8/18/2019 143Sap Fico Beginners http://slidepdf.com/reader/full/143sap-fico-beginners 1/383 SAP-FI/CO SAP: Systems, application and products in data processing FI: Financials: co: controlling Version: 4.!! "!nterprise edition# $o. o% co. &or'ing &it( 4.)* 4.)c SAP Started in +ead uarters in 0ermany !1P: !nterprise 1esource Planning !1P integrated all t(e %unction It %acilitate %ree %lo& o% data among t(e %unctions/departments !1P Pac'ages: SAP, Oracle, %inancials, peoples so%t, 2AA$, 3. . !d&ards +5 SAP 1/+ 5 1eal time data processing +67 5 SAP 1/5 Included $o. o% countries and $o. o% currencies +78s 5 SAP 1/9 5 1/9 Stands %or ata structure: +. Application ser er . ata *ase ser er 9. Presentation +5 ;y SAP.com 5 <e* *ased 774 5 $et &eaer - Integrates in%ormation, people and processes. Organi=ation Function Purc(ase Product Sales Finance +
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?(e SAP FI ;odule (as t(e capa*ility o% meeting all t(e accounting and %inancial needso% an organi=ation. It is &it(in t(is module t(at Financial ;anagers as &ell as ot(er;anagers &it(in your *usiness can re ie& t(e %inancial position o% t(e company in realtime as compared to legacy systems &(ic( o%ten times re uire o ernig(t updates *e%ore%inancial statements can *e generated and run %or management re ie&.
?(e real-time %unctionality o% t(e SAP modules allo&s %or *etter decision ma'ing andstrategic planning. ?(e FI "Financial Accounting# ;odule integrates &it( ot(er SAP
;odules suc( as ;; ";aterials ;anagement#, PP "Production Planning#, S "Sales andistri*ution#, P; "Plant ;aintenance#,and PS "Pro@ect Systems#.
?(e FI ;odule also integrates &it( 1" uman 1esources# &(ic( includes P;"Personnel;anagement#, ?ime ;anagement, ?ra el ;anagement, Payroll. ocument transactionsoccurring &it(in t(e speci%ic modules generate account postings ia accountdetermination ta*les.
?(e FI"Financial Accounting#;odule components.
?(e FI ;odule comprises se eral su*-modules as %ollo&s:
o Accounts 1ecei a*leso Accounts Paya*leo Asset Accountingo 2an' Accountingo Consolidationo Funds ;anagemento 0eneral edgero Special Purpose edgero ?ra el ;anagement
Accounts 1ecei a*les records all account postings generated as a result o% Customersales acti ity.
?(ese postings are automatically updated in t(e 0eneral edger . It is &it(in t(eAccounts 1ecei a*les ;odule t(at you can monitor aging o% t(e recei a*les and generatecustomer analysis. ?(e Accounts 1ecei a*le ;odule also integrates &it( t(e 0eneralledger, Sales and istri*ution, and Cas( ;anagement ;odules.
Accounts Paya*le records account postings generated as a result o% Vendor purc(asingacti ity. Automatic postings are generated in t(e 0eneral edger as &ell. Payment programs &it(in SAP ena*les t(e payment o% paya*le documents *y c(ec', ! I, ortrans%ers.
Asset Accounting is utili=ed %or managing your company8s FiBed Assets. SAP allo&s yto categori=e assets and to set alues %or depreciation calculations in eac( asset class.
2an' Accounting allo&s %or management o% *an' transactions in t(e system includingcas( management.
Consolidation ena*les t(e com*ining o% %inancial statements %or multiple entities &it(ian organi=ation. ?(ese statements pro ide an o er ie& o% t(e %inancial position o% t(ecompany as a &(ole.
Funds ;anagement allo&s management to set *udgets %or re enues and eBpenses &it(in
your company as &ell as trac' t(ese to t(e area o% responsi*ility.0eneral edger is %ully integrated &it( t(e ot(er SAP ;odules. It is &it(in t(e 0eneral
edger t(at all accounting postings are recorded. ?(ese postings are displayed in real-time pro iding up-to-date isi*ility o% t(e %inancial accounts.
Special Purpose edger is used to de%ine ledgers %or reporting purposes. ata can *egat(ered %rom internal and eBternal applications.
?ra el ;anagement pro ides management o% all tra el acti ities including *oo'ing tripsand (andling o% eBpenses associated &it( tra el.
Primary con%iguration considerations:
Client, company and company code
Once a *usiness (as decided to use t(e SAP FI"Financial Accounting# ;odule, t(ere arese eral Con%igurations prere uisite steps t(at must *e completed. etermining t(eorgani=ational structure is one o% t(e %irst steps in setting up t(e *usiness %unctions inSAP as &ell as your reporting re uirements.
?(e Organi=ational structure is created *y de%ining t(e organi=ational units consisting o%
t(e %ollo&ing:o Cliento Companyo Company Codeo 2usiness Area
A Client is t(e (ig(est unit &it(in an SAP system and contains ;aster records and?a*les. ata entered at t(is le el are alid %or all company code data and organi=ationalstructures allo&ing %or data consistency. ser access and aut(ori=ations are assigned toeac( client created. sers must speci%y &(ic( client t(ey are &or'ing in at t(e point o%logon to t(e SAP system.
A Company is t(e unit to &(ic( your %inancial statements are created and can (a e one tomany company codes assigned to it. A company is e ui alent to your legal *usinessorgani=ation. Consolidated %inancial statements are *ased on t(e company8s %inancialstatements. Companies are de%ined in con%iguration and assigned to company codes. !acompany code must use t(e same COA" C(art o% Accounts# and Fiscal Dear. Also notet(at local currency %or t(e company can *e di%%erent.
Company Codes are t(e smallest unit &it(in your organi=ational structure and is used %ointernal and eBternal reporting purposes. Company Codes are not optional &it(in SAPand are re uired to *e de%ined. Financial transactions are ie&ed at t(e company code
le el. Company Codes can *e created %or any *usiness organi=ation &(et(er national orinternational. It is recommended t(at once a Company Code (as *een de%ined inCon%iguration &it( all t(e re uired settings t(en ot(er company codes later createds(ould *e copied %rom t(e eBisting company code. Dou can t(en ma'e c(anges asneeded. ?(is reduces repetiti e input o% in%ormation t(at does not c(ange %rom compancode to company code as &ell as eliminate t(e possi*ility o% missed data input.
<(en de%ining company codes, t(e %ollo&ing 'ey areas must *e updated:
o Company Code Eey- identi%ies t(e company code and consists o% %ouralp(a-numeric c(aracters. ;aster data and *usiness transactions are
created *y t(is 'ey.o Company Code $ame- identi%ies t(e name o% t(e *usiness organi=ation&it(in your organi=ational structure.
o Address- identi%ies t(e street address, city, state, =ip code %or t(e companycode created. ?(is in%ormation is also used on correspondence and reports.
o Country- identi%ies t(e country to &(ic( your *usiness is *ased. Countrycodes &it(in SAP are *ased on ISO Standards.
o Country currency- identi%ies t(e local currency %or t(e company code t(atyou (a e de%ined.
o anguage- identi%ies t(e language to *e used %or you company code and isalso used %or teBt in your documents. SAP unli'e ot(er applications, o%%e
o er t(irty languages including !$" !nglis(# , !S "Spanis(#, F1 "Frenc(#,! "0erman#, ! "0ree'#, I?"Italian#, A1" Ara*ic#, "C(inese# , SV"S&edis(# , and 3A "3apanese# to name a %e&.
2usiness Area, COA, 0 , Fiscal year and Currencies
2usiness Area is optional and is e ui alent to a speci%ic area o% responsi*ility &it(in yocompany or *usiness segment. 2A "2usiness Area# also allo&s %or internal and eBternareporting.
Anot(er con%iguration re uirement %or set-up in SAP are t(e 2asic settings consisting ot(e %ollo&ing:
o C(art o% Accounts"COA#o Fiscal Dear Variants.o Currencies
?(e COA"C(art o% Accounts# lists all 0eneral edger accounts t(at are used *y t(eorgani=ation. It is assigned in con%iguration to eac( company code and allo&s %or daily0eneral edger postings.
?(e 0eneral edger accounts are made up o% suc( data as account num*er, companycode, a description o% t(e account, classi%ication o% &(et(er t(e account is a P G Statement Account or a 2alance S(eet Account.
• Control data o% t(e 0 Account is &(ere currency is speci%ied, ?aB category"posting &it(out taB allo&ed# , mar'ing t(e account as a reconciliation account" e.g. Customer, Asset, Vendors, Accounts 1ecei a*le# or not.
• ;ar'ing t(e 0/ Account as a Hreconciliation account allo&s %or postings to anAsset Account "%or eBample# as &ell as automatic update to t(e 0/ Account.
• Con%iguration pre ents direct postings to reconciliation accounts t(ere*y
assisting in maintaining integrity o% t(e data.• ?(is allo&s reconciliation *et&een t(e su*-ledger and general ledger to al&ays *e guaranteed.
• <it(in t(e 0eneral edger control data, you can also designate &(et(er line itemdisplay is possi*le in t(e account. ?(e system t(en stores an entry per line in anindeB ta*le &(ic( lin's *ac' to t(e account. " isplay o% line item details are t(ena aila*le %or reporting purposes, etc.#
• Open Item Indicators can *e set on t(e 0/ Account allo&ing %or *ettermanagement o% open items. !Bamples include: 2an' Clearing Accounts, 01/I1Clearing Accounts, Payroll, etc.
Fiscal Dear con%iguration is a must and can *e de%ined to meet your company8s reporti periods &(et(er Fiscal "any period com*ination t(at is not calendar# or Calendar" 3an-ec#.
• Posting Periods are de%ined and assigned to t(e Fiscal Dear.• <it(in t(e periods you speci%y start dates and %inis(ed dates.• SAP allo&s %or + posting periods along &it( specially de%ined periods t(at can
Currencies are anot(er *asic con%iguration setting re uirement &(ic( de%inesyour company8s legal means o% payment *y country.
• It is recommended t(at all Currency set-ups in SAP %ollo& t(e ISO Standards.• ?(e ISO Standards ensure 0lo*al con%ormity across *usinesses &orld&ide
utili=ing SAP.
<(at is t(e> SAP FI ;odule - Integration Points -
<(at are some o% t(e integration points o% t(e FI module>
SAP is mar'eted as a %ully integrated system, t(ere%ore 'no&ing some o% t(e integration points ena*le t(e sers to *etter understand t(e ;odules.
K Organi=ation units are not only de%ined in FI"Financial Accounting# *ut also ot(er SAP ;odules. ?(e S " Sales G istri*ution# ;odule re uires t(e set-up o%Sales Organi=ations, istri*ution C(annels and i isions L Purc(asing re uires purc(asing organi=ations, plants, and storage locationsL and CO "Controlling#re uires a Controlling area to *e de%ined.
K ?o trans%er data *et&een FI"Financial Accounting# and CO "controlling# as&ell as ot(er modules, a Company Code must *e assigned to eac( o% t(e;odules.
K 2usiness Areas must *e entered &(en generating *usiness transactions i% you&ould li'e isi*ility o% t(ose transactions impacting a certain 2A"2usiness Area#.Dou can also update your ;aster 1ecords to include 2A"2usiness Area# %or
eBample Cost Center.K ocument postings are automatically posted in t(e year and periods t(at youcreated in t(e Fiscal Dear ariant set-ups *ased on t(e mont(, start and end datesto &(ic( postings are allo&ed &it(in a gi en period as de%ined.
K ?(ere are se eral integration points in SAP, t(e a*o e lists a %e&.
Select details *utton $ote do&n to $o. 1ange 7+Select $o. 1ange In%ormation *utton.0i e your company code A;
Screen S(o&s:
Inter als It s(o& &(at no. &e are gi eStatus C(ange status (o& many documents &e (a e posted.Inter als C(ange inter als to gi e document $um*er.Select c(ange Inter als *utton.Select Inter als *utton.0i e t(e $um*er 1ange 5 7+.Dear 5 77)From $um*er+ to $um*er +77777Current $um*er 5 7
eselect !Bternal c(ec' *oB.Press !nter Select sa e *utton.
$um*er range inter als can not *e trans%erred to production client.
Ignore t(e message. Press !nter.SAP also gi es ouc(er num*ers in t&o &ays. !Bample:
Assign company code to %ield status ariant:Pat(: SP1O Financial Accounting Financial Accounting 0lo*al settingsdocument ine item controls Assign company code to %ield status ariants.
Select position *utton.
0i e your company code A; .
!nter.
For company code A; , Assign %ield status ariant A;Sa e, sa e in your re uest.
Posting periods:
a. e%ine posting period ariant. *. Assign posting periods to company code.c. e%ine open and close periods %or ariant.
April, 77) to ;arc( 77 Fiscal year 77)I% company is completed uarterly results
3uly 77) to ;arc( 77"4, 77)# to "+ , 77)#
e%ine posting period ariant:
Pat(: SP1O %inancial accounting %inancial accounting 0lo*al settings document posting periods de%ine ariants open posting periods.
+. Open Item: <e can see only outstanding 5 Paya*le Item.
. Cleared: <e can see only cleared Item 5 Paid Item.9. All: <e can see all items included Paid/Paya*le Items. ?olerance 0roup:
Amount PercentageA +777 72 7 JC
I% you commission is paya*le +777 7 only paid +77777 t(e remaining *alance" 7/-# may *e trans%erred to payment di%%erence Account "or# paya*le "Partial paym
isad antages:
a. It gi en at account le el and not at transaction le el *. $o %leBi*ility.
