160818 AGENDA LOCAL FINKE - MacDonnell Region€¦ · TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL AUTHORITY MEETINGS\FINKE\08-2016 MEETINGS\MEETING

$Page 1: 160818 AGENDA LOCAL FINKE - MacDonnell Region€¦ · TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL AUTHORITY MEETINGS\FINKE\08-2016 MEETINGS\MEETING$
AGENDA

FINKE LOCAL AUTHORITY MEETING

THURSDAY, 18 AUGUST 2016

The Finke Local Authority Meeting of the MacDonnell Regional Council will be held at the Community Council Office on Thursday, 18 August 2016 at 10.30am.


FINKE LOCAL AUTHORITY 18 AUGUST 2016

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 MEETING OPENING

2 WELCOME

2.1 Welcome to Country

3 ATTENDANCE / APOLOGIES / RESIGNATIONS

3.1 Attendance

3.2 Apologies / Absentees

3.3 Resignations

4 MACDONNELL COUNCIL CODE OF CONDUCT

4.1 MacDonnell Council Code of Conduct ............................................................................. 5

4.2 Conflicts of Interest ........................................................................................................... 7

5 CONFIRMATION OF PREVIOUS MINUTES

5.1 Confirmation of the Minutes .............................................................................................. 8

6 DEPUTATIONS / GUEST SPEAKERS

6.1 Peter Devine - MacYouth Remote Sports Program ................................................................................................. 14

6.2 Department of Environmental Health - Community Store .............................................. 15 6.3 Mental Health Association of Central Australia

Suicide Story ................................................................................................................... 16

7 COUNCIL LOCAL GOVERNMENT

7.1 Service Delivery Report .................................................................................................. 17 7.2 Community Service Finke Local Authority Report .......................................................... 21 7.3 Action Register ............................................................................................................... 24 7.4 Complaints Received ...................................................................................................... 25

8 LOCAL AUTHORITY PLANS

8.1 Local Authority Project Funding 2016/17 ....................................................................... 26

9 FINANCE

9.1 Expenditure Report as at 31 March 2016 ....................................................................... 27

10 OTHER BUSINESS

11 NEXT MEETING - THURSDAY 13 OCTOBER, 2016

12 MEETING CLOSE



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MACDONNELL COUNCIL CODE OF CONDUCT

ITEM NUMBER 4.1 TITLE MacDonnell Council Code of Conduct RECOMMENDATION

That the Finke Local Authority note the Council Code of Conduct.

SUMMARY: This report contains all of the details about the MacDonnell Council Code of Conduct BACKGROUND MacDonnell Regional Council Code of Conduct

1 Interests of the Council and Community come first

A member must act in the best interests of the community, its outstations and the Council.

2 Honesty A member must be honest and act the right way (with integrity) when performing official duties.

3 Taking care A member must be careful to make good decisions (diligence), and must not be under the influence of alcohol or illegal drugs, when performing official duties.

4 Politeness/Courtesy A member must be polite to other members, council staff, electors and members of the public.

5 Conduct towards council staff A member must not direct, reprimand, or interfere in the management of council staff.

6 Respect for culture A member must respect different cultures, families and language groups (cultural diversity) and not be unfair towards others, or the opinions of others, because of their background.

7 Conflict of interest A member must, if possible, avoid conflict of interest between the member's private interests (other job, business etc.) and duties. Where a conflict exists, the member must inform the Council or Local Authority and not take part in the discussion or vote


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7 Accountable A member must be able to show that they have made good decisions for the community.

8 Respect for private business

A member must not share private (confidential) information that they heard as a member outside of meetings. A member must not make improper use of confidential information to gain a benefit or to cause harm to another.

ISSUES/OPTIONS/CONSEQUENCES A Code of Conduct helps Councils remain strong and focussed, and ensures all Councillors, staff and Local Authority Members are following the same rules. When Councils do not have a strong Code of Conduct they leave themselves open to negative external influences (such as pressure from certain groups or individuals) and do not appear to be serving the best needs of their residents.


