147_ERP606_BPD_EN_IN

EHP6 for SAP ERP 6.0

March 2012

English

Make-to-Order Production with Variant Configuration (147)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Business Process Documentation

SAP Best Practices Make-to-Order Production with Variant Configuration (147): BPD

Copyright

© 2012 SAP AG. All rights reserved.

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Contents

1 Purpose.................................................................................................................................. 5

2 Prerequisites.......................................................................................................................... 5

2.1 Master Data and Organizational Data.............................................................................5

2.2 Business Conditions........................................................................................................7

2.3 Roles............................................................................................................................... 7

2.3.1 Defining Queries for Personal Object Worklist (POWL)...........................................8

2.4 Preliminary Steps............................................................................................................8

2.4.1 Creating User Settings for Requirement Planning....................................................9

2.4.2 Assigning User Parameter “CORUPROF” to User Master Record...........................9

3 Process Overview Table.......................................................................................................10

4 Process Steps...................................................................................................................... 12

4.1 Sales Order Entry..........................................................................................................12

4.2 Reviewing Sales Orders with Delay..............................................................................14

4.3 Credit Management Check for Sales Order...................................................................15

4.4 Optional: Logistics Planning..........................................................................................16

4.5 Manufacturing Steps (Make-to-Order)...........................................................................16

4.6 Delivery Due List...........................................................................................................21

4.7 Picking (Optional)..........................................................................................................23

4.8 Credit Management Check for Delivery Note................................................................24

4.9 Posting Goods Issue.....................................................................................................24

4.10 Billing......................................................................................................................... 25

5 Follow-up Processes............................................................................................................26

6 Appendix.............................................................................................................................. 28

6.1 Reversal of Process Steps............................................................................................28

6.2 SAP ERP Reports.........................................................................................................29

6.3 Used Forms...................................................................................................................30



Make-to-Order Production with Variant Configuration

1 PurposeThe MTO – Prodcution with Variant Configuration scenario demonstrates sales order processing with materials with pre-selected characteristic values (material variants) and components that are produced according to sales quantities planned for these variants. If the sales order configuration is not available as a material variant, then customer service can configure the material on the order by choosing the required characteristic values. A sales order cost estimate is created on saving the order which is subsequently used to valuate the cost of goods sold.

The process is triggered when an order for a configurable material is received from the customer. The customer order is recognized in the MRP run resulting in planned order for production of the material. If insufficient warehouse stock is available, purchase requisitions are created for the raw materials required.

When the production order is created, target costs are calculated for the order lot size (preliminary costing). During the production process, costs incurred are updated on the order, which enables you to keep track of and compare target costs and actual costs at any time.

Period-end-closing activities are applied to the order. This includes Work In Progress calculation and variance calculation. After this, Work in Progress is settled to financial accounting and production variances are settled to management and financial accounting. Production variances are settled to profitability analysis with the sales order as one of the characteristics.

2 Prerequisites

2.1 Master Data and Organizational DataSAP Best Practices Standard Values

Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers.

This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario.

Operational Focus

SAP Best Practices delivers standard values for more than one operational focus area, such as Services, Trade or Manufacturing. This means that you may find more than one master data table below. Use the master data that matches the operational focus of your company (Service, Manufacturing or Trading).

Additional Master Data (Default Values)

You can test the scenario with other SAP Best Practices default values that have the same characteristics.

Check your SAP ECC system to find out which other material master data exists.



Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document:

Manufacturing / Trading

Production Plant

Master data Value Master / org. data details

Comments

Material: F1000 Finished Good MTO VCConfigurable

Material: F1000-P1 Finished Good

Material variant, Plastic,Foiled

Material: F1000-M1 Finished Good

Material variant, Metal,Foiled

Material: F1000-G1 Finished Good

Material variant, Golden,Foiled

Material F1000-G2 Finished Good

Material variant, Golden,Boxed

Material: S21 Semifinsihed Good,Repetitive Manuf.

