2006-2007-annrep

Holroyd: The Gateway to Western Sydney

Annual Report 2006-2007

Corporate Governance Community Environment Infrastructure

Incorporating:

Audited Financial Reports to 30 June 2007 State of Environment Report 2006 / 2007

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Contents Introduction to Holroyd City Council.....................................................................................2 Holroyd City Council and Corporate Governance ................................................................5 Principal Activities & Achievements .....................................................................................8 Condition of Public Works..................................................................................................74 Summary of Legal Proceedings.........................................................................................77 Policy & Provisions for Elected Members ..........................................................................82 Major Contracts .................................................................................................................99 Environmental Issues ......................................................................................................101 Services to People of Diverse Cultural & Linguistic Backgrounds ...................................104 Children’s Needs .............................................................................................................109 Promotion of & Access to Community Services...............................................................113 Human Resources Activities ............................................................................................117 External Bodies................................................................................................................122 Freedom of Information....................................................................................................125 Privacy & Personal Information Protection Act ................................................................138 National Competition Policy .............................................................................................140 Miscellaneous ..................................................................................................................142

Rates and Charges Written Off Summary of Works on Private Land Grants and Contributions made under Section 356

Audited Financial Reports to 30 June 2007 State of the Environment Report 2006/2007


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Introduction to Holroyd City Council The City of Holroyd The City of Holroyd is the Gateway to Western Sydney. Its area is 40.3 square kilometres. The estimated population exceeds 95,000. Historically, it was an area rich in native vegetation, fish, bird and other animal life. For 40,000 years indigenous people, mainly from the Darug tribe, thrived in the region until the arrival of the Europeans in the eighteenth century. From the available records it is noted that the first meeting between the indigenous people and the Europeans took place around 1790. With the expansion of Parramatta to the regions of Prospect and Toongabbie the seeds were sown for the development of the Holroyd District. From small scale farming and grazing of stock the European settlers began to transform the area. Between the two World Wars a mini industrial revolution took place in the area. However the real expansion of Holroyd began with the housing boom of the fifties and sixties. The civic leaders accepted the challenges that accompany rapid development and ensured that Holroyd continued to be a better place to live. Despite pressures of population increases and increased demand for housing and infrastructure the open areas, which were an integral part of the lifestyle of the pioneers, have been maintained. Holroyd can be proud of its diverse and living community. The City Strategic Plan The City Strategic Plan for Holroyd embodies the Council’s Charter under which it institutes its management and coordination of activities of the City. While it looks closely at the next four years it will be cognisant of long-term goals. The City Strategic Plan is the major platform through which elected representatives and the Council staff will provide leadership in serving the City and the wider community. While the Council’s Strategic Plan will identify the major issues that affect the activities of the area, the focus will be on goals to be achieved in four important groups, ie, Corporate Governance, Community, Environment and Infrastructure. For further information visit our website: www.holroyd.nsw.gov.au. Holroyd City Council Contact Details Council Chambers and Administration Building 16 Memorial Avenue PO Box 42 Merrylands NSW 2160 Merrylands NSW 2160 Phone: (02) 9840 9840 (24 hour service including after hours emergency) Facsimile: (02) 9840 9734 Business Hours: 8:00 am to 4:30 pm Monday to Friday Email: [email protected] Website: www.holroyd.nsw.gov.au


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HOW COUNCIL WORKS

MAYOR AND COUNCILLORS MANAGER CORPORATE REVIEW

GENERAL MANAGER FACILITIES MANAGER

MANAGER MEDIA RELATIONS

DIRECTOR CORPORATE & FINANCIAL SERVICES

DIRECTOR ENGINEERING SERVICES

DIRECTOR ENVIRONMENTAL &

PLANNING SERVICES

DIRECTOR LIBRARY AND COMMUNITY SERVICES

MANAGER FINANCIAL SERVICES

MANAGER HUMAN RESOURCES

CUSTOMER SERVICES TEAM LEADER

RISK MANAGER

MANAGER ADMINISTRATIVE SERVICES

MANAGER INFORMATION TECHNOLOGY SYSTEMS

MANAGER ASSETS AND ENGINEERING SERVICES

MANAGER PARKS AND BUILDINGS

MANAGER TRAFFIC DEVELOPMENT

MANAGER WORKS

MANAGER DEVELOPMENT

MANAGER ENVIRONMENTAL HEALTH

MANAGER STRATEGIC PLANNING

MANAGER CHILDREN SERVICES

MANAGER COMMUNITY SERVICES

MANAGER LIBRARY SERVICES

Council and Corporate Governance


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Council and Corporate Governance Corporate governance refers to the way in which Council is directed, controlled and held to account. It is concerned with structures and processes for decision-making and with the controls and behaviour that support effective accountability for performance outcomes/results. It encompasses authority, accountability, stewardship, leadership, direction and control exercised by the organisation. The following key operating principles underpin the corporate governance framework within Council: Openness - providing residents with confidence regarding the decision-making processes and actions of the Council in the management of their activities and enhances Council’s communication with the residents. Integrity – displaying honesty and objectivity as well as high standards of propriety and probity in the stewardship of public funds and the management of Council affairs. Accountability - Councillors and staff taking responsibility for their decisions and actions and submitting themselves to appropriate external scrutiny. This is achieved through the Audit and Governance Committee and other reporting mechanisms. Risk Management - identifying, analysing and mitigating risks which could prevent Council from achieving its objectives. Business continuity is closely related to risk management. Council’s business continuity plan ensures that the organisation is prepared for any foreseeable or unforeseeable event and will continue operation. Council and Stakeholders Council strives to engage its citizens in policy making. It considers such action as a sound investment for its future in line with the corporate governance principals. Council obtains information, perspectives and solutions from a wider section of the community. The input is derived from many and varied sources: • Council’s elected representatives; • Council’s Advisory Committees; • Section 355 Park Committees; • Community consultation with specific interest groups; • Council sponsored community BBQs at local parks; • City festivals; • Citizenship and other award ceremonies. Overall, Council provides many opportunities for stakeholders to be partners in the democratic process. Audit and Governance Committee The Audit and Governance Committee meets on a quarterly basis. The Committee consists of the Mayor and two Councillors, the General Manager and one independent member. The Director of Corporate & Financial Services, Manager of Financial Services, Manager of Corporate Review and the External Auditor attend as Observers.


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The role of the Committee is to: • Provide assurance as to the integrity of the Council’s financial position; • Review the effectiveness of the internal controls through short term and long term audit

plans; • Consider reports arising from internal audit work; • Consider the External Audit Reports and management letters; • Review the risk management analysis. Ethical Standards Council’s Code of Conduct provides a framework for ethical decision making by Councillors, staff and community representatives. All new staff are provided with Code of Conduct training during induction. Existing staff are given refresher training during staff meetings. Council’s Statement of Business Ethics sets out its expectations on how it envisages its contractors, consultants, developers will maintain standards of professional behaviour when dealing with Council. These statements are issued to all suppliers, development applicants, contractors, consultants and others. Risk Management Council acknowledges that it faces a range of risks that could impact on the achievement of its objectives. To minimise the risks, Council has implemented the following early warning systems: • Financial risks are examined through Monthly Budget Reviews and Quarterly Financial

Health Checks; • Environmental risks are monitored through regular inspections, prompt response to reports of

possible environmental damage and through vigilance; • Health and safety risks are reviewed through Council’s Holsafe program and Safety

Committees. • Corruption risks are assessed through the Governance Health Checks; • Operational risks – reviewing and assessing business continuity plans; and • Compliance risks – reviewing compliance with regulatory requirements on a bi-annual basis. Currently, a GAP Analysis of the Disaster Recovery and Business Continuity Plan is being undertaken.

Principal Activities and Achievements


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General Manager’s Department Core Business The core business of this Department is to develop and manage Holroyd’s civic and related functions on behalf of Council and the Community. Initiatives and Achievements Corporate Review Corporate Review is a function that incorporates the Executive Development Control Unit, Internal Audit, Complaints Handling, Management and Review process for tendering and purchasing. The major tasks undertaken by Corporate Review included:

• Administration of Executive Development Control Unit; • Financial audits including expenditure reviews; • Constant scrutiny of complaints management; • Probity auditing of major projects; • Performance audits; • Participation in the Tender Review Panel; and • Corporate Governance issues such as risk management, fraud and competition

corruption prevention strategies and unauthorised use of resources. Media Relations and Promotions Throughout the 2006 / 2007 financial year the Media Relations and Promotions Unit fulfilled its objective of promoting awareness of Council’s services within and beyond Holroyd City by organising special and public events and media management. The range and complexity of civic functions and publicity work for Council continued to grow, including:

• Australia Day Events (January 2007); • Annual Holroyd CityFest (April 2007); and • Local Government Week (July - August 2006);

The unit also helped support:

• The Mayoral Charity Golf Day (April 2007); and • PetFest (September 2006).

The unit kept the community informed about Council, it’s activities, achievements and services by producing:

• Four editions of The Holroyd City Herald (Council newsletter delivered to households across Holroyd City);

• Annual Report to residents (summary produced as a 'community report' and distributed within The Holroyd City Herald in December 2006 – January 2007);

• Weekly Corporate Page in local newspapers - 51 editions produced and published in the local newspapers;

• More than 100 media releases written and distributed to the media;


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• More than 110 information requests from journalists answered; • 51 speeches written for Mayor/key Council staff; • Banners, postcards, posters, fliers produced in-house; • Advertisements for newspapers and internet media developed in-house.

Function Centres An increase in patronage is a measure of the high esteem in which the Centre is held amongst both the corporate and private communities of the area. The kitchen still produces an average of 500 meals per week for the Meals-on-Wheels Service. The Centre has now expanded into the wedding function market. It is anticipated that Council’s return on investment will be at its highest level for over five years. The Centre is pleased to receive praise from its satisfied customers for providing a very good service. The Redgum Centre is the largest community hall throughout the City. The venue has a permanent tennant and is booked on Fridays and Saturdays for community events. Its large stage makes it a favourite for drama and theatre groups. Patronage has been exceptional this past year with not one free Saturday or Sunday all year.


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General Manager’s Department - Report to 30 June 2007 Strategic Objective - To effectively and efficiently develop and manage Holroyd’s civic and related functions on behalf of Council and the

Community

PROGRAMS SERVICES TO BE PROVIDED KEY PERFORMANCE MEASURES (OPERATIONAL)

CORPORATE REVIEW Coordinate the Executive Development Control Unit Operational and Performance Audits

Management Plan

Tender and Purchasing Reviews

Probity Reviews

Reduction in median times in determining DAs. Review of Internal Audit Program adopting new tasks on a priority basis. Effectively review and change the Management Plan reporting format. Annual savings in excess of $150,000. Ongoing monitoring of compliance with ICAC, Ombudsman and other statutory requirements.

MEDIA RELATIONS & PROMOTIONS

Media liaison and publications Annual events coordination and Special Civic

Events

Prompt and accurate responses provided to all media inquiries. Managed major events for Australia Day within budget and without major incident. Substantially increased attendance to a record of 10,000 people. Managed major events for CityFest celebrations under budget and without major incident. Good participation levels were achieved.


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FUNCTION CENTRES Business seminars and conferences at the Holroyd Centre

Oversee functions and bookings at Redgum

Function Centre Function and Wedding Reception Centre – ‘City

Hall’ for community and civic meetings Oversee bookings of Council Committee Rooms

Provide Catering Services to Meals on Wheels

Annual Income Level - $796,000 Annual Income Level - $86,000 Available Time Used – 76% Return on Investment – 7% Achieved and ongoing To specification and MOW satisfaction – Achieved.


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Corporate & Financial Services Core Business The core business of this Department is to implement the requirements of Council’s Governance Policy and manage the finance, human resources, customer service, administrative, information technology and risk management services for the efficient and effective operation of Council. Initiatives and Achievements Finance Council has continued to maintain its sound financial position throughout 2006/2007. Council’s audited Annual Financial Reports for the year ending 30 June 2007 show key performance indicators have remained better than industry benchmarks excepting the Asset Renewal ratio which Council is addressing through a new Special Infrastructure Rate and Stormwater Levy. All statutory requirements have been met by the Finance Section in accordance with set timeframes including:

• Statutory Returns; • Fringe Benefits Tax Reporting; • Goods and Services Tax Reporting; and • Legislative compliance.

Council has continued to upgrade and streamline its financial and business management systems to industry standards to provide sound, timely and effective financial management information suitable for operational and strategic decision making. This process includes monthly budget reporting in addition to the quarterly statutory requirements. Under Council’s Investment Strategy and Policy, the investment portfolio continues to provide returns which were at or above industry benchmarks. The services of Fund Managers are used to assist Council in carrying out this function. The Investment Strategy is formally reviewed twice each year. The Finance Section continued its program of best value investigations across corporate support functions as part of the Holroyd Model 2001, designed to achieve cost savings, including motor vehicles, electricity supply, telecommunication services, advertising, printing and stationery, legal services, etc. Council’s new Corporate Information System commenced implementation in early 2007 to go live in July 2007. Significant enhancements to the financial systems are included in the new systems which will provide for a streamlining of processes and improved reporting. Administration Council has met the requirements of the Privacy and Personal Information Protection Act and the Freedom of Information Act.


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There were no other requests for Council to review its policies or practices relating to privacy and personal information protection, nor were there any requests to source or alter personal information during 2006/2007. The number of FOI applications reduced from 81 during 2005/2006 to 66 this year. Applications were completed within the statutory timeframes. The statutory requirements of the FOI Act were met. Council is proactive in its management of records and is well advanced in meeting all requirements of the State Records Act for documentation to ensure the preservation of Council’s corporate memory through sound record keeping practices and the accurate capture of information to meet legal, evidential and accountability requirements. Guidelines for Electronic Records Management have been updated to meet the State Government’s objectives for using information management and technology to deliver government services to the people of NSW. Council is currently proceeding to upgrade its corporate information system to function as the core repository of Council’s evidential business records. The Electronic Business Paper continues to be enhanced and provides Councillors with a detailed history of agendas and minutes, as well as the community through Council’s website. Corporate Information introduced TRIM Context in April 2007. This system enables Council to view all documents electronically making paper files unwarranted. As of 1 January 2000 physical documents once scanned are no longer considered the original document making the electronic version the master document. Staff are now able to view documents electronically not having to wait for files to be delivered to them. Also, multiple staff are able to work on the same file at the same time reducing response times. The State Records Act 1998 still requires that electronic documents have the same retention period as paper documents and electronic documents will be disposed of in accordance with GDA10. Information Technology Council's Information Technology infrastructure continues to be enhanced under a continuous improvement program. Additional software, hardware and mature technologies have been incorporated to enhance Council's business activities and services as set out in the Management Plan. Council has implemented a mix of open source and proprietary software, consistent with the Information Technology strategy of state and federal government departments. Council has used open source solutions for general systems and infrastructure, with proprietary software for specific applications. Council has upgraded its core operational mission critical systems to offer enhanced functionality and reporting facilities for Council staff, statutory authorities and the local community. Council has utilised best-of-breed systems to offer robust, functional and customisable solutions for staff and the local community, including an e-Service portal. This portal offers the public enhanced functionality including the convenience of on-line rate payments and the viewing of published and determined development applications. The e-services portal will be expanded to provide an increasingly wider variety of services. Council has also embarked on a comprehensive re-build of its website utilising a whole-of-council content management system. The aims of this task group are to streamline information flow and to create a more intuitive and functional web presence for the local community.


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For internal customers, this unit continues to provide hardware and software support through its rapid response team, as well as maintaining continuous operations and securing Council's information from loss. For Councillors, the Information Technology unit continues to provide support in the administration of the Electronic Business Paper and other software as well as providing on-site Information Technology support for business related technologies. Risk Management The Risk Management Plan was reviewed in accordance with the Council’s mission, applicable laws and current legislation. Statutory obligations were continually monitored throughout the period. The Unit has been the focal point for monitoring the recent legislative changes and the potential impact that it has on Council and the community. Options for placement of Council’s insurances were again reviewed to ensure best value. Initiatives this year included the development of Council’s Risk Register, a review of Council’s Disaster Recovery Plan and an introduction to Enterprise Risk Management. The Unit continues to support MetroPool, an insurance pool with other Councils through which Council purchases its Public Liability and Professional Indemnity insurances, particularly in regard to claims management and best practices. Metropool performed strongly throughout 2006/2007 meeting its insurance obligations for member Councils whilst increasing the Pool’s equity from $3.70 million to $4.04 million. A review of Council’s rehabilitation processes was undertaken to minimise time lost and consequent impact on Council’s delivery of services. The Risk Management Section continues to provide a forum for discussion of current risk issues and provide another vehicle for feedback to staff generally. Human Resources The ongoing review of all policies and procedures was continued throughout 2006/2007 to ensure they all remain relevant and up to date. A number of new policies were developed and approved by Senior Management Team. The annual staff performance evaluation system has been updated with a policy checklist to ensure all staff have read and understood the policies and procedures that are relevant for their job in the current year. Appointments and salary progression remain based on qualifications, experience and competence. Annual staff performance evaluations enable feedback on performance between managers and staff, and facilitate staff progression, collection of training data and succession planning. The Corporate Training Plan continues in accordance with NAPSA requirements and the Staff Induction Program conducted monthly to highlight the statutory obligations for Council and staff. Competency based training was further developed in the reporting year. Council’s HOLSAFE OH&S Management System has been further enhanced with ongoing promotion, monitoring and reviewing of the system to ensure the organisations OH&S obligations are being met. HOLSAFE Teams have been formed to work on particular projects.


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Council’s Equal Employment Opportunity Plan was reviewed with emphasis again this year on Human Resources policies and procedures and the identification of staff training needs. As identified in the Plan, the activity areas are: communication and awareness, recruitment, selection committee, appointment and transfer, training, higher duties, grievance procedures, conditions of service, access to Council premises, allocation of responsibilities and resources and evaluation of the Management Plan. Council has also endorsed the National Framework of Women in Local Government ‘The Way Forward’ and a Women’s Development Team has been formed to develop strategies to support the recommendations of the Framework. A Workforce Planning Framework has been developed to attract and retain staff in Council. A key aspect for 2006/2007 was phased retirement to assist the capturing of corporate knowledge and assist the aging workforce of Council. Customer Service The review and upgrading of all procedures within the section was an ongoing operation of the section throughout 2006/2007 to facilitate the delivery of new and improved services to meet the changes in customer needs. Procedures are continually reviewed and updated as a matter of course when it is considered that either a minor or major refinement is required and warranted. Customer Service staff continue to assist customers gain access to and understand the operations of Council’s website. Where necessary, a Customer Service Officer will walk a customer through aspects of the site to ensure that the customer gains the most benefit and understands the information available on the site. Regular meetings of the team are held after hours each four-week cycle to review operations, discuss current issues and procedures and improve the operations of the centre. Each member of the team is conscious of the needs of its customers and endeavours to be responsive to those needs. Tasks undertaken by Customer Service are continually reviewed, altered, added to and deleted with a view to improving the service available to and provided to the public. New in 2006/2007 was the implementation of EFTPOS and credit card payment facilities which were made available to customers from 1 July 2007. Corporate Development The format of the Management Plan formulated in 2005 was utilised in 2005/2006 and in 2006/2007. With the proposed Integrated Planning and Reporting project underway it was decided to continue with the 2005 format for 2007/2008. Under this Management Plan there are two essential elements:

The City Strategic Plan The City Operational Plan.

The City Strategic Plan for Holroyd embodies the Council’s Charter under which it institutes its management and coordination of activities of the City. The Plan identifies where the Council wishes to be in 10 years time and how it proposes to achieve this outcome.


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The Council’s Strategic Plan identifies the major issues effecting all the activities of Holroyd City. It focuses on goals to be achieved in four important groups. The City and Corporate Governance Corporate Governance is the way the Council is directed, controlled and held to account. It provides guidelines about how Councillors and Council staff will act in good faith and in the best interests of the stakeholders. The City and the Community This section contains an assessment of the needs of the community at the present time, identifies future requirements in the next four years and contains an analysis of community needs projected towards the year 2020. The City and the Environment Focuses on methods by which the Council can manage and conserve Holroyd’s natural heritage, and facilitate the hand over of a safe and healthy environment to the future generations. The City and the Infrastructure Addresses the aspects of preserving, maintaining and delivery of Council assets in the form of roads, buildings, parks and other facilities. The City Operational Plan covers activities that will:

• Communicate the strategic importance of projects; • How such projects will provide a better city; • The cost of such projects to the community.

The City Operational Plan most importantly indicates the desired outcome of projects, the action plans, target dates and budget allocation for the projects. Work is underway for the implementation of the new Integrated Planning and Reporting System as proposed by the Department of Local Government in consultation with local government Councils in New South Wales. The new Integrated Plan will be based on the 10 year Community Strategic Plan which will go hand in hand with the new Local Environment Plan (LEP). The new Integrated Plan format is a logical evolution of Council’s existing Management Plan format.


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Special Projects Second Sydney Airport Council has maintained its vigorous opposition to the construction of a second airport at Badgerys Creek or anywhere else in the Sydney basin. Council provides a secretarial service to the Western Sydney Alliance of Councils and Community Groups in mounting this campaign, which has involved major submissions, delegations to decision-makers, media initiatives and general lobbying activities. Property Issues Council’s charter as stated in Section 8 of the Local Government Act, is to act as the custodian and trustee of public assets and to effectively account for and manage the assets for which it is responsible. To this end, Council continued to review the major properties under its control to ensure that best value and use is being obtained. New Corporate Information System After an extensive selection process based on the calling of expressions of interest followed by the tender process, a successful supplier, namely Civica Pty Limited, was chosen to provide the Council’s New Corporate Information System as prime contractor for the component systems that make up the total solution. The New Corporate Information System provides, for the first time, full integration across the various key corporate systems which include:

- financial management; - human resources; - development, planning and compliance; - asset management; - document/records management; - mapping/geographical services; - community/children’s services.

The process of implementing the new corporate information solution commenced in late 2006 and progressed throughout the first half of 2007, resulting in the new systems going live on Monday, 2 July 2007. The new systems provide Council a much enhanced capability to deliver services in electronic format, known as ‘e-Services’. e-Services allows Council’s customers to access an increasing number of services over the internet. To date the following services are available:

- rate and debtor payments; - viewing development applications lodged.

Currently being developed for internet access are the following services:


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- certificate applications (149 and 603 certificates); - development application tracking; - booking of facilities and services; - access to Council maps.

The new systems also greatly enhance Council’s ability to capture and store data. In this regard the document management system now captures documents in electronic format making document storage, retrieval and archiving much more efficient. A new mapping system is expanding the layers of data that can be stored and displayed graphically which improves the usability of the data Council has available. A new asset information management system provides greatly enhanced ability to both store data on Council’s assets and to report on the costs of managing those assets. These assets include:

- Holroyd Gardens development; - Clunies Ross site; - Former Sydney Children’s Museum; - Guildford Leagues Club leased site.

In addition, the new software has for the first time provided for credit card payment fees to be on-charged to the customer (where permissible) resulting in the introduction of EFTPOS, credit and debit card payment options. During 2007/2008 a new business paper system and additional community/children service modules will be developed.


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Corporate & Financial Services - Report to 30 June 2007 Strategic Objective - To provide efficient, effective management of Council’s corporate and financial functions including best practice, continuous

improvement and customer service principles.


FINANCIAL SERVICES Financial Management Management Accounting

Revenue Collection

Purchasing/Inventory Control

Investments

Statutory Requirements

Audit Committee Support

Electricity Pricing

Unrestricted Current Ratio – 4.9:1 Debt Service Ratio – 4.11% Rates and Annual Charges Outstanding Ratio – 3.95% Inventory Ratio – Satisfactory. Average rate of return on investment – 6.54% Compliance with Regulatory Deadlines - Achieved. Compliance with decisions - Achieved. Monitoring of industry developments - deregulated market tested.

ADMINISTRATIVE SERVICES Secretariat Records Management

Meeting agreed deadlines for Agenda/Minutes - Achieved. Number of transactions (Correspondence) – 19,529 Level of Customer Satisfaction - High.


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ADMINISTRATIVE SERVICES (Cont’d) Property Management Printing Services

FOI Management

Privacy & Personal Information Protection

Act

Implementation of lease obligations - Achieved. Vacancy Rates – Nil. Maximum Returns - Acceptable Level Achieved. Number of jobs – 1,304 Level of satisfaction – High Number of Applications – 66 Meeting statutory deadlines - Achieved. Number of Applications – Nil Meeting statutory deadlines - Achieved.

CUSTOMER SERVICE CENTRE Counter Service Call Centre

Number of complaints received as % of total transactions - 2% Number of customers dealt with at source – 80% Time taken to answer telephone enquires – 43 seconds (average) Maximum Wait: 19 minutes 17 seconds No of Calls Handled: 98,454 No of Calls Abandoned: 10,304 or 10.46% Level of Service – Satisfactory.


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RISK MANAGEMENT Risk Management Identify Risks

Manage Risks

Risk audit performance measurement in conjunction with Metro Pool – 86% compliance. Number and cost of claims by public – 22 claims - $38,650 (est.) Number and cost of workers’ compensation claims - 60 claims $395,407 (est.)

INFORMATION TECHNOLOGY Continuous operation, maintenance and review

Data Security and Recovery

Integration and Enhancement

Training and Support

Up-time - 99% Response Time - Immediate. System Capacity - Satisfactory. IT staff ratio - 1 to 65 workstations

HUMAN RESOURCES Policy Development Industrial Relations

Equal Employment Opportunity

Recruitment and Selection

Number of policies and procedures reviewed and updated – 35. Number/type of grievances/disputes – 20. Number of EEO incidents – 1. Timely Placement - 8-10 weeks.


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HUMAN RESOURCES (Cont’d)

Remuneration Management Training

Occupational Health and Safety

Support Services (on and off site

counselling)

- Number of Reviews – 95%. - Training Hours – 7,543.50. - Number of Programs – 18. - Number of requests for assistance – 459.

CORPORATE DEVELOPMENT Management/Corporate Planning Quality Improvement

National Competition Policy

Performance Indicators & Benchmarking

Workplans for new integrated planning framework developed. Ongoing review with Driving Organisational Excellence program. Compliance with guidelines – Achieved. Implementation of agreed programs – Achieved.


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Engineering Services Core Business The core business of the Engineering Services Department is to develop and manage Holroyd City’s roads, traffic, drainage and recreational infrastructure on behalf of Council and the community. Initiatives & Achievements Works • Implementation of Council’s Road Reseals and Reconstruction Programs leading to 60% of

the road network being in fair to good condition. • All assets maintained to a standard consistent with funds provided. • Levels of Service for Works activities completed. • Redesign of depot operations including road and park maintenance and street cleaning in

progress. • Continued shopping centre hazard inspections has seen a reduced number of hazards being

observed within the shopping centres. • Electronic Street Sweeping System and Road Hazard and Maintenance Inspection System in

place and progressing. • Continued the implementation of an electronic Maintenance Management System. • Graffiti Abatement Program being reviewed. • Renovations of playing fields undertaken in line with funding available. • Renewed the soft-fall material under play equipment within parks. • Occupational Health and Safety documents for the majority of the Works Operations have

been reviewed through participation and consultation with staff. • Street and public amenity cleaning carried out daily. Work includes cleaning major shopping

centres, cleaning public toilets daily, cleaning of Merrylands Station Bus Interchange, road sweeping, sweeping paths, emptying bins and general rubbish removal.

• Procurement of new plant and equipment in line with funds available. • Central Gardens and Holroyd Gardens Operations Manuals reviewed. • Traineeship in Horticulture Certificate III undertaken by interested staff. • Contributed to the evaluation and implementation of the New Corporate Information System.


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• Continued bushcare including three volunteer groups at Pendle Hill Creek, Alpha Park Bushland and Lower Prospect Canal Reserve.

• Restoration and preservation of Shale Plains and Woodland Corridor Link at Hyland Road,

utilising grant funds from the Environmental Trust. • Traineeship in Road Construction & Maintenance Certificate III completed by interested staff. • Depot staff undertook Driving Organisation Excellence programs. • Depot Continuous Improvement Team continued providing opportunities to introduce

innovation into the Depot operations. • Trialled the parental supervision program at Merrylands Swim Centre. Traffic and Development Implementation of Traffic Management measures across the city including: • Installation of load limits in the Toongabbie and Parramatta area roads. Specifically, the

strategy aims to encourage heavy vehicles to use main roads. • Facilitate new Rapid Bus Transport System (T-Way) through Holroyd City. • Traffic impact assessment of major development applications including Pemulway,

Toongabbie – Portico Arcade development and Stockland Merrylands Mall. • Technical support for Holroyd Traffic Committee including compilation and analysis of traffic

data and issue of maintenance instructions. • Implementation of Holroyd Integrated Transport Study, which sets strategic parameters for

heavy vehicle movements, public transport and pedestrian access. • Continued installation of new bus shelters in Holroyd City. • Establishment of a Westmead Permit Parking Scheme. • Securing funds from the Federal Government for the Auslink Blackspot Program. • Facilitate the construction of Wentworthville Commuter Car Park. • Implement Accident Blackspot Treatments and Pedestrian Facilities. • Prepare Holroyd Bike Plan. Road Safety Activities • Speed assessments in school zones. • Commenced negotiations for School Zone Alert Signs. • Driver Fatigue program.


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• Survive the Ride program with particular emphasis on commuter riders returning to motorcycling.

• Holroyd Liquor Accord. • Pedestrian Safety for Seniors. • “Choose Right Buckle Right Seat Belts Save Lives” project for parents/caregivers. • Graduated Licensing Scheme – Parents Workshops. • Back to School – Publication and distribution of parking and road safety rules brochures. • Support Operation Westsafe. • Implementation of Road Safety Strategic Plan 2005-2009. • Bicycle Safety Promotion, “On Your Bike” program. • Kinda Orientation for parents/carers of children entering kindergarten. Development • Implementation and review of the vehicular crossing policy. • Auditing of On-Site Detention (OSD) system, including inspection and compiling of non-

conforming systems. • Design, inspection and supervision of vehicular crossing, kerb and gutter, and footpath

constructions related to DAs or existing residences. • Assessing engineering conditions of DA’s. • Supervision of vehicular crossings, K & G, footpaths related to DAs or existing residence,

including design and inspection. • Provision of technical input into a large number of development applications including SEPP

59 (Boral), Holroyd Gardens (Delfin), Portico Parade (Toongabbie) and Stocklands Merrylands Mall.

• Implementation of new procedures required by changes to the Environment Planning and

Assessment Act, and State Government Planning requirements. • Review of current checklist and OSD requirements. • Fast tracking DAs of minor impact. • Providing input on Executive Development Control Unit meetings.


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Landscape and Community Buildings Landscape • Completion of artworks and seating on Prospect Creek as part of the Warali Wali project. • Playgrounds installed at Barcom Street Park, Shannon Avenue Park, Benaud Street Park,

Charles Mance Reserve, and Pye Street Park. • Preparation of Plans of Management for Holroyd Gardens, Guildford West Sportsground,

Ringrose Park and Bathurst Street Park. • Tree planting projects on National Tree Day at Central Gardens. • Bush regeneration works in Central Gardens, Lytton Street Park, Civic Park and Carolyn

Street Park. • Friends of Prospect Creek supported in their efforts to regenerate remnant vegetation and to

remove debris from this significant natural corridor. • Annual General Park Committee Forum gives an opportunity for Committee members and

Council staff to discuss issues concerning the administration, maintenance and future development of park facilities.

• Coordination of Access Works Programs to ensure ongoing support for equal access in

Holroyd. • Implementation of City Bushland Master Plan. • Implementation of Plan of Management for Crosby Street Park, CV Kelly Park and Guildford

West. • MJ Bennett Reserve – Installation of new play equipment and improvements in sporting

facilities. • Preparation of Plans of Management for sportsground and parks within Holroyd. • Nelsons Ridge Plan of Management – Finalising Plan of Management for implementation. • Hylands Road Open Space/Gipps Road Park – Preparation of Masterplan for the sporting

complex. • Community Gardens – Improvements to landscaping. • Holroyd Gardens – Improvements to the disabled playgrounds. • Central Gardens – Preparation of the Masterplan. • Section 94 Contribution projects – Implementation of landscaping and open space projects

approved under the S94 contribution scheme.


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Community Buildings • Upgrade of floodlighting at the infield of the Guildford West Sportsground Baseball field. • Reconstruction of the Depot Carpenters Workshop. • Provision of family and accessible (disabled) toilet facilities at Pendle Hill Park. • Provision of air conditioning to the kitchen at Greystanes Community Centre. • Renewal of the entry verandah of the Greystanes Library. • Upgrade of the floodlighting at Ted Burge Sportsground. • Upgrade of the canteen facilities at Harold Read Park. Assets and Engineering Support • Established the Floodplain Management Committee. • Continued involvement in managing the development of the Goodlet & Smith Brickworks site,

off Walpole Street, Holroyd (Holroyd Gardens Estate). Liaison with development manager Delfin Lend Lease on project management, financing and budgeting, land sales and conservation of the Heritage Precinct.

• Progressed actions within the three Stormwater Management Plans. • Provided on-going technical support and liaison for Council’s membership of the Upper

Parramatta River Catchment Trust. Participated in the management or review of various flood studies being undertaken by the Trust and developers of major development precincts. Worked with the Trust on a project to identify means of raising flood awareness within councils and the community.

• Overland Flood Study for Upper Back Creek, Upper Clay Cliff Creek and Upper Domain

Creek are in progress. • Continued development of the GIS Flood Layer to comply with NSW Government policy to

include overland flooding areas and inundation up to the Probable Maximum Flood (PMF) event.

• Progressed Council’s Asset Management Systems by improving the asset registers including

TAMS and increasing awareness of the asset portfolio’s critical role in underpinning provision of services.

• Provided on-going management of the Local Emergency Management Committee and

liaison with the District Emergency Management Officer and Holroyd SES on planning and operational issues, including review of Holroyd Displan, and desktop emergency response exercises.

• Progressed the design of a new headquarters building for the Holroyd State Emergency

Services.


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• Provided technical services to internal and external customers on engineering and management issues including: land ownership searches, catchment plans, easement information, road grants, design of civil works, GIS mapping, capital works budgetary management, and development control on flood prone land.

Place Management – Shopping Centres • Place Managers responsibility for North and South areas of Council area. • Ongoing support provided to the Merrylands CBD Committee, Guildford Chamber of

Commerce and Wentworthville Promotions Committee. • Annual Shopping Centre meetings held at all main centres. • Festive Banner program in Shopping Centres continuing with upgrade of banners.


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Engineering Services Department - Report to 30 June 2007 Strategic Objective - To effectively and efficiently develop and manage Holroyd’s road, traffic, drainage and recreational infrastructure on behalf

of Council and the community.

PROGRAMS SERVICES TO BE PROVIDED KEY PERFORMANCE MEASURES (OPERATIONAL) Actual Target WORKS • Road & Drainage Construction &

Maintenance - No. of requests – road repair (From March 2004 included all roads requests. Targets to be reviewed in 2004/05) - Roads cost per metre or kilometre - Drainage cost per metre or kilometre

162

$10,000 $1,200

<500

TBD TBD

• Parks Maintenance - No. of requests – park maintenance (From March 2004 included all parks and gardens requests. Target to be reviewed in 2004/05) - Parks cost per park maintained

454

$12,596

<500

TBD • Street & Public Toilet Cleaning - Works Maintenance Programs –

actual cost vs budget 99% 95%

• Depot Operations - Works Improvements Programs - actual cost v budget - works completed

95% 81%

100% >85%

• Swimming Centres - Swimming Centres – cost per attendance - Swimming Centres – attendance per

Centre: - Guildford - Merrylands - Wentworthville

$6.86*

99,892 58,588 68,186

TBD

* TBD = To be determined


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Actual Target TRAFFIC & DEVELOPMENT • Traffic Management - Traffic Improvement Programs

- actual cost v budget - works completed

TBD 68%*

100% >85%

• Road Safety - All projects completed 100% • Engineering Development - DA applications – turnaround 10.9

days <10 days

LANDSCAPE & COMMUNITY BUILDINGS

• Landscape & Park Improvement - Parks Improvement Program - actual cost v budget - works completed

82% 58%*

100% >85%

• Community Buildings - Building Improvement Program - actual cost v budget - works completed

TBD 78%*

100% >85%

• Access Program - Asset value – v – replacement value (Refer to Special Schedule 7)

OPERATIONS • Department Budget - Total Dept. Improvement & Maintenance Programs

- actual cost v budget - works completed

72%*

>85% • Asset Management - Maintain Asset Management Plans

- Asset management systems maintained

C C

• Drainage & Flood Mitigation - Prepare Flood Risk Management Strategy

- Grant applications submitted and grants managed.

- Development Applications assessed.

- Provide technical advice. - Implement and Maintain Council

GIS Based Flood Liable land mapping.

C

C

C

C C


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Actual Target • New park purchases - No land purchased during year. N/A • Emergency Services - Local Emergency Management

plans in place - Local Emergency Management

Committee operating. - New headquarters for SES –

concept design

C

Ongoing

In progress

• Corporate Computer Mapping - Implemented and maintained C • Stormwater Management Plans - Plans implemented and reviewed in

accordance with timetables set out in the Plans

C

• Holroyd Gardens Estate - Stages completed to a high standard, maximising Council’s share of the profit

C

ENGINEERING SERVICES • MainStreet Program - MainStreet Program - plans completed - works completed

C C

• Engineering Office Administration *Revenue has been deducted C – Completed TBD – To be defined * - includes all Capital Works projects.


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Environmental & Planning Services Core Business The core business of the Environment & Planning Services Department is to develop, manage and enhance Holroyd City’s built and natural environments, and to sustain public health on behalf of Council and the community. Initiatives & Achievements Environmental Health State of Environment Report Under the Local Government Act 1993, Council is required to prepare a State of the Environment Report each year addressing eight key environmental themes. The first State of Environment Report of a Council for the first year ending after an election of Councillors must be a comprehensive report. The other State of Environment Reports may be either a comprehensive of supplementary report. For 2006/2007 Council has prepared a supplementary report in accordance with the requirements of the Local Government Act 1993 addressing not only the eight key environmental themes, but broader sustainability issues. Living Holroyd: A Sustainable Future Holroyd City Council continued to demonstrate its commitment to working with the community at the local level to progress towards achieving a sustainable community through implementation of actions identified in Living Holroyd: A Sustainable Future (Living Holroyd). Living Holroyd was adopted by Council in December 2003, and contains strategies for Council and the community, that are about changing behaviour at a corporate, community, household and personal level – encouraging local action on global issues. All the strategies work towards achieving the shared Council and community vision which was formulated by the Local Agenda 21 Steering Committee to reflect the values expressed from the community and stakeholder input into the process. Living Holroyd is currently under review to ensure that it remains relevant. Environmental Protection Council is responsible for non-scheduled premises (as defined under the Protection of the Environmental Operations Act 1997) to determine, regulate and respond to activities that may have a negative impact on the environment. Immunisation Holroyd Council continues to provide a free childhood immunisation service for its residents. Immunisation clinics are held each month at Merrylands, Wentworthville and Greystanes. Residents find these clinics convenient with reminder letters being sent advising of the child's next appointment. NSW Health accredited nurses administer the vaccines. The service is operated cost-neutral to Council with NSW Health paying the cost of employing the nurses and the Commonwealth Government paying a subsidy for each immunisation procedure.


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Food Premises NSW Food Regulation Partnership In June 2006 the State Government allocated $1.6 million for the 2006/2007 financial year to support implementation of the NSW Food Regulation Partnership which is a model for food regulation between the NSW State Government and Local Government. Local Government will now have a mandated role in food regulation and are required to nominate what level (category) of food regulatory work they will undertake: - Category A: Minimal base role only - food premises approvals; - emergency response; and - urgent food recalls - Category B: ‘Category A’ plus for food service and retail businesses: - premises inspections; - investigating complaints (including single-cases of foodborne illness); and - enforcement action. - Category C: ‘Categories A & B’ plus any other role negotiated directly between Council and

the NSW Food Authority. The partnership will: - clearly define the respective roles of Councils and the NSW Food Authority; - provide a dedicated program to support and assist Council roles in food regulation; - establish arrangements for coordination of the NSW food regulatory system; and - provide a secure funding base for Council’s food regulatory work. Council’s Food Safety Surveillance Program Council’s food safety surveillance program is designed to educate the food handler and encourage the provision of safe food to the consumer. The introduction of good food safety practices not only minimises the risks associated with food poisoning, but also instils customer confidence, which can have a flow on effect by increasing business trade. The current program is undertaken based on the national Food Safety Standards. The food surveillance inspections incorporate: - all premises where food is stored, prepared and/or sold within Holroyd City; - all temporary food stalls and food vending vans operating at festivals and carnivals where

Council has an involvement; and - all food vending vehicles operating in the streets of Holroyd City. Council demonstrates its commitment to food safety through its routine inspection program and the continued education of local food handlers to minimise the risk of food poisoning in its community. It is Council’s goal to have all food handlers in Holroyd City attend Council’s free food handler seminars held annually at various town centres within our Local Government area.