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CONFLICTS OF INTEREST

ITEM NUMBER 4.2

TITLE Conflict of Interests RECOMMENDATION

That the Finke Local Authority note and declare any conflict of interests. SUMMARY:

This report contains all of the details about the MacDonnell Council Local Authority Conflict of Interest Procedure.

What to disclose

Details of relevant particulars to be disclosed on both the Councillor and Council Employee Register of Interests can relate to any or all of the following;

1. For a corporation or organisation of which a Councillor or relevant employee is an officer name of organisation or corporation the nature of the office held the nature of the corporation or organisation’s activities.

2. For a beneficial interest in a family or business trust the name of the Trust the nature of the Trust’s activities the nature of the interest in the Trust.

3. For all land or real estate in which a Councillor or relevant employee has an interest in name of locality of the land or real estate the approximate size of the land or house/unit the purpose for which the land or real estate is/ or is intended to be used.

4. For debts or liabilities over $ 10,000, other than credit card accounts including store accounts the name of the creditor

5. For shares and similar investments the nature of the investment name of the corporation and type of business it is involved in.

6. For memberships of political parties, trade union or professional, business or representational association name and address of the organisation position held (if any).

7. For undertaking second employment details of employer nature of employment or consultancy.


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CONFIRMATION OF PREVIOUS MINUTES

ITEM NUMBER 5.1 TITLE Confirmation of the Minutes REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL

AUTHORITY MEETINGS\FINKE\08-2016 MEETINGS\MEETING 3 - 153398

AUTHOR Megan Griffiths, Governance Support Officer RECOMMODATION: That the Finke Local Authority Meeting confirm the minutes of the previous meetings held on 29 May 2016. EXECUTIVE SUMMARY: This report is a summary of achievements relating to the previous minutes of the Finke Local Authority Meetings on 25 May 2016 ATTACHMENTS: 1 160525 DRAFT LOCAL FINKE.pdf 5 Pages

Attachment 1 160525 DRAFT LOCAL FINKE.pdf

Attachment 1 Page 9


Attachment 1 Page 10








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DEPUTATIONS / GUEST SPEAKERS

ITEM NUMBER 6.1 TITLE Peter Devine - MacYouth

Remote Sports Program REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Felicity Howell, Senior Governance Officer RECOMMENDATION: That Local Authority note the changes to Remote Sports Activities and select their top four priorities for activities in the survey. EXECUTIVE SUMMARY: This report is a summary of the upcoming changes to Remote Sports Activities and how it be organised in the Finke community. BACKGROUND/DISCUSSION: Remote Sports Program: this program will deliver 6 hours of sporting activities per week and will work closely with NPY and community members to offer activities centred around community needs. MacYouth will hire two-(2) local part-time staff and one-(1) casual staff to ensure consistent program delivery. The program will have a designated coordinator, based in Alice Springs who will visit the community on a monthly basis to provide training, mentoring, and support to staff MacDonnell staff members. Remote Sports Voucher Scheme: under the previous scheme schools were responsible for the administration of this program; now MacYouth will be coordinating its delivery across all communities within the MacDonnell Regional Council, delivering four separate activities per year. A survey has been given to Finke Council office for community members to select their 4 activity preferences. CONSULTATION MacYouth and Local Authority ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 6.2 TITLE Department of Environmental Health - Community

Store REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Felicity Howell, Senior Governance Officer RECOMMENDATION: That the Aputula Local Authority note and accept the presentation from the Environmental Health Officer. EXECUTIVE SUMMARY: The Department of Environmental Health wishes to speak to the Local Authority about the ongoing issues at the Community Store raised at the Local Authority meeting in May 2016. BACKGROUND/DISCUSSION At the LA meeting in May 2016 the Local Authority raised concerns about dogs and out of date items at the community store. ISSUES/OPTIONS/CONSEQUENCES The Department of Environmental Health will be providing information about how they are able to help tackle these issues. ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 6.3 TITLE Mental Health Association of Central Australia

