October, 2003 D E N P O A I T R A T T M R E O N P T S O N F A R T E S N O N T I A M 2003 MUNICIPAL STATE AID STREET NEEDS REPORT 2003 MUNICIPAL STATE AID STREET NEEDS REPORT October, 2003 D E N P O A I T R A T T M R E O N P T S O N F A R T E S N O N T I A M Cities with Excess Balances Cities with Low Balances
125
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October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
2003MUNICIPAL STATE AID STREET
NEEDS REPORT
October, 2003
DE NP OA ITR
AT TM RE ON PT SO NF ART
ESN ON TI AM
USE ITor
LOSE IT!
Cities with ExcessBalances
Cities with LowBalances
If you have a scenic picture or photo, new or historical that represents your city, that could be used for a future book cover, please send it to:
Mark ChannerMSAS Needs Unit395 John Ireland Blvd. MS 500St. Paul, MN 55155Phone: (651) 282-2657Fax: (651) 282-2727Mark.Channer@ dot.state.mn.us
We would appreciate your ideas!
Thank you to those that have already contributed!
PREFACE The "2003 Municipal State Aid Needs Report" is presented to the Municipal
Screening Board for use in making their annual construction (money) needs
recommendation to the Commissioner of Transportation.
This submittal is required by Mn. Statute 162.13 Sub .3 and is to be made to
the commissioner on or before November 1 of each year for his
determination.
The construction (money) needs data contained in this publication has been
compiled from reports submitted by each municipality. The construction
needs are calculated by applying the unit prices, as determined by the
Municipal Screening Board at their spring meeting in June 2003, to the
quantities in the appropriate design group.
The estimated Population data is combined with the Commissioner's final
construction (money) needs and the result will be used to determine the 2004
allocation which will be reported in the "2004 Municipal State Aid
Apportionment Data" to be published in January 2004.
Map of Highway Districts and Urban Municipalities .......................................................... 11
2003 Municipal Screening Board ......................................................................................... 12
Subcommittees Appointed by the Commissioner ............................................................. 13
Past Municipal Screening Board Representatives .............................................................14-15
Minutes of the Spring Screening Board Meeting ............................................................... 16-25
Issues and Recommendations of the UCFS ....................................................................... 26-38
Needs Study Subcommittee Issues and Recommendations ............................................ 39-40
Theoretical 2004 Population Apportionment ......................................................................41-49
Effects of the 2003 MSAS Needs Study Update ................................................................. 50-53
Mileage, Needs, and Apportionment ................................................................................... 54-56
Itemized Tabulation of Needs (Pocket Insert) .....................................................................57-60
Comparison of Needs Between 2002 and 2003 .................................................................. 61
Tentative Construction Needs Apportionment Determination ......................................... 62-69
ADJUSTMENTS TO THE 2002 CONSTRUCTION NEEDS 71
Unencumbered Construction Fund Balance ...................................................................... 73-75
Excess Unencumbered Construction Fund Balance Adjustment..................................... 76-78
Unamortized Bond Account Balance .................................................................................. 79-80
Non-existing Bridge Construction .......................................................................................81
Right of Way Acquisition ......................................................................................................82-85
Construction Needs Recommendation to the Commissioner .......................................... 89
Adjusted Construction Needs Recommendation ...............................................................90-91
Theoretical 2004 Total Apportionment ................................................................................92-94
2003 to 2004 Total Theoretical Apportionment Comparison ............................................ 95-97
Tentative 2004 Apportionment and Rankings .................................................................... 98-101
OTHER TOPICS 103
Certification of MSAS System as Complete ....................................................................... 105-106
General Fund Advances ....................................................................................................... 107-109
Past History of the Administrative Account ....................................................................... 110
Research Account Motion .................................................................................................... 111
County Highway Turnback Policy ....................................................................................... 112-113
Current Resolutions of the Municipal Screening Board ....................................................114-123N:\MSAS\EXCEL\OCTOBER BOOK 2003\Table of Contents.doc
TABLE OF CONTENTS
77
MarshallMarshall
MontevideoMontevideo
WillmarWillmar
FairmontFairmont
MankatoMankato
Albert LeaAlbert Lea AustinAustin
OwatonnaOwatonna RochesterRochester
FaribaultFaribaultNorthfieldNorthfield
Red WingRed Wing
MorrisMorris
AlexandriaAlexandria
Fergus FallsFergus Falls
Detroit LakesDetroit Lakes
MoorheadMoorhead
Elk RiverElk River
BuffaloBuffalo
BrainerdBrainerd
St. CloudSt. CloudWaite ParkWaite Park
Little FallsLittle Falls
HermantownHermantown
DuluthDuluthCloquetCloquet
VirginiaVirginiaChisholmChisholm
HibbingHibbing
Grand RapidsGrand Rapids
BemidjiBemidji
CrookstonCrookston
11
66
88
33
44
22
WinonaWinona
STATE OF MINNESOTASTATE OF MINNESOTAHIGHWAY DISTRICTS ANDURBAN MUNICIPALITIES
(Population over 5000)134 Cities
HIGHWAY DISTRICTS ANDURBAN MUNICIPALITIES
(Population over 5000)134 Cities
GlencoeGlencoe
OCTOBER, 2003OCTOBER, 2003
StewartvilleStewartville
MonticelloMonticello
LitchfieldLitchfield
HutchinsonHutchinson
METROMETROEASTEASTWESTWEST
OtsegoOtsego
Big LakeBig Lake
St. MichaelSt. Michael
CambridgeCambridge
Sauk RapidsSauk RapidsSartellSartell
WasecaWaseca
North MankatoNorth Mankato
St. PeterSt. Peter
Thief River FallsThief River FallsEast Grand ForksEast Grand Forks
InternationalFallsInternationalFalls
BaxterBaxter
METROMUNICIPALITIES
43 Metro West CitiesAndoverAnokaBlaineBloomingtonBrooklyn CenterBrooklyn ParkChamplinChanhassenChaskaColumbia HeightsCoon RapidsCorcoranCrystalDaytonEast BethelEden PrairieEdinaFridleyGolden ValleyHam LakeHopkinsLino LakesMaple GroveMinneapolisMinnetonkaMoundNew HopeOak GroveOronoPlymouthPrior LakeRamseyRichfieldRobbinsdaleRogersSt. AnthonySt. FrancisSt. Louis ParkSavageShakopeeShorewoodSpring Lake ParkWaconia
33 Metro East CitiesApple ValleyArden HillsBurnsvilleCottage GroveEaganFalcon HeightsFarmingtonForest LakeHastingsHugoInver Grove HeightsLake ElmoLakevilleLittle CanadaMahtomediMaplewoodMendota HeightsMounds ViewNew BrightonNorth BranchNorth St. PaulOakdaleRosemountRosevilleSt. PaulSt. Paul ParkShoreviewSouth St. PaulStillwaterVadnais HeightsWest St. PaulWhite Bear LakeWoodbury
METROMUNICIPALITIES
43 Metro West Cities
33 Metro East Cities
AndoverAnokaBlaineBloomingtonBrooklyn CenterBrooklyn ParkChamplinChanhassenChaskaColumbia HeightsCoon RapidsCorcoranCrystalDaytonEast BethelEden PrairieEdinaFridleyGolden ValleyHam LakeHopkinsLino LakesMaple GroveMinneapolisMinnetonkaMoundNew HopeOak GroveOronoPlymouthPrior LakeRamseyRichfieldRobbinsdaleRogersSt. AnthonySt. FrancisSt. Louis ParkSavageShakopeeShorewoodSpring Lake ParkWaconia
Apple ValleyArden HillsBurnsvilleCottage GroveEaganFalcon HeightsFarmingtonForest LakeHastingsHugoInver Grove HeightsLake ElmoLakevilleLittle CanadaMahtomediMaplewoodMendota HeightsMounds ViewNew BrightonNorth BranchNorth St. PaulOakdaleRosemountRosevilleSt. PaulSt. Paul ParkShoreviewSouth St. PaulStillwaterVadnais HeightsWest St. PaulWhite Bear LakeWoodbury
JOHN1MAR\GRAPHICS\MNSOTA.CDR
LakeCityLakeCity
WorthingtonWorthington
New UlmNew Ulm
Redwood FallsRedwood Falls
La CrescentLa Crescent
St. JosephSt. Joseph
New PragueNew Prague
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screening board stuff\Screening Board June 2003.xls 16-Sep-03
Chair Lee Gustafson Minnetonka (952) 939-8200Vice Chair Mike Metso Duluth (218) 723-3278 Secretary Maria Hagen St. Louis Park (952) 924-2687
District Served Representative1 2 John Suihkonen Hibbing (218) 262-3486
2 1 Dave Kildahl Crookston, T R Falls (218) 281-6522
Tim Schoonhoven, Chair Ken Ashfeld, ChairAlexandria Maple Grove(320) 762-8149 (612) 494-6000Expires in 2003 Expires in 2003
Steve Koehler David JessupNew Ulm Woodbury(507) 359-8245 (651) 714-3593 Expires in 2004 Expires in 2004
Melvin Odens Tom DrakeWillmar Red Wing(320) 235-4202 (651) 385-3623 Expires in 2005 Expires in 2005
miscellaneous/subcommittees 2003.xls
2003 SUBCOMMITTEES
NEEDS STUDY SUBCOMMITTEE UNENCUMBERED CONSTRUCTION FUNDS SUBCOMMITTEE
The Screening Board Chair appoints one city Engineer, who has served on the Screening Board, to serve a three year term on the Needs Study Subcommittee.
The past Chair of the Screening Board is appointed to serve a three year term on the Unencumbered Construction Fund Subcommittee.
Past
Scr
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N:\MSAS\EXCEL\2003\OCTOBER 2003 BOOK\SEPT BALANCE ADJUST 2003 EXAMPLE.XLS September 23, 2003
Difference Percentage Ratio bet Unencumbered Unencumbered Between of Total Balance &
Balance Balance 08-21-03 Amount City's 2003 Available Available and in 8-31-03 Construction
Based upon the recommendation of the Unencumbered Construction Funds SubcommitteeCities with a General Fund advance will receive an adjustment based on their actual balance
UNENCUMBERED CONSTRUCTION FUND BALANCE ADJUSTMENT
Difference Percentage Ratio bet Unencumbered Unencumbered Between of Total Balance &
Balance Balance 08-21-03 Amount City's 2003 Available Available and in 8-31-03 Construction
Albert Lea Alexandria 0.138 $11,898,679 0.0079 $205,532Andover Anoka 0.895 11,241,361 0.0075 194,178Apple Valley Arden Hills 5.243 No adjustmentAustin 0.987 31,235,730 0.0207 539,552Baxter Bemidji (0.248) 9,819,401 0.0065 169,616Big Lake 0.000 5,426,049 0.0036 93,727Blaine 0.000 25,235,879 0.0167 435,913Bloomington 0.996 84,151,961 0.0558 1,453,603Brainerd 5.482 $1,901,302Brooklyn Center 0.636 14,737,827 0.0098 254,575Brooklyn Park (0.999) 25,156,345 0.0167 434,539Buffalo Burnsville 0.250 35,799,788 0.0238 618,389Cambridge 0.293 7,100,737 0.0047 122,655Champlin 5.241 1,991,112Chanhassen 4.647 2,591,264Chaska Chisholm 3.939 No adjustmentCloquet Columbia Heights (0.171) 12,652,397 0.0084 218,552Coon Rapids (0.271) 30,537,501 0.0203 527,491Corcoran Cottage Grove Crookston 3.109 1,275,858Crystal Dayton Detroit Lakes 3.466 No adjustmentDuluth 0.711 112,100,169 0.0744 1,936,368Eagan 0.000 23,754,270 0.0158 410,321
Low Balance Incentive
Ratio between 8/31/03
Balance and City's 2003
Construction Allotment
2003 Actual 25 Year
Construction Needs
Incentive Factor
Excess Balance
Adjustment
LOW BALANCE INCENTIVEfor cities with a balance of less than 1X their Construction allotment in their account
balances as of 8/31/03
EXAMPLE OF UCFS RECOMMENDATION
Municipality Low Balance Incentive
Ratio between 8/31/03
Balance and City's 2003
Construction Allotment
2003 Actual 25 Year
Construction Needs
Incentive Factor
Excess Balance
AdjustmentEast Bethel 0.409 $21,490,027 0.0143 $371,209East Grand Forks Eden Prairie Edina Elk River (0.144) 22,450,018 0.0149 387,791Fairmont 0.000 24,243,194 0.0161 418,766Falcon Heights Faribault 0.523 24,789,897 0.0164 428,209Farmington Fergus Falls Forest Lake 0.151 21,211,689 0.0141 366,401Fridley 0.565 12,529,120 0.0083 216,422Glencoe Golden Valley Grand Rapids (0.098) 11,280,031 0.0075 194,846Ham Lake Hastings (0.778) 11,676,497 0.0077 201,695Hermantown Hibbing (0.396) 39,623,878 0.0263 684,445Hopkins 0.000 9,655,381 0.0064 166,783Hugo Hutchinson International Falls 0.799 6,845,845 0.0045 118,252Inver Grove Heights La Crescent 1.000 5,830,085 0.0039 100,706Lake City Lake Elmo 1.000 4,731,289 0.0031 81,726Lakeville (1.000) 44,204,628 0.0293 763,571Lino Lakes Litchfield 5.277 No adjustmentLittle Canada 2.758 11,682,843 0.0078 201,804Little Falls Mahtomedi 0.784 5,170,388 0.0034 89,311Mankato 0.000 28,374,738 0.0188 490,132Maple Grove (0.596) 47,875,524 0.0318 826,980Maplewood 0.040 32,536,605 0.0216 562,023Marshall 3.477 $1,625,977Mendota Heights
Municipality Low Balance Incentive
Ratio between 8/31/03
Balance and City's 2003
Construction Allotment
2003 Actual 25 Year
Construction Needs
Incentive Factor
Excess Balance
AdjustmentMinneapolis Minnetonka 0.474 $39,840,335 0.0264 $688,184Montevideo Monticello 4.394 No adjustmentMoorhead Morris (3.000) 5,648,453 0.0037 97,569Mound 4.693 $1,175,350Mounds View 0.890 9,139,781 0.0061 157,876New Brighton (0.313) 9,782,099 0.0065 168,972New Hope 1.000 13,470,258 0.0089 232,679New Prague New Ulm 3.067 1,612,477North Branch 0.134 13,920,381 0.0092 240,454North Mankato 0.337 11,995,104 0.0080 207,198North St. Paul Northfield Oak Grove 1.000 14,069,394 0.0093 243,028Oakdale (1.899) 8,159,172 0.0054 140,938Orono 3.461 No adjustmentOtsego Owatonna 0.000 18,019,307 0.0120 311,257Plymouth 0.259 46,936,174 0.0311 810,754Prior Lake 5.386 2,009,414Ramsey 3.492 1,957,091Red Wing (0.599) 21,842,434 0.0145 377,296Redwood Falls 0.318 Richfield 0.275 23,192,225 0.0154 400,612Robbinsdale 4.520 1,502,146 Rochester Rogers 0.000Rosemount Roseville St. Anthony (0.830) 5,899,464 0.0039 101,905St. Cloud 0.454 49,796,801 0.0330 860,167St. Francis 0.815 9,237,153 0.0061 159,558St. Joseph 0.000St. Louis Park 0.676 30,328,566 0.0201 523,882St. Michael
Municipality Low Balance Incentive
Ratio between 8/31/03
Balance and City's 2003
Construction Allotment
2003 Actual 25 Year
Construction Needs
Incentive Factor
Excess Balance
AdjustmentSt. Paul 0.082 $228,519,561 0.1516 $3,947,343St. Paul Park 7.551 $1,012,849St. Peter Sartell (0.672) 12,215,325 0.0081 211,002Sauk Rapids 4.004 1,227,471Savage Shakopee 0.000 15,971,915 0.0106 275,892Shoreview (1.306) 8,892,813 0.0059 153,610Shorewood 11.595 2,108,188South St. Paul Spring Lake Park Stewartville Stillwater Thief River Falls 0.244 17,922,972 0.0119 309,593Vadnais Heights 0.226 5,712,872 0.0038 98,682Virginia Waconia Waite Park (0.652) 4,592,365 0.0030 79,326Waseca West St. Paul White Bear Lake 0.333 13,525,212 0.0090 233,628Willmar 4.851 2,319,189Winona Woodbury (1.003) 41,427,628 0.0275 715,602Worthington 4.705 1,723,405
Estimated Estimated %2004 Total 2004 Total Increase
Apportionment Apportionment Increase Percentwith no using Proposed (Decrease) Increase or
Municipality Adjustment Adjustments Amount DecreaseSt. Francis $264,538 $267,035 $2,497 0.94St. Joseph 123,658 123,522 (136) (0.11)St. Louis Park 1,299,485 1,307,650 8,165 0.63St. Michael 479,333 478,385 (948) (0.20)St. Paul 9,236,073 9,296,846 60,773 0.66St. Paul Park 171,686 152,061 (19,625) (11.43)St. Peter 424,902 424,064 (838) (0.20)Sartell 440,975 448,174 7,199 1.63Sauk Rapids 439,547 415,298 (24,249) (5.52)Savage 704,746 703,695 (1,051) (0.15)Shakopee 690,722 695,020 4,298 0.62Shoreview 596,647 613,360 16,713 2.80Shorewood 235,241 194,627 (40,614) (17.26)South St. Paul 555,287 554,562 (725) (0.13)Spring Lake Park 160,173 160,013 (160) (0.10)Stewartville 167,071 166,825 (246) (0.15)Stillwater 462,879 462,232 (647) (0.14)Thief River Falls 479,140 483,963 4,823 1.01Vadnais Heights 321,458 322,999 1,541 0.48Virginia 419,569 418,762 (807) (0.19)Waconia 198,399 198,157 (242) (0.12)Waite Park 196,137 199,593 3,456 1.76Waseca 266,171 265,822 (349) (0.13)West St. Paul 477,271 476,759 (512) (0.11)White Bear Lake 657,901 661,544 3,643 0.55Willmar 638,875 593,509 (45,366) (7.10)Winona 745,873 744,889 (984) (0.13)Woodbury 1,765,815 1,799,981 34,166 1.93Worthington 364,523 331,037 (33,486) (9.19)TOTAL $108,992,464 $108,992,464 $0
15 CITIES WITH HIGH BALANCES REDISTRIBUTE $26,033,093 TO 60 CITIES WITH LOW BALANCES. THIS HAS NO EFFECT ON THE BALANCES OF THE OTHER CITIES. THE REVISION OF THE UCF BALANCE ADJUSTMENT INCREASES THE NEEDS BY $9M. THIS RESULTS IN A LOWERING OF THE NEEDS VALUE, SO EACH CITY SHOWS A SMALL DECREASE IN ACTUAL DOLLARS.
Needs Study Subcommittee Minutes September 10, 2003 The Needs Study Subcommittee (NSS) held a meeting on September 10, 2003 at the City Office Building in Willmar. Members present were Chairman Tim Schoonhoven – Alexandria; Steve Koehler – New Ulm; Melvin Odens – Willmar; Marshall Johnston – State Aid; Rick Kjonaas – State Aid, and Mark Channer – State Aid. The purpose of the meeting was to review the guidelines for Widening Needs and Complete Storm Sewer Needs. Marshall started the meeting with giving a short history of Widening Needs, and why the request for reviewing the guidelines came up. The committee then reviewed the definition of widening needs and when they are intended to be used and also what costs should be applicable. The current practice allows the District State Aid Engineers to use discretion on its application. There have been cases where traffic or other situations have changed such that certain roadway segments have met the requirements for Widening Needs prior to reaching their useful life. The committee agreed that the existing definition met the intent and agreed to recommend some modifications to give better guidance. The committee recommends the following resolution wording:
That if the construction of a Municipal State Aid Street is accomplished, only the Construction Needs necessary to bring the segment up to State Aid Standards will
be permitted in subsequent Needs after 10 years from the date of the letting or encumbrance of force account funds. For the purposes of the Needs Study, these Shall be called Widening Needs. Widening Needs shall continue until reinstatement for complete Construction Needs is initiated by the Municipality.
Marshall then explained the issue of Complete Storm Sewer Needs where there is existing storm sewer. Currently, Municipalities are only eligible for Complete Storm Sewer Needs if the segment doesn’t have any storm sewer. In some cases, there have been situations where the storm sewer is old, large development has occurred, or parking lots installed, etc. where is seems logical to receive complete needs as the existing system will need to be completely replaced. The committee discussed at length and reviewed the process, State Aid involvement, how often this has been requested. It was the consensus of the committee that there seems to be adequate checks and balances in the process and recommended no change to process. There being no other information brought before the committee, the meeting adjourned at 12:00 p.m. Respectively Submitted,
Melvin Odens Willmar
N:\MSAS\Word Documents\2003\October 2003 Book\Possible REVISIONS to Resolutions.doc
DRAFT REVISIONS TO THE SCREENING BOARD RESOLUTIONS Based upon recommendations of the NSS and UCFS
Unencumbered Construction Fund Balance Adjustment - Oct. 1961 (Revised October 1991, 1996, October, 1999, October 2003) That for the determination of Apportionment Needs, a city with a positive the amount of the unencumbered construction fund balance as of December 31st of the current year shall be have that amount deducted from the its 25-year total Needs of each individual municipality. A municipality with a negative unencumbered construction fund balance as of December 31st of the current year shall have that amount added to its 25 year total Needs. Low Balance Incentive – Oct. 2003 That the amount of the Excess Unencumbered Construction Fund Balance Adjustment shall be redistributed to the Construction Needs of all municipalities whose December 31 construction fund balance is less than 1 times their January construction allotment of the same year. This redistribution will be based on their prorated share of the previous years total construction Needs distribution. Construction Accomplishments - Oct. 1988 (Revised June 1993, October 2001, October 2003) … That if the construction of a Municipal State Aid Street is accomplished with local funds, only the Construction Needs necessary to bring the roadway segment up to State Aid Standards will be permitted in subsequent Needs for 20 after 10 years from the date of the letting or encumbrance of force account funds. For the purposes of the Needs Study, these shall be called Widening Needs. At the end of the 20 year period, Widening Needs shall continue until reinstatement for complete Construction Needs shall be is initiated by the Municipality.
Theoretical 2004 Population.doc
THEORETICAL 2004 M.S.A.S. POPULATION APPORTIONMENT The 2000 Federal Census or the State Demographer’s and Metropolitan Council’s 2002 population estimate, whichever is greater, will be used to allocate 50% of the funds for the 2004 apportionment. The following revision to the 1st Special Session 2001, Chapter 8, Article 2, Section 6 session law was passed during the 2002 legislative session:
Sec. 6. [STATE AID FOR CITIES.] A city that has previously been classified as having a population of 5,000 or more for the purposes of Minnesota Statutes, chapter 162, and that has a population greater than 4,900 but less than 5,000 according to the 2000 federal census, is deemed to have a population of 5,000 for purposes of Minnesota Statutes, chapter 162, until June 30, 2004.
Chisholm, whose population fell to 4,960 in the 2000 federal census is the only city affected by this law change. Chisholm will be included in the State Aid allocation with a population of 5,000. Fifty percent of the total sum is distributed on a prorated share that each city population bears to the total population. Each city will earn approximately $16.08 per capita in apportionment from the 2004 population apportionment distribution. This projection will be somewhat revised when the actual revenue for the 2004 apportionment becomes available. Any adjustments made to the 2002 population estimates will be presented in the January 2004 booklet. These adjustments could include population adjustments due to annexations and detachments and any revisions to the 2002 estimates. The city of Dayton has disputed its 2000 federal census population of 4,699. They have submitted all paperwork, including the Census Question Resolution, to the United States Census Bureau. In accordance with the Screening Board motion and the determination of the Attorney Generals office, Dayton’s apportionment will be computed, but not released unless the adjusted 2000 federal census figures show their population to be above 4,900. Their allocation will be redistributed amongst the other cities if the dispute resolution puts their population below 4,900. New Prague, located in LeSueur and Scott counties will be added to the 2004 allocation with an estimated population of 5,016. Located in two districts, New Prague will be considered to be in District 7. Rogers, located in Hennepin county in Metro Division, with a population of 5,010 will also be added in 2004. St. Joseph, whose dispute with the Federal Census Bureau was settled in 2002 with a population of 4,681, was excluded in the 2003 allocation. It is being included this year with a population estimate of 5,024. Including Dayton, and Chisholm this brings the number of cities sharing in the MSAS allocation to 134.
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9337
4Fr
idle
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27,4
6027
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27,4
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)G
lenc
oe5,
453
5,54
95,
518
5,54
931
Gol
den
Val
ley
20,2
8120
,636
20,3
9120
,636
245
Gra
nd R
apid
s7,
892
7,82
97,
892
7,89
20
Ham
Lak
e12
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13,5
5 513
,110
13,5
5544
5H
astin
gs18
,204
19,1
9918
,503
19,1
9969
6H
erm
anto
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8,04
78,
178
8,09
98,
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79H
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ng17
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16,9
6817
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17,0
710
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kins
17,1
4 517
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17,2
5017
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309
Hug
o6,
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7,90
07,
195
7,90
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utch
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13,4
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6,70
70
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r Gro
ve H
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0830
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923
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5,02
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Lake
City
5,05
45,
153
5,10
45,
153
49La
ke E
lmo
6,86
37,
387
7,03
67,
387
351
Lake
ville
43,1
2846
,285
44,7
5146
,285
1,53
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no L
akes
16,7
9117
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17,3
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562
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hfie
ld6,
562
6,64
36,
577
6,64
366
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e C
anad
a9,
771
9,82
59,
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9,82
512
Littl
e Fa
lls7,
723
7,95
57,
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7,95
511
7M
ahto
med
i7,
563
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977
8,03
053
Man
kato
32,4
2733
,362
32,7
0033
,362
662
Map
le G
rove
50,3
6 554
,000
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5054
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aple
woo
d34
,947
35,6
0035
,080
35,6
0052
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arsh
all
12,7
1712
,778
12,8
1012
,778
(32)
Men
dota
Hei
ghts
11,4
3411
,600
11,4
7011
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130
D
iffer
ence
Popu
latio
nPo
pula
tion
betw
een
2002
Use
dto
be
used
Po
pula
tions
2000
Popu
latio
nfo
r 200
3fo
r 200
4us
ed in
200
3M
unic
ipal
ityC
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sEs
timat
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lloca
tion
Allo
catio
n&
200
4 A
lloca
tion
Min
neap
olis
382,
618
382,
700
382,
618
382,
700
82M
inne
tonk
a51
,301
51,4
4051
,420
51,4
4020
Mon
tevi
deo
5,34
65,
480
5,48
25,
480
(2)
Mon
ticel
lo7,
868
8,83
98,
397
8,83
944
2M
oorh
ead
32,1
7932
,572
32,3
7632
,572
196
Mor
ris5,
173
5,20
75,
186
5,20
721
Mou
nd9,
435
9,46
09,
454
9,46
06
Mou
nds
Vie
w12
,738
12,8
0012
,750
12,8
0050
New
Brig
hton
22,2
0622
,260
22,2
1522
,260
45N
ew H
ope
20,8
7320
,910
20,9
1020
,910
0N
ew P
ragu
e4,
559
5,01
60
5,01
65,
016
New
Ulm
13,5
9413
,543
13,5
9413
,594
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orth
Bra
nch
8,02
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978
8,57
48,
978
404
Nor
th M
anka
to11
,800
12,2
0812
,054
12,2
0815
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orth
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Pau
l11
,929
11,9
5911
,929
11,9
5930
Nor
thfie
ld17
,147
17,8
4617
,509
17,8
4633
7O
ak G
rove
6,90
37,
090
6,95
27,
090
138
Oak
dale
26,6
5327
,500
26,9
0627
,500
594
Oro
no7,
538
7,62
57,
592
7,62
533
Ots
ego
6,38
98,
210
6,97
08,
210
1,24
0O
wat
onna
22,4
3623
,082
22,7
8623
,082
296
Ply
mou
th65
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67,8
2466
,675
67,8
241,
149
Prio
r Lak
e15
,917
17,1
6016
,457
17,1
6070
3R
amse
y18
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18,8
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,668
18,8
3016
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ed W
ing
16,1
1616
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16,2
1116
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edw
ood
Falls
5,45
95,
399
5,46
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459
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Ric
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ld34
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34,5
7 534
,876
34,5
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01)
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bins
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14,1
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,077
14,1
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oche
ster
86,8
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89,3
2591
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1,93
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5,01
00
5,01
05,
010
Ros
emou
nt14
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16,1
1015
,270
16,1
1084
0R
osev
ille
33,6
9034
,100
33,9
4934
,100
151
Sai
nt A
ntho
ny8,
102
8,01
98,
102
8,10
20
Sai
nt C
loud
59,1
1161
,248
60,2
7661
,248
972
Sai
nt F
ranc
is4,
910
5,68
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330
5,68
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aint
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ark
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44,5
7644
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168
Sai
nt M
icha
el9,
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11,1
9710
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11,1
9793
3
D
iffer
ence
Popu
latio
nPo
pula
tion
betw
een
2002
Use
dto
be
used
Po
pula
tions
2000
Popu
latio
nfo
r 200
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r 200
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ed in
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ipal
ityC
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tion
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4 A
lloca
tion
Sai
nt P
aul
287,
151
288,
000
287,
260
288,
000
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nt P
aul P
ark
5,07
05,
095
5,08
15,
095
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aint
Pet
er9,
747
9,97
99,
763
9,97
921
6S
arte
ll9,
666
10,9
5710
,336
10,9
5762
1S
auk
Rap
ids
10,2
2111
,423
10,8
2611
,423
597
Sav
age
21,1
1523
,220
22,6
2223
,220
598
Sha
kope
e20
,570
23,9
0022
,192
23,9
001,
708
Sho
revi
ew25
,924
26,4
7826
,374
26,4
7810
4S
hore
woo
d7,
400
7,59
07,
540
7,59
050
Sou
th S
t. P
aul
20,1
6720
,313
20,1
7420
,313
139
Spr
ing
Lake
Par
k6,
772
6,82
56,
777
6,82
548
Ste
war
tvill
e5,
431
5,55
65,
500
5,55
656
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lwat
er15
,143
16,1
0915
,589
16,1
0952
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ief R
iver
Fal
ls8,
410
8,44
78,
412
8,44
735
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nais
Hei
ghts
13,0
6913
,250
13,1
5113
,250
99V
irgin
ia9,
157
9,10
89,
157
9,15
70
Wac
onia
6,82
17,
600
7,30
07,
600
300
Wai
te P
ark
6,56
86,
690
6,64
46,
690
46W
asec
a9,
617
9,71
79,
714
9,71
73
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t St.
Pau
l19
,40 5
19,6
5019
,624
19,6
5026
Whi
te B
ear L
ake
24,3
2524
,874
24,6
0624
,874
268
Will
mar
18,4
8818
,512
18,5
5018
,512
(38)
Win
ona
27,0
6926
,902
27,1
0027
,069
(31)
Woo
dbur
y46
,463
49,1
7048
,150
49,1
701,
020
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thin
gton
11,2
8711
,248
11,2
8711
,287
0TO
TAL
3,30
1,76
93,
386,
890
3,33
1,86
23,
388,
654
56,7
92
23-Sep-03
N:\MSAS\EXCEL\JANUARY 2003 BOOK\ POPULATION APPORTIONMENT FOR 2003.XLS
Population Population 2003 Apport. 2004 Apport. DifferenceUsed for to be used Using the Using 2000 Between %
Population Population 2003 Apport. 2004 Apport. DifferenceUsed for to be used Using the Using 2000 Between %
2003 for 2004 2000 Census or 2003 & 04 IncreaseMunicipality Allocation Allocation Census 02 Estimate Apport. (Decrease)Waite Park 6,644 6,690 $108,670 $107,588 ($1,082) (0.9957)Waseca 9,714 9,717 158,883 156,269 (2,614) (1.6452)West St. Paul 19,624 19,650 320,972 316,011 (4,961) (1.5456)White Bear Lake 24,606 24,874 402,458 400,023 (2,435) (0.6050)Willmar 18,550 18,512 303,405 297,710 (5,695) (1.8770)Winona 27,100 27,069 443,251 435,324 (7,927) (1.7884)Woodbury 48,150 49,170 787,547 790,751 3,204 0.4068Worthington 11,287 11,287 184,612 181,518 (3,094) (1.6759)TOTAL 3,331,862 3,388,654 $54,496,232 $54,496,232 $0
Population apportionment equals total population apportionment divided by the total population times the city's population.
2003 $54,496,232 Equals $16.3561 Per person3,331,862
2004 $54,496,232 Equals $16.0820 Per person3,388,654
The population difference between 2003 and 2004 for allocation purposes is 56,792.
N:\MSAS\Word Documents\FALL BOOK 2003\BKUPDATE 2003.doc
Effects of the 2003 Needs Study Update
The following tabulation reflects the total difference between the 2002 and the 2003 25-year construction (money) needs study. This update was accomplished in five phases to measure the effect each type of revision has to the total needs.
1. Accomplishments and system revisions -- Reflects need changes due to construction, the addition of 20 year reinstatement and the addition of needs for new street designations or a reduction for revocations. This is called the Normal Needs Update.
2. 2003 Traffic Count Update -- is the result of the 2002 traffic
counts updated in 2003. Traffic Data Management Services completed traffic maps of 7 municipalities whose traffic was counted in 2002.
3. 2003 Roadway Unit Cost Revisions -- measures the effect on the
needs between last year’s unit prices to the unit prices approved by the Screening Board at the 2003 Spring Meeting.
4. 2003 Structure and Railroad Cost Revisions -- measures the
effect on the needs between last year’s unit prices to the unit prices approved by the Screening Board at the 2003 Spring Meeting.
5. 2003 Design Table Revisions -- measures the effect on the
revisions to the Design Charts approved by the Screening Board at the 2003 Spring Meeting. There were no Design Table Revisions in 2003.
The resulting 2003 25-year Construction Needs as adjusted in the "2003 Adjusted Construction Needs" spreadsheet in this booklet will be used in computing the 2004 Construction (money) needs apportionment.
N:\M
SAS\
EXC
EL\2
002\
OC
TOB
ER B
OO
K\E
FFEC
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003
MSA
S N
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31,1
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1,01
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32,4
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35,7
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6,78
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0.35
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317,
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8,28
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255,
408
3.08
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436,
136
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46,0
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12,6
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No
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ates
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7,06
2,77
617
4,18
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ve26
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1,88
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07.
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843,
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2,76
9,47
810
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-0.3
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302,
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707
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6,38
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o U
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8,36
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097
7,57
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uth
107,
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403
1,62
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3,05
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0.31
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st B
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7,33
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353
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East
Gra
nd F
orks
11,7
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858
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51,0
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13,1
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884
12.2
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3,70
0,42
49.
81%
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1,51
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49,6
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42,7
27,7
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616
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ina
31,0
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44,4
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9,67
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03%
31,7
42,2
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82.
34%
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er
22,1
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98,3
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4,55
02.
95%
22,4
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6,21
21.
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Fairm
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22,9
32,5
2961
6,94
32.
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688,
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3.00
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0.02
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1,31
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55.
72%
Falc
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760,
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150,
198
8.53
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3.51
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(79,
263)
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3,98
92.
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71,2
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24,7
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6,02
52.
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Farm
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(77,
853)
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0,76
12.
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6,18
20.
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15,6
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9,09
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Ferg
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18,8
04,8
611,
342,
309
7.14
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32.
67%
53,4
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20,7
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301,
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569
10.0
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e18
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2,04
9,59
811
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560,
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3.01
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2,61
0,38
814
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Frid
ley
12,0
98,0
5766
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0.55
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4,58
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12,5
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1,06
33.
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6,27
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314
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0.22
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4,91
52.
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6,47
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5,45
22.
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34,2
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18,5
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Rap
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11,0
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318,
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253,
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21,0
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11,7
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11,6
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man
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126)
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32.
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11,7
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Hib
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33,3
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15.6
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9,
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4,52
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9,66
5,38
128
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58%
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2.45
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12.
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18,3
600.
13%
14,5
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9,68
82.
54%
EFFE
CTS
OF
THE
2003
M.S
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NEE
DS
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DY
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ATE
(Doe
s N
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e N
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of
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F TH
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TH
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002
UP
DA
TE
Effe
ct o
f Nor
mal
U
pdat
ePe
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t ch
ange
Per
cent
of
chan
ge 2
002
to
2003
Perc
ent
Cha
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Effe
ct o
f St
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ure
and
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Upd
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Perc
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Cha
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ge
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002
to
2003
Perc
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Effe
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ge
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pdat
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tern
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20,5
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14.5
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568,
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28,0
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233)
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18,6
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2249
7,23
32.
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040,
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257,
825
3.21
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2,44
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8,55
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151
0,26
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Littl
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No
Upd
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0.00
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42.
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354,
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15,2
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15,7
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3,32
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5,01
9,99
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150,
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170,
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1,15
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338,
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5,65
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7,97
87.
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28
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3.18
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1,71
1,96
64.
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Mon
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4,88
3,06
122
6,68
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3.39
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7,08
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0.57
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0.38
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1,18
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5,64
8,45
31,
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8,41
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7,11
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8,68
9,60
627
8,64
23.
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Mou
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8,95
3,25
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6,10
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272,
629
3.05
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139,
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right
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558,
978
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221)
-0.4
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1,34
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9,78
2,09
922
3,12
12.
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New
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e 14
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(1,0
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0,09
72.
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45,3
600.
32%
13,4
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1.89
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7,60
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10,1
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247,
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11,1
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13,6
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46,6
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1,38
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52.
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46,9
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6,50
40.
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Prio
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e12
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1,56
5,64
412
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431,
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3.44
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1,99
6,94
315
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sey
18,8
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515,
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2.74
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g21
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2.82
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431
1.68
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7,45
9,23
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0,14
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251,
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3.37
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22,4
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7,65
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20.4
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53
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1,83
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33.
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17,5
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19,7
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5,57
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16,6
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5,46
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224
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Virg
inia
13,4
68,9
8927
1,96
12.
02%
366,
756
2.72
%14
,107
,706
638,
717
4.74
%W
acon
ia4,
270,
017
190.
00%
139,
287
3.26
%4,
409,
323
139,
306
3.26
%W
aite
Par
k4,
189,
891
280,
948
6.71
%12
1,52
62.
90%
4,59
2,36
540
2,47
49.
61%
Was
eca
6,03
3,12
352
,115
0.86
%17
5,35
42.
91%
6,26
0,59
222
7,46
93.
77%
Wes
t Sai
nt P
aul
8,57
2,16
427
8,92
83.
25%
277,
530
3.24
%9,
128,
622
556,
458
6.49
%W
hite
Bea
r Lak
e12
,622
,065
494,
138
3.91
%40
9,00
93.
24%
13,5
25,2
1290
3,14
77.
16%
Will
mar
17,9
63,8
781,
259,
892
7.01
%57
1,30
73.
18%
$36,
840
0.21
%19
,831
,917
1,86
8,03
910
.40%
Win
ona
17,3
78,3
20(2
12,8
23)
-1.2
2%54
7,89
43.