Material: S25 Semifinished Good, External Procurement

Material: S2201 Semifinihed Good, Phantom Ass.,Plastic

Material: S2202 Semifinihed Good, Phantom Ass.,Metal

Material: S2203 Semifinihed Good, Phantom Ass.,Golden

Material: S2301 Semifinihed Good, Phantom Ass.,Plastic

Material: S2302 Semifinihed Good, Phantom Ass.,Metal

Material: S2303 Semifinihed Good, Phantom Ass.,Golden

Material: R20 RAW Material

Material: R27 RAW Material, Packaging Box

Material: R28 RAW Material, Packaging Foil

Material: R1601 RAW Mat., Plastic



Material: R1602 RAW Mat., Metal



Material: R1603 RAW Mat., Golden




Comments









Plant: 1000 Production Plant

Storage Location:

1020 Production

1030 Shipping (with Lean WM)

1050 Stores

Bill of Material: F1000

Routing Group Counter 1

F1000

Sales Center


Comments

Sales Organization 1000 National

Distribution Channel 10 Direct Sales

Customer 100000 Customer 01 (without credit limit)

Customer 100003 Customer 03 (with credit limit)

2.2 Business ConditionsThe business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario:

Business condition Scenario

Exectue process steps costing run and materials requirement planning

Prerequisite Process Steps (154)

2.3 Roles

UseThe following roles must have been installed to test this scenario in the SAP Netweaver Business Client (NWBC). You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.



PrerequisitesThe Business roles have been assigned to the user who is testing this scenario.

Business role Technical name Process step

Employee (Professional User)

SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality.

IT Administrator (Professional User)

SAP_NBPR_IT_ADMIN_S Assigning User Parameter

Production Planner SAP_NBPR_PRODPLANNER_S Create User Settings for Requirement Planning

Sales Administrator SAP_NBPR_SALESPERSON_S Creating Sales Order

Production Supervisor

SAP_NBPR_PRODPLANNER_M Review Sales Order with Delay List

Warehouse Clerk SAP_NBPR_WAREHOUSECLERK_S Initial Stock Posting

Creating Delivery

Confitming Transfer Order

Picking (optiona)

Posting Goods Issue

Billing Administrator SAP_NBPR_BILLING_S Billing

2.3.1 Defining Queries for Personal Object Worklist (POWL)The following queries must be defined to test this scenario in the SAP NetWeaver Business Client (NWBC). You only need these queries if you are using the NWBC interface. You do not need these queries if you are using the standard SAP GUI.

The queries are necessary to access role specific worklists in the SAP NetWeaver Business Client (NWBC).

For more information on the creation of queries, see the section Creation of Queries in Personal Object Worklists (POWLs) in the Quick Guide to Implementing the SAP Best Practices Baseline Package (IN) document.

Business role

Application

Object Type Variant Name

Variant Selections

Selection Criteria

Query Name


Evaluations Sales Orders with Delay

PRPL_SALES_ORDER_DELAY

- - Plant: 1000

Material number: F1000*

e.g. Sales Order w Delay

ResultYou can now process the scenario Make-to-Order with Variant Configuration (147).

2.4 Preliminary Steps



This Business Process Documentation (BPD) contains process steps that have to be done as prerequisite before you can start to work through the standard Business Process Documentation of selected logistics scenarios.

2.4.1 Creating User Settings for Requirement Planning

UseIn this step, you set up user settings that are necessary for requirement planning.

Procedure

1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Logistics Materials Management Inventory Management Environment Stock-Stock/Requirements List

Transaction code MD04

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Production Planner

(SAP_NBPR_PRODPLANNER_S)

Business role menu Production Evaluations Reports Display Stock/Requirements Situation

2. On the Stock/Requirements List: Initial Screen, make the following entries:

Field name Description User action and values Comment

Material number F1000 Finished Good MTO VC Configurable

Plant 1000 Production Plant

3. Choose Enter and - if the system shows an information message - confirm it.

4. Navigate to (only for NWBC: More… ) Environment Navigation Profile Assign.

5. Select the General Settings tab page.

6. In the Navigation Profile field, choose the navigation design SAPPPMRP00 MRP Controller.

7. Choose Save and confirm the information message.

Choose Back to return to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

ResultYou have created the user settings necessary for the requirements planning.

2.4.2 Assigning User Parameter “CORUPROF” to User Master Record

Use



In this step, you assign a profile to your user which defines the layout for the confirmation screen for single screen entry.

Procedure

1. Access the activity using one of the following navigation options:


SAP ECC menu Tools Administration User Maintenance Users

Transaction code SU01


Business role IT Administrator (Professional User)

(SAP_NBPR_IT_ADMIN_S)

Business role menu IT Administration User Management User Maintenance

2. On the User Maintenance: Initial Screen, make the following entries and choose Change:


User Enter your SAP User

3. On the Maintain Users screen, choose the Parameters tab page and make the following entries:


Parameter ID CORUPROF

Parameter Value

YBDI02

4. Save your entries.

Choose Back to return to the SAP Easy Access screen (SAP GUI)

Or


ResultThe confirmation profile YBDI02 is assigned to your user.

