158_ERP607_BPD_EN_UK

Business Process Procedures

EHP7 for SAP ERP 6.0September 2013EnglishEnglish

Accounts Payable (158)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermanyBusiness Process Documentation

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External Process

Business Process Alternative/Decision Choice

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Cross-references to other documentation.

Example textEmphasized words or phrases in body text, titles of graphics and tables.

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Contents

51Purpose

52Prerequisites

52.1Master Data

62.2Roles

63Process Overview Table

84Process Steps

84.1Creating a Vendor Master Record

84.2Down Payment Request

104.3Posting Down Payment using the Payment Program

124.4Posting Vendor Invoices

144.5Down Payment Clearing

154.6Entering Vendor Credit Memo with Reference to Invoice

164.7Reviewing and Releasing Blocked Invoices

174.8Selecting Invoices to be Paid (Proposal Run)

194.9Reviewing and Blocking Invoices for Payment as Needed

204.10Posting Payments using the Payment Program

204.10.1Creation of Payment Media using Payment Media Workbench (Altern. 1)

224.10.2Creation of Payment Media using Classical Payment Medium Program (Altern. 2)

244.11Posting Manual Outgoing Payment

254.12Manual Bank Statement Processing

255Appendix

255.1Reversal of Process Steps

265.2Used Forms

Accounts Payable

1 Purpose

This scenario deals with posting accounting data for vendors in Accounts Payable. From there, the data is sorted by vendor and made available to other areas such as the purchasing system. When you post data in Accounts Payable, the system creates a document and passes the data entered to the general ledger. General ledger accounts and vendor accounts are then updated according to the transaction concerned (payable, down payment, credit memo and so on) vendor payment activities. All business transactions are posted to and managed by means of accounts and for this vendor master records are created. Business Process Accounts Payable focuses on the following activities:

Down payment request

Post down payments using the payment program Post vendor invoice

Down payment clearing Enter vendor credit memo Review and Release Blocked Invoices Select invoices to be Paid

Review and block invoices for payment as needed

Post payment using the payment program Creation of payment media using Payment Media Workbench (Alternative 1)Creation of payment media using Classical Payment Medium program( Alternative 2)

Manual payment Manual bank statement processing

Display of posted documents2 Prerequisites2.1 Master Data

You have entered the master data required to go through the procedures of this scenario. Ensure that the following scenario-specific master data exists before you test this scenario:

Service Area

Master DataValueSelectionComment

Cost Center*AllSelect all cost centers

Material Master*Material type DIEN, SEMI, HAWASelect all materials which belong to this material type

Manufacturing Area / Trading Area

Master DataValueSelectionComment

Cost Center*AllSelect all cost centers

Material Master*Material type FERT, HAWASelect all materials which belong to this material type

2.2 Roles

Use

The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

Prerequisites

The business roles have been assigned to the user who is testing this scenario.

DetailsBusiness RoleActivityTransaction

Employee (Professional User)SAP_NBPR_EMPLOYEE_SAssignment of this role is necessary for basic functionality.

Accounts Payable AccountantSAP_NBPR_AP_CLERK_S F-47

FB60

F-54

FB65

MRBR

F110

F-53

3 Process Overview TableProcess stepExternal process referenceBusiness conditionBusiness roleTransaction codeExpected results

Creating a vendor Master recordCreate Vendor Master (155.14)See (155.14) scenarioSee (155.14) scenarioSee (155.14) scenarioThe vendor master record has been created and the account can now be posted

Down Payment RequestThese noted items are required to enable the system to post the down payments to your vendor automatically using the payment program.Accounts Payable AccountantF-47The down payment request is posted to a specific GL account (Down payment requests (vendors)) as an open noted item.

Posting Down Payment Using the Payment ProgramDown payments to vendors can be posted automatically using the payment programAccounts Payable AccountantF110The document posted credits the bank sub-account and debits the payable account with an offsetting entry to update the down payments reconciliation account.

Post Vendor InvoicesInvoice contains necessary approval signature and G/L account assignmentAccounts Payable AccountantFB60Accounting invoice document posted to allow payment to vendor.

Down Payment ClearingTo clear the down payment with the invoice so that, in a later payment run, only the open difference remains to be paid.Accounts Payable AccountantF-54The down payment has been cleared and the balance of account (down payments) is zero again.