Suicide Story REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION: That the Finke Local Authority note and accept the presentation from Billie Jo Wesley regarding a bit about the Suicide Story. EXECUTIVE SUMMARY: This deputation contains all the information about the Suicide Story. BACKGROUND/DISCUSSION Suicide Story is a suicide prevention program designed by Aboriginal people of Central Australia specifically for Aboriginal people. The Program is delivered by trained Aboriginal Facilitators and non-aboriginal people who work with Aboriginal people are supported to attend. MHACA does not deliver the Program without the explicit agreement from the community ISSUES/OPTIONS/CONSEQUENCES The Program has been delivered in several communities in the NT, SA and WA. We have an Aboriginal advisory group with membership from all over the NT, who works with us to ensure that the integrity of the program is maintained and the Aboriginal facilitators who deliver the program are supported. Most of the Advisory Group have either been involved since the development of the program or have a professional background in the health or education fields ATTACHMENTS: There are no attachments for this report.


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COUNCIL LOCAL GOVERNMENT

ITEM NUMBER 7.1 TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Ken Newman, Area Manager RECOMMENDATION: That the Finke Local Authority note and accept the Service Delivery Report. EXECUTIVE SUMMARY: This report is a summary of achievements relating to key council service delivery standards and guidelines in Finke and documents any other relevant issues. Animal management No updates Cemetery management

The cemetery has been cleaned up, (lawns maintained and litter picked up).


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Civil team working hard to tidy the cemetery

Parks and Open Spaces

All three grand stands and shade structures have been fully installed at the sport fields.

Grandstands and shade structure at the softball field


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Grandstands at the football oval Other relevant matters

The fence at the new Service Delivery Centre has been completed. The outside walls are nearly finished being painted.

All speed humps have been freshly painted.


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The Civil Team has started planting trees around community.

The BBQ for the grants commissioners went well. The town was nice and tidy.

ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 7.2 TITLE Community Service Finke Local Authority Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Rohan Marks, Director Community Services RECOMMENDATION: That the Local Authority note and accept the Community Services report. EXECUTIVE SUMMARY: This report provides an update on Community Services program delivery. BACKGROUND/DISCUSSION CHILDREN’S SERVICES Staffing

All positions are filled. Two new Educators have been recently recruited. Program Delivery

Services were partially disrupted on the 27/5/16 and 30/6/16 due to funerals. Average No of Children

Average attendance per day: 7 children Training

Three Educators are currently undertaking a Cert II Early Childhood Education and Care with Batchelor Institute.

Other successful

Team Leader continues to work closely Clinic and NPY Women’s Council to promote the health and wellbeing of the children and young people in the community.

The children and educators prepared a NAIDOC display which included flag paintings sent to us by Dee Why Preschool in North Sydney

HOME CARE Staffing

All positions filled.

Service Disruptions No disruptions to service delivery.

No of Clients

Home Care (high care) clients: 2 Home Support (low care clients): 9 Disability clients: 2 School Nutrition students: 20 (average per day)


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Training All staff have successfully completed Cert II Community Services Staffs have now commenced Cert III Individual Support (Aged Care). This training is

being delivered onsite in the Home Care Centre by Charles Darwin University and is due for completion in June 2017.

Other successful partnerships and strategic matters of importance

For the School Nutrition Program; some families are paying for their children’s meals as requested. There are a number who haven’t started yet. In the past, the government paid the difference, but they aren’t going to do that anymore. Unfortunately, if families don’t pay for school lunches from now on, we won’t be able to provide food for their children. If families want to organise payment they can talk to Sharon, the Home Care Development Officer.

A Quality Review (inspection) was conducted at Finke on 3 August. The Service was found to be 100% compliant with the National Home Care Standards.