15%
17,7
13,3
9133
5,07
11.
93%
Woo
dbur
y42
,327
,066
(2,1
38,2
93)
-5.0
5%1,
238,
855
2.93
%41
,427
,628
(899
,438
)-2
.12%
Wor
thin
gton
11,0
42,3
44(1
14,4
09)
-1.0
4%26
1,28
82.
37%
(5,1
47)
-0.0
5%92
,568
0.84
%11
,276
,644
234,
300
2.12
%ST
ATE
TO
TAL
$2,6
77,0
69,4
98$6
2,18
0,08
92.
32%
$78,
291,
996
2.92
%$3
94,5
500.
01%
$4,8
17,3
660.
18%
$2,8
22,7
53,4
99$1
45,6
84,0
015.
44%
MILEAGE, NEEDS AND APPORTIONMENT
The amount to be allocated in 2004 is unknown at this time so an estimated amount of $108,992,464 is used in this report. This is the amount that was allocated for the 2003 apportionment. The actual amount will be announced in January 2004 when the Commissioner of Transportation makes a determination of the 2004 apportionment. The estimated Maintenance and Construction amounts are not computed in this booklet because of a city's option of receiving a minimum of $1,500 per mile or a percentage up to a maximum of 35% of their total allocation for Maintenance. If a city desires to receive more than the minimum or make a change to their request to cover future maintenance, the city has to inform the Municipal State Aid Needs Unit prior to December 16 of their intention. Annually, a memo is sent prior to this date to each city engineer informing him or her of this option. The continuous increase in M.S.A.S. mileage is due to the increase in the total improved local street mileage of which 20% is allowed for M.S.A. street designation, Trunk and County Turnbacks, and the growing number of cities over 5,000 population.
* Excluded Ely, Luverne, Pipestone, St. Paul Park which dropped below 5,000 population but received a reduced allocation per legislative action.** Excluded Redwood Falls and Eveleth. Added Redwood Falls back in 1997 apportionment and St. Paul Park in 1998.
M.S.A.S. Mileage, Needs and Apportionment 1958 to 2003
N:\M
SA
S\E
XC
EL\
2003
\OC
TOB
ER
BO
OK
\NE
ED
S M
ILE
AG
E 2
003
FIN
AL.
XLS
CIT
Y
2002
MSA
S N
EED
S M
ILEA
GE
2003
MSA
S N
EED
S M
ILEA
GE
DIF
FER
ENC
E IN
MIL
EAG
EC
ITY
2002
MSA
S N
EED
S M
ILEA
GE
2003
MSA
S N
EED
S M
ILEA
GE
DIF
FER
ENC
E IN
MIL
EAG
EC
ITY
2002
MSA
S N
EED
S M
ILEA
GE
2003
MSA
S N
EED
S M
ILEA
GE
DIF
FER
ENC
E IN
MIL
EAG
E
Alb
ert L
ea
18.7
418
.74
Gle
ncoe
6.98
6.98
Ots
ego
15.9
316
.37
0.44
Ale
xand
ria15
.73
15.9
00.
17G
olde
n Va
lley
23.5
723
.57
Ow
aton
na17
.56
18.1
90.
63A
ndov
er36
.72
36.7
2G
rand
Rap
ids
11.4
011
.47
0.07
Plym
outh
54.7
254
.72
Ano
ka12
.64
12.6
4H
am L
ake
26.5
126
.51
Prio
r Lak
e15
.78
17.5
81.
80A
pple
Val
ley
35.0
435
.54
0.50
Has
tings
19
.27
19.2
7R
amse
y29
.56
29.3
2(0
.24)
Ard
en H
ills
7.41
7.42
0.01
Her
man
tow
n14
.15
14.0
8(0
.07)
Red
Win
g23
.82
23.8
2A
ustin
27.7
027
.70
Hib
bing
51.3
151
.31
Red
woo
d Fa
lls7.
877.
87B
axte
r12
.77
12.7
7H
opki
ns
9.32
9.32
Ric
hfie
ld25
.08
25.0
8B
emid
ji16
.24
16.2
50.
01H
ugo
16.7
916
.79
Rob
bins
dale
10.1
09.
51(0
.59)
Big
Lak
e6.
376.
37H
utch
inso
n16
.65
16.6
5R
oche
ster
65
.33
66.5
51.
22B
lain
e40
.30
40.5
20.
22In
tern
atio
nal F
alls
8.06
8.06
Rog
ers
0.00
0.00
Blo
omin
gton
75.0
675
.02
(0.0
4)In
ver G
rove
Hei
ghts
23.8
623
.86
Ros
emou
nt24
.67
25.9
31.
26B
rain
erd
16.1
916
.12
(0.0
7)La
Cre
scen
t5.
665.
66R
osev
ille
28.7
028
.70
Bro
okly
n C
ente
r21
.56
21.5
6La
ke C
ity6.
506.
50Sa
int A
ntho
ny5.
635.
63B
rook
lyn
Park
48.0
848
.08
Lake
Elm
o11
.42
11.4
2Sa
int C
loud
58.1
560
.26
2.11
Buf
falo
13.8
714
.17
0.30
Lake
ville
50.6
051
.95
1.35
Sain
t Fra
ncis
9.81
10.3
70.
56B
urns
ville
44.0
544
.05
Lino
Lak
es20
.55
20.5
5Sa
int J
osep
h0.
003.
473.
47C
ambr
idge
11.0
711
.07
Litc
hfie
ld8.
588.
58Sa
int L
ouis
Par
k31
.19
31.1
9C
ham
plin
17.0
117
.01
Littl
e C
anad
a10
.49
10.4
9Sa
int M
icha
el17
.60
18.8
81.
28C
hanh
asse
n22
.27
22.2
7Li
ttle
Falls
15.9
815
.98
Sain
t Pau
l16
5.16
165.
13(0
.03)
Cha
ska
15.1
315
.13
Mah
tom
edi
8.62
8.62
Sain
t Pau
l Par
k4.
964.
92(0
.04)
Chi
shol
m7.
997.
99M
anka
to30
.57
33.2
72.
70Sa
int P
eter
13.8
814
.24
0.36
Clo
quet
20.1
420
.14
Map
le G
rove
48.6
249
.10
0.48
Sart
ell
13.3
314
.28
0.95
Col
umbi
a H
eigh
ts
12.5
312
.53
Map
lew
ood
31.7
131
.71
Sauk
Rap
ids
11.4
311
.87
0.44
Coo
n R
apid
s41
.82
41.8
2M
arsh
all
15.4
815
.48
Sava
ge24
.92
24.9
2C
orco
ran
14.8
014
.80
Men
dota
Hei
ghts
14.1
614
.39
0.23
Shak
opee
23.6
124
.53
0.92
Cot
tage
Gro
ve31
.43
31.4
40.
01M
inne
apol
is
203.
3520
3.00
(0.3
5)Sh
orev
iew
18.5
718
.57
Cro
okst
on11
.64
11.7
10.
07M
inne
tonk
a49
.89
49.8
9Sh
orew
ood
8.24
8.24
Cry
stal
17.8
817
.88
Mon
tevi
deo
8.25
8.25
Sout
h St
. Pau
l16
.82
16.8
2D
ayto
n9.
289.
28M
ontic
ello
9.04
9.04
Sprin
g La
ke P
ark
5.82
5.82
Det
roit
Lake
s12
.41
13.3
30.
92M
oorh
ead
29.7
429
.74
Stew
artv
ille
3.99
3.99
Dul
uth
112.
1811
2.18
Mor
ris8.
118.
11St
illw
ater
15.4
515
.45
Eaga
n43
.94
46.1
52.
21M
ound
8.05
8.05
Thie
f Riv
er F
alls
14.9
215
.06
0.14
East
Bet
hel
26.9
026
.91
0.01
Mou
nds
View
11.2
612
.51
1.25
Vadn
ais
Hei
ghts
8.32
8.32
East
Gra
nd F
orks
15.1
915
.19
New
Brig
hton
14.9
214
.92
Virg
inia
15.9
315
.93
Eden
Pra
irie
42.6
645
.40
2.74
New
Hop
e 12
.70
12.7
0W
acon
ia5.
535.
53Ed
ina
40.2
740
.27
New
Pra
gue
0.00
0.00
Wai
te P
ark
6.48
6.12
(0.3
6)El
k R
iver
30
.42
30.4
2N
ew U
lm15
.33
15.3
3W
asec
a6.
426.
42Fa
irmon
t 19
.49
19.4
9N
orth
Bra
nch
21.9
322
.53
0.60
Wes
t St.
Paul
13.3
113
.54
0.23
Falc
on H
eigh
ts2.
542.
54N
orth
Man
kato
13.3
813
.38
Whi
te B
ear L
ake
20.3
520
.35
Farib
ault
22.4
522
.80
0.35
Nor
th S
t. Pa
ul10
.95
11.4
00.
45W
illm
ar23
.91
23.9
1Fa
rmin
gton
13.8
513
.85
Nor
thfie
ld12
.06
12.3
60.
30W
inon
a21
.75
21.7
70.
02Fe
rgus
Fal
ls24
.32
24.3
2O
ak G
rove
19.5
019
.50
Woo
dbur
y44
.96
46.0
31.
07Fo
rest
Lak
e20
.59
22.3
51.
76O
akda
le18
.39
18.3
9W
orth
ingt
on11
.39
11.3
9Fr
idle
y24
.81
24.8
1O
rono
12.5
812
.58
TOTA
L3,
080.
673,
112.
4931
.82
MSA
S N
EED
S M
ILEA
GE
CO
MPA
RIS
ON
Mile
age
does
not
incl
ude
New
Pra
gue
and
Rog
ers.
2003 Itemized Tabulation of Needs
The 2003 money needs reflects an increase due to the updating of the needs, new designations and an increase in unit prices. See the Screening Board Resolutions in the back of this book for the unit prices used in the 2003 needs computation. The 2003 itemized tabulation of needs on the following page shows all the construction items except the "after the fact needs" used in the Municipal State Aid Needs Study. The tabulation is provided to give each municipality the opportunity to compare its needs of the individual construction items to that of other cities. The cost per mile shown on this report does not include bridges and 20% of the engineering cost applied to the bridges because large bridges in some cities distort the average. The average is a more comparable cost for roadway construction cost per mile without bridges. The overall average cost per mile is $906,912. Lake Elmo has the lowest cost per mile with $414,299 while Crookston has the highest cost with $1,634,010 per mile. The five cities that exceed $1,200,000 per mile are listed alphabetically as follows: Crookston, Fairmont, Minneapolis, Saint Paul, Sauk Rapids. The five cities than are less than $500,000 per mile are: Corcoran, Lake Elmo, Oakdale, Shoreview, and Spring Lake Park. Itemized Tabulation of Needs 2003.doc
NOTES and COMMENTS
2003
Item
By
Item
Tab
ulat
ion
Of N
eeds
CIT
YC
OM
PLET
EPA
RTI
AL
CU
RB
AN
DR
ETA
ININ
GR
AIL
RO
AD
TOTA
LTO
TAL
CO
STM
UN
ICIP
ALI
TYN
UM
BER
GR
AD
ING
STO
RM
SEW
ERST
OR
M S
EWER
BA
SESU
RFA
CE
SHO
ULD
ERG
UTT
ERSI
DEW
ALK
SIG
NA
LSLI
GH
TIN
GW
ALL
SST
RU
CTU
RES
CR
OSS
ING
SEN
GIN
EER
ING
MA
INTE
NA
NC
EN
EED
SM
ILEA
GE
PER
MIL
EM
UN
ICIP
ALI
TYA
LBE
RT
LEA
101
$2,1
38,2
05$2
21,3
43$7
89,7
85$3
,666
,496
$1,4
34,4
32$1
6,84
4$8
56,7
60$1
,119
,599
$967
,510
$982
,400
$39,
000
$642
,530
$1,8
55,5
00$2
,946
,081
$144
,571
$17,
821,
056
18.7
4$9
50,9
64A
LBE
RT
LEA
ALE
XA
ND
RIA
102
1,07
2,73
499
0,89
434
8,99
42,
583,
719
1,29
3,38
24,
007
627,
816
1,06
3,33
896
6,58
068
2,40
017
9,55
00
01,
962,
684
122,
581
11,8
98,6
7915
.90
748,
345
ALE
XA
ND
RIA
AN
DO
VE
R19
81,
695,
523
3,88
6,36
70
3,08
1,68
72,
382,
160
153,
524
1,29
7,55
23,
928,
581
1,29
0,22
01,
650,
400
00
160,
750
3,90
5,35
019
8,85
423
,630
,968
36.7
264
3,54
5A
ND
OV
ER
AN
OK
A10
31,
168,
801
1,91
2,30
666
,160
1,98
9,30
91,
108,
746
072
6,53
61,
039,
256
575,
360
689,
600
13,0
000
01,
857,
811
94,4
7611
,241
,361
12.6
488
9,34
8A
NO
KA
AP
PLE
VA
LLE
Y18
62,
955,
414
2,06
6,72
61,
173,
513
7,92
8,46
73,
342,
234
01,
762,
120
3,00
0,77
62,
646,
470
1,87
2,00
015
,000
00
5,35
2,54
230
7,06
332
,422
,325
35.5
491
2,27
7A
PP
LE V
ALL
EY
AR
DE
N H
ILLS
187
432,
118
970,
305
18,1
941,
135,
042
552,
141
025
2,25
642
9,44
032
8,91
034
2,40
078
,590
023
2,75
095
4,42
747
,391
5,77
3,96
47.