Pat(: SP1O Financial Accounting 0eneral edger Accounting 2usinesstransactions Open item clearing clearing di%%erences de%ine ?olerance group %or0/ Accounts.
e*it Credit 2alance %or t(e ;ont( Cumulati e *alance
+
94"3uly# 97777
7J77777 J77777 J77777
J)
6
+7++++9+4+J+)
Select additional details *utton4 A 5 PA$ "Permanent Account $o#4 2 5 ? S $o "?aB deduction o% source#PA$ G ? S $um*er gi en at company code le el? S $o. AP 4J) 6 7)PA$ $o. AP 6 7777 ASelect *ac' arro& and sa eSa e in your re uest
0eneral ledger master creation "0/ ;asters#
0/ ;asters created at
Field Dear:
C(art o% Accounts Area Company Code Area Centrally
Press !nter Select t(e Account 0roup: S(are Capital
C(ange t(e S(ort teBt to e uity s(are capital
C(ange t(e 0/ Account long teBt e uity s(are capitalOt(er %ields are common
Select sa e *utton "or# "ctrl M s#
0i e t(e 0/ Account $o. 77+77
Company code A;
Select &it( ?emplate *utton "&-?emplate#
0i e t(e 0/ Account no. +77+77 "1eser es G Surplus#
Company code A;
Press !nter
C(ange t(e Account group to Current Assets G oans and Ad ances
C(ange s(ort teBt to cas( account
C(ange 0/ Account log teBt to cas( account
Select create/*an'/Interest ta*C(ange t(e %ield status group 077J "2an' Accounts#Select rele ant to cas( %lo& c(ec' *oBSelect sa e *utton "or# "ctrl M s#.?o gi e t(e list o% Accounts created
a. Ad ance payment posting "F-46# *. Purc(ase in oice posting "F-49#c. ?rans%er to ad ance amount o% 1s. 7777 %rom special 0/ to normal "F-J4#d. Clearing o% normal items "F-44#
$et result: In *alance s(eet s(o&n as current assets 5 Ad ance to endors 67777
9rd Scenario - Ad ance less 5 2ill ;ore:
Ad ance - J7777
2ill - +J7777a. Ad ance payment posting "F-46# *. Purc(ase in oice posting "F-49#
c. ?rans%er o% Ad ance %rom 0/ to normal *y clearing special 0/ items "F-J4# d. <(ile ma'ing *alance payment o% 1s. +77777 ou*le clic' on paya*le amount +J7777 and amount paid J7777
And t(e 9rd line items &ill go cleared items "F-J9#
?erms o% Payment:
Pat(: SP1O Financial Accounting Accounts recei a*le and Accounts paya*le2usiness transactions Incoming in oices "Credit memos# ;aintain terms o% payment
1un date: 9.76. 77)Identi%ication: A; +Select parameter ta*Dour posting date and documents entered up to date is come automatic0i e t(e company code: A;Payment met(ods: 3 $eBt posting date: 97.76. 77)Vendor A/C: 6 7777+ to 6677777Sa e
ocument Simulate and sa e0o and see t(e customers A/C 5 "F2 J$#
0i e t(e customer A/C: ) 7777+
Company code: A;
Select cleared items radio *utton
Select normal items c(ec' *oB
Select endor items c(ec' *oB
!Becute
Ad ance receipts %rom customers:A# Creation o% 0/ Accounts, ad ance %rom customer under current lia*ilities and pro isions
2# in' *et&een Sundry e*tors and ad ance %rom customers.
Ad ance "A# 5 special 0/ Indicator:a# Sundry e*tors: 1econciliation Account *# Ad ance %rom customers "Alternati e reconciliation a/c# 5 Special 0/ A/cc# Ad ance receipt postingd# Sales postinge# ?rans%er o% ad ance %rom 0/ to normal *y clearing special 0/ Items%# Clearing o% normal items
Creation o% 0/ Account: "FS77#
Ad ance %rom customers: under current lia*ilities G pro isions
Customer A/C $o: ) 7777+Company code: A;Select open items radio *uttonSelect normal items c(ec' *oB!BecuteSelect *ac' arro&Select special 0/ transactions c(ec' *oB along &it( normal items!Becute
?rans%er to ad ance %rom special 0/ to normal *y clearing special 0/ items:
c. 2ill discounting 2an' current A/C r Interest A/C r ?o 2an' *ill discountd# 1eport to ie& customer &ise, 2ill &ise due data &ise and *an' &ise out standing
a aila*le in SAPe# Contingent lia*ility
2an' *ill discount A/C r ?o Customer A/C
SAP: a# Customer A/C r Sundry e*tors A/C r
?o Sales A/C
*# Customer special 0/ "<# A/C r "2ill o% !Bc(ange#?o Customer &it( clearing A/C "Sundry e*tors#
2an' A/C r Interest A/C r
?o 2an' 2ill discount A/C
?(e a*o e entries toget(er2an' 2ill iscount r "&it( clearing#?o customer special "&# &it( clearing
"Sundry e*tors *ill o% eBc(ange#
Presentation to *alance s(eet "in SAP#
Sundry e*tors T Sundry e*torsSundry e*tors 2ill o% eBc(ange 5 e*it W $et =ero.2an' 2ill iscounting 5 Credit W
Customi=ation:
+. Creation o% 0/ Accounts:
a# Sundry e*tors 2ill o% eBc(ange 5 nder current assets loans and ad ances. *# S2I 2ill discounting: - nder secured oans
Select drop do&n *utton %or currency %ieldM is set item to acti eMM set items in *loc' to acti e- set items not inacti e-- set items in *loc's to inacti eSelect M set items to acti eSa eFrom t(e menu select document display.I% *ill is dis(onored:
I% *ill is dis(onored your contingent lia*ility *ecomes actual lia*ilityPass t(e all t(e entries pre ious and pass entries "F- #
Company code A; and customer also selected automatically
!nter
Open one more session &it( "F2;P#
ou*le clic' on procedure 77+
Select dunning teBt *utton
0i e t(e company code: 777+
Select customer radio *utton
!nter Come to t(e +st session "copy G paste#
+st column: unning e el+ 5 Form F+J7 5 $$ -7+ e el 5 F+J7 5 $$ 7+ e el9 5 F +J7 5 $$ 7 e el 4 5 F+J7 5 $$ -7
Select dunning le els *utton
Select al&ays dun c(ec' *oB %or all t(e 4 le elsSelect c(anges *uttonCurrency: I$1 !nter Select *ac' arro&Select sa e *utton "or# "ctrl M s#Ignore t(e &arning messages press enter
Press enter to sa e in your re uestAssign dunning procedure in customer master:
Company code: A;From t(e menu select 0/ Account c(angeSelect control data ta*?aB category: select N "All taB types allo&ed#Select posting &it( out taB allo&ed c(ec' *oBSa eIgnore t(e messagePress enter
1ent 5 + 4I?CS 5 Scrap sales/&aste sales " to collect at source#
In India ? S is introduced in !C. 779In Interim *udget 5 introduced education cess-
Pre ious PresentContractors ) )1ent ) I )Pro%essional C(arges ) 3 )
Sec + 4c 5 ? S on contractors:a#1ecipient ?(e person &(o is recei ing money 5 It may *e company, partners(ip%irm or ot(ers
Company/%irm ot(ers
*#? S o% *asic o% *asicSurc(arge +7 o% 2asic ? S +7 o% *asic ? S, i% t(e alue
!Bceeds +7 la'(s in a year !ducational Cess
!ducational cess is calculated on "? S M Surc(arge#
c# C(oice to use one code or num*er o% codes 5 It is ad ised to go %or $o. o% codesd# ? S is to *e deducted at t(e time o% in oice posting or ad ance payment posting&(ic( e er is earlier.e# I% t(e alue is less t(an 7777/- in t(e &(ole year 5? S need to *e deducted.%# ?(e contractor can get eBemption certi%ication %rom dept %or nil rate/lo&er rates.g# !Bemption certi%icate gi en %or eac( year. (# ?o ma'e ? S payment &it( in days %rom t(e close o% t(e mont( I% days comes on (oliday, c(oice to pay one day *e%ore or a%ter
i# Incase o% year end credits 5 ? S to *e paid *e%ore 9+st
;ay @# Issue ? S certi%icate in %orm 5 +)A 5 you can issue mont(ly "or# consolidatecerti%icate.'# File annual return "$o& uarterly# in %orm 5 )l# I% t(e *id includes material and ser ice c(anges 5 educt ? S on ser ice c(arges.
Same pat(Select ne& entries *utton $um*er group: 774Internal $o. range: 74Sa e
;aintain $o. ranges:
Same pat(Select maintain 0roups *uttonSelect group &it( out taB (a ing 774
From t(e menu select inter al maintain0i e t(e company code: A;!nter Select inter al *uttonDear: 77): From num*er:+: to num*er: +77777 !nter and sa e;aintain num*er groups to ? S Certi%icates:
p to eBtended &it( (olding taB pat( is samePostings India &it( (olding taB certi%icates %or endors G customers maintainnum*er groups and SAP Script %orms
Account asset rules: +. Su* asset master is to created &it( re%erence to main asset master
. ;ain asset master is to *e created &it( re%erence to asset class9. In asset class it is speci%ied account determination4. For account determination &e assign 0/ Accounts *ased on nature o% transaction.
Same pat( "?ransaction code: AS76#0i e t(e company code: A;Select c(ange inter als *uttonSelect inter al *utton0i e t(e $o. range: 7+From $o: to to $o: + to +77777!nter Select inter al *utton
$o. range: 7Inter al:From no ?o num*er
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Select inter al *utton 79 7777+ ?o 977777 !nter Select inter al *utton 74 97777+ ?o 477777 !nter Select inter al *utton 7J 47777+ ?o J77777 !nter Select inter al *utton 7) J7777+ ?o )77777 !nter
Validity start: Select %rom ordinary depreciation start date
Sa e
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ou*le clic' on le els *utton
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Ac uisition year:
Dears:
Periods: +2ase alue: select 7+ "Ac uision alue#
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Sa e
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?ransaction type: +7 comes *y de%ault "retirement &it( re enue#
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System passes t(e entry Asset Sale " 7777+ -7#
7+ Customer A/c J7+7777 Acc dep on pGmac(inery +7 )
47 Asset Sale J7+777J7 Asset sale J7+777
J Plant G ;ac(inery J77777J7 pro%it on asset sale 7 )
Select Sa e 2utton
Asset ?rans%er:
Asset 5 7777+ 5 7
Purc(ase J77777Acc. epreciation on 97.74. 77) +7 ) ----------- $et *oo' alue on 97.74.7) 4 6 74Asset sale J7+777 ----------Pro%it on asset sale 7 ) ------------
d. SAP Accounting 5 Closing stoc' &ill *e s(o&n material,uality, rate and alue. <e can not get material &ise,uality, rate and alue %or closing stoc' 5 $ormal alue
e. For Assets 5 &e get assets register s(o&ing uality,capitali=ation date, location 5 Asset register in SAPOut side system 5 $ormal
%. !ac( su* asset &ise 5 &e get gross *loc' and accumulateddepreciation in SAP.?otal plant G mac(inery 5 0ross *loc' and accumulated
epreciation 5 $ormal Accounting
g. For endor and customers open item &ise 5 in SAP $ot possi*le to see paya*le items separately in normalaccounting
?o party B 5 + 7777 ?o party B 5 7777 ?o party B 5 9 97777
" ere t(e endor A/C is not cleared i.e. e*it G Credits are not e ual. ence &e
&ill c(ec' only endor A/C rat(er t(an all A/C Accounts# and you can pass t(erecti%ication entries. i.e.
Vendor clearing A/C r +77777 ?o party B 5 + 7777 ?o party B 5 7777 ?o party B 5 9 +7777
d# Party A/C 5 A 5 2ill $o: + 67777 Party A/C 5 A 5 2ill $o: +67777 ?o Customer clearing A/C 77777
$o& customer A/C *ecomes 7 "=ero#
For Assets:
e# i# ?o ma'e %iBed assets 5 Plant G ;ac(inery 0/ Account and accumulateddepreciation 5 Plant G ;ac(inery 0/ Accounts as non reconciliation A/Cs and pass
47 Plant G ;ac(inery A/C r 977777J7 Accumulated depreciation PG; 77777J7 Asset clearing +77777
ii# 0o to AS 8 and ta'e o er eac( su* asset &ise gross *loc' and accumulateddepreciation 5 It &ill not update 0/ , since &e remo ed assets reconciliation type in 0/;asters.
iii# ?o ma'e %iBed assets plant G mac(inery 0/ Account and accumulated depreciation plant G mac(inery 0/ A/C as reconciliation A/C in customi=ation.
0i e t(e item: $et Pro%it/ oss carried to 2alance S(eet
!nd o% group: $et Pro%it/ oss carried to 2alance S(eet
Select display total c(ec' *oB
!nter G Sa e
Sa e in your re uest
Open one more session to ie& t(e 2alance s(eetAccounting Financial Accounting 0eneral ledger In%ormation system0eneral edger reports 2alance s(eet/pro%it and loss statement/Cas( %lo& 0eneral
Actual/Actual comparisons 2alance/Pro%it and loss statement "SUA 1U6 7+ 64#
0i e t(e company code: A;
2usiness area: A;
Financial statement ersion: A;
1eporting year: 77)
1eporting periods: + to +)
Comparison year: 77J
Comparison periods: + to +)
Select classical list radio *utton
Select special e aluations ta*2alance s(eet type: select + "standard %inancial statement#
Select output control ta*
Company code: summari=ation: select + "2alance s(eet per company code#
2usiness area summari=ation: select + "2alance s(eet per 2usiness area#
Summary report: enter 9
Comparison type: select +
Scaling: select J/
a. Full 1upee &it( paisa: 7/ *. Only rupees 7/7c. 1upees. In a'(s "no t(ousands in decimal# 5 J/7d. 1upees in a'(s, t(ousands in decimals 5 J/e. 1upees in ;illions 5 $o decimals 5 )/7%. 1upees in Crores - no decimals 5 /7g. 1upees in Crores 5 a'(s in decimals 5 /
A%ter t(e payments (a e *een success%ully posted, you can go to ;! administrationand &it( t(e (elp o% dme manager do&nload %iles on your PC.
SAP (as determined t(at t(e standard print programs %or automatic payments &ill nolonger *e supported, and &ill *e replaced *y trans%er structures created *y a tool calle
t(e ;! !ngine.?(is tool ena*les t(e *usiness to create ;! output %iles &it(out A2AP de elopment,and can *e attac(ed to a print program and %orm %or t(e creation o% Payment Ad ices.