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Waste and Recycling In February 2007 Council commenced a new recycling collection contract with JJ Richards, who held the previous contract. The new contract saw the introduction of several improvements, including the removal of the bin divider. Council is also considering the options available for the disposal of domestic waste. In line with its commitment toward achieving sustainability in all its operations, Council's aim is to encourage measures that reduce waste production, deliver collected waste to a facility that offers the most sustainable solution and to provide a recycling service that will optimise the diversion of recyclable material from landfill. Strategic Planning Merrylands Town Centre Precinct LEP and DCP The draft LEP for the Merrylands Town Centre Precinct, which included the introduction of new planning and design principles and the specific objectives for the town centre, was re-exhibited in August 2006 and finally gazetted in March 2007. The previously adopted DCP No. 45 consequently came into effect in April 2007. Merrylands Town Centre Precinct and Neil Street Precinct section 94 Contributions Plans The draft Neil Street s94 Contributions Plan for the provision of road and drainage infrastructure which would be required as a result of any redevelopment of the area was placed on public exhibition in February 2007 and came into effect in April 2007 after being adopted by Council. The Merrylands Town Centre Precinct Section 94 Plan which was exhibited in July 2006, came into effect in October 2006 after being adopted by Council. 3 Dawn Street, Greystanes A zoning anomaly was rectified after being brought to the attention of Council. The land was erroneously zoned 6(a) Public Open Space and consequently a draft LEP was prepared and exhibited which amended the zoning to 2(a) Residential. The LEP was gazetted in July 2007. SEPP 59 Residential Lands Precinct Plan 'Western Precinct' - former CSIRO Site, Pemulwuy

Preparation of a Precinct Plan for the former CSIRO site is required under State Environmental Planning Policy No 59 ‘Central Western Sydney Economic & Employment Area’. Council conducted a preliminary assessment of the draft Precinct Plan for the western area of the former CSIRO site which was submitted for consideration in October 2004. Consultation with government agencies, other local governments and interest groups was subsequently undertaken, and the draft Precinct Plan was publicly exhibited for a twenty-eight (28) day period from 23 February 2005 to 23 March 2005. A list of outstanding concerns of Council still requiring attention was advertised concurrently with the exhibition of the draft Precinct Plan, indicating that these matters would need to be resolved prior to the approval of the Precinct Plan by Council.

The draft Residential Lands Precinct Plan for the ‘Western Precinct’ of the former CSIRO site at Pemulwuy has been amended following the above and on-going consultation, with the latest version submitted to Council in December 2006 for approval.


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Council adopted the Precinct Plan subject to further minor amendments, and the plan came into effect in August 2007. Heritage Each year Council allocates monies under the Holroyd Local Heritage Grants Program to be distributed as dollar for dollar grants for small works to heritage items. Six applications were received for financial assistance under the 2007 Local Heritage Grants Program have been received and all but one application was considered worthy of support by the Heritage Committee. The total funds allocated were $3,750. In addition to the Grants Program Council also runs an Annual Heritage Awards Program. Three Heritage awards were awarded in the categories of Best Maintained Heritage Property, Best Restoration Project and Best New Development Involving Heritage. Council continues to offer a free Heritage Advisory service for all property owners. Draft Holroyd Local Environmental Plan 2009 In accordance with the requirements of the State Government, Council resolved at its meeting of 19 December 2006 to commence preparation of Draft Holroyd Local Environmental Plan 2009 ("Draft LEP"). The Draft LEP will be prepared in accordance with the State Government's Standard LEP Template. In the first half of 2007 Council notified the NSW Department of Planning of its intention to prepare the Draft LEP, carried out an initial round of consultation with public authorities and commenced drafting the Draft LEP. The initial phase of the drafting process involves a translation of the current Holroyd LEP 1991 into the new Template format. An LEP is the main legal document that a Council uses to control development and guide planning decisions. Residential Development Strategy Council is currently preparing a new Residential Development Strategy (RDS) based on funding received from the NSW Government. The RDS will be a comprehensive study of residential development throughout Holroyd and will establish a strategic framework for residential development over the next 15 - 20 years. An analysis of constraints and opportunities has been completed and Council officers have commenced targeted precinct analysis of centres and calculation of preliminary estimates of dwelling targets. Council has also completed its Urban Character Study and has commenced preparation of a Transitway Study, both of which will feed into the RDS. Council has also commenced the community consultation project "Holroyd's Future" (see "Community Visioning" below) which will also feed into the RDS. Community Visioning Council has appointed community consultation experts Elton Consulting to carry out a major community visioning project for Holroyd, to be known as "Holroyd's Future". The purpose of this consultation project is to tap into various parts of the Holroyd community "voice" to develop a shared vision for Holroyd. The project has been developed so that it will consist of two (2) stages. The first stage will consist of a number of workshops, briefings and focus groups with Councillors, the community, youth, developers, businesses and CALD groups. The second stage will be a major community forum, where the issues raised in the first stage will be discussed. The forum will focus on exploring the tradeoffs and implications of different land use and development strategies, the outcome of which will be a clear strategic direction for Council to consider in shaping its new plans and strategies.


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Transitway Study Council has appointed HASSELL Consulting to undertake an Urban Planning and design Study for the Liverpool to Parramatta Transitway. The study will investigate;

• Improving links between housing and transport • Providing a range of housing to meet our community’s changing needs (e.g. ageing

population, multicultural needs) • The availability of a range of services and facilities such as schools and parks, and • Encouraging sustainable development.

Community consultation is an integral component of the study and the study will be completed in late 2007. Urban Character Study Council appointed the Consultants HB+O in 2006 to undertake an Urban Character Study of Holroyd. The aim of the study was to identify the essential elements of the existing urban character and from this determine urban character precincts. This document will form part of the necessary background and policy direction for a new residential development strategy and was completed in April 2006. Retail Study Council appointed the Consultants HillPDA to prepare a city-wide Retail Study for Holroyd. The purpose of the Retail Study is to allow Council to ensure its planning policies have regard to current trends and patterns and enable Council to target where growth is necessary, both geographically and sectorially. The study was completed in 2007 and will be presented to Council late 2007. DCP 2007 Holroyd City Council currently has over thirty-six (36) Development Control Plans (DCPs), which range in nature from small site specific development controls. There is a need to integrate the planning controls across the entire Local Government Area so that consistent planning controls will exist in a single plan and also to meet the requirement of the recent NSW Government's reforms to planning legislation which introduced a new Division 6 into Part 3 of the EP&A Act to provide for the preparation of DCPs) which specify that only one Local Environmental Plan (LEP) can apply to the whole LGA and one Development Control Plan (DCP) can apply to a site and/or the whole LGA. The objective of this is to minimise duplication and complexity inherent in the current system and overcome any uncertainty regarding the status of Council’s planning controls. Holroyd Council has commenced preparation of the new principal Holroyd LEP 2009, including substantial background studies. The comprehensive review of the DCP controls will occur at the same time in order to be consistent with, and be informed by, the LEP process. Given the tight time-constraints for Council to prepare the comprehensive review of the DCP as outlined in the strategy planning work program report topic [DCS 223-06, 19 December 2006] the DCP consolidation is being prepared in two stages, with the subject of this report relating to Stage 1 of the process: Stage 1 – administrative process combining all current DCPs into one document; and Stage 2 – review, analysis and updating the DCP controls to reflect best practice and support the new Holroyd LEP 2009.


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Stage 1 is due to be completed in September 2007. Development Council is experiencing sustained high levels of growth and development activity – underpinned by medium density residential infill development, residential flat buildings, mixed used retail/commercial/residential development and the subdivision construction of development across Holroyd Gardens, the Nelson Ridge Estate and former CSIRO land at Pemulwuy (Lakewood) that will realise 2500 dwellings. Whilst there has been a correction in the demand for speculative dual occupancies, this has been replaced by the volume of single and multi dwellings under construction within Nelsons Ridge. Council’s Fast Track Team (FTT) for Development Assessment Given the volume and complexity of Development Applications resulting in extended time frames for assessment and determination, it was evident that a number of routine-type applications were taking longer to determine which was less than ideal. In response, a Development Application Fast Track Team (FFT) was established and commenced operations on 1 December 2003. The key function of the FTT is to expedite assessment and determination of DAs deemed to be routine which can be determined in seven to 28 calendar days. For the year ending 30 June 2007, the Fast Track Team has assessed and determined 214 applications out of a total of 1,234 equating to 17%. Competition for Construction Certificates Up until 1 July 1998, Local Government was the traditional “watchdog” or consent authority for any building work under construction. However, new legislation was introduced which enabled applicants, developers, etc., to either appoint Council as the Principal Certifying Authority (PCA) or engage an accredited Private Certifier. Approvals for construction work previously known as Building Permits are now referred to as “Construction Certificates”. Initially the Development Sector heavily utilised the services of Private Certifiers. However, in response to a range of issues including certainty, ethics and observing conditions of Development Consent and Council generally providing a competitive and cost efficient service, the market share of Councils issuing Construction Certificates and being appointed Principal Certifying Authority has increased. Indeed, one of the key goals for Council’s Building Services Unit (BSU) has increased Council’s market share to 54% and has expertise in carry out construction certificate inspections across all classes of buildings. During the 2006/07 Council exceeded the target set and actually increased market share by a further 2%. Tree Management Order (TMO) Council recognises the importance of trees and for many years has had guidelines which aim to prevent the unnecessary loss of existing trees and/or encourage the provision of new trees. Under the Tree Management Order (TMO), approval is required from Council for any tree works that are not exempt under the Order. In this regard, applications for General Tree Works are received by the Landscape and Tree Management Section (L&TM Section). These are assessed against Council’s assessment criteria following an inspection of the tree and based on the merits of the application.


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This process often involves officers from the L&TM Section liaising with applicants to determine the exact problem, discuss options and provide advice which, in most cases, results in a satisfactory outcome to all parties. In situations where Council does not agree to pruning or removal of a tree, there is a review process available. Applications can also be made under the TMO for Pre-Development Application advice. In this regard, proponents (i.e., DA applicants) can obtain advice in relation to which trees on a site should be retained and the setbacks required to any works prior to the preparation of a DA. Overall Council determined 546 applications during 2006/2007. Executive Development Control Unit In October 2002, Council introduced an additional Development Application pre-lodgement meeting service for certain categories of development. The new service, known as the Executive Development Control Unit (EDCU), has been established to focus on more complex applications such as the following: - Medium density residential development (eg. villa, townhouse and integrated housing); - Residential flat buildings; - Mixed commercial and residential development; - Major commercial and industrial development; and - Other major and community significant developments. The EDCU is a multi-disciplined panel of senior council officers offering pre-lodgement advice to ensure that applications, when formally lodged, are processed effectively and efficiently. The EDCU consists of officers from the planning, building, tree/landscape, engineering and environmental disciplines. The key features of the EDCU is that the chairperson is independent of the rest of the panel and reports directly to the General Manager, and detailed minutes of the meeting are provided. Such minutes help applicants submit acceptable development applications. During the 2006/2007 financial year, 44 EDCU meetings were conducted. Establishment of Development Application Review Team (DART) As part of council’s commitment to continuous process improvement DART was introduced in March 2007 to review all Development Applications accepted for lodgement. The role of the DART is to identify applications which require additional information up front and expedite referrals and assessment of those applications that are complete. The introduction of DART serves to reduce Councils overall periods for assessing/determining applications.


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Environment and Planning Services Department - Report to 30 June 2007 Strategic Objective - To exercise effective environmental and planning management to ensure a prosperous and healthy City, in tune with the

community’s needs and the changing needs of the 1990s.


ENVIRONMENT AND HEALTH Garbage Service Recycling

Environment Reporting

Living Holroyd: A Sustainable Future

Environmental Management & Protection

Immunisation

Animal Control

Collection costs/service Static but Kilograms per capita consistent Average charge/residential with industry property practice Collection costs/service Steady Kilograms per capita Increasing Reduction in waste to landfill Improving 2006/2007 State of Environment Report completed Satisfactory Implementation of: - Environment assessments of industries continuing Ongoing - Effective response to pollution incidents Achieved An attendance rate of at least 60% of those called to a clinic Satisfactory Reduction in stray animal reports Implementation of a “Low Kill” Policy Incorporating the return or re-homing of seized dogs Improving


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ENVIRONMENT AND HEALTH (Cont’d) City Health Plan Health and Safety Education

Food Surveillance

Legionella Control

Implementation of City Health Plan 2006-2010 On target Programs undertaken On target Percentage of all food shops On target Inspected Percentage of cooling towers inspected Achieved seasonally

STRATEGIC PLANNING Land Research and Policy Land Planning Operations

Land Planning Publications

Land Planning Support

Accurate policy and research advice to Council on time and within budget Satisfactory Development Control plans completed within agreed Timetables Satisfactory Documents available at all times - 48-hour turn around to issue Section 149 Certificates Achieved Documents processed within 48 hours Satisfactory


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DEVELOPMENT SERVICES Development of Best Practice Development and Building Application

Processing

Built environment to Council’s Satisfactory satisfaction and ongoing. Ratio of staff to applications/report Satisfactory Number of counter enquiries/staff/report Number of telephone enquiries/staff/quarter


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Library & Community Services Department Core Business The core business of the Library & Community Services Department is to manage and develop libraries, community facilities and specific services for children, young people, the aged and people with a disability, and to support the development of a vibrant and harmonious community. Initiatives & Achievements Administration The Department’s administration staff play a key role in promotion of the Department’s services and facilities to local residents. The Department brochure has been widely distributed in seven community languages to encourage full participation in services from across the community. A staff working party is preparing a 2008 Departmental calendar, to be launched in September, providing information and contact details for all services. Council’s Community Grants Program continued in 2006/2007. The program has two components, the Minor Assistance Program providing donations of up to $250, and the Community Assistance Program providing donations of $251 to $5,000. In 2006/2007 six groups received funding to a total of $1,500 under the Minor Assistance Program and seven groups received a total of $25,000 under the Community Assistance Program. In 2007 Council offered the fourth annual Scholarship for a local young person commencing undergraduate studies at the University of Western Sydney. Each Scholarship is valued at $2,110 p.a. (indexed annually) and is tenable for the duration of the course. Applications are considered on the basis of academic merit, community benefit of the proposed studies, and any academic or financial disadvantage. Community Facilities Council has a range of community facilities which are available for hire. This includes six halls and meeting rooms, and two buses which are available for hire by community groups, commercial organisations and individuals. All facilities can be used for a range of activities including recreational activities, meetings and private functions. Throughout the 2006/07 financial year audits of all facilities were carried out and a number of outstanding requirements were found. The following improvements have been carried out: • Hand dryers, toilet roll holders, paper towel holders, soap dispensers and a new microwave

have been installed at Toongabbie Community Centre. • A new microwave has been installed at Wentworthville Community Centre. • Hooks have been installed on the back of the toilet doors at Jones Park Hall and

Wentworthville Community Centre. • Mirrors have been replaced/installed at Jones Park Hall and Wentworthville Community

Centre. • Ventilation in the foyer of the Wentworthville toilets has been improved. • Air fresheners have been installed in the downstairs toilet at the Merrylands Community

Centre. • Carpets at Merrylands Community Centre, Wentworthville Community Centre and

Toongabbie Community Centre have been cleaned.


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• Curtains at Wentworthville Community Centre cleaned and repaired, and windows cleaned. Jones Park Hall painted internally and screen doors fitted to kitchen. Replaced missing chairs at Toongabbie Community Centre. Third meeting room fitted out at Toongabbie Community Centre.

• New refrigerator at Merrylands Community Centre and new whiteboard at Toongabbie Community Centre.

These improvements have increased the standard of facilities run by Council, and ensure that quality venues are available for use by local groups. All maintenance issues that have been identified through the ongoing audits of the facilities have been resolved. The audits have been very successful in helping to maintain and upgrade the facilities, and will continue to be carried out on a regular basis. Library Services Holroyd City Council Library Service aims to provide equitable access to quality informational, cultural and recreational materials for all. This is achieved by skilled staff offering excellent customer service, via relevant technologies, resources and collections, to enhance and enrich the community and promote the joy of discovery, reading and lifelong learning. The Library Service was successful in securing grant funding from the Library Council of NSW in 2006/2007. The amount of $199,388 was received to assist with the purchase and installation of a new Library Management System. Council also approved a budget of $350,000 for the new Library Management System. The tender process for the new system is nearing completion with a final report, making a number of recommendations, being submitted to Council in October 2007. In addition, the Local Priority Grant of $59,230 funded the replacement of the ageing timber shelving at Wentworthville Branch Library, with modern metal fittings. Other items purchased with this funding included new study carrels and Hindi language resources. The new Hindi collection was launched in May 2007. The collection is available at Wentworthville Branch Library and comprises books and DVDs for both adults and children. The Library Service replaced its ageing security gate system in December 2006. All three service points were installed with new security gates, which are fully compatible with the Library’s current security tag system. A wireless Internet service was introduced at Merrylands Central Library in June 2007. This system enables Library members with their own equipment, such as notebook computers, to access the Library's Internet network from selected 'hot spots' around the Library. It has proved to be extremely popular, and will be available at Wentworthville Branch Library in 2008. A stocktake of all service points was conducted in May 2007. The Library Service conducts a stocktake every three years in order to keep track of resources and identify missing items. During the process, the Library Management System is updated to accurately reflect this information. It also enables staff to assess security measures and replace missing stock if deemed necessary. The 2007 stocktake process was particularly significant, as Library staff were able to clean-up the existing data base, in preparation for migration to the new system. The annual pre-loved book sale was held at Merrylands Central Library in March 2007. A selection of resources including books for children, young adults and adults, toys, videos, cassettes and magazines was available for sale to eager members of the community. This is an extremely popular venture for the Library, with the majority of items on sale sold within a four-week period.


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Proceeds from the book sale are used to purchase new resources for the Library’s collection. Any leftover stock is donated to Lifeline for their booksale. The Early Words project for Holroyd was launched in September 2006, in conjunction with Merrylands Central Library’s Bubba Time (a lapsit session for children aged 0-24 months and their parents/carers). Early Words is a Families First initiative, funded by the NSW Government. It aims to provide free resources on early literacy to parents. Holroyd City Council's Mayor at that time, Councillor Allan Ezzy APM was there to officially launch the free resources. These included tip sheets translated into fifteen different languages, a DVD on reading to your child, fridge magnet and a book bag complete with a book. The Children’s and Young Adults’ Library team has worked tirelessly over the past year, creating and presenting programs and activities for Holroyd’s children and young adults. In 2006-2007, over 15,000 children and young adults either attended activities within the Libraries, or were visited by Library staff at their school, pre-school or centre. The Library Service continues to provide free activities, workshops and classes for the community. These include computer workshops both in English and bi-lingual versions, English conversation classes for new migrants, craft workshops for young adults and activities specifically aimed at seniors. Other activities include genealogy workshops, author visits and historic bus tours of the local area. These are all extremely well attended and are held on a regular basis. The Holroyd Movie Club and the Holroyd Book Club continue to thrive. Both groups meet monthly and attendees continue to increase. The Library Service also has a very proactive Library Committee that meets quarterly. The aim of the Committee is to provide advice on issues relating to the Library Service, monitor progress in the achievements of Library objectives and report upon matters referred to the Committee by Council. The Committee includes representatives from the local community, Councillors and Council officers (including Library staff). This collaborative approach between the community and Council has been most effective in producing positive results for the Library Service. A user survey was conducted at all three service points during Library and Information Week in May 2007. The aim of the survey was to gauge what type of users visit the Library, their reasons for using the Library and suggestions to improve the Service. Over 500 customers were surveyed, with the results reported to the August 2007 Library Committee meeting. Overall, the survey provided valuable feedback and positive responses, which reflect that the Library Service is performing efficiently in catering to the diverse needs of its users. Community Services Aged Services Council’s Annual Seniors Bus Trip was held in August 2006. The theme for this year’s bus trip was Yulefest, which included a meal and visit to Manor House in the Blue Mountains. Due to popular demand, a second trip was held to accommodate the extra numbers. Seniors Week 2007 was celebrated with a variety of events, the main one being a Bowl-Off held at the Redgum Centre. The event was well attended, and featured stimulating games and activities, and healthy refreshments. Students from local schools assisted with the activities and the interaction was outstanding. The two-year term (2006-2008) for the Aged Services Advisory Committee continued, with working parties established for Seniors Week and the Healthy Ageing Forum. Staff have continued to


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resource and support the Auburn/Holroyd/Parramatta Community Care Forum and provide comments on a range of policies and planning documents. Holroyd Seniors Newsletter continued to be produced four times this year and more than 1,500 copies of each edition disseminated to the local community and various networks. The Healthy Ageing Forum “Healthy Ageing = Healthy Living” was held in April 2007, in conjunction with Carnivale. Seniors were informed of personal safety measures by the Local Area Command and given a free personal alarm; yoga demonstrations were also given and a wealth of information from various groups was available for seniors. Timehelp continued to grow this year with the launch of a new DVD featuring volunteers from Holroyd. Following the launch, Council received 12 Expressions of Interest to attend a training session for Timehelp. The Guildford Community Centre provides a daily respite program for the frail aged and people with a disability and their carers. This includes transport, meals and activities. Special activities held at Guildford Community Centre included a Christmas In July, a Spring Dance, a Carers Luncheon Cruise, Melbourne Cup Day, Holroyd Games Challenge and Multicultural Anzac Day. Two Respite Care Away Programs (RESCAP) were held to Shellharbour and Mudgee. Holroyd Community Food Services provided 14,189 hot meals and 8,117 frozen meals during the year to a total of 235 clients. In April, with the introduction of a new winter menu, the service began providing hot desserts when appropriate and completed the phasing in of 100% in-house production of frozen meals. The service continued to work with other food services toward the provision of culturally appropriate meals and successfully negotiated funding through the Department of Ageing Disability and Home Care for a new Centre-Based Meals program for clients from Culturally and Linguistically Diverse backgrounds. Wentworthville Centre Based Meals program (The Happy Club) continued to provide quality meals and social activities for up to 45 clients each week. The program operates at Wentworthville Community Centre each Friday. Disability Services Council’s Speaking UP project for adults with an Intellectual Disability is developing. It aims to develop a manual which will develop and enhance the skills of adults with an intellectual disability in meetings, public speaking etc. The project is due for completion at the end of 2007. Two-year terms (2006-2008) continued for Holroyd Access Committee, Disability Services Advisory Committee and Peer Support Users Committee. The Peer Support Users Committee successfully planned their annual walkathon in Central Gardens in August 2006 raising $1,638 which was all donated to charity. The Peer Support Program continued to offer a range of out-of-hours recreation and social options for service users. Activity calendars were prepared for four month periods, based on suggestions received from members of the group at planning nights. Regular Aqua fitness and bowling programs were also offered. Consultation and Annual Survey results indicated service users were ‘very happy’ or ‘mostly happy’ with support received, quality of staff/volunteers, transport and information received and participation levels in the Peer Support program. The Annual Planning Night was held in August 2006. Staff have continued to resource the Cumberland Prospect Disability Forum and regional networks for relevant service providers. Throughout the reporting period staff have continued to operate a regional disability information


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service, offer advocacy support and provide comments on a range of policies, development applications and planning documents in relation to the rights and needs of people with disabilities. International Day of People with a Disability (IDPWD – 3 December) was celebrated again with Council hosting 2 events to celebrate the abilities of individuals with a disability. A celebratory disco was held at the Holroyd Centre for adults with a disability in Holroyd and surrounding areas. A second event was held also at the Holroyd Centre with the SportsAbility kit giving people with a disability an opportunity to try a range of different sports, and educating staff on the range of sports available. A total of 130 people attended the events. In 2006 the Aged / Disability Services Team established a list of Holroyd Carers. Most are known through a connection to our services. Support to Carers has been provided through special events, information sessions and support group meetings. Carers Week 2006 (October 15- 21) events for carers included a Tulip Festival bus trip, a relaxation session with Peer Support, and a cruise with Guildford Community Centre. Youth Services Council manages three youth projects and provides premises for two other non-government youth services in the Holroyd local government area. Council’s Youth Services Team provides structured and unstructured programs and are involved in the provision of outreach and developmental projects for young people aged 12 to 25 years of age. Some of the programs provided include drop in, holiday activities, educational workshops, court support, sporting activities, employment, homework assistance, events and activities. Wentworthville Youth Services staff deliver bi-weekly drop in sessions, school holiday programs and outreach visits to high schools. Staff are also involved in the court support program. The service provides information, support and referral services to young people. Guildford Youth Project staff provide services including a weekly drop in held at the local scout hall, “Chill Out” (which works in partnership with Centrelink assisting local unemployed young people), the Homework Assistance Centre program specifically targeting school students in Years 7-9 with English and Mathematics, young women’s programs, cultural art projects and hip hop dancing sessions. Information, support and referral services are also provided to young people. Council’s Youth Services Team has played a significant role in local festivals and activities including Youth Week 2007, which was held in partnership with Parramatta City Council. There were 12 programs held during Youth Week that included sporting, cultural and music activities, which were attended by and involved approximately 2,000 young people. Other festivals include Australia Day and Holroyd CityFest. Council’s Peer Education Project is a four year WSAAS funded project which commenced in 2004. The Holroyd Youth Peer Education Project aims to provide an avenue for young people aged 15-19 years to contribute to the wellbeing of their communities by providing leadership and mentoring training based on a peer education model. This project provides information and training workshops to young people in order to develop leadership skills and positive self esteem, train young people as trainers to peers based on a peer education model, and to involve young people in the development and implementation of youth specific activities with support from youth service providers and networks. To date, 45 young people have been trained through the Project. Other achievements of the Project include the establishment of the Peer Education mentor network and funding through the Foundation of Young Australians in order to develop and implement a ‘Talk Depression’ Project.


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Council has a Youth Advisory Committee that meets on a monthly basis at Council. The Committee has had input into many activities and issues that impact on young people. Community Development Council’s annual Volunteers Luncheon incorporating the Gift of Time ceremony was held on 9 November 2006. More than 90 guests attended the function enjoying the sit-down meal. This function is held each year to acknowledge the valuable contribution volunteers make to the community. The Gift of Time Christmas Tree was showcased in Council’s foyer. Council continued to support the Western Sydney Academy of Sport through a financial contribution of $10,000 and representation on the Advisory Forum and the Board of the Academy. Council’s Community Safety Awards are aimed at acknowledging and encouraging the initiatives undertaken by local not-for-profit groups and organizations to promote safe neighbourhoods and crime prevention. The Awards opened on 23 April 2007 and closed on 1 June 2007. The major award was jointly awarded to: Holroyd Peer Education Project for the Speakout – Young People Against Bullying Project and Merrylands High School for the Positive Behaviour Interventions and Support Program. A highly commended plaque was awarded to the Merrylands CBD Committee for the Merrylands Shop Numbering System. Council administered the Western Sydney Area Assistance Scheme (WSAAS) for Holroyd, a funding program of the NSW Department of Community Services. Through this scheme, Holroyd Parramatta Migrant Services received funding for the ‘Friends of Refugees’ Program. Seven local community groups shared $25,000 in funding through Council’s Community Assistance Program. These funds will support the organisations to develop and provide appropriate and accessible services to the residents of Holroyd. Council continued its ongoing commitment to implementing the National Framework for Women in Local Government. An action plan was developed to progress identified priorities. Council supported the Young Women’s Leadership Project, a joint initiative between WSROC and its member Councils to provide training and mentoring opportunities to local young women. Council was a key member of the Holroyd Women’s Working Party (HWWP). Through the HWWP, Council collaborated with a number of organizations to hold several successful initiatives. A luncheon was held for International Women’s Day. A ‘Negotiating Consent’ Workshop was held with local high school students to assist them to learn practical skills and develop strategies to protect themselves in unsafe or abusive situations. Council also auspiced a grant from the Area Assistance Scheme on behalf of HWWP to develop a resource kit which is aimed at providing service providers with information on how to respond to Domestic Violence as well as referral options. A 2-day workshop was also held to assist service providers in identifying and responding to Domestic Violence. Council entered into a partnership with Maddocks Law Firm to provide training on Industrial Relations Changes and their impact on Not-for-Profit organizations. Over 35 participants attended the training. Council continued to convene, resource and support local forums and interagencies. These include Holroyd Interagency, Holroyd Parramatta Domestic Violence Committee and the Wednesday Forum.


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Work on the Holroyd Community Garden continued and most allocated Council funds have been expended. Council is currently establishing a ‘Memorandum of Understanding’ with Cassia to formalize this arrangement. Council received State recognition for its Cultural Plan 2006-2011 ‘Cultural Vitality in Holroyd City’ winning the LGSA NSW award in the category ‘Developing Culture - Cultural Policy and Planning’. The Plan is shaping the direction of Community Services’ cultural projects and will create further opportunities for local communities to participate in cultural expression, and encourage the celebration of diverse interests, creativity and collective values. Council’s program of enlivening the community’s public spaces included channeling youthful artistic expression into a street wall mural. Holroyd City Council partnered with Railcorp and Parramatta City Council to coordinate the decorative, artistic painting and sealing of the walls of the Merrylands Station Underpass. Young people attending Holroyd High School and the Dundas, Granville and Karabi Youth Centres worked to create designs that reflected the concept ‘Federation Continuing’ and to then paint these onto the underpass walls. This project will be finalised by December 2007. Council continues its Culture in the Chambers performing arts program. The March 2007 event sought to promote Healthy Ageing and to provide cultural experiences for senior citizens with a “Live Life” Concert. The Foyer Gallery provides a space for local and regional artists to publicly showcase their work. The group exhibitions calendar included HSC Artworks of 2006, works from the Holroyd Oil Painting Group and a NAIDOC Week related exhibition including works from Western Sydney based Aboriginal and Torres Strait Islanders. The Sewing Stories Project Workshops were completed and a final collaborative project “Tree of Hopes and Wishes” was created that demonstrated both the techniques learnt and the personal stories, varied cultures and friendships that were shared within the group. A local photographer was commissioned to take portraits of the women and their works and these images will be included in a printed catalogue documenting the project and its outcomes. The photographs and works created through this project will form the content of an upcoming Council Foyer Exhibition. Council participates in the development of regional Western Sydney arts and cultural initiatives that support the development of cultural industries, the arts sector, and community cultural development. Council continued to resource, support, employ and skill, artists and community groups on a local level to undertake cultural and arts initiatives. Council continues to advocate for the progression of cultural policy development on a local, regional and state level. Council’s Access and Equity Policy Statement and Action Plan was updated in 2004 and adopted by Council on 7 September 2004. This Action Plan continued to be implemented in 2006-2007, and lists 199 strategies of which 169 have been implemented. Council funded and held Carnivale, a festival promoting community harmony and integration, on 22 April 2007. Approximately 5,000 people attended. The festival was planned, implemented and evaluated by a Working Party drawn from Council’s Culturally and Linguistically Diverse Consultative Committee members. Council has updated its Induction program to include cross-cultural training. All new staff must attend induction and are provided with a copy of Council’s “ Hints to Better Cross Cultural Communication” booklet for reference. A list of bilingual workers is posted on Council’s Intranet and the list is updated bi annually. The booklet is updated annually.


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Other activities aimed at the culturally and linguistically diverse community include: South Asian Conference held on 17 July 2006 Orientation to Australian Work Culture sessions Egyptian Forum held on 17 May 2007 - 136 people attended Multicultural Anzac Day held 27 April 2007 - 110 people attended Presentations at seminars and conferences e.g. the LGCSA Conference in October 2006 Involvement in the Open Day at Baulkham Hills Holroyd Parramatta Migrant Resource

Centre Community Education Programs for the Tamil community and for students from the

Australian Centre for Languages Harmony Day celebrations to close the Warali Wali Indigenous Project Work experience opportunities for overseas trained and qualified people Planning for a Refugee Week held in June 2007 Planning for a series of “How to Vote” workshops held in September, October, November

2006 & February 2007 - 11 workshops held Additional details of these activities can be found in the section titled “Services to People of Diverse Cultural and Linguistic Backgrounds”. Council employs a Community Development Officer - Indigenous on a part-time basis to work on indigenous programs and issues, including convening and resourcing the Aboriginal and Torres Strait Islander Consultative Committee. This Committee meets quarterly to advise Council on matters of importance to Aboriginal and Torres Strait Islander residents. The 2006 NAIDOC Festival was held at Central Gardens in July with approximately 500 people in attendance. This celebration of Aboriginal and Torres Strait Islander peoples coincides with national NAIDOC celebrations and is an opportunity for the wider community to help celebrate Aboriginal and Torres Strait Islander culture. The festival included traditional and contemporary indigenous singers and dancers, as well as information stalls. The 2004-2008 Indigenous Employment Strategy continues to be implemented by Council and includes funding for the employment of three (3) Indigenous employees which was initiated with assistance from the Elsa Dixon Program. These positions are currently within the Community Services Section, Customer Services and the Depot. Council supports and resources the Holroyd Community Development Support Expenditure Scheme Local Committee, ‘Clubs for Holroyd’. The group is made up of representatives from local Licensed Clubs, NSW Council of Social Services, NSW Department of Community Services, Holroyd Interagency and Council. 21 projects received a combined total of $144,822 in funding in the 2006/2007 funding round. Council continued to implement strategies from the 2005-9 Social Plan. The plan includes 61 recommendations which respond to local community priorities. Council continued to convene and resource the Syringes Working Party. Members of the working party include Merrylands Community Health Centre and NSW Police. Council continues to be an active member of the Parramatta/Holroyd Community Drugs Action Team by attending monthly meetings and providing support where needed to address local drug issues. Council received $20,000 to implement recommendations for the City Health Plan in May 2006. Significant progress has been made to date and several projects are underway. These include a


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Falls Prevention Project targeting seniors, Mental Health Awareness training for staff and service providers and a Childhood Obesity Program. A steering committee consisting of representatives from Council and Sydney West Area Health Service oversee implementation of the Plan. Council continued to undertake a range of community consultations to ensure that programs and activities reflected community priorities. A review of the community consultation strategy is being undertaken to further enhance this process, in preparation for the 2007 Community Consultation. Council continued to convene the Gaming and Liquor Consultative Committee which is made up of Councillors, local community members, religious groups, community agencies, members of the club/hotel industry, local police, Sydney West Area Health Service and the NSW Department of Community Services. During 2006/7, the Committee continued to comment on proposals or applications relating to liquor and gaming, where relevant. Many of Council’s community services programs and activities are carried out with guidance from Advisory and Consultative Committees and related Working Parties. This ensures input and support from community members, service providers and other stakeholders, so that programs meet the needs of the community. Some examples include: Arts Advisory Committee Community Safety Committee Disability Services Advisory Committee Holroyd Access Committee Social Plan Steering Committee

Children’s Services The Children’s Services section provides a range of services that care for and educate children aged 0-13 years. The services include Pre-school/Long Day Care, Occasional Care, Family Day Care, Emergency Care, Out of School Hours Care, supported playgroups and an Inclusion program for children with additional needs. In addition, family and children’s community development issues are addressed via a range of consultations, networks, representation at meetings of peak bodies and Parents and Carers in Partnership groups. Children’s Week 2006 celebrations focused on Childhood obesity. A Children’s Healthy Lifestyle Expo was held, called “Back to the Backyard”. The day was well attended by parents and children and helped to raise awareness about the importance of healthy eating and exercise. The day was so successful it will be held again on 28 October 2007 at Central Gardens. A variety of other activities were held by each of Council’s individual services during the week to raise awareness of the rights and needs of children and families. Children’s Week 2007 will again focus on Healthy Lifestyles for Families. To promote networking and currency of knowledge, staff development conferences and training sessions are held each year. During these conferences, all staff participate in a range of child care specific workshops, local government workshops and generic lectures. The Children’s Services section was successful in obtaining funding for the Early Integration Program (EIP). A grant of $31,101 was received from the Department of Education and Training. Other grants were also received from: Inclusion Support Program (ISP) - Dept of Family & Community Services ACCESS (SCAN) Australian Sports Commission - Active After School Care


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Playgroup Association - MyTime Playgroup The Inclusion Networking Group (ING) provides services for children with additional needs, which allows them to be included within mainstream children’s services. Children’s Services prepares an annual “Transition to School” booklet for all parents, providing detailed information on many local schools and tips for parents to help them determine whether their child is ready to start school or not. This booklet is presented at the School Expo and information sessions held by each children’s service and is also available from Council’s Children’s Services section. Holroyd Council hosts the Cumberland Children’s Services Forum. All children’s services providers (community, commercial & Local Government) from Auburn, Parramatta and Holroyd are invited to attend. The meeting discusses current issues that impact on the provision of services to children. Children’s Services continue to be promoted through local ethnic networks. Flyers were distributed to local ethnic groups and discussions were held with ethnic representatives through Council’s Community Education Program. The Pursuit of Excellence Awards program started in 2001 and provides primary and high schools in Holroyd the opportunity to nominate a student who has excelled in community spirit. A Council Representative attends the school presentation day to present the award. Over the last 12 months Out of School Hours care services have experienced a drop in enrolments, therefore vacancies exist in many services. Staff have developed a range of strategies designed to increase OOSH enrolments. Holroyd City Council’s Children Services hosted the Corporate Partners for Change Program 2007 (CPC). The CPC program is an initiative of the Office of the Minister for Western Sydney and provides opportunities for the unemployed or people facing barriers to employment to develop skills and knowledge in childcare. There is a training component, which consists of 7 of 13 modules of the Children’s Services Certificate III. The participant is then exempt from these components if they wish to complete a Traineeship or complete the Children’s Services Certificate III at a later date. After the training component of the program, which ran for 5 weeks, there was a 6 week block of work experience in a Council Child Care centre and commercial centres that chose to get involved in the program. The benefits to Council are reflected in lower unemployment for the area and a recruitment program that offers a selection of partially trained and experienced staff.


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Library & Community Services Department - Report to 30 June 2007 Strategic Objective To effectively and efficiently provide quality human services to the local community, which are appropriate to their identified

needs and in accordance with the principle of access and equity.


ADMINISTRATION Community Facilities Halls

- No. of regular groups using facilities: - Wentworthville Community Centre 23 - Toongabbie Community Centre 12 - Merrylands Community Centre 21 - Westmead Progress Hall 13 - Jones Park Hall 9 - Domain Meeting Room 13 - Pemulwuy N/A

- Occupancy Rate: - Wentworthville Community Centre

- Grevillea Room 34% - Banksia Room 31%

- Toongabbie Community Centre - George Mepham Hall 31% - Andrew Cooke Meeting Room 18% - Neil Pigram Meeting Room 13% - Billiard Room 4%

- Merrylands Community Centre - Miller Street Room 37% - Prospect Room 27% - Arts & Crafts Room 21%

- Westmead Progress Hall 27% - Jones Park Hall 30%


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PROGRAMS SERVICES TO BE PROVIDED KEY PERFORMANCE MEASURES

(OPERATIONAL) - Domain Community Rooms:

- Mackey Room 12% - Oakes Room 10%

- Pemulwuy: - Hall N/A - MR1 N/A - MR2 N/A

Community Buses - Hours used per quarter: 1,849 Street Stalls - Days used per quarter:

- Merrylands Kiosk 240 Minor Assistance Program. - No. of applications received: 6

- No. of grants approved: 6

LIBRARY SERVICES Client Services Australian Library Week activities. Basic English.

- No. of issues per capita. 1.8 - Total No. of issues 632,465 - Total No. of borrowers: 33,566 - No. of resident borrowers: 25,956 - % resident borrowers of total population:

30% - Total attendance: 1,557 - No. of issues: 5,575


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(OPERATIONAL) NEL Collection.

Home Library Service. Information Services

Community Information Directory. Inter Library Loans.

Local Studies. Children’s and Young Adults’ Service

Storytime program.

Outreach programs.

- No. of issues: 54,935 - No. of Home Library borrowers (not

including nursing homes): 115 - No. of issues per borrower (not including

nursing homes): 70 - No. of volunteers: 23 - No. of reference enquiries: 32,595 - Turnaround time per enquiry: 3 minutes - No. of enquiries: 5,576 - Requests from other libraries:

- Received: 1,623 - Satisfied: 1,626 - Requests to other libraries: - Requests sent: 997 - Satisfied: 1,425 - No. of enquiries: 403 - No. of sessions held: 248 - Total attendance: 8,292 - Annual survey of parents: 51 responses

received. - No. of services visited: 57 - Total attendance: 1,289

Class visits (to service points).

Holiday program. Youth Week activities.