Enter Vendor Credit Memo with reference to invoice

Credit Memo contains necessary approval signature and G/L account assignmentAccounts Payable AccountantFB65Accounting document is posted to allow credit to vendor

Review and Release Blocked InvoicesThis activity will review and release blocked invoicesAccounts Payable AccountantMRBRThe invoice(s) are released for payment.

Select Invoices to be PaidSelect the invoices to be paid.Accounts Payable AccountantF110Vendor open items selected for payment.

Review and Block Invoices for Payment as neededReview and block invoices for payment.Accounts Payable AccountantF110Vendor open items may be blocked for payment if required.

Post Payments Using the Payment Program

Make the payment to Vendor of the amount dueAccounts Payable AccountantF110The difference between the down payment (if any), the credit note (If any) and the invoice will now be posted automatically by the payment program

Creation of Payment Media Using Payment media Workbench (Alternative 1)Invoices are paid by bank transfer. It also describes how the payment is debited from the bank account via the account statement and how the account statement is post processedAccounts Payable AccountantF110

The payment media is generated (DME files) and can now be sent to the bank, which will execute the payment.

Creation of Payment Media Using Classical Payment medium Program (Alternative 2)Invoices are paid by bank transfer. It also describes how the payment is debited from the bank account via the account statement and how the account statement is post processedAccounts Payable AccountantF110The payment media is generated (DME files) and can now be sent to the bank, which will execute the payment.

Post Manual Outgoing paymentAccounts Payable AccountantF-53The document posts the bank account and the vendor account. The system clears the open invoices and credit memos.

Manual Bank Statement ProcessingCash Management (160)The bank debits the bank transfer, and the foreign bank transfer directly from your account.see Cash Management (160) scenarioFF67Those items which had been posted on the bank sub account have been cleared with the items created during the bank statement processing.

4 Process Steps

4.1 Creating a Vendor Master Record

Use

In this activity, you create a vendor master.

Procedure

To execute this activity, run the processes in the Create Vendor Master (155.14) scenario, using the master data from this document.

4.2 Down Payment Request

Use

Down payment requests are noted items that do not affect the balance sheet. These noted items are required to enable the system to post the down payments to your vendor automatically using the payment program.

Procedure

1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Down Payment ( Request

Transaction codeF-47

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Accounts Payable Accountant(SAP_NBPR_AP_CLERK_S)

Business role menuAccounts Payable ( Posting ( Payments ( Vendor Down Payment Request

2. On the Down Payment Request: Header Data screen, make the following entries:

Field nameDescriptionUser action and valuesComment

Document Date*for example todays date 1

Type* (vendor payment doc.type)for example

Company Code1000

Posting Date*for example todays date -1

CurrencyGBP

Referenceoptional

Account*Enter an existing Vendor number

Trg.sp.G/L ind.AEnter the appropriate special G/L indicator.

3. Choose Enter.

4. On the Down Payment Request: Add Vendor item screen, make the following entries:


Amount*for example 1000

Tax Code*for example domestic tax V1

Calculate taxX

Due On*for example todays date -1

5. Choose Post (Ctrl + S). confirm any warning message.The system displays the message Document xxxxxxxxxx was posted in company code 10006. Make a note of the document number.

Result

The down payment request is posted as an open noted item (Special G/L Indicator F). The attribute noted item effects that the account balance is not updated.

4.3 Posting Down Payment using the Payment Program

Use

Down payments to vendors can be posted automatically using the payment program.

PrerequisitesDown Payments have to be posted.

Procedure



SAP ECC menuAccounting ( Financial Accounting ( Accounts Payable ( Periodic Processing ( Payments

Transaction codeF110


Business roleAccounts Payable Accountant(SAP_NBPR_AP_CLERK_S)

Business role menuAccounts Payable ( Posting ( Payments ( Automatic Payment

2. On the Automatic payment transactions: Status screen, make the following entries:


Run Date*for example todays day

Identification*identifying information

3. Choose Enter.

4. Choose Parameter.5. On the Automatic payment transactions: Parameter screen, make the following entries:


Posting Date*for example todays day

Docs Entered Up To*for example todays day

Company Code1000

Prmt MethsPayment Methods*select the payment method you want to post (for example )