Alt(oug( t(is is *itty *ut you need to &or' t(roug( it[
Start &it( F2 P, create all t(ere t(an go to ;!! eit(er to create your o&n %ormat oruse t(e standard ones.. t(an go to t(e menu pat( a*o e and &or' t(roug( %rom create toassign...
Set t(e *aseline dateTIn oice date
?(roug( payment terms, you can set t(e *aseline dateTIn oice date.
?(e payment term is entered in t(e Vendor ;aster 1ecord and it &ill *e de%aulted in;I1O .
I% payment term in Purc(ase Order is di%%erent %rom t(e Vendor ;aster ata, it &ill (a pre%erence o er t(e Vendor ;aster ata.
On t(e %irst day o% *usiness a%ter t(e *asis people apply an upgrade to a 'ernel, o er &ee'end, &e lost isi*ility to t(e document num*ers in t(e status *ar a%ter &e postedtransactionsF2J7 andF2)7.
An OSS message &as created and t(e reply &as t(at it &as an issue &it( a 'ernel patc(
le el.?(ey re%er us to OSS note J+76+J, and 'ernel patc( le el ++ +.
;I1O $o FI document a%ter upgrading to 4.)B
<(en &e upgrade to 4.)B, users &as not &illing to access t(e FI document t(roug(In oice display :-
;I14 --R Follo& on documents
I agreed &it( t(em *ecause it is really trou*lesome to go t(roug( suc( a long steps inorder to %ind out t(e FI document num*er.
In 4.)B, SAP only display t(e In oice document num*er a%ter posting.
In order to display *ot( t(e In oice and FI document num*er at t(e same time, you (a eto apply OSS notes+) 9J and9+7 9+.
Dou need to c(anged t(e programs in order to get t(e message\In oice ocument no. G and FI ocument no. G created.\
?(e %ollo&ing messages &(ic( &ere modi%ied as per t(e OSS note to get t(e FIdocument num*er.
;essage no $e& teBt Old teBt 7)7 ocument no. G created. In oice ocument no. G and FI ocument no. G created
7 J ocument no. G Created "*loc'ed %or payment# In oice ocument no. G and Focument no. G created "*loc'ed %or payment#
6 ocument re ersed &it( no. G: Please manually clear FI documents "$o c(ange
done in t(e message teBt#. 2ut it &ill display FI document num*er a%ter c(anges.9 In oice document G (as *een posted "$o& t(is displays In oice document num*erA%ter c(anges, it &ill display FI document num*er#.
A%ter t(ese c(anges you &ill *e a*le to see t(e FI document num*er and In oicedocument num*er displayed in t(e message *ar a%ter eBecuting t(e;I1O ?ransaction.
Dou &ill need aut(ori=ations and access 'ey to do t(e modi%ication.
?o a oid trans%er posting o% t(e same endor in oice
Dou can c(ec' \Flag %or dou*le in oices or credit memos\ on Vendor master data.
In FE7 , Company code data --R Options Payment transactions.
?ic' C(ec' dou*le in oice.
i%%erent *et&een posting and payment
Posting occurs &it( many di%%erent types o% documents. It indicates t(at all sides o%FI entry are in *alance. Posting actually &rites t(e document to t(e 0/ .
Payment on t(e ot(er (and is t(e actual issuing o% a c(ec'. Payments can also *e
processed in accounts recei a*le.In t(at case, you are posting "updating your *oo's to re%lect# t(e receipt o% a c(ec' %romcustomer and t(e deposit o% said c(ec' in t(e *an'.
Accounts paya*le is processing t(e money your company o&es to a endor %or goods aser ices recei ed. Account Paya*le is a lia*ility on t(e *alance s(eet.
Accounts recei a*le is collecting t(e money t(at ot(er companies/customers o&e you. Itis an asset on t(e *alance s(eet.
SAP is integrated. In most instances, t(ere isn]t a \lin'.\ ?(e transaction directly updatest(e ta*les in ol ed. ?(ere is a semi-se erance *et&een FI/Payment to allo& c(ec's to *eissued e en i% t(ere]s a minor im*alance in t(e FI side o% t(e posting.
Asset depreciation and p(ysical in entory are some eBamples t(at don8t update FI"CO/F;# as soon as t(e document is sa ed.
;odules t(at appear in more t(an one place is caused *y SAP trying to *e %leBi*le in&(ere it places t(ings on its menu, so t(at di%%erent users/companies %ind it easy to loca gi en transaction &it(in t(e con%ines o% t(e module t(ey &or' in. ?(is (as *ecomemore pronounced since t(e c(ange to role *ased aut(ori=ation management. ?(at]s &(y
you can reac( create are uisition %rom 4 di%%erent pat(&ays, &(y Pro@ect Systems is in *ot( ogistics anand &(y ?ra el ;anagement is in *ot( 1 and FI.
In some organi=ations, tra el aut(ori=ation and trac'ing is an 1 %unction, in some it ian FI %unction.
Su*@ect: endors not used &it(in a speci%ied period
A &(ile *ac' I %ound a report &(ic( listed endors not used &it(in a speci%ied period i.elist all endors &it( no mo ement o er t(e past ) mont(s. I can]t seem to locate t(isreport/programmed>
Su*@ect: 1!: endors not used &it(in a speci%ied period
?ry report SUA 1U6 7+7749 - Vendor 2usiness. <it(in t(e report, under t(eOutput Control section, select t(e indicator \Accounts &it( $o Purc(ases and run t(ereport %or t(e time period &(ic( you &is( to e aluate.t(is (elps
Setting p Automatic Payment Program
I am doing a pro@ect in my institute. <e are %acing a pro*lem in running a automat payment program. Suppose I (a e a *alance o% 1s +77777 in my *an' account and todaI am running an Automatic payment run. ?otal payments o% t(e run are 1s +J7777. So&(en I run Automatic payment run it is not gi ing any error message. <(at to do &it(t(is pro*lem.
In my point o% ie& &e (a e to create alidation. And lin' *et&een *an' account and payment met(od. I% t(e *alance is less t(an t(e automatic payment amount t(e run
s(ould *e stopped.
?(e Automatic Payment Program does not c(ec' t(e 2alance o% your 2an' Account. "0A/c. 2al.#
<(at it does c(ec' is t(e min G maB amounts t(at you (a e maintained in yourcustomi=ation.
In F2 P ?ransaction "type in easy access screen#, you (a e to maintain t(e con%ig %your automatic payment runs.
In 2an' determination "in F2 P#, you (a e to %ill in t(e a aila*le amounts %or eac2an'. ?(is is t(e maBimum amount up to &(ic( payments &ill *e generated *y t(e Auto.Pay. 1un.
So i% you &ant to ensure t(at on any single day t(e payment run does not pay more t(an *an' *alance, you (a e to update on a daily *asis a aila*le *alance to matc( &it( your *an' *alance.
In SP1O you can %ind t(e customi=ation %or A P 1un, *ut F2 P is t(e old transaction %t(e same t(ing. Plus it lets you do all t(e related customi=ation, in one place.
As %ar as I 'no&, t(ere is no direct &ay o% lin'ing your 0 account *alance to t(e A P1un
elin' C(e ue Payment %rom Payment ocument
I &ant to delin' c(e ue num*er 777+77 %rom payment doc 4J777 +.I &ant to re erse t(e payment doc 4J777 + and pass a ne& payment doc 4J777 anattac( " in'# t(e c(e ue num*er 777+77 to t(is ne& payment doc 4J777 .
$ote t(e %ollo&ing %unctionality:
C(e ue Voiding "same as c(e ue cancellation as &e call it#
FC 9 - For unused C(e ues i.e. c(e ues t(at are not yet assigned to Payment docs.FC - For issued c(e ues i.e. c(e ues assigned to payment docs.
?(e a*o e &ill only oid t(e c(e ue and t(e payment doc &ill stand as it is. A%teroiding t(e c(e ue t(e related payment doc can *e reassigned to a ne& c(e ue.
I% you re erse a Payment document itsel% "?.Code F276# t(en t(e system &ill as' %ooid reason i% a c(e ue is already assigned. ?(e oiding o% c(e ue &ill *e don
automatically i% you re erse t(e payment doc and enter a oid reason code. Dou cannre erse a payment doc t(at (as *een assigned a c(eu es unless you enter a oid reason
code.?(ere is no ot(er transaction a aila*le %or Payment Cancellation - FC 6
?(e c(e ue t(at (as *een oided is *loc'ed %or %urt(er use. I% you still &ant to use it yoneed to %irst delete t(e c(e ue in%ormation. ?.Code FC !.
Also c(e ue related t.codes in t(is aspect. 1elated ?.codes start &it( FC N and can *e%ound in t(e Area ;enu C(e ue In%ormation.
FI uestions a*out 01/I1
+. o& do &e post t(e FI transactions a%ter doing ;I0O. oes t(e ;igo generate FI postings or do &e manually do t(e posting. I% &e do it manually &(at is t(e ?.Code to dit.
. o& do &e post t(e FI transactions a%ter doing ;I1O>oes t(e ;iro generate FI postings or do &e manually do t(e posting.
I% &e do it manually &(at is t(e ?.Code to do it.9. o& do &e re erse an In oice> <e go to miro and enter a credit memo. o& do&e post t(e re ersal entry.
In SAP, t(e moment you sa e t(e ;I0O transaction, it automatically generates FI
document. It &ill create %ollo&ing entry:-1a& ;aterial Stoc' A/c r
?o 01/I1 Clearing A/c
In ;I0O transaction itsel%, you can post !Bcise *y c(oosing Capture and Post !BciseIn oice. ?(e FI document &ill *e as %ollo&s:
A%ter doing ;I0O, you eBecute ;I1O. In t(is transaction also, SAP &ill generate FIdocument automatically. ?(e entry &ill *e as %ollo&s:-01/I1 Clearing A/c rC!$VA? Clearing A/c rVA? Seto%% A/c r
?o AP-Vendor A/c
1e ersion o% entry o% material purc(ase can *e in entered on re@ection o% mat partially or &(olly. In t(is case, you &ill(a e to raise a de*it note on t(e endor. 2ut *e%ore raising de*it note, you (a e to %irensure t(at t(e In oice eri%ication o% t(e material "to *e re@ected# is complete at t(e t
o% purc(ase.Purc(ase documents cannot *e re ersed directly li'e pure %inancial document entry. ?ore erse t(e material document,%ollo&ing procedure s(ould *e %ollo&ed.
+# Create 1eturn eli ery ";I0O## 1e erse t(e !Bcise uty Posted "3+IS#
9# 1aise t(e de*it $ote. ";I1O#
pdate ?rading Partner Field %or Posted ocuments
In F2 J$/F2 +$, I (a e c(ec'ed t(e related documents and %ound t(at one o% t(e lineitems is (a ing ]?rading Partner] %ield as 2 A$E. So I need to enter t(e ?rading Partnerin t(e document (eader. ere I (a e noticed t(at t(e ?rading partner %ield is ISA2 !and (ence I am una*le to enter t(e alues and proceed %urt(er.
I t(in' i% I can %ill t(e trading partner %ield &it( t(e re uired alue t(e documents can cleared.
o& can I ma'e t(e ?rading Partner %ield acti e. In t(e document type setting EA "used(ere# t(e ]!nter ?rading Partner] %lag is O$. Also I (a e c(ec'ed t(e Field Status settings%or t(e Posting Eey also %or ?rading Partner.
Solution:
On t(e %irst (and it is not possi*le to update t(e trading partner %ield %or postedocuments, as per SAP Standard. ?(ere are t&o alternati es to t(is:
+. Find out i% t(ere are any clearing documents &it(in t(e main document in uestion&(ic( is not getting cleared due t(e trading partner %ield.
. 0oto F21A: 1eset and re erse t(e clearing documents i% any as %ound in step +.9. 0oto F-7 gi e t(e main document num*erL t(en goto \ ocumentR1e erse\ menu or press C?1 MS IF?MF+ to re erse t(e document.4. 0oto F-7 : 1ecreate t(e main document using \Post &it( re%erence\ %unction o%document (eader &(ic( gets automatically populated "&it( correct ?rading Partner %ield #as per setting de%ined in t(e customer/ endor master data once t(e document is sa ed.J. 0oto F-44/F-9 and t(en try clearing t(e endor/customer.). on8t %orget t(e post t(e clearing documents &(ic( &ere re ersed in Step .
Alternati e : ?(is s(all *e ta'en as t(e &orst case &(ic( s(all not *e recommended asnormal practice.
?o de elop an A2AP &(ic( s(all update t(e trading partner %ield V2 $ in ?a*le2S!0, 2SIE, 2SI and t(en try clearing t(e documents.
<(at is ?rading Partners>
In 2usiness ?erms ?rading partner is your *usiness partner &it(in 0roup &it( &(om youare doing *usiness. In order to identi%y Inter Company transactions trading partner %ielused. Dou need to de%ine all t(e 0roup Companies as company in SAP and all t(ede%ined Companies &ill *e a aila*le %or selection in trading partner %ield. ?rad partner can *e de%aulted in 0 , Customer or Vendor ;aster. I% you need you can
populate trading partner at ocument le el too *y doing settings in ocument ?ype;aster in ? Code O2A .
?rading partner is normally used to control "payment/transaction# endor/custome *usiness &it( t(e group. Somet(ing li'e group/inter group *usiness. Dou (a e to go tomaster record. For eg, in customer master, go to CO$?1O A?A ta* so see AccountControl, in &(ic( you (a e pro ide trading partner num*er/re%erence.
SAP Product Costing deals &it( Plan Costing M Actual Costing o% Finis( products oSer ices.
CO comprises Product Costing M cost accounting integrated &it( FI.
It uses Integrated Cost Accounting.