- No. of visiting schools: 12 - Total attendance: 342 - No. of activities held: 38 - Total attendance: 876 - No. of activities: 3 - Total attendance: 29


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(OPERATIONAL) Toy Library.

Children’s Book Week Celebration.

Technical Services Information Technology

- No. of issues per capita: 0.915 - No. of borrowers: 885 - % of borrowers of 0-11 age population:

11.9% - No. of toys in collection: 1,271 - Annual survey of users: N/A - No. of activities held: 13 - Total attendance: 813 - No. of items processed: 15,629 - No. enquiries: 4,813 - No. of bookings: 82,401 - No. of hours booked: 49,321

- No. of computer workshops held: 19 - Total attendance: 149

COMMUNITY SERVICES Administration

Review policies as required. - Date reviewed: N/A Facilitate the implementation of S94

projects. - No. of projects implemented: 35

Review S94 levies annually and adjust as required.

- Date reviewed: December 2007

Hold an annual planning day. - Date held: 5/10/06 Holroyd City Council Scholarship - Working Party meetings: 2

- No. of applicants: 2 - Scholarship presented: 20/3/07

Provide staff training and development opportunities.

- No. of staff involved: 67

Staff involved in Driving Organisational Excellence program.

- No. of staff who have participated: 5


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(OPERATIONAL) Involvement in activities, festivals,

events to promote Council’s Community Services’ provision.

- No. of activities/events: 48

Community Development

Service/Program Delivery Administer the Western Sydney Area

Assistance Scheme - No. of groups resourced: 85 - No. of applications received: 12 - No. of successful applications: 1 - Total funds granted: $39,832 - Program completed according to timetable:

Yes - Projects monitored as required: 5

Facilitate the operation of the Holroyd Community Development Support Expenditure Local Committee

- No. of applications received: 73 - No. of successful applications: 16 - Total funds granted: $121,040 - Program completed according to timetable:

Yes Administer the Community Assistance

Program - Program advertised: Yes - No. of applications received: 25 - Applications assessed: 25 - No. of successful applications: 7 - Presentation night held: Yes

Community management training seminars

- Seminars conducted: N/A - No. in attendance: N/A

Community education program - 2 programs held each year: 4 - Total attendance for each program: 74

Public art projects - Level of community participation: 104 - Artist/s employed: 9 - Projects implemented: 9


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(OPERATIONAL) Coordinate art and craft displays in

Council foyer. - Displays held: 12 - Artists promoted: 168

Reporting / Planning / Policies Coordinate the implementation of the

Access & Equity Plan recommendations - No. of recommendations acted on: 168 - No. of new recommendations

implemented: 1 Coordinate the implementation of the

Social Plan recommendations - No. of recommendations acted on: 32 - No. of new recommendations


City Health Plan recommendations - No. of recommendations acted on: 14 - No. of new recommendations


Cultural Plan - No. of recommendations acted on: N/A - No. of new recommendations

implemented: N/A Convene and resource Council’s

Culturally and Linguistically Diverse Consultative Committee

- Quarterly meetings held: 4 - Issues addressed: 66

Convene and resource Council’s Aboriginal and Torres Strait Islander Consultative Committee

- Quarterly meetings held: 4 - Issues addressed: 18

Convene and resource Council’s Social Plan Steering Committee

- Steering Committee meetings held: 1 - Issues addressed: 2

Convene and resource Council’s City Health Plan Steering Committee

- Steering Committee meetings held: 2 - Issues addressed: 6

Convene and resource Council’s Syringes Working Party

- Working Party meetings held: N/A - Issues addressed: N/A

Convene and resource Council’s Arts Advisory Committee

- Advisory Committee meetings held quarterly: 1

- Issues addressed: 4


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(OPERATIONAL) Hold an annual planning day for the

community development team - Planning Day held: Yes

Community Activities & Events Coordinate Council’s celebration of

NAIDOC Week - Planning Committee meetings held: 10 - Celebration held in July: Yes - Total attendance at celebration: 1,000

Coordinate Council’s celebration of Carnivale

- Planning Committee meetings held: 10 - Celebration held: Yes - Total attendance at celebration: 3,000

Coordinate Harmony Day activities - Planning Committee meetings held: 8 - Activities held in March: Yes - Total attendance at celebration: 60

Coordinate Cultural Events at Council Chambers

- Hold 3 Culture in the Chambers events: 2 - Artists booked: 56 - Promotion conducted: Yes - Total attendance at each event: 300

Coordinate the HSC Art Exhibition at Council Chambers

- Hold exhibition as part of CityFest activities: Yes

- No. of high schools participating: 7 - No. of exhibits: 70

Community Development / Resourcing / Consultations


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(OPERATIONAL) Community consultation - Total persons consulted per quarter:

- CPO: 65 - CDW: 19 - CO: 13 - ECDO: 194

Community resourcing - No. of occasions per quarter: - CPO: 1,250 - CDW: 11 - CO: 63 - ECDO: 194

Hold an annual Community Consultation for the Holroyd LGA

- Consultation held: N/A - No. in attendance: N/A

Update the Holroyd Community Profile - Profile updated (March): N/A - Placed on Website: N/A - Hard copies printed: N/A

Update the Aboriginal Services Directory

- Directory updated (March): N/A - Placed on Website: N/A - Hard copies printed and distributed: N/A

Maintain awareness/contact with community housing issues

- Opportunities taken for networking and information sharing: 12

Resource and support Holroyd Interagency

- No. attending meetings (monthly): 14 - Issues addressed: 4

Resource and support the National Framework for Women in Local Government Working Party

- No. attending meetings: 10 - Strategic Plan items addressed: 8


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(OPERATIONAL) Youth Services

Service/Program Delivery Conduct centre-based and outreach

programs, both structured and unstructured

- No. of centre-based programs conducted: 113

- No. of outreach programs conducted: 37 - No. of drop-in programs held: 60 - No. of individual cases: 79 - Total attendance per quarter: 594 - No. of promotional activities: 56

Run school holiday programs for young people

- No. of school holiday programs held: 35 - Total attendance per quarter: 280

Continue regular streetwork program - No. of streetwork contacts made: N/A - Issues addressed: N/A

Recruit young people for the Peer Education Project

- No. of young people: 28

Provide Information/Education Workshops

- No. of workshops held: 51 - Total attendance per quarter: 177 - Issues addressed: 46

Reporting/Planning/Policies Develop policies and procedures

relating to service delivery - No. of new policies prepared: 3 - No. of existing policies reviewed: 21

Report to the Steering Committee - Reports prepared and distributed: 5 Hold an annual Open Day - Date/s of Open Day: 14/11/06 & 22/11/06

- No. in attendance: 85 Hold an annual planning session - Date of planning session: 13/9/06 &

14/9/06 Community Activities and Events Conduct music activities - No. of programs held: 13

- No. in attendance: 1,023


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(OPERATIONAL)

Coordinate Youth Week activities and events

- No. of Expressions of Interest distributed: 65

- No. of activities undertaken: 12 - No. in attendance at all activities: 1,500 - Report on outcomes submitted:

Completed. Community Events - including

Australia Day celebrations, CityFest, Back to Guildford Festival, Carnivale, NAIDOC, Local Government Week

- No. of activities held: 5 - Total attendance: 1,335 - No. of meetings attended: 22


Raise awareness in schools of services and activities available for young people

- No. of school visits: 52 - No. of young people accessed through

school promotions: 12,450 - Schools visited: Greystanes, Merrylands,

Holroyd, Pendle Hill, Cerdon, St Paul’s, Granville Boys, Granville South

Consult with young people and the wider community regarding activities, projects and issues

- No. of consultations with young people: 158

- No. of consultations with the community: 31

Develop specific programs for young women

- No. of programs held: 6 - No. of participants: 50

Attend relevant network and interagency meetings

- No. of HAPYN meetings attended: 9 - Other interagency meetings attended: 4 - No. of other interagency meetings

attended: 6 Coordination of Youth Projects - No. of youth projects coordinated: 23


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(OPERATIONAL) Community resourcing - No. of organisations resourced: 47

- No. of individuals resourced: 651 - No. of requests for information: 609

Resource and support Holroyd City Youth Advisory Committee

- No. of meetings attended: 8 - Training supplied: 3 - Information supplied: 24 - No. of activities and events : 12

Disabilities Services Service/Program Delivery Information Service - No. of telephone referrals/website visits:

114 - No. of telephone/email requests for

assistance: 212 - No. of face to face requests for assistance:

49 - Information dissemination - bulletin

recipients per quarter: 192 Individual Advocacy - No. of cases short term active assistance:

32 - No. of cases mid term active assistance:

17 - No. of cases long term active assistance:

0 Systemic Advocacy - Contacts with Government agencies: 21

- Contacts with non-Government agencies: 15

- Contacts with political representatives: 10 - Contacts with Communities: 9


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(OPERATIONAL) Peer Support Program - No. of activities held: 112

- Programmed respite hours: 504 - Total attendance per quarter: 249 - Total client respite hours: 4,864 - No. of clients in program: 156 - Requested respite hours on waiting list:

2,428 Reporting/Planning/Policies Prepare reports to Council as required - No. of reports: 10 Report to Disabilities Services Advisory

Committee meetings - Reports prepared and distributed: 8

Convene the Access Policy and Action Plan Implementation Committee twice each year

- Meetings held and progress documented: N/A

Conduct Peer Support planning sessions with service users to develop activity calendars (4 monthly)

- Planning done and calendars distributed: Yes

Conduct annual survey of newsletter recipients

- Survey completed and outcomes documented: Yes

Conduct annual survey of Peer Support service users and carers

- Response rate of survey: 23 responses - Satisfaction level with service: 87%

Conduct an annual planning session for disabilities services

- Date of planning session: 29/8/06 - No. in attendance: 20

Community Activities and Events Coordinate Council’s celebration of

International Day of People with a DisAbility

- Celebration carried out: 2 - No. in attendance: 115

Represent Council’s disabilities services at community events as appropriate

- No. of events: 12


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(OPERATIONAL) Community Development / Resourcing /

Consultations

Resource and support the Cumberland/Prospect Area Disability Forum

- Tasks undertaken: As required. - Attendance at Forum: 134

Convene and resource Council’s Access Committee

- Meetings held: 3 - Decisions actioned: As required.

Community consultation - No. of persons consulted: 137 Community resourcing - No. of occasions: 43 Support and resource the Peer Support

Users’ Committee - Meetings held: 1 - Service User attendance: 5

Aged Services Service/Program Delivery Provide meals, programs and activities

through the Guildford Community Centre day respite program.

- Total meals provided: 11,087 - Total attendance per quarter: 1,175 - No. of frail aged clients: 286 - No. of clients with disability: 61 - No. of CALD clients: 77 - Total no. of clients: 351 - No. of activities held: 196

Develop 6 monthly program for Guildford Community Centre

- No. of people consulted: 24 - No. of new activities: 38

Promote external hire of Guildford Community Centre

- No. of community hirings: 142 - No. of private hirings: 29


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(OPERATIONAL) Provide appropriate meals for clients of

Holroyd Community Food Services - Total meals delivered: 22,639 - Hot meals: 14,189 - Frozen meals: 8,117 - No. of clients (MOW): 503 - CALD background: 90 - Younger with a disability: 48 - New clients: 134 - Exited clients: 103 - Total attendance at centre-based meals:

1,597 Conduct multicultural activities as part

of the Guildford Community Centre program

- Activities held: 8 - No. in attendance: 276

Conduct activities for Centre-Based Meals clients

- No. of activities held: 17 - No. in attendance: 460

Conduct activities for the well aged - No. of activities held: 3 - No. in attendance: 566

Prepare and distribute Holroyd Seniors News publication

- Newsletter produced: 4 - No. on mailing list: 1,300

Recruit and support volunteers - No. of current volunteers - GCC: 23 - MOW: 44 - CBM: 6

- No. of new volunteers - GCC: 3 - MOW: 4 - CBM: 0

- No. of support occasions - GCC: 6 - MOW: N/A - CBM: N/A


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(OPERATIONAL) Reporting / Planning / Policies

Report to Aged Services Advisory Committee meetings

- Date of meeting: 16/8/06, 15/11/06, 21/2/07 & 16/5/07.

Submit quarterly MDS reports to funding body

- Reports submitted on time - GCC: 4 - MOW: 4

Conduct an annual planning day - Date held - GCC: 30/8/06 - MOW: N/A - Aged Services: 29/8/06

- No. in attendance - GCC: 24 - MOW: N/A - Aged Services: 20

Develop/revise policies as required - No. of policies developed/revised - GCC: N/A - MOW: N/A

Community Activities and Events Conduct Seniors Week activities - Activities held: 2

- No. in attendance: 485 Participate in local events and festivals

as appropriate - No. of events: 4


Resource and support the Holroyd Carers Group

- No. of meetings held: 6 - No. in attendance: 50

Community consultation - Total persons consulted per quarter: 16 Community resourcing - No. of occasions per quarter: 11 Resource and support Home and

Community Care forums - No. of forums held: 7 - No. in attendance: 110


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(OPERATIONAL)

CHILDREN’S SERVICES Management of Council’s Children’s Services Section

- Overall operation as listed

Representation on peak bodies - No. of meetings: 16 Children’s Week Deliver activities that promote the rights

and needs of children - No of meetings attended: 15 - No of activities held: 1

Child Protection Maintain the ongoing operation of the

Child Protection Committee - No of meetings held: 10

Provide training - No. of training sessions held: 6 Deliver activities that promote Child

Protection - No. of activities held: 3

Community Development Resource & support all other children’s

services in Holroyd - No. of services: 37 - No. of children in care: N/A

Provide for new service providers - No. of enquiries: 27

Sustainable Workforce Provide a service of recruitment,

training, induction & support for all new staff, both permanent and casual.

- No. of staff recruited: 17

Provide a casual list for use by all services

- No. of casuals on list: 32


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(OPERATIONAL) Long Day Care

To provide Accredited and licensed care for children on a daily basis

- Centres licensed: 3 - Centres accredited: 3

Resource and convene meetings of the parent advisory committee and provide opportunities for parent involvement

- No of meetings held: 7 - No of events hosted: 17

Develop the children’s knowledge and understanding of the wider community

- No of community visits: 43

Services Provided Holroyd Children’s Centre (75 place).

Two locations: Banksia Babes Gumnut Grove

- No. of children waiting placement. - (0-2) : 87 - (2-6) : 61

- Average utilisation (No. children per day): 75

Wenty Children’s Centre (45 place) - No. of children waiting placement. - (0-2) : 30 - (2-6) : 16 - Average utilisation (No. Children per day):

44 Guildford West Children’s Centre (45

place).

- No. of children waiting placement. - (0-2) : 43 - (2-6) : 23 - Average utilisation (No. Children per day):

47

Pemulwuy (65 place) N/A Occasional Care


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(OPERATIONAL) To provide licensed care for children on

a daily basis - Centres licensed: 2


- No of meetings held: N/A - No of events hosted: 21



Services Provided Friend Park (16 place - 450) - Average utilisation (hrs of care per week).

- (0-2) : 104 - (2-6) : 268 - No. of families using service: 46

Merrylands (30 place – 800hrs) - Average utilisation (hrs of care per week). 734

- No. of families using service: 94 Family Day Care/Home Based Through home based carers provide

Accredited and licensed care for children on a daily basis

- Service Licensed: 1 - Service Accredited: 1

Provide a service of recruitment, training, support and regulation for home based carers

- Inservices held: 9 - Inductions held: 11 - No. of Carers: 46

Resource and convene meetings of the Carer/Parent advisory committee and provide opportunities for parent involvement

- No of meetings held: 4 - No of events hosted: 6




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(OPERATIONAL) Merrylands/Holroyd Family Day Care

(220 place) - No. of children waiting placement. - (0-2) : 47 - (2-6) : 34 - (6-12) : 13 - Average utilisation (No. children per day) :

163 - No. of carers: 46

Out of School Hours Service To provide recreational care for children

on a daily basis - Centres meet Australian standards: 6


- No of meetings held: N/A - No of events hosted: N/A



Services provided - Sherwood Grange (pm 60)

(am 30) (vac 40)

- No. of children waiting placement: 3 - Average utilisation - am (No. of children): 24 - pm (No. of children): 52 - Vacation care (No. of children): 39

Parramatta West (pm 45) (am 45) (vac 40)

- No. of children waiting placement: 6 - Average utilisation: - am (No. of children): 26 - pm (No. of children): 44 - Vacation care (No. of children): 42

Guildford West (pm 75) (am 45) (vac 40)



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(OPERATIONAL) Double Digits (vac 30)

- No. of children waiting placement: 21 - Average utilisation - Vacation care (No. of children): 27

Ringrose (pm 60) (am 45) (vac 60)


Merrylands East (pm 29) (am 15)

- No. of children waiting placement: 25 - Average utilisation - am (No. of children): 15 - pm (No. of children): 30 - Vacation care (No. of children): N/A

Pemulwuy (pm 60) (am 60) (vac 60)

- No. of children waiting placement: N/A - Average utilisation - am (No. of children): N/A - pm (No. of children): N/A - Vacation care (No. of children): N/A

Pendle Hill (pm 30) (am 30)

- No. of children waiting placement: 1 - Average utilisation - am (No. of children): 11 - pm (No. of children): 18 - Vacation care (No. of children): N/A


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(OPERATIONAL) Early Integration Program No. of children enrolled

Occasional Care - Friend Park: 1 - Merrylands: 9

Long Day Care: - Guildford West Children’s Centre: 2 - Wenty Children’s Centre: 2 - Holroyd Gumnut Grove: 1 - Holroyd Banksia Babes: 0 - Pemulwuy: N/A

Family Day Care: 0 Out of School Hours Care: - Sherwood Grange: 2 - Parramatta West: 1 - Guildford West: 4 - Double Digits: 2 - Ringrose: 2 - Merrylands East: 0 - Pendle Hill: 1 - Pemulwuy: N/A

Condition of Public Works


74

Asset Class Asset Category Depreciation

Rate (%) Depreciation

Expense Cost Accumulated Depreciation

Carrying Value

Estimated Cost to

bring to a Satisfactory

Standard

Estimated Annual

Maintenance Expense

Program Maintenance

Works for current year

'000 '000 '000 '000

Asset Condition

(see Notes

attached) '000 '000 '000

References Note 9 Note 3 Note 9 Local Govt. Act 1993, Section 428 (2d) PUBLIC BUILDINGS All Buildings 2 1,183 56,868 (28,489) 28,379 2 - 746 440 - - - - 3 - 451 266 - - - - 6 1,567 399 235 - - - - 7 4,944 139 81 TOTAL PUBLIC BUILDINGS 1,183 56,868 (28,489) 28,379 6,511 1,735 1,022 PUBLIC ROADS

Sealed Roads 1 1,762 163,001 (43,407) 119,594 1 - - - - - - - 2 - - -

- - - - 3 - - - - - - - 6 - - - - - - - 7 10,600 5,767 2,375 Bridges 1.25 103 8,213 (4,262) 3,951 3 371 - - Footpaths 2 430 26,300 (8,809) 17,491 2 - - - - - - - 3 - - - - - - - 6 100 100 - - - - - 7 568 598 174 Kerb and Gutter 1.4 585 41,390 (16,478) 24,912 2 - - - - - - - 3 - - - - - - - 6 469 - - - - - - 7 422 319 119 Street Furniture 10 18 599 (168) 431 1 100 - - - - - - 3 - - - - - - - 7 - 150 136 TOTAL PUBLIC ROADS 2,898 239,503 (73,124) 166,379 12,630 6,934 2,804

HOLROYD CITY COUNCIL

Special Schedule No 7 Condition of Public Works

As at 30 June 2007


75

Asset Class Asset Category Depreciation

Rate (%) Depreciation

Expense Cost Accumulated Depreciation

Carrying Value

Estimated Cost to

bring to a Satisfactory

Standard

Estimated Annual

Maintenance Expense

Program Maintenance

Works for current year

'000 '000 '000 '000

Asset Condition

(see Notes

attached) '000 '000 '000

References Note 9 Note 3 Note 9 Local Govt. Act 1993, Section 428 (2d) DRAINAGE WORKS All Works 1 1,225 123,515 (44,303) 79,212 3 319 472 293 TOTAL DRAINAGE WORKS 1,225 123,515 (44,303) 79,212 319 472 293

TOTAL CLASSES - ALL ASSETS 5,306 419,886 (145,916) 273,970 19,460 9,141 4,119

Summary of Legal Proceedings


77

Summary of Legal Proceedings The Council uses several legal firms in relation to legal proceedings. A summary of the legal costs incurred in 2006/2007 is as follows:- Health Environmental/Food Compliance Issues $ 47,891.93 Development Development Appeals $697,119.51 Building Building/Development Control Costs $ 91,547.90 Tree Management/Compliance & Enforcement Compliance & Enforcement Issues $ 32,099.33 $868,658.67 Cases Finalised Financial Year 2006-2007 APPELLANT ADDRESS OF PROPERTY NATURE OF

APPEAL DATE APPEAL FINALISED OR ACTION CEASED

Abla’s Patisserie 6 Sherwood Road Merrylands

Class 4 action for non-compliance with conditions of consent in relation to fire safety upgrade of premises.

31 October 2006

Tradelink Constructions Pty Ltd

79-81 & 88 Dunmore Street Wentworthville

Deemed refusal of DA for alterations and additions to existing premises and use as a function centre and restaurant with parking on No. 88.

24 October 2006

Stockland Developments Pty Ltd

191-201 Pitt Street; 233-259 Merrylands Road & 52-54 McFarlane Street, Merrylands

Deemed refusal of application for redevelopment of Merrylands Stockland Mall and Merrylands Court sites

14 November 2006

Andrew Marcel Fryc 9 Grand Avenue Westmead Appeal against Council’s Order of 27 October 2005 seeking: • cessation of use • demolition of

pavement • demolition of

stormwater detention system

31 August 2006

Telstra Corporation Ltd

Cnr Coleman Street & Great Western Highway, Mays Hill

Appeal against refusal of DA for erection of telecommunications facility

14 August 2006


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APPELLANT ADDRESS OF PROPERTY NATURE OF


Rosemarie Guerin 13 Denmark Street Merrylands

Deemed refusal of DA for demolition of existing structures, erection of a mixed townhouse/villa development and Strata subdivision into 5 lots

21 August 2006

Bazouni & Snezana Kuruc

3 Mason Street, Merrylands Deemed refusal of DA 2007/38 for erection of a child care centre

5 October 2006

J W Carter 69 Toongabbie Road Toongabbie

Unauthorised use of premises as a printing business

31 October 2006

J Sellauthari 8 Dunmore Street Wentworthville

Unauthorised use of premises as an abortion clinic

31 October 2006

Hong Hang 178 & 179 Military Road Guildford

1. Appeal against refusal of S95AA application for modification to approved L&E Court Consent for brothel.

2. Class 4 action for use of building without operative consent.

13 December 2006

Virgil Vidaicu & Carmen Oncescu

2 Talara Street Pemulwuy HCC Order under S121B to remove fill, retaining wall, fencing, repaint house, restore overland flow path and complete landscape works

30 October 2006

V J Samanty 49 Edward Drive Pemulwuy HCC Order under S121B to remove fill, retaining wall and complete landscape works

28 February 2007

B & S Kuruc 3 Mason Street Merrylands Deemed refusal of DA 2007/38 for erection of a child care centre

5 October 2006

G Salman 41 Carinya Road Girraween Deemed refusal of DA 2004/909 for demolition of existing structures and Torrens subdivision into 2 lots

1 November 2006


79

APPELLANT ADDRESS OF PROPERTY NATURE OF


G Salman 41 Carinya Road Girraween (Proposed Lot 1)

Deemed refusal of DA 2004/1033 for erection of attached 2 storey dual occupancy and Torrens subdivision into 2 lots

1 November 2006

G Salman 41 Carinya Road Girraween (Proposed Lot 2)

Deemed refusal of DA 2004/1034 for erection of attached single storey dual occupancy and Torrens subdivision into 2 lots

1 November 2006

G Salman 208 Targo Road Girraween (Proposed Lot 1)

Deemed refusal of DA 2004/1035 for erection of attached 2 storey dual occupancy and Torrens subdivision into 2 lots

1 November 2006

G Salman 208 Targo Road Girraween (Proposed Lot 2)

Deemed refusal of DA 2004/1036 for erection of attached single storey dual occupancy and Torrens subdivision into 2 lots

1 November 2006

Wendy Wei C/- Storey & Gough

1/181 McCredie Road Guildford

Deemed refusal of DA 2007/105 for alterations and use of premises as a brothel

28 March 2007

E L Mariani Lot 201 DP 1030744 & Lot 301 DP 1035614 Cnr Reconciliation/Reservoir Roads &U Picrite Close Pemulwuy

Deemed refusal of DA 2007/346 for erection of warehouses, hi-tech units and child care center

28 June 2007

Farah & Hook 3 O’Connor Street Guildford Class 4 action under S125(1) EP&A Act for illegal pruning of trees

24 March 2007

Puflett & Associates Architects Pty Ltd

Lot 1083 Biana Way Pemulwuy

Deemed refusal of application for 5 new dwellings and Torrens subdivision

23 May 2007


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Cases Outstanding 1 July 2007 APPLICANT/ OWNER

STREET ADDRESS SUBJECT MATTER

Alcoa Australia Rolled Products Pty Ltd

Lot 220, DP 703309 & Lot 3, DP 940279 Kiora Crescent Yennora

Deemed refusal of DA 2005/674 for use of rotary furnace 3

G & A Ghannoum 23 Clyde Street Guildford Illegal construction works M & M Elkhouri 7 Grant Crescent

Wentworthville Non compliance with conditions of Development Consent and failure to stop work as instructed.

A B & M Kavich 607 Great Western Highway Girraween

Unauthorised building work in relation to existing use rights

Linda Khoury 6 Birriwa Street Greystanes Non compliance with conditions of DC 2003/1148 in regard to additional bedroom and various internal and external changes.

Owen Tregarthen 10 Guernsey Road Guildford

Unauthorised building works to premises for use as a brothel.

P J Kubacki 154 Magowar Road Girraween

DA refused following up on unauthorized use of premises for warehousing and of food.

Mohammad Bashir Aria

Unit 6/79-91 Betts Road Smithfield

Appeal against refusal of DA 2006/381 for use of Unit 6 for

56 Hampden Road South Wentworthville

Deemed refusal of application for alterations and additions to existing child care centre

John James Starr 75 Brickworks Drive Holroyd

Deemed refusal of DA 2007/277 for erection of 3 storey residential flat building containing 9 units above basement parking and associated Strata subdivision into 9 lots

Meehan Properties Pty Ltd

306-308 Church Street & 10-12 Meehan Street Granville

Deemed refusal of DA 2007/583 for construction of new motor showroom with ancillary offices, vehicle service and spare part sales, associated car park and signage

Bathla Constructions Pty Ltd

220-226 Great Western Highway & 1-7 Hawkesbury Road Wentworthville

Deemed refusal of DA 2004/1167 for demolition of existing structures, erection 2x3 storey and 1x4 storey residential flat buildings

Bathla Constructions Pty Ltd

17 Beresford Road Greystanes

Appeal against refusal of S96(2) application to modify DC 2003/685 issued for mixed 3 storey residential/ commercial building

Policy & Provisions for Elected Members


82

Mayoral and Councillor Expenses The total amount expended by Council during 2006/2007 on Mayoral and Councillor fees was $198,280. Councillors received a fee of $13,980 for the year, with the Mayor receiving an additional allowance of $25,942 and the Deputy Mayor receiving an allowance of $4,578. The allowance to the Deputy Mayor is based on 15% of the Mayor’s annual allowance of $33,520 and is deducted from the Mayoral allowance. In addition to the abovementioned Mayoral and Councillor fees, the following facilities and equipment were also provided: • Cost of providing office equipment, ie laptop computers, mobile phones,

telephones, facsimile machines and internet installed in the Councillor homes $11,108

• Cost of phone calls, including mobile phones, landlines, facsimile and internet services $49,873

• Expenses in relation to spouses/partners accompanying Councillors $964 • Conference and seminar expenses $27,771 • Training and skill development expenses $1,094 • Interstate travel expenses (including subsistence and out of pocket

Expenses $28,849 • Overseas travel expenses $Nil • Carer and other related expenses $Nil Policy for Payment of Expenses and Provision of Facilities to the Mayor and Councillors A full copy of Council’s Policy on the Payment of Expenses and Provision of Facilities to the Mayor and Councillors follows. PART 1 Purpose of the Policy The purpose of the policy is to ensure that there is accountability and transparency in the reimbursement of expenses incurred or to be incurred by Councillors. The policy also ensures that the facilities provided to assist Councillors to carry out their civic duties are reasonable. Background NSW Department of Local Government has conducted a review of a number of Council expenses policies and has circulated guidelines pursuant to Sections 23A and 252(5) of the Local Government Act 1993 following extensive consultation with the Local Government and Shires Association of NSW. The purpose of a Council expenses and facilities policy is to ensure that there is accountability and transparency in the payment of expenses incurred, or to be incurred, by Councillors.


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It is noted that a Council may disburse money only if the disbursement is authorised by the Local Government Act 1993, either expressly or because it is supplemental, incidental to or consequential upon the exercise of its functions. Principles Conduct As required by Section 439 of the Local Government Act 1993 and reinforced in the Model Code of Conduct provisions, Councillors must act lawfully, honestly and exercise a reasonable degree of care and diligence in carrying out their functions under the Act or any other Act. Councillors should in particular, be mindful of the provisions of the Anti-Discrimination Act 1977. Participation, equity and access The expenses policy provisions must be non-discriminatory and used in an equitable manner to enable the full participation by Councillors from different walks of life. The policy should allow Councillors to represent the community in different ways and take account of, as much as possible, individual differences. The provisions made in the policy should be at an appropriate level to encourage members of the community, particularly under-represented groups such as those in primary caregiver roles, to seek election to Council by ensuring that they would not be financially or otherwise disadvantaged in undertaking the civic duties of a Councillor. Such encouragement promotes a diversity of representation that can bring the benefit of new and different approaches and solutions to issues. The Council expenses policy also takes into account of and makes reasonable provision for the special needs of Councillors to allow access to the appropriate parts of Council premises, and facilities, and maximise participation in the civic duties and business of Council. Provision is also made for sight or hearing impaired Councillors and those with other disabilities, including reasonable transportation provisions for those unable or unwilling to drive a vehicle to provide access. Objectives of the Policy Accountability and transparency The Council expenses policy must ensure that there is accountability and transparency in the reimbursement of expenses incurred or to be incurred by Councillors. They should cover the specific expenses for which Councillors are entitled to receive reimbursement. Councillors can only receive reimbursement for expenses when the expense is identified in the policy. The overriding principle to be addressed in the development of the Holroyd City Council expenses policy is that the details and range of benefits provided to Councillors by the Council must be clearly stated and be fully transparent and acceptable to the local community. Reasonable expenses The expenses and facilities policy ensures that Councillors are reimbursed for expenses reasonably incurred in their performance of their role as a Councillor.


84

Limits The payment of expenses and the provision of equipment and facilities to Councillors should not be open-ended. Councils must agree and set monetary limits to all expense provisions in their policy where practicable and where appropriate, as well as standards for the provision of equipment and facilities provided to Councillors. Statutory requirements A policy for the payment of expenses and the provision of facilities for Councillors is made under Section 252 of the Local Government Act 1993 and in accordance with clause 403 of the Local Government (General) Regulation 2005. Other policy provisions, which should be considered, include these guidelines, Department of Local Government circulars to Councils, the Model Code of conduct for Local Councils in NSW and the Independent Commission against Corruption publication No Excuse for Misuse. Development, promotion and review of an expenses and facilities policy Development and adoption of the policy Pursuant to Section 253 of the Local Government Act 1993 and according to the guidelines for the payment of expenses and the provision of facilities for Mayor and Councillors for Local Councils in NSW issued by the Department of Local Government, Holroyd City Council has reviewed its policy. As part of any future review process, Council will give public notice of its intention and allow at least 28 days for public submissions. Council will consider any submissions received and make any appropriate changes to the policy. Councils do not need to give public notice of a proposed amendment to the policy, if the amendment is not substantial. Within 28 days of adopting or amending the policy, the policy and details of submissions will be forwarded to the Director-General of the Department of Local Government. Promotion and availability of the policy The Council will promote its policy on the payment of expenses and the provision of facilities to Councillors to the community by placing it on the Council’s website and making it readily accessible. Review Holroyd City Council will, on an annual basis, review and submit its policy to the Director-General of the Department of Local Government within 28 days of adoption by Council, even if it is proposed to adopt an unchanged policy. Holroyd City Council will report separately on: • the total cost of expenses and the provision of facilities for the Mayor and all Councillors, as

well as:


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Provision of facilities • the total cost of the provision of dedicated office equipment allocated to Councillors on a

personal basis, such as laptop computers, mobile phones, telephones and facsimile machines and internet installed in the Councillors’ homes (including line rental and Internet access). This item does not include the costs of using this equipment, such as calls.

Expenses • the cost of phone calls including mobiles, home located landlines, facsimile and Internet

services • spouse/ partner/ accompanying person expenses (limited to circumstances outlined on page

14 of the Guidelines) • conference and seminar expenses • training and skill development expenses • interstate travel expenses (including subsistence and out-of-pocket expenses) • overseas travel expenses (including subsistence and out-of-pocket expenses) • care and other related expenses (of dependants to enable a Councillor to undertake his/her

civic functions). PART 2 – PAYMENT OF EXPENSES General provisions A time limit of 30 days is provided for Councillors to seek reimbursement for their expenses Allowance for Deputy Mayor Council will only pay the Deputy Mayor part of the Mayor’s annual fee where the Deputy Mayor demonstrably acts in the role of the Mayor. Such payment must only be done at the direction of the Council and any amount paid to the Deputy Mayor must be deducted from the Mayor’s annual fee (Section 249 of the Local Government Act 1993). Payment of expenses generally Specific expenses for Mayor and Councillors Payment of expenses to Councillors shall be limited to:

• payment of accommodation, travelling and reasonable out-of-pocket expenses whilst attending conferences and seminars

• reimbursement of costs paid by Councillors for which Council is liable under this policy. Accommodation Payment of accommodation costs will be made on the following basis:

• accommodation will be selected by the Council on the basis of cost and convenience of location to the conference venue. A Councillor may choose accommodation at a different location, but which is at the same cost or less;

• the number of accommodation days provided under this policy will be limited to:


86

a registration day; and b each day on which official sessions of the conference/seminar area held.

• any additional accommodation costs incurred as a result of the attendance of partners

and/or children, shall be borne by the Councillor. No changes from previous “Payment of Expenses & Provision of Facilities Policy” Meals Council will meet the cost of breakfast, lunch and dinner under Incidental Expenses for delegates where any of these meals are not provided as part of the conference/seminar/training course. Reimbursement and reconciliation of expenses • Council will, where possible, pay expenses directly to the place of accommodation by

account. • Councillors should be aware that it may be necessary for them to pay expenses. In order to

obtain reimbursement for such expenses a claim for reimbursement together with receipts must be submitted to the General Manager on the appropriate form (Appendix A).

Payment in advance Councillors may request payment in advance in anticipation of expenses to be incurred in attending conferences, seminars and training away from home. Advance Payment Request Form (Appendix B) to be completed. All expense payments may be claimed for reimbursement on the appropriate form (Appendix A) together with receiptst or reconciled if an advance payment is made. Establishment of monetary limits Payment of expenses for spouses, partners and accompanying persons There may be limited instances when certain costs incurred by the Councillor on behalf of their spouse, partner or accompanying person are properly those of the Councillor in the performance of his or her functions (hence they are properly incurred by, and reimbursable to the Councillor). An accompanying person is a person who has a close personal relationship with the Councillor and/or provides carer support to the Councillor. As a consequence, meeting the reasonable costs of spouses and partners or an accompanying person for attendance at official Council functions that are of a formal and ceremonial nature, is considered appropriate when accompanying Holroyd City Council Councillors. Such functions will be those that a Councillor’s spouse, partner or accompanying person could be reasonably expected to attend. Examples include but not be limited to, Australia Day award ceremonies, Citizenship ceremonies, civic receptions and charitable functions for charities formally supported by the Council. Limited expenses of spouses, partners or accompanying persons associated with attendance at the Local Government and Shires Associations’ annual conferences will be met by Council. These expenses will be limited to the cost of registration and the official conference dinners. Travel expenses, any additional accommodation expenses, and the cost of partner/accompanying person tours etc will be the personal responsibility of individual Councillors.


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The Council will pay the expenses for the spouse, partner or accompanying person of a Mayor, or a Councillor when they are representing the Mayor, when they are called on to attend an official function of Council or carry out an official ceremonial duty while accompanying the Mayor outside the Council’s area, but within the State. Examples include charitable functions to which the Mayor has been invited and award ceremonies and other functions to which the Mayor is invited to represent the Council. The above circumstances will be distinguished from spouses, partners or accompanying persons who accompany a Councillor at any event or function outside the Council area, including interstate and overseas, where the costs and expenses of the spouse or partner or accompanying person would not be paid by Council (with the exception of attendance at the Local Government and Shires Associations’ annual conference, as noted above). The above examples will also be distinguished from circumstances, where spouses, partners or accompanying persons accompany Councillors at seminars and conferences and the like. In these situations all costs, including any additional accommodation costs, must be met by the Councillor or the spouse/partner/accompanying person and not reimbursed. The payment of expenses for spouses, partners or accompanying persons for attending appropriate functions as permitted above will be confined specifically to the ticket, meal and/or the direct cost of attending the function. Peripheral expenses incurred by spouses, partners or accompanying persons such as grooming, special clothing and transport are not reimbursable expenses. Monetary limit: As per Schedule A Incidental expenses of the Mayor and Councillors Incidental expenses will reasonably include telephone or facsimile calls, refreshments, internet charges, laundry and dry cleaning, newspapers, taxi fares and parking fees. In addition, the cost of meals not included in the registration fees for conferences or similar functions. Monetary limit: As per Schedule A Specific expenses of the Mayor and Councillors Attendance at seminars and conferences Council will provide the following facilities to Councillors attending conferences or seminars which have been authorised by Council resolution or by the Mayor under delegated authority: (i) Registration Fees – the payment of registration fees for attendance at conference/seminar

sessions. (ii) Accommodation including breakfast on each day of a conference/seminar as provided in

Expenses, above. (iii) Transportation as provided below. Local travel arrangements and expenses Council will provide transport to and from conferences, seminars on other Council business on the following basis:


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(i) Aircraft – all aircraft travel to be economy class. However, business class airfare will be

applicable for overseas travel and for journeys involving four hours or more of flying time; (ii) Train – first class where available; (iii) Private motor vehicle where appropriate In the event that private motor vehicle is the selected mode of transport, an allowance will be made to the Councillor for use of their own vehicle in accordance with the maximum calculated under the Holroyd City Council National Agreement Preserving the Local Government (State)Award 2004. Note: In any case the total shall not exceed the cost applicable to that of economy class aircraft for a return ticket. Training and educational expenses Council will consider making separate provision for the payment of relevant training and education expenses incurred by Councillors in the budget. These expenses would support and encourage an active learning process and skills development in addition to attending seminars and conferences related to Council functions. The training or educational course will be directly related to the Councillor’s civic functions and responsibilities. Attendance at dinners and other non-Council functions Council will provide meeting expenses associated with attendance at dinners and other non-Council functions which provide briefings to Councillors from key members of the community, parliamentary representatives and business, and when the function is relevant to the Council’s interest. Such expenses are to relate to the cost of the function only including an additional payment to a registered charity where appropriate. Travel outside the LGA including interstate travel General travel arrangements All travel by Councillors will be undertaken by utilising the most direct route and the most practicable and economical mode of transport subject to any personal medical considerations. Prior approval of travel should generally be required for interstate travel. The application for approval should include full details of the travel, including itinerary, costs and reasons for the travel. Local travel arrangements and expenses The policy provides for the payment of reasonable travel expenses for local travel relating to defined Council business. The policy includes arrangements for the use of a private vehicle and provisions for the use of public transport, travel using a Council vehicle and associated other costs such as parking and road tolls. The driver is personally responsible for all traffic or parking fines incurred while travelling in private or Council vehicles on Council business.