Next p/dateNext Posting Date*the day of the next posting date you want to run

Vendor*Enter the Vendor for whom the Down Payment Request was entered in 4.2.

to*Vendor, if you select an interval or range

6. Note: If you want to select specific vendors, you can select (multiple selection) and enter a list of vendor numbers.

7. Note: This is an additional step and optional:On the Automatic payment transactions: Status screen, select tab Additional Log and make following entries:


Due Date Checkselect indicator

Pmnt method selection if not successfulselect indicator

Line items of the payment documentsselect indicator

Vendors from*Vendor (from)

Enter the Vendor for whom the Down Payment Request was entered in 4.2.

Vendors to*Vendor (to)

8. Choose Save Parameters (Ctrl + S).9. Choose Status.10. Choose Proposal (Shift + F1).11. On the Schedule Proposal screen, make the following entries:


Start Date*for example todays day

Start immediatelyselect indicator

12. Choose Schedule (Enter). The message Proposal run has been scheduled appears; the status tab shows the message Proposal is running.

13. Choose Status (Shift + F2) to update the status.14. Once the Proposal is complete, the message on the Status tab will change to read Payment proposal has been created..15. To maintain or display the payment proposal, choose Edit Proposal (Shift + F4) or Display Proposal (Shift + F9) and confirm the following screen (selection of accounting clerks) by pressing Continue (Shift + F1).16. Go Back (F3).17. Choose Schedule Payment run (F7).18. On the Schedule Payment screen, make the following entries:



Start immediatelyXselect indicator

19. Choose Schedule (Enter). The message Payment run has been scheduled appears.

20. Choose for more than one time - Status (Shift + F2) to update the status.21. As soon as the payment run has been finished, the Status screen will show the message Payment run has been carried out22. To show the result of the payment run, choose Edit ( Payments ( Payment List; confirm the following screen by choosing Continue (Enter).

23. Note the document number of the payment document from the Payment column in the list display.

24. To display the document, use transaction FB03.

Result

The document is posting the bank account in credit and the payable account in debit with the deviating reconciliation account. On the account payable a down payment with special G/L indicator A is posted. The down payment request (special G/L indicator F) became balanced by the payment program.

4.4 Posting Vendor InvoicesUse

You receive the invoice from the vendor and post it in the system. Vendor Invoices for material are posted in materials module, Refer document for this. You can also post invoices in FI for other than materials like expenses for example as explained below.

Note: The most vendor invoices are posted with logistics. Such invoices will need to be posted for material with purchasing.

Procedure



SAP ECC menuAccounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Invoice

Transaction codeFB60


Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S)

Business role menuAccounts Payable ( Posting ( Invoices ( Enter Vendor Invoice w/o PO Reference

2. On the Enter Vendor Invoice screen, make the following entries:


Vendor*Enter an existing Vendor number

Invoice Date*for example todays date

Reference(*)optional


CurrencyGBPGBP

Calculate taxXselect

Tax Code*Select domestic input tax, for example V1

3. A message informs you of an existing balance of down payments. Confirm the message with Continue (Enter).

4. On the Enter Vendor Invoice - Items screen, enter the following data for the first line item. Field nameDescriptionUser action and valuesComment

First Item:

G/L Account* for example 640020

D/CDebit

Amount in Document Currency*Gross amount; for example 6250

Tax Code*(Defaulted from Header data)Domestic input tax; for example V1

Cost Center*e.g. 1101

5. On the Enter Vendor Invoice - Items screen, enter the following data for the second line item.


Second Item

G/L Account*For example640030

D/CDebitDebit

Amount in Document Currency*for example 5500

Tax Code*domestic input tax; for example V1

Cost Center*e.g.1201

6. Choose Post (Ctrl + S).

Result

The invoice has been posted. For further processing, make a note of the document number.

4.5 Down Payment ClearingUse

You now want to clear the down payment with the invoice so that, in a later payment run, only the open difference remains to be paid.

Procedure



SAP ECC menuAccounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Down Payment ( Clearing




Business role menuAccounts Payable ( Posting ( Document Processing (Homepage)

2. Only SAP NetWeaver Business Client (SAP NWBC): Choose the tab All Vendor Line Items Open.

3. Only SAP NetWeaver Business Client (SAP NWBC): Mark the first row of the required business partner and choose Clear Vendor Down Payments.