4277
8,16
2A
RD
EN
HIL
LSA
US
TIN
104
3,54
7,40
21,
842,
812
559,
052
4,30
7,90
32,
257,
017
01,
090,
896
1,60
7,15
71,
440,
880
1,10
2,40
00
6,93
3,20
01,
151,
750
5,16
8,09
622
7,16
531
,235
,730
27.7
01,
127,
644
AU
STI
NB
AX
TER
230
511,
560
1,43
8,72
810
0,89
41,
386,
555
1,01
0,22
80
623,
096
543,
438
626,
200
443,
200
00
01,
336,
783
83,7
498,
104,
431
12.7
763
4,64
6B
AX
TER
BE
MID
JI10
575
4,32
034
2,31
226
4,64
01,
561,
804
1,36
7,99
90
476,
672
750,
365
883,
500
488,
000
068
6,14
049
7,50
01,
614,
649
131,
500
9,81
9,40
116
.25
604,
271
BE
MID
JIB
IG L
AK
E23
244
1,06
397
5,45
431
,426
1,15
7,52
745
4,95
60
344,
648
536,
296
197,
470
311,
200
00
42,7
5089
8,55
934
,700
5,42
6,04
96.
3785
1,81
3B
IG L
AK
EB
LAIN
E10
61,
500,
411
4,17
9,77
622
2,46
33,
995,
619
2,91
7,68
915
,852
1,53
4,12
82,
550,
914
2,20
0,07
01,
692,
800
00
04,
161,
944
264,
213
25,2
35,8
7940
.52
622,
801
BLA
INE
BLO
OM
ING
TON
107
7,93
6,75
08,
302,
937
2,10
6,36
916
,777
,799
7,24
8,63
70
5,74
0,18
47,
496,
564
6,22
0,77
04,
762,
400
1,23
7,99
539
2,84
01,
268,
750
13,8
98,4
0476
1,56
284
,151
,961
75.0
21,
121,
727
BLO
OM
ING
TON
BR
AIN
ER
D10
81,
106,
644
185,
311
484,
622
2,32
3,45
51,
254,
787
066
5,61
680
4,10
770
7,73
060
3,20
00
00
1,62
7,09
111
4,29
79,
876,
860
16.1
261
2,70
8B
RA
INE
RD
BR
OO
KLY
N C
EN
TER
109
1,30
9,19
671
5,50
369
7,98
82,
921,
073
1,74
5,30
00
869,
504
1,15
4,35
71,
705,
620
946,
400
60,8
670
02,
425,
163
186,
856
14,7
37,8
2721
.56
683,
573
BR
OO
KLY
N C
EN
TER
BR
OO
KLY
N P
AR
K11
01,
541,
111
2,47
0,80
454
3,33
94,
578,
173
3,79
2,63
35,
668
917,
872
1,54
7,64
53,
622,
660
1,62
8,00
00
00
4,12
9,58
137
8,85
925
,156
,345
48.0
852
3,21
8B
RO
OK
LYN
PA
RK
BU
FFA
LO21
31,
216,
807
2,11
3,05
595
,105
2,72
0,45
11,
076,
785
091
4,80
81,
428,
315
572,
880
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$120
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$48,
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$207
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$177
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TENTATIVE 2004 CONSTRUCTION NEEDS and CONSTRUCTION NEEDS APPORTIONMENT
These tabulations show each municipality's tentative adjusted construction needs and tentative construction needs apportionment based on a projected apportionment amount. The actual amount of the road user fund for distribution to the Municipal State Aid Account will not be available until January 2004. 50% of the total apportionment is determined on a prorated share that each city's adjusted construction needs bears to the total of all the adjusted construction needs. The 25-year construction needs shown on this report are computed from the annual Needs Updates submitted by each city. The adjusted 25 year construction needs are the result of subtracting for the Unencumbered Construction Fund and adding or subtracting for Bond Accounts, adding Non-existing Bridge Adjustments and Right-of-Way "After the fact needs", and adding or subtracting Individual Adjustments. These adjustments to the actual needs are made as directed by the Screening Board. The September 1, 2003 unencumbered construction fund balance was used as the adjustment in this report. The unencumbered balance as of December 31, 2003 will be used for the 2004 January apportionment. This summary provides specific data and shows the impact of the adjustments to each municipality for the Screening Board's use in establishing the 2004 Tentative Construction Needs Apportionment Determination. The adjustments are listed individually in the section of this booklet titled Adjustments to the 25 Year Construction Needs. N:\MSAS\Word Documents\2003\October 2003 Book\CONST NEEDS APPORT (TENT) 2003.doc
N:\M
SAS\
EXC
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N:\MSAS\EXCEL\2003\OCTOBER 2003 BOOK\ADJUSTED CONSTRUCTION NEEDS APPORTIONMENT 2003 (Old Book File B).XLS
Construction (+) Needs TH 2004
2003 Apportion- Turnback Construction % Adjusted ment Minus Main- Needs Of
The unencumbered amount available as of December 31, 2002 will be used as a deduction from each city's total needs adjustment for the 2003 apportionment. The August 31, 2003 balance was used in this booklet for estimation purposes.
The total fund balance decreased by $33,187,117 between September 1, 2002 and December 31, 2002. The total fund balance decreased by $19,331,109 between September 1, 2002 and August 31, 2003. The August 31, 2003 unencumbered balance available includes the 2003 total construction apportionment amount of $82,974,496. Remaining bond principal owed and State Aid advances have not been deducted from the unencumbered balance available.
Unencumbered Unencumbered Difference Percentage Ratio bet Balance Balance Between of Total Balance & Available Available 08-31-03 Amount City's 2003
N:\MSAS\EXCEL\2003\OCTOBER 2003 BOOK\EXCESS UNENCUMBERED CONST FUND BALANCE ESTIMATED.XLS September 23, 2003January 2003 Unencumbered Ratio bet Construction Amount Balance & First Year Excess
Allotment Available City's 2003 of Multiplier BalanceConstruction Adjustment Adjustment
EXCESS UNENCUMBERED CONSTRUCTIONFUND BALANCE ADJUSTMENT FOR 2004
ESTIMATED- BASED ON AUGUST 31, 2003 BALANCE
That the December 31 construction fund balance will be compared to the annual construction allotment from January of the same year.
If the December 31 construction fund balance exceeds 3 times the January construction allotment and $1,000,000, the first year adjustment to the Needs will be 1 times the December 31 construction fund balance. In each consecutive year the December 31 construction fund balance exceeds 3 times the January construction allotment and $1,000,000, the adjustment to the Needs will be increased to 2, 3, 4, etc. times the December 31 construction fund balance until such time the Construction Needs are reduced to zero.
If the December 31 construction fund balance drops below 3 times the January construction allotment and subsequently increases to over 3 times, the multipliers shall start over with one.
This adjustment will be in addition to the unencumbered construction fund balance adjustment, and takes effect for the 2004 apportionment.
January 2003 Unencumbered Ratio bet Construction Amount Balance & First Year Excess
Allotment Available City's 2003 of Multiplier BalanceConstruction Adjustment Adjustment
The following paragraphs are taken from the minutes of the June, 1998 Screening Board meeting:
The recommendation of the Needs Study Subcommittee is to not give needs for combination routes after January 1, 2000. There are only a few combination routes on the system. Virginia and New Ulm are eliminating theirs. Robbinsdale has been eliminating the ones they have. Edina may be the only one left with combination routes. David Jessup indicated that the metro area is in support of eliminating needs as recommended.
And
David Jessup made a motion to approve the recommendation of the Needs Study Subcommittee which is to allow needs this year and next year and to disallow needs on combination routes after that. Terry Wotzka seconded the motion. The motion carried.
Robbinsdale revoked segment 158-516-010 in 2000 but concurrence was never received from Hennepin County. MSAS combination routes cannot be revoked without county concurrence. Therefore, 158-516-010 was reinstated on Robbinsdale’s MSAS system as 158-416-010. (The new data collector does not allow route numbers greater than 499.) Per Screening Board motion, the needs for the following segments have been removed from this year’s Needs Study.
CITY SEGMENT LENGTH 2003 NEEDS ADJUSTMENT
Robbinsdale 158-416-010 0.74 miles $1,477,845 Total 0.74 miles $1,477,845 Robbinsdale’s 2004 needs adjustment will be $1,477,845.
Individual Adjustments Maple Grove non existing bridge adjustment
In the January 2003 allocation, Maple Grove was given a non existing bridge adjustment for bridge number 27A69 of $3,348,800. This number was computed incorrectly. It should have been $3,993,800. That is a difference of $645,000. This dollar amount will be included as a one time positive Needs adjustment for Maple Grove this year. Result: Maple Grove receives a one time positive Needs adjustment in the Individual Adjustments column of $645,000 to its 2003 Needs. N:\MSAS\Word Documents\2003\October 2003 Book\Individual Adjustments Maple Grove.doc
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An equal opportunity employer N:\MSAS\Word Documents\2003\October 2003 Book\Money Needs Approval Letter 2003.doc
October 22, 2003 Carol Molnau, Commissioner Mail Stop 100 395 John Ireland Blvd. St. Paul, MN 55155 Dear Commissioner Molnau: We, the undersigned, as members of the 2003 Municipal Screening Board, having reviewed all information available in relation to the 25 year money needs of the Municipal State Aid Street System do hereby submit our findings as required by Minnesota Statutes. We recommend that these findings be modified as required by Screening Board Resolutions, and that any new municipalities that become eligible for State Aid by special census, incorporation, annexation or population estimates have their mileage and resulting money needs established and included in our findings. This Board, therefore, recommends that the money needs, as listed on the attached, be modified as required and used as the basis for apportioning to the urban municipalities the 2004 Apportionment Sum as provided by Minnesota Statutes, Chapter 162.13, Subdivision 1.
Lee Gustafson Minnetonka
Chair
Mike Metso
Duluth Vice Chair
Maria Hagen St. Louis Park
Secretary
John Suihkonen Hibbing District 1
Dave Kildahl Crookston, T R Falls
District 2
Brett Weiss Monticello District 3
Dan Edwards Fergus Falls
District 4
Shelly Pederson
Bloomington Metro West
Tim Murray
Faribault District 6
Tim Loose St. Peter District 7
Dave Berryman
Montevideo District 8
Chuck Ahl Maplewood Metro East
Mike Metso Duluth
Paul Ogren Minneapolis
Paul Kurtz Saint Paul
Attachment: Money Needs Listing
N:\MSAS\EXCEL\2003\OCTOBER 2003 BOOK\2003 Adjusted Construction Needs Recommendations.xls 19-Sep-03
Adjusted Adjusted Construction Construction
Municipality Needs Municipality NeedsAlbert Lea $16,450,388 Forest Lake $21,214,268Alexandria 11,860,200 Fridley 12,355,121Andover 24,920,427 Glencoe 6,978,225Anoka 11,089,966 Golden Valley 17,848,115Apple Valley 30,747,718 Grand Rapids 11,286,467Arden Hills 4,778,591 Ham Lake 20,500,614Austin 30,670,554 Hastings 11,676,497Baxter 7,797,178 Hermantown 11,076,829Bemidji 10,095,724 Hibbing 39,820,403Big Lake 5,426,049 Hopkins 9,666,381Blaine 25,806,142 Hugo 9,766,836Bloomington 94,821,008 Hutchinson 14,704,315Brainerd 6,641,475 International Falls 6,660,050Brooklyn Center 18,164,285 Inver Grove Heights 21,094,630Brooklyn Park 25,882,188 La Crescent 5,641,664Buffalo 14,099,863 Lake City 5,506,848Burnsville 36,341,294 Lake Elmo 4,625,218Cambridge 7,441,271 Lakeville 53,069,186Champlin 4,877,001 Lino Lakes 17,776,220Chanhassen 9,129,810 Litchfield 7,669,793Chaska 10,729,324 Little Canada 10,882,224Chisholm 5,925,809 Little Falls 15,378,239Cloquet 16,443,587 Mahtomedi 4,997,914Columbia Heights 12,758,227 Mankato 28,584,534Coon Rapids 32,512,052 Maple Grove 58,891,479Corcoran 6,861,819 Maplewood 32,501,627Cottage Grove 27,775,257 Marshall 12,216,798Crookston 16,582,540 Mendota Heights 8,254,366Crystal 14,303,225 Minneapolis 293,457,404Dayton 6,129,625 Minnetonka 41,179,452Detroit Lakes 8,706,710 Montevideo 4,908,970Duluth 110,730,486 Monticello 6,629,510Eagan 24,668,724 Moorhead 32,264,119East Bethel 21,381,918 Morris 5,658,953East Grand Forks 12,893,821 Mound 7,648,485Eden Prairie 38,632,298 Mounds View 8,879,194Edina 31,918,512 New Brighton 9,782,099Elk River 22,750,070 New Hope 13,178,295Fairmont 24,316,357 New Prague 2,237,215Falcon Heights 1,746,904 New Ulm 14,569,083Faribault 24,732,353 North Branch 14,168,381Farmington 14,878,366 North Mankato 13,210,705Fergus Falls 19,985,649 North St. Paul 7,862,242
2004 ADJUSTED CONSTRUCTION NEEDS RECOMMENDATIONSBased on the 2003 Needs Study
The Needs for New Prague and Rogers are based upon the lowest cost per mile of any other city
Adjusted Adjusted Construction Construction
Municipality Needs Municipality NeedsNorthfield $10,351,804 St. Paul Park $3,672,399Oak Grove 13,960,599 St. Peter 13,803,914Oakdale 8,919,279 Sartell 13,821,909Orono 12,679,082 Sauk Rapids 12,128,688Otsego 13,113,867 Savage 17,296,523Owatonna 18,023,073 Shakopee 15,971,915Plymouth 50,432,889 Shoreview 8,918,045Prior Lake 10,813,195 Shorewood 3,800,260Ramsey 14,724,763 South St. Paul 11,934,641Red Wing 22,300,151 Spring Lake Park 2,631,812Redwood Falls 7,885,521 Stewartville 4,057,354Richfield 25,657,251 Stillwater 10,640,026Robbinsdale 4,998,325 Thief River Falls 17,921,585Rochester 57,592,836 Vadnais Heights 5,657,519Rogers 3,852,981 Virginia 13,275,874Rosemount 17,770,809 Waconia 3,976,720Roseville 20,880,014 Waite Park 4,622,643St. Anthony 6,849,464 Waseca 5,737,363St. Cloud 49,624,718 West St. Paul 8,418,461Saint Francis 9,041,363 White Bear Lake 13,462,368St. Joseph 2,237,573 Willmar 15,491,155St. Louis Park 30,274,028 Winona 16,212,047St. Michael 15,622,877 Woodbury 50,902,675St. Paul 240,373,498 Worthington 7,830,325
STATE TOTAL $2,810,849,913
Theoretical 2004 APPT.xls 19-Sep-03
Tentative 2004 Apportionment Tentative
using the Construction Theoretical 2000 Census Needs 2004 Total Distribution
informational purposes only. The actual revenue will be announced in January 2004, when the Commissioner of Transportation determines the annual allotments.
THEORETICAL 2004 M.S.A.S. TOTAL APPORTIONMENT
The following tabulation shows each municipality's tentative construction (money) needs and population apportionment amounts for 2004. The tentative apportionment shown in this summary is for
Tentative 2004 Apportionment Tentative
using the Construction Theoretical 2000 Census Needs 2004 Total Distribution
Estimated Increase %2003 Total 2004 Total (Decrease) Increase
Municipality Apportionment Apportionment Amount DecreaseSt. Francis $320,140 $266,142 ($53,998) -16.8670St. Joseph 0 124,055 124,055 N/ASt. Louis Park 1,310,292 1,304,856 (5,436) -0.4149St. Michael 406,442 482,105 75,663 18.6159St. Paul 9,214,572 9,278,718 64,146 0.6961St. Paul Park 178,848 152,936 (25,912) -14.4883St. Peter 412,081 427,351 15,270 3.7056Sartell 404,226 443,427 39,201 9.6978Sauk Rapids 323,738 418,186 94,448 29.1742Savage 708,771 707,815 (956) -0.1349Shakopee 717,570 693,556 (24,014) -3.3466Shoreview 599,638 598,229 (1,409) -0.2350Shorewood 242,435 195,532 (46,903) -19.3466South St. Paul 573,161 557,404 (15,757) -2.7491Spring Lake Park 165,185 160,639 (4,546) -2.7521Stewartville 172,653 167,791 (4,862) -2.8161Stillwater 447,468 464,766 17,298 3.8658Thief River Falls 499,260 482,320 (16,940) -3.3930Vadnais Heights 326,500 322,462 (4,038) -1.2368Virginia 428,078 421,924 (6,154) -1.4376Waconia 195,472 199,104 3,632 1.8581Waite Park 188,293 196,957 8,664 4.6013Waseca 274,922 267,189 (7,733) -2.8128West St. Paul 479,462 478,764 (698) -0.1456White Bear Lake 661,865 660,289 (1,576) -0.2381Willmar 637,464 597,199 (40,265) -6.3164Winona 769,746 748,749 (20,997) -2.7278Woodbury 1,853,287 1,774,846 (78,441) -4.2325Worthington 383,346 332,901 (50,445) -13.1591TOTAL $108,992,464 $108,992,464 $0 0.0000
9/19
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e co
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9/19
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3
2004
2004
2004
2003
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13.5
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20.3
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12.3
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18.5
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11.8
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15.0
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22.2
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26.9
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40.5
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22.8
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15
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15
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shal
l15
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ll14
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52
9/19
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3
2004
2004
2004
2003
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03Te
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2003
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Sav
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24.9
2
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akes
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woo
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8730
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,938
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8.24
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Lak
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iew
12.5
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to13
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14,6
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n V
alle
y23
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rand
Rap
ids
11.4
730
,089
Lake
ville
51.9
5
14
,328
Wai
te P
ark
6.12
14,6
03S
tillw
ater
15.4
530
,082
La C
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5.66
14
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Riv
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utch
inso
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19N
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lm15
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ark
4.92
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14.2
430
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den
Val
ley
23.5
7
14
,080
Ale
xand
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21M
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9.04
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no L
akes
20.5
5
14
,041
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ona
21.7
714
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Litc
hfie
ld8.
5829
,733
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tin27
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13,7
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hish
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7.99
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atio
nal F
alls
8.06
29,3
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rain
erd
16.1
2
13
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Cam
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12.5
829
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rnat
iona
l Fal
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06
13,3
82M
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9.04
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78W
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ingt
on11
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all
15.4
8
13
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Ros
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ta H
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acon
ia5.
5313
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Lake
City
6.50
29,1
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ak G
rove
19.5
013
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Red
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g23
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utch
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iew
12.5
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23.5
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12
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ar23
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prin
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ark
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tillw
ater
15.4
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e17
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ingt
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ham
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25.9
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11.7
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7.87
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over
36.7
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8.62
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11.4
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20.3
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24.3
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2812
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And
over
36.7
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ake
22.3
5
10
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Brig
hton
14.9
212
,675
St.
Fran
cis
10.3
725
,665
Mon
tevi
deo
8.25
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Det
roit
Lake
s13
.33
12,6
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t. M
icha
el18
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25,5
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ke E
lmo
11.4
2
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kope
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illm
ar23
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24,9
77R
amse
y29
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illm
ar23
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loqu
et20
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orris
8.11
10
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St.
Jose
ph3.
4712
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Her
man
tow
n14
.08
24,5
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hish
olm
7.99
10
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Ard
en H
ills
7.42
12,4
51E
ast G
rand
For
ks15
.19
24,4
24R
osem
ount
25.9
3
9,
992
Bla
ine
40.5
212
,313
Chi
shol
m7.
9924
,402
Ale
xand
ria15
.90
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8N
orth
Bra
nch
22.5
312
,158
Ale
xand
ria15
.90
24,3
89
9/19
/200
3
2004
2004
2004
2003
Tent
ativ
e20
03Te
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ive
2003
Tent
ativ
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Popu
latio
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ality
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age
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Mile
Mun
icip
ality
Mile
age
Per N
eed
Mile
Mun
icip
ality
Mile
age
Per N
eed
Mile
Oro
no12
.58
$9,7
48W
est S
t. P
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13.5
4$1
2,02
0B
emid
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$24,
291
Elk
Riv
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9B
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endo
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ts14
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54S
t. M
icha
el18
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9,53
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rior L
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17.5
811
,891
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Riv
er30
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erm
anto
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14.0
8
9,
341
Bax
ter
12.7
711
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Mor
ris8.
1123
,815
Virg
inia
15.9
3
9,
244
Has
tings
19.2
711
,715
Sho
rew
ood
8.24
23,7
30D
etro
it La
kes
13.3
3
9,
117
Mon
tevi
deo
8.25
11,5
04O
tseg
o16
.37
23,5
53C
loqu
et20
.14
9,08
5H
ugo
16.7
911
,246
Cha
nhas
sen
22.2
723
,534
Ferg
us F
alls
24.3
2
9,
061
Mah
tom
edi
8.62
11,2
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osem
ount
25.9
323
,241
Thie
f Riv
er F
alls
15.0
6
9,
020
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dota
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ghts
14.3
911
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Lak
e26
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irmon
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rook
lyn
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k48
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ew P
ragu
e5.
4022
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Fran
cis
10.3
7
8,
809
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an46
.15
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34C
ambr
idge
11.0
722
,698
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ton
9.28
8,
665
Rob
bins
dale
9.51
10,1
61B
rain
erd
16.1
222
,392
Rog
ers
9.30
8,
664
Ram
sey
29.3
29,
709
Mon
tevi
deo
8.25
22,1
86C
ambr
idge
11.0
7
8,
493
Frid
ley
24.8
19,
628
Eas
t Bet
hel
26.9
122
,054
Ham
Lak
e26
.51
8,22
3O
akda
le18
.39
9,37
7D
etro
it La
kes
13.3
321
,745
Ots
ego
16.3
7
8,
066
Sho
revi
ew18
.57
9,28
4D
ayto
n9.
2821
,435
Eas
t Gra
nd F
orks
15.1
9
8,
013
Cor
cora
n14
.80
8,96
3H
ibbi
ng51
.31
20,3
54Li
ttle
Falls
15.9
8
8,
006
Sho
rew
ood
8.24
8,91
6R
amse
y29
.32
20,0
37B
axte
r12
.77
7,71
2B
rain
erd
16.1
28,
778
Oak
Gro
ve19
.50
19,6
88H
ugo
16.7
9
7,
567
Spr
ing
Lake
Par
k5.
828,
742
Bax
ter
12.7
719
,517
Eas
t Bet
hel
26.9
1
6,
692
Cha
nhas
sen
22.2
78,
120
Hug
o16
.79
18,8
13N
orth
Bra
nch
22.5
3
6,
409
New
Pra
gue
5.40
8,01
0N
orth
Bra
nch
22.5
318
,566
Cor
cora
n14
.80
6,30
2R
oger
s9.
308,
010
Lake
Elm
o11
.42
18,2
33O
ak G
rove
19.5
0
5,
847
Lake
Elm
o11
.42
7,83
0R
oger
s9.
3016
,673
Hib
bing
51.3
1
5,
351
Cha
mpl
in17
.01
5,54
3C
orco
ran
14.8
015
,266
Ave
rage
$15,
889
$15,
657
$31,
546
NOTES and COMMENTS
OTHER
TOPICS
MARSHALL
NOTES and COMMENTS
September 19, 2003
Certification of MSAS System as Complete
A Certification of a Municipal State Aid Street System may occur when a City certifies to the Commissioner of Transportation that its state aid routes are improved to state aid standards or have no other needs beyond additional surfacing or shouldering needs as identified in the annual State Aid Needs Report. This authority exists under Minnesota Rules 8820.1800 subpart 2, which reads in part:
When the county board or governing body of an urban municipality desires to use a part of its state aid allocation on local roads or streets not on an approved state aid system, it shall certify to the commissioner that its state aid routes are improved to state aid standards or are in an adequate condition that does not have needs other than additional surfacing or shouldering needs identified in its respective state aid needs report. That portion of the county or city apportionment attributable to needs must not be used on the local system.
When a system is certified as complete, the certification shall be good for two years. The dollar amount eligible for use on local streets will be based on the population portion of the annual construction apportionment. The beginning construction account figure for this calculation shall be the construction account balance from December 31 of the year preceding certification plus the amount of the current years construction account which is not generated by construction needs. The dollar amount eligible to be spent on local street systems is determined as follows:
Determine what percentage the population apportionment is of the total apportionment. This percent is then multiplied times the construction allotment. This is the amount of the construction allotment that is generated from the population apportionment. Only its construction allotment is used because the city has already received its maintenance allotment. This is done for each year that there is less money in the city’s unencumbered construction fund account than was generated by its population apportionment.
Population Apportionment / Total Apportionment * Construction Allocation = Local Amount Available.