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Provision will also be made for sight or hearing impaired Councillors and those with other disabilities, including reasonable transportation provisions for those unable or unwilling to drive a vehicle to provide access. Overseas travel Detailed proposals for overseas travel will be developed, including nomination of the Councillor(s) undertaking the trip, purpose of the trip and expected benefits. The duration, itinerary and approximate total costs of each proposed visit, will also be provided. Overseas travel must be approved by a Council resolution prior to a Councillor undertaking the trip. Travel must be approved on an individual trip basis. No retrospective reimbursement of overseas travel expenses will be made unless prior authorisation of the travel has been obtained. After returning from overseas, Councillor(s), or an accompanying member of Council staff, will provide a detailed written report to Council on the aspects of the trip relevant to Council business and/or the local community. Councillor(s) will report back on their overseas travel to a Council meeting within 30 days of date of return to Australia. Details of overseas travel will be included in Council’s annual report. Mobile Phone costs and expenses Council will provide an appropriate mobile telephone and suitable in-car kit to Councillors if requested. Such mobile telephones are for use by the Councillor on matters relating to official duties. A copy of each individual mobile telephone account will be distributed to each Councillor for payment of private or personal telephone calls. Council will be responsible for the payment of costs associated with monthly access charges, and Council related telephone calls. Councillors will be required to pay the call charges for all calls which fall within the definition of “private or personal calls”. Monetary limit: As per schedule A Computer Equipment Such computer equipment is for use by the Councillor on matters relating to duties of office and private use as approved and is to remain in the possession of the Councillor during their term of office. Councillors will be provided with computer equipment, service, manuals and training required to support Council’s electronic applications: 1. Communications:

• Email • Broadband • Dialup internet • Firewall • AntiVirus


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• Anti Spyware • Fax Software

2. Office functions and utilities:

• Operating system • Electronic Business Paper • Word processing • Spreadsheets • Presentation • Database • Printing • Fax machine • External backup • DVD/CD reader/writer • Templates including:

• Letterhead • Notice of Motion • Notice of Rescission • Questions Without Notice • Research • Electronic Business Paper History (back to September 1997)

3. General

• Council’s external website • General internet browsing • Training and support • Manuals and notes • Remote support software • Telephone support • Site visits • Monthly health check • Other applications and services as requested and agreed by the General Manager

Provision will be provided in three locations: at each Councillor’s residence, in the Councillor’s Room, in Council Chambers. The installation, servicing and upgrading of computer equipment will be coordinated through Council’s information technology personnel. The computer equipment, levels of service, types of manuals and training will be reviewed annually. Due to the changing nature of information technology, the current equipment is outlined later in this Section. Responsibilities for Council: • Supply and maintain equipment, services and consumables; • Rectify faults as soon as practical; • Provide training as required; • Respond to changing information needs of Councillors. Responsibilities for Councillors: • Identify faults and training needs;


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• Request consumables; • Manage private usage and private data; • Ensure all usage complies with Australian Law; • Ensure the security of privileged information. Electronic Business Paper • The Electronic Business Paper is published Friday prior to each Council Business Meeting. • Minutes are published Friday after Council Business Meeting. Support All support for Council’s Electronic Applications will be coordinated through Council’s information technology personnel. Telephone support will be provided during office hours – weekdays between 8:00 am and 4:30 pm. Extended Support Extended support and site visits to Councillor residences will be coordinated through Council’s information technology personnel. The extended hours require joint negotiation, depending both on staff and Councillor available. Monthly Information Technology Health Check Councillors will be contacted monthly to ensure their information technology equipment supplied by Council is functioning effectively. This is a formal opportunity for Councillors to request additional support, equipment or training. Training All training for Council’s Electronic Applications will be coordinated by Council’s information technology personnel. Security and Confidentiality Councillors are responsible for their passwords. Particularly each Councillor should maintain a unique undisclosed password particularly for email access. Information Technology Personnel can reset passwords. This will only be done with the Councillor’s direct permission. Assistance and instructions on setting and changing passwords will be supplied on request by Information Technology Personnel. The Electronic Business Paper Application contains information that is confidential to Councillors (eg Committee of the Whole reports). It is the responsibility of Councilors to care and protect this information. Private Usage In addition to Council’s electronic applications, Council has agreed that a degree of private use may be made of the computer equipment. For this purpose the following guidelines will apply:


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• It is acknowledged that all computer equipment is provided to Councillors primarily to support Council’s electronic applications outlined above.

• Any secondary or private use is not to impact on the correct functioning of Council’s

electronic applications. • Private use is confidential. • Council will not access any Councillor’s private or personal information without their

knowledge and agreement. In particular, Council will not retain any copies of private information outside of the Councillor’s residence without a Councillor’s expressed knowledge and approval. Where private information must be held by Information Technology Staff, this will be negotiated with the Councillor concerned to their agreement and endorsement. Councillors may request Information Technology Staff to return or destroy any private information held by Council. The destruction will be confirmed with the Councillor. • Councillors take responsibility for any private software licences ensuring copyright laws are

not infringed. In particular Councillors should provide the General Manager with a signed photocopy of any licences for privately installed software on Council equipment and negotiate the installation with the Manager of Information Technology Services. • Councillors take responsibility for any information accessed on the Internet ensuring

Australian laws are not infringed. • Installation and removal of private software and hardware will be coordinated with Council’s

Information Technology personnel. This will ensure any private software functions correctly and does not interfere with Council’s Electronic Applications. • Support is not guaranteed for private applications, data and equipment through Council’s

Information Technology personnel. • Councillors acknowledge that the private equipment may be removed, disconnected or

upgraded by Council’s Information Technology personnel where it interferes with Council’s Electronic Applications.

• Council’s information technology can take no responsibility for private applications or data.

Private data loss may occur. • Councillors take responsibility to back up or restore any private or personal information. • Councillors bear the cost of private software or services. • Councillors take responsibility for granting permission to any others using the computer

equipment.


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Information Technology Staff may provide advice on how a Councillor should manage private usage to ensure it does not conflict with Council’s Electronic Applications, however each Councillor remains responsible for private use. For each Councillor in Council Chambers: • Laptop docking station and power supply • External mouse For the Mayor in the Mayor’s Office: • Laptop docking station and power supply • External monitor • External keyboard and mouse • Monochrome laser printer Care and other Related Expenses Council will make provision for the reimbursement of the reasonable cost of carer arrangements, including childcare expenses and the primary care of elderly, disabled and/or sick immediate family members of Councillors’ own households, to allow Councillors to undertake their Council business obligations. This is in accordance with the principles of participation, access and equity outlined in the Guidelines by the Department of Local Government. Consideration will be given to the payment of other related expenses associated with the special requirements of Councillors such as disability and access needs, to allow them to perform their normal civic duties and responsibilities. Monetary limit: As per Schedule A Insurance Council will effect an appropriate level of insurance for Councillors in the following area. (i) Personal Accident – coverage of Councillor and spouse/partner while on Council business. (ii) Councillors and officers insurance-covering Legal Liability, Public Liability and Professional

Indemnity. (iii) Travel. Legal Expenses 1. Council may pay for the reasonable cost of legal advice and suitable legal representation for

Councillors in respect of:

a any liability or potential liability of Councillors; or b any requirement of Councillors to give evidence

incurred by a Councillor on his or her capacity as a Councillor of Holroyd City Council.


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2. The provisions in (a) apply to:

a court proceedings, both criminal and civil; b enquiries by the Independent Commission Against Corruption; c enquiries before any Legal Commission or Parliamentary Enquiry; d proceedings before the Pecuniary Interest Tribunal; and e other proceedings before other administrative or statutory tribunals.

3. A reference to the payment of legal expenses includes Council reimbursing a Councillor for

such expenses incurred by the Councillor. 4. Council may in any case resolve that payment or reimbursement by limited to a certain

amount or proportion of the legal expenses or in some other way be limited. Facilities, Equipment and Other Services Council will provide facilities, equipment and services for Councillors, including but not limited to: • Office equipment (phones, fax, photocopier); • Mobile phone; • Internet; • Dedicated computer equipment including a desktop and/or laptop, printer, scanner and

software, including consumables for each Councillor residence, as well as office furniture and computer cabinet;

• Furnished Councillors’ Room; • Secretarial and administrative support; • Non-dedicated Council vehicle; • Car parking set aside for the sole use of Councillors; • Meals and refreshments; • Meals on evenings of Council Meetings and official dinners, light refreshments at Committee

and working party meetings; • Corporate clothing and protective clothing and equipment; • Access to flu vaccination as part of the Council’s Wellbeing program; • Stationery and equipment – each Councillor will be provided with an adequate supply of the

following stationery and equipment: o A4 letterhead; o Notepaper; o Business Cards; o One briefcase during the term of office (optional style); o Christmas cards; o Name badge.


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PART 3 – ADDITIONAL MAYORAL EXPENSES General Provisions The following facilities, additional to those outlined elsewhere in this policy will be provided to the Mayor: Motor Vehicle Council will provide at its cost to the Mayor a full registered, insured, maintained, fuelled vehicle with provision for an E-tag for use by the Mayor on official duties and for private use. Council will be responsible for the payment of fringe benefits tax payable as a result of the supply of this facility. The type of vehicle at the time of changeover, shall be the choice of the Mayor, being either a Holden Statesman or Ford Fairlane:

(a) Changeover of vehicle to occur as per Council’s Motor Vehicle policy. (b) Vehicle chosen being available for purchase in accordance with the specifications of

the State Contracts Control Board (Amended Min 578, C/M 5/11/96). The vehicle provided for the Mayor is for use on official duties and functions of the Office of Mayor and for private use. Telephone Council will provide at its cost a separate telephone to the residence of the Mayor for use in relation to official duties and functions of the Office of Mayor. Facsimile Machine Council will provide at its cost an appropriate facsimile machine at the residence of the Mayor for use in relation to official duties and functions of the Office of Mayor. Office Facilities Council will provide the following office facilities at the Council Chambers:

(i) Office space – sufficient quantity of quality office space necessary to fulfil the duties of office.

(ii) Telephone – a high quality digital telephone connected to Council’s PABX System with direct in dial and direct line facilities.

(iii) Facsimile machine connected to a dedicated telephone line. (iv) Furniture – an appropriate quantity of quality office furniture. (v) Secretarial Support – Secretarial support facilities are available to the Mayor during

normal office hours. (vi) Council will meet the cost of postage of mail forwarded by the Mayor in the conduct of

official duties.


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PART 4 – OTHER MATTERS • Acquisition and return of equipment and facilities by Councillors Telephones, facsimile equipment, mobile phones, computer and any other electronic equipment or furniture supplied to Councillors for their official use will remain the property of Holroyd City Council. All such items are returnable to the Council once the Councillors term of office comes to an end. There is provision for the Councillors to purchase Council equipment previously allocated to them at the cessation of their duties, or at the time of replacement of the equipment, at an agreed fair market price or written down value.

This Policy was adopted by Council at its Meeting held on 19 June 2007.


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SCHEDULE A

ESTABLISHMENT OF MONETARY LIMITS

The monetary limits applicable to this policy are as follows: • Payment of expenses for spouses, partners and accompanying persons:

- The maximum entitlement of $200 per function per person. • Incidental Expenses:

- The maximum entitlement of $150 per day. • Mobile Phone Calls:

- Mayor = $300 maximum per month; - Councillor = $250 maximum per month.

• Care and other related expenses:

- The maximum entitlement of $1,000 per year subject to production of appropriate documentation / receipts.

Major Contracts


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Major Contracts Awarded (Over $100,000)

(including GST)

FRH Astec Pty Limited $1,123,409PO Box 682, Campbelltown 2560 Resurfacing of roads with asphaltic concrete Nepean Concrete Industries Pty Limited $259,52519 Amax Avenue, Girraween 2145 Concrete kerb and gutter, paving Stabilised Pavement of Australia Pty Limited $243,856234 Wisemans Ferry Road, Somersby 2250 Stabilisation of road pavements Ally Property Services $350,84753-57 Cosgrove Road, Strathfield 2136 Concrete kerb and gutter, paving Works Infrastructure $585,5871 Unwin Street, Rosehill 2142 Pavement milling, heavy patching

Environmental Issues


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State of the Environment Report/Local Agenda 21 Program Holroyd City Council has prepared a supplementary State of Environment Report for the 1 July 2005 to 30 June 2006 reporting period. This is the 13th annual State of Environment Report produced by Holroyd City Council and it provides discussion on major environmental and sustainability issues pertinent to the Holroyd City Council area, including key items of environmental data, which are presented as indicators. Also discussed are the actions taken by the Council, other government agencies and the community in response to the issues identified in the report. The final 2005/2006 Supplementary State of Environment Report will be available on Council’s website (www.holroyd.nsw.gov.au) in early 2007. Placing the report on our website makes it available for residents to read at all of Holroyd’s branch libraries or on their home computer. During the reporting period, Council continued to demonstrate its commitment to working with the community at the local level to progress towards achieving a sustainable community through implementation of actions identified in Living Holroyd: A Sustainable Future. Below is a snapshot of initiatives and responses to environmental/sustainability issues from the past 12 months. Water Consumption With the below average rain falls Sydney has experienced over the last five years and low levels of water held in Warragamba Dam, water has come to the forefront of environmental concerns for people throughout south eastern Australia. The residents of Holroyd City have again displayed a positive response to this water shortage, with Sydney Water data showing that people living in houses in Holroyd have further reduced their water usage by 5,000L/dwelling whilst people living in flats and units in Holroyd have decreased their water usage by 2,000L/dwelling. During the reporting period, Holroyd City Council as an organisation used on average 373,321 litres of water per day, this is a 3% decrease on the previous reporting year. Council was notified by the Minister for the Department of Energy, Utilities and Sustainability (DEUS) that the Water Savings Action Plan had been approved. Actions that Council implemented during that reporting period include replacing single flush cisterns with dual flush cisterns, replacing urinal cisterns with sensor controlled cisterns and retro-fitting water saving showerheads. Climate Change Climate change due to atmospheric pollution is another topic that is receiving much attention both by governmental agencies and in the media. Council is committed to improving urban air quality and reducing greenhouse gas emissions which is demonstrated through the participation in the Cities for Climate Protection Program (CCP) and the development of the Energy Savings Action Plan. Council continued the preparation of a Draft Energy Savings Action Plan which contains actions to improve the energy efficiency at Council’s highest energy consuming facilities. The Draft Energy Savings Action Plan was submitted to the Department of Energy, Utilities and Sustainability (DEUS) on 4 April 2007 for approval by the Minister for DEUS.


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Although the Energy Savings Action Plan is yet to be approved by the Minister for DEUS, Council has commenced implementation of the cost-effective efficient initiatives identified in the plan, including installing non-return dampers on vents at Guildford Pool, enabling Energy Smart settings on computers, upgrading air-conditioners controls at Council’s Administration Building and installing power factor correction devices. Clean Up Australia Day Council registered and coordinated 25 sites for Clean Up Australia Day on 4 March 2007 including the following locations: - Merrylands CBD - Civic Park, Pendle Hill - Long Street, Smithfield - Nancy Street, Pendle Hill Over 100 local volunteers took part in the nation’s largest community based environmental event, cleaning up at the 25 sites with 100 bags of rubbish collected. This year 17 local schools in the Holroyd City Council area took part in the Clean Up Schools Day. An estimated 1 million people across Australia took part in the day at more than 7,000 sites. Some of the more unusual finds around the country were a parking meter, half a boat and a maintenance leg. Feedback from site supervisors around Australia, which was supported by collections in the Holroyd City Council area, shows beverage containers are one of the most commonly found items. Biodiversity The biodiversity within Holroyd City Council is under constant threat from pollutants and the spread of introduced species. In an effort to protect against further degradation and fragmentation of Holroyd’s biodiversity, Council’s bush regeneration staff together with volunteer bushcare groups including Pendle Hill Creek Bushcare Group, Lower Prospect Canal Reserve Bushcare, Friends of Prospect Creek, Alpha Park Bushcare and Greystanes Management Committee planted 9,738 new trees, shrubs and grasses. City Health Plan Council adopted the Holroyd City Health Plan 2006-2010 on 16 May 2006. This is Council’s third City Health Plan and was developed in collaboration with a broad range of stakeholders including, the Merrylands Community Health Centre, the Holroyd Local Area Command; Sydney West Area Health; Cumberland Women’s Health Centre and Holroyd-Parramatta Migrant Services. The aim of the City Health Plan is to provide a mechanism to respond effectively to, and review, the public and environmental health needs of the community. This will be achieved through three key areas: - Healthy & Safe Environments; - Disease prevention; and - Healthy Lifestyles. A copy of the Holroyd City Health Plan 2006-2010 is available on Council’s website (www.holroyd.nsw.gov.au).

Services to People of Diverse Cultural & Linguistic Backgrounds


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Services to People of Diverse Cultural and Linguistic Backgrounds The population of Holroyd is increasingly diverse in cultural and linguistic character as shown by the following information obtained from the ABS Census of Population and Housing - 2006 Census.

Table One Birthplace by Country

Summary Indicators 2001

Census 2006

Census % Change

01-06 Population 85,760 89,766 4.67 Australian born 48,467 47,614 -1.75 Overseas born 30,991 35,353 14.07 Birthplace not stated NC NC N/A Visitors from overseas NC 580 N/A Speaks English only 46,279 44,402 -4.05 Speaks other language 33,741 40,581 20.27 Aboriginal or Torres Strait Islander 680 737 8.38

Table Two

Birthplace by Tegion Region Males Females Total Persons Australia/Oceanic/Antarctica 25,014 26,035 51,049 Northwest Europe 1,369 1,305 2,674 Southern and Eastern Europe 2,783 2,908 5,691 North Africa/Middle East 4,054 3,646 7,700 South East Asia 1,395 2,006 3,401 North East Asia 1,538 1,808 3,346 Southern and Central Asia 3,653 3,264 6,917 The Americas (Most Sth America) 541 581 1,122 Sub SaharaAfrica 505 469 974 Other 54 41 95 Not stated 3,498 3,300 6,798 Total 44,404 45,363 89,767 ABS: Quick Stats and Holroyd Community Profile. 2006 Data


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Table Three Languages other than English Spoken at Home:

Language Males Females Persons

Speaks English only 21,376 22,232 43,608 Speaks other language: Arabic (including Lebanese) 5,703 5,474 11,177 Australian Indigenous Languages 30 16 46 Chinese languages: Cantonese 1,070 1,161 2,231 Mandarin 902 1,003 1,905 Other (c) 91 96 187 Total 2,063 2,260 4,323 Croatian 499 491 990 Dutch 28 31 59 Filipino (excludes Tagalog) 230 302 532 French 119 121 240 German 82 81 163 Greek 692 666 1,358 Hindi 932 902 1,834 Hungarian 41 52 93 Indonesian 117 155 272 Iranic Languages Persian (excluding Dari) 297 290 587 Dari 550 571 1,121 Other (e) 183 174 357 Total 1,030 1,035 2,065 Italian 819 883 1,702 Japanese 21 22 43 Khmer 26 43 69 Korean 277 297 574 Macedonian 30 29 59 Maltese 801 858 1,659 Polish 122 199 321 Portuguese 33 39 72 Russian 77 115 192 Samoan 103 117 220 Serbian 209 222 431 Sinhalese 146 123 269 Spanish 518 620 1,138 Tagalog (excludes Filipino)(d) 315 497 812 Tamil 1,095 1,078 2,173 Turkish 711 730 1,441 Vietnamese 338 424 762 Other(f) 2,872 2,619 5,491 Total 20,079 20,501 40,580 Not stated 2,947 2,631 5,578 Total 44,402 45,364 89,766 (a) This list of languages consists of the most common Languages Spoken at Home responses reported

in the 2006 Census. (c) Comprises Chinese nfd Hakka, Hokkien, Teochew, Wu and Chinese nec. (d) In 2006 ‘Tagalog’ and Filipino’ have been identified individually, in 2001 they were classed as one

language. (e) Comprises Iranic nfd, Kurdish, Pashto, Balochi and Iranic nec. (f) Comprises languages not identified individually, Inadequately described and Non-Verbal so described.


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Council adopted an updated Access and Equity Policy Statement for People from Culturally and Linguistically Diverse Backgrounds in September 2004. The Policy Statement was developed after extensive consultation with local CALD communities, Council’s CALD Consultative Committee, multicultural service providers and peak bodies. The Access and Equity Policy Statement includes an overview of the statistics relevant to the CALD communities and an analysis of the priorities. Strategies to address these priorities were developed and address issues of access and equity in the corporate culture and detail actions across all Council departments. A representative of each department attends the CALD Committee to update them on the implementation. The objective of the Policy is to include issues of access and equity in standard operational procedures. The Access and Equity Policy Statement is a standard item on the Consultative Committee’s agenda. Where special strategies are needed to address disadvantage, they are developed in consultation with the particular CALD communities and delivered in collaboration with these communities. National Aboriginal and Torres Strait Islander Week was celebrated on 22 July 2007 with a community festival held in Central Gardens. Approximately 500 community members participated in the celebrations which were overseen by Council’s ATSIC Committee. The Committee advises and makes recommendations to Council on Indigenous priorities. The Indigenous Employment Strategy resulted in the employment of three indigenous workers at Council, and won the 2005/6 NSW Aboriginal Employment and Business Award. The Aboriginal flag is flown at Council on every working day. An Indigenous representative of the Committee attends the annual Local Government Aboriginal Network Conference and reports back to other members. A brief message in seven community languages is printed on the reverse of Council’s letterhead, inviting recipients to contact Council for assistance in understanding the contents. The Department of Library and Community Services pamphlet has been translated in various community languages and distributed through local service providers, peak bodies, child care centres, youth centres, aged care facilities, and libraries. Other information pamphlets are also provided in relevant community languages where funds are available e.g. library services, family day care. Where possible, Council uses pictograms and language charts to facilitate access to information, services and facilities. The use of Language Aides and the Telephone Interpreter Service is promoted at staff orientation days. Council updates the booklet on “Hints for Cross Cultural Communication” and distributes it across Council and externally to various community organisations and government departments. The booklet is used at Council’s staff induction. Immunisation booklets in a variety of languages are used to promote this important issue and food handling seminars are held four times per year, using a language free video to demonstrate food handling and storage practices. Information on rates is also available in various community languages. Language charts are posted at each customer service point. In June 2006, Council updated its language charts and reissued them to all customer service points, including childcare centres. Council funded and held Carnivale, a festival promoting community harmony and integration, on 22 April 2007. Approximately 4,000 people attended. The festival was planned, implemented and evaluated by a Working Party drawn from Council’s Culturally and Linguistically Diverse Consultative Committee members.


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Holroyd Community Food Services has been offered funding to provide a CALD Centre Based Meals Program in the Holroyd and Parramatta Local Government Areas. Operational details are still being finalised with DADHC. Disability Services promote access to people from culturally and linguistically diverse backgrounds through printed information and videos, and encourage networking and linking of ethnic communities to mainstream community services. In August 2005 Council, in partnership with the BHHP Migrant Resource Centre and SIVA International, planned and implemented a South Asia Conference which was held in July 2006. An Egyptian Forum was held in April. 120 people attended. Council’s Community Education Program was the subject of a small-group session at the LGCSA Conference in October 2006 with 40 people in attendance. On 21 March 2007 Council, in partnership with the Aboriginal and Torres Strait Islander Consultative Committee and the Warali Wali Working Party, celebrated Harmony Day. 30 persons attended a function at the Warali Wali site. In March 2006 Council, in partnership with Merrylands Community Health Centre, Holroyd Parramatta Migrant Services and the BHHP Migrant Resource Centre, commenced planning for a Refugee Forum to be held in October 2006. Approximately 60 persons attended the event. Council, in partnership with the Australian Centre for Languages, delivered a Community Education Program ‘Getting to Know Your Local Council’ in April 2007. 70 people, all new migrants, attended. Feedback on the program was positive and the Australian Centre for Languages requested a second program for March 2008. ‘How to Vote’ workshops were developed and were held in the last three months of 2006. The aim was to educate and empower CALD residents prior to the 2007 State elections. Council has updated its Induction program to include cross-cultural training. All new staff must attend induction and are provided with a copy of Council’s “Hints to Better Cross Cultural Communication” booklet for reference. A list of bilingual workers is posted on Council’s Intranet and the list is updated bi annually. Council continues to convene and resource the Culturally and Linguistically Diverse Consultative Committee and all its Working Parties. Council continues to provide opportunities for overseas trained and qualified persons to gain work experience and ensuing references. 19 persons with overseas qualifications participated in this work experience program.

Children’s Needs


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Children’s Needs The following programs undertaken by Council develop and promote services which provide for the needs of children and their families. Staff Development Ongoing staff training is essential in ensuring the continued provision of quality care and motivated staff. Training is developed based on staff and centre needs and covers topics such as First Aid, Child Development, The Emergent Curriculum, Child Protection (Responding to Risk of Harm), Programming, Dealing with Difficult People, Critical Incident Training, Budgeting, Health Issues, English as a Second Language, Gifted and Talented Children and Fire Safety. Relevant training is also offered to parents such as the Early Integration Program, Super Nanny and many other topics that parents request. Excursions/Visitors An important feature of Children’s Services is excursions and/or special visitors to the centres. These include farm visits, plays, cultural visitors or educational presentations, as well as community visitors such as Fire Brigade, Police, Ambulance, library and Storytellers’ visits to the Library. Such visitors and excursions increase the children’s cultural and community awareness, promote tolerance, appreciation of the arts and life skills. Developmental Records Each centre maintains comprehensive developmental records on each child. These records determine individual needs on which the centres base their daily program. This is an integral part of ensuring that the development of each child is fostered. The records are ongoing and are available for parents at any time. At the end of the year the parents are given a journal of their child’s progress and are invited to discuss their child’s development with their carer. Parents and Carers in Partnership ‘Parents and Carers in Partnership’ groups have been established at each child care service to promote parent involvement. The ‘Parents and Carers in Partnership’ model offers parents and carers the opportunity to get involved in a more social context and creates networking possibilities for families who are not interested in more formal groups. Many occasions have been developed through this new initiative such as multicultural cooking nights, mums & dads games nights, open day sessions and art displays. Transition to School Children’s Services holds a Transition to School Expo each year for parents deciding on a school for the following year. This session helps parents in making the important decision of whether their children are ready to go to school. It also gives them an idea of what to expect when their child goes to school, and what schools have to offer. Various speakers are organised with expertise in this area. This is especially important for parents of children with May, June or July birthdays and parents of children with additional needs. A Transition to School booklet is also distributed to services and families in Holroyd and contains information on local schools in the Holroyd area so that parents can make an informed choice of which school to send their child to. The booklet also has other general information such as NSW


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schools handwriting styles and school preparation. This booklet is updated and distributed annually and is available on the Council website. The Early Integration Program (Inclusion Networking Group) This important program continues to grow to meet the increasing need to integrate children with a variety of additional needs into Early Childhood and Out of School Hours Care services. The Early Integration Program holds an annual orientation morning tea to explain how the program works. This gives parents an opportunity to meet teachers and caseworkers from referral agencies. It also allows the parents to build contacts with each other and share the way they have coped with their children’s disabilities. The program employs one additional needs teacher and one outreach worker to meet the needs of over 30 children in Occasional Care, Long Day Care, Family Day Care and Out of School Hours Care services. In consultation with centre staff this team develops and implements individual programs to meet the individual needs of the children, encouraging them in the next step of their development. Recently a Support Group called Inclusion Networking was set up to support the program and staff with resources and funding opportunities. Child Protection The Child Protection Committee continues to work to provide training and policy direction. The Committee is made up of representatives from each of Council’s departments. During the year, the Committee has provided training to staff and local services in relation to Mandatory Reporting and prepared training sessions to deliver Council’s revised Child Protection Policy to staff. Child Protection Week falls in September each year and the committee is involved in projects that raise awareness within the community about child protection and how everyone can make a difference. Quality Assurance All Early Childhood (Long Day Care centres), Middle Childhood (Out of School Hours Care services) and Family Day Care Schemes (Home based care) in Australia follow Quality Assurance Systems which ensure services meet stringent quality assessments to maintain Accreditation. The children’s services Quality Assurance System is a Commonwealth Government initiative linked to the funding of Child Care Benefit to children’s services. If a service does not reach satisfactory standards it is not eligible to register for Child Care Benefit. Services use varied terminology for these systems. Early Childhood (Long Day Care) refers to Quality Improvement Accreditation System (QIAS), whereas Middle Childhood (Out of School Hours care) and Family Day Care (Home based care) refer to Quality Assurance (QA). These systems are built around quality areas and principles, such as • Relationships with Children and Families • Planning and Evaluation, • Safety & Health, and • The General Management of a service.


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All of Holroyd City Councils Children’s Services have recently been reassessed and are proudly operating at High Quality standards. All of Council’s childcare services consistently maintain these values through a continuous improvement process. Language and Literacy Council’s Early Childhood services incorporate language and literacy components into their programs from birth to 12 years of age to develop important developmental skills. Early Childhood Educators and child care workers are working together to facilitate all children along the language and literacy journey. The Sometime Centre has a parenting group which meets monthly to engage parents into this process, teaching them the skills to read stories to their children and empowering them to enjoy these learning experiences together. The Active After-School Communities (AASC) program The Active After-School Communities (AASC) program is a major component of the Australian Government's Building a Healthy, Active Australia package aimed at tackling the growing problem of declining physical activity and poor eating habits of Australian children. AASC is an after school hours structured physical activity and health program that is being delivered nationally to children enrolled in Australian primary schools and Childcare Benefit approved Out of School Hours Care Services. Council’s Out of School Hours services run these programs and apply for grants each term for ongoing assistance in running the program. AASC supports Council’s objective of developing and promoting healthy active lifestyles in children and young people in the Holroyd community.

Promotion of and Access to Community Services


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Promotion of and Access to Community Services Publicity The annual Local Government Week celebrations incorporate extensive information displays and written material promoting Council services, as do celebrations such as Children’s Week, Child Protection Week, CityFest, PetFest, NAIDOC, and Carnivale. Opportunities are also sought out for the provision of services and information in shopping centres, e.g. Road Safety campaigns, environmental issues, and library services. In November 2006 Officers delivered a presentation to the Cumberland/Prospect Disability Forum on the use of the SportsAbility Kit which includes purpose modified sports activities which are suitable for people with a disability. This kit is available for loan to community organisations. Sessions on “Getting to know your Local Council” promote Council and inform residents and interested persons on a wide range of services and processes. These programs are usually aimed at a particular language group and two general programs are planned each year, using accredited interpreters. Council’s Community Development Officer - Multicultural runs mini-programs on request for local CALD groups. Policy In September 2004, Council adopted its updated Access and Equity Policy Statement and Action Plan for people from culturally and linguistically diverse backgrounds. The policy has the following objectives:

• To inform local non-English speaking communities of Council’s roles, responsibilities, services, facilities and activities.

• To provide all residents including people of non-English speaking background equal access to all Council’s facilities and activities.

• To improve the skills of Council staff to meet the specific needs of people of non-English speaking background.

• To consult effectively with local ethnic communities on the full range of Council activities.

The Access and Equity Policy Statement includes strategies which are monitored quarterly and progress is reported through Council’s CALD Consultative Committee. The Plan lists 199 strategies of which 167 have been implemented. Council’s Access Policy and Action Plan promotes equality of access to Council services and facilities for people with a disability, and aims to satisfy Council’s requirements under the Disability Discrimination Act. Following the successful completion of Council’s first Action Plan (endorsed in 1998) a second Access Policy and Action Plan commenced from March 2002. The strategies in the Action Plan are taken into consideration in the preparation of Council’s Management Plan and in the budget process, with the aim of minimising and eliminating discrimination on the basis of disability in the provision of Council services and facilities. In September 2006 Council adopted the revised Cultural Plan – Cultural Vitality in Holroyd City 2006-2011. This Plan seeks to expand the creative potential of the community and to enrich and contribute to personal, family, social and working lives. The document won an award in the LGSA 2007 Cultural Awards.


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Communication The Peer Support Program provides its information on audio tape for service users who have difficulty reading. This respite and recreation program for adults with intellectual disabilities encourages access by service users from culturally and linguistically diverse backgrounds, who account for 35% of members of the group. Aged Services produces and distributes over 1,200 copies of a Seniors Newsletter which provides information on Council and community services and activities. This newsletter is distributed four times each year. Council’s Customer Service Unit and the Central Library have TTY’s to facilitate communication with the deaf community. An AUSLAN interpreter is arranged on request for Council meetings and public events. There are hearing loops installed in the Council Chambers and Merrylands Library. These systems result in acoustic benefits for people with hearing impairments. Council also has a portable hearing loop system that can be used for meetings in Council’s Committee Rooms, the Holroyd Centre, and Council’s community facilities. The Translating and Interpreting Service (TIS) is used where required and the use of the TIS is a standard feature in customer service training, as is cross cultural sensitivity. A number of staff have been tested to become accredited interpreters, and are listed as Language Aides at Council. The booklet Hints for Better Cross Cultural Communication, which was originally produced in 1998, was updated to ensure that service provision and appropriate customer service is current and continuously improved for clients of diverse linguistic and cultural backgrounds. The Library service has a “Basic English” collection to assist in basic English language acquisition and enhancement. The collection is made up of videos, resource materials and kits. The Library also provides newspapers and magazines in a number of community languages, and has access to extensive collections in community languages from the State Library of NSW. Local collections are available in monograph, CD, DVD and video in Arabic, Chinese, Tamil and Vietnamese. The library service has also commenced a Hindi collection. The library service also coordinates a program of conversational English classes which are run by volunteers. Ease of Contact Installation of a telephone system which incorporates an after hours service and voicemail has facilitated public access to Council’s services and officers. The front counter has a conference phone to assist with interpreting services, and section managers have a hands free telephone, which facilitates the use of interpreting services. Enquiries regarding Council’s community facilities (halls, meeting rooms and community buses) are directed to the Customer Service Centre so that residents can access information and make bookings with one phone call or visit. Outreach Services Council’s Children’s and Young Adults’ Librarian conducts outreach visits to schools and kindergartens.


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The Outreach Youth Worker utilises outreach visits to make contact with young people and make them aware of appropriate services. Council’s Housebound Library Service operates with the assistance of a team of volunteers to ensure that library services are available to housebound residents. Disability Access Needs The Holroyd Access Committee meets quarterly to allocate funds toward high priority access works within the Holroyd Local Government Area. Projects are undertaken based on community requests and/or potential for usage. The Committee has an annual budget of $50,000 and also lobbies other bodies regarding access issues. The public areas of Council’s administration building are accessible, with a lift, accessible toilets and automatic doors. An upgrade of these facilities is currently being reviewed. There is an accessible walkway through to the Library, which also has lift access and an accessible toilet. An accessible 23 seater bus is available through Guildford Community Centre and enhances access to services for people who are frail aged or have disabilities. Council also provides a 20 seater accessible community bus. Both buses are available for use by community groups. Social and Community Planning Council adopted the Social Plan for 2005 – 2009 in November 2004. An extensive process of community consultation was undertaken, including a community survey carried out by the Hunter Valley Research Foundation. The plan includes 61 recommendations to respond to local community priorities, including priorities that relate to specific target groups and the general community. The recommendations in the Social Plan are taken into consideration in the preparation of Council’s Management Plan and in the budget process. The Social Plan is monitored every 6 months by Council, through the Social Plan Steering Committee. In May 2006 Council adopted the 2006-2010 City Health Plan, following a broad consultation process. A grant of $20,000 has been secured to assist with implementation of Health Plan strategies, including falls prevention, childhood obesity and mental health awareness.

Human Resources Activities


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Human Resource Activities Human Resource Policies and Procedures In the report period the Holroyd City Council a number of new policies were developed, as well as reviewing current policies. The senior management team approved the following policies and procedures: • Corporate Fitness • Exit Interview & Questionnaire • Leave Policy • PE Form 2006 • New Employee Induction Checklist • Educational Assistance Policy • Home Base Work • Employee Handbook • Salary Sacrifice • Work Experience Placement • Overt Video Surveillance • References for Employees • Workforce Planning Framework • Pre-employment Medical Policy • Guide to Work Rights • Child Protection Policy • Observance of Religious Duties & Cultural Obligations • Career Break • Dress Standards • EEO Management Plan • Higher Grade Duties • Staff Recognition Human Resources General Activities A staff newsletter called ‘H-Files’ is produced bi-monthly which provides both corporate and personal articles to keep staff updated. Also with the introduction of Work Choices an information newsletter is issued to the staff as and when there are changes to report. The Senior Management Team is also provided a quarterly HR report, which provides them with statistics and other relevant information to assist them manage their departments. A staff survey was conducted in March 2007 and the survey indicated overall Council an 82.2% employee satisfaction index. A Lunch n Learn was held to promote the outcomes of the survey and what strategies would be put into place for areas of improvement. Council is a project participate in the Working Carers’ Liaison Project which forms part of the Employee Assistance Program, and to launch our involvement a Lunch n Learn was put on to provide more information on how the project can assist staff who are carers’. Recruitment and Selection Recruitment and selection procedures are continually monitored by the Human Resources team to reflect changes in NAPSA and industrial relations requirements. All stages of the recruitment


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process are monitored by systematic step by step review of all advertising, interviewing, appointments and exit stages of employment at Holroyd. Formal training has been conducted for staff that are part of the interview panels. The Human Resources Section participated in the Local Government Week Activities with reference to “Gateway to Careers”, the UWS Nepean Career Expo under the banner of WSROC and the SMH Careers & Employment Expo under the banner of LGSA. HR is currently reviewing the web ‘positions vacant’ page and the ‘Gateway to Careers’ brochure to ensure they are current and relevant. Induction Training Employee induction sessions are scheduled on a six-week cycle. The content of these sessions evolves with changes to policies and practices to ensure continuous improvement and up to date advice to new staff members. The ‘new employee induction’ checklist was reviewed to provide more support to staff and managers to ensure information was provided prior to the corporate induction. It covers keys aspects of the position and council’s key policies and procedures, which staff need to be aware of immediately they start. Remuneration Management Appointments and salary progression remain based on qualifications, experience and competence. The annual skills review and performance evaluations were undertaken for all staff on their anniversary dates. The evaluation process involves an annual skill review in line with NAPSA requirements and the development of individual training plans and Council’s Corporate Training Plan. In November 2006 an award increase of 3% was applied to Council’s Salary System from the first pay period on or after 1 November 2006 and the AFPC increase was also applied to those grades of the salary system that were applicable. Training and Development The competency based training emphasis was further developed in the report year. The annual staff performance evaluations were used to collect training needs data and the locally created training database used to collate and prioritise training delivery, both on and off the job training and the development of Council’s Corporate Training Plan. An e-learning tool for computer packages has been purchased to give staff the ability to learn on the job and use their new skills immediately. Occupational Health and Safety Council’s HOLSAFE OHS Management System has been further enhanced with ongoing promotion, monitoring and reviewing of the system. HOLSAFE Teams have been formed to work on projects. The highlight for the year was winning the National Local Government Award in the category of Leadership in the Injury Prevention and Management. Manager Human Resources also presented at the National Local Government Occupational Health & Safety Conference 2007 on how Holroyd won the National Award. As part of the OHS Committee’s planning for 2006/2007 the following was achieved:


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Training • Injury Management for Supervisors • Herbicide • Chemical Handling • Manual handling • Confined spaces • Green card • Ergonomics • Defibrillator • Drug & Alcohol • Workplace Bullying & Harassment • Senior First Aid • First Attack Fire Fighting • Vehicle Driving • Design & Audit Traffic Control Plans • Overhead Powerline Awareness • Select & Modify Traffic Control Plans Training • Tag & Testing Risk Assessments Policies/Programs • Pandemic – Plan of Management • Drug and Alcohol Policy (revised) • Occupational Health & Safety Policy (revised) • Council HIV/Hep/Blood Policy (revised) • Tag & Testing Policy • Volunteer Policy • Toolbox talks • Hearing Assessments Program • Managing Contractor Safety • Chemical Handling Policy • Noise Management Policy & Audit • No Smoking • Fit for Work • Height Safety With effective implementation and continual review, Council can expect a safer workplace for all. This implementation program is assisted by a quarterly Holsafe Newsletter and a Safety Week. A number of Lunch n Learns and wellness programs were held during the year – Driver Safety, WorkCover speaker, Walk to Work and a massage day. EEO Management Plan Implementation Council’s EEO Management Plan was reviewed with emphasis again this year on human resources policies and procedures and consistently identified staff training needs. As identified in the plan the activity areas are communication & awareness, recruitment, selection committee, appointment & transfer, training, higher duties, grievance procedures, conditions of service, access to Council premises, allocation of responsibilities & resources and evaluation of the Management Plan. Other activities were:


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• Review EEO Management Plan; • EEO training for staff and managers; • Bullying and harassment training • Maternity Leave Morning Tea The Women’s Development Team has developed an Action Plan which was endorsed by Council in June 2007. Council received a Highly Commended in the National Local Government Awards in the category of Increasing Women’s Participation. Senior Staff Numbers and Total Employment Costs Payable There are five senior officers employed under Contract.

General Manager $225,000

Director of Engineering Services $168,265

Director of Corporate & Financial Services $168,265

Director of Library & Community Services $152,250

Director of Environment & Planning Services $152,250 The total remuneration for senior staff including provision of a Council vehicle, superannuation and fringe benefits tax is $866,030.

