200 w power point presentation

Managerial Communication -- Wilson -- Power Point Presentations

1

Power Point PresentationsProblems and Solutions


2

Problems and Solutions

• Presentation style

• Technology incompetence

• Creativity overload

• Artistic and stylistic rules


3

Presentation Style

• Face screen and not audience

• Read slides

• Use slides as speaking notes


4

Turn Back on Audience

• Audience unimportant

• Focal point of room is Power Point

• Speaker is subservient to Power Point


5

Read Slides• Audience is stupid

• Audience cannot read


6

Screen As Speaker Notes

• Both turn back on audience and read

• Audience is both unimportant and stupid


7

Presentation StyleSolutions

• Power Point is an oral presentation

• All oral presentation guidelines apply

• Vanna White

• Paraphrase

• Use separate speaker note function


8

Technology Incompetence

• Can’t set up lap top or projector

• Can’t open Power Point

• Can’t advance or reverse slides

• Can’t run in slide show


9

Solutions to TechnologicalIncompetence

• Practice before presentation

• Practice in the room

• Practice with the equipment


10

Creativity Overload

• Too Much/Many– Slides– Colors– Fonts– Transitions– Visuals– Animation, Audio, Video– Words


11

Too Many Slides

• Problem

– Audience can’t read slides or keep up

• Solution

– Eliminate slides that don’t support presentation


12

Too Many Colors

• Problem

– Jarring and hard to follow

– Lacking consistency

• Solution

– Use one color scheme

• consistent


13

Too Many Fonts

• Problem

– Difficult to read

– Inconsistent

• Solution

– One font for headings

– One font for bullet points


14

Too Many Transitions

• Problem

– Distracting

– Inconsistent

• Solution

– Use only 2 transitions• Between slides• Between main

points


15

Too Many Visuals

• Problem

– Distracting

– Inconsistent

– Disconcerting

• Solution

– Only one visual on a page


16

Visual Placement

• We read left to right

• Use visual to draw eye across print


17

Too Much Animation, Audio, Video

• Problem

– All can be very distracting

• Solution

– Use only for special effect or impact


18

Too Many Words

• Problem

– Audience will ignore

– Distracting

• Solution

– 7 x 7 Rule


19

Too Much of Anything

• Audience will ignore crowded slides

• Presentation is useless


20

Solution to Too Much

• Leave 60% to 70% of slide blank


21

Artistic and Stylistic Rules

• Make slides readable

• Beware of color meaning

• Follow grammar rules

• Be consistent


22


• Rule One:

– Slides must be readable


23

Readability

• Light Room

– Light Background

– Dark Foreground


24

Readability

• Dark Room

– Dark background

– Light foreground


25

Readability

• Never Use

– Light on light

– Dark on dark


26

Readability

• Avoid red and green on the same slide

• 10% of population is color blind


27

ReadabilityFont

• Font Size

– Headings 24 to 36

– Other text 18 to 24

– Source notes 14

– Nothing smaller than 14


28

ReadabilityFont

• Sans Serif – Headings• Serif -- Text


29

ReadabilityFont

• Capitalization

– Capital letters are hard to read

– Only capitalize first word of bullet points


30


• Rule Two: Beware of color meaning

– Choose colors complementary to meaning


31

Color Meaning

• Red – power, stop, debt• Orange – fire, sunset• Yellow – prostate cancer, coward• Green – money, environment• Blue – water, calm• Purple – smurfs• Pink – girls, breast cancer• Black – death, funerals• White – boring


32

Color Meanings

• Pre-made Slides

– Choose one that reflects your meaning


33


• Rule Three: Follow grammar rules

– If you don’t –

• You look ignorant

• It is distracting


34

Follow Grammar Rules

• Spell absolutely everything correctly

• No exceptions


35

Follow Grammar Rules

• Begin bullet points with same part of speech


36


• Rule Four: Be Consistent


37

Problems Solved

200 w power point presentation

Documents

stylistic rules rule

managerial communication

audience

slides

wilson

font

hard

visual