3 Process Overview TableProcess step External

process reference

Business condition

Business role

Transaction code

Expected results

Sales Order Entry

Customer requests customized order

Customer Service

VA01 Order Number, Demand created for MRP, Credit Limit updated



Process step External process reference

Business condition

Business role

Transaction code

Expected results

Sales Orders with Delay


MD4C Sales Orders checked

Credit Management Check for Sales Order

Credit Management (108)

See Credit Management Check




Logistics Planning (optional)

Logistics Planning (144)

See Logistics Planning scenario




Manufacturing Steps

Production Order Processing Make-to-Stock (MTS) (145)

See steps in manufacturing scenarios Discrete Manufacturing (Make-to-Stock)




Delivery Due List

Process orders due for delivery

Shipping VL10I Delivery Due List printed, Deliveries created, Warehouse Transfer Order created

Picking (optional)

Only required w/o Lean WM processing

Warehouse Clerk

VL02N Material is picked

Credit Management Check for Delivery note






Post Goods Issue

Material must be available in stock

Warehouse Clerk

VL06O Goods issue is posted. System prints delivery note and bill of lading

Billing Accounts receivable

VF04 System generates invoice for billing.

Plant Closing

Period end closing “general” Plant (181)

See Period end closing “general” Plant scenario






Process step External process reference

Business condition

Business role

Transaction code

Expected results

Company Closing

Period end closing in financial accounting (159)

See Period end closing in financial accounting scenario




4 Process Steps

4.1 Sales Order Entry

UseYou have received a request for a make-to-order sales order. In this activity, you enter the sales order.

Procedure



SAP ECC menu Logistics Sales and Distribution Sales Order Create

Transaction code VA01


Business role Sales Administrator

(SAP_NBPR_SALESPERSON_S)

Business role menu Sales Sales Orders Sales Order Processing Create Sales Order

2. On the Create Sales Order: Initial Screen, enter the Order type OR (Standard Order) and choose Enter. (You can optionally enter organizational data.)

3. On the Create Standard Order: Overview screen, make the following entries:


Sold- to Party 100000 (w/o credit limit)

100003 (with credit limit)

Any other customer could be used

PO number MTO Order Example

Material Number

F1000 Finished Good MTO VCConfigurable

(may be replaced by new material after configuration is completed)

Order Quantity

10

4. Choose Enter.



You can make your user settings for variant matching either in the configuration profile or in the Characteristic Value Assignment screen. In the configuration profile, choose Settings or, in the sales order in the Characteristic Value Assignment screen, choose (SAP NWBC: More... View Settings, and choose Variant Matching tab page.If you select the Type matching on request checkbox, you can carry out variant

matching on the Characteristic Value Assignment screen by choosing .If you select the Perm. Type matching checkbox on the Variant matching tab page, the material number of the variant is displayed on the Characteristic Value Assignment screen, as soon as the system has found a material variant with a matching value assignment. For this scenario, please select Perm. Type matching checkbox.

For Strategy, if you select the Partial configuration checkbox, the system finds and displays a material, provided that the value assignment partly matches the value assignment of the material variant; if you select the Complete configuration checkbox, the system will only find a material if the value assignment is complete and all the characteristic values match. In this scenario, please select Complete configuration checkbox. Entries can be confirmed or saved directly.

5. On the Characteristic Value Assignment screen, select a value by choosing it from the characteristics value range.

For the following combinations a material variant will be found and replace the configurable material in the sales order.

Char Value

Type of Material Material

Char Value

Type of Packaging

Material variant

PLASTIC NORMAL F1000-P1

METAL NORMAL F1000-M1

GOLDEN NORMAL F1000-G1

GOLDEN SPECIAL F1000-G2

6. When all of the configurable choices have been selected, choose Back.

7. If a material variant can be determined on the Display Material Variants for F1000 screen, select the configurable line item and choose Enter.

In this case the previous configurable material number will be replaced by the new configurable variant that was created. For example, F1000-M1 replaces F1000 if Type of Material Material Metal and Type of Packaging Normal is selected.

If the warning message: Pricing error: Mandatory condition PR00 is missing appears enter condition type PR00 and enter a suitable price. To do so, select the item in the sales order and choose Item Conditions (button at bottom right of screen). Enter PR00 in the column CnTy and enter the price in the column Amount.

8. On the Standard Order: Availability Control screen, confirm the proposed delivery date. To do so, choose Complete dlv.