External Bodies


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External Bodies Exercising Functions Delegated by Council Local Committees Bathurst Street Park Local Committee Central Gardens Tennis Courts Local Committee CV Kelly Park Local Committee Daniel Street Park Local Committee Darling Street Park Local Committee Girraween Park Trust Local Committee Greystanes Community Centre Local Committee Greystanes Sports Ground Local Committee Guildford West Sports Ground Local Committee Gum Tree Reserve Local Committee Holroyd Sports Ground Local Committee Hyland Road Park Local Committee Jones Park Local Committee King Park Local Committee Lawson Square Tennis Court Local Committee Mays Hill Tennis Court Local Committee McCredie Park Local Committee Merrylands Park Regional Sports Centre Local Committee Ringrose Park Local Committee Roberta Street Park Local Committee Sydney Smith & M J Bennett Local Committee Ted Burge Sportsground Local Committee Tom Uren/Tait Streets Park Local Committee Westmead Parks Local Committee Advisory Committees Council has a number of Advisory and Consultative Committees that make recommendations to Council: Aboriginal & Torres Strait Islander Consultative Committee Access Committee Aged Services Advisory Committee (incorporating Meals-on-Wheels and Guildford Community Centre) Arts Advisory Committee Audit and Governance Committee City Health Plan and Local Air Quality Management Plan Steering Committee Community Safety Committee Companion Animals Advisory Committee Council’s Staff Consultative Committee Culturally and Linguistically Diverse Consultative Committee Disability Services Advisory Committee Heritage Committee Holroyd City Bicycle Steering Committee Holroyd City Youth Advisory Committee Holroyd Gaming and Liquor Consultative Committee Library Committee Local Agenda 21 Steering Committee Prospect Hill Conservation Management Plan Steering Committee Road Safety Steering Committee


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Scholarship Committee Social Plan Steering Committee Syringes Working Party Toongabbie Community Consultative Committee Traffic Committee Western Sydney Area Assistance Scheme (WSAAS) Local Ranking Committee Yennora Distribution Park Community Consultative Committee Companies in which Council has a Controlling Interest The Council held a controlling interest in conjunction with other Councils in the following companies: Western Sydney Regional Organisation of Councils.

Council Partnerships, Co-Operatives and Joint Ventures The Council was a party to the following partnerships, cooperatives and joint ventures: MetroPool (Insurance Joint Venture); Local Government Association of NSW; Greater Western Sydney Economic Development Board; Greater Western Sydney Business Connection; Smithfield-Wetherill Park Chamber of Commerce & Industry; Floodplains Management Authorities of NSW; Western Sydney Alliance of Councils (Anti-Airport Group); Upper Parramatta River Catchment Trust; Parramatta Park Regional Trust; Local Government Community Services Association; GROW Area Consultative Committee (Central Western Sydney); Western Sydney Regional Community Forum; Holroyd/Parramatta/Auburn HACC Forum; Cumberland-Prospect Districts Disability Forum; Baulkham Hills/Holroyd/Parramatta Joint Migrant Resource Centre; Western Sydney Academy of Sports Forum; Holroyd-Parramatta Youth Network; Cumberland District Childrens Services Forum; Out of School Hours Cumberland District Forum; Local Government Internal Auditors Group; WSROC Human Resources and Training Group; Local Government Risk Yahoo Group; Council’s HR Yahoo Group; LGMA (Including Finance and HR Special Interest Groups); Corruption Prevention Network – NSW Public Sector; Strategic Alliance Network (Department of Local Government); and Institute of Public Works Engineering – Metro West Group.

Freedom of Information

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Freedom of Information (FOI) Statement of Affairs Under the Freedom of Information Act, Council is required to publish an Annual Statement of Affairs. The Statement describes the structure and functions of Council and lists categories of documents held by Council. It also sets out how to obtain documents, which are eligible for public scrutiny under legislation. The following information satisfies the legislative requirements of the Act. Structure & Functions The following is a diagram of Council’s current organisation structure. The functions as stated under the Local Government Act 1993 of Holroyd City Council are as follows:

COMMUNITY

COUNCIL

MAYOR

GENERAL MANAGER

CORPORATE & FINANCIAL SERVICES

ENGINEERING SERVICES

ENVIRONMENT & PLANNING

SERVICES

LIBRARY & COMMUNITY

SERVICES

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Functions of Holroyd City Council Under the Local Government Act 1993, Council’s functions can be grouped into the following categories:

A COUNCIL EXERCISES FUNCTIONS UNDER THE LOCAL GOVERNMENT ACT 1993

SERVICE FUNCTIONS

REGULATORY FUNCTIONS

ANCILLARY FUNCTIONS

REVENUE FUNCTIONS

ADMINISTRATIVE FUNCTIONS

ENFORCEMENT FUNCTIONS

Including: • Provision of

community health recreation, education and information services

• Environmental protection

• Waste removal & disposal

• Land & property, industry and tourism development & assistance

Including: • Approvals

• Orders

• Building certificate

Including: • Resumption of

land

• Powers of entry and inspection

Including: • Rates

• Charges

• Fees

• Borrowings

• Investments

Including: • Employment of staff

• Management Plans

• Financial reporting

• Annual reports

Human Resource support

Risk Management

Information Technology support

Including: • Proceedings for

breaches of the Act

• Prosecution of offences

• Recovery of rates and charges

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As well as the Local Government Act, Council has powers and obligations under a number of other Acts, including:

Bush Fires Act 1949; Children and Young Persons (Care and Protection) Act 1998; Coastal Protection Act 1979; Community Land Development Act 1989; Companion Animals Act 1998; Conveyancing Act 1919; Environmental Planning and Assessment Act 1979; Fire Brigades Act 1989; Fluoridation of Public Water Supplies Act 1957; Food Act 1989; Freedom of Information Act 1989; Fringe Benefits Tax Act 1986; Goods & Services Tax Act (1999); Heritage Act 1977; Impounding Act 1993; Independent Commission Against Corruption Act 1994; Library Act 1939; Privacy and Personal Information Protection Act 1998; Protected Disclosures Act, 1984; Protection of the Environment Operations Act 1997; Public Health Act 1991; Recreation Vehicles Act 1983; Roads Act 1993; State Emergency and Rescue Management Act 1989; State Emergency Service Act 1989; State Records Act 1998; Strata Title Act 1973; Strata Title (Leasehold) Act 1986; Unclaimed Money Act 1982; and Unhealthy Building Land Act 1990.

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These functions are carried out by five departments. The specific functions of each department are as follows:

GENERAL MANAGER CORPORATE & FINANCIAL SERVICES

ENGINEERING SERVICES

ENVIRONMENT & PLANNING SERVICES

LIBRARY & COMMUNITY SERVICES

Communicates with the public & develops plans for the future

Responsible for Council’s administration & finances

Builds & maintains the City’s civil infrastructure

Controls City development & cares for the public health & environment

Provides services to various groups in the community

Responsibilities: • Media Relations &

Promotions • Internal Audit • Management Plan • Corporate Review • Function Centre

Management

Responsibilities: • Customer Service • Commercial & Residential

Property Management • Purchasing • Council Elections • Computer Systems • Accounts Receivable &

Payable • Insurance • Personnel & Industrial

Relations • Staff Training • Records • Business Paper • Budget • Information Technology • Financial Management

and Reporting

Responsibilities: • Roads & Bridges • Drains • Traffic Management • Engineering Design • Parking • Parks & Gardens • Tree Planting • Vehicle &

Equipment Maintenance

• Building Trades • Street Cleaning • Pools • Community

Buildings

Responsibilities: • Garbage Collection • Recycling • Health Promotion • Food Inspections • Development &

Building Approvals • Town Planning • Licences • Pollution Control • Health & Safety • Environmental Policy • Immunisations • Dog Control • Ordinance Inspectors

Responsibilities • Libraries • Out of School Hours

Services • Long Day Care • Occasional Care • Family Day Care • Toy Library • Aged Services • Youth Services • Community Development • Ethnic Services • Disabilities Services • Community Facilities

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Effect of Functions on Members of the Public Nearly all of the functions of Holroyd City Council have an effect on members of the public. The following is an outline of how the broad functions of Council affect the public. Service functions affect the public as Council provides services and facilities to the public. Services provided include the upkeep of roads and footpaths, stormwater drains, parks and gardens, the removal of rubbish, food handlers’ seminars, immunisation and legionella control. Facilities provided include libraries, swimming pools, parks, halls and community centres. Regulatory functions place restrictions on developments and buildings to ensure that they meet certain requirements and will not endanger the lives and safety of any person. Members of the public must be aware of, and must comply with such regulations. Ancillary functions affect only some members of the public. These functions include for example the resumption of land or the power for Council to enter onto a person’s land. In these circumstances, only the owner of the property would be affected. Revenue functions affect the public directly in that revenue from rates and other charges paid by the public is used to partly fund services and facilities provided to the community. Administrative functions do not necessarily affect the public directly but have an indirect impact on the community. For example, Council’s Management Plan outlines and strategies of the Council over a short-term and long-term period. Enforcement functions only affect those members of the public who are in breach of certain legislation. This includes matters such as the non-payment of rates and charges, unregistered dogs, parking offences, unclean premises and environmental offences. Public Participation There are two broad ways in which the public may participate in the policy development and, indeed, the general activities of Council. These are through representation and personal participation. Representation Local government in Australia is based on the principle of representative democracy. This means that the people elect representatives to their local Council to make decisions on their behalf. In New South Wales, local government elections are normally held every four years on the second Saturday in September. Elections were last held on 27 March 2004. Holroyd City is divided into four electoral districts called Wards. At each election, voters elect three Councillors from each Ward (i.e. a total of twelve Councillors) for a four-year term. All residents of the City who are eligible to vote are required to do so. Property owners who live outside of the City and desire to vote must register their intention to vote on the non-residential roll. Voting is compulsory for all eligible residents. Residents are able to raise issues with, and make representations to the elected Councillors. The Councillors may pursue the matter on the residents’ behalf thus allowing members of the public to influence the development of policy.

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Personal Participation If a particular item has a direct effect on a resident, (eg, a proposed building next door to which an objection is made, an application that has been lodged with Council) and the resident wishes to speak on this item at a Council meeting, they can contact Councillors or Council’s Officers who will make appropriate arrangements. Copies of agendas are available for inspection at the Administration Centre and Council’s libraries or Council’s website, usually on the Friday before the meeting that is generally held on the first and third Tuesday of each month, commencing at 6.30pm. Alternatively, residents can ring Administrative Services to confirm which items are to be considered by Council. Members of the public may also have input into Council decision-making by making written submissions, writing letters, raising issues in person or by responding to surveys or questionnaires. A Public Forum at Ordinary Meetings of Council allows a member of the public to ask a question of Council. Details of the Public Forum are set out in Council’s Code of Meeting Practice. The majority of Council’s parks and halls are managed by Local Committees. In the case of Parks, these Committees consist of users and Councillors. As well many of Council’s community services operate with Advisory Committees. Members of the public are invited to apply for membership and provide input to the Committees. Council may take a poll of electors if it wishes to seek the opinion of electors on any issue. Council conducts a survey of residents to gauge community expectations and changing service requirement trends every four years. Further, residents and ratepayers are able to participate in the formulation of Council’s Policies, as plans are placed on public exhibition inviting comment. Information relating to the formulation of policies or the public exhibition of plans is published through Council’s Corporate Page in the local newspaper. Council actively supports local community radio as part of its communication process and in particular SWRFM and 2CCR, the local FM Community Radio Stations. Council is also required to conduct a constitutional referendum before doing any of the following things:

(a) divide its area into wards or abolish all wards in its area; (b) change the basis on which the Mayor attains office (that is, by election by the

Councillors or by election by the electors); (c) increase or decrease the number of Councillors; and (d) change the method of ordinary election of Councillors for an area divided into wards.

Categories of Documents Held by Council Holroyd City Council holds documents which relate to a number of different issues concerning the Holroyd area. These documents are grouped into three categories:

1. Files 2. Policy Documents 3. General Documents

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Some of these documents may be made available to the public on request in accordance with the provisions of the Local Government Act, 1993; Privacy & Personal Information Protection Act, 1998; or the State Records Act, 1998. Documents that are not normally available to the public may require a Freedom of Information application to be completed before the release of such documents is considered. Some of these documents are available for inspection as a requirement of certain legislation, other documents are available for purchase, whilst others are available free of charge. Files The main types of files that are held by Council include General Subject files and Property files. These files are not generally available to the public although copies of some documents contained on a file may be provided on request. Members of the public, who wish to peruse files and/or copy documents contained on a file, should apply to do so under the Freedom of Information Act. Details of how to apply under the Freedom of Information Act are outlined in the next section. Policy Documents Council has a register of policy documents that relate to the functions of Council. Policy documents are available for information free of charge. Copies can be obtained for a copying fee. General Documents The following list of general documents held by Council has been divided into two sections:

a) Documents available for inspection as per Legislation; and b) Other documents available for inspection, purchase or free of charge.

Documents Available for Inspection as per Legislation Section 12 of the Local Government Act 1993 requires certain documents held by the Council to be made publicly available for inspection, free of charge. The public is entitled to inspect such documents at the office of the Council during ordinary office hours or at any other place as determined by the Council, for example, at libraries. Any current, and previous year’s documents of this type may be inspected by the public free of charge. These documents are:

Council’s Code of Conduct; Council’s Code of Meeting Practice; Annual Report; Annual Financial Reports; Auditor’s Report; Management Plan; EEO Management Plan; Council’s Policy concerning the payment of expenses incurred by, and the Provision of

Facilities to, Councillors; Council’s Lands Register; Register of Investments;

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Returns of the Interest of Councillors, Designated Person and Delegates; Returns as to Candidates’ Campaign Donations; Business Papers for Council and Committee Meetings (but not including business papers

for matters considered when a meeting is closed to the public); Minutes of Council and Committee Meetings (but not including minutes of a meeting or any

part of a meeting that is closed to the public other than the recommendations of that meeting);

Any Codes referred to in the Local Government Act 1993; Register of Delegations; Annual Reports of Bodies Exercising Delegated Council Functions; Applications under Part 1 of Chapter 7, for Approval to Erect a Building, and Associated

documents; Development Applications (within the meaning of the Environmental Planning and

Assessment Act 1979) and Associated documents; Local Policies adopted by the Council concerning Approvals and Orders; Records of Approvals Granted and decisions made on Appeals concerning approvals; Records of Building Certificates under the Environmental Planning and Assessment Act

1979; Plans of Land proposed to be compulsorily acquired by the Council; Leases and Licences for use of Public Land classified as community land; Plans of Management for community land; Environmental Planning Instruments, Development Control Plans, Precinct Plans and Plans

made under Section 94AB of the Environmental Planning and Assessment Act, 1979, applying to land within the Council’s area;

The Statement of Affairs, the Summary of Affairs and the Register of Policy Documents required under the Freedom of Information Act 1989;

Departmental Representatives’ Report presented at a meeting of the Council in accordance with Section 433; and

The Register of Graffiti Removal Work kept in accordance with Section 67C. Other Documents Available for Inspection, Purchase or Free of Charge Corporate & Financial Services

Annual Statements of Account; EEO Policy; Policy Documents; Property & Transfer Register Microfiche; and Rating Records.

Engineering Services

City Maps; Drainage Plans; Engineering Design Plans; Flood Advice Letters; Flood Mitigation Reports; Filming Policy; Footpath Levels; OSD (On-site Detention) Identification Tags and Confined Spaces Signs; OSD (On-site Detention) Policy; Road Opening Permits; Road Safety Strategy Plan 2004-2009; Specification for Road Works and Drainage associated with Subdivision or other

Development; Traffic Management Plan Guidelines and Application; Traffic Volumes Data;

133

Works Programs; Sporting Facilities Information; Vehicular Crossing Policy; and Plans of Management for Parks and Sportsgrounds.

Environmental & Planning Services

BA Register; BA & DA Plans/Applications; DA Register; Environmental Impact Statements; Section 94 Annual Statement; Section 94 Contributions Plans; Section 94 Contributions Register; Zoning Information; and Tree Preservation Orders.

Library & Community Services

Community Information Directory; Census Data; Community Services Publications; Historical Photographs; Local Area Information; Local History; Minutes of Community Advisory and Consultative Committee Meetings; Social Plan; Cultural Plan; City Health Plan; Access Policy and Action Plan; Access and Equity Policy Statement for People from Culturally and Linguistically Diverse

Backgrounds; Community Profile; Various Information Directories; and Policies and Associated Plans.

Accessing and Amending Council Documents As mentioned in the previous section, Council has a vast range of documents, which can be accessed, in varying ways. Most documents can be inspected at the Council Office between 8.00am and 4.30pm, Monday to Friday (public holidays excepted). Copies of documents may also be picked up from the Administration Centre in person. Documents which are not available as a matter of course may still be obtained under the Freedom of Information Act 1989, where the “Public Interest” principle is an overriding consideration in deciding whether documents will be released. The Public Officer may deal with requests from the public concerning the Council’s affairs and has the responsibility of assisting people to gain access to public documents of the Council.

134

Number of New Applications Received During 2006/2007 FOI Request Personal Other Total 05/06 06/07 05/06 06/07 05/06 06/07 New 0 0 79 66 79 66 Brought forward 0 0 0 2 0 2 Total to be processed 0 0 79 68 79 68 Completed 0 0 79 68 79 68 Withdrawn 0 0 0 0 0 0 Total processed 0 0 79 64 79 64 Unfinished 0 0 2 4 2 4 Result of Completed Requests FOI Request Personal Other Total 05/06 06/07 05/06 06/07 05/06 06/07 Granted in full 0 0 61 58 61 58 Granted in part 0 0 9 0 9 0 Refused 0 0 9 6 9 6 Deferred 0 0 0 0 0 0 B5 completed 0 0 79 64 79 64 Ministerial Certificates 05/06 06/07 Ministerial Certificates issued 0 0 Number Of Completed Requests That Required Formal Consultations 05/06 06/07 Number of Requests Requiring Formal Consultation 1 0 Consultations undertaken 1 0 Amendment of Personal Records Result of Amendment Request Total 05/06 06/07 Result of amendment – agreed 0 0 Result of amendment – refused 0 0 Total 0 0

135

Notation Of Personal Records 05/06 06/07 Number of requests for notation 0 0 Requests Granted In Part Or Refused - Basis Of Disallowing Access FOI Request Personal Other Total 05/06 06/07 05/06 06/07 05/06 06/07 Section 19 (application incomplete, wrongly directed)

0

0

0

0

0

0

Section 22 (deposit not paid) 0 0 3 0 3 0

Section 25(1) (a1) (unreasonable diversion of resources)

0

0

1

1

1

1

Section 25(1) (a) (exempt) 0 0 12 6 12 6

Section 25(1)(b), (c), (d) (otherwise available)

0

0

0

0

0

0

Section 28(1) (b) (documents not held) 0

0

2

4

2

4

Section 24(2) – deemed refused, over 21 days

0

0

0

0

0

0

Section 3(4) (released to Medical Practitioner)

0

0

0

0

0

0

Totals 0 0 18 11 18 11 Costs And Fees Of Requests Processed Accessed

Costs FOI Fees Received

05/06 06/07 05/06 06/07 All completed requests 7770 8401 7770 8401 Type of Discounts Allowed Personal Other Total 05/06 06/07 05/06 06/07 05/06 06/07 Public interest 0 0 0 0 0 0 Financial Hardship – Pensioner/Child 0 0 2 0 2 0 Financial Hardship – Non profit organisation

0 0 0 0 0 0

Totals 0 0 2 0 2 0 Significant correction of personal records 0 0 0 0 0 0

136

Days To Process Completed Applications Days Personal Other Total 05/06 06/07 05/06 06/07 05/06 06/07 0-21 days 0 0 73 49 73 49 22-35 days 0 0 4 6 4 6 Over 35 days 0 0 2 3 2 3 Total 0 0 79 58 79 58 Hours To Complete Applications Hours Personal Other Total 05/06 06/07 05/06 06/07 05/06 06/07 0-10 hours 0 0 39 40 39 40 11-20 hours 0 0 34 9 34 9 21-40 hours 0 0 4 6 4 6 Over 40 hours 0 0 2 3 2 3 Totals 0 0 79 58 79 58 Reviews And Appeals 05/06 06/07 Number of internal reviews finalised 1 1 Number of Ombudsman reviews finalised 0 0 Number of District Court appeals finalised 1 1 Impact of FOI Requirements on the Organisation The adherence to the requirements of the FOI Act and the increase in the number of applications has resulted in the need to divert staffing resources to process this increase as is evidenced in the abovementioned statistics. No changes to Council’s existing policies or procedures occurred as a result of the FOI Act.

Privacy & Personal Information Protection Act


138

Privacy and Personal Information Protection Act In accordance with the Privacy and Personal Information Protection Act 1998, Council adopted a Privacy Management Plan on 6 February 2001. There were no requests for Council to review its policies or practices relating to privacy and personal information protection nor were there any requests to source or alter Personal Information during 2006/2007. The Council continues to disseminate information about the requirements of the PPIPA to all staff including the new staff at induction sessons.

National Competition Policy


140

National Competition Policy The Council has classified the following business activity as Category 1: Child Care Centres

In addition the following business activities have been classified as Category 2: Swimming Centres

Function Centres

Commercial Waste Collection

Rented Properties

Details of expenses, revenues and assets for both categories are set out on pages 17 to 20 of the 2006/2007 Annual Financial Reports contained herein. The principles of competitive neutrality have been identified for the community in the management planning process. As part of this process a complaints handling mechanism has been established as a function of the Public Officer. To date there have been no complaints registered. In regard to competitive neutrality pricing requirements, the Council has identified the level of subsidisation associated with these business activities. A comparison of performance is set out in the report on Principal Activities and Achievements included herein.

Miscellaneous


142

Rates and Charges Written Off Statutory & Voluntary Pensioner Rebates $1,509,081.94 Other Rates Written Off (including postponed rates) 36,620.59 Rates & Charges Written Off 2006/2007 $1,545,702.53 Summary of Works on Private Land Council did not undertake any private work on private land in 2006/2007 in terms of Section 67 of the Local Government Act. Grants and Contributions under Section 356 Council donated $72,400 to various charities and community groups under Section 356 of the Local Government Act.

Audited Financial Reports

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General Purpose Financial Reportsfor the year ended 30th June 2007

TABLE OF CONTENTSPage

Statement by Councillors and Management [Section 413 (2)(c)] 1

Principal Financial Statements Income Statement 2 Balance Sheet 3 Statement of Changes in Equity 4 Cash Flow Statement 5

Notes to, and forming part of, the Principal Financial StatementsNote 1 - Significant Accounting Policies 6 - 14Note 2 - Functions 15 - 16Note 3 - Revenues 17 - 19Note 4 - Expenses 20Note 5 - Gain or Loss on Disposal of Assets 21Note 6 - Cash and Investments 22 - 23Note 7 - Receivables 24Note 8 - Inventories & Other Assets 25Note 9 - Infrastructure, Property, Plant & Equipment 26 - 27Note 10 - Liabilities 28Note 11 - Reconciliation to Cash Flow Statement 29Note 12 - Commitments for Expenditure 30Note 13 - Statement of Performance Measurement 31Note 14 - Investment Property 32Note 15 - Financial Instruments 33 - 34Note 16 - Significant Variations from original Budget 35Note 17 - Statement of Developer Contributions 36Note 18 - Contingencies & Assets & Liabilities not recognised 37Note 19 - Investments accounted for using the equity method 38Note 20 - Retained Earnings 39

Auditors Report on the Conduct of the Audit [s 417 (3)] 40a-c

Auditors Report on the Financial Statements [s 417 (2)] 41

SPECIAL PURPOSE FINANCIAL REPORTS

Statement by Councillors and Management 42

Special Purpose Financial Reports - Income Statement of Business Activities 43 - Balance Sheet of Business Activities 44 Notes to the Special Purpose Financial ReportsNote 1 - Significant Accounting Policies 45 - 47

Independent Auditors' Report 48

SPECIAL SCHEDULES Special Schedule 1: Net Cost of Services 49 - 50Special Schedule 2: Statement of Long Term Debt (All Purpose) 51Special Schedule 7: Condition of Public Works 52 - 54Special Schedule 8: Financial Projections 55

Budget Actual Actual2007 2007 2006$'000 Notes $'000 $'000

INCOMERevenue:

36,286 Rates & Annual Charges 3 (a) 36,775 34,585 9,002 User Charges & Fees 3 (b) 7,752 7,665 1,954 Investment Revenues 3 (c) 2,645 2,220 1,334 Other Operating Revenues 3 (d) 1,650 2,512 5,697 Grants & Contributions - Operating 3 (e & f) 8,050 7,728 1,124 Grants & Contributions - Capital 3 (e & f) 5,271 3,003

Other Income:

150 Profit from Disposal of Assets 5 1,173 579

55,547 Revenues from Continuing Operations 63,316 58,292

EXPENSES FROM ORDINARY ACTIVITIES

26,445 Employee Costs 4 (a) 25,375 25,555 241 Borrowing Costs 4 (b) 233 358

9,997 Materials & Contracts 4 (c) 17,121 15,639 9,296 Depreciation & Amortisation 4 (d) 8,474 8,632

10,037 Other Operating Expenses 4(e) 6,051 5,748

56,016 Expenses from Continuing Operations 57,254 55,932

(469)OPERATING RESULT FROM CONTINUING

OPERATIONS6,062 2,360

(469) NET OPERATING RESULT FOR YEAR 6,062 2,360

(1,593) Net Operating Result Before Grants &

Contributions - Capital791 (643)

This Statement is to be read in conjunction with the attached Notes.


INCOME STATEMENTfor the year ended 30th June 2007

Page 2

Actual Actual2007 2006

Notes $'000 $'000CURRENT ASSETSCash and cash equivalents 6 1,304 747 Investments 6 38,188 34,679 Receivables 7 2,817 3,347 Inventories - realisable < 12 months 8 354 308 Other 8 7 44

TOTAL CURRENT ASSETS 42,670 39,125

NON-CURRENT ASSETSReceivables 7 498 362 Inventories 8 1,929 1,929 Property, Plant & Equipment 9 661,835 660,417 Investment Property 14 3,695 3,695

TOTAL NON-CURRENT ASSETS 667,957 666,403

TOTAL ASSETS 710,627 705,528

CURRENT LIABILITIESPayables - expected to be paid < 12 months 10 2,855 2,841 Payables - expected to be paid > 12 months 10 10,482 9,840 Borrowings 10 1,035 1,960 Provisions - payable < 12 months 10 2,080 1,884 Provisions - payable > 12 months 10 5,153 4,884

TOTAL CURRENT LIABILITIES 21,605 21,409

NON-CURRENT LIABILITIESBorrowings 10 1,475 2,510 Provisions 10 256 380

TOTAL NON CURRENT LIABILITIES 1,731 2,890

TOTAL LIABILITIES 23,336 24,299

NET ASSETS $ 687,291 681,229

EQUITY

Accumulated Surplus 687,291 681,229

Council Equity Interest 687,291 681,229

TOTAL EQUITY $ 687,291 681,229

This Statement is to be read in conjunction with the attached Notes


BALANCE SHEETas at 30 June 2007

Page 3


STATEMENT OF CHANGES IN EQUITYfor the year ended 30th June 2007

Accum

Surplus

Council

Equity

Interest

TotalAccum

Surplus

Council

Equity

Interest

Total

Note

Balance at beginning of the

reporting period 681,229 681,229 681,229 678,869 678,869 678,869

Change in Net Assets

recognised in the Balance

Sheet 6,062 6,062 6,062 2,360 2,360 2,360

Balance at end of the 687,291 687,291 687,291 681,229 681,229 681,229 reporting period


$'000

2006

$'000

2007

Page 4


CASH FLOW STATEMENTfor the year ended 30th June 2007

Budget Actual Actual2007 2007 2006$'000 Notes $'000 $'000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts

36,286 Rates & Annual Charges 36,552 34,344

9,002 User Charges & Fees 7,189 8,194

1,954 Interest Received 2,616 2,223

6,821 Grants & Contributions 11,021 9,952

1,335 Other operating receipts 4,264 4,507

Payments

(26,042) Employee Costs (25,032) (25,023)

(9,997) Materials & Contracts (17,698) (16,842)

(242) Interest Paid (179) (44)

(10,037) Other operating payments (7,356) (6,551)

9,080 Net Cash provided by (or used in) Operating

Activities11 11,377 10,760

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

720 Proceeds from sale of Infrastructure, Property,

Plant & Equipment722 738

- Proceeds from sale of Real Estate for resale 5, 8 1,039 518

Payments

(6,464) Purchase of Infrastructure, Property, Plant &

Equipment(7,091) (7,044)

- Purchase of Real Estate for resale 8 (21) (1)

(981) Net purchase of Investment Securities (3,509) (2,896)

(6,725)Net Cash provided by (or used in) Investing

Activities (8,860) (8,685)

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

- Proceeds from Borrowings & Advances - (1,835)

Payments

(1,956) Repayments of Borrowings & Advances (1,960) -

(1,956)Net Cash provided by (or used in) Financing

Activities (1,960) (1,835)

399 Net Increase (Decrease) in cash held 557 240

747 Cash Assets at beginning of reporting period 11 747 507

1,146 Cash Assets at end of reporting period 11 1,304 747


Page 5

Page 6


NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2007

Note 1 SIGNIFICANT ACCOUNTING POLICIES The Local Government Reporting Entity 1.1 For the period 1 July 2006 to 30 June 2007, Holroyd City Council had its principal business office

at 16 Memorial Avenue Merrylands, NSW 2160. Holroyd City Council is empowered by the New South Wales Local Government Act (LGA) 1993 and its Charter is specified in Section 8 of the Act.

1.2 The General Fund In accordance with the provisions of S409 (1) of the Local Government Act 1993, all money and

property received by Council is held in Council’s General Fund unless it is required to be held in Council’s Trust Fund.

1.3 The Trust Fund

The Council is required under the Local Government Act (Section 411) to maintain a separate and distinct Trust Fund to account for all moneys and property received by the Council in trust which must be applied only for the purposes of or in accordance with the trusts relating to those moneys. Trusts monies and property subject to Council’s control have been included in these reports. Trust monies and property held by Council but not subject to Council’s control have been excluded from these reports. A separate statement of moneys held in the Trust Fund is available for inspection at the Council’s office by any person free of cost.

The principal accounting policies adopted in the preparation of the financial report are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated. (a) Basis of Accounting

Compliance This general purpose financial report has been prepared in accordance with Australian equivalents to International Financial Reporting Standards (AIFRS), other authoritative pronouncements of the Australian Accounting Standards Board, Urgent Issues Group Interpretations, the Local Government Act (1993) and Regulations and the Local Government Code of Accounting Practice and Financial Reporting.

AAS27

Holroyd City Council is required to comply with AAS 27 Financial Reporting by Local Government and where AAS27 conflicts with AIFRS the requirements of AAS 27 have been applied. Where AAS 27 conflicts with AIFRS, the requirements of AAS 27 have been applied. Where AAS 27 makes reference to another Australian accounting standard, the new Australian IFRS equivalent standard will apply. The specific ‘not for profit’ reporting requirements also apply.

.

NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS

for the year ended 30 June 2007

Note 1 - Significant Accounting Policies (cont)

Page 7

Historical Cost Convention These financial statements have been prepared under the historical cost convention, as modified by the revaluation of available-for-sale financial assets, financial assets, financial assets and liabilities at fair value through profit or loss, certain classes of property, plant and equipment and investment property. Critical Accounting Estimates The preparation of financial statements in conformity with AIFRS requires the use of certain critical accounting estimates. It also requires management to exercise its judgement in applying Council’s accounting policies. (b) Revenue Recognition Revenue is measured at the fair value of the consideration received or receivable. Revenue is measured on major income categories as follows: Rates, annual charges, grants and contributions Rates, annual charges, grants and contributions (including developer contributions) are recognised as revenues when the Council obtains control over the assets comprising these receipts. Developer contributions may only be expended for the purposes for which the contributions were required but the Council may apply contributions according to the priorities established in work schedules. Control over assets acquired from rates and annual charges is obtained at the commencement of the rating year as it is an enforceable debt linked to the rateable property or, where earlier, upon receipt of the rates. A provision for doubtful debts on rates has not been established as unpaid rates represent a charge against the rateable property that will be recovered when the property is next sold. Control over granted assets is normally obtained upon their receipt (or acquittal) or upon earlier notification that a grant has been secured, and is valued at their fair value at the date of transfer. Income is recognised when the Council obtains control of the contribution or the right to receive the contribution, it is probable that the economic benefits comprising the contribution will flow to the Council and the amount of the contribution can be measured reliably.

Where grants or contributions recognised as revenues during the financial year were obtained on condition that they be expended in a particular manner or used over a particular period, and those conditions were undischarged at balance date, the unused grant or contribution is disclosed in Note 3(g). The note also discloses the amount of unused grant or contribution from prior years that was expended on Council’s operations during the current year. A liability is recognised in respect of revenue that is reciprocal in nature to the extent that the requisite service has not been provided at balance date. User charges and fees User charges and fees are recognised as revenue when the service has been provided or when the payment is received, whichever first occurs. Sale of plant, property, infrastructure and equipment The profit or loss on sale of an asset is determined when control of the asset has irrevocably passed to the buyer.




Page 8

Interests and rents Interest and rents are recognised as revenue on a proportional basis when the payment is due, the value of the payment is notified, or the payment is received, whichever first occurs. (c) Principles of Consolidation (i) The Consolidated Fund In accordance with the provisions of Section 409(1) of the LGA 1993, all money and property received by Council is held in the Council’s Consolidated Fund unless it is required to be held in the Council’s Trust Fund. The consolidated fund and Council’s Section 355 Committees through which the Council controls resources to carry on its functions have been included in the financial statements forming part of this report. (ii) The Trust Fund In accordance with the provisions of Section 411 of the Local Government Act 1993 (as amended), a separate and distinct Trust Fund is maintained to account for all money and property received by the Council in trust which must be applied only for the purposes of or in accordance with the trusts relating to those monies. Trust monies and property subject to Council’s control have been included in these reports. (iii) Joint Venture Entities Council is a member of an insurance group named Metro Pool which provides public liability and professional indemnity coverage for a number of councils. Joint ventures and associated entities in relation to which Council does not exert “influence” as defined in the standards are disclosed in Note 19. (d) Leases Leases of property, plant and equipment where the Council has substantially all the risks and rewards of ownership are classified as finance leases. Council does not have any finance leases as at 30 June, 2007. Leases in which a significant portion of the risks and rewards of ownership are retained by the lessor are classified as operating leases. Payments made under operating leases (net of any incentives received from the lessor) are charged to the income statement on a straight-line basis over the period of the lease. Lease income from operating leases is recognised in income on a straight-line basis over the lease term. (e) Acquisition of Assets The purchase method of accounting is used to account for all acquisitions of assets. Cost is measured at the date of acquisition at fair value. Where settlement of any part of cash consideration is deferred, the amounts payable in the future are discounted to their present value as at the date of exchange. The discount rate used is the Council’s incremental borrowing rate, being the rate at which a similar borrowing could be obtained from an independent financier under comparable terms and conditions.




Page 9

(f) Impairment of Assets Assets that have an indefinite useful life are not subject to amortisation and are tested annually for impairment. Assets that are subject to amortisation are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount. The recoverable amount is the higher of an asset’s fair value less costs to sell and value in use. For non-cash generating assets of the Council such as roads, drains, public buildings and the like, value in use is represented by the replacement cost. (g) Cash and Cash Equivalents Cash and cash equivalents includes cash on hand, deposits held at call with financial institutions, other short-term, highly liquid investments with original maturities of three months or less that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value, and bank overdrafts. Bank overdrafts are shown within borrowings in Current Liabilities on the Balance Sheet. (h) Receivables Receivables are recognised initially at cost, less provision for doubtful debts. Collection of receivables is reviewed on an ongoing basis. Debts which are known to be uncollectible are written off. A provision for doubtful debts is established when there is objective evidence that the Council will not be able to collect all amounts due according to the original terms of receivables. (i) Inventories (i) Raw materials and stores Raw materials and stores are stated at the lower of cost and net realisable value. (ii) Land held for resale/capitalisation of borrowing costs Land held for resale is stated at the lower of cost and net realisable value. Cost is assigned by specific identification and includes the cost of acquisition, and development and borrowing costs during development. When development is completed borrowing costs and other holding charges are capitalised as incurred. (j) Non-current Assets Held for Sale Non-current assets that are classified as held for sale are stated at the lower of their cost and realisable value. Non-current assets are not depreciated or amortised while they are classified as held for sale. (k) Investments and Other Financial Assets Classification Council classifies its investments in the following categories: financial assets at fair value through profit or loss, loans and receivables, held to maturity investments and available for sale financial assets. The classification depends on the purpose for which the investments were acquired. Management determines the classification of its investments at initial recognition and, in the case of assets held-to-maturity, re-evaluates this designation at each reporting date.




Page 10

(i) Financial assets at fair value through profit or loss Financial assets at fair value through profit or loss are financial assets held for trading. A financial asset is classified in this category if acquired principally for the purpose of selling in the short term. Derivatives are classified as held for trading unless they are designated as hedges. Assets in this category are classified a current assets. Council holds a number of investments at fair value through profit and loss as at 30

th June

2007. (ii) Loans and receivables Loans and receivables are non-derivative assets with fixed or determinable payments that are not quoted in an active market. They are included in current assets, except for those with maturities greater than 12 months after the balance sheet date which are classified as non-current assets. Loans and receivables are included in trade and other receivables in the balance sheet. (iii) Held-to-maturity investments Held-to-maturity investments are non-derivative financial assets with fixed or determinable payments and fixed maturities that the Council’s management has the positive intention and ability to hold to maturity. If council were to sell other than an insignificant amount of held to maturity financial assets, the whole category would be tainted and reclassified as available for sale. Held to maturity financial assets are included in non-current assets, except those with maturities less than 12 months from the reporting date, which are classified as current assets. Council hold a number of term deposits as at 30

th June 2007.

(iv) Available- for- sale financial assets Available for sale financial assets, comprising principally marketable equity securities, are non derivatives that are either designated in this category or not classified in any other categories. They are included in non-current assets unless management intend to dispose of the investment within 12 months of the balance sheet date. Council does not hold any available for sale financial assets as at 30

th June 2007.

Recognition and De-recognition Regular purchases and sales of investments are recognised on trade-date – the date on which the Council commits to purchase or sell the asset. Investments are initially recognised at fair value plus transaction costs for all financial assets not carried at fair value through profit or loss. Financial assets carried at fair value through profit and loss are initially recognised at fair value and transaction costs are expensed in the income statement. Financial assets are derecognised when the rights to receive cash flows from the financial assets have expired or have been transferred and the Council has transferred substantially all risks and rewards of ownership. Subsequent Measurement Loans and receivables and held to maturity investments are carried at amortised cost using the effective interest rate. Available for sale financial assets and financial assets at fair value through profit and loss are subsequently carried at fair value. Gains or losses arising from changes in the fair value of the financial assets at fair value through profit and loss category are presented in the income statement within other income or other expenses in the period in which they are arise. Dividend income from financial assets at fair value through profit and loss is recognised in the income statement as apart of revenue from continuing operations when Council’s right to receive payments is established. Changes in the fair value of other monetary and non-monetary securities classified as available for sale are recognised in equity. Fair Value The fair values of quoted investments are based on current bid prices. If the market for a financial asset is not active (and for unlisted securities), Council establishes fair value by using valuation techniques. These include the use of recent arm’s length transactions, reference to other investments that are substantially the same, discounted cash flow analysis and option pricing models making maximum use of market inputs and relying as little as possible on equity-specific inputs.




Page 11

Impairment Council assesses at each balance date whether there is objective evidence that a financial asset or group of financial assets is impaired. Policy Council has an approved investment policy complying with Section 625 of the Local Government Act and S212 of the LG (General) Regulations 2005. Investments are placed and managed in accordance with that policy and having particular regard to authorised investments prescribed under the Local Government Investment Order. Council maintains an investment policy that complies with the Act and ensures that it or its representatives exercise care, diligence and skill that a prudent person would exercise in investing council funds. (l) Fair Value Estimation The fair value of financial assets and financial liabilities must be estimated for recognition and measurement or for disclosure purposes. The fair value of financial instruments traded in active markets is based on quoted market prices at the balance sheet date. The fair value of financial instruments that re not traded in an active market is determined using valuation techniques. Council uses a variety of methods and makes assumptions that are based on market conditions existing at each balance date. Quoted market prices or dealer quotes for similar instruments are used for long term instruments held. Other techniques, such as estimated cash flows are used to determine fair value for the remaining financial instruments. The nominal value less estimated credit adjustments of trade receivables and payables are assumed to approximate their face values. The fair value of financial liabilities for disclosure purposes is estimated by discounting the future contractual cash flows at the current market interest rate that is available to the Council for similar financial instruments. (m) Infrastructure, Property, Plant and Equipment All infrastructure, property, plant and equipment [except for investment properties – refer Note 1(n)] is stated at cost (or deemed cost). Cost includes expenditure that is directly attributable to the acquisition of the items. Council’s assets will be progressively re-valued to fair value in accordance with a staged implementation advised by the Department of Local Government. Property, plant and equipment, land buildings and other 2007/2008 Roads, bridges, footpaths and drainage 2008/2009 Increases in the carrying amounts arising on revaluation are credited to the asset revaluation reserve. To the extent that the increase reverses a decrease previously recognising profit or loss, the increase is first recognised in profit or loss. Decreases that reverse previous increases of the same asset are first charged against revaluation reserves directly in equity to the extent of the remaining reserve attributable to the asset; all other decreases are charged to the income statement. Subsequent costs are included in the asset’s carrying amount or recognised as a separate asset, as appropriate, only when it is probable that future economic benefits associated with the item will flow to Council and the cost of the item can be measured reliably. All repairs and maintenance are charged to the income statement during the financial period in which they are incurred.




