrestricted basis.
Ref: DLAD 19.590(b)
SAMPLE CASCADE/COMBINED SET ASIDESAMPLE CASCADE/COMBINED SET ASIDE
FAST Awards• On solicitations, a Fast PACE icon on the DIBBS “search
results” screen identifies Fast PACE solicitations.
• These solicitations, estimated to be less than $2,500, are not set-aside for small businesses.
• The solicitations may be awarded prior to the solicitation return date/time.
• Commencing at 3:00 P.M., 3 business days after the issue date, and continuing every day thereafter at 3:00 P.M. until the return date, all quotes $2,500 or less will be evaluated by DLA’s Procurement Automated Contract evaluation (PACE) program for an early award.
FAST AwardsFAST Awards
Auto IDPOs
• Creates IDPO awards for DLA stock replenishment items.
• Uses pricing logic & other automated filters to make fully automated and buyer assisted automated IDPO awards.
• Considers only “qualified quotes” for award. Qualified quotes are bids without exception & alternate bids.
• Awards do not specify a firm quantity of supplies other than a minimum quantity.
• Identified by a "U" in the 9th position & an "alpha" in the 10th position (i.e. "UA" "UB" etc.) of the solicitation number.
• If no qualified quotes are received or Auto IDPO is unable to make a price reasonableness or contractor responsibility determination, manual evaluation will be done
Ref: 52.213-9008 Procurement Automated Contract Evaluation (PACE) Information (JAN 2006) – DLAD Part II
AUTO IDPOsAUTO IDPOs
Auto IDPOs
• No limit to number of orders issued during the contract period
• Contractor’s method of accepting the IDPO is their performance on the first delivery order. Once that order is performed, the contract is formed and contractor agrees to honor additional orders. Different from legacy where bilateral signature was acceptance
• Same set-aside logic as automated purchases• Probably be a base and two year IDPO
AUTO IDPO Important RemindersAUTO IDPO Important Reminders
Auto IDPOs
DIBBS Navigation or BSM questions???
Inside Virginia 800-544-5634
Outside Virginia 800-227-3603
DIBBS & BSM HELPDIBBS & BSM HELP
Auto IDPOs
• What is a Service Disabled Veteran?– A veteran with a disability that is service connected
• What is a Service Disabled Veteran-Owned Small Business?– A business directly owned and controlled at least
51% by one or more service disabled veterans and
– Qualifies as a small business under applicable NAICS Code
SDVOSB PROGRAMSDVOSB PROGRAM
Auto IDPOsSDVOSB SET-ASIDESSDVOSB SET-ASIDES
• Competitive – FAR 19.1405 and 52.219-27– Expectation of two SDVOSBs, SB product – Award will be made at fair market price
• Sole Source – FAR 19.1406– Sole source awards – only one SDVOSB can satisfy the
requirement
SDV Program Manager Anne Mastrincola 804-279-5242
Auto IDPOs
• Company must be located in a HUBZone – http://www.sba.gov/hubzone/
• 35% of employees reside in a HUBZone
• Must be certified by SBA prior to submittal of proposal
• Company must perform 50% of manufacturing cost
• Dealers must provide the product manufactured by a HUBZone SB
HUBZONE REQUIREMENTSHUBZONE REQUIREMENTS
Auto IDPOsHUBZONE PROCUREMENT PROGRAMSHUBZONE PROCUREMENT PROGRAMS
• Competitive – FAR 19.1305 and 52.219-3– Expectation of two HUBZone SB manufacturers
– Award will be made at fair market price
• Sole Source – FAR 19.1306– Sole source awards – only one HUBZone can satisfy the
requirement
• Notice of price evaluation Preference– FAR 19.1307 and 52.219-4
– 10% price evaluation preference – only on projects not
set-aside for SBs – Unrestricted/full & open type projects
HUBZone Program Manager, Connie McNeill (804) 279-5290
Auto IDPOs
Less than $100K/Legacy– www.dscr.dla.mil
– Click Business Opportunities» Electronic Commerce» Open RFQ and Backorder Search
Greater than $100K– www.fedbizopps.gov– Search by Contracting Activity and type of set-aside
What does it take to set-aside a procurement for small business?
Dollar thresholds:– $2,500 - $25K – 2 SBs offering the product of 2 different
manufacturers (small or large)– $25K - $100K – 2 SBs offering the product of any Small
Business – > $100K SBs offering the product of 2 different Small
Businesses
SET-ASIDE GUIDELINESSET-ASIDE GUIDELINES
Auto IDPOs
FAR 15.503(a)(2), Notification to Unsuccessful Offerors, Preaward Notices for Small Business Programs – projects > $100K
– Contracting Officer (KO) shall notify each offeror in writing prior to award & after completion of negotiations & Determination of Responsibility
– Notice shall state:• Name & address of apparent successful SB offeror• Government will not consider revisions to offeror’s proposal• No response is required unless basis exist to challenge the SB
size status• Notice is not required when KO determines in writing urgency
of project or 8A SA (non-competitive)
SIZE PROTESTSSIZE PROTESTS
Auto IDPOs
• Protest received regarding business size representation must contain the basis for the challenge with evidence supporting the claim
• Any KO who receives a Size Protest (timely or not) shall promptly forward protest to area SBA
• Timely Size Protests should be received by KO within five business days from receipt
• May be made orally if confirmed in writing either within the five day period or by letter post marked no later than one business day after oral protest
SIZE PROTESTS (con’t)SIZE PROTESTS (con’t)
Auto IDPOsELECTRONIC INVOICES SUBMISSIONELECTRONIC INVOICES SUBMISSION
Wide Area Work Flow – Receipt and Acceptancehttps://wawf.eb.mil
Web Invoicing Systemhttps://ecweb.dfas.mil
American National Standards Institute (ANSI)http://www.X12.org
Auto IDPOs
• What issues do you need to be addressed
• Question/Answer time
• Did you know there is an on-line place to get your concerns addressed ? Ombudsman web site found at www.dscr.dla.mil click on DSCR SB Office click on Ombudsman: