CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 Council Meeting – 4:30 p.m. Agenda Agenda Item: Reference #: 1. Call to Order A. Invocation B. Pledge of Allegiance C. Presentations 1. Lutheran Services Florida Provider Presentation – Isandra Zayas, Program Exploration and Implementation Lead; Shelley Parker, Program Officer; Louis Finney, Executive V.P. for Lutheran Services Florida, Executive Director for Head Start; Dr. Julian Serrano, Palm Beach Head Start/Early Head Start Director 2. Minutes A. June 28, 2018 Annual Planning Session 1 Recommendation: I recommend the Council approve the Minutes of the June 28, 2018 Annual Planning Session as presented. B. June 28, 2018 Council Meeting 2 Recommendation: I recommend the Council approve the Minutes of the June 28, 2018 Council meeting as presented. 3. Public Comment – Agenda Items 4. Council Committees: Finance Committee Personnel Committee – no report 5. Consent Agenda 1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of Consent Agenda and walk‐in Warrants List A. Program 1. Ratification of Actions from 2018‐19 Planning Session 3 Recommendation: I recommend the Council approve the ratification of Council actions from the 2018 ‐19 Planning Session. 2. Resolution #18‐014 Authorizing Funding for Mental Health Assistance Program 4 Recommendation: I recommend the Council approve Resolution #18‐014 authorizing the Chief Executive Officer to enter into any necessary agreements with the School District and select mental health provider(s) for purposes of the Mental Health Assistance Program, with funding commitment not to exceed $500,000, subject to the Council’s annual budget approval and TRIM process.
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CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 Council Meeting – 4:30 p.m.
Agenda Agenda Item: Reference #:
1. Call to Order
A. Invocation B. Pledge of Allegiance C. Presentations
1. Lutheran Services Florida Provider Presentation – Isandra Zayas, Program Exploration and Implementation Lead; Shelley Parker, Program Officer; Louis Finney, Executive V.P. for Lutheran Services Florida, Executive Director for Head Start; Dr. Julian Serrano, Palm Beach Head Start/Early Head Start Director
2. Minutes
A. June 28, 2018 Annual Planning Session 1
Recommendation: I recommend the Council approve the Minutes of the June 28, 2018 Annual Planning Session as presented.
B. June 28, 2018 Council Meeting 2
Recommendation: I recommend the Council approve the Minutes of the June 28, 2018 Council meeting as presented.
3. Public Comment – Agenda Items
4. Council Committees:
Finance Committee
Personnel Committee – no report
5. Consent Agenda
1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of Consent Agenda and walk‐in Warrants List
A. Program
1. Ratification of Actions from 2018‐19 Planning Session 3
Recommendation: I recommend the Council approve the ratification of Council actions from the 2018 ‐19 Planning Session.
2. Resolution #18‐014 Authorizing Funding for Mental Health Assistance Program 4
Recommendation: I recommend the Council approve Resolution #18‐014 authorizing the Chief Executive Officer to enter into any necessary agreements with the School District and select mental health provider(s) for purposes of the Mental Health Assistance Program, with funding commitment not to exceed $500,000, subject to the Council’s annual budget approval and TRIM process.
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY Council Meeting Agenda – August 2, 2018 Council Meeting Page: 2
180802 Council Agenda
3. Subcontractors, Child Care Programs Serving Children Receiving CSC Scholarships (Early 5 Childhood & Afterschool), Staffing
Recommendation: For informational purposes only; no action required.
4. Sunset of Quality Program Assessment Contract with the Children’s Forum 6
Recommendation: For informational purposes only; no action required.
B. Business
1. Warrants List 7
Recommendation: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.
2. Resolution #18‐015 Authorizing 2018‐2019 Media Expenditures in Excess of Annual 8 Cumulative Total of $100,000
Recommendation: I recommend the Council approve Resolution #18‐015 authorizing the CEO or designee to enter into media contracts of which the annual cumulative total with any one vendor may exceed $100,000 during FY 2018‐2019 and which are necessary for continuation of CSC’s educational campaigns, provided such actions are within the most recently approved Council budget; and directing staff to report any actions under authority of the Resolution to the Council through the CEO Report on a quarterly basis. The effective dates of this Resolution will be October 1, 2018, through September 30, 2019.
1. September 7, 2018 (Friday) – TRIM Public Hearing at 5:01 p.m., Council meeting following 2. September 27, 2018 (Thursday) – Council meeting 4:30 p.m., TRIM Public Hearing 5:01 p.m.
10. Public Comment – Non Agenda Items 11. Council Comments 12. Adjournment
Palm Beach CountyHead Start/Early Head Start
Community Impact
Presented by: Louis Finney, Executive V .P. for Lutheran Services Florida, Executive Director for Head StartDr. Julian Serrano, Palm Beach Head Start/Early Head Start Director
Core Values
About LSF
Lutheran Services Florida (LSF) is a statewide, non‐profit, human services agency dedicated to helping all people in need regardless of religious affiliation, age or national origin. Headquartered in Tampa, the agency provides services to thousands of families daily in more than 60 programs located throughout Florida. Some of those programs include:
– Head Start and Early Head Start;
– Foster Care and Adoptions Case Management;
– Youth Shelters and Family Crisis Counseling Programs;
– Guardianship Program;
– Housing, Employment, Refugee and Immigration Programs;
– Ryan White AIDS Program;
– Parents as Teachers
– Childcare Food Programs
– Mental Health and Substance Abuse Services for 21 Counties
History of Partnership
• Established a collaborative partnership with CSC, Early Learning Coalition, Board of County Commissioners and School District in 2012.
• Created a seamless transition of 2300 children and families receiving services from Palm Beach County Head Start and Early Head Start to Lutheran Services Head Start & Early Head Start in July 2013.
• Opened 14 Head Start / Early Head Start programs with the School District, located within schools with identified needs.
• 91% of all Head Start funded child care centers and family child care homes are participating in Strong Minds.
• Over 2,329 families have received services in the following areas:1. Parent Education2. Health Education3. Child Abuse and Neglect Services4. Substance Abuse Prevention5. Adult Education G.E.D. Programs and College Selection
• 309 children in Head Start/ Early Head Start have been referred to Healthy Beginnings for further assessments and/or sent to Healthy Beginnings programs.
Composition of Program
• We served 3,256 pregnant women,infants, toddlers and preschoolchildren to age 5 during the 2017‐2018school year.
• Program options include: PregnantWomen, Center Base, School Base,Family Child Care Homes and ChildCare Partners
• Four sub‐recipients agencies: SchoolDistrict of Palm Beach County, FlorenceFuller Child Development Center,Hispanic Human Resources Council,YWCA
• Contract with 9 private Child CareCenters
• Contract with 10 Family Child CareHome Providers
Head Start Locations
Family and Staff DemographicsDuring the past five years:• We have served cumulatively approximately 13,000 children and families• More than 1,315 children served had a disability• 90% of our families have incomes below the poverty line• More than 87% of our families are African American, Haitian, and Hispanic • The remaining families are Indian /Alaskan, Asian, White and Biracial• In addition to English, we have families who speak other native languages such as
Creole and Spanish• Lutheran Services of Palm Beach County has 202 employees for its Grantee Sites
and approximately 298 for the Delegate and Child Care partners. Staff Race\Ethnicity
Black/Mixed Race
Hispanic
White
Asian
Native Indian
70.7%
17.7%
7.7%2.8%
1.1%
Child and Family OutcomesDuring the last five years:
• In coordination with the Early Learning Coalition, we served over 1,650 children through the Florida Voluntary Pre‐Kindergarten program
• 1,164 of preschool children enrolled in Head Start will be entering Kindergarten in the 2018‐2019 school year.
• 94% of our children have a medical and dental home• 99% of the children needing medical services received referrals and services• 97% of our children have up‐to‐date immunizations• Our families have been reported stable in all Family Well‐being indicators except
for employment and income where they are reporting vulnerable• 90% of our children are Kindergarten ready based on Developmental Screening
and TS Gold Outcomes
Future Plans
• Collaborate with CSC and the PBC School District to conduct an evaluation assessing the impact of LSF Head Start program on children’s learning and retention
• Increased collaboration and partnership with the CSC, Early Learning Coalition, and other community agencies
• Growth with the expansion to serve more low‐income, vulnerable children and families
#: 1 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
AGENDA ITEM: 2A
TITLE: Minutes – June 28, 2018 Annual Planning Session
RECOMMENDATION:
I recommend the Council approve the Minutes of the June 28, 2018 Annual Planning Session as presented.
Participants: Council Members: Thomas Bean; Paulette Burdick; Judge James Martz; Vern Melvin; Debra Robinson, M.D.; Jose Luis Rodriguez, Esq.; Tom Weber
ADVANCING EQUITY
Decision:
The Council committed to advancing equity as a Guiding Principle.
Council members expressed an interest in joining a Groundwater Analysis if offered in Palm Beach County. It wassuggested to invite BRIDGES members. It was also suggested to invite United Way, County Commissioners,Community Alliance, Early Learning Coalition, other community partners, and community members.
BRIDGES
Discussion:
The map shows most BRIDGES locations on the coast with two in the Glades and one in west Lake Worth. Havewe looked at satellite BRIDGES in other locations for one day per week to engage more families?
o This has not been considered yet, the plan was to have the ten sites as individual focus points, ensuringthey had a solid footprint. This could be a future consideration.
When a family is referred, are they able to actually get there?o Besides BRIDGES sites, they also conduct activities in non‐traditional settings (churches, etc.). Also, each
BRIDGES has a linkage/partnership to a community school, as well.
How many families are added each year?o Within the target population, the number of families added (within the specific Census tract, who were
pregnant, and/or were raising children from birth to age 8) in FY 2016 there was a drop to 546 families,and in FY 2017 it increased to 620 families. They served more families (because families were servedwho were outside of the Census tract), but a theoretical underpinning is that if you can impact 65% ofyour families, that is the tipping point. In FY 2017 BRIDGES actively served a little over 3,000 families.
Through BRIDGES, has CSC had a change of perception in these communities (a trust issue)?o Building trust is the ongoing work of BRIDGES.o One recommendation was community action planning. How do we truly accomplish that without forcing
the community or forcing CSC’s desired outcomes? Some communities do very well with certainoutcomes and some don’t.
What type of pressure does the BRIDGES team experience to become something other than BRIDGES?o There is a lot of pressure because they are only a staff of eight per site. In some cases it seems that if
anyone wants to do anything in that particular community, BRIDGES is the place to go to, whether ornot it is meaningful for BRIDGES to take on that role.
We’ve had BRIDGES for 5 years, we should be able to look at it and see if the program is working the way it’ssupposed to and if there are any changes that need to be made.
o From the evaluation recommendations the BRIDGES Directors are being challenged to conductcommunity conversations to ask what are the community needs. Once this is specified, CSC needs tobe willing to support those recommendations and be OK with that, even if it doesn’t immediatelytouch a child outcome. A recommendation was to conduct true community action planning, notingthat it will look different in each of the 10 different communities.
o If we are really listening to the community and what they want, it may not be the (designated) four childoutcomes that we are impacting. We need to figure out the measurements and be accountable, but itmay not be what we originally set out to do.
We have some very bright people in the communities that can have their own small businesses and can besuccessful. How can we go beyond what we do here for children, and work with Chambers of Commerce, banksand insurance companies to advocate for them? It’s institutional racism, some people bear the burden morethan others. We should make some of our peers uncomfortable and encourage them to go to the racial equityprogram.
Rather than seeing the annual list of all of CSC’s funded providers, is BRIDGES doing all it can do to identifycommunity‐based services, whether these are mom and pop or small business? We are used to our nicheproviders that are evidence‐based, but are we doing all we can do? Perhaps it would be worthwhile to pursueso that we can say that we are supporting small business providers too.
o We have an RFP process that includes 30 staff members looking at equity across our entire organization,including our RFP process.
How often is there a periodic review of the Programs List to see if we need to make a change? Is there a middleground between going to RFP every 2 years and having the same provider for 10 years?
o Many of CSC’s funded organizations receive the majority of their funding from CSC. Without CSC fundingthey would go out of business.
o We do the Comprehensive Program Performance Assessment (CPPA) on an annual basis to measurewhether the programs are delivering services with fidelity according to the contract. The StrategyReview and Allocation Analysis (SRAA) –whether we have the right programs in place– happens every 5to 6 years and is scheduled for discussion later at this Planning Session.
o One strategy put in place 3 years ago was the Great Ideas Initiative as a way to expand our reach.Current providers are not eligible to apply for this funding, it is designed to reach grassrootsorganizations.
How are we reaching out to these organizations?o The distribution process is pretty global, reaching out to the various Chambers of Commerce, information
sessions, access to neighborhood posts and also sending information to foundations and agencies. Thereis a comprehensive list of organizations informed, and we can continue to work on it to ensure it is beingdistributed as broad as possible. In 2017 there were over 150 different organizations that came toinformation sessions to hear about the Great Ideas Initiative.
What about going out to the communities and getting people in the communities with ideas?o This may become a different variation of the current Great Ideas Initiative. The current applicants must
be a nonprofit that has been in existence.
The important part of the discussion between sustained funding or RFP is the metrics. Now we have moved tohow the program benefits the children (instead of submission of paperwork), I am more comfortable with theautomatic renewal.
Can we establish an apprenticeship program to give the mom and pop providers the criteria to be able to applyfor CSC funding?
o The Great Ideas Initiative’s rules include being a nonprofit for a minimum of two years.
One concern that we always have is the fidelity of taxpayer’s money going to the community, which is why thetwo year rule for Great Ideas was in effect. BRIDGES could act as the sentinel in the neighborhood to determinethe continued fidelity of the services, and could hold them accountable for the neighborhood and CSC. BRIDGEScould recommend a replacement if the mom and pop was not performing to expectations.
In summary, discussion has determined that neighborhoods need to be able to help themselves and be giventhe power to do so.
Decision:
Support for BRIDGES and exploration of community engagement and action planning.
MEASURING OUR IMPACT
This discussion was addressed at the Council Meeting as a walk‐in item.
KINDERGARTEN READINESS ASSESSMENT TOOL AND DISAGGREGATION OF DATA
This discussion was addressed at the Council Meeting as a walk‐in item.
SRAA PRIMARY APPROACH AND STRATEGIES
Discussion:
Mango Bay was funded by the Southeast Florida Behavioral Health Network, and was recently defunded.Gratitude house was lost. Where are pregnant moms and babies supposed to go? The County is working withthem to see if there are any unexpended funds to use in an emergency situation. The County puts $21 millionper year into housing, and it’s not enough. The County has recently been informed that the State homeless grantis also gone.
Is there a group of people who are looking at the horizon (Collective Impact) and determining the upcomingneeds, and looking for grant opportunities? Or are they saying how do the existing organizations work tobetter that?
o Both. In Birth to 22 there is a funders group. Once issues are identified there is an opportunity to reachout for grant funding. This issue has not come up during those conversations, it will be brought back tothat team and noted that this is a significant issue in our community.
People who need the affordable housing are at work when the County Commission meetings take place. Doesthat mean that CSC speaks for the children in this arena?
Please describe what ‘epigenetics’ means?o Understanding that there is an opportunity to strengthen the connections in the brain within the early
years. There is much environmental impact on a child at this time, and traumatic experiences early onwill have a big impact on brain development. This is evident through brain scans and research. It is thescience of brain development that now supports what is known from working with children that havebeen exposed to negative experiences at a young age.
The epigenetics that I have researched is cross‐generational, so it’s everything you’ve mentioned, but it getspassed‐on. It’s being scientifically documented that past trauma can affect new generations genetically and notjust behaviorally.
o This shows the importance of continuing the two‐generational work, working with families over time, butthere is lifespan development and stress over time, and understanding and recognizing that. It impactsCSC’s ability to change outcomes, and it’s cumulative.
Do we have enough mental health workers in Palm Beach County?o We do not have sufficient mental health workers at the present time. We have a pilot program within
Healthy Beginnings to provide scholarships in this area. We are creating an ability to have more mentalhealth providers in our system to provide the services that we need. There is additional work we need todo with regard to partnerships with universities to get more capacity, and to not lose our mental healthworkers to private organizations.
Is the funding adequate?o We’ll let you know. It started in April of 2018. Our initial focus is supporting the current Healthy
Beginnings workforce, so the mental health worker needs to be in a CSC‐funded program to access thesedollars. They can get up to $5,250 tuition reimbursement to go back to school for formal educationand/or credentialing on modalities focusing on early childhood.
What age kids?o In the Healthy Beginnings system, from pregnant moms through children up to age five. Also with
BRIDGES staff and Teen Triple P, anyone serving those populations.
When school opens after summer break we will see an onslaught of information regarding kids’ behavioralhealth. Is CSC ready to take that on? How do we contemplate integrating Juvenile Justice’s approach with theSchool District and Law Enforcement? How do we ensure it happens fast? It’s one thing to send a copy with apsychology degree to a home to evaluate a kid, but it’s not likely to solve the problem. It seems like it’s a nichethat will fall to CSC, the question is whether we prepare for it now, or prepare for it after we find out no one elseis doing it.
o We are working closely with the School District on their bid process, we have $500,000 budgeted to putinto mental health services for the upcoming fiscal year. The idea is to do a pilot in 35 to 40 schools witha mental health therapist who would become part of the school culture. The pilot would focus inelementary and middle schools.
Are we going to fund the full pilot or are we splitting it with the School Board?
o We will fund positions at select schools.
How many schools do we have in Palm Beach County?o 187. The School District is getting $4.2 million from the State, which includes Charter schools.
If the program looks good, would we consider increasing the funding?o We would look at the budget for the next year and look at increasing the Millage rate.
Will the therapists be trained on all of CSC’s capabilities with other services?o It is our hope that the positions will be filled by providers that are already in our system and already
doing some work within the School District.Decision:
The consensus is for CSC to advocate in the housing arena, but not provide funding.
Approval of SRAA recommendations.
SUMMER CAMP DISCUSSION
Discussion:
Do we pay the full camp scholarship or do parents pay a portion of it?o CSC pays the full amount, there is no co‐pay assessed. The County puts in $430,000 ‐ $450,000 each
year from a cash‐based perspective, plus all the administrative support.
Is it correct that it is $900 to $1,000 per child for the full ten weeks?
o Correct.
Is CSC increasing the funding because we are offering more scholarships, or because the County’s share has gonedown, and CSC is picking up the slack?
o More children are being served.
I would want to see more camps that have an academic opportunity so that the kids don’t fall behind, especiallyif they are coming from disadvantaged‐income families.
Is there any reason why we can’t maintain it at $4.5 million, or increase it to $5 million?o We don’t know whether the full $4.5 million will be expended this year, because registration grew
exponentially. We’ll know a lot more as we get the final reports in the fall.
What are the other potential camp options?o How insistent is the Council on having the camps be academically‐enriched or literacy‐enriched? One out
of every four camps is an EEC camp.
With the increase in funding, is the capacity being increased by having additional sites, or just increasing thecurrent site capacity?
o Increasing current site capacity, as the County has already secured the summer camps who will beaccepting scholarships. The EEC (educational enrichment camps/academic camps) are typically plannedto be at 60% capacity by the Youth Services Department (YSD). When the additional CSC funding wasgranted in May, the capacity that was available was largely at the EEC. Some families may haveexperienced limited choice‐ space at an EEC or no camp, as everything else would be at capacity.
What if some of the funding goes towards transportation costs, in addition to scholarships?
o We have not heard that transportation is a barrier in getting kids to and from the camps.
Please explain the family choice more fully.o Perhaps a child has been in summer school, so a parent may not want an academic focus for camp. The
choice for an academic camp may be limited in other enrichment activities, and there may not beopportunities to go outside. Parents research which camp they want their child to engage in, they maychoose a basketball or soccer camp.
We currently have a pool of 129 camps, but there are many more in the county. Do you know how many othercamps we’d be comfortable recommending for the scholarship slots?
o YSD manages the entire administrative aspect, including outreach and recruitment. They cast the netvery wide, and camps must submit an application if they want to be considered. YSD has not indicatedthere is a capacity challenge in placing eligible children in a camp.
The number of calls to the DCF abuse hotline drops significantly in the summer. It is not because abuse andneglect reduces significantly in the summer, it’s because the kids are not in school so the teachers don’t see it.Camp is important as a protective factor for these kids.
Because you will take this summer’s figures to study and determine trends, for the following year’s budgetdevelopment, it was suggested budgeting it at $3 million, and not rely on reserves or contingency.
Are the camps only available to poor kids?o The camp attendees are not only children who are at 150% of the poverty level. The CSC scholarships
and YSD scholarships are entirely children who are at 150% or less, and we coordinate to maximizeaccess. Within each camp there is a diverse population, it’s not a low‐income camp.
Decision:
The Council expressed agreement with having family choice, and being able to provide CSC funding for bothsports and academic camps. In the budget it is budgeted at $2.2 million, and we have the availability to moveunder expenditures to bring it up to $3.2 million. It was recommended to leave it at $2.2 million, and hearingCouncil approval to increase that amount if needed. We can come back with more information (how manyfamilies were eligible) and do a budget amendment and move under expenditures.
STEM
Discussion:
Does the program encourage a 50‐50 split of each gender?o At the site visits of the three camps, in some there was a 50‐50 split, and in others it was 60‐40, but there
was definitely a girl presence.
The biggest takeaway is that by bringing this into the communities where the kids don’t have access to STEM itwill really help change the trajectory for these kids.
Decision:
Continue funding of STEM and look at other opportunities for expansion.
STRONG MINDS
Due to time constraints this item was not fully discussed at the Planning Session, however, discussions pertaining to HB 1091 and implications to our Strong Minds system was discussed at the Council meeting.
BUDGET
(This discussion was addressed at the Council Meeting as a walk‐in item.) Discussion:
The Finance Committee will bring forward the 18/19 Proposed CSC Annual Budget at the August 2nd Councilmeeting after slight tweaking.
o The Millage rate of .6403 will be used, which was voted upon by the Council at the June 28, 2018 Councilmeeting (as part of the Finance Committee report).
FUNDING PROCESS AND ACCOUNTABILITY
Due to time constraints this item was not discussed at the Planning Session.
The meeting was recessed at 4:29 p.m. and discussion continued at the Council meeting.
Vincent Goodman, Secretary Lisa Williams‐Taylor, Ph.D., Chief Executive Officer
#: 2 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
AGENDA ITEM: 2B
TITLE: Minutes – June 28, 2018 Council Meeting
RECOMMENDATION:
I recommend the Council approve the Minutes of the June 28, 2018 Council Meeting as presented.
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY June 28, 2018, 4:30 p.m.
MINUTES 1. Call to Order
Chair Weber called the meeting to order at 4:31 p.m.
Present:Thomas BeanPaulette BurdickDonald E. Fennoy II, Ed.D.James MartzVern MelvinDebra Robinson, M.D.Jose Luis RodriguezThomas P. Weber
Excused: Vince Goodman, Tom Lynch
A. Invocation – led by Chair Weber
B. Pledge of Allegiance – led by Chair Weber
C. Presentations – N/A
2. Minutes
A. May 22, 2018 Council Meeting
A motion by Rodriguez/Bean to approve the Minutes as presented, and ratify the actions takenat, the May 22, 2018 Council meeting was approved by unanimous vote.
3. Public Comment – Agenda Items – N/A
4. Council Committees:
Finance Committee – The Finance Committee met June 14, 2018, and had consensus to approve:o May 22, 2018 Finance Committee Minuteso Tentative approval of 2018‐2019 CSC Annual Budget, authorizing staff to provide the
Property Appraiser’s office the tentative Millage rate contained in that budget, a 6.2%increase in the tax base, the preliminary number had been a 5.84% increase. TheFinance Committee recommended adjusting the Millage to keep the budget and taxrevenues the same, and the proposed Millage rate is now .6403.Staff, as required by law, will notify the Property Appraiser’s office of the date, time, andlocation of the first TRIM hearing, September 20, 2018 at 5:01 p.m. at CSC. (Note: sincethe 6/28 Council meeting the date of the first TRIM hearing has been changed toSeptember 7, 2018 at 5:01 p.m. which was subsequently messaged to the PropertyAppraiser’s office.)
A motion by Burdick/Melvin to approve the Finance Committee Minutes of May 22, 2018 and the Finance Committee report was approved by unanimous vote.
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Personnel Committee – N/A
5. Consent Agenda
1. Additions, Deletions, Substitutions – N/A
2. Items to be Pulled for Discussion – There were no Agenda Items pulled for discussion.
3. Adoption of the Consent Agenda and Walk‐in Warrants List
A motion by Bean/Rodriguez to approve the Consent Agenda and the Walk‐in Warrantslist was approved by unanimous vote.
A. Program
1. The Institute for Child & Family Health, Inc. ‐ Suspension of Nonprofits First Accreditation –For informational purposes only; no action required.
B. Business
1. Warrants List – Approved by Consent
2. Proclamation Recognizing July 12, 2018 as National Summer Learning Day and July 2018 asSummer Learning Month – Approved by Consent
6. Non Consent Agenda
A. Business – N/A
B. For Informational Purposes Only – N/A
7. Walk‐In Items
1. “Measuring Our Impact” (discussion continued from CSC’s Annual Planning Session) was walked‐in to the Council meeting. The Planning Session had been held immediately prior to the Councilmeeting.
2. “Budget” (discussion continued from CSC’s Annual Planning Session) was walked‐in to theCouncil meeting.
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8. Chief Executive Officer’s Report
1. Follow Up from BRIDGES Presentation at May Council Meeting – The CEO Report contains additional data on the number and percentage of BRIDGES members that are immersed. Other information provided includes the number of individuals and families annually served by BRIDGES, as well as how many families are in the DCF system.
2. Follow Up from ChildNet Presentation at April Council Meeting – The CEO Report contains additional data on the number of calls made, verified cases, and what it looks like in Palm Beach County. The requested information on demographics of both investigations and verified findings is provided. There had been questions on the root causes of child abuse, and national research was provided, including a study looking at Palm Beach County data, looking at children born in 2010 and following them five years later.
3. Follow Up from Strong Minds Evaluation at March Council Meeting – The CEO Report contains additional disaggregation of data, comparing the impact of half day/full day, VPK and Strong Minds comparisons, and the use of GOLD to see the level of gain that may be occurring. Analysis (where it was able to be performed) has been provided.
4. PEPPI Lutheran Services – Head Start – PEPPI is licensed to serve 172 children, CSC provides 20% of the match funding. PEPPI was notified by the Administration of Children and Families Office of Head Start that they were ineligible for automatic renewal, and that they needed to go back to compete for funding.
Q: When we looked at the data for CSC’s funded support of pre‐K services, did it include the Lutheran Services programs outside of the Glades area? Did we disaggregate to see how Lutheran Services is providing Head Start programs and VPK?
A: In the Strong Minds evaluation we got children’s information through the Early Learning Coalition if children received subsidized funding or if they participated in VPK. Strong Minds includes Head Start programs, but we don’t have individual‐level information for Head Start children. We are not able to disaggregate the data by those that are involved in Head Start or not involved in Head Start, to look at child outcomes. We have a plan to try to do that, and do a sub‐group analysis in year 4 of the evaluation.
5. ChildNet Event for Children in Foster Care Continuing Education – The CEO Report contains information about children in foster care who are continuing their education in a post‐secondary setting. The foster care children were a priority in the Birth to 22 United for Brighter Futures initiative, and CSC funded laptops for 12 of the graduates.
6. Great Ideas Initiative Update – The CEO Report contains a GII update for the Gold Coast Down Syndrome Organization.
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7. CSC Receives Breastfeeding Friendly Employer Award – from the Florida Breastfeeding Coalition.
8. US Department Health and Human Services – Office of Adolescent Health Recognizes the Birth to 22Initiative – Palm Beach County’s Birth to 22 Initiative was recognized in its “Adolescent Health –Think, Act, Grow” work.
9. Communications Update – The CEO Report contains follow up from the May Council meeting, whereCouncil members asked to look at the top pages viewed of the Every Parent website/app. The topones included preschooler bad habits, how to play with your baby, summer camp, and sexual abuse.
10. New Baby Guide in Spanish and Creole – if Council members would like copies in these languagesplease request them from Elsa Sanchez, Senior Executive Assistant.
11. Summer Pool Parties Featuring Water Safety – these events are very well attended, and are comingup in July.
12. Families Graduate from Nurse Family Partnership Program – The CEO Report contains information regarding the NFP family graduations, and it contains the touching opening speech from the graduation.
13. Staff Graduate from Leadership Palm Beach County – Ron Bazil and Christy Potter were recognized as graduates of Leadership Palm Beach County. CSC’s Public Information Officer, Shana Cooper, has been accepted into the upcoming Leadership Palm Beach County cadre.
14. Strong Minds Presentation from Planning Session – due to time constraints at the Planning Session there had not been a discussion on Strong Minds. Because of House Bill 1091, CSC will sunset its Program Assessment contract with the Children’s Forum. The contract had covered the cost of conducting CLASS assessments for child care providers participating in Strong Minds, but with the passage of HB 1091 in the last legislative session, the State will now fund CLASS assessments for all childcare providers participating in the School Readiness program. CSC’s funding of this contract would therefore be a duplication of effort.
9. Legal Reports
10. Public Comment – Non‐Agenda Items – N/A
11. Council Comments – N/A
12. Adjournment
The meeting was adjourned at 5:22 p.m.
________________________________ _________________________________________ Vincent Goodman, Secretary Lisa Williams‐Taylor, Ph.D., Chief Executive Officer
#: 3 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
AGENDA ITEM: 5A(1)
TITLE: Consent Agenda – Program Ratification of Actions from 2018‐19 Planning Session
CSC STAFF: Lisa Williams‐Taylor, Ph.D., Chief Executive Officer; Tanya Palmer, Chief Program Officer
SUMMARY:
On June 28, 2018, the Council held its annual Planning Session and adopted the following actions:
Approved the addition of Committed to Advancing Equity as one of the Council’s foundational guiding principles.
Affirmed the Council’s current areas of investment in concrete supports to include: food/hunger relief, transportation, Two‐Gen efforts, resources to help families access public benefits (SNAP, TANF and Medicaid), and income supports in the area of scholarships for child care, afterschool and summer camp. The Council further set forth that CSC funding should be not used for housing or housing supports, and that CSC’s role should be limited to public advocacy on this issue.
Adopted the recommendations from Strategy Review & Allocation Analysis: o Ensure continued refinement of the early childhood system of care to focus on reducing racial disparities
in our child outcomes;o Improve opportunities for family choice;o Promote resiliency and support families on their path to self‐sufficiency;o Facilitate access, engagement and reduce barriers to behavioral health and support services; ando Refine the early childhood system of care to promote the involvement of all important adults.
Affirmed the purpose of funding summer camp scholarships is to support children having access to quality afterschool and summer programs; supported the continuation of our increased investment.
Affirmed CSC’s role and investment in STEM, including directing staff to explore opportunities to support deeper experiences within STEM through resources such as coaches and access to practice areas.
FISCAL IMPACT:
Funding to support the implementation of the Council’s decisions from the Planning Session has been incorporated into the budget for FY 2018‐19.
RECOMMENDATION:
I recommend the Council approve the ratification of Council actions from the 2018 ‐19 Planning Session.
#: 4 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
AGENDA ITEM: 5A(2)
TITLE: Consent Agenda – Program Resolution #18‐014 Authorizing Funding for Mental Health Assistance Program
CSC STAFF: Tanya Palmer, Chief Program Officer
SUMMARY:
Based on recent legislation, the School District will be allocated funds from the State of Florida to establish or expand school‐based mental health services. The School District has developed a plan for the use of state funding to support two Crisis Response Teams and increasing the availability of co‐located mental health providers in the district’s highest needs schools. The School District is in the process of a bid solicitation to identify providers willing to co‐locate within the schools and able to meet the bid requirements (provide licensed staff, implement evidence‐based programs, bill Medicaid and other payor sources, maintain data within the School District’s provided data system, etc.). While the School District and community would like to offer mental health supports in all schools, the current allocation is insufficient to do so.
CSC has expressed its intent to provide up to $500,000 in funding to allow additional schools to have coverage through the Mental Health Assistance Program. CSC will contract with the mental health provider(s) directly to provide co‐located mental health services in the schools that we identify, with a focus on the elementary linkage schools and feeder middle schools in select BRIDGES areas. Ideally, we will contract with one or more of the mental health providers identified through the School District bid process that already holds a mental health contract with CSC. It is our intent to mirror as much of the School District’s contract with their mental health providers in our contract(s), including that this will be a unit cost contract. The CSC contracted provider(s) will not have the same level of program supports as our cost‐based reimbursement contracts have for those agencies within Healthy Beginnings.
We will also have a contract in place with the School District outlining the responsibilities of the School District to support the Mental Health Assistance Program, including ensuring a consistent program model, establishing a data system for the project and articulating the outcomes to be achieved. Further, the School District would share with CSC the agreed‐upon data findings in an aggregate form per school site for the schools funded by CSC, as well as similar information for the portion of the program funded by the School District.
CSC anticipates, subject to its TRIM and budget process, providing funding of $500,000 for additional years, with the understanding that if the School District’s proposed additional one mill is approved by the voters thereby securing ongoing funding to support mental health services for all schools, CSC will sunset its funding. These dollars would then be available to support other needed services in the community.
Staff is working with the School District to understand the timing associated with the identification of approved providers, target schools, and initiation of the program. A meeting has been scheduled with
#: 4 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
School District personnel for July 24th to discuss these details as well as outline the proposed contract between CSC and the School District.
Staff is requesting the authorization to enter into a contract with the School District as well as mental health provider(s) for the Mental Health Assistance Program, with a follow‐up report provided to the Council at the soonest available Council meeting.
FISCAL IMPACT:
The total cost of funding this item for FY 2018‐19 is not to exceed $500,000 which has been budgeted within the Program Strategy Budget, subject to the Council’s annual budget approval and TRIM process.
RECOMMENDATION:
I recommend the Council approve Resolution #18‐014 authorizing the Chief Executive Officer to enter into any necessary agreements with the School District and select mental health provider(s) for purposes of the Mental Health Assistance Program, with funding commitment not to exceed $500,000, subject to the Council’s annual budget approval and TRIM process.
RESOLUTION #18-014
RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY APPROVING AGREEMENT(S) BETWEEN THE COUNCIL AND SCHOOL DISTRICT OF
PALM BEACH COUNTY FOR THE MENTAL HEALTH ASSISTANCE PROGRAM
WHEREAS, the School District will be allocated funding from the State of Florida to
establish or expand school-based mental health services, and while they would like to offer
mental health supports in all schools, the current allocation is insufficient to do so; and
WHEREAS, Children’s Services Council of Palm Beach County (“the Council”) would
like to fund a provider(s) to deliver the Mental Health Assistance Program co-located in
identified schools, with certain elementary and middle schools in select BRIDGES areas; and
WHEREAS, this funding will be subject to the School District agreeing to such a
program, establishing a data system, and agreeing to share data with CSC. The agreement
will also provide that should the School District’s one mill be approved by voters which, among
other things, will secure ongoing funding to support mental health services for all schools, CSC
will sunset such mental health assistance funding.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S
SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer or
designee is authorized to enter into any necessary agreements with the School District and
select mental health provider(s) for purposes of the Mental Health Assistance Program, with
funding commitment not to exceed $500,000 for the period October 1, 2018 through
September 30, 2019, subject the Council’s annual budget and TRIM approval process.
The foregoing Resolution was offered by Council Member _______________________________
who moved its adoption. The motion was seconded by Council Member
_______________________ and upon being put to a vote, the vote was as follows:
Thomas Bean Paulette Burdick
Donald E. Fennoy, II, Ed.D. Vincent Goodman
Thomas E. Lynch James Martz Vern Melvin
Debra Robinson, M.D. Jose Luis Rodriguez, Esq. Thomas P. Weber
The Chairman thereupon declared the Resolution duly passed and adopted this 2nd day of August, 2018.
APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY
BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Thomas P. Weber, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer
#: 5 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
AGENDA ITEM: 5A(3)
TITLE: Consent Agenda – Program Subcontractors, Child Care Programs Serving Children Receiving CSC Scholarships (early childhood & afterschool), Staffing
CSC STAFF: Tanya Palmer, Chief Program Officer
As the Council is aware, some of the provider agencies that CSC contracts with carry out their program services through subcontracts with other agencies. This is a part of our service delivery system, bringing in specialized expertise and broadening community reach.
Additionally, our funding for child care scholarships, administered through the Early Learning Coalition, is used by families to enroll their children with child care programs accepting subsidized child care. This includes family child care homes, community based child care centers, and school‐based programs. Where possible, we encourage families to select providers who are participating in Strong Minds (early care & education) and Prime Time’s Quality Improvement System (afterschool).
The following Exhibits are attached:
Exhibit A – list of the provider agencies CSC anticipates contracting with (subject to the Council’sTRIM process) for FY 18‐19 and their subcontractors.
Exhibits B – Early Care & Education Providers, with flags denoting those participating in StrongMinds (Early Childhood QIS) sites. This exhibit is grouped by provider location.
Exhibit C – Afterschool Providers, with flags denoting those participating in Quality ImprovementSystem (Prime Time’s QIS). This exhibit is grouped by provider location.
Exhibit D – Estimated staffing positions CSC supports throughout Palm Beach County.
These site lists are being provided to show the widespread influence of these programs in Palm Beach County. The attached exhibits represent a “moment in time” snapshot and will be updated annually.
FISCAL IMPACT:
None.
RECOMMENDATION:
For informational purposes only; no action required.
#: 5 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
EXHIBIT A
Provider Agencies with Subcontractors
Agency Subcontracted Agency Proposed for FY2018‐2019
Children’s Home Society of Florida Lake Worth West Resident Planning Group
Housing Partnership Pathways to Prosperity
Literacy Coalition of Palm Beach County Father Flanagan’s Boys Town Florida
Literacy Coalition of Palm Beach County Guatemalan‐Maya Center
Literacy Coalition of Palm Beach County Lake Worth West Resident Planning Group
Prime Time Palm Beach County Boca Museum of Art*
Prime Time Palm Beach County Center for Creative Education
Prime Time Palm Beach County Curtanna, Inc.*
Prime Time Palm Beach County Digital Vibez, Inc.*
Prime Time Palm Beach County Engineering for Kids*
Prime Time Palm Beach County FAU Pine Jog Environmental Education Center*
Prime Time Palm Beach County Florida Fishing Academy 2 Contracts
Prime Time Palm Beach County Florida Introduces Physical Activity & Nutrition to Youth‐ FLIPANY
Prime Time Palm Beach County Girls on the Run*
Prime Time Palm Beach County Green Mouse Academy
Prime Time Palm Beach County Junior Achievement of the Palm Beaches & Treasure Coast 2 Contracts
Prime Time Palm Beach County Lake Worth Playhouse*
Prime Time Palm Beach County Literacy Coalition of Palm Beach County 2 Contracts
Prime Time Palm Beach County Lee’s Tae Kwon Do*
Prime Time Palm Beach County Network for Teaching Entrepreneurship*
Prime Time Palm Beach County Resource Depot
Prime Time Palm Beach County Palm Beach Zoo & Conservation Society
Prime Time Palm Beach County South Florida Science Center
Prime Time Palm Beach County The Arc of Palm Beach County
Prime Time Palm Beach County YMCA of South Palm Beach County
Prime Time Palm Beach County Young Singers of the Palm Beaches
Prime Time Palm Beach County Youth Speak Out International
*New Expanded Learning Opportunity providers through Prime Time, as a result of increased fundingfrom CSC.
#: 5 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
EXHIBIT A (continued)
Agency Subcontracted Agency Proposed for FY2018‐2019
United Way of Palm Beach County ‐ Special Needs The Arc of Palm Beach County
United Way of Palm Beach County ‐ Special Needs United Cerebral Palsy of South Florida
United Way of Palm Beach County ‐ Mentoring Boys and Girls Club
United Way of Palm Beach County ‐ Mentoring Alpert Jewish Family and Children’s Service
United Way of Palm Beach County ‐ Mentoring American Association of Caregiving Youth
United Way of Palm Beach County ‐ Mentoring Area Agency on Aging
United Way of Palm Beach County – Mentoring Children’s Home Society of Florida
United Way of Palm Beach County ‐ Mentoring College for Kids Take Stock in Children
United Way of Palm Beach County ‐ Mentoring Compass
United Way of Palm Beach County ‐ Mentoring Florida Atlantic University
United Way of Palm Beach County ‐ Mentoring Healthy Mothers Healthy Babies
United Way of Palm Beach County ‐ Mentoring Housing Partnership – Highlands Elementary
United Way of Palm Beach County ‐ Mentoring Housing Partnership – Pioneer Park
United Way of Palm Beach County ‐ Mentoring Milagro
United Way of Palm Beach County ‐ Mentoring Ruth and Norman Rales Jewish Family Services
United Way of Palm Beach County ‐ Mentoring Street Beat
Note: All subcontracted agencies are subject to CSC’s annual TRIM and Budget approval process for FY 2018‐19.
#: 5 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
EXHIBIT B
Early Education
Center Name In Strong Minds City
Corporate Family Solutions LLC Atlantis
Agnes Dorsey Belle Glade
Angela Moodie Belle Glade
Antwon Angels Learning Center Belle Glade
Barbara Steward Belle Glade
Belle Glade Elementary PBCSD Yes Belle Glade
Carletha Foster Belle Glade
Children Of The Future Christian College Yes Belle Glade
Cora Donaldson Belle Glade
Debra Hardwick Belle Glade
East Coast Migrant Head Start (Duda) Yes Belle Glade
Elaine Crosbie Belle Glade
Faire Moore Yes Belle Glade
Glade View Elementary PBCSD Yes Belle Glade
Gloria Willis Belle Glade
Heart To Heart Learning Center Belle Glade
Jackson, Latonia H. d/b/a The Jackson's Family Day Care Yes Belle Glade
Janette Alexander Belle Glade
Little Stars Learning Center Owned By Brown & Billings Inc. Yes Belle Glade
Loretta Porter Belle Glade
Lovette Farrington Belle Glade
Mary Donaldson Yes Belle Glade
Mary Funderburk Yes Belle Glade
Mary Simeton Belle Glade
Minnie Folmar Belle Glade
Monica Turner Yes Belle Glade
Noah's Ark Child Development Center Belle Glade
Oane Delma Belle Glade
Ola Mae Simeton Belle Glade
PEPPI Head Start Center Belle Glade
Pioneer Park Elementary PBCSD Yes Belle Glade
Planet Genesis Learning Zone Yes Belle Glade
Rcma Belle Glade Child Development Center Yes Belle Glade
Regina Brown Yes Belle Glade
Sandoval, Guadalupe Yes Belle Glade
TKA Martial Arts, Inc. Belle Glade
#: 5 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
EXHIBIT B (continued) Early Education
Center Name In Strong Minds City
Treehouse Learning Center, Owned By S & S First Step Day Care Center, Inc. Yes Belle Glade
Wee Care Child Development Center Owned By Wee Care Inc. Yes Belle Glade
A Boca Raton Montessori School, Inc. Boca Raton
Bluebird Preschool Boca Raton
Boca Raton Preschool Boca Raton
Busy Bees Academy Of Learning Boca Raton
Children’s World Preschool and Kindergarten Boca Raton
Coral Sunset Elementary PBCSD Yes Boca Raton
Dino‐might Kids Preschool Center Boca Raton
Emerging Minds Montessori Academy, Inc. Yes Boca Raton
Florence Fuller Child Development Center, Inc. Yes Boca Raton
Florence Fuller Child Development Center, Inc. Yes Boca Raton
Footprints Academy Inc. Boca Raton
Garden Of The Sahaba Owned By Islamic Center Of Boca Raton Inc. Yes Boca Raton
Global Learning Of Boca Raton Boca Raton
Karen Slattery Educational Research Center For Children Yes Boca Raton
Marsh Pointe Elementary Afterschool Program Palm Beach Gardens
Palm Beach Gardens Elementary Afterschool Program Yes Palm Beach Gardens
Timber Trace Elementary Afterschool Program Palm Beach Gardens
Watson B. Duncan Middle School Palm Beach Gardens
Clifford O. Taylor Kirklane Elementary 21st Century Palm Springs
Clifford O. Taylor Kirklane Elementary Afterschool Program Yes Palm Springs
Palm Springs Elementary 21st Century Palm Springs
Palm Springs Elementary Afterschool Program Yes Palm Springs
Atkins Tender Loving Care, Inc. Riviera Beach
Boys & Girls Club ‐ Max M Fisher Yes Riviera Beach
Fannie Mae Tots Daycare Center Yes Riviera Beach
For Act of Kindness Community Development, Inc. Riviera Beach
Lincoln Elementary 21st Century Riviera Beach
Lincoln Elementary Afterschool Program Yes Riviera Beach
NuLife‐Nu Faith Ministries All About Kids Riviera Beach
R.J. Hendley Christian Education Center Afterschool Program Riviera Beach
Safe Haven Community Resource Center Yes Riviera Beach
University Learning Academy Yes Riviera Beach
Washington Elementary 21st Century Riviera Beach
Washington Elementary Afterschool Program Yes Riviera Beach
All About Learning Center Royal Palm Beach
#: 5 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
EXHIBIT C (continued)
Afterschool
Afterschool Site Name QIS? City
Cypress Trails Elementary Afterschool Program Yes Royal Palm Beach
H.L. Johnson Elementary Afterschool Program Yes Royal Palm Beach
Hands on Learning Center Royal Palm Beach
Renaissance Charter School at Palms West Royal Palm Beach
Royal Palm Beach Elementary Afterschool Program Yes Royal Palm Beach
Western Academy Charter Middle School Yes Royal Palm Beach
Western Academy Charter School Yes Royal Palm Beach
Boys & Girls Club ‐ Rosenwald/South Bay Elementary Yes South Bay
Street Beat Middle School Program South Bay
Binks Forest Elementary Afterschool Program Wellington
Boys & Girls Club ‐ Neil S. Hirsch Family Yes Wellington
Boys & Girls Club ‐ Neil S. Hirsch Teen Yes Wellington
Elbridge Gale Elementary Afterschool Program Wellington
Emerald Cove Middle School Wellington
Wellington Elementary Afterschool Program Wellington
Bear Lakes Middle School West Palm Beach
Camp Fusion West Palm Beach
Children of Purpose Enrichment Center West Palm Beach
City of West Palm Beach Parks & Recreation ‐ Vedado Park Community Center
West Palm Beach
Conniston Middle School West Palm Beach
Egret Lake 21st Century West Palm Beach
#: 5 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
EXHIBIT C (continued)
Afterschool
Afterschool Site Name QIS? City
Ephesus Junior Academy West Palm Beach
Future Stars Learning Center, Inc West Palm Beach
Gold Coast Community Middle School West Palm Beach
Great Expectations Early Learning West Palm Beach
Hope Centennial 21st Century West Palm Beach
International Kids Zone West Palm Beach
It's a Small World Learning Center West Palm Beach
Meadow Park Elementary Afterschool Program West Palm Beach
Melaleuca Elementary Afterschool Program West Palm Beach
My First Steps Preschool West Palm Beach
Northboro Elementary Afterschool Program West Palm Beach
Palm Beach County Parks & Recreation Department ‐ Westgate Community Center
West Palm Beach
Palm Beach County Parks & Recreation Department ‐ Westgate Recreation Center
West Palm Beach
Palmetto Elementary 21st Century West Palm Beach
Police Athletic League ‐ West Palm Beach West Palm Beach
Renaissance Charter School at Cypress West Palm Beach
Renaissance Charter School at Summit West Palm Beach
Renaissance Charter School at West Palm Beach West Palm Beach
Right Strive Academy West Palm Beach
Roosevelt Middle School West Palm Beach
Seminole Trails Elementary 21st Century West Palm Beach
Tender Love & Care Child Development Center West Palm Beach
#: 5 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
EXHIBIT C (continued)
Afterschool
Afterschool Site Name QIS? City
Tiny Tikes Academy West Palm Beach
Totally Kidz Learning & Enrichment Center West Palm Beach
Transitional Outreach Program, Inc. West Palm Beach
West Gate Elementary 21st Century West Palm Beach
West Palm Beach Junior Academy West Palm Beach
Westward Elementary 21st Century West Palm Beach
Wynnebrook Elementary Afterschool Program West Palm Beach
YMCA of the Palm Beaches West Palm Beach
Youth Empowerment Center ‐ Pleasant City West Palm Beach
EXHIBIT D
To operate all of its funded programs and services, CSC supports an estimated 1,753 positions throughout Palm Beach County.
Staff Number of positions
CSC direct staffing positions 99
Provider agencies and subcontractors 684
Early Care & Education, inclusive of Strong Minds sites 560
Afterschool Quality Improvement System sites 410
#: 6 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
AGENDA ITEM: 5A(4)
TITLE: Consent Agenda – Program Sunset of Quality Program Assessment contract with the Children’s Forum
CSC STAFF: Amy Blechman, Program Officer
SUMMARY:
CSC notified the Children’s Forum on June 29, 2018 of its intent to sunset the Quality Program Assessment contract as of September 30, 2018. This contract has covered the cost of conducting CLASS assessments for the child care providers participating in Strong Minds. With the recent passage of HB 1091 during the last legislative session, the state will now be funding CLASS assessments for all child care providers participating in the School Readiness program. As our Strong Minds providers, with the exception of Head Start, are participants in the School Readiness program, our continued funding of the Program Assessment contract would be a duplication of effort. While there are differences in the requirements associated with the CLASS assessment (the state will be using composite scores, while Strong Minds have used domain scores), staff believes that it would be burdensome to the child care providers to maintain two separate CLASS assessment requirements and an inappropriate use of local dollars given that state funding will now be made available.
FISCAL IMPACT:
None. The funding previously allocated to support Program Assessments will be available to provide other supports within Strong Minds.
RECOMMENDATION:
For informational purposes only; no action required.
#: 7 AGENDA ITEM SUMMARY
August 2, 2018 Council Meeting
AGENDA ITEM: 5B(1)
TITLE: Consent Agenda – Business Warrants List
CSC STAFF: Debra Heim, Chief Financial Officer
RECOMMENDATION:
I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.
Children's Services Council
Walk In Warrant List
August 2, 2018
PO Number Vendor Total
PO-18-1616 American Express AECPC $575.00
PO-18-1617 Michelle Gross $159.00
PO-18-1618 Shana Cooper $33.08
PO-18-1619 American Express AECPC $550.00
PO-18-1620 American Express AECPC $88.07
PO-18-1621 Xuejin Lu $118.00
PO-18-1622 Visibility Software $3,473.50
PO-18-1623 Seacoast Uniforms $3,146.66
PO-18-1624 Housing Partnership $4,500.00
PO-18-1625 American Express AECPC $47.85
PO-18-1626 American Express AECPC $149.00
PO-18-1627 American Express AECPC $150.00
PO-18-1628 American Express AECPC $200.00
PO-18-1629 Clear Copy $85.00
PO-18-1630 American Express AECPC $2,435.00
PO-18-1631 Amazon.com $202.58
PO-18-1632 American Express AECPC $325.00
PO-18-1633 Robert Kurimski $23.65
PO-18-1634 American Express AECPC $45.00
PO-18-1635 LaNita Sanders $41.15
PO-18-1636 South Florida Science Museum $60.00
PO-18-1637 United Fire Protection $350.00
PO-18-1638 Wilson Rowan Locksmith $267.00
PO-18-1639 American Express AECPC $27.76
PO-18-1640 American Express AECPC $35.87
PO-18-1641 Amazon.com $167.57
PO-18-1642 American Express AECPC $25.00
PO-18-1643 Marsha Guthrie $75.76
PO-18-1644 Marsha Guthrie $112.38
PO-18-1645 Amazon.com $149.17
PO-18-1646 Jon Burstein $255.56
PO-18-1647 Office Depot $129.49
PO-18-1648 American Express AECPC $2,016.00
PO-18-1649 Mimecast North America $751.30
PO-18-1650 American Express AECPC $150.00
PO-18-1651 American Express AECPC $150.00
PO-18-1652 American Express AECPC $200.00
PO-18-1653 American Express AECPC $98.00
PO-18-1654 Yasmin Mendoza $51.89
PO-18-1655 Beacon Group Inc $2,429.00
PO-18-1656 Eco-Products $1,562.24
PO-18-1657 Randy Palo $57.44
PO-18-1658 American Express AECPC $49.40
PO-18-1659 American Express AECPC $395.00
PO-18-1660 American Express AECPC $144.00
PO-18-1661 American Express AECPC $295.00
PO-18-1662 American Express AECPC $167.88
PO-18-1663 American Express AECPC $2,033.20
PO-18-1664 American Express AECPC
Description
Deposit Rental Space - Infant Mortality Event
Travel reconciliation QRIS Nat'l Meeting San Diego CA 7/15
Mileage Reimbursement June 2018
II Audit Group Membership
Meeting Supplies Celebrate Our Success All Meeting
Travel reconciliation QRIS Nat'l Meeting San Diego CA 7/12
Business AgendaResolution #18‐015 Authorizing 2018‐2019 Media Expenditures in Excess of Annual Cumulative Total of $100,000
Christy Potter, Director of Communications
SUMMARY:
The CSC Communications Division will continue its public education promotion for the EveryParent campaign and CSC’s Program work and child outcomes. While the majority of individual contracts with various media outlets will fall within the CEO’s signing authority, cumulative contracts may result in an annual total that exceeds the $100,000 allowance with any one vendor. Thereafter, any additional contract with the vendor must be approved by the Council.
In order to capitalize on the most cost‐effective media buys and continue CSC’s media campaign without interruption, staff requests approval allowing the CEO or designee to exceed the annual cumulative threshold of $100,000 where necessary, with various media outlets, for the period of October 1, 2018, through September 30, 2019, provided these services are within the approved budget for FY 2018‐2019. Staff will provide an update of expenditures through the CEO Report on a quarterly basis. The Council has approved similar resolutions giving the CEO such authority since June 2013.
FISCAL IMPACT:
None
RECOMMENDATION:
I recommend the Council approve Resolution #18‐015 authorizing the CEO or designee to enter into media contracts of which the annual cumulative total with any one vendor may exceed $100,000 during FY 2018‐2019 and which are necessary for continuation of CSC’s educational campaigns, provided such actions are within the most recently approved Council budget; and directing staff to report any actions under authority of the Resolution to the Council through the CEO Report on a quarterly basis. The effective dates of this Resolution will be October 1, 2018, through September 30, 2019.
18‐015 Media Expenditures in excess of $100,000
RESOLUTION #18-015
RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING 2018/2019 MEDIA EXPENDITURES IN EXCESS OF
ANNUAL CUMULATIVE AMOUNT OF $100,000
WHEREAS, through fiscal year 2018/19 the CSC Communications Division will conduct
public education campaigns for the parenting campaign; and
WHEREAS, while the majority of individual contracts with various media outlets will fall
within the CEO’s signing authority, cumulative contracts may result in an annual total that
exceeds the $100,000 allowance with any one vendor; and
WHEREAS, to capitalize on the most cost-effective media buys and continue CSC’s
media campaign without interruption, staff requests approval allowing the CEO to exceed the
annual cumulative threshold of $100,000 where necessary with various media outlets.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S
SERVICES COUNCIL OF PALM BEACH COUNTY that the Chief Executive Officer is
authorized to i) enter into media contracts whose annual cumulative total with any one vendor
may exceed $100,000 during FY 2018-19 and which are necessary for continuation of CSC’s
educational campaigns, provided such actions are within the most recently approved Council
budget; and ii) direct staff to report any actions under authority of this Resolution to the Council
through the CEO Report on a quarterly basis.
The foregoing Resolution was offered by Council Member _______________________________
who moved its adoption. The motion was seconded by Council Member
_______________________ and upon being put to a vote, the vote was as follows:
Thomas Bean Paulette Burdick Donald E. Fennoy II, Ed.D. Vincent Goodman Thomas E. Lynch James Martz Vern Melvin Debra Robinson, M.D. Jose Luis Rodriguez, Esq. Thomas P. Weber
The Chairman thereupon declared the Resolution duly passed and adopted this 2nd day of August, 2018.
APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY
BY: BY: ____________________________ Thomas A. Sheehan, III Thomas P. Weber, Chair Attorney for Children’s Services Council
of Palm Beach County BY: ____________________________
Lisa Williams-Taylor, Ph.D. Chief Executive Officer
CEO Report August 2, 2018
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
1
Chief Executive Officer Report
Lutheran Services Florida – Head Start (LSF‐HS) and Strong Minds (SM) Evaluation At the June Council meeting a question was raised on Head Start children ‐ whether they are included in the SM evaluation. The majority of the LSF‐HS programs in Palm Beach County participate in the SM Network. Please note that PEPPI Head Start is not part of the Strong Minds Network, so is not included in the Strong Minds evaluation. For the SM evaluation, we are able to get child level data from the Early Learning Coalition for the SM children if they received subsidized child care dollars from the state or CSC. LSF‐HS is a federally funded program; therefore, neither CSC nor the Early Learning Coalition have the child‐level data on the children who participate in those programs. Since the inception of the LSF‐HS contract, the intent of the contract and focus has been on the integration with CSC's early childhood system of care. Now, with the interest in assessing the impact of LSF‐HS program on children’s kindergarten readiness and retention, CSC staff has developed a separate evaluation plan for this purpose. We are currently working with LSF‐HS and the Palm Beach County School District to implement the evaluation plan with a goal of having the analysis completed by the end of 2018. The results will be shared with Council early 2019.
For the second year, the Council sought out unique, creative, forward‐thinking solutions that benefit the children and families in our community through the Great Ideas Initiative. Of the 77 eligible submissions, 26 great ideas were funded with more than $615,000 in the areas of: essential services, supplies/equipment, community outreach/engagement and capacity building. One of the 2017 recipients was Girls on the Run Palm Beach (GOTR), a physical activity‐based, social‐emotional learning program that culminates in a community service project and celebratory 5K run, for girls in Grades 3 through 8. As a result of the GII funding, GOTR increased their fall enrollment over last year by 33% or 29 more girls and their Spring enrollment by 90% or 52 more girls and added 5 new school sites. They’ve also received a commitment from 4 additional sites to start up in September.
Follow Up to June Council Meeting
Great Ideas Initiative Success Story
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
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Palm Beach County Grade Level Reading Campaign The National Grade Level Reading conference July 23‐27, 2018, included numerous honors for Children’s Services Council. For the second time in five years, Palm Beach County was designated as a Pacesetter Community for CSC’s work in creating the Healthy Beginnings System of Care. Our EveryParent campaign achieved GLR Bright Spot honors for the ability to personalize the campaign for a specific child or children; the emphasis on local, trusted family resources; and the user‐friendly look and feel of the apps and website. The Happily Ever After Begins with Reading event and the new Media Partnership with Alpha Media were both selected to be showcased at the national GLR Network’s Communications Expo during the conference. Finally, CSC nominated four local partners to join the literacy Council of Champions, and the Delray Beach GLR Campaign nominated a fifth champion. The five Palm Beach County representatives are:
Cobi Dunn, Parent‐Child Home Program Director, Palm Beach County Literacy Coalition
Amanda Escalante, Parent‐Child Home Program Site Coordinator, Guatemalan‐Maya Center
Molly Felmet, Reach Out and Read Program Director, Palm Beach County Literacy Coalition
Communications Update
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
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Joe Gillie, former CEO and President of Delray Beach Old School Square Cultural Arts Facility
Hollyanne Ruffner, Library Media Services Specialist, Palm Beach County School District
Summer Pool Parties
More than 1,200 people came out Saturday, July 14, for the fourth Annual Water Safety Party at Lake Lytal Pool in West Palm Beach sponsored by Children's Services Council and Alpha Media broadcasting. About 400 people were in line to get into the pool when the doors opened at 10 a.m. It was the biggest showing yet as families enjoyed free pizza courtesy of Jet's Pizza and free hot dogs and chips from Off tha Bone BBQ. A dozen community groups and governmental agencies set up tables, including ELC, HomeSafe, Drowning Prevention Coalition, Prime Time, 211 and Healthy Mothers, Healthy Babies. Several groups ran out of materials before the event was over. We will repeat the event on Saturday, July 28, from 10 a.m.‐1 p.m. at Pioneer Park Pool in Belle Glade. Along with free pool admission, Safe Kids Palm Beach County will be distributing and fitting up to 300 bicycle helmets there. We're also set to have a bike rodeo courtesy of the YMCA of South Palm Beach County and at least 14 other groups there.
Summer Spelling Bee
Children’s Services Council joined Palm Beach County’s Youth Services Department at the fourth Annual Countywide Spelling Bee at Palm Beach Lakes High School on Thursday, July 12. Summer camps from the Summer Camp Scholarship Program took part in the countywide Spelling Bee as well as fun, recreational activities to encourage the spirit of learning while preventing summer slide. July 12 is also designated as the 2018 National Summer Learning Day to elevate the importance of keeping kids learning, safe and healthy every summer, ensuring they return to school in the fall ready to succeed in the year.
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
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Summer BreakSpot Book Giveaway
To continue to promote the importance of summer reading, Children’s Services Council donated more than 12,000 books to more than 200 Summer BreakSpot sites across Palm Beach County. These are sites – schools, libraries, camps and more – where children 18 and younger can receive free meals during the summer. The books will stay at the sites during the summer so the children can read as they eat. At the end of the summer, each student will take a book home to keep. CSC partnered with United Way of Palm Beach County (whose volunteers sorted and stickered the books with a CSC logo) and The School District of Palm Beach County (which picked up and distributed the books to the Summer BreakSpot locations) on this project to feed children’s minds and bodies!
Fourth on Flagler
CSC joined the West Palm Beach July 4th festival for the first time. We purchased bracelets to the children’s arcade to distribute, free, to parents who have created a profile for the EveryParent campaign. Unfortunately, stormy weather held attendance below normal in the afternoon, and then heavy rain and lightning in the early evening chased away much of the remaining crowd. When we were able to, between the passing storms, we provided parenting information and coloring opportunities for the children as well as the free passes.
Upcoming August Events
On August 3, CSC will again participate in Teacher Fest, an introduction to the School District for
all new teachers hired for the upcoming school year. Teacher Fest is a collaboration between
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
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the District and the County Classroom Teachers Association to welcome new teachers. The
event provides a chance to prepare for classroom instruction as well as meet community
organizations such as Children’s Services Council. We will promote awareness of CSC services,
partnership with the School District on numerous programs, and solicit sign‐ups for the
EveryParent campaign.
On August 4, CSC will again participate in “Be My Neighbor Day” at Roger Dean Chevrolet
Stadium. The event is sponsored by PNC Bank, our partner in the Happily Ever After Reading
Campaign among others, and WXEL South Florida PBS, our TV partner. Children will be able to
meeting Daniel Tiger at the event, and families will donate school supplies for public school
teachers. We invite our Council Members to attend the event.
Q3 FY 2017‐2018 Media Expenditures Report
Per Council Resolution # 17‐018 adopted August 3, 2017, the charts below summarize first three quarters of media expenditures by Children’s Services Council through Q3: October 1, 2017, through June 30, 2018. Audience data are based on measurements provided by the medium to any advertiser in that medium. Definitions for charts:
Print: Circulation multiplied by number of ads, and targeted email blasts recipients
TV: Unduplicated number of individuals or households exposed to TV ad or program at least
once during the average week for a reported time period.
Radio: Net Reach = The number of different people who hear the message at least one time.
Theater: Average number of viewers per seating during the ad campaign period.
Billboards: OOH = out of home ad views based on location and traffic patterns
Web: Measures “impressions/reach” as any served ad unit that appears on a page to a reader
who has gone to that page, and the contents of that page have fully downloaded.
Social Media: Paid (promoted) posts on Facebook, and Twitter and YouTube reach.
Total Digital: Includes ad placement on multiple websites, geotargeting (theaters), and Pandora
audio and banner ads.
Cost per audience member: Computed average.
(Please see Media Expenditures table, following page)
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
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Media Expenditures
Q3, FY 2017‐2018
Audience
Medium Cost Reached Per Target
Print 0 0
TV * PBS only, no metrics 15,300$ 0
Radio 43,440$ 1,057,600 0.041$
Radio (Spanish, Creole) ‐
Theaters 0 0
Billboards 74,925$ 22,812,654 0.003$
Total Digital 87,282$ 19,588,526 0.004$
Radio (Pandora) 12,245$ 1,393,313 0.009$
Websites (Moore) 75,037$ 18,195,213 0.004$
Theater Mobile Retargeting 0 0
Total Paid Social Media 11,700$ 446,986 0.026$
Total/Average 232,647$ 43,905,766 0.005$
YTD Media Expenditures through June 30, 2018
Audience
Medium Cost Reached Per Target
Print 11,000$ 90,165 0.122$
TV * PBS only, no metrics 27,090$ ‐
Radio 88,540$ 2,182,100 0.041$
Radio (Spanish, Creole) ‐$ ‐
Theaters 8,454$ 118,840 0.071$
Billboards 224,775$ 66,710,660 0.003$
Total Digital 269,461$ 37,665,782 0.007$
Radio (Pandora) 34,584$ 3,444,002 0.010$
Websites (Ideabar) 222,877$ 32,962,737 0.007$
Theater Mobile Retarget 12,000$ 1,259,043 0.010$
Social Media 24,950$ 1,045,396 0.024$
Total/Average 654,270$ 107,812,943 0.006$
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
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CSC Selected as First National TMW Demonstration Community The Thirty Million Words (TMW) Center for Early Learning and Public Health, an interdisciplinary research institute at the University of Chicago, led by Dr. Dana Suskind selected Palm Beach County as the first demonstration community of the TMW suite of interventions. Working with community partners including St. Mary’s Medical Center, HomeSafe, Healthy Steps and BRIDGES, Children’s Services Council was successful in a lengthy application and selection process. Both TMW and CSC, in collaboration with our providers, share the vision of all children entering school ready to thrive. Community partners and parents are excited to be able to have the TMW program as an additional resource for families in Palm Beach County. CSC and TMW are partnering together to fund the project with TMW providing funding to cover 75% of the estimated cost. The project will have an estimated $1.5M to $2.5M total budget for CSC over a five year period. TMW’s integrated set of evidence‐based interventions embed in existing health, education, and community social service systems. TMW interventions are web‐based videos, meeting families at multiple touchpoints – in the hospital and at pediatric visits. The TMW interventions share the goal of empowering parents and caregivers with knowledge and skills to develop children’s intellectual and educational potential. All of them use the “TMW 3Ts”:
Tune In and respond to what your child is communicating;
Talk More and build your child’s vocabulary with descriptive language; and
Take Turns to engage your child in conversation and foster curiosity and knowledge.
Early results of the TMW interventions indicate they are effective in increasing caregivers’ knowledge and behaviors that utilize language to support young children’s brain development.
CSC Receives 2018 Cigna Well‐Being Award
Children’s Services Council of Palm Beach County is honored to have been selected to receive the 2018
Cigna Well‐Being Award® for creating an outstanding culture of well‐being.
The Cigna Well‐Being Award® is a distinct national honor created to recognize an organization that is
positively impacting the overall health and well‐being of its employee population. The Cigna Well‐Being
Award® acknowledges that well‐being programs are really about a culture optimization. CSC has
demonstrated that creating a culture of well‐being goes beyond providing programs that promote
health, it’s a commitment to improving health — and a plan to make it a way of life. CSC’s wellness
programs motivate and inspire team members to take action to feel and perform at their best, and the
programs contribute towards lowering total benefit costs. The Cigna Well‐Being Award® recognizes
employers who actively and positively impact the overall health and well‐being of their team members.
The Cigna Well‐Being Award® criteria is as follows:
LEADERSHIP Recognizing the involvement and commitment of leadership and management to health
and well‐being.
FOUNDATIONS Recognizing individual and environmental influencers promoting health and well‐being.
Awards and Recognition
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
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PROGRAM IMPLEMENTATION Recognizing a scope of program offerings across total well‐being needs,
interests and preferences.
TOOLS Recognizing methods that promote and motivate health and well‐being, including incentives and
communication strategies.
PARTICIPATION Recognizing participation and engagement in health risk identification, health
maintenance and health improvement activities.
Patricia Hahn, Administrative Assistant IV, Achieves PACE Certification Patricia Hahn, Administrative Assistant IV, recently completed and passed the PACE (Professional Administrative Certification of Excellence) certification exam. This demonstrates her high level of knowledge and expertise in the Administrative Support Profession. The PACE Certification Program is designed to recognize those who not only possess related work experience and pass a comprehensive exam, but to those who commit to their profession with continuous learning. The Council congratulates Patricia!
Employee Service Awards There were three service awards celebrated in June. Debbie Manigat, Program Specialist, and Michelle LeWay, Purchasing Agent, both celebrated their 5‐year anniversary with CSC, and Jay Ackerman, Contracts & Records Administrator, celebrated his 15‐year anniversary with CSC!
From left: Lisa Williams‐Taylor, Ph.D., Lori Miller‐ Rososhansky, Ph.D., Debbie Manigat, Michelle LeWay, Jay Ackerman, Shay Tozzi, and Tanya Palmer. There were three service awards celebrated in July (below). Michelle Gross, Director of System Performance, and Irene Apolinar, Navigation Administrator, celebrated their 5‐year anniversary with CSC, and Tania Lago, Program Officer, celebrated her 20‐year anniversary!
Employee Accomplishments
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report
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From left: Lisa Williams‐Taylor, Ph.D., Michelle Gross, Tania Lago, Irene Apolinar, and Tanya Palmer. The Council congratulates Debbie, Michelle (L.), Jay, Michelle (G.), Tania, and Irene, and thanks them for their combined 55 years of service!
CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 2, 2018 CEO Report (Walk‐In)
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CSC Selected as First National TMW Demonstration Community The Thirty Million Words (TMW) Center for Early Learning and Public Health, an interdisciplinary research institute at the University of Chicago, led by Dr. Dana Suskind selected Palm Beach County as the first demonstration community of the TMW suite of interventions. Working with community partners including St. Mary’s Medical Center, HomeSafe, Healthy Steps and BRIDGES, Children’s Services Council was successful in a lengthy application and selection process. Both TMW and CSC, in collaboration with our providers, share the vision of all children entering school ready to thrive. Community partners and parents are excited to be able to have the TMW program as an additional resource for families in Palm Beach County. CSC and TMW are partnering together to fund the project with TMW providing funding to cover 75% of the estimated cost. The project will have an estimated $1.5M to $2.5M total budget for CSC over a five year period. TMW’s integrated set of evidence‐based interventions embed in existing health, education, and community social service systems. TMW interventions are web‐based videos, meeting families at multiple touchpoints – in the hospital and at pediatric visits. The TMW interventions share the goal of empowering parents and caregivers with knowledge and skills to develop children’s intellectual and educational potential. All of them use the “TMW 3Ts”:
Tune In and respond to what your child is communicating;
Talk More and build your child’s vocabulary with descriptive language; and
Take Turns to engage your child in conversation and foster curiosity and knowledge.
Early results of the TMW interventions indicate they are effective in increasing caregivers’ knowledge and behaviors that utilize language to support young children’s brain development.
Awards and Recognition
Children’s Services Council
Finance Committee Meeting Thursday, August 2, 4:00 p.m.
AGENDA / MINUTES
Welcome and introductions
Finance Committee Members: Tom Lynch, CSC Finance Committee Chair Thomas Bean, CSC and CSC Finance Committee Vice-chair Tom Weber, CSC Chair Paul Dumars, Director Financial Services, Solid Waste Authority John Marino, Volunteer
CSC Staff: Lisa Williams-Taylor, Ph.D., CEO Debra Heim, CFO Tom Sheehan, General Counsel Elsa Sanchez, Senior Executive Assistant
Agenda Items:
1 Quarterly Investment Report - June 30, 2018 2 Minutes 6/14/2018 3 CSC Proposed 2018-2019 Budget 4 Financial Statements 5/31/2018 and 6/30/2018 5 Annual review of compliance with Fund Balance Policy 6 Adjournment
Next Meeting: To be scheduled on or before September 7, 2018, the first TRIM Hearing
AGENDA ITEM: 1
TITLE: Quarterly Investment Report – June 30, 2018
STAFF: Debra Heim, Chief Financial Officer, Children’s Services Council of Palm Beach County
PFM Asset Management, LLC: Jason Human and Steve Alexander
SUMMARY:
On a quarterly basis, CSC’s investment policy requires the following information be provided to the Finance Committee:
1. A listing of individual securities held at the end of the reporting period2. Percentage of available funds represented by each investment type3. Coupon, discount or earning rate, total return performance (if applicable)4. Average life or duration and final maturity of all investments5. Par value, and market value
RECOMMENDATION:
For Informational purposes only, no action required.
2
Investment Advisors
213 Market StreetHarrisburg, PA 17101
717.232.2723 717.233.6073 fax
PFM Asset Management LLC
300 South Orange AvenueSuite 1170
Orlando, FL 32801407.648.2208
407.648.1323 fax
Investment Performance Review For the Quarter Ended June 30, 2018
Steven Alexander, CTP, CGFO, CPPT, Managing Director James P. Sims, CFA, DirectorRichard Pengelly, CFA, CTP, DirectorJason Human, Client ManagerSean Gannon, Senior Analyst
Page 1 of 19
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CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY
For the Quarter Ended June 30, 2018
Executive Summary
PFM Asset Management LLC
The Council’s Core and Short Term Portfolios are of high credit quality and invested in U.S. Treasury, federalagency/GSE, federal agency/CMO, supranational, asset-backed, commercial paper and corporate securities.
The Core Portfolio opened during the quarter with the first purchase occurring on May 9th, 2018. The portfolioopened with a yield to maturity at cost of 2.58%.
At quarter end, the Short Term Portfolio had a yield to maturity at cost of 2.15%, out yielding the Yield to Maturity ofits benchmark, the S&P Rated GIP Index Government 30-Day Gross of Fees yield of 1.87%.
Despite the myriad of global headwinds to economic growth, including global trade wars and geopoliticaluncertainty, the strength and resolve of domestic economic themes continued to rule the day:
– U.S. GDP grew at 2% in the first quarter with YOY growth up to 2.8%;– Inflation trended higher, as the personal consumption expenditures (PCE) core price index grew at 2% YOY
for the first time since 2012;– The labor market saw continued strength as the U.S. unemployment rate reached a multi-decade low of 3.8%
(before bouncing back to 4% in June), job growth remained robust, and wages trended modestly higher;– The S&P 500 Index grinded out a 3.4% return for the quarter;– The Fed increased short-term rates by an additional ¼ percent in June and is expected to continue to pursue
additional gradual rate hikes over the near-term. In light of continued economic growth, inflation near the Fed’s symmetric target of 2%, and strong labor market
conditions, the Fed appears poised to raise rates further. As a result of the expectation for one or two additionalhikes in 2018 and three to four more in 2019, our view remains that the general trend of interest rates will be toincrease gradually over the near-term. Therefore, we plan to maintain a defensive duration posture to mitigate aportion of interest rate risk relative to benchmarks.
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CSC OF PALM BEACH COUNTY CORE PORTFOLIO
For the Quarter Ended June 30, 2018
Portfolio Snapshot
Portfolio Statistics
As of June 30, 2018
$40,392,819
$40,092,585
$39,953,694
$138,891
-
Accrued Interest:
Cash:
Par Value:
Total Market Value:
Security Market Value:
$39,947,356
2.63%
2.58%
AAAverage Credit: *
Yield at Cost:
Amortized Cost:
Yield at Market:
Effective Duration: 1.72 Years
Duration to Worst: 1.72 Years
Average Maturity: 2.02 Years
Credit Quality (S&P Ratings)
5.7%
A
4.8%
A-
3.2%
A+
8.0%
A-1
1.7%
AA
1.9%
AA-
53.1%
AA+
15.6%
AAA
2.7%
BBB+
3.5%
Not Rated
0%
5%
10%
15%
20%
25%
30%
35%
40%
0 - 1 Year 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years > 5 Years
18.0%
33.4%
36.4%
6.0%4.7%
1.6%
Maturity Distribution
Sector Allocation
10.2%
Asset-Backed
8.0%
Commercial
Paper
21.9%
Corporate
1.4%
Federal
Agency/CMO
19.1%
Federal
Agency/GSE
8.9%
Supra-Sov /
Supra-Natl
Agency
30.5%
U.S.
Treasury
PFM Asset Management LLC
* An average of each security’s credit rating assigned a numeric value and adjusted for its relative weighting in the portfolio.
Account ****0000
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CSC OF PALM BEACH COUNTY CORE PORTFOLIO
For the Quarter Ended June 30, 2018
Portfolio Performance
Portfolio Earnings
Quarter-Ended June 30, 2018
Market Value Basis Accrual (Amortized Cost) Basis
Net Purchases/Sales
Change in Value
Interest Earned
$17,989,345.20
$21,923,629.17
$40,719.80
$105,914.61
$146,634.41
$39,953,694.17
$18,001,589.22
$21,923,629.17
$22,137.76
$105,914.61
$128,052.37
$39,947,356.15
Portfolio Earnings
Beginning Value (03/31/2018)
Ending Value (06/30/2018)
PFM Asset Management LLC Account ****0000
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CSC OF PALM BEACH COUNTY SHORT TERM
For the Quarter Ended June 30, 2018
Portfolio Snapshot
Portfolio Statistics
As of June 30, 2018
$9,050,000
$9,114,820
$9,011,990
-
$102,830
Accrued Interest:
Cash:
Par Value:
Total Market Value:
Security Market Value:
$9,012,900
2.16%
2.15%
AAAverage Credit: *
Yield at Cost:
Amortized Cost:
Yield at Market:
Effective Duration: 0.18 Years
Duration to Worst: 0.18 Years
Average Maturity: 0.18 Years
Credit Quality (S&P Ratings)
44.2%
A-1
55.8%
A-1+
0%
20%
40%
60%
80%
100%
0 - 1 Year 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years > 5 Years
100.0%
0.0% 0.0% 0.0% 0.0% 0.0%
Maturity Distribution
Sector Allocation
88.4%
Commercial
Paper
11.6%
Federal
Agency/GSE
PFM Asset Management LLC
* An average of each security’s credit rating assigned a numeric value and adjusted for its relative weighting in the portfolio.
Account ****0100
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CSC OF PALM BEACH COUNTY SHORT TERM
For the Quarter Ended June 30, 2018
Portfolio Performance
Portfolio Earnings
Quarter-Ended June 30, 2018
Market Value Basis Accrual (Amortized Cost) Basis
Net Purchases/Sales
Change in Value
Interest Earned
$0.00
$8,991,215.54
$20,774.54
$29,237.68
$50,012.22
$9,011,990.08
$0.00
$8,991,215.54
$21,684.73
$29,237.68
$50,922.41
$9,012,900.27
Portfolio Earnings
Beginning Value (03/31/2018)
Ending Value (06/30/2018)
PFM Asset Management LLC Account ****0100
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For the Quarter Ended June 30, 2018CHILDREN'S SERVICES COUNCIL PALM BEACH Asset Allocation
For the Quarter Ended June 30, 2018CHILDREN'S SERVICES COUNCIL PALM BEACH Asset Allocation
Sector Individual Issuer BreakdownAmortized Cost
(Includes Interest)Allocation
PercentagePermitted by Policy In Compliance
Commercial Paper JP MORGAN SECURITIES LLC 1,783,744.89 2.32% 5% YESCommercial Paper DEXIA CREDIT LOCAL SA NY 1,486,355.42 1.93% 5% YESCommercial Paper MUFG BANK LTD/NY 1,791,355.56 2.33% 5% YESAsset-Backed ALLY AUTO RECEIVABLES TRUST 755,365.69 0.98% 5% YESAsset-Backed CARMAX AUTO OWNER TRUST 200,266.06 0.26% 5% YESAsset-Backed CNH EQUIPMENT TRUST 325,381.41 0.42% 5% YESAsset-Backed FORD CREDIT AUTO OWNER TRUST 445,528.95 0.58% 5% YESAsset-Backed AMERICAN EXPRESS CREDIT ACCOUN 394,210.92 0.51% 5% YESAsset-Backed BANK OF AMERICA CREDIT CARD TR 394,065.42 0.51% 5% YESAsset-Backed HONDA AUTO RECEIVABLES OWNER T 663,166.96 0.86% 5% YESAsset-Backed NISSAN AUTO RECEIVABLES OWNER 591,251.14 0.77% 5% YESAsset-Backed CAPITAL ONE MULTI-ASSET EXECUT 300,320.04 0.39% 5% YES
End of month trade-date amortized cost of portfolio holdings, including accrued interest.
This material is based on information obtained from sources generally believed to be reliable and available to the public; however, PFM Asset Management LLC cannot guarantee its
accuracy, completeness or suitability. This material is for general information purposes only and is not intended to provide specific advice or a specific recommendation. All statements as
to what will or may happen under certain circumstances are based on assumptions, some, but not all of which, are noted in the presentation. Assumptions may or may not be proven
correct as actual events occur, and results may depend on events outside of your or our control. Changes in assumptions may have a material effect on results. Past performance does
not necessarily reflect and is not a guaranty of future results.The information contained in this presentation is not an offer to purchase or sell any securities.
Dime
à Market values that include accrued interest are derived from closing bid prices as of the last business day of the month as supplied by Interactive Data, Bloomberg, or Telerate.
Where prices are not available from generally recognized sources, the securities are priced using a yield based matrix system to arrive at an estimated market value.
à In accordance with generally accepted accounting principles, information is presented on a trade date basis; forward settling purchases are included in the monthly balances, and
forward settling sales are excluded.
à Performance is presented in accordance with the CFA Institute ’s Global Investment Performance Standards (GIPS). Unless otherwise noted, performance is shown gross of fees.
Quarterly returns are presented on an unannualized basis. Returns for periods greater than one year are presented on an annualized basis. Past performance is not indicative of
future returns.
à Bank of America/Merrill Lynch Indices provided by Bloomberg Financial Markets.
à Money market fund/cash balances are included in performance and duration computations.
à Standard & Poorʼs is the source of the credit ratings. Distribution of credit rating is exclusive of money market fund/LGIP holdings.
à Callable securities in the portfolio are included in the maturity distribution analysis to their stated maturity date, although, they may be called prior to maturity.
à MBS maturities are represented by expected average life.
PFM Asset Management LLC Account ****0100
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CSC OF PALM BEACH COUNTY SHORT TERM
For the Quarter Ended June 30, 2018
Appendix
GLOSSARY
à ACCRUED INTEREST: Interest that is due on a bond or other fixed income security since the last interest payment was made.
à AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
à AMORTIZED COST: The original cost of the principal of the security is adjusted for the amount of the periodic reduction of any discount or premium from the purchase date until
the date of the report. Discount or premium with respect to short-term securities (those with less than one year to maturity at time of issuance) is amortized on a straight line basis.
Such discount or premium with respect to longer-term securities is amortized using the constant yield basis.
à BANKERS’ ACCEPTANCE: A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill as well as the insurer.
à COMMERCIAL PAPER: An unsecured obligation issued by a corporation or bank to finance its short-term credit needs, such as accounts receivable and inventory.
à CONTRIBUTION TO DURATION: Represents each sector or maturity range ’s relative contribution to the overall duration of the portfolio measured as a percentage weighting. Since
duration is a key measure of interest rate sensitivity, the contribution to duration measures the relative amount or contribution of that sector or maturity range to the total rate
sensitivity of the portfolio.
à DURATION TO WORST: A measure of the sensitivity of a security ’s price to a change in interest rates, stated in years, computed from cash flows to the maturity date or to the put
date, whichever results in the highest yield to the investor.
à EFFECTIVE DURATION: A measure of the sensitivity of a security’s price to a change in interest rates, stated in years.
à EFFECTIVE YIELD: The total yield an investor receives in relation to the nominal yield or coupon of a bond. Effective yield takes into account the power of compounding on
investment returns, while ominal yield does not.
à FDIC: Federal Deposit Insurance Corporation. A federal agency that insures bank deposits to a specified amount.
à INTEREST RATE: Interest per year divided by principal amount and expressed as a percentage.
à MARKET VALUE: The value that would be received or paid for an investment in an orderly transaction between market participants at the measurement date.
à MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.
à NEGOTIABLE CERTIFICATES OF DEPOSIT: A CD with a very large denomination, usually $1 million or more, that can be traded in secondary markets.
à PAR VALUE: The nominal dollar face amount of a security.
PFM Asset Management LLC Account ****0100
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CSC OF PALM BEACH COUNTY SHORT TERM
For the Quarter Ended June 30, 2018
Appendix
GLOSSARY
à PASS THROUGH SECURITY: A security representing pooled debt obligations that passes income from debtors to its shareholders. The most common type is the
mortgage-backed security.
à REPURCHASE AGREEMENTS: A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date.
à SETTLE DATE: The date on which the transaction is settled and monies/securities are exchanged. If the settle date of the transaction (i.e., coupon payments and maturity
proceeds) occurs on a non-business day, the funds are exchanged on the next business day.