Page 12

Land is not depreciated. Depreciation on other assets is calculated using the straight line method to allocate their cost, over their estimated useful lives, as follows:

Buildings 50 to 100 years Plant & Road-making Equipment 4 to 8 years Office Equipment, Furniture & Fittings 20 to 100 Years Other Plant & Equipment 5 to 15 years Roads, Footpaths 50 to 100 years Concrete Bridges 50 to 100 years Stormwater Drainage 50 to 100 years

The assets’ residual values and useful lives are reviewed, and adjusted if appropriate, at each balance sheet date. Gains and losses on disposals are determined by comparing proceeds with carrying amount. These are included in the income statement. (n) Investment Property Investment property, principally comprising rented commercial buildings, is held for long-term rental yields and is not occupied by the Council. Investment property is carried at fair value, representing open-market value determined annually by external valuers. Changes in fair values are recorded in the income statement as part of other income.

(o) Payables

These amounts represent liabilities for goods and services provided to the Council prior to the end of financial year which are unpaid. The amounts are unsecured and are usually paid within 30 days of recognition. (p) Borrowings

Borrowings are initially recognised at fair value, net of transaction costs incurred. Borrowings are subsequently measured at amortised cost. Any difference between the proceeds (net of transaction costs) and the redemption amount is recognised in the income statement over the period of the borrowings using the effective interest method.

Borrowings are classified as current unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after balance sheet date.

(q) Borrowings Costs

Borrowing costs incurred for the construction of any qualifying asset are capitalised during the period of time that is required to complete and prepare the asset for its intended use or sale. Other borrowing costs are expensed. The capitalisation rate used to determine the amount of borrowing costs to be capitalised is the weighted average interest rate applicable to the Council’s outstanding borrowings during the year.




Page 13

(r) Provisions Provisions are recognised when: the Council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses. Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one item included in the same class of obligations may be small.

(s) Employee Benefits

(i) Wages and salaries, annual leave and sick leave (ii) Liabilities for wages and salaries, including non-monetary benefits, annual leave and accumulating sick leave expected to be settled within 12 months of the reporting date are recognised in the provision for employee benefits in respect of employees’ services up to the reporting date and are measured at the amounts expected to be paid when the liabilities are settled. Liabilities for non-accumulating sick leave are recognised when the leave is taken and measured at the rates paid or payable. (iii) Long service leave Council also uses the nominal method in calculating the liability and expense for long service leave entitlements in accordance with existing State Government policy and the relevant provisions in the NSW Treasurer’s directions. This is because the difference arising from the use of the nominal method, compared to the use of a present value calculation, does not result in a material error in the financial statements. Current Employee Leave Entitlements have also been calculated using rates of pay expected to be paid in 2007/2008 as per AASB 1028.

(t) Rounding of Amounts Unless otherwise indicated, amounts in the financial report have been rounded off to the nearest thousand dollars. (u) Land Under Roads Council has elected not to recognise land under roads in accordance with the deferral arrangements available under AASB 1045. (v) Provisions for close down and restoration and for environmental clean up costs – tips and quarries Council is not required to carry out remediation works at 30 June, 2007. (w) Allocation between current and non-current In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council’s operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months.




Page 14

(x) New accounting standards and UIG interpretations Certain new accounting standards and UIG interpretations have been published that are not mandatory for 30 June 2007 reporting periods. Council’s assessment of the impact of these new standards and interpretations is set out below.

(i) AASB 7 Financial Instruments: Disclosures and AASB 2005-10 Amendments to Australian Accounting Standards [AASB 132, AASB 101, AASB 114, AASB117, AASB133, AASB139, AASB 1, AASB 4, AASB 1023 & AASB 1038]

AASB 7 and AASB 2005-10 are applicable to annual reporting periods beginning on or after 1 January 2007. The Council has not adopted the standards early. Application of the standards will not affect any of the amounts recognised in the financial statements, but will impact the type of information disclosed in the financial instruments. (y) Self insurance Council does not self insure however it is a member of Metro Pool, an insurance group which provides public liability and professional indemnity coverage for a number of local government areas. (z) Land Land is classified as either operational or community in accordance with Part 2 of Chapter 6 of the Local Government Act (1993). This is disclosed in Note 9(a). (aa) Superannuation

The Superannuation expense for the reporting period is the amount of the statutory contribution the Council makes to the superannuation plan, which provides benefits to its employees. The following disclosures are made pursuant to AASB 1028, paragraph 6.10: As at the balance date, a number of council staff had been making contributions to a defined benefit scheme referred to as the Local Government Superannuation Scheme. That scheme was one of five superannuation schemes provided by State Super, which were incorporated without change into the Local Government Superannuation Scheme from 1 July 1997. It is referred to in the Trust Deed as Division D.

The Local Government Superannuation Scheme – Pool B (the Scheme) is a defined benefit plan that has been deemed to be a “multi-employer fund” for purposes of AASB 119. Sufficient information is not available to account for the Scheme as a defined benefit plan because the assets to the Scheme are pooled together for all Councils. The amount of employer contributions recognised as an expense for the year ending 30 June 2007 was $316,713. The last valuation of the Scheme was performed by Mr Martin Stevenson BSc, FIA, FIAAA on 18 March 2004 and covers the period to 30 June 2003. This valuation found that the Scheme’s assets were $2,453.7million and its past service liabilities $2,251.7million, giving it a surplus of $202.0million. The existence of this surplus has resulted in Councils contributing in 2006/2007 at half the normal level of contributions. The financial position is monitored annually. Accumulation Fund Members The accumulation fund receives both employer and employee contributions on a progressive basis. Employer contributions are normally based on a fixed percentage of employee earnings in accordance with Superannuation Guarantee Legislation (9% in 2006/07). No further liability accrues to the employer as the superannuation benefits accruing to employees are represented by their share of the net assets of the Fund.


NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTSfor the year ended 30th June 2007

Note 2 - FUNCTIONS

REVENUES, EXPENSES AND ASSETS HAVE BEEN DIRECTLY ATTRIBUTED TO THE FOLLOWING FUNCTIONS & ACTIVITIES

TOTALREVENUES EXPENSES OPERATING RESULT GRANTS ASSETS HELD

ORIGINAL ORIGINAL ORIGINAL INCLUDED (CURRENT &

BUDGET ACTUAL ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL ACTUAL IN REVENUES NON-CURRENT)

2007 2007 2006 2007 2007 2006 2007 2007 2006 2007 2006 2007 2006

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

ADMINISTRATION 1,748 379 848 11,117 11,696 11,703 (9,369) (11,317) (10,855) - 54 42,861 42,081

PUBLIC ORDER & SAFETY 670 710 829 1,838 1,741 1,800 (1,168) (1,032) (971) - 1 1,559 1,302

HEALTH 27 321 213 29 870 742 (2) (549) (528) 110 78 1,023 731

COMMUNITY SERVICES &

EDUCATION 6,885 6,461 6,304 8,615 8,077 8,276 (1,729) (1,616) (1,972) 2,016 2,083 20,909 20,321

HOUSING & COMMUNITY

AMENITIES 8,628 10,025 8,820 12,952 13,391 12,696 (4,324) (3,366) (3,877) 261 346 84,564 88,635

RECREATION & CULTURE 1,835 3,211 3,303 9,526 11,766 11,338 (7,691) (8,555) (8,035) 585 544 364,842 364,198

MINING, MANUFACTURING

& CONSTRUCTION 350 418 416 656 795 857 (306) (376) (441) - - 35 33

TRANSPORT &

COMMUNICATION 1,440 5,034 3,300 9,373 8,509 8,098 (7,933) (3,475) (4,798) 1,532 1,135 191,139 184,531

ECONOMIC AFFAIRS - 1,052 875 - 409 422 - 643 453 - - 3,695 3,695

TOTALS - FUNCTIONS 21,583 27,611 24,908 54,106 57,254 55,932 (32,522) (29,643) (31,024) 4,504 4,241 710,627 705,527 GENERAL PURPOSE

REVENUES 32,473 35,705 33,384 32,473 35,705 33,384 3,568 3,514 TOTALS 54,056 63,316 58,292 54,106 57,254 55,932 (49) 6,062 2,360 8,072 7,755 710,627 705,527

Page 1

5 The above functions conform to those used by the Australian Bureau of Statistics and provide a basis for comparison with other Councils.

Page 16



Note 2 (cont) - COMPONENTS OF FUNCTIONS The activities relating to Council functions are as follows: Governance

Costs relating to Council’s role as a component of democratic government, including elections, meetings and associated activities, area representation, and public disclosure and compliance, together with related administration costs.

Administration

Costs not otherwise attributed to functions.

Public Order & Safety Fire protection, animal control, enforcement of local government regulations, emergency services, other.

Health Administration and inspection, immunisations, food control, insect & vermin control, noxious plants, health centres, other.

Community Services & Education Administration, family day care, child-care, youth services, other services to families and children, aged and disabled, migrant services, Aboriginal services, other community services, education.

Housing & Community Amenities Housing, town planning, domestic waste management services, other waste management services, street cleaning, other sanitation and garbage, urban stormwater drainage, environmental protection, public conveniences, other community amenities.

Recreation & Culture Public libraries, community centres, public halls, other cultural services, swimming pools, sporting grounds, parks and gardens, other sport and recreation.

Mining, Manufacturing & Construction Building control, other.

Transport & Communication Roads and streets, bridges, footpaths, aerodromes, parking areas, bus shelters and services, street lighting, other.

Economic Affairs Tourism and area promotion, real estate development, private works, other business undertakings.



Note 3 - REVENUES

(a) RATES & ANNUAL CHARGES 2007 2006$'000 $'000

Ordinary Rates Residential 19,056 17,669 Business 8,281 8,004

27,337 25,673 Special Rates Civic Centre Refurbishment 2,059 1,929

2,059 1,929 Annual Charges Domestic Waste Management 7,379 6,983

7,379 6,983 Total Rates & Annual Charges 36,775 34,585

BASE DATE 01-Jul-04 01-Jul-04

(b) USER CHARGES & FEESUser Charges Other Waste Management 59 56

59 56 Fees Administration 126 117 Public Order & Safety 71 73 Health 109 107 Community Services & Education 4,192 3,919 Housing & Community 1,047 1,072 Recreation & Culture 1,474 1,651 Manufacturing & Construction 395 391 Transport & Communication 279 279

7,693 7,609 Total User Charges & Fees 7,752 7,665

(c ) INVESTMENT REVENUESInterest on overdue rates & charges 102 87 Interest on cash and investments externally restricted 781 592 internally restricted 773 710 unrestricted 989 831 Total Interest Received 2,645 2,220

(d) OTHER OPERATING REVENUESFair value adjustments - investment property - 245 Miscellaneous Sales 1 - Fines 673 688 Legal Fees Recovery (Rates) 98 69 Administration 423 683 Public Order & Safety - 128 Health 34 8 Community Services & Education 199 198 Housing & Community Amenities 143 108 Recreation & Culture 72 286 Mining, Manufacturing & Construction - 8 Economic Affairs 7 91 Total Other Operating Revenues 1,650 2,512

Page 17



Note 3 - REVENUES (cont)OPERATING CAPITAL

2007 2006 2007 2006(e) GRANTS $'000 $'000 $'000 $'000General Purpose (Untied) Financial Assistance 2,785 2,716 - - Pensioner Rates Subsidies (General) 587 598 - - Specific Purpose Domestic Waste Management 196 200 - - Administration - 53 - - Public Order & Safety - 1 - - Health 40 47 70 32 Community Services & Education 2,016 2,064 - 19 Housing & Community Amenities 231 346 30 - Recreation & Culture 222 215 363 328 Transport & Communication 740 397 791 737 Other 1 1 1 -

Total Grants & Subsidies 6,818 6,638 1,255 1,116

Comprising:

- Commonwealth funding 995 1,118 741 387

- State funding 5,823 5,520 514 729

6,818 6,638 1,255 1,116

(f) CONTRIBUTIONS & DONATIONS

Developer ContributionsSection 94 Open Space - - 328 324 Community Facilities - - 84 126 Studies/Administration - - 17 16 SEPP59 Contributions - - 199 301

Subdivider dedications - - 3,388 1,117 RTA Contributions - 1 - - Administration 32 21 - - Public Order & Safety 13 10 - - Health 9 11 - - Community Services & Education 27 21 - - Housing & Community Amenities 69 111 - - Recreation & Culture 196 172 - - Mining, Manufacturing & Construction 24 18 - - Transport & Communication 862 725 - 3

Total Contributions & Donations 1,232 1,090 4,016 1,887

TOTAL GRANTS & CONTRIBUTIONS 8,050 7,728 5,271 3,003

Page 18



Note 3 - REVENUES (cont)

CONDITIONS OVER GRANTS & CONTRIBUTIONS

2007 2006$'000 $'000

Grants Contrib Grants Contrib

Unexpended at the close of the previous

reporting period627 10,209 596 9,522

Less: expended during the current period from

revenues recognised in previous reporting

periodsSection 94/64 Developer Contributions - 342 - 672 Health Services 3 - - - Community Services & Education 160 - 158 - Housing & Community Services 42 - 13 - Recreation & Culture 3 - 3 - Transport & Communication 5 - 172 - Other 5 - - -

218 342 346 672 Plus: amounts recognised as revenues in this

reporting period but not yet expended in

accordance with the conditionsRoads & Infrastructure 1 1,319 - 1,359 Health Services 2 - 10 - Community Services & Education 78 - 174 - Housing & Community Services 84 - 92 - Recreation & Culture 234 - 30 - Transport & Communication 554 - 66 - Other - - 5 -

953 1,319 377 1,359 Unexpended at the close of this reporting period

and held as restricted assets 1,362 11,186 627 10,209

Net increase (decrease) in restricted assets in

the current reporting period.735 977 31 687

OPERATING LEASES providing revenue to the Council

2007 2006$'000 $'000

Not later than one year 239 379

Later than one year and not later than 5 years 658 738

Later than 5 years 683 842

1,580 1,959

Grants and contributions which were obtained on the condition that they be expended for specified purposes or in a

future period, but which are not yet expended in accordance with those conditions, are as follows:

Council owns various buildings, plant and other facilities that are available for hire or lease (on a non-

cancellable basis wherever practicable) in accordance with the published revenue policy. Rentals received

from such leases are disclosed as rent and hire of property above.

Investment Property

Rentals received, and outgoings reimbursed, in relation to Investment Property are also included above.

These lease agreements, all of which are classified as operating leases, are made on a non-cancellable

basis wherever practicable.

Lessees' commitments under all non-cancellable lease agreements, including those relating to Investment

Property, are as follows:

Page 19



Note 4 - EXPENSES

2007 2006(a) EMPLOYEE COSTS $'000 $'000

Salaries and Wages 18,846 18,434 Travelling 519 475 Employee Leave Entitlements 3,256 3,059 Superannuation - defined contribution plan contributions 1,727 1,650 Workers' Compensation Insurance 669 1,611 Fringe Benefits Tax 239 257 Training Costs (excluding Salaries) 155 121 Less: Capitalised and distributed costs (36) (52) Total Operating Employee Costs 25,375 25,555

Total Number of Employees 404 406 (Full time equivalent at end of reporting period)

(b) BORROWING COSTSInterest on Overdraft 4 2 Interest on Loans 229 356 Total Borrowing Costs 233 358

(c) MATERIALS & CONTRACTSRaw Materials & consumables 15,830 14,720 Auditor's Remuneration - Audit Services 46 46 Legal Expenses - Planning & Development 697 362 - Other Legal Expenses 357 323 Operating Leases - Minimum Lease payments 190 187 Other 1 1 Total Materials & Contracts 17,121 15,639

2007 2006 2007 2006$'000 $'000 $'000 $'000

(d) DEPRECIATION, AMORTISATION & IMPAIRMENTPlant and Equipment - - 1,560 1,532 Office Equipment - - 552 262 Furniture & Fittings - - 117 112 Land Improvements - - 15 11 Buildings - - 1,183 1,179 Other Structures - - 636 651 Infrastructure- roads, bridges & footpaths - - 2,898 3,367 - stormwater drainage - - 1,225 1,223 Other assets- library books - - 281 292 - other - - 7 3 Total Depreciation & Amortisation - - 8,474 8,632

2007 2006$'000 $'000

(e) OTHER OPERATING EXPENSESBad and Doubtful Debts 5 1 Mayoral Allowance 31 29 Councillors' Fees & Allowances 169 162 Councillors' (incl Mayor) Expenses 118 85 Street Lighting 1,011 973 Light, Power & Heating 355 294 Donations & Contributions to Local & Regional Bodies 222 271 Fire Brigade Levy 870 885 Consumables 154 148 Valuation Fees 92 92 Gas Charges 161 168 Water Rates & Charges 246 189 Waste Disposal Tipping Fees 2,583 2,419 Other 34 32 Total Other Operating Expenses 6,051 5,748

IMPAIRMENT DEPRECIATION

Page 20



Note 5 - GAIN OR LOSS ON DISPOSAL OF ASSETS

2007 2006$'000 $'000

DISPOSAL OF INFRASTRUCTURE, PLANT & EQUIPMENT

Proceeds from disposal 722 738

Less: Carrying amount of assets sold 588 677

Gain (Loss) on disposal 134 61

DISPOSAL OF REAL ESTATE DEVELOPMENT ASSETS

Proceeds from disposal 1,039 518

Less: Carrying amount of assets sold - -

Gain (Loss) on disposal 1,039 518

DISPOSAL OF INVESTMENT SECURITIES

Proceeds from disposal 16,500 24,785

Less: Carrying amount of assets sold 16,500 24,785 Less: Revaluation increments previously transferred to

Asset Revaluation Reserve - -

Gain (Loss) on disposal - -

TOTAL GAIN (LOSS) ON DISPOSAL 1,173 579

Page 21



Note 6 - CASH AND INVESTMENTS

2007 2006$'000 $'000

Current Non-Current Current Non-CurrentCASH ASSETSCash on Hand and at Bank 1,304 747 Total cash & equivalents 1,304 747

INVESTMENTSSummaryFinancial Assets at fair value through

Income Statement 38,188 - 34,679 -

Total 38,188 - 34,679 -

Financial Assets at fair value through Income StatementAt beginning of year 34,679 - 31,783 - Additions 3,509 - 2,896 - At end of year 38,188 - 34,679 -

Held for Trading:- Managed Funds 38,188 - 34,679 -

38,188 - 34,679 -

Cash equivalents comprise highly liquid investments with short periods to maturity subject to insignificant risk of

changes of value.

The permitted forms of investment in financial instruments of the Council are defined in an order made by the

Minister of Local Government on 15 July 2005, and may broadly be described as "Trustee Securities".

Accordingly, credit risk is considered to be insignificant. Deposits are with banks while Managed Funds are with

organisations with credit ratings that comply with the Minister's Order and bear various rates of return averaging

6.54% (2006 - 5.88%).

Page 22



Note 6 - CASH & INVESTMENTS (cont)

2007 2006Ref $'000 $'000

Current Non-Current Current Non-Current

Cash & equivalents 1,304 - 747 -Investments 38,188 - 34,679 -

TOTAL CASH & INVESTMENTS 39,492 - 35,426 -

External Restrictions 18,233 - 15,724 -Internal Restrictions 8,736 - 8,955 -Unrestricted 12,523 - 10,747 -

39,492 - 35,426 -

Notes

$'000 $'000 $'000 $'000

External Restrictions Developer Contributions 17 10,209 1,319 342 11,186 Unexpended Grants 627 868 217 1,278 Domestic Waste Management 3,161 797 - 3,958 Civic Centre Refurbishment Rate 1,666 2,000 1,916 1,751 Other 61 1 1 60

Total External Restrictions 15,724 4,985 2,476 18,233

Internal Restrictions Employee Leave Entitlements 885 - 2 883 Construction of Buildings 247 - 133 114 Childrens Services - Fund Raising 290 103 4 389 Comm Services - Transport Provision 26 - - 26 Contributions to FDC/ME Building 256 291 116 431 Drainage 28 - - 28 Drainage & Parks Improvements 157 - - 157 Election Reserve 109 55 - 164 Family Day Care Bank Account 148 - 36 112 Guildford Community Centre 202 43 3 242 Holroyd/Guildford Sports Grounds Fac 244 134 2 376 Information Technology 2,324 155 1,275 1,204 Insurance/Public Risk Contingency 849 177 14 1,012 Loan Funds Unexpended 941 - 246 695 Meals on Wheels 60 203 - 263 Sale 2-4 Nelson Street 85 - - 85 Off-Street Parking Contributions 1,335 90 47 1,378 Open Space Contributions 105 - - 105 Petfest 7 - 2 5 Street Car Parking Fines 348 262 51 559 Tennis Courts Funds 91 48 - 139 Wenty Childrens Centre - Third Room 150 172 41 281 Other 68 70 50 88 Total Internal Restrictions 8,955 1,803 2,022 8,736

RESTRICTED CASH AND INVESTMENTS

Transfers From

Restriction

DETAILS OF MOVEMENTS & UTILISATION OF

RESTRICTED CASH ASSETS & INVESTMENT SECURITIES

Closing

Balance 30

June 2007

Opening

Balance 30

June 2006

Movements

Transfers To

Restriction

External Restrictions arise pursuant to section 409(3) of the Local Government Act, the Local Government

(Financial Management) Regulation 1999 and other applicable legislation. Further information relating to

Developer Contributions is provided in Note 17. Amounts raised by special rates for Domestic Waste Management

may only be used for those purposes.

Internal Restrictions arise pursuant to resolutions of Council to set aside reserves of cash resources either relating

to liabilities recognised in these reports or to fund future expenditure for the stated purpose. Such reserves are

not permitted to exceed the amounts of cash assets and cash investments not otherwise restricted.

Page 23



Note 7 - RECEIVABLES

2007 2006$'000 $'000


Rates & Annual Charges 870 380 781 246 Interest & Extra Charges 155 118 128 116 User Charges & Fees 126 - 86 - Other levels of Government 316 - 812 - Superannuation 79 - 75 - Contributions 14 - 10 - Fines & Costs 423 - 426 - Restoration Charges 203 - 325 - Lease/Rental of Properties 92 - 8 - Community Services 4 - 4 - Childrens Services 9 - 8 - Other Councils 81 - 109 - Sale of Vehicles & Plant 61 - 46 - Australian Taxation Office (GST) 122 - 144 - Environment Protection Authority 12 - 8 - Other 275 - 397 - Total 2,842 498 3,367 362

Less: Allowance for Doubtful Debts Rates & Annual Charges 12 - 12 - Interest & Extra Charges 3 - 3 - User Charges & Fees - - 5 - Other 10 - - - Total Receivables 2,817 498 3,347 362

RESTRICTED RECEIVABLESDomestic Waste Management 246 90 196 97 Other 33 - 23 - Total Restrictions 279 90 219 97

Unrestricted Receivables 2,538 408 3,128 265 Total Receivables 2,817 498 3,347 362

Rates and Annual Charges

Overdue rates and annual charges (being amounts not paid on or before the due date determined in

accordance with the Local Government Act) are secured over the relevant land and are subject to simple

interest at a rate of 9.00% (2006: 9.00%). Although Council is not materially exposed to any individual

ratepayer, credit risk exposure is concentrated within the Council boundaries in the State of New South

Wales.

Government Grants and Subsidies

Amounts due have been calculated in accordance with the terms and conditions of the respective

programs following advice of grant approval, and do not bear interest. All amounts are due by

Departments and Agencies of the Government of New South Wales and the Government of Australia.

Other Receivables

Amounts due (other than User Charges which are secured over the relevant land) are unsecured and do

not bear interest. Although Council is not materially exposed to any individual debtor, credit risk

exposure is concentrated within the Council's boundaries in the State of New South Wales.

Page 24



Note 8 - INVENTORIES & OTHER ASSETS

2007 2006$'000 $'000


INVENTORIES

Stores & Materials 258 - 233 -

Real Estate Developments 96 1,929 75 1,929

Total Inventories 354 1,929 308 1,929

OTHER ASSETS

Prepayments 7 - 44 -

Total Other Assets 7 - 44 -

Real Estate Developments

(Valued at the lower of cost and net realisable value)

Residential 96 1,249 75 1,249

Industrial & Commercial - 680 - 680

Total Real Estate for Resale 96 1,929 75 1,929

Represented by:

Other Holding Costs 96 - 75 -

Other Properties - Book Value - 1,929 - 1,929

Total Real Estate for Resale 96 1,929 75 1,929

Page 25



Note 9 - PROPERTY, PLANT & EQUIPMENT

AT ACCUM CARRYING AT ACCUM CARRYINGCOST DEPN AMOUNT COST DEPN AMOUNT

Plant & Equipment 16,039 (10,292) 5,747 2,919 (588) (1,560) 17,590 (11,058) 6,532

Office Equipment 2,719 (2,300) 419 1,985 - (552) 4,704 (2,852) 1,852

Furniture & Fittings 2,428 (1,735) 693 107 - (117) 2,535 (1,853) 682

Land - Council owned (freehold) 39,404 - 39,404 - - - 39,404 - 39,404

- Council controlled 322,585 - 322,585 - - - 322,585 - 322,585

- non deprec land improv'ts 4,863 - 4,863 319 - - 5,182 - 5,182

- land under roads - - - - - - - - -

Land Improvements - depreciable 550 (283) 267 4 - (15) 554 (298) 256

Buildings 56,657 (27,331) 29,326 236 - (1,183) 56,868 (28,489) 28,379

Other Structures 25,560 (15,068) 10,492 524 - (636) 26,083 (15,703) 10,380

Infrastructure - Roads, bridges, footpaths 237,193 (70,916) 166,277 3,013 - (2,898) 239,503 (73,124) 166,379

- Bulk earthworks (non-deprec.) - - - - - - - - -

- Stormwater drainage 122,500 (43,078) 79,422 1,015 - (1,225) 123,515 (44,303) 79,212

Other Assets - Library Books 4,572 (3,759) 813 257 - (281) 4,829 (4,040) 789

- Other 107 (10) 97 113 - (7) 220 (17) 203

Totals 835,177 (174,772) 660,405 10,492 (588) (8,474) 843,572 (181,737) 661,835

Renewals 4,102

New Assets 6,390

Depreciation

Page 2

6

2007$'000

CARRYING AMOUNT MOVEMENTS

DURING YEAR$'000

Asset

Purchases

Asset

Disposals

2006$'000



Note 9 (cont) - RESTRICTED PROPERTY, PLANT & EQUIPMENT

2007 2006$'000 $'000

AT ACCUM CARRYING AT ACCUM CARRYINGCOST DEPN AMOUNT COST DEPN AMOUNT

Domestic Waste Management

Plant & Equipment 4,612 2,944 1,668 4,522 3,308 1,214

Total Domestic Waste 4,612 2,944 1,668 4,522 3,308 1,214

TOTAL RESTRICTIONS 4,612 2,944 1,668 4,522 3,308 1,214

Page 2

7



Note 10 - LIABILITIES

2007 2006$'000 $'000

Current Non-Current Current Non-CurrentPAYABLESGoods & Services 1,539 - 1,065 - Payments received in advance 210 - 733 - Accrued Expenses 808 - 754 - Deposits, Retentions & Bonds < 12 Months 285 - 285 - Deposits, Retentions & Bonds > 12 Months 10,482 - 9,840 - Other 13 - 4 -

Total Creditors 13,337 - 12,681 -

INTEREST BEARING LIABILITIESBorrowings 1,035 1,475 1,960 2,510

Total Borrowings 1,035 1,475 1,960 2,510

PROVISIONSAnnual Leave 2,502 - 2,355 - Sick Leave 593 - 690 - Long Service Leave 4,013 203 3,670 253 Other 125 53 53 127

Total Provisions 7,233 256 6,768 380

AGGREGATE LIABILITY ARISING FROM EMPLOYEE BENEFITS

7,108 203 6,715 253

Movements in ProvisionsEmployee

Benefits

Insurance

Losses

Reinstate-

ment, etcOther

Opening Balance 6,968 - - 180

Add: Additional amounts recognised 343 - - -

Unwinding of present value discounts - - - -

(Less): Payments - - - -

Add (Less): Remeasurement Adjustments - - - (2)

Add (Less): Transfer on Council Restructure - - - -

Closing Balance 7,311 - - 178

2007 2006$'000 $'000

Current Non-Current Current Non-CurrentLIABILITIES relating to RESTRICTED ASSETSDomestic Waste ManagementPayables 246 - 203 - Provisions 791 4 690 12

TOTAL 1,037 4 893 12

All interest bearing liabilities are secured over the future revenues of the Council.

Page 28



Note 11 - RECONCILIATION TO CASH FLOW STATEMENT

(a) Reconciliation of Cash

2007 2006$'000 $'000

Total cash & equivalents 1,304 747 Balances per Statement of Cash Flows 1,304 747

(b) Reconciliation of Change in Net Assets to Cash from Operating Activities

Change in Net Assets resulting from Operations 6,062 2,360 Add: Depreciation, Amortisation & Impairment 8,474 8,632

Increase in provision for doubtful debts 5 -

Increase in employee leave entitlements 343 532

Increase in other provisions - 98

Decrease in receivables 389 1

Decrease in other current assets 37 276

Increase in creditors - 524

Increase in accrued expenses payable 54 314

Increase in other payables 651 213

16,015 12,950

Less: Decrease in provision for doubtful debts - 2

Decrease in other provisions 2 -

Increase in receivables - 191

Increase in inventories 25 56

Decrease in creditors 49 -

Gain on Sale of Assets 1,173 579

Fair value adjustments as revenue items - 245

Non-cash acquisitions of assets 3,389 1,117

Net Cash provided by (or used in) operations 11,377 10,760

(c) Non-Cash Financing and Investing Activities

Acquisition of assets by means of:

- Developer Contributions received in kind 3,388 1,117

3,388 1,117

(d) Financing Arrangements

Unrestricted access was available at balance date to the following lines of credit:

Bank Overdrafts Total Facilities 1,000 1,000 Corporate Credit Cards 5 5

The bank overdraft facilities may be drawn at any time and may be terminated by the

bank without notice. Interest rates on overdrafts are variable while the rates for loans are

fixed for the period of the loan.

Cash equivalents comprise highly liquid investments with short periods to maturity

subject to insignificant risk of changes of value. Cash at the end of the reporting period

as shown in the Statement of Cash Flows is reconciled to the related items in the

Statement of Financial Position as follows:

Page 29



Note 12 - COMMITMENTS FOR EXPENDITURE

2007 2006$'000 $'000

(a) Other Expenditure Commitments

Audit Services 230 35 Corporate Information System 1,384 - Waste Management Services 12,077 854

13,691 889

These expenditures are payable:Not later than one year 1,656 889 Later than one year and not later than 5 years 6,314 - Later than 5 years 5,721 -

13,691 889

2007 2006$'000 $'000

(b) Operating Lease Commitments (Non-Cancellable)

Total Future Minimum Lease PaymentsNot later than one year 199 131 Later than one year and not later than 5 years 304 151

503 282

(c) Remuneration Commitments

Not later than one year 859 791 Later than one year and not later than 5 years 2,353 1,573

3,212 2,364

Commitments under non-cancellable operating leases at the reporting date but not recognised inthe financial statements are payable as follows:

Other expenditure committed for (excluding inventories) at the reporting date but not recognised inthe financial statements as liabilities:

Commitments for the payment of salaries and other remuneration under long-term employment contracts in

existence at reporting date but not recognised as liabilities, payable:

Page 30



Note 13 - STATEMENT OF PERFORMANCE MEASUREMENT

2007 2006 2005 2004Amounts Indicators

Unrestricted Current RatioUnrestricted Current Assets $24,158 4.9:1 4:1 3.68:1 3.06:1

$4,934

Debt Service Ratio

Net Debt Service Cost $2,193 4.11% 4.31% 5.08% 5.50%Operating Revenue $53,367

Rate & Annual Charges

Coverage Ratio

Rates & Annual Charges Revenues $36,775 58.08% 59.33% 59.50% 59.76%Total Revenues $63,316

Rates & Annual Charges

Outstanding Percentage

Rates & Annual Charges Outstanding $1,509 3.95% 3.52% 2.95% 3.16%Rates & Annual Charges Collectible $38,233

Assets Renewals Ratio

Asset Renewals $4,103 0.48:1Depreciation, Amortisation, Impairment $8,474

Detailed methods of calculation of these indicators are defined in the Code.

Current Liabilities not relating to Restricted Assets

New ratio introduced 2007 - no

comparatives available

Page 31



Note 14 - INVESTMENT PROPERTY

2007 2006$'000 $'000

At fair value

Opening balance at 1 July 3,695 3,450

Net gain (loss) from fair value adjustment - 245

Closing balance at 30 June 3,695 3,695

Amounts recognised in profit and loss

Rental income 80 97

Net gain (loss) from fair value adjustment - 245

80 342

Repairs, maintenance & other operating expenses- property generating rental income 6 -

86 342

Page 32



for the year ended 30th June 2007

Note 15 - FINANCIAL INSTRUMENTSInterest Rate Risk Exposures

Floating Fixed interest maturing in Non-

2007 Interest interest Total

Rate < 1 year 1 - 2 years 2 - 3 years 3 - 4 years 4 - 5 years > 5 years bearing

Financial Assets '000 '000 '000 '000 '000 '000 '000 '000 '000

Cash Assets - - - - - - - 1,304 1,304

Investment Securities - 38,188 - - - - - - 38,188

Receivables

Rates & Annual Charges - 1,010 498 - - - - - 1,508

User Charges & Fees - - - - - - - 126 126

Deferred Debtors - - - - - - - - -

Other levels of Govt. - - - - - - - 316 316

Other - - - - - - - 1,366 1,366

Total - 39,198 498 - - - - 3,112 42,808

Weighted Average Interest Rate 5.88% 9.00% 5.49%

Financial Liabilities

Payables

Goods & Services - - - - - - - 1,539 1,539

Payments in advance - - - - - - - 210 210

Deposits, Retentions, Bonds - - - - - - - 10,767 10,767

Other - - - - - - - 12 12

Interest Bearing Liabilities - 1,035 739 736 - - - - 2,510

Total - 1,035 739 736 - - - 12,528 15,038

Weighted Average Interest Rate 6.39% 6.25% 6.35% 1.06%

NET FINANCIAL ASSETS

(LIABILITIES)- 38,163 (241) (736) - - - (9,416) 27,770

2006

Financial Assets

Cash Assets - - - - - - - 747 747

Investment Securities - 34,679 - - - - - - 34,679

Receivables

Rates & Annual Charges - 909 362 - - - - - 1,271

User Charges & Fees - - - - - - - 81 81

Deferred Debtors - - - - - - - - -

Other levels of Govt. - - - - - - - 812 812

Retirement Home Contribs. - - - - - - - - -

Other - - - - - - - 1,545 1,545

Total - 35,588 362 - - - - 3,185 39,135

Weighted Average Interest Rate 0.00% 5.88% 9.00% 0.00% 0.00% 0.00% 0.00% 5.43%

Financial Liabilities

Payables

Goods & Services - - - - - - - 1,065 1,065

Payments in advance - - - - - - - 733 733

Deposits, Retentions, Bonds - - - - - - - 10,125 10,125

Other - - - - - - - 4 4

Interest Bearing Liabilities - 1,960 2,510 - - - - - 4,470

Total - 1,960 2,510 - - - - 11,927 16,397

Weighted Average Interest Rate 0.00% 6.43% 6.43% 0.00% 0.00% 0.00% 0.00% 1.75%

NET FINANCIAL ASSETS

(LIABILITIES)- 33,628 (2,148) - - - - (8,742) 22,738

Page 33

Note 15 (CONT) - RECONCILIATION OF FINANCIAL ASSETS & LIABILITIES

2007 2006Reconciliation of Financial Assets & Liabilities $'000 $'000

Net financial assets from previous pageFinancial Assets 42,808 39,135 Financial Liabilities 15,038 16,397

27,770 22,738 Non-financial assets and liabilities

Inventories 2,283 2,237 Property, Plant & Equipment 661,835 660,405 Investment Property 3,695 3,695 Other Assets 7 44 Accrued Expenses (808) (754) Provisions (7,489) (7,148) Other liabilities (2)

659,521 658,479

NETT ASSETS 687,291 681,217

Net Assets as per Balance Sheet 687,291 681,217

Net Fair Value



All carrying values approximate fair value for all recognised financial instruments. With the

exception of investments, there is no recognised market for the financial assets of the

Council.

Credit Risk Exposures

Credit risk represents the loss that would be recognised if counterparties fail to perform as

contracted. The maximum credit risk on financial assets of the Council is the carrying

amount, net of any provision for doubtful debts. Except as detailed in Note 7 in relation to

individual classes of financial assets, exposure is concentrated within the Council's

boundaries within the State of New South Wales, and there is no material exposure to any

individual debtor.

Page 34

Page 35



Note 16 - SIGNIFICANT VARIATIONS FROM ORIGINAL BUDGET Council’s original budget comprised part of the Management Plan adopted by Council on 20 June 2006. The original projections on which the budget was based have been affected by decisions and new grant programs initiated by State and Federal Governments, by the weather and by the Council. This Note sets out the principal variations between the Original Budget and Actual Results for the Income Statement. Further information of the nature and amount of all variations is available from the Council office upon request. 1 INCOME STATEMENT 1.1 Grants & Contributions Received – Operating & Capital

In many instances, the actual amount of grants received depends on decisions made by State and Federal governments after the original Budget was adopted. Grants (both Operating and Capital) increased by $2.6M (F) (25%) from that provided in the original budget. In particular, major variations occurred in grants and contributions received for the following purposes:

Subdivider Dedications - $2271K (F) Not Provided in Budget Transport & Communication - $534K (F) (29%)

1.2 Profit from Disposal of Assets

Council disposed of a number of items of plant during 2006/7 which were not included in the original budget - $1023K (F) (682%).

1.3 Interest Received The increase in Interest Received was due to higher than expected principal invested and higher than forecast interest rates. Council's average return on investment was 5.88% - $691K (F) (36%).

1.4 Employee Costs During the year Council employees are engaged in both maintenance and capital works, the proportions of which vary from year to year. Costs in relation to the capital works are excluded from the Operating Statement, and it is not Council’s practice to make detailed calculations for this as part of its budgeting procedures. Accordingly, significant variations will often arise in this area.

1.5 Materials & Contracts/Other Operating Expenses Materials & Contracts - $1.4M (U) (10%) which were not included in the original budget. A factor contributing to this variance was expenditure on amounts revoted from 2005/06. Council’s budget is based on a “normal” mix of self-constructed and contract works. The process of calling and accepting tenders during the year can result in substantial changes in this mix, resulting in significant budget variations in this item.



