REQUEST FOR PROPOSALS (PROCUREMENT OF SERVICES) For Simple Assignments SERVICES FOR Implementation of Reintegration Projects for Ghanaian Returnees Prepared by IOM Ghana House 10, Plot 48, Osu-Badu Ave, Airport West, Accra, Ghana 4 June 2018 GPSU.SF-19.5
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19 05 Request for Proposal for Services (RFP-S)-updated ... · Proposal shall follow the Financial Proposal Standard Forms FPF 1 to FPF 4 (Section IV). 7.2 The Financial proposal
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REQUEST FOR PROPOSALS (PROCUREMENT OF SERVICES)
For Simple Assignments
SERVICES FOR
Implementation of Reintegration Projects for Ghanaian Returnees
Prepared by
IOM Ghana
House 10, Plot 48, Osu-Badu Ave, Airport West, Accra, Ghana
4 June 2018
GPSU.SF-19.5
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REQUEST FOR PROPOSALS
Mission: IOM Ghana
Project Name: EU-IOM Joint Initiative on Migration Protection and Reintegration in
Ghana
Title of Services: Implementation of Reintegration Projects for Ghanaian Returnees
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Request for Proposals The International Organization for Migration (hereinafter called IOM) intends to hire Service
Provider for the EU-IOM Joint Initiative on Migrant Protection and Reintegration in Ghana
for which this Request for Proposals (RFP) is issued.
IOM now invites Service Providers to provide Technical and Financial Proposal for the
following Services: Implementation of Reintegration Projects for Ghanaian Returnees. More
details on the services are provided in the attached Terms of Reference (TOR).
The Service Provider will be selected under a Quality–Cost Based Selection procedures
described in this RFP.
The RFP includes the following documents:
Section I. Instructions to Service Providers
Section II. Technical Proposal – Standard Forms
Section III. Financial Proposal – Standard Forms
Section IV. Terms of Reference
Section V. Standard Form of Contract
The Proposals must be delivered by hand or through mail to IOM with office address at
1 Form FPF3 shall be filed at least for the whole assignment. In case some of the activities require different modes of billing and payment
(e.g. the assignment is phased, and each phase has a different payment schedule), the Service Provider/ Consulting Firm shall fill a
separate Form FPF-3 for each Group of activities. 2 Names of activities (phase) should be same as, or corresponds to the ones indicated in Form TPF-7. 3 Short description of the activities whose cost breakdown is provided in this Form. 4 For each currency, Remuneration and Reimbursable Expenses must coincide with relevant Total Costs indicated in FPF-4 and FPF-5.
Authorized Signature:
Name and Title of Signatory:
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FPF-4: Breakdown of Remuneration per Activity
[Information provided in this Form should only be used to establish payments to the Service
Provider/ Consulting Firm for possible additional services requested by Client/IOM]
Name of Staff Position Staff-month Rate
Professional Staff
1.
2.
3.
4.
5.
Support Staff
1.
2.
3.
4.
5.
1 Names of activities (phase) should be same as, or corresponds to the ones indicated in
Form TPF-8. 2 Short description of the activities whose cost breakdown is provided in this Form.
Authorized Signature:
Name and Title of Signatory:
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FPF-5: Breakdown of Reimbursable Expenses
[Information provided in this Form should only be used to establish payments to the Service
Provider/ Consulting Firm for possible additional services requested by Client/IOM]
Description1 Unit Unit Cost2
1. Subsistence Allowance
2. Transportation Cost
3. Communication Costs
4. Printing of Documents, Reports, etc
5. Equipment, instruments, materials,
supplies, etc
6. Office rent, clerical assistance
1 Delete items that are not applicable or add other items according to Paragraph 7.2 of Section
II-Instruction to Service Providers 2 Indicate unit cost and currency.
Authorized Signature:
Name and Title of Signatory:
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Section IV. Terms of Reference
Project background
Under the “Joint Initiative for Migrant Protection and Reintegration in Africa” project,
funded by the European Union Emergency Trust Fund for Africa (EUTF), the International
Organization for Migration (IOM) is assisting Ghanaian returnees in their sustainable
reintegration into their communities. As part of this initiative, IOM will promote the
reintegration of beneficiaries with a new and innovative approach, including individual,
collective and community based projects that will benefit both the returnees and their
communities of origin. In order to foster national ownership and efficient delivery of
assistance to returnees, IOM is seeking to partner with local agencies to provide reintegration
assistance to IOM beneficiaries and communities of return.
Objective
This call for tender seeks to identify civil society partners that can support IOM's activities in
the successful and sustainable reintegration of returnees. Selected agencies will provide
reintegration support to returnees under IOM’s supervision.
Under the overall supervision of the Chief of Mission of IOM Ghana and the direct
supervision of the EUTF Project Manager, and in close coordination with the EUTF Project
team and relevant stakeholders, the successful organization will be tasked with the following
responsibilities:
Provide reintegration support to returnees, which can include:
Counselling
Referral to existing services including trainings, shelter, psychosocial, medical etc.
Development of projects and disbursement of reintegration grants (individual,
collective or as part of a community based project).
Development and delivering of technical training modules for returnees in various
sectors;
Referring returnees to employment opportunities, supporting in their professional
integration through entrepreneurial training and support in the development and
running of micro-projects;
Considerations to be taken into account in implementing the above activities:
The beneficiaries of the project will need to express an interest in a specific training
programme and through the support of the executing agency, undertake a feasibility
study, justifying the relevance of the project to the local economy, and develop a
business plan including budget for IOM review.
Selection of returnees will be determined by IOM
The budget for reintegration will be determined by IOM and partners will have to
ensure all relevant documentation are submitted, and IOM’s financial regulations are
followed;
Beneficiaries of individual reintegration assistance will be determined by IOM and
will be based on vulnerability criteria;
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A balanced proportion of returnees and members of the community of origin should
be included in the implementation of community projects;
Consideration of the gender aspect must be respected in the implementation of each
collective and/or community project;
The collective and/or community activities must be selected in collaboration with the
community and the authorities of the targeted areas and have a positive impact on the
entire community and IOM approval must be obtained before any activity is
implemented;
The collective and/or community activities should create synergies with
complementary initiatives present in the region and build on existing structures and
resources;
The collective and/or community micro-project should be able to facilitate the
creation of jobs in the return areas of migrants;
Additional tasks and responsibilities for the consultancy
The consultancy is expected to execute the following additional tasks:
Provide technical assistance during consultations, identification and implementation
of the projects;
Establish, with the beneficiaries, a budget for the project, a business plan and a
feasibility study for sustainable project implementation;
Support the beneficiaries in setting up and implementing the identified micro
projects in the community with a clear work plan and timelines;
Provide regular follow-up/advice to the project team on the implementation of the
project;
Identify and discuss challenges and issues emerging from the implementation of the
project and identify solutions;
Prepare and submit monthly narrative and financial reports summarizing all the
activities implemented during the reporting period and highlighting difficulties
encountered and lessons learned, and propose remedial measures.
Monitoring
In coordination with IOM Project team, the consultant will collect data using the tools
provided by IOM to monitor and measure the impact of the activities implemented
within the framework of the project;
Provide support in the project’s visibility efforts and sensitization activities as
required. Documents to be provided by the organization
Evidence that the organization is registered with the relevant authorities in Ghana;
Evidence that the organization has an established structure and details of the available team and geographical location and reach;
Evidence of expertise in implementing activities for groups of people, whether through set up community/collective initiatives or through provision of training/skills building;
Duration
The duration of implementation of reintegration activities is 6 (six) months with the possibility of extension.
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Eligibility
This consultancy is open to civil society organizations with the following relevant experiences:
Proven and relevant experience and knowledge in the development and
implementation of community micro-projects in Ghana, particularly in areas of high
return (Brong Ahafo, Western, Ashanti and Great Accra Regions).
Proven record of the consultants knowledge of available support services in Ghana;
Demonstrate experience in the transparent management of funds from international
donors;
Experience in working effectively with UN organization, international and national
NGOs, and with government and traditional authorities;
Relevant experience in designing and delivering trainings;
Demonstrated problem-solving skills;
Strong analytical and writing skills;
Good understanding of migration related issues an advantage;
Abilities to work independently and as part of a team;
Abilities to work under pressure and meet deadlines;
Fluency in English and local languages;
Proven computer literacy in Microsoft Office.
Terms of Payment
Payment will be made in installments. The details will be mutually agreed prior to signing a consultancy agreement. Evaluation
The consultant will be selected according to: understanding of the Terms of Reference, prior relevant experience and skills, proposed methodology and planning of the assignment, understanding of migration context, overall quality of proposal, qualifications of assigned staff and budget.
How to Apply
Interested candidates should submit the following documents by email to: [email protected] with [email protected] in copy, no later than 16.00pm (GMT) on 29 June 2018 with a subject line “Implementation of Reintegration Projects for Ghanaian Returnees”.