4. On the Clear Vendor Down Payment: Header Data screen, make the following entries:


Document Date*for example todays date

Company Code1000company code 1000

Currency/RateCurrencyGBPcurrency GBP for example

Account*Vendor account you want to clear

Relevant Invoice*Enter the document number of the invoice that you have posted.

5. Choose Process Down Payments. The down payment document created by the payment program is then displayed.

6. Select the down payment document, and then choose Post (Ctrl + S). The system now displays the document overview. At the bottom of the screen, a message appears requesting you to correct the marked (in blue writing) line items.

7. Select the line item highlighted in blue color by double-clicking it. Enter a text for example Down payment clearing. Choose Post (Ctrl + S).Result

The down payment item has been cleared and the balance of the Down Payments account is zero again. The system posts a new item in the vendor account. The new item can now be handled as a partial payment, and included and cleared when an outgoing payment is made (or by the payment program).

4.6 Entering Vendor Credit Memo with Reference to Invoice

Use

You receive vendor credit memos regarding a deficient delivery of the goods you ordered. The credit memo has to be posted manually in the SAP system.Procedure



SAP ECC menuAccounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Credit Memo

Transaction codeFB65



Business role menuAccounts Payable ( Posting ( Invoices - Enter Vendor Credit Memo w/o PO Reference

2. Enter the following data unless it is already defaulted by the system:


Company Code1000

3. Choose Enter.

4. On the Enter Vendor Credit Memo: Company Code 1000 screen, make the following entries:

Basic data:


Vendor*Enter an existing Vendor number, for example the Vendor used in 4.2





CurrencyGBPGBP

Calculate taxX

Item data:


G/L Account* (all cost elements; G/L accounts > 499.999)for example 640020

D/CCreditCredit

Amount in Document Currency*for example 200 (must be the same amount as mentioned within row amount)

Tax Code*domestic tax code; for example V1

Cost Center*for example 1101

5. On the Payment tab, on the Enter Vendor Credit Memo: Company Code 1000 - Payment screen, make the following entries:


Invoice Reference(*)If an invoice reference exists you may use the invoice document number created in 4.2

If you enter the FI document number of the invoice in the Invoice Reference field, the invoice payment data are automatically copied (baseline date for payment, terms of payment). This ensures that the invoice and the credit memo is taken into account for payment at the same time. Confirm the respective message with Enter.If you do not enter an invoice reference, the credit memo created is due immediately.

6. Choose Post (Ctrl + S). The system displays the message Document xxxxxxxxxx was posted in company code 1000Result

The credit memo is posted.

4.7 Reviewing and Releasing Blocked Invoices

Use

This activity reviews and releases blocked invoices.

Procedure



SAP ECC menuLogistics ( Materials Management ( Logistic Invoice Verification ( Further Processing ( Release Blocked Invoices

Transaction codeMRBR

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business RoleBusiness role Accounts Payable Accountant(SAP_NBPR_AP_CLERK_S)

Business role menuAccounts Payable ( Posting ( Invoices ( Release Blocked Invoice w/PO Reference

2. In the Company code field, enter 1000 and choose Execute.3. On the Release blocked invoices screen, choose the invoices to be released, and then choose Release Invoice. 4. Choose Save.

If the invoice is not authorized, resolve any issues, then re-run this transaction. Otherwise, go to the next step.

Result

The invoice(s) are released for payment.

4.8 Selecting Invoices to be Paid (Proposal Run)

Use

This activity selects the invoices to be paid.

Procedure










Run Date*for example todays date

Identification*identifying information

3. Choose Parameter.4. On the Automatic payment transactions: Parameters screen, make the following entries:



Docs Entered Up To*for example todays day

Company Code1000

Prmt MethsPayment MethodsCEselect the payment method you want to post (for example )

Next p/dateNext Posting Date*the day of the next posting date you want to run

Vendor* all vendorsall vendors (Note: If you want to select specific vendors, you can select (multiple selection) and enter single value of vendors.)