Note 17 - STATEMENT OF CONTRIBUTION PLANS

SUMMARY OF CONTRIBUTIONSCONTRIBUTIONS RECEIVED

DURING YEAR

PURPOSE CASH NON-CASH

$'000 $'000 $'000 $'000 $'000 $'000 $'000Local Open Space 6,381 96 - 412 226 - 6,663 District Open Space 1,556 121 - 106 70 - 1,713 Regional Open Space 660 111 - 48 37 - 783 Open Space 199 84 - 19 2 - 300 Community facilities 18 17 - 2 3 - 34 Studies/Administration - - - - - - - Subtotal S94 under plans 8,815 429 - 586 338 - 9,493 Planning Agreements 1,224 199 - 93 5 - 1,512 Sec 94 not under plans 170 - - 11 - - 181 Total Contributions 10,209 628 - 691 342 - 11,186

CONTRIBUTION PLAN - 1

CONTRIBUTIONS RECEIVED

DURING YEAR


$'000 $'000 $'000 $'000 $'000 $'000 $'000Local Open Space 6,381 96 - 412 226 - 6,663 District Open Space 1,556 121 - 106 70 - 1,713 Regional Open Space 660 111 - 48 37 - 783 Community facilities 199 84 - 19 2 - 300 Studies/Administration 18 17 - 2 3 - 34 Total 8,815 429 - 586 338 - 9,493

CONTRIBUTION PLAN - 2


DURING YEAR


$'000 $'000 $'000 $'000 $'000 $'000 $'000SEPP 59 - Open Space 305 34 - 22 5 - 356 SEPP 59 - Comm Facilities 683 136 - 54 - - 874 SEPP 59 - Road Works 206 21 - 15 - - 242 SEPP 59 - Plan Admin 30 8 - 3 - - 40 Total 1,224 199 - 93 5 - 1,512

CONTRIBUTIONS NOT UNDER PLANS


DURING YEAR


$'000 $'000 $'000 $'000 $'000 $'000 $'000Open Space 32 - - 11 - - 43 Northern Employ Lands 138 - - - - - 138 Total 170 - - 11 - - 181

OPENING

BALANCE

INTEREST

EARNED

DURING YEAR

EXPENDED

DURING YEAR

INTERNAL

BORROWINGS

(to)/from

HELD AS

RESTRICTED

ASSET

OPENING

BALANCE

INTEREST

EARNED

DURING YEAR

EXPENDED

DURING YEAR

INTERNAL

BORROWINGS

(to)/from

HELD AS

RESTRICTED

ASSET

OPENING

BALANCE

INTEREST

EARNED

DURING YEAR

EXPENDED

DURING YEAR

INTERNAL

BORROWINGS

(to)/from

HELD AS

RESTRICTED

ASSET

OPENING

BALANCE

INTEREST

EARNED

DURING YEAR

EXPENDED

DURING YEAR

INTERNAL

BORROWINGS

(to)/from

HELD AS

RESTRICTED

ASSET

Note: The above summary of contribution plans represents the total of Council's individual contribution plans. Individual plan details

Page 36



Note 18 - CONTINGENCIES & ASSETS & LIABILITIES NOT RECOGNISEDIN THE STATEMENT OF FINANCIAL POSITION

Holroyd City Council participates in the following cooperative organisation, the activities of which

are not controlled by any one member:

Metro Pool

2007 2006

$'000 $'000

The surplus attributable to Holroyd City Council is 541 522

The Council is a member of an insurance group named Metro Pool which provides public liability and professional indemnity

coverage for the local government areas of Auburn, Botany Bay, Holroyd, Hunters Hill, Lane Cove, Marrickville and Rockdale.

Public Liability insurance is one that can take many years to mature so it is likely that the cooperative will continue to carry old

claims for the past and present member councils for some time into the future.

Member councils provide the contributions towards insurance coverage which is arranged on their behalf by Metro Pool. Metro

Pool organises the administration of the funds and of claims made against the insurance policies.

Metro Pool has a net equity of $4.042 million as at 30 June 2007 compared with $3.707 million in 2006. The surplus has been

allocated between members by applying their share of contributions made in each past pool year to the surplus or deficit that

has e

Council has not applied the equity method of accounting for this joint venture in these accounts as the value is considered to

be immaterial for the scope of these accounts.

Page 37



Note 19 - INVESTMENTS ACCOUNTED FOR USING THE EQUITY METHOD

Council does not have any investments using the Equity method.

Page 38



Note 20 - RETAINED EARNINGS

2007 2006$'000 $'000

Movements in Retained Earnings were as follows:

Balance at beginning of reporting period 681,229 678,869 Net operating result for the year 6,062 2,360

Balance at end of reporting period 687,291 681,229

Page 39

2007 2006 2007 2006 2007 2006 2007 2006

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

EXPENSES FROM ORDINARY ACTIVITIES

Employee Costs 2,239 2,083 719 914 570 398 16 12

Materials & Contracts 216 219 346 320 274 272 29 29

Borrowing Costs 0 0 0 0 0 0 0 0

Interest Charges 0 0 0 0 0 0 0 0

Depreciation & Amortisation 14 79 0 213 193 193 2 2

Other Operating Expenses 385 376 282 282 204 135 7 6

Loss on Disposal of Assets 0 0 0 0 0 0 0 0

Taxation Equivalent Payments 93 94 25 39 23 19 1 1

TOTAL 2,947 2,852 1,769 1,769 1,264 1,017 54 50

REVENUE FROM ORDINARY ACTIVITIES

Rates & Annual Charges 0 0 0 0 0 0 0 0

User Charges & Fees 2,327 2,215 515 500 879 830 59 55

Interest Received 0 0 0 0 0 0 0 0

Grants & Contributions - Operating 136 127 0 0 1 1 0 0

Other Revenues from Ordinary Activities 8 11 36 36 2 2 0 0

Profit on Disposal of Assets 0 0 0 0 0 0 0 0

TOTAL 2,471 2,353 551 536 882 833 59 55ORDINARY ACTIVITIES RESULT BEFORE CAPITAL

AMOUNTS (476) (499) (1,218) (1,233) (382) (184) 5 5

Grants & Contributions for Capital Purposes 8 19 0 57 0 0 0 0

RESULT FROM ORDINARY ACTIVITIES (468) (480) (1,218) (1,176) (382) (184) 5 5

Extraordinary Items 0 0 0 0 0 0 0 0

SURPLUS (DEFICIT) BEFORE TAX (468) (480) (1,218) (1,176) (382) (184) 5 5

Corporate Taxation Equivalent (30%) 0 0 0 0 0 0 2 2

SURPLUS (DEFICIT) AFTER TAX (468) (480) (1,218) (1,176) (382) (184) 3 3

Dividend Payment 0 0 0 0 0 0 0 0

SURPLUS (DEFICIT) AFTER DIVIDENDS (468) (480) (1,218) (1,176) (382) (184) 3 3

Opening Retained Profits (1,009) (624) 2,146 3,283 794 959 45 39

Adjustments for Amounts Unpaid

* Taxation Equivalent Payments 93 95 25 39 23 19 1 1

* Corporate Taxation Equivalent 0 0 0 0 0 0 2 2

* Dividend Payment 0 0 0 0 0 0 0 0

Closing Retained Profits (1,384) (1,009) 953 2,146 435 794 50 45

RATE OF RETURN ON CAPITAL -17.27% -18.79% -15.81% -16.61% -7.81% -3.91% 83.33% 83.33%

REQUIRED RETURN ON CAPITAL 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 5.00%

NOTIONAL SUBSIDY FROM COUNCIL 612 613 1,603 1,147 626 522 0 0

This Statement is to be read in conjunction with the attached Notes.


INCOME STATEMENT of BUSINESS ACTIVITIES

As at 30th June 2007

BUSINESS ACTIVITIES

HOLROYD CITY COUNCIL HOLROYD CITY COUNCIL HOLROYD CITY COUNCILHOLROYD CITY COUNCIL

CATEGORY 1 CATEGORY 2 CATEGORY 2 CATEGORY 2

SWIMMING CENTRES FUNCTION CENTRES

Pa

ge

43

COMMERCIAL WASTE CHILD CARE CENTRES

2007 2006 2007 2006 2007 2006 2007 2006

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

CURRENT ASSETS

Cash Assets 0 0 0 0 0 0 0 0

Investment Securities 0 0 0 0 0 0 0 0

Receivables 9 4 0 0 51 44 0 0

Due From Council 0 0 0 0 0 0 97 46

Inventories 0 0 0 0 0 0 0 0

Other 0 0 0 0 0 0 0 3

TOTAL CURRENT ASSETS 9 4 0 0 51 44 97 49

NON-CURRENT ASSETS

Cash Assets 0 0 0 0 0 0 0 0

Investment Securities 0 0 0 0 0 0 0 0

Receivables 0 0 0 0 0 0 0 0

Inventories 0 0 0 0 0 0 0 0

Property, Plant & Equipment 2,757 2,656 7,704 7,422 4,889 4,710 6 6

Other 0 0 0 0 0 0 0 0

TOTAL NON-CURRENT ASSETS 2,757 2,656 7,704 7,422 4,889 4,710 6 6

TOTAL ASSETS 2,766 2,660 7,704 7,422 4,940 4,754 103 55

CURRENT LIABILITIES

Payables 154 184 0 5 6 0 43 2

Due to Council 2,124 1,731 6,529 4,987 1,335 1,139 0 1

Interest Bearing Liabilities 0 0 0 0 0 0 0 0

Provisions 457 332 0 66 214 0 5 5

TOTAL CURRENT LIABILITIES 2,735 2,247 6,529 5,058 1,556 1,139 48 8

NON-CURRENT LIABILITIES

Payables 0 0 0 0 0 0 1 1

Interest Bearing Liabilities 0 0 0 0 0 0 0 0

Provisions 20 27 0 53 128 0 3 0

TOTAL NON-CURRENT LIABILITIES 20 27 0 53 128 0 4 1

TOTAL LIABILITIES 2,755 2,274 6,529 5,111 1,684 1,139 52 9

NET ASSETS 11 386 1,118 2,311 3,256 3,615 51 46

EQUITY

Accumulated Surplus (1,384) (1,009) 953 2,146 435 794 50 45

Asset Revaluation Reserve 1,395 1,395 165 165 2,821 2,821 1 1

Council Equity Interest - - - - - - - -

Outside Equity Interest in Controlled Entities - - - - - - - -

TOTAL EQUITY 11 386 1,118 2,311 3,256 3,615 51 46



BALANCE SHEET of BUSINESS ACTIVITIES

As at 30th June 2007

BUSINESS ACTIVITIES

CATEGORY 1 CATEGORY 2

HOLROYD CITY COUNCIL HOLROYD CITY COUNCIL HOLROYD CITY COUNCIL HOLROYD CITY COUNCIL

CATEGORY 2 CATEGORY 2

Pa

ge

44

CHILD CARE CENTRES SWIMMING CENTRES FUNCTION CENTRES COMMERCIAL WASTE

Page

45


NOTES TO AND FORMING PART OF THE SPECIAL PURPOSE FINANCIAL REPORTS


Note 1 – Significant Accounting Policies

1. The Special Purpose Financial Reports

These financial statements are a Special Purpose Financial Report prepared for use by the Council and the Department of Local Government. They have been prepared to report the results of Business Units determined by Council in accordance with the requirements of National Competition Policy Guidelines.

In preparing these reports, each Business Unit has been viewed as a separate unit and accordingly, transactions between different Business Units and between Business Units and other Council operations have not been eliminated.

2. Basis of Accounting

2.1 Compliance

This Special Purpose Financial Report complies with the Local Government Code of Accounting Practice and Financial Reporting and the Local Government Asset Accounting Manual and with the principles of the June 1996 NSW Government Policy Statement “Application of National Competition Policy to Local Government” and the Department of Local Government’s July 1997 guidelines “Pricing & Costing for Council Businesses: A Guide to Competitive Neutrality”.

Except where directed to the contrary by the above documents, the financial report also complies with all applicable Australian Accounting Standards and professional pronouncements, and is based on information consistent with that forming the basis of Council’s Annual Financial Reports for the year.

2.2 Basis

This financial report has been prepared on the accrual basis of accounting and, except where specifically indicated in the Notes or in the Notes to the Annual Financial Reports, in accordance with the historical cost convention.

3. National Competition Policy

Council has adopted the principal of ‘competitive neutrality’ to its business activities as part of the national competition policy which is being applied throughout Australia at all levels of government. The framework for its application is set out in the June 1996 Government Policy statement on the “Application of National Competition Policy to Local Government”. The “Pricing & Costing for Council Businesses - A Guide to Competitive Neutrality” issued by the Department of Local Government in July 1997 has also been adopted.

The pricing and costing guidelines outline the process for identifying and allocating costs to activities and provide a standard for disclosure requirements. These disclosures are reflected in Council’s pricing and/or financial reporting systems and include taxation equivalents, council subsidies, return on investments (rate of return on capital) and dividends paid. 4. Declared Business Activities



Page 46

In accordance with Pricing & Costing for Council Businesses – A Guide to Competitive Neutrality, council has declared that the following are to be considered as business activities:

Category 1

Name Brief Description of Activity

Holroyd City Council Child Care Centres

Provision of Child Long Day Care Service

Category 2

Name Brief Description of Activity

Holroyd City Council Swimming Centres

Swimming/Leisure Centre Activities

Holroyd City Council Function Centres

Hire Halls for Functions/Weddings including Catering

Holroyd City Council Commercial Waste

Collection and Disposal of Commercial Waste

5. Taxation Equivalent Payments Council does not pay certain taxes and duties that are paid by equivalent private sector operations, but are liable for others. The Special Purpose Financial Reports disclose the effect of imputing these taxes and financial duties to the declared Business Units at the rates that would have applied to equivalent private sector operations. The following taxation equivalents have been applied to all council nominated business activities (this does not include council’s non-business activities):

Notional Rate Applied %

Corporate Tax Rate 30%

Sales Tax Not Applicable

Land Tax Not Applicable Stamp Duty Not Applicable Payroll Tax 6% Other Taxes or Charges-Debt Guarantee Fees

Not Applicable

6. Income Tax An income tax equivalent has been applied on the profits of the business. Whilst income tax is not a specific cost for the purpose of pricing a good or service, it needs to be taken into account in terms of assessing the rate of return required on capital invested. Accordingly, the return on capital invested is set at a pre-tax level (Ordinary Activities Result Before Capital Amounts) as would be applied by a private sector competitor – that is, it should include a provision equivalent to the corporate income tax rate, currently 30%.

Income Tax is only applied where a positive Ordinary Activities Result Before Capital Amounts has been achieved. Since the taxation equivalent is notional, that is, it is payable to the “Council” as the



Page 47

owner of business operations, it represents an internal payment and has no effect on the operations of the Council. Accordingly, there is no need for disclosure of internal charges in the GPFR. The rate applied of 30% is the equivalent company tax rate prevalent as at balance date. No adjustments have been made for variations which have occurred during the year.

7. Council Rates, Charges & Fees

A calculation of the equivalent rates and charges for all Business Activities has been applied to all assets owned or exclusively used by the business activity.

8. Loan & Debt Guarantee Fees The debt guarantee fee is designed to ensure that council business activities face “true” commercial borrowing costs in line with private sector competitors. In order to calculate a debt guarantee fee, council has determined what the differential borrowing rate would have been between the commercial rate and the Council’s borrowing rate for its business activities.

9. Notional Subsidy from Council Government policy requires that subsidies provided to customers and the funding of those subsidies must be explicitly disclosed. Subsidies occur where council provides services on a less than cost recovery basis. This option is exercised on a range of services in order for Council to meet its community service obligations. The overall effect of subsidies is contained within the Income Statement by Business Activities.

10. Return on Investments (Rate of Return on Capital) The Policy statement requires that councils with Category 1 business “would be expected to generate a return on capital funds employed that is comparable to rates of return for private businesses operating in a similar field”. Funds are subsequently available for meeting commitments or financing future investment strategies. The rate of return is disclosed for each of Council’s business activities on the Income Statement of Business Activities and Balance Sheet of Business Activities.

11. Dividends Paid

Council is not required to pay dividends to either itself as owner of a range of businesses or to any external entities. Consequently, any form of dividend payment is purely notional. Dividend payments to Council are also restricted to those activities that do not levy special rates or charges (water, sewer, domestic waste management).

Council operates restricted activities for Domestic Waste Management (DWM). The Local Government Act 1993 requires that all operating surpluses or deficits of these funds are credited/debited to the equity of those funds.

******


SPECIAL SCHEDULE NO 1NET COST OF SERVICES


$'000

NET COST OF SERVICES

Function or Activity

GOVERNANCE 1,228 - - 1,228

1,228 - 1,228

ADMINISTRATION

Corporate Support 7,729 187 - 7,542

Engineering & Works 2,623 193 - 2,430

Other Support Services 116 (1) - 117

10,468 379 10,089

PUBLIC ORDER & SAFETY

Statutory Contribution - Fire Service Levy 870 - - 870

Animal Control 194 71 - 123

Enforcement of Local Govt Regulations 548 638 - (90)

Emergency Services 38 - - 38

Other 92 1 - 91

1,742 710 1,032

HEALTH

Administration & Inspection 803 211 70 522

Immunisations 34 40 - (6)

Health Centres 33 - - 33

870 321 549

COMMUNITY SERVICES & EDUCATION

Administration 1,487 113 - 1,374

Family Day Care 907 919 - (12)

Child Care 4,317 4,382 - (65)

Youth Services 391 108 - 283

Aged & Disabled 939 939 - -

Migrant Services 8 - - 8

Other Community Services 28 - - 28

8,077 6,461 1,616

HOUSING & COMMUNITY AMENITIES

Housing 9 87 - (78)

Town Planning 2,462 1,192 - 1,270

Domestic Waste Management 6,475 7,499 - (1,024)

Other Waste Management 59 153 - (94)

Street Cleaning 1,452 19 - 1,433

Urban Stormwater Drainage 1,610 2 1,039 569

Environmental Protection 914 34 - 880

Public Cemeteries 411 - - 411

Other Community Amenities (1) - - (1)

13,391 10,025 3,366

Expenses from continuing

operationsRevenues from continuing operations

Expenses Group TotalsNon-capital

revenues

Capital

revenuesGroup Totals Net Cost Group Totals

Page 49


SPECIAL SCHEDULE NO 1 - NET COST OF SERVICES (cont)

NET COST OF SERVICES

Function or Activity

RECREATION & CULTURE

Public Libraries 2,549 258 317 1,974

Community Centres 218 - - 218

Public Halls 111 196 - (85)

Other Cultural Services 1,245 642 - 603

Swimming Pools 1,881 552 - 1,329

Parks & Gardens, Lakes 5,761 572 674 4,515

Other Sport & Recreation 1 - - 1

11,766 3,211 8,555

MINING, MANUFACTURING & CONSTRUCTION

Building Control 794 418 - 376

794 418 376

TRANSPORT & COMMUNICATION

Urban Roads: Local 6,358 1,349 1,894 3,115

Urban Roads: Regional 171 222 - (51)

Sealed Rural Roads: Local 103 - - 103

Footpaths 629 8 554 67

Parking Areas 146 4 - 142

Bus Shelters & Services 67 - 405 (338)

Street Lighting 1,036 280 - 756

Other (1) (1) 319 (319)

8,509 5,034 3,475

ECONOMIC AFFAIRS

Tourism & Area Promotion 48 13 - 35

Real Estate Development 1 1,039 - (1,038)

Other Business Undertakings 360 - - 360

409 1,052 (643)

TOTALS - FUNCTIONS 57,254 27,611 29,643

General Purpose Revenues 35,705 - 35,705

35,705 35,705

6,062 NET OPERATING RESULT FOR YEAR

Expenses from continuing

operationsRevenues from continuing operations

Expenses Group TotalsNon-capital

revenues

Capital

revenuesGroup Totals Net Cost Group Totals

Page 50


SPECIAL SCHEDULE NO 2 (1)STATEMENT OF LONG TERM DEBT (ALL PURPOSE)


$'000

Principal Outstanding New Tfrs to Interest Principal outstandingClassification of Debt at beginning of year Loans From Sinking Sinking applicable at end of year

Current Non-Current Total Raised Revenue Funds Funds for year Current Non-Current TotalLOANS (by source)Financial Institutions 1,960 2,510 4,470 - 1,959 - - 229 1,036 1,475 2,511 Total Loans 1,960 2,510 4,470 - 1,959 - - 229 1,036 1,475 2,511

TOTAL LONG TERM DEBT 1,960 2,510 4,470 - 1,959 - - 229 1,036 1,475 2,511

This Schedule excludes Internal Loans and refinancing of existing borrowings.

Page 5

1

Debt Redemption


SPECIAL SCHEDULE NO 7CONDITION OF PUBLIC WORKS

as at 30 June 2007

Asset Class Asset CategoryDepreciation

Rate (%)

Depreciation

ExpenseCost

Accumulated

Depreciation

Carrying

Value

Estimated

Cost to bring

to a

Satisfactory

Standard

Estimated

Annual

Maintenance

Expense

Program

Maintenance

Works for

current year

'000 '000 '000 '000 '000 '000 '000

References Note 9 Note 3

PUBLIC BUILDINGSAll Buildings 2 1,183 56,868 (28,489) 28,379 2 - 746 440 - - - - 3 - 451 266 - - - - 6 1,567 399 235 - - - - 7 4,944 139 81

TOTAL PUBLIC BUILDINGS 1,183 56,868 (28,489) 28,379 6,511 1,735 1,022

PUBLIC ROADSSealed Roads 1 1,762 163,001 (43,407) 119,594 1 - - - - - - - 2 - - - - - - - 3 - - - - - - - 6 - - - - - - - 7 10,600 5,767 2,375 Bridges 1.25 103 8,213 (4,262) 3,951 3 371 - - Footpaths 2 430 26,300 (8,809) 17,491 2 - - - - - - - 3 - - - - - - - 6 100 100 - - - - - 7 568 598 174 Kerb and Gutter 1.4 585 41,390 (16,478) 24,912 2 - - - - - - - 3 - - - - - - - 6 469 - - - - - - 7 422 319 119 Street Furniture 10 18 599 (168) 431 1 100 - - - - - - 3 - - - - - - - 7 - 150 136

TOTAL PUBLIC ROADS 2,898 239,503 (73,124) 166,379 12,630 6,934 2,804

This Schedule is to be read in conjunction with the explanatory notes following.

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2

Asset

Condition

(see Notes

attached)

Note 9 Local Govt. Act 1993, Section 428 (2d)


SPECIAL SCHEDULE NO 7 - CONDITION OF PUBLIC WORKS (cont)as at 30 June 2007

Asset Class Asset CategoryDepreciation

Rate (%)

Depreciation

ExpenseCost

Accumulated

Depreciation

Carrying

Value

Estimated

Cost to bring

to a

Satisfactory

Standard

Estimated

Annual

Maintenance

Expense

Program

Maintenance

Works for

current year

'000 '000 '000 '000 '000 '000 '000

References Note 9 Note 3

DRAINAGE WORKSAll Works 1 1,225 123,515 (44,303) 79,212 3 319 472 293

TOTAL DRAINAGE WORKS 1,225 123,515 (44,303) 79,212 319 472 293

TOTAL CLASSES - ALL ASSETS 5,306 419,886 (145,916) 273,970 19,460 9,141 4,119

This Schedule is to be read in conjunction with the explanatory notes following.

Page 5

3

Asset

Condition

(see Notes

attached)

Note 9 Local Govt. Act 1993, Section 428 (2d)


SPECIAL SCHEDULE NO 7 - CONDITION OF PUBLIC WORKS (cont)0

"SATISFACTORY" CONDITION OF PUBLIC ASSETS

ASSET CONDITION

The following condition codes have been used in this Schedule.

1 Newly constructed2 Over 5 years old but fully maintained in "as new" condition3 Good condition4 Average condition5 Partly worn - beyond 50% of economic life.6 Worn but serviceable7 Poor - replacement required

In assessing the condition of Public Assets Council has had regard to the condition, function and

location of each asset, based on the original design standard. Changes in standards or

proposed or potential enhancements to the existing asset have been ignored Code p A702).

Assets within each Asset Category have been assessed on an overall basis, recognising that an

average standard of "satisfactory" may be achieved even though certain assets may be above

or below that standard on an individual basis.

Council recognises that the standard that it considers to be "satisfactory" may be different from

that adopted by other Councils.

The information containe din this Schedule comprises accounting estimates formulated in

accordance with the NSW Code of Accounting Practice and Financial Reporting. Nothing

contained within this Schedule may be taken to be an admission of any liability to any person.

Page 54


SPECIAL SCHEDULE NO 8 - FINANCIAL PROJECTIONSas at 30 June 2007

2007 2008 2009 2010 2011$'m $'m $'m $'m $'m

Recurrent BudgetIncome from continuing operations 63 60 61 63 64Expenses from continuing operations 57 54 55 56 57Operating result from continuing operations 6 6 6 7 7

Capital BudgetNew Works - 1 1 - -Replacement of existing assets - 5 5 6 6

- 6 6 6 6

Funded by- Loans - - - - -- Asset Sales - - - - -- Reserves - - - - -- Grants/Contributions - - - - -- Recurrent revenue - 6 6 6 6- Other - - - - -

- 6 6 6 6

Page 55

State of the Environment Report

Holroyd City Council

State of Environment Report 2006/2007

Supplementary Report to the 2003/2004 State of Environment Report

Including the annual report on Living Holroyd: A Sustainable Future

i

Council Contact Details Postal Address: PO Box 42, Merrylands NSW 2160 Street Address: 16 Memorial Avenue, Merrylands NSW 2160 DX: 25408 Merrylands 2160 Phone: (02) 9840 9840 Fax: (02) 9840 9734 Email: [email protected] Web: www.holroyd.nsw.gov.au Council Meetings: 1st and 3rd Tuesday at 6.30pm Councillors (12) Mayor: Clr Dr. John H Brodie Deputy: Clr Josie Moncreiff Clr Doug Bourchier, Clr Elizabeth Culgan, Clr Greg Cummings, Clr Allan Ezzy, Clr Ken Morrisey, Clr Mark Pigram, Clr Yvette Whitfield, Clr Mal Tulloch, Clr David Van Brussel, Clr Eddy Sarkis Senior Staff General Manager: Mr Merv Ismay Director Corporate & Financial Services: Mr Tim Butler Director Engineering Services: Mr Stan Antczak Director Environmental & Planning Services: Mr Rick Beers Director Library & Community Services: Ms Diane Jogia Acknowledgments The 2006/2007 State of Environment Report has been prepared by Council’s Environmental Health Unit, with the assistance of Council staff, other government agencies and the community.

ii

CONTENTS PAGE 1.0 INTRODUCTION

1.1 Overview 1 1.2 About State of Environment Reporting 1 1.3 Holroyd City Management Plan 2006-2010 1 1.4 Living Holroyd: A Sustainable Future 3 1.5 Community Consultation 3 1.6 State of Environment 2006/2007 Format 3 1.7 State of Environment 2006/2007 Highlights 3

2.0 HUMAN SETTLEMENT 2.1 Overview 4 2.2 Population & the Social Environment 4

2.2.1 The Issue 2.2.2 State 2.2.3 Responses to the issues

2.3 Urban Development 5 2.3.1 The Issue 2.3.2 State 2.3.3 Responses to the issues

2.4 Water Consumption 7 2.4.1 The Issue 2.4.2 State 2.4.3 Responses to the issues

2.5 Energy 8 2.5.1 The Issue 2.5.2 State 2.5.3 Responses to the issues

2.6 Waste Management 9 2.6.1 The Issue 2.6.2 State 2.6.3 Responses to the issues

2.7 Amenity 10 2.7.1 The Issue 2.7.2 State 2.7.3 Responses to the issues

2.8 Future Actions 12

3.0 BIODIVERSITY 3.1 Overview 13 3.2 The Issue 13 3.3 State 13 3.4 Responses to the issue s 13 3.5 Future Actions 16

iii

4.0 STORMWATER 4.1 Overview 17 4.2 The Issue 17 4.3 State 17 4.4 Responses to the issues 20 4.5 Future Actions 21

5.0 ATMOSPHERE 5.1 Overview 22 5.2 The Issue 22 5.3 State 22 5.4 Responses to the issues 23 5.5 Future Actions 23

6.0 SOIL LANDSCAPE 6.1 Overview 24 6.2 Contaminated Land 24

6.2.1 The Issue 6.2.2 State 6.2.3 Responses to the issues

6.3 Salinity 24 6.3.1 The Issues 6.3.2 State 6.3.3 Responses to the issues

6.4 Soil Erosion 24 6.4.1 The Issues 6.4.2 State 6.4.3 Responses to the issues

6.5 Acid Sulfate Soils 25 6.5.1 The Issues 6.5.2 State 6.5.3 Responses to the issues

6.6 Future Actions 25

7.0 HERITAGE 7.1 Overview 26 7.2 The Issue 26 7.3 State 26 7.4 Responses to the issues 26 7.5 Future Actions 26

8.0 TOWARD SUSTAINABILITY 8.1 Overview 27 8.2 How is Holroyd working towards a Sustainable Future? 27 8.3 The Pillars of Sustainability 28

8.3.1 Ecological Sustainability 8.3.2 Social and Cultural Sustainability 8.3.3 Economic Sustainability

8.4 Future Actions 28 9.0 REFERENCES 29

2006/2007 State of Environment Report Holroyd City Council

1

1 Introduction 1.1 Overview Local Government plays an important role in managing its local environment. In preparing a State of Environment Report, information on the local environment is collected, analysed and presented to assist Council and the community to have a clear understanding of the pressures exerted by human activities on our immediate environment. This in turn reflects the impact those pressures have on the state of the environment and helps define responses not only implemented by Council, but government agencies, organisations and the community. As most environmental conditions do not change dramatically over the short term, the 2006/2007 State of Environment Report is designed to supplement the comprehensive 2003/2004 State of Environment Report and subsequent supplementary reports. Should more information be required about environmental and sustainability issues pertinent to the Holroyd City Council area, the 2003/2004 State of Environment Report and 2004/2005 & 2005/2006 Supplementary State of Environment Reports should be consulted. The 2006/2007 State of Environment Report informs Council, the community and interested parties about notable changes which occurred during the reporting year.

1.2 About State of Environment Reporting The requirements for State of Environment Reporting are outlined in the Local Government Act 1993. This document is the twelfth State of Environment Report for the Holroyd City Council area and satisfies the requirements of the Local Government Act for the 1 July 2006 to 30 June 2007 reporting period. 1.3 Holroyd City Management Plan 2006-2010 To continue in providing direction to Council’s Management Planning process, Table 1.1 below details status/outcome of management plan actions that are linked to the themes reported in the State of Environment Report.

TABLE 1.1: LINKING 2006-2010 MANAGEMENT PLAN ACTION S TO THE STATE OF ENVIRONMENT REPORT

Management Plan Action Status/Outcome Link to SoE

Coordinate annual Clean Up Australia Day Council coordinated over 100 volunteers at 25 sites in March 2007.

Educate community to reduce waste to landfill by composting putrescibles; using free mulching service; buying worm farm kits from Council

Ongoing through free composting and worm farming courses and Council events.

Review, assess and implement new recycling contract

Completed.

To work within policies of Department of Environment & Conservation & in particular to require compliance with Council’s DCP No 35 to maximise waste avoidance during development and construction activities

Ongoing – Council’s Environmental Health & Waste Education Officer conducts audits of constructions and demolition sites.

Hum

an S

ettle

men

t


2

Preparation of Local Environmental Plans, Development Control Plans and Section 94 Contribution Plans under the provisions of the Environmental Planning and Assessment Act 1979 and its Regulation

Ongoing

Preparation of Council policies regarding planning, environmental and development issues

Ongoing

Review Council’s strategies and policies for effective land use planning to ensure the efficient, economic, social and sustainable use of land in Holroyd for the benefit of its residents, owners and workforce

Ongoing

Coordinate the implementation/update of relevant Council plans and publications i.e. Access and Equity, Social, City Health and Cultural Plans and the Community Profile

Refer to Chapter 2.2

Provide cultural and public art programs and opportunities to raise awareness of local artists

Refer to Chapter 2.2

Prepare a City Wide Bushland Management Plan

Consultants engaged and draft report expected to be completed September 2007

Prepare Plans of Management for Jones Park, Graeme Park, Greystanes Woodland Parks and sportsgrounds

Awaiting funding

Review the Landscape Masterplan to include additional areas of open space & new initiatives for greening Holroyd

Awaiting funding

To preserve, wherever possible, the existing tree stock within the City, to promote the planting of trees & to improve the public’s general awareness of the importance of tree preservation

Ongoing – through Tree Management Order, National Tree Day

Implement Council’s Tree Preservation Order/Tree Management Plan and Tree Management Policies

Ongoing B

iodi

vers

ity

Liaison and involvement with projects initiated by the Upper Parramatta River Catchment Trust

Trust ceased operation in December 2006

Develop and implement floodplain management strategies and stormwater management plans

Refer to Chapter 4

Seek government grants for drainage, flood mitigation and water quality projects

Opportunities are continually monitored

As the ‘ARA’ under the POEO Act 1997 accept responsibility for non-scheduled industrial premises including those not licensed by the EPA

Ongoing – through environmental assessments of industry and the investigation of complaints.

Sto

rmw

ater


3

Implementation of Greenhouse Reduction Local Action Plan (CCP Program)

Refer to Chapter 5

Monitor and review the impact of the Liverpool-Parramatta Transitway

Ongoing

Develop Cycleway Masterplan for Holroyd Awaiting funding Implement transport study recommendations short-term to long-term

In progress Atm

osph

ere

Continue to record oral histories of local residents

Ongoing

Ensure statutory controls and policies exist for the effective management of Holroyd’s heritage, integration of heritage issues into the planning framework for Holroyd and heritage education and promotion programs

Ongoing

Her

itage

Review and enhance Local Agenda 21 Program Ongoing Encompass Triple Bottom Line reporting in the Management Plan

Ongoing

Tow

ard

s S

usta

1.4 Living Holroyd: A Sustainable Future Following on from the previous State of Environment Reports, the progress of Council’s Local Agenda 21 action plan, Living Holroyd: A Sustainable Future continues to be monitored through this State of Environment Report. A summary of the indicators and further detail is provided in Chapter 8, Towards Sustainability. 1.5 Community Consultation During the reporting period, Council provided several avenues for facilitating community involvement in decision-making, including public meetings, special committees, and Council meetings. Thirty-seven committees were active in 2006/2007, including twenty-one park committees. 1.6 State of Environment Report 2006/2007 Format

Similar to the 2004/2005 & 2005/2006 State of Environment Reports, the 2006/2007 State of Environment Report addresses environment, social and economic issues in seven chapters being: � Human Settlement � Biodiversity � Stormwater � Atmosphere

� Soil Landscape � Heritage � Towards Sustainability

1.7 State of Environment Report 2006/2007 Highlights Major achievements for the Holroyd City Council area during the reporting period include: � Progress in relation to 25 strategies within the Holroyd Social Plan 2005-2009 � Adoption of a new Cultural Plan 2006-2011 � Adoption and implementation of the City Health Plan 2006-2010 � Preparation and submission of Energy Savings Action and Water Savings Action Plans � Active involvement of bushcare volunteers, resulting in the planting of over 9,500 plants as

part of revegetation programs


Page 4

2 Human Settlement 2.1 Overview Population increases and demographic changes detailed in the 2003/2004 State of Environment Report, continue to place demands on infrastructure, services and resources, such as housing, community and health facilities, energy, water and waste disposal. 2.2 Population & the Social Environment

2.2.1 The Issue There have been no significant changes to the issues associated with Population and the Social Environment during the reporting period. 2.2.2 State The 2005/2006 State of Environment Report provides a detailed description of the population and social environment from the Australian Bureau of Statistics 2001 census. The results of the census undertaken on 8 August 2006 were still being processed at the time of writing.

2.2.3 Responses to the issues During the reporting period, the following new responses were initiated to address changes in the dynamics of Holroyd’s social environment.

� Social Plan During 2006/2007 steady progress has been made in relation to twenty-five (25) strategies within the Holroyd Social Plan 2005-2009. This includes: • securing funding to enhance the Domestic Violence resource kit through the provision of

training for local services on local needs • supporting volunteer community groups and organisations in accessing additional funding

for community activities • implementation of actions within the Holroyd City Health Plan in partnership with Sydney

West Area Health Service • delivery of community development training for volunteer community groups and

organisations • advocacy and lobbying on behalf of services for increased funding to the Holroyd LGA for

services for carers, people with disabilities, seniors, women and children • working in partnership with other Councils and Western Sydney Regional Organisation of

Councils to explore affordable housing policies and continuing contributions to developing the WSROC Housing Impact Assessment document

• completion of development application assessments to increase access for people with disabilities to public facilities

• provision of education and training for people from CALD backgrounds on a range of Australian governance issues

• continuing implementation of the Local Government Framework for Women


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� Cultural Plan Holroyd City Council’s Cultural Plan creates and enhances opportunities for our communities to participate in cultural expression and increase cultural vitality in Holroyd City. This involves celebrating the diversity of interests in our community, promoting creativity, and embracing our collective values to work toward the community’s aspirations for Holroyd City. Cultural vitality is supported through: • Providing opportunities for and encouraging active community participation in cultural

initiatives • Promoting creative arts practices as a medium for cultural expression • Showcasing the identity, diversity and distinctiveness of our communities • Developing creative and artistic talent in the community • Facilitating local and regional partnerships that contribute to arts and cultural development • Facilitating employment, skills and training opportunities for artists and communities in

Holroyd City • Arts focused urban redevelopment strategies • Increasing access to cultural activities, facilities and services • Encouraging cultural and social harmony and pride in the community � City Health Plan Holroyd Council's first City Health Plan was launched in 1996 and reviewed, amended and re-adopted in 2000 and most recently, 21 March 2006. Whilst the City Health Plan is a Council document it is in fact a product of collaboration between a number of key stakeholders. Including Sydney West Area Health Service, Merrylands Community Health Centre, Holroyd Local Area Command and the community. During the reporting period, Council was successful in obtaining a $20,000 grant from the Local Government and Shires Association (LGSA) as part of the Healthy Local Governments grant program. The funding will focus on the key health issues of; Childhood Obesity, Mental Health, Tobacco Control and Physical Activity. The grant program is due for completion in the 2007/2008. 2.3 Urban Development 2.3.1 The Issue

There has been no significant change to the issues associated with Urban Development during the reporting period.

2.3.2 State

During the reporting period, changes to the landscape of the Holroyd City Council area continue to be observed as the construction of dwellings on the Boral site and the former CSIRO site, and the old brickworks site in the suburb of Holroyd) nears completion. Table 2.1 below summarises the number and type of development applications approved (received) by Council during the reporting period compared to previous reporting periods. As indicated in the table, there was a slight decrease in the number of applications received and an increase in the number of applications approved. Measures


Page 6

to reduce the backlog of development applications continue to be successful resulting in more applications being approved than received again this year.

TABLE 2.1: DEVELOPMENT APPLICATIONS APPROVED (RECEI VED)

Development Type 2003/2004 2004/2005 2005/2006 2006/2007 Residential 1,168 1,051 968 1,003 Commercial 106 84 81 92 Industrial 104 120 96 74 Other 183 105 52 66 TOTAL 1561 (1374) 1354 (1272) 1197 (1167) 1235 (1129)

2.3.3 Responses to the issues

During the reporting period, the following new responses were initiated to ensure urban development continues to meet the needs of the Holroyd community and reduce the pressure it places on finite water and energy resources and waste disposal and community and health facilities.

� Building Sustainability Index (BASIX) assessment tool Changes to the Building Sustainability Index (BASIX) during the reporting period include: � The BASIX energy target increased for most new homes – meaning all new homes

in NSW will use up to 40% less potable water and produce up to 40% fewer greenhouse gas emissions than the average home.

� The BASIX energy target will vary according to building type and location – with the maximum targets applying to more than 80% of all new homes.

� The BASIX Completion Receipt came into effect – a user-friendly system that will identify completed and occupied BASIX-compliant homes.

The Completion Receipt is a mandatory component of the reporting process for all principal certifying authorities once an occupation certificate has been issued. The BASIX Energy targets are due to be reviewed in 2008.

Since October 2006, the Building Sustainability Index (BASIX) has applied to new home alterations and additions valued at $100,000 or more and swimming pool of 40,000 litres capacity or more, which required planning approval. From 1 July 2007, the threshold for alterations and additions requiring BASIX certificates will fall from $100,000 to $50,000.

� Subregional Strategies Subregional planning was recognised as a way to effectively implement the planning aims and directions of the Metropolitan Strategy throughout 43 local government areas. In order to facilitate subregional planning, the Department of Planning has arranged Sydney into ten subregions that combine local government areas with similar issues and challenges. The purpose of this arrangement is to ensure that planning and change management is undertaken in a cohesive and coherent manner. Subregional planning will essentially translate the Metropolitan Strategy into strategies for each grouping of local government areas (LGA). Subregional planning, in consultation with Councils, will be lead by the Department with a strategy for every subregion currently being prepared. A draft is expected for consideration by October 2007. Subregional strategies will address issues including urban renewal, transport,


Page 7

infrastructure, housing and employment and provide details on the future role of the subregion and relevant centres. Holroyd comprises part of the West Central subregion, with the local government areas of Auburn, Bankstown, Fairfield and Parramatta also contained within this subregion. The Metropolitan Strategy stipulates that the West Central subregion will provide 95,500 new dwellings and 35,000 additional jobs from 2004. � Local Environmental Plans and Development Control Plans Holroyd Local Environmental Plan 2009 Under the State Government’s planning reforms, Council is required to prepare a new Local Environmental Plan (LEP) by March 2009. All new LEPs are to be consistent with the Government’s Standard LEP Template. Preparation of the new LEP has commenced. It is anticipated that a draft of the new LEP will be exhibited in mid-2008. Holroyd Development Control Plan 2009 Under the State Government’s planning reforms, Council is required to have only development control plan (DCP) applicable to any land. This is effective from the introduction of a new LEP in 2009. To comply with this requirement, Council has elected to prepare a single DCP for the entire City. As a first stage, Council has prepared Draft Holroyd City Council DCP 2007, which consolidates all its current DCPs into one document. Draft DCP 2007 will be exhibited in June-July 2007. The second stage, a thorough review of Council’s development controls, will inform preparation of a Draft Holroyd DCP 2009. This will be exhibited in mid-2008. � Holroyd Residential Development Strategy Council is preparing a Residential Development Strategy (RDS) to guide future housing development. The RDS will ensure future residential development:

• is sustainable; • promotes social well-being; • provides the type of housing needed by the future population; • allows good access to shops, services, parks and public transport; • protects urban character and scenic values.