Product costing also (as p(ases depending on t(e ;%g Scenarios. I% you are a normam%g comp, ma'ing goods to stoc' G sale, you (a e to %irst do planning o% t(e costs products initially as a S? COS? o% a product. ?(is is used in many p(ases in SAP CO
accounting. In simple terms, you cost a product *y di%%erent met(ods depending odi%%erent IF! CDC ! p(ases o% product. ?(ese are e elopment o% ne& produ0ro&t( stage *y modi%ying it. ;ature stage "mass prod#. ecline 1etirement o% t(at product %rom ;%gM;'tng#
?(e &(ole CO process starts &it( t(ese P A$$! costs o% products G ends &it(totaling t(e S? Costs %or Actual Production.
?(is is a simple Std cost Accounting system, in &(ic( t(e end result is calculatingVariance *et Planned G Actual G analy=ing t(ose %or %urt(er correcti e actions.
Product costing is &ell integrated to FI, *ut only &(ere o er(ead cost accounting is used.Ot(er&ise normally it used only %or settlement. All t(ese actual costs o% Prod are %insettled/o%%set to FI or Pro%ita*ility segments.
SAP CO is a ery ast G complicated module o% all. It needs deep understanding o%su*@ect. ?(is gi es you an o er ie& glimpse o% SAP CO.
i%%erence *et&een Cost Centers and Internal Orders
<ould any one please tell me t(at+. <(at is t(e *asic di%%erence *et&een Cost Centers and Internal orders>
. I understand t(at t(eir %unctionality is same li'e assessments, distri*ution etc. t(en &(yt(ere are di ided into Cost Centers and Internal orders>9. o& t(e data %lo&s %rom Cost Centers and Internal Orders> i.e. is it %irst into Internorders t(en to Cost Centers or Vice ersa> or else t(e data is maintained independently>4. oes settlement means running t(e Assessment cycle and distri*uting t(e costs to
arious cost centers %rom an internal order>J. o& you determine t(e cost o% an Order or cost %or an order> I.e. (o& a Cost in Ordeis determined>
A cost center as you &ill 'no& is %or %iBed reporting %or a long time span as part o%company structure "cost center usually T department or &or' center#.
An internal order is used to accumulate cost %or a speci%ic pro@ect or tas' %or a spetime period. An internal order is t(ere%ore used %or a s(ort period &it( a speci%
deadline.Dour internal order &ill usually settle to cost centers "and not isa ersa# according to t(settlement rule in t(e order setup.
An internal order can t(ere%ore *e used to group all t(e eBpenses incurred to plan an(old a con%erence o er a 9 mont( period. ?(e order can *e settled on a mont(ly *asis tocost centers.
<(en t(e con%erence is %inis(ed t(e order can *e settled %inally. ?(e cost o% t(econ%erence &ill t(en *e spread o er or more cost centers, *ut can *e ie&ed in total o
t(e internal order &(en needed.
It is important to understand t(e di%%erence *et&een a settlement and an assessment cycAn assessment cycle distri*utes costs %rom one cost center to arious ot(er cost centerDou cannot assess %rom a cost center to an internal order or isa ersa. Assessment cycare only *et&een cost centers.
Settlements are used %or orders. In t(e setup o% eac( order is a \settlement rule\. In t(isettlement rule you tell t(e system to &(ic( cost centers t(e cost in t(e order must *esettled.
?ypically, you &ill eBecute t(e %ollo&ing procedure at mont(-ends:+. Settle all orders - t(is &ill settle all costs on orders to cost centers.. 1un assessment cycles - $o& t(at you (a e al costs against cost centers %rom your
orders, you can start distri*uting costs *et&een cost centers &it( assessments.
Costs are posted to an order. <(en you process a purc(ase order you post to t(e internalorder and not to a cost center. ?(e same applies to @ournals in FI. Dou &ill post t(e costto t(e order and not to a cost center. Dou &ill t(en settle t(e order on mont(-ends to postto t(e rele ant cost centers. It is ery important to settle t(ese orders ot(er&ise FI and CO&ill not *alance on your system.
Internal orders can also *e used as \statistical\ orders. ?(is is also speci%ied in t(e setupo% t(e order. Dou do not (a e to settle statistical orders. <(en posting costs, you &ill post to t(e cost center and t(e order simultaneously. 2ot( (a e to *e speci%ied &(en posting @ournals or purc(ase orders against statistical orders.
Populating ?ransaction ?ype during Order Settlement
Dou (a e an internal order t(at you &ant to settle to a *alance s(eet account. ?(isaccounts %ield status ma'es t(e transaction type "2S!0-2!<A1# re uired. uringsettlement you recei e error message FJ 676 stating t(at t(is %ield is status initial *ut t(e%ield is re uired. ?(is %ield is not a aila*le to you in t(e settlement rule de%inition. I possi*le t(at t(is %ield is suppressed> Dou could not locate a means to display or re ui
it i% so. Dou attempted to resol e t(is using a su*stitution t(at &ould popluate t(etransaction type %ield. o&e er, during eBecution you did not (it t(e *rea'point you puinto t(e user eBit. o& to o ercome t(is issue>
Dou can c(ange t(e re uirement o% t(e %ield in t(e \Field Status\ o% t(e accoun"Financial Accounting --R 0eneral edger Accounting --R 2usiness ?ransaction --R 0/Account Posting --R Carry Out and C(ec' ocuments Settings --R ;aintain Field StatusVariants#
or
In transaction O24+ &(ere you de%ine posting 'eys and its \Field status\. 2ot( \FieldStatus\ are may*e di%%erent, *ut i% in one o% t(em t(e %ield is li'e \re uired entry\ (a e to c(ange it. 2ut i% you are posting a %iBed asset account, you &ill need t(is %icompleted *ecause it de%ines t(e mo ement you are ma'ing.
<(at is Production Order Settlement>
Settlement is not(ing *ut o%%setting t(e costs to t(e FI portion. CO o*@ects carry co&(ic( needs to *e re-assigned to t(e 0/ accounts &(ere it comes %rom.
CO ne er generates any dataL it only trac's t(e same onto some o*@ects &(ic( are
analy=ed %or de%inite purpose o% trac'ing t(e resources &(ic( are de*its in FI as costs0/ #.
In simple &ords, t(e %lo& is li'e %ollo&ing -
+. irect Costs are incurred "li'e material consumption# in %orm o% issues to prod orde?(ese are captured in 0/ . <(ene er you issue, consumption account is de*ited. 2ut arealso de*ited to prod order as
Consumption... rIn entory.......Cr
. Indirect costs are incurred in %orm o% de*its to Cost centers in 0/ s. ?(ese are actualto *e allocated G a*sor*ed in Products ia Prod Orders. So it is allocated to prod order
ia di%% media li'e costing s(eet or Indirect acti ity allocations.ere again Prod order is de*ited &it( some amount.
<(en t(e costs are incurred t(ese s(ould *e trans%erred %urt(er &(en t(e order is closedor deli ered to stoc'. So &(ene er you deli er t(e order, t(e %ollo&ing entry isgenerated-
In entory.... r
Cost o% Prod /;%g Variance.....CrI% your Fin 0oods] predetermined cost are same as t(at o% actual costs incurred, t(ere &no price di%%erence account a%%ected. 2ut &(en your plan cost "target cost# G actualare di%%erent, t(e di%%erence is OFFS!? or S!??! ! to price di%% accounts as-
$ote t(at Price di%% account is not created as COS? ! !;!$?.
I% actual cost is less t(an target cost, entry &ould *e re erse.
o& does one eacti ate a Cost Center
o& does one deacti ate a Cost Center>
I can %ind a t.code to acti ate an Inacti e one *ut (o& do I deacti ate a CC. Or is it simple I cannot see it...
0o to ES7 - C(ange Cost Center. 0o to t(e Control ?a*. ?ic' on t(e c(ec'*oB %ordesired transaction acti ity you &ant to loc'. Any postings made against t(e cost centerunder loc'ed acti ity/ies &ill not *e allo&ed
?(an' you, I 'ne& I could *loc' t(e postings *ut I &ant to some(o& ma'e t(e CostCenter oo' Inacti e.
?o eBplain:
In transaction OE!O$ "C(ange Standard ierarc(y# I (a e 0reen ots %or Acti e CC]s.?(e legend "attac(ed# says a 1ed ot is %or Inacti e CC]s.
o& do you do t(at>
i ;arios, i% you &ant to c(ange t(e status to inacti e, t(e only option as %ar as my'no&ledge is concerned is to c(ange t(e alidity period. <(en you dou*le clic' t(e costcentre, details o% cost centre &ill *e displayed at t(e *ottom *y ? code OE!O$ and you
&ill %ind t(e status o% cost centre t(ere, @ust rig(t o% t(at you &ill %ind *utton to c(t(e alidity period, c(ange t(e period to some %uture date t(en it turns to inacti e status.
I (ad c(anged t(e Validity Period *e%ore *ut I set it to start rig(t &(ere t(e pre ious time(ori=on ended so loo'ing in t(e %uture t(is &as al&ays acti e.
1e uires an Assignment to a CO O*@ect
?(e %irst time Account 6 7 7 &as only created in FI as a primary eBpense. A%ter t(is account &as created in CO too as a secondary eBpense and any posting &ill appear aerror: Account 6 7 7 re uires an assignment to a CO o*@ect
uestion: o& to correct t(is account *ac' to FI only and not to appear in co>
$ote:Account 6 7 7 re uires an assignment to a CO o*@ect ;essage no. EI 9J
iagnosis Dou (a e not de%ined a CO account assignment %or an account t(at is rele ato cost accounting. System 1esponse Account 6 7 7 is de%ined as a cost element. ?(means t(at you must al&ays speci%y a CO account assignment.
Procedure
!nter one o% t(e %ollo&ing CO account assignments
Order Cost center / cost center/ acti ity type
Sales order item "%or a pro@ect or cost rele ant#Pro@ect / <2S elementCost o*@ect "Process manu%acturing# $et&or'/ $et&or' acti ities2usiness processPro%ita*ility segment1eal estate o*@ect?(e posting ro& a%%ected is 777, account 6 7 7.
First, i% 0/ account &as created in FI, you can only create primary cost element in CO.
Secondary cost element can only *e created i% no account eBists in FI.
Second, i% you created t(e primary or secondary cost element in CO, you (a e to assigCO account assignment.
Dou can delete cost element in CO "EO74# i% dependent o*@ects %ound.
?(ird, &(en you create cost element in CO, documents &ould *e also created in Costcenter accounting8 and Pro%it center accounting8 &(en posing in FI. I% no cost elemeBists in CO, no related documents &ould *e created in CCA and PCA.
i%%erence 2et&een Primary and Secondary Cost !lement
!Bplain t(e di%%erence *et&een primary and secondary cost element> <it( an eBample.
Primary cost elements are li'e material costs, personnel costs, energy costs... &(ere acorresponding 0 account eBists in FI to allo& costs to %lo&...
Secondary cost elements are li'e production costs, material o er(eads, productiono er(eadsL t(ey can *e created and administered in only CO. ?(ese are used in internalcost allocation, o er(ead calculation, settlement transactionsL it does not %lo& to FI...
0eneral - Cost !lement
2asically, cost element are carriers o% costs.
Primary Cost !lement
<(en cost element carriers cost *et&een FI and CO t(ey are called Primary, t(e lin' is
esta*lis(ed 0 A/c T Cost element"Primary#. A uestion may arise as to &(et(er all 0accounts are cost element, it again depends upon t(e *usiness re uirement, &(ere COPAis acti e t(en re enue account "0 # are also cost elements, &(ere COPA is not acti et(en re enue account "0 # s(ould not *e made as an cost element.
!Bample....Again cost o% goods sold particularly in VAQ "ma'e to stoc'# is not an cost element,&(ere t(e same CO0S in VAD "ma'e to order# is a cost element. Price i%%erenceaccount s(ould not *e made as cost element.
!ntry &(ile *oo'ing eBpenses
?ra el !Bpenses A/c - &it( Cost Centre r. 1s.DD"&ill *e a 0 A/c and cost element# - entries %lo&s to CO t(ru FI?o Cas( A/c Cr. 1s.DD
Secondary Cost !lement
<(en cost element carries cost &it( in CO, t(en t(ey are called secondary cost element.
on manu%acture o% t(e goods t(e cost o% t(e a*o e product "production order# is arri eaccumulating material cost M operational cost M o er(eads " #, additi e cost i% any.
?(e cost o% operation is accumulated in cost centre *e it production / production ser iceser ice cost centers, &(ile *oo'ing FI entries.
?(ose operational costs (a e to *e allocated to production order *ased on operationalacti ities carried on and its cost in ol ed in it. ?(ose operation acti ities in CO aretermed as acti ity types and (a e to lin' t(e same in EP ) &it( rates and cost centre "i.e.sender cost centre and recei er production order#.
In order to %ind t(e production order cost, t(e allocation o% cost %rom sender cost centr production order %or t(e operational acti ities carried on and its cost associated &it( i(a e to *e loaded, (ence in CO t(e cost centre allocate t(at portion o% operational cost to
production order, and t(is cost is carried *y a cost element "since t(ere are no FIin ol ement and entries are %lo&ing &it(in CO *y crediting sender cost centre ande*iting recei er production order a cost element (as to *e created.... say \OperationalCost - Acti ity\ t(e entry &ill *e
t(e entries are &it( in CO. And t(e cost element created is secondary since it does not(a e a lin' &it( 0 Account in FI correspondingly.
In CO t(e production order and cost centre are co o*@ect including *ut not limited to.
1e uires an Assignment to a CO O*@ect
?(e %irst time Account 6 7 7 &as only created in FI as a primary eBpense. A%ter t(is account &as created in CO too as a secondary eBpense and any posting &ill appear aerror: Account 6 7 7 re uires an assignment to a CO o*@ect
uestion : o& to correct t(is account *ac' to FI only and not to appear in co>
$ote :Account 6 7 7 re uires an assignment to a CO o*@ect
;essage no. EI 9Jiagnosis
Dou (a e not de%ined a CO account assignment %or an account t(at is rele ant to costaccounting.
System 1esponseAccount 6 7 7 is de%ined as a cost element.?(is means t(at you must al&ays speci%y a CO account assignment.