5. Choose Save Parameters (Ctrl + S).6. Choose the Status tab.7. Choose Schedule Proposal (F7). Confirm the dialog box.8. On the Schedule Proposal screen, make the following entries:



Start immediatelyX

Create Payment MediumX

9. Choose Schedule (Enter). The message Proposal run has been scheduled appears at the bottom of the window.

10. Choose for more than one time - Status (Shift + F2) to update the status.11. As soon as the proposal run has been finished, this is shown on screen Automatic Payment Transactions: Status.12. Do not leave the transaction, as you will need to continue the next transaction from this point.

Result

The Vendor open items are selected for payment.

4.9 Reviewing and Blocking Invoices for Payment as Needed

Use

This activity reviews and blocks/ unblocks invoices for payment.

If you block/unblock an invoice, only the payment block indicator A can be changed. All the other indicators are set in logistics and cannot be changed with FI.

Procedure








2. On the Status tab, choose Proposal (change).

3. Select All accounting clerks and choose Enter. The list of vendors and amounts to be paid displays.

4. To review invoices for a particular vendor, double-click that vendor's line. A list of invoices displays.

5. To block a particular invoice for the payment run, put the cursor on that invoice and choose Change.

6. Enter the payment block indicator and choose Continue.

7. To unblock a particular invoice for the payment run, put the cursor on that invoice and choose Change.

8. Delete the payment block indicator and choose Continue.

9. Choose Save.10. Do not leave the transaction, as you need to continue the next transaction from this point.

Result

Unneeded vendor open items are blocked for payment.

For displaying the print output and the payment media to be processed by the bank, refer to the next chapters 4.10.1 and 4.10.2. In these chapters you can see how the payment summary, the payment list and the exception list can be executed.After having processed the payment you can check the result, for example by displaying the documents that have been posted, on the Vendor Line Item Display screen.

4.10 Posting Payments using the Payment Program

Use

The difference between the down payment, the credit note and the invoice will now be posted automatically by the payment program.

You can generate payment media using either the classic payment medium programs (RFFO*), or payment medium formats from the Payment Medium Workbench.

Both alternatives are described in the following steps.

4.10.1 Creation of Payment Media using Payment Media Workbench (Altern. 1)

Use

This scenario describes the process of posting vendor invoices and explains how the invoices are paid by check or bank transfer. It also describes how the payment is debited from the bank account via the account statement and how the account statement is post processed.

Prerequisites1. Vendor invoices (vendor with payment methods E).Procedure










Run Datefor example todays day

Identificationidentifying information

3. Choose Parameter.4. On the Automatic payment transactions: Parameter screen, make the following entries:


Posting Date for example todays day

Docs Entered Up To for example todays day

Company Code1000

Prmt MethsPayment MethodsE

Next p/dateNext Posting Datethe day of the next posting date you want to run e.g (today +1 month)

Vendor Vendor e.g. 300000

to e.g. 399999

5. Note: If you want to select specific vendors, you can select (multiple selection) and enter single value of vendors.

6. Choose Save Parameters (Ctrl + S).7. Choose the Status tab.8. Choose Schedule Payment run (F7). Confirm the dialog box.9. On the Schedule Payment screen, make the following entries:



Start immediatelyXselect indicator



11. Choose more than one time - Status (Shift + F2) to update the status.12. As soon as the payment run has been finished, this will be shown on screen Schedule Payment. The number of generated and completed posting orders is displayed.

13. Make a note of the DME reference numbers (GB_BACS). You will need these later for the manual account statement.

To find out the DME reference numbers, go to DME Administration by choosing (NWBC: More) Environment ( Payment Medium ( DME Administration. By double-clicking the data medium, you can display its attributes. Make a note of the reference number (Data Medium tab) for the domestic payment GB_BACS.14. For additional information regarding the payment, see Environment > payment summaryfrom within the Data Medium Attributes screen. This is automatically generated as a spool list as well.

15. In addition, from the Automatic Payment Transactions: Status screen, you can create the payment list and the exception list. To do so, choose (NWBC: More) Edit ( Payments ( Payment List or (NWBC: More) Edit ( Payments ( Exception List. Choose Continue (Enter) to execute the list.Result

The invoices have been paid and posted to the bank clearing accounts. The generated DME files can now be sent to the bank, which executes the payment.