9. Choose Save. Make a note of the new sales document number displayed at the bottom of the screen: _________________________. Also make a note of the item number.

The order number is later required in case of initial stock posting.

Optionally, you can change the Header Text to be printed on order confirmation. To do so, select Change Sales Order and choose the menu path (SAP NWBC: More... Go To Header Texts. Choose Header Note 1, enter text and choose Save. You can also change the Item Text to be printed on order confirmation. To do so, choose (SAP NWBC: More... Go To Item Texts. Choose Material sales text, enter text and choose Save. The item text also reflects on customers invoice.

You can also check the delivery date of the items.

10. Choose Back to return to the SAP Easy Access screen (SAP GUI)

Or


ResultThe order is saved and the order confirmation is sent to printer. Demand is created for MRP.

4.2 Reviewing Sales Orders with Delay

UseIn this activity, you check for delayed Sales Orders.

Procedure



SAP ECC menu Logistics Production Production Planning Demand Management Evaluations Order Report

Transaction code MD4C

2. On the Multilevel Order Report screen make the following entries:


Sales Order number

The order you created last step

Or enter a specific Sales Order

Material F1000

or

configurable material variant

Finished Good MTO VCConfigurable

(may be replaced by new material after configuration is completed)

Plant 1000

Overall Profile

YSAP00000001



3. Choose Execute

4. Enter the following organizational data if required.


Sales Organization

1000 National

Distribution Channel

10 Direct Sales

5. Choose Enter.

6. Confirm upcoming warning messages with Enter.

7. The stock/requirement list shows exceptions by coloring the corresponding line.

8. Choose Back twice to return to the SAP ECC menu.


Business role Production Planner

(SAP_NBPR_PRODPLANNER_S)

Business role menu Production Job Planning Calculation of Multilevel Delay

In a first step you have to run the report RMDMULTILEVELDELAY for calculating the delay times for the sales order items on a multilevel basis in the system. Alternatively, you can use transaction MDML to schedule the report.

1. Select the variant MULTILEVEL_DEL and choose Start Immediately.

2. If there is message Request With Variant Multilevel Started , choose Enter to confirm .

3. Choose Display Scheduling and check the progress.

4. Choose Back.

5. Access the following transaction:

SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Production Supervisor

(SAP_NBPR_PRODPLANNER_M)

Business role menu Production Evaluations Sales Orders with Delay Times

6. Select the active query Sales Order w Delay (Query name as defined in chapter 2.3.1). Make sure the list was refreshed.

7. Select a Sales Order and choose Display Sales Order.

8. Close the Sales Order window to return to the SAP NWBC screen.

ResultYou have checked sales orders that are delayed.

4.3 Credit Management Check for Sales Order




UseIn this activity, you perform a credit management check for the sales order.

This activity is only necessary if you want to choose customer 100003.

ProcedureTo execute this activity, process the following steps described in the Business Process Documentation of the scenario 108:

Steps to process from scenario Credit Management - 108

Reviewing Blocked Sales Orders

Use the master data from this document.

4.4 Optional: Logistics Planning


UseIn this activity, you perform logistics planning. This step is optional, and only needs to be run when executing the annual operating planning or the periodic sales planning.

ProcedureComplete all activities described in the Business Process Documentation of the scenario:


To proceed this steps please use the master data listed in the table below:

Master data Value Comments

Material: F1000-P1 Finished Good Plastic normal (MTO)

Material: F1000-M1 Finished Good Metal normal (MTO)

Material: F1000-G1 Finished Good Gold normal (MTO)

Material: F1000-G2 Finished Good Gold Special (MTO)

4.5 Manufacturing Steps (Make-to-Order)

Production Order Processing Make-to-Stock (145)

UseThe purpose of this activity is to create stock (Sales order stock) for material finished goods (F1000-P1 / F1000-M1 / F1000-G1).