Procedure
!nter one o% t(e %ollo&ing CO account assignmentsOrderCost center / cost center/ acti ity typeSales order item "%or a pro@ect or cost rele ant#Pro@ect / <2S elementCost o*@ect "Process manu%acturing# $et&or'/ $et&or' acti ities2usiness processPro%ita*ility segment1eal estate o*@ect
?(e posting ro& a%%ected is 777, account 6 7 7.
First, i% 0/ account &as created in FI, you can only create primary cost element in CO.
Secondary cost element can only *e created i% no account eBists in FI.
Second, i% you created t(e primary or secondary cost element in CO, you (a e to assigCO account assignment.
Dou can delete cost element in CO "EO74# i% dependent o*@ects %ound.
?(ird, &(en you create cost element in CO, documents &ould *e also created in Costcenter accounting8 and Pro%it center accounting8 &(en posing in FI. I% no cost elemeBists in CO, no related documents &ould *e created in CCA and PCA.
ata !ntry
!ntering In oice 1eceipts %or PO
?(e In oice Veri%ication component is part o% t(e ;aterials ;anagement ";;# system.It pro ides t(e lin' *et&een t(e ;; component and t(e Financial Accounting,
Controlling, and Asset Accounting components.In oice Veri%ication in ;aterials ;anagement ser es t(e %ollo&ing purposes:
- It completes t(e materials procurement process - &(ic( starts &it( t(e purc(asere uisition, continues &it( purc(asing and
goods receipt and ends &it( t(e in oice receipt- It allo&s in oices t(at do not originate in materials procurement "%or eBample, ser ice
eBpenses, course costs, etc.# to *e processed- It allo&s credit memos to *e processed, eit(er as in oice cancellations or discounts
In oice Veri%ication does not (andle t(e payment or t(e analysis o% in oices. ?(e
in%ormation re uired %or t(ese processes is passed on to ot(er departments.In oice Veri%ication tas's include:
- !ntering in oices and credit memos t(at (a e *een recei ed- C(ec'ing t(e accuracy o% in oices &it( respect to contents, prices, and arit(metic- !Becuting t(e account postings resulting %rom an in oice- pdating certain data in t(e SAP system, %or eBample, open items and material prices- C(ec'ing in oices t(at &ere *loc'ed *ecause t(ey aried too greatly %rom t(e purc(aseorder
An eBample on (o& to enter an In oice 1eceipts :-?ransaction code;1 1 - ;; In oice Veri%ication and ;aterial Valuation
First Screen
ocument date: ate o% PO Company code :
ocument type: ?(ere are t&o standard document types in t(e standard system:1! - ?(e in oice is posted gross1$ - ?(e in oice is posted net
S.$o Indi idual Function Classic !Btended+ <it((olding ?aB on Outgoing payment Des Des
? S on Incoming Des9 ? S at t(e time o% Des4 ? S on partial payment DesJ $o. o% &it((olding taB %rom eac( document maB + Se eral) ? S *asis - $et mount Des Des
-0ross amount Des Des-?aB amount BDes
1ounding 1ule Des6 Cas( discount consideration Des
Accumulation+7 ;inimum/;aBimum amt and eBemption Des++ Certi%ication cum*ering Des
+ Calculation Formula Des Des
<it((olding taB is calculated and posted to t(e appropriate &it((olding taB accounts atdi%%erent stages, depending on t(e legal re uirements in eac( country. As a rul&it((olding taB is posted at t(e same time t(at t(e payment is posted, in ot(er &ords t(e
In certain countries, suc( as 2ra=il, t(e P(ilippines, and Spain, &it((olding taB can ormust *e posted &(en t(e in oice is posted. ?(is means t(at t(e amount recei a*le or
?(e 'ey concept in eBtended &it((olding taB is t(e distinction *et&een &it((olding taBtype and &it((olding taB code. <(ile &it((olding taB types represent *asic calculationrules, speci%ic %eatures o% t(ese rules - in particular t(e percentage rate -are represented *y t(e &it((olding taB code. Dou can de%ine any num*er o% &it((oldintaB codes %or a gi en &it((olding taB type.
I% a particular transaction re uires more t(an one 'ind o% &it((olding taB, t(is is co erein t(e SAP System *y de%ining more t(an one &it((olding taB type.
<(en entering a line item, you can enter &it((olding taB data %or eac( o% t(ese&it((olding taB types.
o& to Con%igure <it((olding ?aB>
Steps %or eBtended &it((olding taB:
+. C(ec' &it((olding taB countries. e%ine !B. <it((olding taB types %or in oice postings9. e%ine !B. <it((olding taB codes4. Formula %or !B. <it((olding taB calculationJ. Assign !B. <it((olding taB types to Company code). Acti ate !B. <it((olding taB6. Create a 0/ a/C %or !B. <it((olding taB
. e%ine A/C %or !B. <it((olding taB " 2<<#+7. ;a'e c(anges in Vendor master "QE7 #++. ;aintain Company Code Settings:Pat(: I;0 --R ogistic --R 0eneral --R ?aBes on goods mo ement --R India --R ;aintain
company code settings+ . Acti ate country ersion %or speci%ic %iscal year positionPat(: I;0 --R FA --R --R FA0S --R ?aBes on sales purc(ases --R 2asic Setting --R India--R Acti ate country speci%ic %or %iscal year position
C(ange in ?aB
?(e transaction code to c(ange your taB rate isF?QP.
?aB rates are al&ays updated &it( re%erence to F1O; A?!.
Dou need not speci%ied t(e ?o ate as t(e current From date *ecomes t(e ?o ate %or t(e
earlier rate.
<(at is Central Value-added ?aB and (o& it is con%igured>
<(at is C!$VA? "Central Value-added ?aB# and (o& it is con%igured>
Anil
2e%ore I am going to eBplain &(at cen at is, you (a e to under stand t(e Indian taBCentral !Bcise uty "2! #. It is called as *asic eBcise duty. ! ery manu%acturer is
lia*le to pay t(e eBcise duty in arious 'inds namely 2asic !Bcise uty, Special !Bciseuty, Additional !Bcise uty etc.,
3ust t(in' o er a product &(ic( is reac(ed to a end user, (o& many manu%acturingacti ities are done. So to reduce t(e taB *urden o% t(e end user, t(e 0o t. o% Indintroduce t(e ;O VA? sc(eme &(ic( is no& called C!$VA? sc(eme.
2ased on t(is, i% any manu%acturer purc(ased a material, &(ic( is duty paid, and i% itused %or (is %urt(er manu%acturing acti ity, (e can a ail t(is as credit in (is *oo' *aseon t(e Central !Bcise In oice. At t(e time o% selling (is manu%actured goods, (e is lia*to pay t(e eBcise duty. e can ad@ust t(e credit &(ic( (e (as ta'en into (is *oo' and pay
t(e rest. For eBample:C!$VA? a ailed at t(e time purc(ased arious goods 1s. 7,777 "!Bcise duty alone#
C!$VA? paya*le %or (is product at t(e time sales 1s. J,777e &ill pay only 1s.J777 t(roug( cas( deposit in P A.
?(is customi=ing is in SAP CI$ ;odule. I% you are (a ing t(e CI$ C , go t(roug(.
0ood !Bplanation. In addition to t(is. ?(e C!$VA? means, ?aB on Value Addition ont(e goods manu%actured according to Central !Bcise G Customs Act e%inition. ere t(
alue addition means t(e Additional Ser ices/Acti ities etc. &(ic( con erts t(e Input into Output, and t(e output is ne&ly recogni=ed as per t(e act as !Bcisa*le goods. i'e t(ist(e discussion is goes on %or de%inition.
In 4. SAP ersion, t(ere is no CI$ ersion separately, it is a aila*le &it( Standard SAPit sel%.
+. Value %ields. uantity %ieldsand acti ated trans%er o% incoming sales orders %or \CO-PA trans%er o% Incoming SaOrders\. In CO-PA in%ormation system, I de%ined and eBecuted a report "record type Aactual data#. ?(e actual line item s(o&ed re enue amount 9),777. 2ut &(en I drilleddo&n to t(e alue %ields. ?(e system s(o&ed re enue T 7. o I miss somet(ing inCon%iguration>
P.S As &e are not implementing PP/PC, I do not maintain \ aluation using product cosestimates\ in CO-PA con%iguration.
Su*@ect: 1e: CO-PA ?rans%er o% Incoming Sales OrdersAs t(e data is appearing in t(e PA ta*les *ut not on yr report. One last t(ing t(at you canc(ec' is t(e &(et(er t(e report is loo'ing at current data or a ]summari=ation le el]. I% youare only loo'ing at t(e data %m summari=ation le els, t(en you &ill need to re%res( t(data in t(e summari=ation le els *y running transaction E! . Ot(er&ise any ne& deltaitems &ill not appear in yr report.
C(ec' t(is in 1eport c(ange / eBtras / per%ormance " 4.7a# or summari=ation in V9.
Dou mean, on your report , it also does not &or' &it( record type \A\> On my report, nomatter &it( record type \A\ or \F\, it does not &or'. For you in%ormation, I created ane& report on I !A "SAP demo system# &it( t(e same settings, it &or's &it( recordtype \A\ and \F\. So it mig(t not cause *y t(e record type.
?(e pro*lem lies in t(e &ay you created t(e report. It is o* ious t(at t(e system &or's.Dou did pic' up t(e re enue.
id you create a *asic report or a %orm report> I% t(e pro*lem persists, send me a detaidescription o% eac( line and eac( column and I]ll try to %ind t(e solution.
!rror ;essage
FI ocument: ist o% pdate ?erminations
?o analy=e t(e FI update error posting, ma'e use o% report1FV2!177 , FI ocument: listo% update termination.
I% you (a e added t(e %ield Internal order in t(e Asset ;aster as a statistical order andyou &ant your depreciation posted not only to t(e cost center *ut also to t(is order.
In transactionOAD1 in t(e I;0 you de%ine (o& depreciation posts to t(e depreciation posting rules - t(ere is a CO assignment *oB &(ere you (a e to tic' *ot( cost centers and
internal orders.Process FiBed Asset epreciation
! ery asset transaction immediately causes a c(ange o% t(e %orecasted depreciationo&e er, it does not immediately cause an update o% t(e depreciation and alue
ad@ustment accounts %or t(e *alance s(eet and pro%it and loss statements. ?(e planndepreciation is posted to t(e general ledger &(en you run t(e periodic depreciation
posting run. ?(is posting run uses a *atc( input session to post t(e planned depreciation%or eac( posting le el %or eac( indi idual asset as a lump sum amount.
?(e calculation and sc(eduling o% depreciation, interest and re aluation are automaticallcontrolled *y 'eys in t(e system, or you can control t(em manually using a special
posting transaction. In *ot( cases, planned depreciation %rom Asset Accounting must * periodically posted to t(e corresponding asset and eBpense accounts o% t(e general ledgeDou carry out t(is posting using a *atc( input session. In addition to t(e ariousdepreciation types, interest and re aluation, t(is *atc( input session also posts t(eallocation and &riting o%% o% special reser es.
<(en t(e system posts depreciation, it creates collecti e documents. It does not createseparate documents %or eac( asset.
epreciation Posting 1un is done ia transaction code ]AFA2].
?(e program creates *atc( input sessions %or posting depreciation and interest to t(e 0/accounts in Financial Accounting and/or to Controlling.
Fields escription:-
Company code: Dour Company Code
Fiscal Dear : Dour %iscal year
Posting period: Dour depreciation period1eason %or posting run "c(oose one#
Planned posting run: Q "de%ault#
ist assets: "tic' i% you &ant to see t(e detail#
?est run^: "tic' i% you run in test mode else untic' %or production run#
;ain asset num*er: "you can speci%y certain asset num*er i% you clic' repeat run or tes
run# $ote:Clic' t(e eBecute *utton i% t(is is a test run.Clic' t(e menu *ar --R Program --R !Becute in *ac'ground i% t(is is a production run.
Dou s(ould get t(is message: Background job was scheduled for program RABUCH and print out the output!
1elease and Process t(e 2atc( Input Session in transaction code ]S;9J ].
Process Session 1A2 C 77Q - isplay errors onlyAdditional %unctions
Q - ynpro standard si=eClic' t(e Process *utton
I% t(ere is error, t(e system &ill pop up t(e error message.
Correct t(e error and recreate t(e session in transaction ]AF2 ].
Fields escription:-
Company code: !nter your company code
Fiscal year: !nter your %iscal year
Posting period: !nter your posting period
ist assets: "tic' i% you &ant to see t(e detail#
?est run: "tic' i% you run in test mode else untic' %or production run#
$ote:Clic' t(e eBecute *utton i% t(is is a test run.
Clic' t(e menu *ar --R Program --R !Becute in *ac'ground i% t(is is a production run.Dou s(ould get t(is message:
Background job was scheduled for program RABUCH and print out the output!
Dear-end Closing
?(e year-end closing ena*le t(e company to produced t(e %inal *alance s(eet and pro%and loss statement %or its annual report, &(ic( (as to *e created to meet t(e particularlegal o*ligations in eac( country.
Once t(e %iscal year is closed, you can no longer post or c(ange alues &it(in AsseAccounting "%or eBample, *y recalculating depreciation#. ?(e %iscal year t(at is closedal&ays t(e year %ollo&ing t(e last closed %iscal year. Dou cannot close t(e current %isyear.
At menu *ar, clic' Program --R !Becute in *ac'ground.
1e erse Dear-end closing
I% you closed a %iscal year too soon, and still need to ma'e corrections, you can reset tlast closed %iscal year in Customi=ing %or :-
Asset Accounting "Periodic processing --R Dear-end closing --R 1e erse#.sing t(is %unction, you can re-open t(e last closed %iscal year, eit(er %or select
depreciation areas in a company code, or %or all depreciation areas in a company codDou do t(is *y c(anging t(e %ield %or t(e last closed %iscal year.
2e care%ul i% you re-open a %iscal year only %or certain depreciation areas, and you nema'e ad@ustment postings only in t(ese areas. Dou cannot use t(e standard transactiontypes %or t(ese postings, since t(e standard transaction types post to all depreciationareas. Instead, you (a e to de%ine your o&n transaction types in Customi=ing %or AsAccounting "?ransactions#, limiting t(em to t(e re uired depreciation areas.
OAA - 1e erse year-end closing %or depreciation area
At t(e desired company code, c(ange t(e %iscal year in ]Closed %iscal year ] column.
Sa e entries and create a ne& re uest.
C(ange Asset %iscal year
A31< - Asset %iscal year c(ange
Company code: Dour Company code
$e& %iscal year: ast closed %iscal year
nc(ec' ]?est run] i% t(is is a production run
At menu *ar, clic' Program --R !Becute in *ac'ground.
Post Capitali=ation "asset (a en]t *een post in closed %iscal year#
I% you reali=ed t(at t(ere are some %iBed assets t(at (a en]t *een post in a closed %iyear,
o t(e %ollo&ing steps:-+. 1e erse %iscal year closed *y %ollo&ing t(e ]1e erse Dear-end Closing] procedure.
. Open t(e accounting %iscal year ia transaction ]O2J ].
9. Post t(e %iBed asset ac uisitions in t(e re-open %iscal year.
4. 1epeat depreciation run %or t(e last period o% t(at closed %iscal year.
J. 1epeat depreciation run %or t(e last period depreciation run o% t(e current %iscal yea
). Closed %iscal year *y %ollo&ing t(e ]Dear-end closing] procedure.
. Closed t(e accounting %iscal year ia transaction ]O2J ].
;ass c(ange %or assets
Su*@ect: ;ass c(ange %or assets
I am eBperiencing pro*lems in OA7 , Asset ;ass C(ange. I am using 4.)C.
<(at (appened &as t(at I created t(e Su*stitution, and t(en created t(eStep, and I t(en SAV! . I am not sure i% I need to create a 1 ! or not. I(a e already de%ined in a S?!P, "using Formula 2uilder# t(at most assets *elonging to a certain asset class, 7++ &it( a current Cost centre,
7+, are to *e assigned to anot(er Cost Centre 7 , &it(in t(e same Co.Code. I t(en sa ed t(e Su*stitution, alt(oug( I noticed t(at t(ere &as a \>\Icon neBt to t(e 1 !S %older. I am &ell a&are t(at %or ?ime ependent
ata, &e &ould need to speci%y a \Valid From\ date. "A A? , in ?a*le A$ # 2ut,do &e need to speci%y a \Valid ?o\ date as &ell>
;y data is li'e t(is.....
P1!1! ISI?!S: Asset Class T9 ] 7++]
S 2S?I? ?IO$: Valid From is su*stituted *y Constant ]+ .76. 77+]Cost Centre is su*stituted *y Constant ] 27 ]
I% I need to create a 1ule, <(at &ould I need to enter>
I t(en created a <or' ist, and assigned t(e Su*stitution to it. A%tert(is, I generated t(e <or' list in 2ac'ground using A19+.
! eryt(ing seems o', *ut &(en I c(ec' t(e Assets, I still see t(e oldCost Centre, $O? t(e $e& Cost Centre.
Su*@ect: 1!: ;ass c(ange %or assets
1ules are not re uired.Dou get a> 2ecause you pro*a*ly started to create one and did not%inis(.
For a Cost centre mass c(ange, i% you &ant to (a e it time dependent,you must speci%y ] alid %rom] and ] alid to] in t(e su*stitution rule.In con%ig you determine i% you &ant to use t(e time dependency or not"de%ault is: Des
Asset master data upload
Any one could (elp me, pls> I am ne& to Asset accounting &(ile I (a e a potential @o%or mass upload o% master data using transaction AS7 . Focus is to con ert t(e assuper num*er %rom an old re%erence to a ne& re%erence "to *e determined *y client#
some ot(er %ield modi%ications included in t(e re uest.I &ould *e using 2APIUFIQ! ASS!?UC A$0! %or instance. <(at ta*le/s I s(all loo'into to eBplore t(e system re uirements %or t(is>
?o ma'e a mass c(ange, you (a e t&o options:
+. I% t(e c(ange o% t(e %ield can *e put into an algorit(m "e.g., enter QD as a supnum*er %or all assets in class + 94#, you can use a mass c(ange rule. Dou %irst de%inmass c(ange rule in t(e same &ay as you &ould de%ine an asset su*stitution "IFsomet(ing, ? !$ somet(ing else#, t(en you go into t(e mass c(ange transaction, select
t(e rig(t assets, t(e proper c(ange rule ... and (it !Becute.. Very o%ten, it is easier to prepare t(e data in !Bcel and use transaction AS7 %or t
upload. ere, I can recommend transaction S;< - you simulate "and record# t(e AS7transaction on one %iBed asset master, t(en %ollo& all t(e steps proposed *y t(e syste"de%ine %iBed alues, aria*les, etc.# and %inally upload t(e !Bcel ".cs #. Systemautomatically generate a *atc( input %or all assets. It may ta'e some time %or you i% y
do it %or t(e %irst time, *ut it is t(e *est &ay i% you &ould ot(er&ise need to de%compleB algorit(ms.
So - use option + i% you (a e a simple algorit(m %or many assets, and option i% \ecase is di%%erent\ or i% you %eel more com%orta*le in !Bcel t(an A2AP. Option
simple, *ut o% course ta'es some time to generate t(e upload and t(en run t(e *atc(sessions "&(ile option + c(anges e eryt(ing instantly in a matter o% seconds#.
I8 e read you post re mass c(anges o% t(e %iBed assets and also interesting in ttransaction code %or t(e mass c(anges.
Also I did not understand %or S;< (o& to simulate "record# AS7 transaction, couldyou pls descri*e clearer (o& to do it> Or *etter send t(e CSV %ile as an eBample_
ere are t(e details:
I. ?o use mass c(ange:+. First, de%ine a mass c(ange rule in transaction OA7 "Accounting - Financiaaccounting - FiBed assets - !n ironment - ;ass c(ange rule#. For eac( company code,you can de%ine one rule "or a se uence o% t(em#. o&e er, all o% t(em &ill al&ayeBecuted at t(e same time. ?(ere%ore, i% you need to de%ine di%%erent rules %or diassets, you &ill (a e to do t(is repeatedly. ?ec(nically, t(is is done in t(e same &ay asAA su*stititution.
. Once t(e rule is de%ined, you need to select assets %or mass c(ange. 0o to transactioA17+ "Accounting - Financial accounting - FiBed assets - !n ironment - <or' list -
0enerate#. !nter selection criteria li'e on any standard AA report, and run !Becute. Icannot simulate t(is no& on my system "&e do not (a e AA#, *ut it s(ould as' &(at you&ant to do "mass c(ange, mass retirement, etc.# and as' %or a name o% t(e &or' list "&rianyt(ing - e.g., Super num*er c(ange#. ?(e system &ill s(o& you a list o% selected assetin a report %ormat. C(ec' it and ma'e sure t(at it is correct. Dou may add or remo esingle assets %rom t(is "no& cannot tell you (o&, *ut it is possi*le#. I% you are (appy &t(e list, sa e it.
9. ?(e last step is eBecution o% t(e c(ange. 0o to transaction A19+ "same pat( as a*o e#eBecute t(e report and i% you are (appy &it( t(e list "same as in step #, press Sa eSystem &ill s(o& you a log o% c(ange "&(at &ent t(roug(, &(ic( errors occurred#. Dou
are done.II. S;<
S;< is a transaction, &(ic( &ill let you mass upload almost any ot(er transaction"F27+, F 7+, AS +, etc.#. Dou do it in t(e %ollo&ing &ay:+. !nter into transaction S;< "no menu pat(#, possi*ly in a de elopment / test system
. First, de%ine a pro@ect, su*pro@ect and o*@ect "relati ely %ormal tas'#.
9. On t(e (ori=ontal menu, go to 0oto --R 1ecordings. Clic' on \Create recording\.4. !nter t(e name and description o% recording "%reely de%ina*le#.J. I cannot simulate t(is no& in my system, *ut SAP &ill as' you a*out transaction code"AS7 # and &ill ta'e you into t(e AS7 transaction. In t(is step, do t(e c(ange manually.;a'e sure you \touc(\ "c(ange / &rite somet(ing# in all %ields &(ic( you &ant to
update.). Once you are done, sa e t(e recording and return on t(e start page o% S;<. Clic'\!Becute\.
. Dou &ill see a list o% tas's. o t(em one *y one. ?(ey s(ould *e relati ely simple "andI cannot (elp you &it( t(em#. Important is step 9 "maintain source %ields# - (ere youde%ine t(e columns o% your eBcel "CSV# %ile in t(e particular order. In step J "%ieldmapping and con ersion rule#, you assign %ile columns to SAP %ields "note t(at you &isee only t(ose %ields &(ic( you \touc(ed\ during recording#. Dou need to go t(roug( allt(e steps. In t(e end, you get "and run# a *atc( session.6. I% you did t(is in a de elopment system, transport t(e S;< o*@ect "menu !Btras -!Bport pro@ect, !Btras - Import pro@ect#. Dou (a e to do it ia %ile, not ia standard
transports o% con%iguration "it is per(aps more simple#.I cannot simulate it no& "no AA module around#, so I (ope it &ill &or'. et me 'no& i%it does not. ;a'e sure you test it %irst in de elopment or uality system[ And let us 'no&your %eed*ac'[
+. ?(ere is \company\ %ield in t(e Company Code glo*al settings. ?(e 1/9 (elp says t(atit is *eing used %or consolidation. <e can use 0roup C(art o% account to do t(e same.<(at is t(e signi%icance o% t(is %ield>
A#. Company is an organi=ational unit &(ic( is generally used in t(e legal consolidation
to roll up %inancial statements o% se eral company codes. A company can include one omore company codes. I% &e are going %or Consolidation, &e need to enter t(e ) c(aractealp(anumeric company identi%ier t(at relates to t(is company code. Company Codes&it(in a Company must use t(e same c(art o% accounts and %iscal year. And %orconsolidation purpose &e use 0roup COA &(erein &e lin' t(e Operating COA t(ruentering t(e 0 account no. o% t(e 0roup COA in t(e 0 Account o% t(e OperatingCOA.
. <(en &e copy t(e COA, only one Fin Stat Version is *eing copied. A COA can (a emany Fin Stat Versions. <(y copying o% COA allo&s only one Fin St Ver>
A#. A %inancial statement ersion corresponds to t(e c(art o% accounts and &(ereinIndi idual "operational# accounts are assigned to t(e corresponding FS item on t(e lo&esle el o% t(is ersion. 2ut as %or t(e rollup o% Accounts is not possi*le in all t(e FSV&(ic( can *e copied, n rat(er can update manually n create multiple FSVs i% necessarydepending on t(e Financial Statements &(ic( are necessary %or t(e Organi=ation.
9. <(at are t(e in%ormation t(at are not copied to ne& company code &(en &e copycompany code>
9A#. All t(e Organi=ational units "0lo*al ata# %or a company code &ill * copied to ne&company code upon using t(e copy %unction eBcept %or t(e transactional data.
4. <(et(er one group c(art o% account can *e assigned to Operational c(arts. For !g.I$?A and I$?2 is *eing used *y group o% company as OCA. <(et(er 0CA 01P can *e
assigned to I$?A and I$?2>4A#. Des, 0roup COA can *e assigned i.e., t(e 0 A/c.$o. is lin'ed to t(e 0 Accountso% t(e *ot( Operating COA . ?(at means 0roup COA consists o% uni ue set o% Account&(ic( can *e lin'ed to Op.COA 5+ and Op.COA 5 .
SAP FI/CO ?ips *y:
Ans: .$o.+. In t(e SAP system, consolidation %unctions in %inancial accounting are *ased on companies. A company can comprise one or more company codes. ForeBample: Company A (a e 4 company codes &(ic( is eBisting in di%%erent state and / o
country. <(en Company A &ants to consolidated t(e accounts, it &ill gi e t(e commonlist o% accounts &(ic( in turn called group c(art o% accounts. 0roup c(art o% account isused to de%ine/ list t(e 0 account uni%ormly %or all company codes.
Ans: .$o. . In SAP 1/9 system, &ill allo& only one %inancial statement ersion %orsingle COA &(ic( you need to assign t(e same &(ile copying t(e COA. ?.code O2D
Ans: .$o.9. <(en you &ant to create FDV, PPV, COA etc %or ne& company code&(ic( is as same as eBisting company code, t(en you can copy all t(e in%ormation %romt(e source company code to t(e target company else &(ate er is re uired as per t(e ne&company code re uirement you can only copy t(e same, rest you can create as per t(e
re uirement. %or eBample Fiscal year %or ne& company code may *e s(ortened %iscal&(ic( is di%%er %rom t(e eBisting company code. In t(is case, %iscal year %or ne& comcode you (a e to create and assign it to company code.
Ans: .$o.4. Operational c(art o% accounts is somet(ing di%%er %rom t(e 0roup c(art o%accounts *ut 0roup c(art o% account can *e assigned to Operating c(art o% account + and
t(roug( 0 account no.
Operating c(art o% accounts: ?(e operating c(art o% accounts contains t(e 0 accountst(at you use %or posting in your company code during daily acti ities. Financialaccounting and controlling *ot( use t(is c(art o% accounts. Dou (a e to assign anoperating c(art o% account to a company code.
0roup c(art o% accounts: ?(e group c(art o% accounts contains t(e 0 accounts t(at areused *y t(e entire corporate group. ?(is allo&s t(e company to pro ide reports %or t(eentire corporate group.
o& do I 'no& &(ic( target cost ersion &e are using>
o& do you c(ange t(e \Input taB code - Assets &it(out input taB\ alue %or a companyin Asset Accounting> ?ec(nically, (o& do you c(ange %ield ;<SE VA %ield in ta*le?7 9C> ?IA.
Dou can use transaction ]O2C ].
Via customi=ing: Asset accounting --R Integration &it( general ledger --R Assign inputtaB indicator %or non-taBa*le ac uisitions
1e uire 01 G IV report
Is t(ere any report on 01 pending %or IV>
Dou could try eBecuting program 1F<!1!77, &it(out postings.?(is is t(e same program &(ic( is used %or period end closing- regrouping o% 01/I1...*ut%or only a report do not create postings. "Or#
;ay *e transaction ;2JS can (elp you out.