à TRADE DATE: The date on which the transaction occurred; however, the final consummation of the security transaction and payment has not yet taken place.
à UNSETTLED TRADE: A trade which has been executed; however, the final consummation of the security transaction and payment has not yet taken place.
à U.S. TREASURY: The department of the U.S. government that issues Treasury securities.
à YIELD: The rate of return based on the current market value, the annual interest receipts, maturity value, and the time period remaining until maturity, stated as a percentage on
an annualized basis.
à YTM AT COST: The yield to maturity at cost is the expected rate of return based on the original cost, the annual interest receipts, maturity value, and the time period from
purchase date to maturity, stated as a percentage on an annualized basis.
à YTM AT MARKET: The yield to maturity at market is the rate of return based on the current market value, the annual interest receipts, maturity value, and the time period
remaining until maturity, stated as a percentage on an annualized basis.
PFM Asset Management LLC Account ****0100
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Children’s Services Council
Finance Committee Meeting Thursday, June 14, 2018, 4:30 p.m.
AGENDA / MINUTES
Welcome and introductions
Finance Committee Members: Tom Lynch, CSC Finance Committee Chair, Present via telephone Thomas Bean, CSC and CSC Finance Committee Vice-chair, Not Present Tom Weber, CSC Chair, Not Present Paul Dumars, Director Financial Services, Solid Waste Authority, Present John Marino, Volunteer, Not Present
CSC Staff: Lisa Williams-Taylor, Ph.D., CEO, Present Debra Heim, CFO, Present Tom Sheehan, General Counsel, Present Elsa Sanchez, Senior Executive Assistant, Present
Agenda Items:
1 Minutes 5/22/2018, Recommends Council to approve 2 CSC Proposed 2018/2019 Budget (April 26, 2018 version) vs. CSC Revised Proposed
Budget 2018/2019, For informational purposes only 3 CSC Revised Proposed 2018-2019 Budget, Recommends Council tentative approval
of proposed 2018-2019 CSC Annual Budget and authorize staff to provide the Property Appraiser the tentative millage rate contained in the Budget (with staff having the authority to adjust the millage rate to provide the same amount of budgeted tax revenue in the event the final figures from the Property Appraiser are different than the preliminary figures used to calculate the tax revenue).
On 6/27/2018, the final letter from the Property Appraiser was received. The final number was a 6.2% increase in the tax base (the preliminary number presented to the Finance Committee was a 5.84% increase). Based on the consensus recommendation of the Finance Committee to adjust the Millage to keep the budgeted tax revenues the same, recommends Council approval of the Millage Rate at .6403 (rather than .6425).
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4 CSC Revised Budget Forecasts 2018-2019 through 2022-2023, For informational purposes only
5 Adjournment
Next Meeting: August 2, 2018 4:00pm
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AGENDA ITEM: 3
TITLE: Proposed 2018-2019 CSC Annual Budget
CSC STAFF: Debra Heim, Chief Financial Officer
SUMMARY:
In addition to the notes to the budget, this budget incorporates the goals, strategies and outcomes that have been presented at the Annual Council Planning Sessions.
Ad valorem tax revenue to support the proposed budget amounts to $120,540,063 which is based on a projected 6.2% increase in the total tax base within Palm Beach County offset by a reduction in millage of 2.8%. The proposed millage rate will be reduced to .6403 compared to the prior year millage rate of .6590, reflecting a net increase in revenue of 3.19%.
The proposed 2018‐2019 CSC Annual Budget is submitted reflecting the budget of the Children’s Services Council including its special revenue fund, which is also known as Prevention Partnerships for Children, Inc. The total proposed expenditures are $137,681,992.
Of the total proposed $137,681,992, Children’s Programs Direct Services are budgeted for $113,196,465 or 82.22% and Program Administrative Support is budgeted for $10,220,687 or 7.42% for a combined total of $123,417,152 or 89.64% of the total budget. The Children’s Programs Direct Services budget reflects a 4.46% or $4,835,000 increase from 2017/2018. This increase is attributed to supporting needed growth and newly identified community needs. The Program Administrative Support budget reflects a 4.0% or $393,208 increase which relates to the increase in the total budget as well as the annual evaluation of the allocation of staff to support services and administrative expenses.
The proposed budget for the administrative costs of the Council is $5,591,996 representing a 2.77% or $150,632 increase from the 2017/2018 budget. This increase relates to the increase in the total budget as well as the annual evaluation of the allocation of staff to support services and administrative expenses. The proposed budget for capital expenses is $100,000 for computer hardware and software, representing a 61.9% decrease or $162,500.
The budget being proposed contains a projected 10% increase over the 2017/2018 health insurance premiums, a 3% total merit pool in correlation with staff performance evaluations and .5% total pool in relation to promotional increases.
RECOMMENDATION:
We recommend the Finance Committee and Council approve the proposed 2018‐2019 Annual Budget. The budget will be the subject of the two TRIM Hearings in September before becoming final.
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CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED ANNUAL BUDGET
OCTOBER 1, 2018 - SEPTEMBER 30, 2019
2017/18 2018/19 INCREASE %APPROVED
BUDGETPROPOSED
BUDGET(DECREASE)DIFFERENCE
INCREASE (DECREASE)
REVENUESAD VALOREM TAXES 116,814,453$ 120,540,063$ 3,725,610$ 3.19%GRANT INCOME Palm Beach County Head Start Match 1,100,000 - (1,100,000) (100.00%) Department of Health/Agency for Health Care Administration 3,355,246 3,355,246 - 0.00% Sub-Total Grant Income 4,455,246 3,355,246 (1,100,000) (24.69%)INTEREST INCOME 500,000 1,400,000 900,000 180.00%INCOME FROM TENANTS 75,000 77,013 2,013 2.68%OTHER INCOME 125,000 98,824 (26,176) (20.94%)CASH BALANCES BROUGHT FORWARD 10,281,153 12,210,846 1,929,693 18.77%TOTAL 132,250,852$ 137,681,992$ 5,431,140$ 4.11%
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED ANNUAL BUDGET
OCTOBER 1, 2018 - SEPTEMBER 30, 2019
REVENUESAD VALOREM TAXES 120,540,063$ 89.28% - 0.00% 120,540,063$ 87.55%GRANT INCOME Department of Health/Agency for Health Care Administration 3,355,246 2.48% - 0.00% 3,355,246 2.44% Sub-Total Grant Income 3,355,246 2.48% - 0.00% 3,355,246 2.44%INTEREST INCOME 1,400,000 1.04% - 0.00% 1,400,000 1.02%INCOME FROM TENANTS 77,013 0.06% - 0.00% 77,013 0.06%OTHER INCOME 98,824 0.07% - 0.00% 98,824 0.07%TRANSFER IN (OUT) (2,661,433) -1.97% 2,661,433 100.00% - 0.00%CASH BALANCES BROUGHT FORWARD 12,210,846 9.04% - 0.00% 12,210,846 8.87%TOTAL 135,020,559$ 100.00% 2,661,433$ 100.00% 137,681,992$ 100.00%
EXPENDITURESCHILDREN'S PROGRAMS Direct Services Program Services 108,740,032$ 80.54% 2,661,433$ 100.00% 111,401,465$ 80.91% Special Funds and Other 95,000 0.07% - 0.00% 95,000 0.07% Public Education/Awareness 1,700,000 1.26% - 0.00% 1,700,000 1.23%
Sub-total Direct Services 110,535,032 81.87% 2,661,433 100.00% 113,196,465 82.22% Support Services Program Support Expenses 10,220,687 7.57% - 0.00% 10,220,687 7.42%
Children’s Services Council Notes to 2018/19 Fiscal Year Proposed Budget
1. Breakdown of Divisions/Departments
The budget is developed reflecting the functional and program operations within
CSC. The functional and program operations as they appear on the detailed
budget document are:
A. Executive Administration - reflects the costs associated with the CEO
function and administration of the Children's Services Council, such as legal
fees, insurance, non- operating expenses for the Property Appraiser and Tax
Collector and organizational consultants.
B. Talent & Operations - consists of the Operations, Human Resources, Project
Management and Talent Management departments.
C. Finance - Consists of the Accounting, Budget Oversight and Audit and Compliancedepartments.
D. Program Services - Reflects the costs associated with the funded ch i ld ren ’s
programs and initiatives. In addition to funding from ad-valorem tax revenue there
is financial support from the Department of Health and the Agency for Health
Care Administrat ion through the Healthy Start Coalition.
E. Communications- Reflects the costs associated with the Communications department.F. Information Management- Reflects the costs associated with the Information
Management department and Information Technology.
2. Personnel
• The proposed 2018/19 fiscal year budget contains funding for 104 approved positions, a
3% merit pool in correlation with staff performance evaluations and 0.5% for
promotional increases.
• Fringe benefits are calculated at existing rates for FICA, Medicare and FloridaUnemployment.
• Retirement is calculated at 10% of eligible salaries for employees hired on or after
January 1, 2012. This percentage is based on the maximum exposure if a match is made
depending on the employee’s contribution. Prior to a hiring date of January 1, 2012,
retirement is calculated at 13% of eligible salaries for employees employed ten years or
less, 15% of eligible salaries for employees employed between eleven and fifteen years,
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Children’s Services Council Notes to 2018/19 Fiscal Year Proposed Budget
17% for employees employed between sixteen and twenty years, and 19% for
employees employed twenty years or more.
• Workers' Compensation is calculated based on the formula supplied by CSC's insurancebroker.
• Based on input from CSC's insurance broker and historical trends, health plan
premiums have been projected at 10% over 2017/18 fiscal year rates to maintain
coverage at existing levels.
• Long Term Disability premiums are projected based on the rate that was provided by thecarrier.
• Tuition reimbursements have been estimated based on anticipated usage for the
2018/19 fiscal year.
• Retirement Health Savings reflects an estimated amount based on historicalexpenditures.
• Other Fringe Benefits provides for enhancements or additions to the current benefit
package offered by CSC and supports health related items.
3. Travel
• The local mileage reimbursement rate is projected at $0.545 per mile based on the
Internal Revenue Service standard mileage rate for 2018. The mileage traveled for
each position has been projected based on historical data.
• Staff Development / CSC business-related travel - Staff development reflects the
expenses associated with CSC staff achieving their development plans. CSC
business-related travel reflects the costs associated with CSC staff traveling on CSC
related business. An amount has also been budgeted to provide for the costs of staff
attendance at business meetings taking place outside of Palm Beach County.
• Council member travel is included to cover the costs relating to travel by Councilmembers on CSC related business.
4. Building Space
• Amounts have been budgeted for Maintenance and Security based on existing
contracts and anticipated contracts for those services at the 2300 High Ridge Road
building as well as actual expenditures incurred through the normal operation of the
building. An additional $50,000 is budgeted to provide for emergency repairs not
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Children’s Services Council Notes to 2018/19 Fiscal Year Proposed Budget
covered under maintenance agreements. The amount budgeted is allocated by
department based on the number of full-time equivalent (FTE) employees.
• Utilities are based on projected actual usage and historical data. The amount
budgeted is allocated by department based on the number of full-time equivalent
(FTE) employees.
• Quantum Park fees cover the costs charged by the Quantum Park Association. The
amount budgeted is allocated by department based on the number of full-time
equivalent (FTE) employees.
5. Communications
• Telecommunication expenses are budgeted based on amounts being billed by various
vendors for this item and reflect the costs associated with all telecommunication
related expenses. The amount budgeted is allocated by department based on the
number of full-time equivalent (FTE) employees.
• Postage includes the costs for routine mailings as well as amounts projected for costs
associated with the mailing of special reports and newsletters produced by CSC.
• The cost of mailing the 2018 tax notices has been included as expenditure in
conformity with legislation which requires each taxing authority to reimburse the
tax collector for its proportionate share of postage.
6. Printing & Supplies
• The anticipated costs for these items are based on planned expenditures, historical
information, and projected price increases. Supplies includes anything related to
office supplies, program supplies, meeting supplies, training supplies and/or computer
supplies.
• Printing reflects the projected costs of producing various reports and newsletters.
• Photography/video costs are expenses associated with the communications department
and the public education of program services.
7. Other Expenses
• Legal expenses reflect “not to exceed” amounts of contracts with outside counsel, ifneeded to assist with issues resulting from CSC's operations.
• Audit reflects the projected amounts for the annual audit.
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Children’s Services Council Notes to 2018/19 Fiscal Year Proposed Budget
• Consulting has been budgeted under various divisions as follows:o Executive Administration – Consultants may be used to provide
consulting services related to public policy issues.o Talent & Operations - Consultants may be used for leadership and
organizational learning services as well as for administrativeservices.
o Finance – Consultants may be used to provide professionalassistance.
o Program Services – Research consultants will be engaged to doresearch as it relates to cost benefit analysis and special projects.Consultants may be used for evidence-based trainings and thevariety of other training programs offered by CSC. Consultants areengaged to provide feedback as to the feasibility of bringingevidence-based programs to Palm Beach County as well as toassist in the evaluation of initiatives.
o Communications - Consultants may be used to assistCommunications in the use of translation services.
o Information Management - Consultants may be used to assistInformation Management in the maintenance and training ofvarious databases and the equipment necessary to maintain theseprograms.
• The Inspector General fee is a charge for the Inspector General to investigate
complaints and provide contract oversight.
• Insurance is made up of expenses related to non-benefit insurance premiums.
• Staff Development – In House is budgeted to cover the costs associated with training
activities designed to enhance CSC staff knowledge and skills to support funded
programs.
• Dues reflect the costs of memberships to various organizations to which CSC belongs.
• Background checks/fingerprinting are made up of background checks and
fingerprinting expenses related to employees.
• Subscriptions & Publications reflect the costs of various "trade" magazines, journals,
curriculums, videos, and books.
• Public Notices and Employment Advertising include the cost of required
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Children’s Services Council Notes to 2018/19 Fiscal Year Proposed Budget
advertising for public meetings and other CSC activities as well as costs associated
with recruitment of CSC staff positions.
• Copier equipment reflects the cost of maintaining and leasing CSC's copier
equipment. The amount budgeted is allocated by department based on the number of
full-time equivalent (FTE) employees.
• Computer maintenance and support is provided to cover the costs of support for various
software programs as well as the repair of the system for those items no longer covered
by the manufacturer's warranty period.
• Banking and Investment Advisory services cover the costs of bank and investment
advisory fees.