YOUTH SPORT RECREATION Staffing

Recruitment has been completed for: o 2 x Sport and Recreation Officer - Part Time (9 hrs per week) o 1 x Sport and Recreation Officer - Casual

Service Delivery Programming commenced August 9th. The Youth Team will continue to deliver 6 hours

per week of sports focussed programming. Service Disruptions

No disruptions to service delivery.

Training

Staff recruited to the above positions has undergone job specific training with the Coordinator Remote Sport Program.

Other successful

MacYouth are continuing to work closely with NPY and other MacDonnell Regional Council department to support the delivery of the Remote Sport Program.


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COMMUNITY SAFETY Staffing

All positions filled.

Service Disruptions No disruptions to service delivery.

No of People assisted

Night Patrol assisted 142 people this reporting period; o 12 Men and 5 Women were assisted o 75 School Aged Children returned to family o 50 school aged children refused Night Patrol transport.

Training

Cert III Community Night Patrol is scheduled to commence later this year. Coordinator has delivered on the job training during field support visits.

Other Patrol Updates of relevant

Finke Community Night Patrol vehicle is off the road due to mechanical issues until further notice.

On the Job Training at Finke Night Patrol Office

CONSULTATION Manager Children’s Services – Margaret Harrison Manager Community Safety – Carlos Gallo Manager Home Care – Nina Bullock Manager Youth Development – Ryan Lucas ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 7.3 TITLE Action Register REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION: That the Local Authority note and accept the Action Register Report. EXECUTIVE SUMMARY: This report provided an update on requests of the Local Authority. Finke Local Authority have no actions to submit for this Local Authority Meeting. ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 7.4 TITLE Complaints Received REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION: That the Local Authority note that no complaints were received this reporting period. EXECUTIVE SUMMARY: This report provides an update to the Local Authority about complaints received regarding Council Service Delivery. Nil Complaints received this reporting period. ATTACHMENTS: There are no attachments for this report.


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LOCAL AUTHORITY PLANS

ITEM NUMBER 8.1 TITLE Local Authority Project Funding 2016/17 REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Felicity Howell, Senior Governance Officer RECOMMENDATION: That the Local Authority request quotes for the following 2016/17 projects: EXECUTIVE SUMMARY: The Local Authority is to discuss and identify ideas to utilise their Local Authority Project Funds for the community. Funding for Local Authority projects is part of a grant received from Department of Local Government and Community Services. For the 2016/17 financial year the Finke Local Authority will receive $24,891.00. BACKGROUND/DISCUSSION In order to reduce the time required to approve projects, Council has delegated authority to spend the Local Authority Project Funds to each Local Authority. Local Authorities must prioritise meetings to discuss the use of these funds so that the money allocated to each Local Authority Project can be committed within two years of the funds being released. ISSUES/OPTIONS/CONSEQUENCES The Local Authority is responsible for consulting with community members to ensure that community priorities are taken into account when allocating project funds. FINANCIAL IMPACT AND TIMING Funds from the grant have two years from the date of issue to be acquitted (i.e. 1 July 2016 until 30 June 2018). CONSULTATION Local Authority and community members. ATTACHMENTS:


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FINANCE

ITEM NUMBER 9.1 TITLE Expenditure Report as at 31 March 2016 REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION: That the Local Authority note and accept the Expenditure Report as at 31 March 2016 EXECUTIVE SUMMARY: The Expenditure Report shows spending until 31 March 2016 in the Local Authority’s community.