1etained Pro%it Account
A%ter you run t(e 0 *alance carry %or&ard, you only manage to 'no& t(e *alance carry%or&ard %or t(e retained pro%it account *ut you don]t (o& muc( is actually post to t(e particular account. Dou (a e try almost all o% t(e standard report *ut still can]t %ind anyreport t(at can s(o& you t(e %igure.
?(e *alance carried %or&ard is only a ]calculated] %igure and not a ]posted] %igure. ?(e *rea'-up o% t(e retained earnings %igure is a aila*le &(en you run t(e *alance carried%or&ard report.
Dou can also deri e t(e *alance *y selecting only t(e PG Accounts %or t(e rele ant period. ?(e net *alance o% t(ese accounts s(ould e ual t(e retained earnings account.
AC payment con%iguration
2ased on 4.72. Is it possi*le to con%igure t(e system %or AC payments or do &e need tupgrade>
Dou can use 1FFO SU? to produce an AC %ile. Dou may (a e to use user eBits to&rite (eader and trailer records. Please read documentation on t(is program and it is sel%eBplanatory.
oc'ing o% Planning ata in Pro%it Center Accountingo& to loc' planning data in pro%it center accounting.
In 4.) * t(e transaction is SUA 1U6 7749 J - ;aintain Versions you can loc' ersions%or eac( %iscal year
C(anges in endor master
Is t(ere a report &(ic( s(o&s c(anges in endor master data>
$ot only %or one li'e ;E74 or QE74 *ut %or a range li'e all c(anges in endors per code."S(ould *e similar to customer master transaction OVJ+#
Dou can use report \1FEA2 77\.
In t(e accounts paya*le reporting menu t(is program can *e %ound ia:Accounts paya*le --R Ade uacy and documentation --R ;aster data --R isplay o%
endor c(anges
" epending on your SAP ersion o% course#
2an' Statement pload
o& to use t(e program 1F!2EA?Q> ?(is creates t&o %iles S?A?!.?Q? andI?!;.?Q?.
o& are t(ese %iles imported into SAP>
?ry using program 1F!2EA77 to upload t(e t&o %iles.
- one is t(e (eader %ile containing t(e ouse *an' G account in%ormation along &it( t(edate and t(e statement num*er- t(e ot(er is t(e item details
uestion GAns&ers %or SAP FI/CO Certi%ication Sample uestions
<(ic( o% t(e %ollo&ing statements are correct>
Ans&er:
A ;ore t(an one c(art o% accounts can *e created %or eac( client2 ?(e c(art o% accounts contains all t(e 0/ accounts, endor accounts and customeraccountsC ;ore t(an one company code can *e allocated to t(e same c(art o% accounts
?(e c(art o% accounts controls all t(e customi=ing settings in t(e 1/9 system! All accounts &it(in a c(art o% accounts must (a e t(e same taB code
uestion:<(at status reports does Cas( ;anagement and %orecasting include>
Ans&er:
A. Cas( management position2. i uidity %orecast C. Credit limit report
. 0/ account *alances !. 2ill (oldings
uestion:<(ic( o% t(e %ollo&ing are clearing procedures in accounts recei a*le>
Ans&er: A. Incoming payment
2. o&n payment re uestC. Credit memo . ?rans%er posting
uestion:<(en creating an O er(ead Cost Order, t(e %irst order in%ormation &(ic( must *eentered is:
Ans&er: A. Order status2. Order type C. Settlement type
uestion:<(en creating an O er(ead Cost Order, t(e settlement rule must *e entered in t(e controldata.<(ic( settlement recei ers are a aila*le %or internal orders>
Ans&er: A. Cost center 2. Orders C. 0eneral ledger accounts
. Asset !. Vendor
uestion:In Controlling, a distinction is made *et&een master data, planning, actual data and t(ein%ormation system.<(ic( o% t(e %ollo&ing master data *elongs to Controlling>
Ans&er: A. 0/ account2. <or' centerC. Cost center
. Acti ity type !. Supplier
uestion:<it(ing O er(ead Cost Controlling acti ities are calculated. A Sender/1ecei errelations(ip eBists. o&e er, not all Sender/1ecei er com*inations are allo&ed.
<(ic( o% t(e %ollo&ing com*inations ma'e *usiness sense>Ans&er: A. Sender. Cost Center, Order, Pro@ect
1ecei er. Cost Center, Order, Pro@ect2. Sender. Order
1ecei er. Cost Center, Pro@ectC. Sender. Cost Center
1ecei er. Cost Center, Order, Pro@ect, Cost O*@ect
uestion:Period closing acti ities are also per%ormed in Controlling. ?(is is dependent on certain prere uisites. <(ic( o% t(e %ollo&ing are ;I$I; ; criteria *e%ore it ma'es sense tocarry out period closing>
2. ;aterials (a e *een &it(dra&n.C. Personnel costs (a e *een incurred.
. O er(ead (as *een incurred. !. An order &as closed.
FI/CO Inter ie& uestions <(at is APC>
APC stands %or Ac uisition and Production costs. Ac uisition means any asset &(ic( yomay ac uire/ purc(ase eBternally. It includes in oice price and ot(er related eBp.Associated &it( it li'e customs, octroi, %reig(t &(ic( you add and arri e at total cost o%ac uisition %or capitali=ation o% t(e asset. For eB Say a computer. ?(e total cost &(ic(you incur %or t(e ac uisition o% t(e computer including installation &ill *e your APC
Production cost means any asset &(ic( is created internally &it(in t(e organi=ation. ?(is
is normally created *y means o% A C and you go on adding cost to t(e A C as and &(enyou incur eBp. %or t(e same. For eB. say addition to t(e o%%ice *uilding. ?(ere%ore APincludes any eBternal ac uisition or internal construction o% eBp. &(ic( needs to *ecapitali=ed.
In OA 2 under 7+ deprn area Ac uisition G prod Cost tic' is acti ated.
?(is is umapat(y, I (a e inter ie& tomorro&, i% any*ody (a e ta'en inter ie& &it( anycompany, 'indly let me 'no& &(at t(e uestions t(ey &ill *e as'ing, (o& &ill *e t(einter ie&. o& t(e uestions &ill *e on con%iguration, implementation side and ot(er
uestions pl=.. S(are &it( me.
Pl. prepares yoursel% on t(e %ollo&ing *road lines:
Implementation eBp.:2rie% a*out t(e pro@ect you did: &.r.t. t(e main acti ity o% t(e client, o& many plantst(ey (ad, <(at modules &ere implemented, <(o &ere t(e implementers, <(at8s t(eimplementation team si=e, o& many &ere in your module team, <(at8s your role in t(e pro@ect &it( respect to t(e acti ities you partoo' in t(e pro@ect, ?(e !nterprise Structure&it( regard to t(e no. o% Company Codes, any 2usiness Areas or Pro%it Centers de%ineCost Centers de%ined, <(at8s t(e period o% t(e pro@ect, <(en did t(ey 0o- i e>, Anyissues you8d sol ed during Support8 p(ase>
uestions on conceptual understanding:a# SAP 1/9 de%inition and 9-?ier Arc(itecture *# 1eal time integration8 ad antage o% SAPc# ASAP met(odologyd# Solution ;anagere# Client / Company / Company Code / 2usiness Area%# 2usiness Area s Pro%it Center Approac(
g# o& e%%ecti e &ill *e t(e Financial Statements generated t(roug( 2usiness Area(# <it( olding ?aBes s !Btended < ?i# Field Status Concepts "0/ master %ields controlled t(roug( Account 0roup and
ocument entry t(roug( Field Status 0roup set in t(e 0/ master# @# Special 0/ transactions
'# Open item managementl# 1econciliation Accountsm# Su*sidiary edgersn# Sort 'eyo# $egati e Postings Allo&ed p# Special periods
# Only *alances in local currencyr# Important Posting 'eys %or 0/ , A/1, A/P, AA, Stoc' !ntriess# Assessment s istri*utiont# Org. Structure %or FIu# Org. Structure %or CO
ep. Eey, ?ransaction $o.s "+77- !Bternal ac uisition, +7 5 1etirement &it( 1e enue,etc.#, Imp. ?ransaction Codes.
0eneral uestions:a# !ducational 2ac'ground *# <(at in%luenced you to go in %or SAP career>c# Functional Careerd# Present earnings s !Bpected paye# Inclination to relocate
SAF FI ?ec(nical Inter ie& uestions
+. o& can *e or in &(at &ay *aseline date is important in AutomaticPayment Program run>
?(e 2aseline date is used to calculate t(e due date *y ta'ing into account t(e payment terms. On t(e APP, t(e *aseline date (elps to pic' t(e rele ant in oices%or payment. uring t(e APP run &(en in oices are pulled into t(e run, t(esystem c(ec's t(e $eBt Payment ate8 *e%ore pic'ing t(e in oices to *e paid.
. <(ile posting transaction, can &e gi e cost centre / production order at time.Des it is possi*le, *ut in suc( situation cost centre &ill *e real and production order isstatically.
I% you assign *ot( cost center and Prd Order t(en since Prod. Order are real co o*@ect,
Cost center entry &ould *e statistical.6. <(ic( ;aster data uploads &ill *e done>
?(e uestion is not ery clear. I% you are tal'ing a*out CO ;aster ata. ?(en Cost centerneed to *e uploaded. Dou can use ata ?rans%er <or'*enc( or &rite a*ap %or it.
. Can &e run Payment Program gi ing " FC endor details # City *an' in Paymentrun program>
Des can *e possi*le, t(is can resol ed t(roug( ran'ing order and *an' optimi=ation in
F2 P.Dou use %urt(er selection in proposal parameter, i% you &ould li'e to %ilter t(e open item *ased on t(e city
+7. <(at does document (eader control> Field status.
++. A%ter entering a document can you delete t(e entry> Can you c(ange t(e document><(ic( %ields8 can/not is c(anged>
+. ?ell me a*out FI Organi=ational structure>Ans: Client
WOperating Concern
WControlling area+ Controlling Area
WCo. Code + Co. Code W
2us area + 2us area 2us Area9 2us Area 4
. o& many $ormal and Special periods &ill *e t(ere in %iscal year, &(y do u usespecial periods>Ans: + $ormal posting period and 4 special periods are in t(e %iscal year &(ic( can *eused %or posting taB and audit ad@ustments to a closed %iscal year.
9. <(ere do you open and close periods>
Ans: PPV is used to open and close t(e periods *ased on a/c types considering 0Accounts. ?r. Code. O2J .
4. <(at do you enter in Company code 0lo*al settings>Ans: 4 digit alp(anumeric 'ey. $ame o% t(e companyCityCountryCurrency
anguageAddress
J.<(at is document type, and &(at does it control> !Bamples.Ans: ocument type is not(ing ouc(ers containing line items. Se eral *usinesstransactions can *e identi%ied &it(in a particular document type.It controls t(e document num*er ranges.It controls t(e eader part o% documentI? controls t(e line item le el o% t(e document
). <(at is posting 'ey and &(at does it control>Ans: ?(ese are special classi%ication 'eys. ?&o c(aracter numerical 'ey it controls t(eentry o% line items.Posting 'ey determines Account typeL e*it/credit posting, Field status o% transaction.
. <(at is %ield status group, &(at does it control>Ans: FS0 is mandatory %ield in 0 Creation. Dou use t(is %ield to de%ine &(ic( %ields displayed &(en you post *usiness transactions to a 0/ account.A %ield may (a e one o% t(e %ollo&ing statuses.- Suppressed- isplay , Optional- 1e uired
6. <(at is c(art o% account and (o& many c(arts o% accounts can *e assigned to acompany>Ans: C(art o% account is a list o% all 0/ accounts used *y one or se eral company code
For eac( 0/ account, t(e c(art o% accounts contains t(e account num*er, account name,and t(e in%ormation t(at controls (o& an account %unctions and (o& a 0/ account iscreated in a Company code.
Dou (a e to assign a c(art o% accounts to eac( company code. ?(is c(art o% accounts ist(e Operating c(art o% accounts and is used %or t(e daily postings in t(is company code.
Dou (a e t(e %ollo&ing options &(en using multiple company codes.Dou can use t(e same c(art o% accounts %or all company codes
I% t(e company codes all (a e t(e same re uirements %or t(e c(art o% accounts set up,assign all o% t(e indi idual company codes to t(e same c(art o% accounts. ?(is could *et(e case i% all company codes are in t(e same country.
In addition to t(e operating c(art o% accounts, you can use t&o additional c(arts o%accounts I% t(e indi idual company codes need di%%erent c(arts o% accounts, you canassign up to t&o c(arts o% accounts in addition to t(e operating c(art o% accounts. ?(iscould *e t(e case i% company codes lie in multiple countries.
?(e use o% di%%erent c(arts o% accounts (as no e%%ect on t(e *alance s(eet and pro%iloss statement. <(en creating t(e *alance s(eet or t(e pro%it and loss statement, you can
c(oose &(et(er to *alance t(e co[ many codes &(ic( use di%%erent c(arts o% accountstoget(er or separately.
. <(at does de%inition o% a c(art o% account contains>Ans: c(art o% account 'ey $ame;aintenance language
Ans: yes. One COA can *e assigned to se eral companies.++# <(at is account group and &(at does it control>Ans: Account group determines &(ic( %ields you can con%igure on t(e 0/ master recordIt is necessary to (a e at least t&o one %or 2/S and anot(er one %or PG a/c.It controls t(e $um*er ranges o% 0 A/C.?(e status o% %ields o% t(e master record o% 0 *elongs to company code area.
+ # <(at is reconciliation accountL can you directly enter documents in t(at a/c>
Ans: <(en you p[ ost items to a su*sidiary ledger, t(e system automatically posts t(esame data to t(e general ledger. !ac( su*sidiary ledger (as one or more reconciliationaccounts in t(e general ledger.<e can8t use reconciliation account %or direct postings.