• Service Awards and Recognition cover the costs associated with awards and recognition
to individuals and/or groups for their accomplishments and contributions to the work of
the Children’s Services Council.
8. Capital ExpendituresCapital Expenditures generally reflect the costs associated with the purchase or upgrade
of furniture and equipment items and the costs of replacing and increasing CSC's
information and data processing technology. The total cost associated with these items
are $100,000 for computer hardware and computer software.
9. Non-operating expensesThese expenses have been calculated based on the proposed millage rate for the TaxCollector and per the estimated fee is provided by the Property Appraiser.
10. Allocations Children’s Programs and Special ServicesThe total proposed allocation to children's programs and initiatives plus special services is$113,196,465.
This year following the Public Education line item, there is a separate line item forCommunications Technology primarily for maintenance and enhancements of theEveryParent website and apps.
11. ContingenciesAn amount totaling $500,000 has been budgeted.
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Children’s Services Council Notes to 2018/19 Fiscal Year Proposed Budget
12. Reserve for Uncollectable TaxA 4% reserve has been established to provide for the projected difference in the amount of
tax levied and the amount actually collected.
13. Ad Valorem TaxRevenue is estimated to increase 3.19% based on an estimated increase in property tax values
offset by a reduction in the millage rate. The proposed millage rate is being reduced to
.6403 compared to .6590 in the prior year.
14. Grant IncomeGrant income is budgeted to reflect grant income from the following:
• Federal and State dollars through the Department of Health and Agency of
Health Care Administration through the Healthy Start Coalition to support
CSC's operation of several Healthy Beginnings programs.
15. Other income
Other income reflects the revenues to be generated from tenant income and miscellaneousrevenue.
16. Interest incomeInterest income is projected based on current interest rate trends applied to average
invested balances as anticipated by our investment advisor.
17. Cash balances brought forward
Fund balance will not fall below 27.5% of the total budget in accordance with CSC’s fundbalance policy.
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AGENDA ITEM: 4
TITLE: Financial Statements – May 31, 2018 (Unaudited)
STAFF: Debra Heim, Chief Financial Officer
SUMMARY:
The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the eight months ended May 31, 2018.
Balance Sheet: As of May 31, 2018, the Council had $89,426,289 in cash and investments. Of this balance, $24,032,912 was held in Intergovernmental Pools (FEITF), $23,583,051, net of unamortized discounts and premiums, was held in federal government bonds, $21,401,941 was held in US Credit, $15,342,153 was held in a public funds money market account, and $2,396,066 was held in Consumer and Commercial ABS (asset backed securities). The remainder of the funds were on deposit in the Council’s operating accounts.
The Capital Assets and the Investment in Capital Assets for $18,124,662 represent the costs associated with furniture and fixtures, equipment, and building costs.
Statement of Revenue and Expenses:
The budgeted expenditure rate at May 31, 2018 is 66.67%. The estimated expenditure rate for Children’s Programs at May 31, 2018 is 58.2%.
RECOMMENDATION:
I recommend the Finance Committee propose that the Council accept the May 31, 2018 Financial Statements as submitted.
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CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYBALANCE SHEET (Unaudited)
MAY 31, 2018
General Fund Total All Funds
Assets
Cash & Investments 89,426,289$ 237,899$ 89,664,187$ Accounts Receivable 1,441,576 - 1,441,576 Advances to Agencies 4,414,615 - 4,414,615 Prepaid Expenses 339,357 - 339,357 Due From - Special Revenue Fund 121,367 - 121,367 Capital Assets 18,124,662 - 18,124,662
Total Assets 113,867,865 237,899 114,105,764
Liabilities & Fund Balance
Liabilities
Allocations to Children's Services Programs 7,226,438 116,532 7,342,970 Accounts Payable 381,459 - 381,459 Due to - General Fund - 121,367 121,367 Total Liabilities 7,607,897 237,899 7,845,796
Fund Balance
Nonspendable: Prepaid Expenses 339,357 - 339,357 Assigned: Reserved in accordance with fund balance policy 35,606,480 - 35,606,480 Unassigned: 52,189,469 - 52,189,469
Total Fund Balance 88,135,306 - 88,135,306
Investment in Capital Assets 18,124,662 - 18,124,662
Total Liabilities and Fund Balance 113,867,865$ 237,899$ 114,105,765$
Special Revenue Fund
Prevention Partnership for Children, Inc.
36
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE
FOR THE EIGHT MONTHS ENDED MAY 31, 2018
Approved Budget Actual Approved Budget Actual Approved Budget Actual2017/2018 Through Through Variance % 2017/2018 Through Through Variance % 2017/2018 Through Through Variance %
Net Changes in Fund Balances 37,772,782 (0) 37,772,782
Fund BalancesOctober 1, 2017 50,362,524 - 50,362,524 May 31, 2018 88,135,306$ (0)$ 88,135,306$
General Fund Special Revenue Fund Total
Prevention Partnership for Children, Inc.
37
AGENDA ITEM: 4 (Continued)
TITLE: Financial Statements – June 30, 2018 (Unaudited)
STAFF: Debra Heim, Chief Financial Officer
SUMMARY:
The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the nine months ended June 30, 2018.
Balance Sheet: As of June 30, 2018, the Council had $76,870,232 in cash and investments. Of this balance, $23,439,740 was held in US Credit, $20,920,221, net of unamortized discounts and premiums, was held in federal government bonds, $14,058,480 was held in Intergovernmental Pools (FEITF), $10,430,281 was held in a public funds money market account, and $4,613,463 was held in ABS and MBS (asset backed securities and mortgage backed securities). The remainder of the funds were on deposit in the Council’s operating accounts.
The Capital Assets and the Investment in Capital Assets for $18,124,662 represent the costs associated with furniture and fixtures, equipment, and building costs.
Statement of Revenue and Expenses:
The budgeted expenditure rate at June 30, 2018 is 75%. The estimated expenditure rate for Children’s Programs at June 30, 2018 is 70.38%.
RECOMMENDATION:
I recommend the Finance Committee propose that the Council accept the June 30, 2018 Financial Statements as submitted.
38
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYBALANCE SHEET (Unaudited)
JUNE 30, 2018
General Fund Total All Funds
Assets
Cash & Investments 76,870,232$ 237,784$ 77,108,016$ Accounts Receivable 798,980 - 798,980 Advances to Agencies 4,256,916 - 4,256,916 Prepaid Expenses 360,124 - 360,124 Due From - General Fund - 78,006 78,006 Capital Assets 18,124,662 - 18,124,662
Total Assets 100,410,914 315,790 100,726,704
Liabilities & Fund Balance
Liabilities
Allocations to Children's Services Programs 7,987,022 307,578 8,294,600 Accounts Payable 217,790 8,212 226,002 Due to - Special Revenue Fund 78,006 - 78,006 Total Liabilities 8,282,818 315,790 8,598,608
Fund Balance
Nonspendable: Prepaid Expenses 360,124 - 360,124 Assigned: Reserved in accordance with fund balance policy 35,606,480 - 35,606,480 Unassigned: 38,036,830 - 38,036,830
Total Fund Balance 74,003,434 - 74,003,434
Investment in Capital Assets 18,124,662 - 18,124,662
Total Liabilities and Fund Balance 100,410,914$ 315,790$ 100,726,704$
Special Revenue Fund
Prevention Partnership for Children, Inc.
39
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE
FOR THE NINE MONTHS ENDED JUNE 30, 2018
Approved Budget Actual Approved Budget Actual Approved Budget Actual2017/2018 Through Through Variance % 2017/2018 Through Through Variance % 2017/2018 Through Through Variance %
Net Changes in Fund Balances 23,640,910 (0) 23,640,910
Fund BalancesOctober 1, 2017 50,362,524 - 50,362,524 June 30, 2018 74,003,434$ (0)$ 74,003,434$
General Fund Special Revenue Fund Total
Prevention Partnership for Children, Inc.
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AGENDA ITEM: 5
TITLE: Annual Review of Compliance with Fund Balance Policy
STAFF: Debra Heim, Chief Financial Officer
SUMMARY:
The Fund Balance Policy (attached), requires an annual compliance review during the budget adoption process. The provisions of the Fund Balance Policy have been complied with for FY 17-18. The proposed budget for FY 18-19 also complies with the provisions of the Fund BalancePolicy.
RECOMMENDATION:
For informational purposes only, no action required.
41
Children’s Services Council of Palm Beach County
Fund Balance Policy
The Fund Balance represents the cumulative difference of all revenues and expenditures.
The Council believes that sound financial management principles require that sufficient
funds be retained by the Council to provide a stable financial base at all times. To retain
this stable financial base, the Council needs to maintain a General Fund Balance
sufficient to fund all cash flows of the Council, to provide financial reserves for
unanticipated expenditures and/or revenue shortfalls of an emergency nature, to offset
significant economic downturns or revenue shortfalls, and to provide funds for all
existing encumbrances.
This policy will specify the size and composition of the Council’s financial reserves and
to identify certain requirements for replenishing any fund balance reserves utilized.
The term “sufficient funds” as stated above is interpreted to represent a floor of 27.5% of
the proposed annual operating budget for the subsequent year.
Government Accounting Standards Board (GASB) Statement No. 54 identifies five
separate categories of fund balance, based on the extent to which the Council is bound to
honor constraints specific purposes for which amounts can be spent. Fund balance
classification are as follows:
Restricted - Non-spendable fund balance,
Restricted fund balance,
Unrestricted – Committed fund balance,
Assigned fund balance, and
Unassigned fund balance.
The first two categories are restrictive in nature. The last three categories are those in
which a constraint on resources or spending is imposed by the Council, The categories
are explained in more detail below.
Non-spendable fund balance – that portion of the fund balance that reflects amounts
assets that are not in spendable form (inventory or prepaid amounts) or are legally
required to be maintained intact (principal of endowment funds).
Restricted fund balance – includes amounts that can be spent only for the specific
purposes stipulated by external resource providers (grant providers) constitutional
provisions or through enabling legislation that creates a new revenue source and restricts
its use. Restrictions may be changed or lifted only with the consent of resource
providers.
42
Children’s Services Council of Palm Beach County
Fund Balance Policy
Committed fund balance – This classification includes amounts that can be used only
for specific purposes as determined by formal action of the Council itself, using its
highest level of decision making authority (i.e., the Council Members). These funds
cannot be used for any other purpose unless the Council removes or changes the specified
use by taking the same type of action (resolution) that was employed when the funds
were initially committed.
Assigned fund balance – comprises amounts intended to be used for specific purposes.
The intent can be expressed by the governing body or by an official (Chief Executive
Officer) or body which the governing body delegated authority. Assigned fund balance
represents the amount that is not restricted or committed. Assigned fund balance
includes:
Assigned for contingencies; funds that provide for emergency situations requiring
cash flow and/or funding of one time costs not included in the annual budget.
Assigned amounts used to balance the annual budget
Unassigned fund balance – this classification includes amounts that have not been
assigned to other funds and that have not been restricted, committed or assigned to
specific purposes within the General Fund.
Replacement
If the fund balance falls below the minimum 27.5% of the proposed annual operating
budget for the subsequent year in each year of a three year period, a specific amount will
be allocated in the Council’s annual budget to be used to replenish the fund to the 27.5%
floor.
Annual Review
Compliance with the provisions of this policy shall be reviewed as part of the annual
budget adoption process.
Fund Balance Policy Adoption
The Fund Balance Policy was adopted on April 24, 2014, and revised on March 31, 2016.
43
Children's Services Council
Walk In Warrant List
August 2, 2018
PO Number Vendor Total
PO-18-1616 American Express AECPC $575.00
PO-18-1617 Michelle Gross $159.00
PO-18-1618 Shana Cooper $33.08
PO-18-1619 American Express AECPC $550.00
PO-18-1620 American Express AECPC $88.07
PO-18-1621 Xuejin Lu $118.00
PO-18-1622 Visibility Software $3,473.50
PO-18-1623 Seacoast Uniforms $3,146.66
PO-18-1624 Housing Partnership $4,500.00
PO-18-1625 American Express AECPC $47.85
PO-18-1626 American Express AECPC $149.00
PO-18-1627 American Express AECPC $150.00
PO-18-1628 American Express AECPC $200.00
PO-18-1629 Clear Copy $85.00
PO-18-1630 American Express AECPC $2,435.00
PO-18-1631 Amazon.com $202.58
PO-18-1632 American Express AECPC $325.00
PO-18-1633 Robert Kurimski $23.65
PO-18-1634 American Express AECPC $45.00
PO-18-1635 LaNita Sanders $41.15
PO-18-1636 South Florida Science Museum $60.00
PO-18-1637 United Fire Protection $350.00
PO-18-1638 Wilson Rowan Locksmith $267.00
PO-18-1639 American Express AECPC $27.76
PO-18-1640 American Express AECPC $35.87
PO-18-1641 Amazon.com $167.57
PO-18-1642 American Express AECPC $25.00
PO-18-1643 Marsha Guthrie $75.76
PO-18-1644 Marsha Guthrie $112.38
PO-18-1645 Amazon.com $149.17
PO-18-1646 Jon Burstein $255.56
PO-18-1647 Office Depot $129.49
PO-18-1648 American Express AECPC $2,016.00
PO-18-1649 Mimecast North America $751.30
PO-18-1650 American Express AECPC $150.00
PO-18-1651 American Express AECPC $150.00
PO-18-1652 American Express AECPC $200.00
PO-18-1653 American Express AECPC $98.00
PO-18-1654 Yasmin Mendoza $51.89
PO-18-1655 Beacon Group Inc $2,429.00
PO-18-1656 Eco-Products $1,562.24
PO-18-1657 Randy Palo $57.44
PO-18-1658 American Express AECPC $49.40
PO-18-1659 American Express AECPC $395.00
PO-18-1660 American Express AECPC $144.00
PO-18-1661 American Express AECPC $295.00
PO-18-1662 American Express AECPC $167.88
PO-18-1663 American Express AECPC $2,033.20
PO-18-1664 American Express AECPC
Description
Deposit Rental Space - Infant Mortality Event
Travel reconciliation QRIS Nat'l Meeting San Diego CA 7/15
Mileage Reimbursement June 2018
II Audit Group Membership
Meeting Supplies Celebrate Our Success All Meeting
Travel reconciliation QRIS Nat'l Meeting San Diego CA 7/12