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Looking to Reduce Operating Costs? Automate Your ExpenseProcessing with PeopleSoft Travel and Expenses 9.1
Louise EasonOracle Corporation
June 21, 2010
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The following is intended to outline our general
product direction. It is intended for informationpurposes only, and may not be incorporated into anycontract. It is not a commitment to deliver anymaterial, code, or functionality, and should not be
relied upon in making purchasing decisions.The development, release, and timing of anyfeatures or functionality described for Oraclesproducts remains at the sole discretion of Oracle.
Safe Harbor Statement
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PeopleSoft Expenses 9.1
Agenda
Why Automate Expense Claims?
Best Practices How PeopleSoft Enterprise Delivers
Highlights of Release 9.1
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Travel and Expense ProcessingThe Paper Premium
$0
$5,000
$10,000
$15,000
$20,000
1 Year 2 Year 3 Year
$1 Billion+ companies with
132,000 expense rpts / year
Wastes $15,840 Million
over 3 years
Electronic transactions cost 83%less
Other Benefits of Automating Travel and Expense
Credit card Incentive strategies
Supplier negotiation
Audit control
* Sources: Aberdeen Group, Best Practices inCategory Spend Management: Travel
Manual cost @ $48 / Expense report*
One-line cost @ $8 / Expense report*
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My Travel Wallet
TravelAuthorization
Expense Report Entry
Expenses Tables
Copy existingUse template
PayablesCheck Run
Payroll
Check Run
General Ledger
Project CostingOnline TravelReservations
My Travel Wallet
Receipts
or
TimeLabor
PayablesCheck Run
Vendors
Employees
CashAdvance
Travel and Expense Process Flow
Expense Reporting
Audit andReceipt
Verification
Pre-audit beforepayment
processing orstaging to other
products
Post-audit afterpayment and
staging to otherproducts
Manager/HR supervisor
ExpenseApprovals
Projectmanager
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Best Practices in Managing Expenses
Enforcing Compliance with Company Policy
Visibility into transactions and proactive monitoring Monitoring and analysis based on policies
Automated role-based processing with built-ininternal controls and workflow
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Preferred Merchant
Location
Per Diems
Taxable expenses
Description
Enforcing Compliance with PolicyVisibility and Proactive Monitoring
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Configurable
accountingPreferred vendortracking
Automated
deductions
Enforcing Compliance with Company PolicyEnforcing Compliance with Company Policy
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Expenses Users
Permission
ListsRoles User Profiles
Employee
Profile
Employee
Central entry
Manager, Expenses
Manager, Time Project manager,
Expenses
Project manager,Time
Auditor
Expenses ESAportal pagelets
All pages withinExpenses module
Employee
Approver
Project manager
Auditor One role can be
assigned to manypermission lists
Bidder
Customer
Employee
Job applicant Partner
Vendor
Can assign manyroles to a userprofile
Employee data
Organizational data
User defaults
Bank accounts Corporate card
information
Transportation
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Internal Controls Role Based Processing
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Additional Best Practices
Use of pre-trip travel authorization
Enforce compliance to company policy.
Credit Card Charges Import
Enable PeopleSoft My Wallet
Automate Expenses policy and compliance
Visibility into spend using analytics.
Reduce costs with incentive programs withtravel suppliers.
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Set Up Workflow Approver Profile
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Set Up Workflow Approver Assignments
by Department
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Set Up Workflow Approver Assignments
by Project
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Set Up Workflow Approver Routing
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Travel and Expenses Homepage
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Now Youre Ready to Create an Expense Report
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Demonstration
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New in Expenses 9.1
Oracle iReceipts for Cash Expenses
Create Report and Approve via Hand Held Device Risk Assessment
New BI Publisher Reports - Expense Metrics
Automated Accruals
Import Level Three Credit Card Data
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Leverage Mobile DevicesExpense Logging with the iPhone (Expenses 9.1)
Increased User Productivity
Shorter Expense Reporting Cycles
More Accurate Expense Reporting
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Leverage Mobile DevicesExpense Logging with the iPhone
Increased User Productivity
Shorter Expense Reporting Cycles
More Accurate Expense Reporting
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Leverage Mobile DevicesExpense Logging with the iPhone
Increased User Productivity
Shorter Expense Reporting Cycles
More Accurate Expense Reporting
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Leverage Mobile DevicesExpense Logging with the iPhone
Increased User Productivity
Shorter Expense Reporting Cycles
More Accurate Expense Reporting
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Leverage Mobile DevicesExpense Logging with the iPhone
Increased User Productivity
Shorter Expense Reporting Cycles
More Accurate Expense Reporting
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Leverage Mobile DevicesExpense Logging with the iPhone
Increased User Productivity
Shorter Expense Reporting Cycles
More Accurate Expense Reporting
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Leverage Mobile DevicesExpense Logging with the iPhone
Increased User Productivity
Shorter Expense Reporting Cycles
More Accurate Expense Reporting
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Leverage Mobile DevicesExpense Logging with the iPhone
Increased User Productivity
Shorter Expense Reporting Cycles
More Accurate Expense Reporting
2 WayIntegration
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Delivered BI PUBLISHER Reports Example # 1
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Delivered BI PUBLISHER Reports Example # 2
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Delivered BI PUBLISHER Reports Example # 3
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Delivered BI PUBLISHER Reports Example # 4
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Additional Solutions to Consider
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Oracle Imaging
Note: Additional License
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Budget vs.Budget vs.ActualActual
ProjectedProjectedExpenseExpense
Expenses InExpenses In
ProgressProgress
ReportingReporting ESA Portal PackESA Portal PackVisibility into Ongoing ActivitiesVisibility into Ongoing Activities
Note: Additional License
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Reporting - Oracle Business Intelligence
Note: Additional License
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A Few of Our Customers
3M
University of Alberta
Florida State University Bausch & Lomb
International Monetary Fund
State Farm Insurance Metropolitan Life
Sprint
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PeopleSoft ExpensesThe Bottom Line
Fully Integrated with PeopleSoft ERP applications
User configurable workflow with policy and spendingcontrols
Flexible, user-friendly reporting tools
Fully integrated with on-line travel booking
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PeopleSoft Financial ManagementPeopleSoft Financial ManagementExpensesExpenses