This formula is used in each preceding year until the balance remaining in the construction account is less than the construction allocation. Then the balance remaining replaces the construction allocation in the above formula. N:\MSAS\Word Documents\Instructions\Certification of MSAS System as Complete.doc
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September 19, 2003
MSAS GENERAL FUND ADVANCES Revised June 1999 November 2000 November 2002 June 2003
Guidelines
The October 2002 Screening Board discussed the possibility of revising the limits that a smaller city may advance, revising the payback period for larger cities, and allowing General Fund Advances on Federal projects. It was explained that any changes were ultimately an administrative decision by the State Aid Engineer with any input and discussion by the Screening Board being taken into consideration. The Screening Board recommended that the limits a smaller city can advance be raised to $1,000,000, allowing all cities up to 3 years to pay back the advance, and to allow advances on Federal projects. After discussing it with State Aid Finance, the following revisions will go into effect for advances from the 2003 allocation: Cities with a construction allotment of $1,000,000 or less can now advance up to three times its previous years construction allotment or $1,000,000, whichever is less when advancing for Municipal State Aid projects. (Fig. I 5-892.563 in the State Aid manual) Cities with a construction allotment of more than $1,000,000 can now advance up to its previous years construction allotment up to a maximum of $3,000,000 when advancing for Municipal State Aid projects. (Fig. I 5-892.563 in the State Aid manual) Cities may advance for Federal Projects that are programmed by the ATP in the STIP and are eligible for State Aid financing. The city will agree to authorize repayments from their state aid account or from local funds under a mutually acceptable repayment schedule should said project fail to receive Federal funds for any reason. (Fig. J 5-892.563 in the State Aid manual)
Clarification of Guidelines
The maximum Municipal State Aid construction dollars that can be advanced in any one year shall be the difference between the Municipal State Aid construction fund balance at the end of the preceding calendar year, current year projected disbursements, and $20 million. SALT may decrease the amount of the required reserve as the year progresses. A City Council Resolution is required to advance funds for an MSAS project. A sample resolution can be found in the State Aid manual (Fig. I 5-892.563). The City Council Resolution can be passed at any time, but must be submitted with, or prior to, any payment requests. It need not be project specific, but must include the maximum amount of advance the City Council is authorizing for financing approved Municipal State Aid Street projects in that. The resolution should be mailed directly to State Aid Finance. The resolution does not reserve the funds. The funds are paid on a first come first served basis established by payment requests. As payment requests are submitted by the city, the
amount required to process the payment (up to the resolution/allowable amount) will be added to the city’s account. The payment request is verified by the form ‘Report of State Aid Contract’. To “reserve” the funds, the City Engineer may submit a “Request to Reserve Advanced Funding” form (Fig. G 5-892.563) up to 8 weeks prior to anticipating or incurring an obligation where advanced funding is required. This form “reserves” the funds in the city’s account. Once the request has been approved by State Aid and the funds added to the city’s account, a copy of the approved request will be returned to the City Engineer. The “Request to Reserve Advanced Funding” form should be mailed to Sandra Martinez in State Aid Finance. This form is not required, but will allow the funds to be set aside up to eight weeks in advance of the payment request. A City Council Resolution and an Advance Construction Agreement are required to advance funds for a Federal Aid project. A sample resolution can be found in the State Aid manual (Fig. J 5-892.563). The actual Agreement that must be processed will be written by Lynnette Roshell. Contact her directly at (651) 282-6479 to get the agreement started. This resolution must be project specific and must include the maximum amount of advance the City Council is authorizing. The resolution and signed Agreement should be mailed directly to Lynnette. General Fund Advance repayments may be relaxed to accommodate the payment on the principal of State Aid bonds. If the General Fund runs out of funds to advance, a city has to submit a new city council resolution if more funds don’t come available until the following year. Advances will always be processed on a ‘first come first served’ basis. All cities will have the option of up to 3 years to payback the State Aid advance. Advances will be allowed for Federal Projects that are programmed by the ATP in the STIP and eligible for State Aid financing. \N:MSAS\Word Documents\Instructions\GENERAL FUND ADVANCES.doc
19-Sep-03
N:\MSAS\EXCEL\OCTOBER 2003 BOOK\PAST HISTORY OF ADMINISTRATIVE ACCOUNT 2003.XLS
The unexpended balance of the administration account at the end of the year istransferred back to the state aid fund from which it was obtained for distribution.
State Aid material etc.
1 1/2 % of the total funds available are set aside for thePAST HISTORY OF ADMINISTRATIVE ACCOUNT
administration of State Aid. The account is used for expensesof Screening Board meetings, Variances meetings, printing of
Each year the Screening Board, provided for in section 162.13, Subdivision 3, may recommend to the commissioner a sum of money that the commissioner shall set aside from the municipal state aid street fund and credit to a research account. The amount so recommended shall not exceed 1/2 of 1% of the preceding apportionment. Any balance remaining in the research account at the end of the each year from sum set aside for the year immediately previous, shall be transferred to the MSAS fund.
Be it resolved that an amount of $544,962 (not to exceed 1/2 of 1% of the 2003 M.S.A.S. Apportionment sum of $108,992,464) shall be set aside from the 2004 Apportionment fund and be credited to the research account.
January 3, 2003
COUNTY HIGHWAY TURNBACK POLICY
Definitions:
County Highway – Either a County State Aid Highway or a County Road
County Highway Turnback- A CSAH or a County Road which has been released by the county and designated as an MSAS roadway. A designation request must be approved and a Commissioner’s Order written. A County Highway Turnback may be either County Road (CR) Turnback or a County State Aid (CSAH) Turnback. (See Minnesota Statute 162.09 Subdivision 1). A County Highway Turnback designation has to stay with the County Highway turned back and is not transferable to any other roadways. Basic Mileage- Total improved mileage of local streets, county roads and county road turnbacks. Frontage roads which are not designated trunk highway, trunk highway turnback or on the County State Aid Highway System shall be considered in the computation of the basic street mileage. A city is allowed to designate 20% of this mileage as MSAS. (See Screening Board Resolutions in the back of the most current booklet).
MILEAGE CONSIDERATIONS
County State Aid Highway Turnbacks
A CSAH Turnback is not included in a city’s basic mileage, which means it is not included in the computation for a city’s 20% allowable mileage. However, a city may draw Construction Needs and generate allocation on 100% of the length of the CSAH Turnback
County Road Turnbacks A County Road Turnback is included in a city’s basic mileage, so it is included in the computation for a city’s 20% allowable mileage. A city may also draw Construction Needs and generate allocation on 100% of the length of the County Road Turnback.
Jurisdictional Exchanges County Road for MSAS Only the extra mileage a city receives in an exchange between a County Road and an MSAS route will be considered as a County Road Turnback. If the mileage of a jurisdictional exchange is even, the County Road will not be considered as a County Road Turnback. If a city receives less mileage in a jurisdictional exchange, the County Road will not be considered as a County Road Turnback.
CSAH for MSAS Only the extra mileage a city receives in an exchange between a CSAH and an MSAS route will be considered as a CSAH Turnback. If the mileage of a jurisdictional exchange is even, the CSAH will not be considered as a CSAH Turnback. If a city receives less mileage in a jurisdictional exchange, the CSAH will not be considered as a CSAH Turnback NOTE: When a city receives less mileage in a CSAH exchange it will have less mileage to designate within its 20% mileage limitation and may have to revoke mileage the following year when it computes its allowable mileage. Explanation: After this exchange is completed, a city will have more CSAH mileage and less MSAS mileage than before the exchange. The new CSAH mileage was included in the city’s basic mileage when it was MSAS (before the exchange) but is not included when it is CSAH (after the exchange). So, after the jurisdictional exchange the city will have less basic mileage and 20% of that mileage will be a smaller number. If a city has more mileage designated than the new, lower 20% allowable mileage, the city will be over designated and be required to revoke some mileage. If a revocation is necessary, it will not have to be done until the following year after a city computes its new allowable mileage. MSAS designation on a County Road County Roads can be designated as MSAS. If a County Road which is designated as MSAS is turned back to the city, it will not be considered as County Road Turnback.
MISCELLANEOUS A CSAH which was previously designated as Trunk Highway turnback on the CSAH system and is turned back to the city will lose all status as a TH turnback and only be considered as CSAH Turnback. A city that had previously been over 5,000 population, lost its eligibility for an MSAS system and regained it shall revoke all streets designated as CSAH at the time of eligibility loss and consider them for MSAS designation. These roads will not be eligible for consideration as CSAH turnback designation. In a city that becomes eligible for MSAS designation for the first time all CSAH routes which serve only a municipal function and have both termini within or at the municipal boundary, should be revoked as CSAH and considered for MSAS designation. These roads will not be eligible for consideration as CSAH turnbacks. N:\MSAS\Word Documents\Instructions\COUNTY HIGHWAY TURNBACK POLICY.doc
CURRENT RESOLUTIONS OF THE
MUNICIPAL SCREENING BOARD
October, 2003
BE IT RESOLVED: ADMINISTRATION
Appointments to Screening Board - Oct. 1961 (Revised June 1981)
That annually the Commissioner of Mn/DOT will be requested to appoint three (3) new members, upon recommendation of the City Engineers Association of Minnesota, to serve three (3) year terms as voting members of the Municipal Screening Board. These appointees are selected from the Nine Construction Districts together with one representative from each of the three (3) major cities of the first class.
Screening Board Chair, Vice Chair and Secretary- June 1987 (Revised June, 2002)
That the Chair Vice Chair, and Secretary, nominated annually at the annual meeting of the City Engineers association of Minnesota and subsequently appointed by the Commissioner of the Minnesota Department of Transportation shall not have a vote in matters before the Screening Board unless they are also the duly appointed Screening Board Representative of a construction District or of a City of the first class.
Appointment to the Needs Study Subcommittee - June 1987 (Revised June 1993)
That the Screening Board Chair shall annually appoint one city engineer, who has served on the Screening Board, to serve a three year term on the Needs Study Subcommittee. The appointment shall be made at the annual winter meeting of the City's Engineers Association. The appointed subcommittee person shall serve as chair of the subcommittee in the third year of the appointment.
Appointment to Unencumbered Construction Funds Subcommittee - Revised June 1979 That the Screening Board past Chair be appointed to serve a three-year term on the Unencumbered Construction Fund Subcommittee. This will continue to maintain an experienced group to follow a program of accomplishments. Appearance Screening Board - Oct. 1962 (Revised Oct. 1982)
That any individual or delegation having items of concern regarding the study of State Aid Needs or State Aid Apportionment amounts, and wishing to have consideration given to these items, shall, in a written report, communicate with the State Aid Engineer. The State Aid Engineer with concurrence of the Chair of the Screening Board shall determine which requests are to be referred to the Screening Board for their consideration. This resolution does not abrogate the right of the Screening Board to call any person or persons before the Board for discussion purposes.
Screening Board Meeting Dates and Locations - June 1996 That the Screening Board Chair, with the assistance of the State Aid Engineer, determine the dates and locations for that year's Screening Board meetings. Research Account - Oct. 1961 That an annual resolution be considered for setting aside a reasonable amount of money for the Research Account to continue municipal street research activity. That an amount of $582,170 (not to exceed 1/2 of 1% of the 2003 MSAS Apportionment sum of $108,992,464) shall be set aside from the 2004 Apportionment fund and be credited to the research account. Soil Type - Oct. 1961
That the soil type classification as approved by the 1961 Municipal Screening Board, for all municipalities under Municipal State Aid be adopted for the 1962 Needs Study and 1963 apportionment on all streets in the respective municipalities. Said classifications are to be continued in use until subsequently amended or revised by Municipal Screening Board action.
That when a new municipality becomes eligible to participate in the MSAS allocation, the soil type to be used for Needs purposes shall be based upon the City Engineer’s recommendation with the concurrence of the District State Engineer. Improper Needs Report - Oct. 1961
That the State Aid Engineer and the District State Aid Engineer are requested to recommend an adjustment of the Needs reporting whenever there is a reason to believe that said reports have deviated from accepted standards and to submit their recommendations to the Screening Board, with a copy to the municipality involved, or its engineer.
New Cities Needs - Oct. 1983 That any new city having determined its eligible mileage, but does not have an approved State Aid Street System, will have its money Needs determined at the cost per mile of the lowest other city. Construction Cut Off Date - Oct. 1962 (Revised 1967)
That for the purpose of measuring the Needs of the Municipal State Aid Street System, the annual cut off date for recording construction accomplishments shall be based upon the project award date and shall be December 31st of the preceding year. Construction Accomplishments - Oct. 1988 (Revised June 1993, October 2001)
That when a Municipal State Aid Street is constructed to State Aid Standards, said street shall be considered adequate for a period of 20 years from the date of project letting or encumbrance of force account funds.
That in the event sidewalk or curb and gutter is constructed for the total length of the segment, those items shall be removed from the Needs for a period of 20 years. All segments considered deficient for Needs purposes and receiving complete Needs shall receive street lighting Needs at the current unit cost per mile. That if the construction of a Municipal State Aid Street is accomplished with local funds, only the Construction Needs necessary to bring the roadway up to State Aid Standards will be permitted in subsequent Needs for 20 years from the date of the letting or encumbrance of force account funds. For the purposes of the Needs Study, these shall be called Widening Needs. At the end of the 20 year period, reinstatement for complete Construction Needs shall be initiated by the Municipality. That Needs for resurfacing, and traffic signals shall be allowed on all Municipal State Aid Streets at all times. That any bridge construction project shall cause the Needs of the affected bridge to be removed for a period of 35 years from the project letting date or date of force account agreement. At the end of the 35 year period, Needs for complete reconstruction of the bridge will be reinstated in the Needs Study at the initiative of the Municipal Engineer. That the adjustments above will apply regardless of the source of funding for the road or bridge project. Needs may be granted as an exception to this resolution upon request by the Municipal Engineer and justified to the satisfaction of the State Aid Engineer (e.g., a deficiency due to changing standards, projected traffic, or other verifiable causes). That in the event that an M.S.A.S. route earning "After the Fact" Needs is removed from the M.S.A.S. system, then, the "After the Fact" Needs shall be removed from the Needs Study, except if transferred to another state system. No adjustment will be required on Needs earned prior to the revocation. Population Apportionment - October 1994, 1996 That beginning with calendar year 1996, the MSAS population apportionment shall be determined using the latest available federal census or population estimates of the State Demographer and/or the Metropolitan Council. However, no population shall be decreased below that of the latest available federal census, and no city dropped from the MSAS eligible list based on population estimates. DESIGN Design Limitation on Non-Existing Streets - Oct. 1965 That non-existing streets shall not have their Needs computed on the basis of urban design unless justified to the satisfaction of the State Aid Engineer. Less Than Minimum Width - Oct. 1961 (Revised 1986)
That if a Municipal State Aid Street is constructed with State Aid funds to a width less than the design width in the quantity tables for Needs purposes, the total Needs shall be taken off such constructed street other than Additional Surfacing Needs.