4.10.2 Creation of Payment Media using Classical Payment Medium Program (Altern. 2)

Use

You receive the invoice from the vendor and post it in the system. Prerequisites.Vendor invoices (vendor with payment methods C).

Procedure










Run Datefor example todays day

Identificationidentifying information

3. Choose Parameter.4. On the Automatic payment transactions: Parameters screen, make the following entries:


Posting Date for example todays day

Docs Entered Up To for example todays day

Company Code1000

Prmt MethsPayment MethodsC

Next p/dateNext Posting Datethe day of the next posting date you want to run (e.g. today + 1month)

Vendor e.g. 300000

to e.g. 399999 Vendor, if you select an interval

5. Note: If you want to select specific vendors, you can select (multiple selection) and enter single value of vendors.

6. Choose Printout/data medium.

7. Make the following entries:


ProgramRFFOUS_CPayment media program for payment type C

VariantBPFIGB_C_10The variant for payment method C

8. Choose Save Parameters (Ctrl + S).9. Choose Status.10. Choose Schedule Payment run (F7). Confirm the dialog box.11. On the Schedule Payment screen, make the following entries:


Start Date*for example todays date

Start immediatelyX



13. Choose more than one time - Status (Shift + F2) to update the status.14. As soon as the payment run has been finished, this will be shown on screen Schedule Payment. The number of generated and completed posting orders is displayed.

15. For additional information regarding the payment, see the payment summary, which is automatically generated as a spool list as well.

16. In addition you can create the payment list and the exception list. To do so, choose (NWBC: More) Edit ( Payments ( Payment List or (NWBC: More) Edit ( Payments ( Exception List. Choose Continue (Enter) to execute the list. Result

The invoices have been paid and posted to the bank clearing accounts. The cheques have been printed out and can now be sent to the vendors..

4.11 Posting Manual Outgoing Payment

Use

You can post outgoing payments either manually or automatically (payment program SAPF110).

The manual posting process is described below. You process like this especially in case of manual payment or a manual step by step posting of the account statement.

PrerequisitesA new payment method 9 has to be to configured for using this alternative.

Procedure



SAP ECC menuAccounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Outgoing payment ( Post




Business role menuAccounts Payable ( Posting ( Payments ( Post Outgoing Payments

2. On the Post Outgoing Payment: Header Data screen, make the following entries:



Posting Date*for example todays date

Company Code1000

CurrencyGBPGBP


Bank data

Account* (bank transfer domestic account)for example 161022


Value Date*for example todays date

Open item selection

Account*Enter an existing Vendor with opened invoices:

Account Type K


3. Choose Process Open Items.

4. On the Process Open Items: select the required item (Open invoices, credit memos, and so on).

5. Choose Post (Ctrl + S).The system displays the message Document XXXXXXXXXX was posted in company code 1000. Check the posted document using Document ( DisplayResult

The document posts the bank account (Bank transfer domestic) on the credit side and the vendor and its reconciliation account (Domestic payables) on the Debit side. The system clears the open invoices and credit memos that were selected during the process open items along with payment made.

4.12 Manual Bank Statement Processing

Use

The bank debits the bank transfer, and the foreign bank transfer directly from your account.

Procedure

To execute this activity, run the processes in the Cash Management (160) scenario, using the master data from this document.

5 Appendix

5.1 Reversal of Process Steps

In the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document,

Down Payment Request

Transaction code ( SAP GUI)F-47

Reversal:Reverse Document

Transaction code ( SAP GUI)FB08


Business role menuAccounts Payable ( Posting ( Document Processing: select line (business partner) and choose Reverse Document

CommentThe reversal document has no line items; only the original document is cleared with the number of the reverse document

Post Vendor Invoices






CommentA new reversal document is created with the inverted posting keys of the original document

Vendor Credit Memo






CommentA new reversal document is created with the inverted posting keys of the original document

5.2 Used Forms

Use

In some of the activities of this business process, forms are used. The table below provides details on these forms.

Common form nameForm typeUsed in process step Output typeTechnical name

Payment Advice NoteSAPscript4.10NewYB_IN_AVIS

ChequeSAPscript4.10NewYB_PRENUM_CH

EDI Accompanying sheetSAPscript4.10NewYB_F110_EDI_01

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