MacDonnell Regional Council - Finke (Aputula)

Expenditure by Community as at 31st March 16

Expenditure Category

All CommunitiesActual YTD

Actual YTD

Budget YTD

Variance YTD

Budget Full Year

Notes on variations

greater than 10% or $10,000

COUNCIL SERVICES Service Centre Delivery Manage Council Buildings & Facilities 503,481 68,305 35,003 (33,302) 46,670

Wages and Other Employee Costs 36,637 0 0 0 0

Other Operational 466,844 68,305 35,003 (33,302) 46,670

Maintain Roads 2,079,647 9,205 9,923 717 13,230


Other Operational 1,868,715 9,205 9,923 717 13,230

Manage Council Service Delivery 1,995,434 133,670 138,001 4,331 180,410

Wages and Other Employee Costs 1,638,430 100,752 108,443 7,691 141,000


Civil Works 3,249,806 231,119 203,532 (27,586) 266,080

Wages and Other Employee Costs 2,522,880 191,806 161,157 (30,649) 209,580

Overspend due to payment of eligible termination payment to the previous Team Leader

Other Operational 726,926 39,313 42,375 3,063 56,500

Parks, Ovals and Public Spaces 93,491 14,358 19,195 4,837 21,120


Street & Public Lighting 43,396 1,110 4,612 3,502 6,150


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Council Engagement Local Authorities 213,039 164 38,178 38,014 40,590

Other Operational 213,039 164 38,178 38,014 40,590

Support and Administration Staff Housing 569,725 30,136 51,172 21,036 68,230



Manage HR 251,996 88 165 77 220


Other Operational 15,649 88 165 77 220

Training & Development 92,701 0 1,650 1,650 2,200

Wages and Other Employee Costs 16,690 0 1,650 1,650 2,200

Other Operational 76,011 0 0 0 0

Workplace Health and Safety 141,930 1,079 810 (269) 1,080

Wages and Other Employee Costs 139,895 799 600 (199) 800

Other Operational 2,035 280 210 (70) 280

Corporate Costs 703,406 392 296 (96) 395



SUB-TOTAL:- COUNCIL SERVICES 15,683,141 489,625 502,537 12,911 646,375

NON-COUNCIL SERVICES Outstations Civil Works 483,946 207 0 (207) 0



Commercial Operations Essential Services 896,419 95,426 78,290 (17,135) 102,340

Wages and Other Employee Costs 712,448 77,026 62,353 (14,673) 81,090

Overspend due to payment of eligible termination payment to the previous ESO


Centrelink 258,962 33,213 35,692 2,480 46,400

Wages and Other Employee Costs 258,962 33,213 35,692 2,480 46,400

Manage Projects 10,208,076 5,344 4,005 (1,339) 5,340


Other Operational 9,763,514 5,344 4,005 (1,339) 5,340

HMESP 672,147 460 0 (460) 0




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Airstrip Maintenance 27,426 11,040 1,283 (9,758) 1,710


Community Services Community Safety 2,446,250 138,675 146,753 8,079 191,155


Other Operational 526,509 10,270 9,911 (359) 13,215

Capital 246,228 0 0 0 0

Home Care Services 1,567,579 157,790 181,458 23,668 238,590

Wages and Other Employee Costs 973,299 93,372 111,543 18,171 145,370

Staff not working all allocated hours.


Children's Services 2,993,283 239,070 266,181 27,110 334,160



SNP School Nutrition Program 376,785 55,875 67,928 12,053 89,410

Wages and Other Employee Costs 198,035 37,569 37,411 (158) 48,720


Shared building, utility, and fleet charges have not been allocated yet.

SUB-TOTAL:- NON-COUNCIL SERVICES 23,298,864 737,099 781,590 44,491 1,009,105

TOTAL 38,982,004 1,226,724 1,284,127 57,402 1,655,480

The variance is

over 10% or $10,000

due to more money

being spent than

budget. The

variance is over 10% or

$10,000 due to less

money being spent

than budget.

Please note the figures above include internal allocations between functions, so that the program expenditure shown is the true cost to Cbudget.

ATTACHMENTS: There are no attachments for this report.

160818 AGENDA LOCAL FINKE - MacDonnell Region€¦ · TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL AUTHORITY MEETINGS\FINKE\08-2016 MEETINGS\MEETING

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