ProcedureTo produce the material and get it into Sales Order stock, perform the following steps described in the Business Process Documentation of the scenario post stock manually (either in unrestricted use or sales order stock) as described below in the section Initial Stock Posting for Finished Good

Production Order Processing Make-to-Stock (MTS) (145):

Material Requirements Planning at Plant Level

Evaluation of the Stock/Requirement List

Procurement of Stock: For procurement of the subcomponents you can either execute the procurement BBs using the master data from this document or post stock manually (either in unrestricted use or sales order stock) as described below in the section: Initial Stock Posting for Semifinished Good / Raw Materials

Create Production Orders for final assembly

Material Staging for final Assembly

Releasing Production Order for Final Assembly

Picking Components

Confirming Assembly

Final Confirmation

Posting Goods Receipt for Production Order

Use the master data listed in the table below:

Master data Value Comments

Material: F1000-P1 Finished Good

Material variant, Plastic,Foiled

Material: F1000-M1 Finished Good

Material variant, Metal,Foiled


Material variant, Golden,Foiled


Material variant,Golden, Special

Initial Stock Posting for Finished Good

Initial stock posting not required in case you want to play through the complete manufacturing processes for the individual materials allocated in the BOM structure.

Either you post initial stock for the finished goods or for the semifinished goods / raw materials in the next step. In case you post stock for the finished goods no production order processing steps are required.



SAP ECC menu Logistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)

Transaction Code MIGO




Business role Warehouse Clerk

(SAP_NBPR_WAREHOUSECLERK_S)

Business role menu Warehouse Management Consumption and Transfers Other Goods Movement

2. On the initial screen, ensure that in the top left corner of the screen, the first field choose Goods Receipt and the second field choose Other. Make following data and choose Enter. If dialog box about tips appears, choose Enter ignoring it.


Movement Type 561

Special Stock E

Check if special stock indicator is required. To do so check the stock requirement situation for missing components using the Stock/Requirement List

3. On the Header Data, on General tab page, enter the following data:


Document date <previous month>

Posting date <previous month>

4. On the Material tab page, enter the material number <enter Material number from table below>.



To enter more items than listed on the entry screen, choose Create to open a blank page.

Use standard storage locations provided below or personalized values.

Material Material type Quantity Unit SLoc Sales order

Finished Good (Material Variants) (F1000-P1 or F1000-M1 or F1000-G1) FERT 10 PC

1030 (Shipping Lean WM)

Enter sales order number and Sales Order Item number if you selected special stock indicator “E”.

You have noted down the sales order number and item number in step “Sales order entry”

5. If a serial number profile is defined in the material master, On Serial Numbers tab page. Either you can enter the numbers manually or you choose Create Serial Number automatically checkbox.

6. If batch management is activated in the material master, On the Batch tab page. you can enter a batch number in the Batch field. If you don’t enter a number, after choosing Enter the Automatic batch number allocation window appears. Confirm it by choosing Yes.

7. If the material has a Minimum Remaining Shelf Life, On the Batch tab page. You have to enter the Date of Manufacture in the Date of Manufacture field or the Shelf Life Expiration / Best-Before Date in the SLED/BBD field.

8. Choose Enter.

9. Choose the Items OK checkbox.

10. Choose Post (Ctrl+S).

11. Choose Back to return to the SAP Easy Access screen (SAP GUI).

Or


Initial Stock Posting for Semifinished Good / Raw Materials

Initial stock posting not required in case you want to play through the complete procurement processes for the individual materials allocated in the BOM structure.



SAP ECC menu Logistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)

Transaction Code MIGO





(SAP_BPR_WAREHOUSESPECIALIST-S)

Business role menu Warehouse Management Consumption and Transfers Other Goods Movement

2. On the initial screen, ensure that in the top left corner of the screen, the first field choose Goods Receipt and the second field choose Others. Make following data and choose Enter. If dialog box about tips appears, choose Enter ignoring it.


Movement Type 561

Special Stock E

Check if special stock indicator is required. To do so check the stock requirement situation for missing components using the Stock/Requirement List

3. On the Header Data, in General tab page, enter the following data:


Document date <previous month>

Posting date <previous month>

4. On the Material tab page, enter the material number <enter Material number from table below>.

To enter more items than listed on the entry screen, choose Next Item at bottom of screen for create to open a blank page.

5. On the Quantity tab page, enter an amount, <enter quantity from table below>.

6. On the Where tab page, enter plant 1000 storage location <enter storage location from table below>. Choose Enter. Enter sales order number and Sales Order Item number if you selected special stock indicator E. Choose Enter.

Use standard storage locations provided below or personalized values.


Semifinished Good (S21, S25, S2301, S2302, S2303)

HALB 20 NOS 1020(Shop floor)

Enter sales order number and Sales Order Item number if you selected special stock indicator “E”

You have noted down the sales order number in step “Sales order entry”




Any Raw Material (R20, R27, R1601, R1701, R1801, R1602, R1702, R1802, R1603, R1703, R1803,

ROH 20 NOS 1050(Stores)



R28 ROH 20 KG 1050 (Stores)



7. If a serial number profile is defined in the material master, On Serial Numbers tab page. Either you can enter the numbers manually or you choose Create Serial Number automatically checkbox.