Additional surfacing and other future Needs shall be limited to the constructed width as reported in the Needs Study, unless exception is justified to the satisfaction of the State Aid Engineer. Greater Than Minimum Width (Revised June 1993)
That if a Municipal State Aid Street is constructed to a width wider than required, Resurfacing Needs will be allowed on the constructed width. Miscellaneous Limitations - Oct. 1961
That miscellaneous items such as fence removal, bituminous surface removal, manhole adjustment, and relocation of street lights are not permitted in the Municipal State Aid Street Needs Study. The item of retaining walls, however, shall be included in the Needs Study.
MILEAGE - Feb. 1959 (Revised Oct. 1994. 1998)
That the maximum mileage for Municipal State Aid Street designation shall be 20 percent of the municipality's basic mileage - which is comprised of the total improved mileage of local streets, county roads and county road turnbacks. Nov. 1965 – (Revised 1969, October 1993, October 1994, June 1996, October 1998) However, the maximum mileage for State Aid designation may be exceeded to designate trunk highway turnbacks after July 1, 1965 and county highway turnbacks after May 11, 1994 subject to State Aid Operations Rules. Nov. 1965 (Revised 1972, Oct. 1993, 1995, 1998) That the maximum mileage for Municipal State Aid Street designation shall be based on the Annual Certification of Mileage current as of December 31st of the preceding year. Submittal of a supplementary certification during the year shall not be permitted. Frontage roads not designated Trunk Highway, Trunk Highway Turnback or County State Aid Highways shall be considered in the computation of the basic street mileage. The total mileage of local streets, county roads and county road turnbacks on corporate limits shall be included in the municipality's basic street mileage. Any State Aid Street that is on the boundary of two adjoining urban municipalities shall be considered as one-half mileage for each municipality. That all mileage on the MSAS system shall accrue Needs in accordance with current rules and resolutions. Oct. 1961 (Revised May 1980, Oct. 1982, Oct. 1983, and June 1993) That all requests for revisions to the Municipal State Aid System must be received by the District State Aid Engineer by March first to be included in that years Needs Study. If a system revision has been requested, a A City Council resolution approving the system revisions and the Needs Study reporting data must be received by May first, to be included in the current year's Needs Study. If no system revisions are requested, the District State Aid Engineer must receive the Normal Needs Updates by March 31st to be included in that years’ Needs Study. Any requests for revisions to the Municipal State Aid Systems received by the District State Aid Engineer after March first will be included in the following year's Needs Study.
One Way Street Mileage - June 1983 (Revised Oct. 1984, Oct. 1993, June 1994, Oct. 1997) That any one-way streets added to the Municipal State Aid Street system must be reviewed by the Needs Study Sub-Committee, and approved by the Screening Board before any one-way street can be treated as one-half mileage in the Needs Study.
That all approved one-way streets be treated as one-half of the mileage and allow one-half complete Needs. When Trunk Highway or County Highway Turnback is used as part of a one-way pair, mileage for certification shall only be included as Trunk Highway or County Turnback mileage and not as approved one-way mileage.
NEEDS COSTS That the Needs Study Subcommittee shall annually review the Unit Prices used in the Needs Study. The Subcommittee shall make its recommendation the Municipal Screening Board at its annual spring meeting. Roadway Item Unit Prices (Reviewed Annually) Right of Way (Needs Only)
$93,000 per Acre
Grading (Excavation)
$3.80 per Cu. Yd.
Base:
Class 5 Gravel
Spec. #2211
$7.30 per Ton
Bituminous Spec. #2350 $31.00 per Ton Surface:
Gravel
Spec. #2118
$5.35 per Ton
Bituminous
Spec. #2350
$31.00 per Ton
Shoulders:
Gravel
Spec. #2221
$13.40 per Ton
Miscellaneous:
Storm Sewer Construction
$257,375 per Mile
Storm Sewer Adjustment
$82,700 per Mile
Special Drainage (rural segments only)
$37,400 per Mile
Street Lighting $80,000 per Mile
Curb & Gutter Construction
$8.00 per Lineal Foot
Sidewalk Construction
$23.50 per Sq. Yd.
Project Development
20%
Removal Items:
Curb & Gutter
$2.60 per Lineal Foot
Sidewalk
$5.50 per Sq. Yd.
Concrete Pavement
$5.40 per Sq. Yd.
Tree Removal
$225.00 per Unit
Traffic Signal Needs Based On Projected Traffic (every segment) Projected Traffic
Percentage X
Unit Price =
Needs Per Mile
0 - 4,999
25%
$124,000
$31,000 per Mile
5,000 - 9,999
50%
$124,000
$62,000 per Mile
10,000 and Over
100%
$124,000
$124,000 per Mile
Bridge Width & Costs - (Reviewed Annually) That after conferring with the Bridge Section of Mn/DOT and using the criteria as set forth by this Department as to the standard design for railroad structures, that the following costs based on number of tracks be used for the Needs Study: Bridge Unit Costs Bridges 0 to 149 Feet long
$70.00 per Sq. Ft.
Bridges 150 to 499 Feet long
$70.00 per Sq. Ft.
Bridges 500 Feet and Over
$70.00 per Sq. Ft.
Railroad Over Highway One Track
$9,300 per Linear Foot
Each Additional Track
$7,750 per Linear Foot
"Non-existing" bridge costs - Revised October 1997 That the Construction Needs for all "non-existing" bridges and grade separations be removed from the Needs Study until such time that a construction project is awarded. At that time a Construction Needs adjustment shall be made by annually adding the total amount of the structure cost, project development cost and construction engineering that is eligible for State Aid reimbursement for a 15-
year period excluding all Federal or State grants. Project Development costs, at the current percentage, shall be included with all Non Existing Bridge Needs. RAILROAD CROSSINGS Railroad Crossing Costs - (Reviewed Annually) That for the study of Needs on the Municipal State Aid Street System, the following costs shall be used in computing the Needs of the proposed Railroad Protection Devices:
Concrete Crossing Material Railroad Crossings (Per Track)
$1,000 per Linear Foot
Pavement Marking
$750 per Unit
Maintenance Needs Costs - June 1992 (Revised 1993) That for the study of Needs on the Municipal State Aid Street System, the following costs shall be used in determining the Maintenance Apportionment Needs cost for existing segments only. Maintenance Needs Costs
Cost For Under 1000 Vehicles Per Day
Cost For Over 1000 Vehicles Per Day
Traffic Lanes Segment length times number of Traffic lanes times cost per mile
$1,500 per Mile
$2,500 per Mile
Parking Lanes: Segment length times number of parking lanes times cost per mile
$1,500 per Mile
$1,500 per Mile
Median Strip: Segment length times cost per mile
$500 per Mile
$980 per Mile
Storm Sewer: Segment length times cost per mile
$500 per Mile
$500 per Mile
Traffic Signals: Number of traffic signals times cost per signal
$500 per Unit
$500 per Unit
Minimum allowance per mile is determinedby segment length times cost per mile.
$5,000 per Mile
$5,000 per Mile
NEEDS ADJUSTMENTS Bond Adjustment - Oct. 1961 (Revised 1976, 1979, 1995) That a separate annual adjustment shall be made in total money Needs of a municipality that has sold and issued bonds pursuant to Minnesota Statutes, Section 162.18, for use on State Aid projects. That this adjustment, which covers the amortization (payment) period, and which annually reflects the net unamortized bonded debt (remaining principal payments due) shall be accomplished by adding said net unamortized (principal) amount to the computed Construction needs of the municipality. That for the purpose of this adjustment, the net unamortized bonded debt (remaining principal) shall be the total unamortized bonded indebtedness (deducted from the amount of projects applied against the bond) less the unexpended bond amount (less the amount of projects not encumbered) as of December 31st of the preceding year. The charges for selling the bond issue shall be deducted from the amount that projects are applied against. "Bond account money spent off State Aid System would not be eligible for Bond Account Adjustment. This action would not be retroactive, but would be in effect for the remaining term of the Bond issue." Effective January 1, 1996 The Construction Needs shall be annually reduced by 10% of the total bond issue amount. The computation of Needs shall be started in the year that bond principal payments are made to the city. Unencumbered Construction Fund Balance Adjustment - Oct. 1961 (Revised October 1991, 1996, October, 1999) That for the determination of Apportionment Needs, the amount of the unencumbered construction fund balance as of December 31st of the current year shall be deducted from the 25-year total Needs of each individual municipality. That funding Requests received before December 1st by the District State Aid Engineer for payment shall be considered as being encumbered and the construction balances shall be so adjusted. Excess Unencumbered Construction Fund Balance Adjustment – Oct. 2002 That the December 31 construction fund balance will be compared to the annual construction allotment from January of the same year. If the December 31 construction fund balance exceeds 3 times the January construction allotment and $1,000,000, the first year adjustment to the Needs will be 1 times the December 31 construction fund balance. In each consecutive year the December 31 construction fund balance exceeds 3 times the January construction allotment and $1,000,000, the adjustment to the Needs will be increased to 2, 3, 4, etc. times the December 31 construction fund balance until such time the Construction Needs are adjusted to zero. If the December 31 construction fund balance drops below 3 times the January construction allotment and subsequently increases to over 3 times, the multipliers shall start over with one.
This adjustment will be in addition to the unencumbered construction fund balance adjustment and takes effect for the 2004 apportionment. Right of Way - Oct. 1965 (Revised June 1986, 2000) That Right of Way Needs shall be included in the Total Needs based on the unit price per acre until such time that the right of way is acquired and the actual cost established. At that time a Construction Needs adjustment shall be made by annually adding the local cost (which is the total cost less county or trunk highway participation) for a 15-year period. Only right of way acquisition costs that are eligible for State-Aid reimbursement shall be included in the right-of-way Construction Needs adjustment. This Directive to exclude all Federal or State grants. The State Aid Engineer shall compile right-of-way projects that are funded with State Aid funds. When "After the Fact" Needs are requested for right-of-way projects that have been funded with local funds, but qualify for State Aid reimbursement, documentation (copies of warrants and description of acquisition) must be submitted to the State Aid Engineer. Trunk Highway Turnback - Oct. 1967 (Revised June 1989) That any trunk highway turnback which reverts directly to the municipality and becomes part of the State Aid Street system shall not have its Construction Needs considered in the Construction Needs apportionment determination as long as the former trunk highway is fully eligible for 100 percent construction payment from the Municipal Turnback Account. During this time of eligibility, financial aid for the additional maintenance obligation, of the municipality imposed by the turnback shall be computed on the basis of the current year's apportionment data and shall be accomplished in the following manner. That the initial turnback adjustment when for less than 12 full months shall provide partial maintenance cost reimbursement by adding said initial adjustment to the Construction Needs which will produce approximately 1/12 of $7,200 per mile in apportionment funds for each month or part of a month that the municipality had maintenance responsibility during the initial year. That to provide an advance payment for the coming year's additional maintenance obligation, a Needs adjustment per mile shall be added to the annual Construction Needs. This Needs adjustment per mile shall produce sufficient apportionment funds so that at least $7,200 in apportionment shall be earned for each mile of trunk highway turnback on Municipal State Aid Street System. That Trunk Highway Turnback adjustments shall terminate at the end of the calendar year during which a construction contract has been awarded that fulfills the Municipal Turnback Account Payment provisions; and the Resurfacing Needs for the awarded project shall be included in the Needs Study for the next apportionment.
TRAFFIC - June 1971 Traffic Limitation on Non-Existing Streets - Oct. 1965 That non-existing street shall not have their Needs computed on a traffic count of more than 4,999 vehicles per day unless justified to the satisfaction of the Commissioner. Traffic Manual - Oct. 1962 That for the 1965 and all future Municipal State Aid Street Needs Studies, the Needs Study procedure shall utilize traffic data developed according to the Traffic Estimating section of the State Aid Manual (section 700). This manual shall be prepared and kept current under the direction of the Screening Board regarding methods of counting traffic and computing average daily traffic. The manner and scope of reporting is detailed in the above mentioned manual. Traffic Counting - Sept. 1973 (Revised June 1987, 1997, 1999) That future traffic data for State Aid Needs Studies be developed as follows:
1. The municipalities in the metropolitan area cooperate with the State by agreeing to participate in counting traffic every two or four years at the discretion of the city.
2. The cities in the outstate area may have their traffic counted and maps prepared by State forces every four years, or may elect to continue the present procedure of taking their own counts and have state forces prepare the maps.
3. Any city may count traffic with their own forces every two years at their discretion and expense, unless the municipality has made arrangements with the Mn/DOT district to do the count.