The RDS will inform the preparation of other land use planning documents, including a new Local Environmental Plan and a new Development Control Plan. 2.4 Water Consumption

2.4.1 The Issue Once again, Sydney recorded below average rainfall during the reporting period and most of the rain did not fall in the catchment area. As at 9 August 2007, the water storage for the Sydney Water catchment was 57.6%, up from 41.5% at 10 August 2006.

2.4.2 State

Data from Sydney Water shows that in 2006/2007, houses in Holroyd local government area consumed an average of 216kL/dwelling, decreasing by 5kL/dwelling in the last reporting period and flats/units consumed 164kL/dwelling, decreasing by 2kL/dwelling in the last reporting period. On average, houses in Holroyd consume less than the Sydney wide average (222kL/dwelling), however units in Holroyd consume more/less than the Sydney wide average (152kL/dwelling). This trend is consistent with previous reporting periods.


Page 8

As an organisation, Holroyd City Council consumed an average of 373 321 litres a day, which is a 3% decrease on the last reporting period.

2.4.3 Responses to the issues

During the reporting period, the following new responses were initiated to reduce the demand on finite water resources.

� Water Restrictions Water Restrictions remain at Level 3 only allowing hand-held hosing of lawns and gardens and drip irrigation on Wednesdays and Sundays before 10 am and after 4 pm. � Water Savings Action Plan Under the Energy Administration Amendment (Water and Energy Savings) Act 2005 Council is required to prepare and implement a Water Savings Action Plans to improve its water efficiency. During the reporting period Council was notified by the Minister for the Department of Energy, Utilities and Sustainability (DEUS) that the Water Savings Action Plan had been approved. Actions that Council implemented during the reporting period include replacing single flush cisterns with dual flush cisterns, replacing urinal cisterns with sensor controlled cisterns and retro-fitting water saving showerheads. Further information on the implementation of the Water Savings Action Plan will be provided in future State of Environment Reports. 2.5 Energy

2.5.1 The issue There has been no significant change to the issues associated with Energy during the reporting period. 2.5.2 State

During the reporting period, Council was unable to obtain residential consumption data from energy suppliers for the Holroyd City Council area. Council continues to address its own energy use through participating in the Cities for Climate Protection program (Refer to Chapter 5 Atmosphere) and through the development of the Energy Savings Action Plan. 2.5.3 Responses to the issue

During the reporting period, the following new responses were initiated to reduce the demand on energy resources. � Energy Savings Action Plan Under the Energy Administration Amendment (Water and Energy Savings) Act 2005 Council is required to prepare and implement an Energy Savings Action Plan to improve its energy efficiency. During the reporting period Council continued the preparation of a Draft Energy Savings Action Plan which contained actions to improve the energy efficiency at Council’s highest energy consuming facilities. The Draft Energy Savings Action Plan was submitted to the Department of


Page 9

Energy, Utilities and Sustainability (DEUS) on 4 April 2007 for approval by the Minister for DEUS. Although the Energy Savings Action Plan is yet to be approved by the Minister for DEUS, Council has commenced implementation of the cost-effective energy efficient initiatives identified in the plan, including installing non-return dampers on vents at Guildford Pool, enabling Energy Smart settings on computers, upgrading air-conditioning controls at Council’s Administration Building and installing power factor correction devices. Further information on the approval and implementation of the Energy Savings Action Plan will be provided in future State of Environment Reports. 2.6 Waste Management

2.6.1 The Issue There has been no significant change to the issues associated with Waste during the

reporting period. 2.6.2 State During the reporting period, Council collected 28,355 tonnes of general waste for transport to landfill and 7,389 tonnes of recyclable waste. As indicated in the Table 2.2 below, this represents a current diversion rate of 20.75%, a decrease of 1.62% on the previous reporting period.

TABLE 2.3: AMOUNT AND TYPE OF W ASTE COLLECTED IN THE HOLROYD LGA – 1/7/03 TO 30/6/07

Period Garbage (Tonnes)

Recyclables (Tonnes)

Total (Tonnes)

Diversion Rate (%)

2006/2007 28,355 7,389 35,744 20.75 2005/2006 26,394 7,073 33,467 21.13 2004/2005 27,933 6,720 34,653 19.40 2003/2004 27,502 6,318 33,820 18.68

Average diversion rate over four years 19.99 2.6.3 Responses to the issue

During the reporting period, the following new responses were initiated to reduce waste generation and manage waste.

� New Recycling Service

During the reporting period Council implemented a new recycling service. All households now have a yellow lidded recycling bin which is collected every 2 weeks by Council’s recycling contractor, J.J Richards & Sons.

The service is now a co-mingled recycling service, which means that all recyclables can be placed in the bin together. The new service was introduced due to the expiration of the previous contract and to facilitate increasing recycling rate. The trend is showing an increase in per capita recycling rates.


Page 10

� Clean Up Australia Day Council registered and coordinated 25 sites for Clean Up Australia Day on 4 March 2007 including the following locations:

- Merrylands CBD - Civic Park, Pendle Hill

- Long Street, Smithfield - Nancy Street, Pendle Hill

Over 100 local volunteers took part in the nation's largest community based environmental event, cleaning up at the 25 sites with 100 bags of rubbish collected. This year 17 local schools in the Holroyd City Council area took part in the Clean Up Schools Day. An estimated 1 million people across Australia took part in the day at more than 7000 sites. Some of the more unusual finds around the country were a parking meter, half a boat and a maintenance leg. Feedback from site supervisors around Australia, which was supported by collections in the Holroyd City Council area, shows beverage containers are one of the most commonly found items. � Annual Clean Up Service Council provides residents with two annual clean up services, including the collection of garden waste and white goods. During the reporting period 2,845 tonnes of clean up material was collected by Council, comprising of 2,744 tonnes of general waste, 25 tonnes of white goods and 76 tonnes of garden waste. � Regional Illegal Dumping (RID) Squad During the reporting period, the RID Squad investigated illegal dumping incidents in the Holroyd City Council area and issued Environmental Protection Notices and Penalty Infringement Notices for these incidents. 2.7 Amenity

2.7.1 The Issue There has been no significant change to the issues associated with amenity during the

reporting period. 2.7.2 State Noise During the reporting period, 58 sites were monitored as part of Councils background noise monitoring program to assess the general noise levels throughout the Holroyd City Council area compared to NSW EPA guidelines. Results of the sites monitored are presented in Table 2.3, together with the results for the previous three years for the purposes of comparison.

TABLE 2.4: SUMMARY OF NOISE ASSESSMENTS TAKEN THROUGHOUT HOLROYD LGA

Period Number of sites monitored

Number of sites with 55dBA>LA90<60dBA

Number of sites with LA90>60dBA

2006/2007 58 0 0 2005/2006 58 0 0 2004/2005 37 12 0 2003/2004 57 7 4


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The Department of Environment & Conservation’s recommended acceptable noise level for suburban residential areas during the day is 55 dbA and the recommended maximum level is 60dbA (EPA 2000 – Industrial Noise Policy). As illustrated in the table above, of the sites monitored in the 4 years prior to the reporting period, no sites were above the recommended noise level for suburban residential areas during the day. In addition, during the reporting period there was a slight increase in background noise levels. Table 2.5 provides a comparison of noise complaints for the reporting period and the three previous reporting periods.

TABLE 2.5: SUMMARY OF NOISE COMPLAINTS

Year Pollution Line (DEC) Complaints 2006/2007 7 160 2005/2006 9 82 2004/2005 Not Available* 74 2003/2004 0 79

* The Department of Environment & Conservation was unable to provide data for the reporting period

Council received 160 complaints about noise during 2006/2007, significantly increasing on the complaints received in the previous reporting period. The significant increase in complaints is considered to be attributable to the increasing density of the area. Council has also introduced new Computer Request Management software to record complaints. The functionality of this software may also have led to a more reflective recording of complaints received.

Odour Table 2.6 provides a comparison of odour complaints for the reporting period and the three previous reporting periods.

TABLE 2.6: SUMMARY OF ODOUR COMPLAINTS

Year Pollution Line (DEC) Complaints 2006/2007 14 37 2005/2006 16 24 2004/2005 Not Available* 44 2003/2004 23 23

* The Department of Environment & Conservation was unable to provide data for the reporting period

During the reporting period Council received 37 complaints regarding air pollution, which was an increase from the previous reporting period, but comparable to the 2004/2005 reporting period. As indicated above, Council has introduced new Computer Request Management software to record complaints. The functionality of this software may also have led to a more reflective recording of complaints received.

2.7.3 Responses to the issue No new responses were initiated during the reporting period.


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2.8 Future Actions 1. Implementation of the Holroyd Social Plan 2005-2009 2. Implementation of the Cultural Plan 3. Implementation of the City Health Plan 2006-2010 4. Continue to assess development applications in accordance with relevant planning

instruments and legislation, to ensure sustainable use and development of land , and safeguard the urban character of the area

5. Continue preparation of the Holroyd Local Strategy 6. Continue current waste management strategies and implement new strategies in order

to improve the rate of diversion from waste from landfill 7. Implementation of the Water and Energy Savings Action Plans 8. Continue to increase public awareness of air and noise issues


Page 13

3 Biodiversity 3.1 Overview Biodiversity in the Holroyd City Council area continues to be under threat from continuing fragmentation and degradation of aquatic and terrestrial habitats, the impact of pollutants, weed invasion and introduced species. Council has yet to develop a method of recording local biodiversity and as such relies on local knowledge, regional reports and biodiversity reports which are often submitted with large Development Applications to prioritise responses to protecting and enhancing the biodiversity of Holroyd. 3.2 The Issue

There has been no significant change to the issues associated with biodiversity during the reporting period.

3.3 State

There has been no known change to the state of biodiversity during the reporting period.

3.4 Responses to the issue During the reporting period, the following new responses were initiated to protect and enhance biodiversity in the local government area.

� Bush Regeneration Activities Council continued to support local bushcare groups active in the local government area. During the reporting period, no new groups were established. And 9,738 plants were planted as part of revegetation programs. TABLE 3.1: NUMBER OF SHRUBS, TREES AND GRASSES PLANTED AND AREA OF LAND SUBJECT TO BUSH REGENERATION ACTIVITIES DURI NG THE REPORTING PERIOD Location Number Area Central Gardens 6,500 2 ha Hyland Road 878 900 m2 Pendle Hill Creek 2,000 400 m2

TOTAL 9,738 The following provides an overview of each of the Bushcare Groups activities for the reporting period. Greystanes Creek During the reporting period, the following activities were completed in the Greystanes Creek Reserve:

• Seed Collection on site for riparian revegetation works along a tributary stream. • Preparation of area for buffer planting along tributary. • Primary work along tributary to remove noxious and environmental weeds. • Regeneration works to allow native plant regeneration adjacent to revegetation areas. • Ongoing maintenance across the reserve by Council employed staff and contractors. • Monitoring is continuing on an ongoing basis to prevent weed competition with

regenerating natives and revegetated areas.


Page 14

Alpha Park Bushland During the reporting period, volunteers and Holroyd City Council staff undertook the following activities in the Alpha Park Bushland Corridor: Zone T/S/O

• Seed Collection for revegetation project – Widemere Reserve corridor extension. • Secondary work in Zone T/S removing woody weeds. • Secondary and further primary removal of woody weeds has been carried out in a mosaic

pattern in Zone T and adjoining area, Zone S. Follow-up works are continuing in these areas.

• Monitoring of 2 quadrats @ 10m X 10m each in Zone T/S has been hindered due to continuing drought conditions.

• Good Bush Neighbours Booklet continues to be a valuable resource in promoting bushland generally in the local government area.

• Illegal dumping of rubbish at corridor edges continues to be a problem. Rubbish and fill are removed as soon as possible after detection.

Zone K/J/Widemere Reserve

• Indigenous grasses, ground-covers, shrubs and trees grown to tube stock size and planted in corridor extension at Widemere Reserve.

• Installation of further bollards to widen vegetative corridor by 2-6 metres. Bollards also guide tractor operators maintaining asset protection zone.

• Further interpretive signs have been fixed to bollards promoting the Woodland as an endangered ecological community.

• Secondary and follow up work is continuing in Zone K and J. • Secondary work continuing with Volunteers, Contractors and Council employed staff. • Regenerating native species in zone K and J include Bursaria spinosa, Sida spinosa,

Dianella longifolia var. longifolia, Paspalidium distans, Microlaena stipoides, Brunoniella australis, Wahlenbergia gracilis, Dichondra repens, Pratia purpurascens, Asperula conferta, Glycine clandestina, Glycine microphylla, Glycine tabacina, Einadia hastata, Eucalyptus moluccana and Einadia hastata. B. spinosa germination has increased in 2006.

Lower Prospect Canal Reserve During the reporting period, volunteers and Holroyd City Council staff undertook the following activities in the Lower Prospect Canal Reserve:

• The Landscape Plan of Management is currently being updated, with this reserve being included in Holroyd City Council’s City Wide Bushland Management Plan.

• A Fire Management Plan is also being developed, together with vegetation mapping. • Maintenance works in revegetation zones – mainly the eastern end of the reserve and

entrance points. • Secondary and follow-up work in area located adjacent the Aqueduct along Boothtown

Creek. • Monitoring of quadrat @ 5m X 5m in first Primary weed control site along creek-line.

Initial monitoring has been hindered due to continuing drought conditions. • Secondary works are being carried out by Volunteers, Contractors and Council employed

staff in all sections of the reserve. • Blackberry thickets are being phased out over a long period of time to protect small bird

and reptile habitat.


Page 15

• Monitoring will continue on an ongoing basis in those areas where arson fire has occurred.

• A second population of Lotus australis, previously unrecorded for Holroyd City Council area, generated after a fire west of Cumberland Highway, Woodpark.

• Renewed fencing around Acacia pubescens east of Sherwood Road, Guildford. This fencing will also help curb disturbance by undirected foot traffic and erosion.

• Ongoing weed control around populations of threatened species – Pimelia spicata and Acacia pubescens.

• Herbicide treatment to blackberry thickets, commencing with small populations. Large thickets will be phased out in a mosaic pattern over a longer period of time.

• Follow up weeding and spot spraying after arson burns. • Arson burns are currently being mapped and will be incorporated into the Fire

Management Plan. � National Tree Day National Tree Day was held on 30 July 2006 at Central Gardens. 72 volunteers helped to establish a new planting bed (720m2) that will serve as a vegetation buffer zone between Merrylands Road and the Parkland. Approximately 400 trees, 400 shrubs and 500 native grasses were planted. All these species, including Eucalyptus tereticornis (Forest red Gum), Eucalyptus mollucana (Grey Box), Melaleuca linarifolia (Paperbark), Acacia falcata (Sickle wattle), Acacia parramattensis (Sydney Green Wattle), Dodonea debilis (Hop Bush), Eremophila debilis, Corex spp., Indigofera australis (Native Indigo), Dianella spp (Flax Lily) and Lomandra spp (Mat Rush) are typical plants found in the bushlands of the Cumberland Plain. Residents from the local community including representatives from the Girl Guides, the Mayor Dr. John H Brodie, fellow Councillors, Council staff and even residents from adjoining Councils volunteered at the event. At the end of the day the Lions Club provided a barbeque and free drinks for all the dedicated volunteers. � Sydney West-Blue Mountains Regional Weeds Committee In the reporting period, the following activities were undertaken by the Sydney West-Blue Mountains Regional Weeds Committee:

• Basic regional mapping of Alligator Weed, Ludwigia, Salvinia, Senegal Tea and Water Hyacinth.

• Organisation of Mapping workshop for the Sydney Region to foster the use of national weed mapping guidelines and encourage the collection of consistent regional mapping data.

• Securing of funds from the Sydney Metro CMA to undergo comprehensive weeds density mapping for priority weeds in the Sydney Metro catchment for 2007-2008.

• On-ground regional works for the control of Ludwigia, Salvinia, Senegal Tea and Water Hyacinth, Willows, Gorse and Broom.

• Preparation of funding applications to DPI to continue works on; Aquatic weeds, willows, gorse and brooms and green cestrum

• Involvement in the Sydney Metro CMA funded weeds education program including; • development of a bilingual education program / package for all to use, for more info visit

http://www.sydneyweeds.org.au/


Page 16

• Development of Weeds Education Display Material for the shared use of Committee members.

• Implementation of the Sydney Metro CMAs Weeds Strategy � Bushcare Grants In the reporting period, two EnviroTrust grants were awarded to the Pendle Hill Creek Bushcare Goup and Hyland Road Reserve Bushcare Group. Details of the completed projects are as follows: Pendle Hill Creek bank restoration works and follow up revegetation using endemic grasses, herbs, sedges, rushes and trees. $25,000 Hyland Road Reserve Bush regeneration / revegetation & creekline restoration works. $31,513.00. � Acquisition of No Development Strip During the reporting period, Council was still in negotiations with the owners of the development strip at the rear of the premises in Woodpark, Smithfield. It is anticipated that the purchase will be completed in 2007/2008. � Catchment Management Authorities The Sydney Metropolitan Catchment Management Authority (SMCMA) has been established to provide leadership on key natural resource issues in Sydney Harbour, Georges River Botany Bay and Hacking River Catchments. During the reporting period, the SMCMA reviewed its draft Catchment Action Plan (CAP). The CAP will guide the activities of the SMCMA while forming the basis for partnerships with the community, business, industry and government. The CAP will assist the SMCMA in ensuring that natural resource management projects are undertaken in priority areas within the catchment and that these projects lead to the best outcomes for the environment and the community. The CAP is based on five themes of Water, Land, Biodiversity, Coastal and Community. The initial draft CAP was reviewed by the Natural Resources Commission. The SMCMA will submit the revised draft in August 2007 following further input regarding the Catchment Targets and Management Targets. It is expected that the NRC will recommend conditional approval of the CAP later in 2007. 3.5 Future Actions

1. Continue negotiations with the land owner to acquire the no development strip in Woodpark Road Smithfield

2. Continue to support bushcare activities 3. Identify opportunities to work with other government and private agencies, and

voluntary groups to extend, enhance and preserve green corridors 4. Continue to raise community awareness of the value of local biodiversity


Page 17

4 Stormwater 4.1 Overview Human induced actions continue to place pressure on our urban waterways and the preservation of water quality continues to be an ongoing challenge for Council and the community. 4.2 The Issue There has been no significant change to stormwater issues during the reporting period. 4.3 State

Table 4.1 below presents information regarding the amount of litter and silt which has been collected from GPTs maintained by Council and Sydney Water during the reporting period. The data does not present a complete picture of the extent of pollutants diverted from the local creek systems as some devices are managed by other agencies and the data is not available. However it does provide an indication of the enormous amount of rubbish and debris which is not disposed of properly.

TABLE 4.1: KILOGRAMS OF AQUATIC LITTER /SILT REMOVE D FROM GROSS POLLUTANT TRAPS

Period Kg removed from GPTs Kg removed from silt traps/wetland

2006/2007 47,230 943,000 2005/2006 34,000 48,000 2004/2005 16,260 65,460 2003/2004 20,180 52,690

The litter removed from the GPTs for the year 2006/2007 has increased significantly due to the following reasons:

1. Sydney Water’s GPT in Ringrose Park, which was commissioned in August 2006, has been cleaned recently. Data is included in this report.

2. The GPT in Elizabeth St has been cleaned by Sydney Water and data is included in this report.

The data indicates that these type of devices installed by Sydney Water are more effective than the other designs. Council has recently undertaken the cleaning of Civic Park wetland. Since it was last cleaned in September 2000, an enormous amount of sediment was accumulated. When cleaned from September 2006, the total silt/soil removed was estimated at 880,000 kg. The removal of silt from the silt trap will be undertaken again in 2007/2008. The figures listed above are the recorded litter and silt removed from the traps throughout the Holroyd City Council area. However, there are sites where material has been removed from devices that has not been recorded leading to an incomplete picture of the pollution loading.


Page 18

To compliment the data presented above, Table 4.2 provides the details of the location, type and number of GPTs in the Holroyd City Council area, including those managed by other agencies.

TABLE 4.2: GPTS IN THE HOLROYD LGA – 2006/2007 Location Type of

Device Owner No of

Devices Rubbish Collected

(tonnes) Upper Parramatta Catchment Greystanes Creek Portia Road Trash Screen HCC 1 Device cleaned – data not

recorded Oklahoma Ave Litter Boom

Silt Trap HCC 1

1* 0.66

Fox Hill Golf Course Trash Rack Silt Trap

HCC 1 Device cleaned – data not recorded

CSIRO Basin Trash Rack Wetland

Private 1 1*

Maintained by Lakewood Estate Developer

Greystanes Estate Underground GPT

Screen

HCC 9 1

Turned over to Council recently

Girraween Park Trash Rack Silt Trap

HCC 1 1*

Device cleaned – data not recorded

C V Kelly Park Litter Boom Silt Trap

HCC 1 1*

0.12

Toongabbie SC Pit Basket HCC 3 Device cleaned – data not recorded

M4, opp Toongabbie Rd GPT SWR 1 Device cleaned – data not recorded

M4, opp Toongabbie Rd Wetland SWR 1 Device cleaned – data not recorded

M4, opp Toongabbie Rd GPT SWR 1 Device cleaned – data not recorded

Pendle Hill Creek Civic Park Wetland

Silt Trap Boom

HCC 1 1* 1

880 (material removed from wetland)

M4, Behind Finch Pl GPT SWR 1 Device cleaned – data not

recorded M4, near Sapphire St GPT SWR 1 Device cleaned – data not

recorded M4, near Opal Pl GPT SWR 1 Device cleaned – data not

recorded Finlaysons and Coppers Creeks M4, behind 411 Gt Western Hwy GPT SWR 1 Device cleaned – data not

recorded M4, behind 431 Gt Western Hwy GPT SWR 1 Device cleaned – data not

recorded M4, behind 433 Gt Western Hwy GPT SWR 1 Device cleaned – data not

recorded M4, behind Crosby St GPT SWR 1 Device cleaned – data not

recorded M4, behind Gregory St GPT SWR 1 Device cleaned – data not

recorded Wentworthville SC Pit Basket HCC 7 Device cleaned – data not

recorded


Page 19

Location Type of

Device Owner No of

Devices Rubbish Collected

(tonnes) Ringrose Park GPT SW 2 63

(15 tonne litter & 48 tonne silt) Greystanes Shopping Centre Pit Baskets HCC 5 Device cleaned – data not

recorded Domain Creek Sydney Smith Park Retention/

Detention Basin CDS Unit

HCC 1 2

6.6

Alexandra Ave GPT HCC 1 No Data Available Bailey St GPT HCC 1* No Data Available Oakes St GPT HCC 1* No Data Available M4, near Frances St GPT SWR 1 Device cleaned – data not

recorded M4, near Richmond St GPT SWR 1 Device cleaned – data not

recorded M4, near Gt Western Hwy GPT SWR 1 Device cleaned – data not

recorded M4 near Allen St GPT SWR 1 Device cleaned – data not

recorded

Duck River Catchment A’Becketts Creek Litter Boom

Silt Trap HCC 1

1* 2.85

Holroyd Garden Wetland Wetland Private 1 Maintained by developer Elizabeth St GPT SW 1 36.70

(22 tonne litter & 15 tonne silt) Merrylands Road (Shopping Centre)

Pit Basket 5 Device cleaned – data not recorded

Prospect Creek Catchment Herbert Place Wetland

Boom Silt Trap

HCC 1 1

1*

Device cleaned – data not recorded

Long Street GPT (near Britton Street)

Litter Boom Silt Trap

HCC 1 1*

Negligible

Long Street GPT (near Gipps Road)

Litter Boom Silt Trap

HCC 1 1*

Negligible

Liverpool-Parramatta Transitway near Hyland Rd, Greystanes

Transitway CDS 1

RTA 1 No Available Data

Liverpool-Parramatta Transitway between Gipps & Tarlington,

Transitway CDS 3

RTA 1 No Data Available

Liverpool-Parramatta Transitway near Hume Rd, Smithfield

Transitway CDS 4


Liverpool-Parramatta Transitway near Sammut St, Smithfield

Transitway CDS 5


Liverpool-Parramatta Transitway west of Dupas St, Smithfield

Transitway CDS 6


Liverpool-Parramatta Transitway east of Dupas St, Smithfield

Transitway CDS 7


Liverpool-Parramatta Transitway north of Britton St, Smithfield

Transitway CDS 8


Liverpool-Parramatta Transitway near Percival Rd, Smithfield

Trash Rack RTA 1 No Data Available

TOTAL 47,230 kg (Rubbish) 943,000 kg (Silt)

* Designed to be cleaned every 2-3 years; SW – Sydney Water; HCC – Holroyd City Council; SWR – Statewide Roads


Page 20

Table 4.3 below provides a summary of the number, of water pollution complaints received by DEC’s Pollution Line and Council over the past four years.

TABLE 4.3: SUMMARY OF STORMWATER COMPLAINTS

Year Pollution Line (DEC) Council Complaints 2006/2007 8 47 2005/2006 28 48 2004/2005 Not Provided* 67 2003/2004 50 30

* The Department of Environment & Conservation has been unable to provide data for the reporting period

During the reporting period Council received and investigated 47 stormwater complaints, a similar number in comparison to the number complaints received in the previous reporting period.

Council has introduced a new Computer Request Management software to record complaints. The functionality of this software may also have led to a more reflective recording of complaints received.

4.4 Responses to the issue

During the reporting period, the following new responses were initiated to address stormwater issues in the local government area.

� Stormwater Management Plans Council has implemented several long-term actions in the SMP. Long-term actions are those activities which involve continuing consultation with the community and other agencies. The following are examples of long-term actions that Council has previously implemented and is continuing:

a) Implementation of Council’s Floodplain Management Program b) Stormwater Education Program c) Stormwater Quality Improvement Devices (SQIDs) SQIDs completed by other Government Agencies The RTA has installed SQIDs along the proximity of the Bus Transitway from Hyland Road to Cumberland Highway. Although they are not included in the SMP, they help protect the water quality of the catchment. Similarly, Sydney Water has completed the installation of a GPT in Ringrose Park, Wentworthville which became operational in August 2006. Sydney Water has advised that in the 10 months of operation, a total of 63,000 kg of pollutants have been removed (15,000 kg of litter and 48,000kg of sediment). The responsibility for maintenance of these devices remains with those agencies.


Page 21

TABLE 4.4: SUMMARY OF COMPLETED SMP ACTIONS

Category Number of Council Actions

Number of Joint Actions

Total Number Completed to

Date

Total Completed

(%) Policy & Management (PM) 5 20 13 48 Education (E) 1 18 16 79 Nutrient Reduction (NR) - - - - Litter (L) 23 - 12 52 Sediment, Oil & Grease (SOG) 4 1 1 20 Monitoring & Auditing (MA) 2 11 10 77 Public Health (PH) - - - - Urban Stream Rehab & Management (USR)

8 3 4 36

TOTAL ACTIONS 43 53 56 58

The common actions undertaken are as follows: � Floodplain Management Program – The nomination of delegates to Council’s Floodplain

Management Committee was completed. There were eight delegates nominated and each Council Ward will be represented by two delegates. The first Committee meeting was held on 3 May 2007.

� Cleaning and maintenance of Stormwater Quality Improvement Devices (SQID)

The specific actions are as follows: Upper Parramatta River Catchment Completed Projects � Darling St Park Car Park – The filtration system component was completed in September

2006. � Ringrose Park Gross Pollutant Trap (GPT) – (under Sydney Water’s SMP) has been

completed. � Pemulwuy GPTs – Nine underground GPTs in Pemulwuy were recently handed over by

the developer to Council for maintenance (this is not included in the SMP as an action but relates to the water quality of the catchment).

Duck River Catchment No specific actions implemented on this catchment at this stage. Prospect Creek Catchment � Bus Transitway GPT - The RTA has installed SQIDs along the proximity of the Bus

Transitway from Hyland Road to Cumberland Highway. 4.5 Future Actions

1. Continue to implement strategies from the Stormwater Management Plan 2. Recommence Council’s Water Quality Monitoring Program 3. Continue to education and enforce the provision of the Protection of the Environment

Operations Act 1997 through Council’s Environmental Assessment Program


Page 22

5 Atmosphere 5.1 Overview Human activity and the combustion of fossil fuels continue to impact on urban air quality and increasing the levels of greenhouse gases in the atmosphere. Council continues to be committed to improving urban air quality and reducing greenhouse gas emissions through its participation in the Cities for Climate Protection program. 5.2 The Issue

There has been no significant change to the issues associated with urban air quality and greenhouse gas emissions during the reporting period.

5.3 State

Table 5.1 below shows the air monitoring results for the south-west Sydney region in 2006-2007.

TABLE 5.1: NUMBER OF HIGH POLLUTION INSTANCES RECOR DED IN THE SOUTH WEST REGION – UPDATE

Month Time Period

02/03 – No. of high pollution

incidents


incidents


incidents


incidents


incidents AM 6 2 0 1 0 July PM 0 0 0 0 0 AM 1 0 0 4 6 August PM 0 0 0 0 2 AM 1 0 0 1 0 September PM 3 0 0 1 0 AM 0 0 0 1 0 October PM 4 1 0 0 0 AM 0 0 0 1 4 November PM 1 1 1 0 5 AM 3 0 1 4 2 December PM 3 1 0 0 2 AM 3 2 3 4 3 January PM 3 1 2 3 4 AM 0 3 1 3 0 February PM 0 1 1 3 0 AM 0 0 0 0 1 March PM 1 0 0 0 0 AM 0 0 0 0 1 April PM 0 0 2 0 1 AM 0 0 1 0 0 May PM 0 0 1 0 0 AM 0 0 0 0 0 June PM 0 0 0 0 0

TOTAL 27 29 12 26 31 Note: Morning Period - 3pm the previous day to 6am, Afternoon Period - 6am to 3pm. Source: EPA web site – www.epa.nsw.gov.au

As can be seen in the table above, the number of high pollution days has slightly increased in comparison to the number of high pollution in the previous reporting period, however is similar to the number of high pollution days in the 2003/2004, 2002/2003 & 2001/2002 reporting periods. The cluster of high pollution days between November and January is


Page 23

consistent with previous years and is representative of pollution caused by smoke from bushfires and from dust storms. Interestingly this year, there was a cluster of high pollution days in August and September.

5.4 Responses to the issue

During the reporting period, the following new responses were initiated to respond to urban air quality and greenhouse gas issues.

� Cities for Climate Protection Program Council continued to work towards achieving Milestone 4 of the Cities for Climate Protection Program. A summary of activities completed in the 2006/2007 financial year has been submitted to International Council Local Environmental Initiatives (ICLEI) for verification. The activities include actions taken under the Energy Savings Action Plan and community based actions. � Western Sydney Alliance The Western Sydney Alliance continues to lobby on the second Sydney airport issue at both levels of Government and with the appropriate agencies. 5.5 Future Actions

1. Implement the Greenhouse Reduction Local Action Plan and achieve Milestone 4 of the Cities for Climate Protection Program

2. Continue to educate the community on air quality and greenhouse issues 3. Continue to participate in the Western Sydney Alliance in opposing the second

Sydney Airport at Badgery’s Creek


Page 24

6 Soil Landscape 6.1 Overview Impacts of land degradation occur over a period of time. During the reporting period, Council continued to implement suitable strategies for managing problems such as contamination of land, dryland salinity, soil erosion and acid sulfate soils. 6.2 Contamination Land

6.2.1 The Issue There has been no significant change to issues associated with contaminated land during the reporting period. 6.2.2 State There is no new data available. 6.2.3 Responses to the issue There were no new responses initiated during the reporting period.

6.3 Salinity

6.3.1 The Issue There has been no significant change to issues associated with salinity during the reporting period. 6.3.2 State There is no new data available. 6.3.3 Responses to the issue There were no new responses initiated during the reporting period.

6.4 Soil Erosion

6.4.1 The Issue There has been no significant change to issues associated with soil erosion during the reporting period. 6.5.2 State There is no new data available. 6.5.3 Responses to the issue

� Sediment and Erosion Control Council considers erosion and sedimentation to be a significant risk to our environment and is detecting many instances of companies and persons allowing the local government area’s stormwater drains to be polluted. Most soil erosion problems in the Holroyd City Council local government area stem from the poor site practices of builders and developers, including removal of more grass and other vegetation than is necessary, failure to erect sediment barriers and construct proper vehicle access to sites and failure to protect gully traps from escaping sediment.


Page 25

During the reporting period, Council continued with the Erosion and Sediment Control Program through the use of a consultant. The inspection program has now been active for approximately four years. The consultant has continued to progressively visit building sites to determine the degree of compliance and issue Environment Protection Notices and/or Penalty Infringement Notices depending on the circumstances. During the reporting period, approximately 1,100 inspections were conducted resulting in 146 Environment Protection Notices and 17 Penalty Infringement Notices. 6.5 Acid Sulfate Soils

6.5.1 The Issue There has been no significant change to issues associated with acid sulfate soils during the reporting period. 6.5.2 State There is no new data available. 6.5.3 Responses to the issue There were no new responses initiated during the reporting period.

6.6 Future Actions 1. Continue to assess potential contaminated sites in accordance with Council’s

Contamination Land Policy 2. Continue to enforce sediment and erosion requirements


Page 26

7 Heritage 7.1 Overview Heritage comprises of both Aboriginal and non-Aboriginal and takes physical and/or non-physical forms. In the Holroyd City Council area there are places of heritage significance for both the Aboriginal and non-Aboriginal communities. 7.2 The Issue There has been no significant change to issues associated with Aboriginal and non-Aboriginal heritage during the reporting period. 7.3 State There is no new information available. 7.4 Responses to the issue � Heritage Initiatives Eleven applications for financial assistance under the 2006 Local Heritage Grants Program were received, 3 more than the precious year. Council considered each application as worthy of receiving grants and subsequently awarded all eleven recipients financial assistance, totalling $11,489. Council also recognised and commended four owners for their efforts in conserving and maintaining local heritage items.

7.5 Future Actions

1. Continue to promote an understanding and recognition of Aboriginal culture and heritage

2. Continue to promote community awareness of issues of heritage significance 3. Continue to encourage heritage conservation through the Local Heritage Grant

Program


Page 27

8 Toward Sustainability 8.1 Overview Holroyd City Council continued to demonstrate its commitment to working with the community at the local level to progress towards achieving a sustainable community through implementation of actions identified in Living Holroyd: A Sustainable Future. 8.2 How is Holroyd working towards a Sustainable Future? Table 8.1 below provides a summary of the trend of the indicators, showing whether we are moving towards sustainability or away from sustainability. TABLE 8.1: SUMMARY OF INDICATORS FROM LIVING HOLROY D: A SUSTAINABLE FUTURE FOR 2006/2007

INDICATOR DATA MOVEMENT TOWARDS SUSTAINABILITY

Water use per capita 216kL/dwelling (houses) & 164kL/dwelling (units)

▲ ▲

Percentage compliance with ANZECC Water Quality Guidelines

Data not available – refer to Chapter 4

↔↔↔↔

Amount of waste to landfill per capita 332 kg ▼ Amount of waste recycled per capita 86 kg ▲ Energy use per capita Data not available - Area of indigenous vegetation as a percentage of the local government area

6% ↔↔↔↔

Number and diversity of indigenous birds and animals

Data not available -

Background noise levels Refer to Table 2.4 ↔↔↔↔

EC

OL

OG

ICA

L S

US

TA

INA

BIL

ITY

Number of high pollution incidents for the region 31 ▼ Number of meeting places and opportunities for meeting places

31 (does not include

Churches or Parks)

▼

Number and types of social and leisure activities available in the local government area

Precise data not available Comparison not available

Number and type of cultural activities available in the local government area

Precise data not available Comparison not available

Level and types of crime in Holroyd local government area

Refer to Table 8.2 ↔↔↔↔

Number of public art projects 9 ↔↔↔↔ Number of art groups/networks 10 ↔↔↔↔ Number of registered/listed items in the Holroyd local government area

Refer to Chapter 7 ↔↔↔↔ SO

CIA

L &

CU

LTU

RA

L S

US

TA

INA

BIL

ITY

Number of participants in community events >50,000 ↔↔↔↔

EC

ON

OM

IC

SU

ST

AIN

AB

ILIT

Y Unemployment in Holroyd local government area 7.5% ↔↔↔↔

KEY: ▲ Movement Towards Sustainability ▼ Movement away from Sustainability ↔↔↔↔ No change


Page 28

8.3 The Pillars of Sustainability

8.3.1 Ecological Sustainability There is no new information. 8.3.2 Social and Cultural Sustainability Meeting places, social, sporting and leisure activities, public art and community events continue to play an important role in maintaining the social health of the community. There are 31 identified meeting places or opportunities for community members to meet, decreasing by one from the previous year. Community safety continues to be an important issue in the Holroyd City Council area. Table 8.2 provides a summary of recorded crime statistics for the Holroyd City Council area for the past four years. All offences have decreased during the reporting period.

TABLE 8.2: COMPARISON OF CRIME STATISTICS FOR THE H OLROYD LGA 2003-2006

Type of Offence 2003 2004 2005 2006 Homicide 8 3 4 1 Assault 895 857 948 803 Sexual Offences 114 95 119 76 Robbery 270 164 127 62 Break and enter – dwelling 949 1050 955 647 Motor Vehicle Theft 665 676 668 459 Steal from motor vehicle 827 807 905 702 Steal from person 200 161 140 90 Source: NSW Bureau of Crime Statistics and Research, www.lawlink.nsw.gov.au/bocsar

In comparing the rate of crime to other local government areas in NSW, based on rate of crime per 100,000 population, Holroyd City Council was ranked 8th for robbery, 21st for break and enter – dwelling, and 21st for steal from motor vehicle, 18th for steal from person.

8.3.3 Economic Sustainability There is no new information. 8.4 Future Actions

1. Continue to implement strategies from Living Holroyd: A Sustainable Future 2. Encourage community empowerment in local sustainability issues and projects 3. Ensure the principles of ecologically sustainable development are incorporated into

all of Council’s operations


Page 29

9 References Council Documents � Holroyd City Council, 2006, Holroyd City Council Management Plan 2006-2010 � Holroyd City Council, 2005, Holroyd City Health Plan 2006-2010 � Holroyd City Council, 2004, Holroyd Social Plan 2005-2009 � Holroyd City Council, 2003, Public Art Policy ‘Distinctive Lifestyle Environments’ � Holroyd City Council, 2003, Living Holroyd: A Sustainable Future � Holroyd City Council, 2004, Greenhouse Reduction Local Action Plan � Holroyd City Council, 2004, State of the Environment Report 2003/2004 � Holroyd City Council, 2005, Supplementary State of the Environment Report 2004/2005 � Holroyd City Council, 2005, Supplementary State of the Environment Report 2005/2006 � Holroyd City Council, 2006, Water Savings Action Plan � Holroyd City Council, 2007, Draft Energy Savings Action Plan Legislation � Energy Administration Amendment (Energy and Water Savings) Act 2005 Other References � Clean Up Australia, www.cleanup.org.au � Duck Creek Catchment Stormwater Management Plan 1999 � NSW Bureau of Crime Statistics and Research, www.lawlink.nsw.gov.au/boscar � NSW Department of Environment and Conservation, www.environment.nsw.gov.au � Prospect Creek Catchment Stormwater Management Plan 2004 � Upper Parramatta River Catchment Stormwater Management Plan 2002 � Western Sydney Regional Organisation of Councils, www.wsroc.nsw.gov.au � NSW Department of Infrastructure, Planning & Natural Resources, 2004, Meeting the

challenges – Securing Sydney’s water future � Sydney Metropolitan Catchment Management Authority, www.cma.nsw.gov.au � Sydney West-Blue Mountains Regional Weeds Committee, www.sydneyweeds.org.au � NSW Department of Planning, www.basix.nsw.gov.au

2006-2007-annrep

Documents

city of holroyd

holroyd city council

holroyd d

state of environment

western sydney annual

audited financial reports

community services

summary of works