8. If batch management is activated in the material master, On the Batch tab page, you can enter a batch number in the Batch field. If you don’t enter a number, after choosing Enter the Automatic batch number allocation window appears. Confirm it by choosing Yes.

9. If the material has a Minimum Remaining Shelf Life, On the Batch tab page. You have to enter the Date of Manufacture in the Date of Manufacture field or the Shelf Life Expiration / Best-Before Date in the SLED/BBD field.

10. Choose Enter.

11. Choose the Items OK checkbox.

12. Choose Post (Ctrl+S).


Or


ResultInitial stock for the materials was posted to sales order stock. Make a note of the material document number.

4.6 Delivery Due List

UseIn this activity, you create the delivery due list.



Procedure1. Access the transaction choosing one of the following navigation options:


SAP ECC menu Logistics Logistic Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Collective Processing of Documents Due for Delivery Sales Order and Purchase orders (Schedule Lines)

Transaction code VL10I

2. On the first screen, enter the appropriate variant (if already created), or enter the following information:


Shipping point 1000 Production Plant

Delivery creation dates (to/from)

<to date> and <from date> Enter these dates OR the Calculation rule, but not both

CalcRule <calculation rule> Enter the above dates OR the Calculation rule, but not both

3. Choose Execute.

4. Select the order item for which you want to create a delivery.

5. Choose Dialog to create deliveries in foregroundmode.

6. On the Delivery Create : Overview screen, check the following information:


Storage location 1030 Shipping storage location

Maintain if storage location is missing

7. Choose Save. Make a note of the new delivery document number displayed at the bottom of the screen: __________

8. Choose Back twice.

If you do not want to use Lean Warehouse Management (WM), please choose a storage location Shipping w/o Lean WM (e.g. 1040) by using the following path: Goto Item Shipping. Enter the selected storage location (e.g. 1040) in field Stor. Location.




Business role menu Warehouse Management Shipping Outbound Delivery

1. On the Delivery Due Orders tab page, make the following entries (make sure the criteria selection is opened):


Shipping 1000



Point

2. Choose Apply (refresh the current query if necessary).

3. Select the order you created in the previous process steps (item).

4. Choose Creation in Background.

5. You can see message: Delivery <delivery number> has been saved.

At delivery creation, the scenario-settings check availability using available inventory and replenishment lead time. Without sufficient stock, the created delivery has no confirmed quantities therefore it does not start the warehouse management picking process.

As soon as there is sufficient stock at delivery creation, the system creates a delivery with further picking process in warehouse management.

If you want to avoid open deliveries, please ensure that there is sufficient inventory quantity at delivery creation. Additionaly you have the following options to restrict the creation of deliveries with no confirmed quantities.

You may increase replenishment lead time which is used during the availability check (has to be larger than the selection period used for delivery creation).

You may change the customizing settings for the incompleteness procedure for delivery creation, so that only complete deliveries may be saved

You may change the customizing settings for the used delivery-item-categorie. The field Check quantity 0 has to be adapted to B = Situation rejected with an error message.

ResultThe Delivery Due List is printed, the deliveries are created, and the Warehouse Transfer Order is created.

4.7 Picking (Optional)

UseThe picking process involves taking goods from a storage location and staging the right quantity in a picking area where the goods are prepared for shipping.

PrerequisitesThis step is to be used if lean WM has not been activated or you choose a storage location for shipping without Lean WM.

Procedure



SAP ECC menu Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Lists and Logs Outbound Delivery Monitor

Transaction code VL06O






Business role menu Warehouse Management Shipping Outbound Delivery Outbound Delivery Monitor

2. On the Outbound Delivery Monitor screen, choose For Picking.

3. On the Outbound Deliveries for Picking screen, make the following entry:


Shipping Point <shipping point>

4. Select the Only Picking without WM checkbox.

5. Choose Execute.

6. Select your delivery note and More… Choose Subsequent Functions Picking Output.

7. On the Outbound from Picking screen select your delivery note and choose Execute.

Alternative Option: SAP NetWeaver Business Client (SAP NWBC) via Business Role




1. On the Picking List (without WM) tab page, make the following entries:


Shipping Point 1000

2. Choose Apply (refresh the current query if necessary).

3. Select your delivery note and choose Display.

4. From the menu choose, More… Subsequent Functions Output from Picking.

5. To confirm the dialog box, choose Enter.

6. On the Output from Picking screen, choose Execute.

7. On the Output from Picking screen, select your delivery note and choose Execute.

8. Choose Back to return to the SAP Easy Access screen (SAP GUI)

Or


ResultThe picking list EK00 has been printed and the picking quantity at delivery item level has been updated with the requested delivery quantity.

4.8 Credit Management Check for Delivery Note



Credit Management / Set Credit Limit (108)

UseIn this activity, you perform a credit management check for the delivery note.

This activity is only necessary if you want to choose customer 100003.


Credit Management / Set Credit Limit (108)


4.9 Posting Goods Issue

UseIn this activity, you post a goods issue.

Procedure



SAP ECC menu Logistics Logistic Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Lists and Logs Outbound Delivery Monitor

Transaction code VL06O

2. Choose For Goods Issue.

3. Choose Shipping Point 1000, and then choose Execute.

4. Select the deliveries to be processed, and then choose Post goods issue.

5. Confirm the actual goods movement date (Act Gds Mvmnt Date) and choose Enter.







2. Select the tab page Due for Post Goods Issue.

3. Enter the Shipping Point / Receiving Pt: 1000 and choose Apply (refresh the current query if necessary).

4. Select your Delivery.



5. Choose Goods Issue.

6. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

ResultThe goods issue is posted. The system prints a delivery note and a bill of lading.

Debited Accounts Credited Accounts

Cost of Goods Sold Inventory

4.10 Billing

UseIn this activity, you handle billing.

Procedure


1. Access the transaction choosing the following navigation options:

SAP ECC menu Logistics Sales and Distribution Billing Billing Document Process Billing Due List

Transaction code VF04

2. On the Create Billing Document screen, choose Billing due list.

3. Enter relevant search criteria, select the Delivery-Related flag and deselect the Order-related flag and choose DisplayBillList (F8).

4. Select a row and choose Individual Billing Document.

5. Choose Save.



Business role Billing Administrator

(SAP_NBPR_BILLING_S)

Business role menu Sales Billing

1. On the Billing screen, choose Billing Due List tab page or the Billing Due List query (refresh the current query if necessary).

2. Enter the relevant search criteria; select the Delivery-Related flag. Choose Apply.

3. Mark the lines with the sales documents you want to bill then choose Billing in Background.

4. The system provides you with a list of the created billing documents.

5. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result



The system generates an invoice for billing.

Debited Accounts Credited Accounts

Customer Revenue

Sales discounts Sales tax payable

Freight Outgoing - Recovery

5 Follow-up Processes

Period End Closing “General” Plant (181)

UseThe Plant/Central closing process is done to make sure that all financial postings are made to represent the plant(s) activity for the period. Daily activity in the plant is posting various financial documents into the general ledger and cost-controlling module. This process makes sure that all activity in the plant is shown correctly, and that no financial postings are missing. Some data (total stock value, total stock, valuation class, price control indicator, and price unit) are managed by period. For these values, and goods movements, to be posted to the correct period, the period must be set whenever a new period starts. Management reporting needs to receive plant information with reference to variances, WIP, and scrap to allow for the correct reporting of these figures. The production/process orders that are no longer active need to be flagged as ‘closed’ so that future postings will not be allowed. This process ends by flowing into the Central Closing process that finishes the financial reporting of the company.

This BBD covers the period end closing for product cost controlling by period and product cost controlling by order. The procedures for Product Cost by Order are the same regardless of whether a manufacturer uses process orders or production orders. When differences occur, a special note provides clarification.

PrerequisitesTo run through this scenario, the following business conditions have to be fulfilled:

- purchase order invoices have to be posted

- blocked purchase order invoices have to be released

- all goods shipped in previous periods have been posted

- all goods movements have been posted

- all production confirmations have been posted.


Period end closing “general” Plant (181)

Please use the master data from this document.

Period End Closing in Financial Accounting (159)

UseClosing operations are periodic tasks and can be subdivided in FI as follows:



Day-end closing

Month-end closing

Year-end closing

The closing operations component helps you prepare and carry out the activities required for day-end, month-end, and year-end closing. For this purpose, the system provides a series of standard reports that you can use to generate evaluations and analyses directly from all of the posted account balance. The system helps you carry out the following:

Creating the balance sheets and P&L statements

Document the posting data

No additional postings are required for day-end closing.

You can use the following evaluations for day-end closing and for documenting the posting data:

Compact-Document journal

Evaluation of the documents that have not been posted

To carry out the closing operations in G/L accounting, you first need to carry out the closing operations in the subledger accounting areas you are using. These include:

Accounts receivable and accounts payable accounting

Inventory accounting

Asset accounting

Year-end closing is split into two phases:

At the beginning of the new fiscal year, you open new posting periods and carry forward the balances from the previous year.

You then prepare and create the financial statements and document the business transactions using the balance audit trail.

The SAP system offers a range of reports with which you can carry forward balances into the new fiscal year. During this process, the profit and loss accounts are carried forward to one or more retained earnings accounts. The balances of the balance sheet accounts are simply carried forward into the new fiscal year. You do not have to create special opening financial statements.

Any postings you make in the old fiscal year automatically adjust the relevant carry-forward balance. You do not have to close the old fiscal year and carry out the closing postings before opening the new fiscal year.

As with month-end closing, you can create all the external reports required, document the posting data, and carry out the internal evaluations.


Period end closing in financial accounting (159)


6 Appendix

6.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.



Sales Order Entry

Transaction code ( SAP GUI) VA01

Reversal: Delete Sales Document

Transaction code ( SAP GUI) VA02

Business role Sales Administrator

(SAP_NBPR_SALESPERSON_S)

Business role menu Sales Sales Orders Sales Order Processing !!! Change Sales Order

Comment Select menu Sales Document Delete

Delivery Process

Transaction code ( SAP GUI) VL01N

Reversal: Delete Delivery




Business role menu Warehouse Management Shipping Outbound Delivery !!! Change Delivery - VL02N NEW

Comment Select menu Outbound Delivery Delete

Picking

Transaction code ( SAP GUI) VL06O

Reversal: Remove Picking Quantity from Delivery Item




Business role menu Warehouse Management Shipping Outbound Delivery !!! Change Delivery - VL02N NEW

Comment

Post Goods Issue


Reversal: Reverse Goods Issue.

Transaction code ( SAP GUI) VL09



Business role menu Warehouse Management Shipping Outbound Delivery !!! Cancel Goods Issue for Delivery Note



Comment

Billing

Transaction code ( SAP GUI) VF04

Reversal: Cancel Billing document

Transaction code ( SAP GUI) VF11

Business role Billing Administrator

(SAP_NBPR_BILLING_S)

Business role menu Sales Billing Cancel Billing Document

Comment Go to transaction VF11, enter the relevant billing document number, choose Enter and save your result. An invoice cancellation document has been created balancing the original invoice.

6.2 SAP ERP Reports

UseThe table below lists the reports that you can use to obtain additional information on this business process.

You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports:

Financial Accounting: SAP ERP Reporting for Accounting (221)

Logistics Processes: SAP ERP Reports for Logistics (222)

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

ReportsReport title Transa

ction code

NWBC Business role

Business role menu

Comment

Multilevel Order Report

MD4C Production Supervisor

Production Evaluation Sales Orders with Delay

A list of Sales Orders with Delay Times

List of Sales Orders VA05 Sales Manager Sales Sales Orders Reports List of Sales Orders

A list of all selected sales orders is displayed.

List Billing Documents

VF05 Sales Manager Sales Sales Orders Reports List Billing Documents

A list of all selected billing documents is displayed.



Orders within Time Period

SD01 Sales Manager Sales Sales Orders Reports Orders Within Time Period

A list of sales orders within a specific time period

Incomplete SD Documents

V.02 Sales Manager Sales Sales Orders Reports List of Incomplete Sales Orders

A list of all incomplete documents on the basis of the specified selection criteria is displayed.

Outbound delivery monitor

VL06O Warehouse Manager

Warehouse Management Warehouse Monitoring Monitor Outbound Delivery Process Outbound Delivery Monitor

Monitor for collective processing of deliveries and for obtaining information on general shipping processing.

6.3 Used Forms

UseIn some of the activities of this business process, forms were used. The table below provides details on these forms.

Common form name

Form type Used in process step

Output type

Technical name

Order Confirmation

Smart Form Sales Order Entry BA00 YBIN_SDORC

Delivery Note Smart Form Post Goods Issue LD00 YBIN_SDDLN

Sales Invoice Smart Form Billing RD00 YBIN_SDINV

Pick List SD SAPscript Picking (optional) EK00 YB_SD_PICK_SINGL


147_ERP606_BPD_EN_IN

Documents

top left corner

metal raw

plastic raw

master org

metal semifinihed

plastic semifinihed

business client

warehouse