+9# o& do you control %ield status o% 0 master records and %rom &(ere do youcontrol[Ans: Field status ariant is maintained all FS0s.
+4# <(at are t(e segments o% 0 master record>Ans:- COA Segment
A/C group $ature o% accountS(ort teBt0 a/c long teBt?rading partner0roup Account $um*er- Company code segmentAccount currency?aB1econciliation a/c %or a/c typeOI;, I ,FS0.
+J# <(at does Field status group assigned to a 0 master record controls>Ans: It controls t(e account assignments t(at are made to t(e account. Speci%ically t(e%ield status group controls &(et(er postings to cost centers, internal orders, pro%ita*ilitysegments and so on are re uired, not allo&ed "suppressed#, or optional.
+)# <(at is Country and operational c(art o% account> <(y do you use group c(art o%account>
Ans: Operational c(art o% account 5 ay to day acti ities It is mandatory.Country COA 5 It8s used %or legal speci%ic re uirement o% eac( country. It8s additionand optional.0roup COA used %or consolidation o% Company codes. ?(is is %or group consolidation purpose.
+ # <(at are all t(e segments in a Customer/Vendor master record>Ans: Segments in Customer Segments in Vendor- 0eneral ata segment 0eneral data segment- Company code segment Company code segment- Sales area segment purc(asing organi=ation Segment
+6# <(at is open line item management> <(at do you mean *y clearing open line items>
Ans: Open item management is %urt(er reconciliation %unction. OI; allo&s you todisplay t(e open and cleared items and amounts in an account. OI; s(ould *e used i% an
o%%setting entry is made %or e ery line item posted in t(e account. ?(e a/c is reconciledand cleared against anot(er account. !B. Salary clearing account and 01/I1 Clearingaccount.
+ # <(at is residual payment and part payment>Ans: 1esidual payment it clears original in oice &it( incoming amount and create ne&line item %or remaining outstanding amount.Partial payment it lea es t(e original in oice amount and creates ne&line item %or incoming amount.
7# <(at is internal and eBternal num*er ranges>
Ans: Internal $um*er 1anges: oc. $o &ill *e pro ided *y t(e system automatically inserial order allotting t(e neBt a aila*le progressi e num*er. ?(e num*er must *e innumerical.!Bternal $um*er ranges: oc. $o &ill *e gi en manually *y t(e end user. System &illnot loc' no automatically in t(is case. ser can pic' t(e num*er randomly. $um*er may *e an alp(a numeric.
All SAP 0urus, pls correct me i% i am &rong.
SAP FI/CO Sample uestions and Ans&ers +
+. A*out e olution in t(e &orld o% *usiness, &e can a%%irmati e t(at "Please c(oose t(correct sentence#:
a# ` ?(e internet re olution could turn a aila*le to companies t(e use o% !1P%unctionality. *# ` ?(e neBt generation o% Hne& dimensional products appeared ta'ing %unctionalout o% t(e company, to *ring alue t(roug( eBtending t(e Internet 1e olution.c# ` ?(e internet (as dri en to a colla*orati e en ironment &(ere alue is created
t(roug( colla*oration &it(in *usiness communities.d# ` In t(e %irst t(e companies &ere loo'ing at Cost reduction and e%%iciency t(roug(integration o% *usiness communities.
. A*out t(e de%inition o% !1P and e-*usiness %unctionalities, &e can say t(at "$ote: &
can (a e more t(an one correct sentence. Please select t(e sentences you t(in' t(ey arecorrect#:
a# ` !1P o%%ers enterprise centric %unctionality "general ledger, payroll, order entryintegrate core, internal processes. *# ` !1P is my SAP Financials and my SAP 1.c# ` !1P is SAP 1/9, &(ile e-*usiness is mySAP.com.d# ` A*out 2usiness ;odel, !1P can *e considered as enterprise centric and e- *usiness, as eBtended and colla*orati e.e# ` A*out Arc(itecture, !1P can *e considered as an integrated system and e-*usinessas an integrated system and an open integration plat%orm.
%# ` A*out Processes, !1P can (a e t(em integrated, core &it(in enterprises andcolla*orati e, *eyond company *oundaries.
9. <(at is a SAP 2usiness O*@ect "Please c(oose t(e correct sentence#>
a# ` It is all t(e transaction data generated ia transactions. *# ` It is t(e instancied class o% t(e Class 2uilder.c# ` It is composed o% ta*les t(at are related in a *usiness conteBt, including t(e relateapplications programs and it is maintained in t(e Class 1epository.d# ` It is t(e representation o% a central *usiness o*@ect in t(e real &orld, suc( as anemployee, sales order, purc(ase re uisition, in oice and so on.
e# ` It is a se uence o% dialog steps t(at are consistent in a *usiness conteBt and t(at *elong toget(er logically.
4. A*out 2API "2usiness Application Programming Inter%ace#, &(at is true "$ote: &ecan (a e more t(an one correct sentence. Please select t(e sentences you t(in' t(ey arecorrect#>
a# ` It is a &ell-de%ined inter%ace pro iding access to processes and data o% *usineapplication systems. *# ` 2APIs o%%er a sta*le, standardi=ed inter%ace %or integrating t(ird-party applicaand components in t(e 2usiness Frame&or'.
c# ` A 2API is assigned to one and only one *usiness o*@ect.d# ` In t(e 1/9 !nterprise ersion "4. # &e can use 2API to create an internal orderinside a customi=ed A2AP program.e# ` A *usiness o*@ect in t(e 2usiness O*@ect 1epository "2O1# can (a e manymet(ods %rom &(ic( one or se eral are implemented as 2APIs.
J. <(at can &e say a*out A ! "Application in' !na*ling, $ote: &e can (a e more t(anone correct sentence. Please select t(e sentences you t(in' t(ey are correct#>
a# ` 2usiness processes cannot *e distri*uted using A !. *# ` ?(e A ! concept is related to an enterprise structure &it( areas t(at (a e centraltas's and areas &it( tas's t(at are decentrali=ed.c# ` ?(e applications are integrated ia a central data*ase.d# ` ?(e applications are integrated ia t(e message eBc(ange.
e# ` ?(e A ! concept supports t(e implementation and operation o% distri*uted SAPapplications.
). A company code is:
a# ` an independent accounting entity "t(e smallest organi=ation element %or &(ic( acomplete sel%-contained set o% accounts can *e dra&n up#. *# ` an organi=ational unit in an enterprise t(at represents a closed system used %or coaccounting purposes.c# ` an organi=ational unit t(at pro ides an additional e aluation le el %or t(e purposo% segment reporting, %or eBample.
d# ` a dependent accounting entity, according to Fiscal Dear.e# ` t(e (ig(est le el in t(e 1/9 system (ierarc(y.
. Consider t(e %ollo&ing sentences:
.+. ?(e ariant principle is a t(ree-step met(od used in 1/9 to assign special propertiesto one or more 1/9 o*@ects.
. . One o% t(e disad antages to use ariants is t(at it can]t deal &it( t(e maintenance o% properties, &(ic( are common among se eral *usiness o*@ects.
.9. For using t(e ariant principle, you must de%ine t(e ariant, populate it &it( aluesand assign it to t(e 1/9 o*@ects.
.4. ?(is principle is used %or Fiscal Dears, Posting Periods and so on.
<(ic( o% t(em is %alse>a# ` .+ and . . *# ` .+ and .9.c# ` .+.d# ` . .e# ` .9.
6. Consider t(e %ollo&ing sentences:6.+. A %iscal year (as to *e de%ined *y means o% separating *usiness transactions intodi%%erent periods.6. . Special periods are used %or postings, &(ic( are related to t(e process o% t(e year-enclosing. In total, +) special periods can *e used.6.9. ?(e Fiscal Dear ariant only de%ines t(e amount o% periods and t(eir start and %inis
dates.6.4. ?(e Fiscal Dear is de%ined as a ariant, &(ic( is assigned to t(e c(art o% accounts.
<(ic( o% t(em are true>
a# ` 6.+ and 6. . *# ` 6.+ and 6.9.c# ` 6. and 6.9.d# ` 6. and 6.4.e# ` 6.9 and 6.4.
. <(at is an independent %iscal year ariant "Please c(oose t(e correct sentence#>
a# ` It is a ariant &(ic( t(e postings periods are only e ual to t(e mont(s o% t(e year. *# ` It is a ariant &(ic( you can de%ine di%%erent num*er o% periods, according toyear.
c# ` It is a ariant &(ic( eac( o&n %iscal year uses t(e same num*er o% periods, and t postings periods al&ays start and end at t(e same day o% t(e year.d# ` It is a ariant &(ic( allo&s t(e use o% di%%erent num*er o% posting periods.e# ` It is a ariant not normally used *ecause o% its particularity.
+7.+. ?(e currency code identi%ies eac( currency t(at &ill *e used into 1/9 system.+7. . Dou (a e to de%ine t(e entire &orld8s currency into 1/9 system+7.9. !Bc(ange rate types distinguis( t(e eBc(ange rates to *e considered %or arious purposes, suc( as aluation, translation, con ersion, planning, etc.
<(ic( o% t(em is true "$ote: &e can (a e more t(an one correct sentence. Please selectt(e sentences you t(in' t(ey are correct#>
++.+. A *ase currency can *e assigned to an eBc(ange rate type.++. . ?o deal &it( eBc(ange rate spreads, t&o ery e%%icient com*inations o% t(eeBc(ange rate tools are using a *ase currency %or t(e a erage rate ";# and using t(eeBc(ange rate spreads to calculate t(e *uying and selling rates "2 and 0#.++.9. A *ase currency can *e used %or an a erage, a *uying or a selling rate.++.4. ?(e relations *et&een currencies (a e to *e maintained per eBc(ange rate type andcurrency pair in t(e translation %actors.
+J. <(at can &e de%ine into t(e c(art o% accounts customi=ing transaction "O2+9transaction, $ote: &e can (a e more t(an one correct sentence. Please select t(esentences you t(in' t(ey are correct#>
+).+. It contains t(e Company Code, Account num*er and t(e %ield status group.+). . <(ene er you need to enter in%ormation %or a company code %or an accountnum*er, you (a e to type again t(e in%ormation related to c(art o% accounts segment.+).9. ?eBts can *e displayed using t(e program HAccount assignment
+ .+. ! ery company code t(at needs to use an account %rom t(e assigned c(art o%accounts (as to create its o&n company code segment.a# ` ?rue *# ` False
+ . . For PM statement accounts, t(e *alance is carried %or&ard to t(e same account.a# ` ?rue *# ` False
+ .9. In t(e c(art o% accounts segment, it is necessary to indicate &(et(er t(e account &ill
*e a *alance s(eet or a pro%itMloss statement account.a# ` ?rue *# ` False
+ .4. $um*er inter als %or 0/ account master records can o erlap.a# ` ?rue *# ` False
+ .J. It is not possi*le to in%luence t(e appearance o% an account8s master data.a# ` ?rue *# ` False
+6.+. Fields &(ic( are UUUUUUUUUUUUU can *e UUUUUUUUUUUU.+6. . Fields &(ic( (a e an entry t(at UUUUUUUUUUUUUUUU can *e set to UUUUUUUUU only "e en in c(ange mode#.
a# ` must not (a e an entry/optional %or + .+L suppressed %or + . . *# ` must (a e an entry/suppressed %or + .+L suppressed %or + . .c# ` must (a e an entry/optional %or + .+L optional %or + . .d# ` must (a e an entry/re uired %or + .+L optional %or + . .e# ` must not (a e an entry/re uired %or + .+L optional %or + . .
7. Consider t(e %ollo&ing sentences:7.+. 1econciliation accounts are general ledger accounts assigned to t(e *usiness partner
master records to record all transactions in t(e su*-ledger.7. . For accounts &it(out line item display, t(e most important data %rom t(e posted lin
items is stored in a special indeB ta*le.7.9. ?(e account currency must *e in t(e local currency.7.4. Items in accounts &it( open item management means t(e 0/ accounts s(ould (a e
a o%%setting posting %or a gi en *usiness transaction.
<(ic( o% t(ese are true "Please c(oose t(e correct sentence#>
a# ` 7.+ and 7.9. *# ` 7. and 7.4.c# ` 7.+ and 7. .d# ` 7. and 7.9.e# ` 7.+ and 7.4.
Item bH2b is t(e de%inition o% controlling area.Item bHCb is t(e de%inition o% *usiness area.Item bH b is not any de%inition.Item bH!b is t(e de%inition o% client.
. In %act, t(e main ad antage o% using ariants is t(at it is easier tomaintain properties, &(ic( are common among se eral *usiness o*@ects.
6. 2. C
+7. A, C.;ost o% t(e &orld8s currencies are already de%ined into 1/9 system.
++. 22e care%ul: A *ase currency can only *e used %or an a erage rate, not %or a selling or a *uying rate.
+ . A
+9. !+4. 2, C, , !.A c(art o% accounts is a ariant, &(ic( contains t(e structure and t(e *asic in%ormationa*out general ledger accounts.
+J. A, 2, , !.+). A, 2.+ . ?rue or %alse:
+ .+. ?rue.+ . . False. For PM statement accounts t(e *alance is carried %or&ard to a retained
earnings account and t(e PM statement account is set to =ero.+ .9. ?rue.+ .4. ?rue.+ .J. False. It is possi*le to in%luence t(e appearance o% an account8s master data usingt(e %ield status.
9.9. Accounts &it( a %oreign currency as an account currency can *e posted to anycurrency.a# ` ?rue. *# ` False.
9.4. Dou can use a group c(art o% accounts %or internal purposes.
a# ` ?rue. *# ` False.9.J. ?(e usage o% a %inancial statement ersion %or t(e group c(art o% accounts is optio
a# ` ?rue. *# ` False.
4. <(at is t(e disad antage o% using t(e group c(art o% accounts "Please c(oose t(ecorrect sentence#>
a# ` 2ecause c(anges to eBisting 0/ Accounts are e%%ecti e as soon as t(ey (a e *esa ed and could (a e eBtensi e conse uences.
*# ` 2ecause accounts &it( t(e account currency as local currency can only *e postedto t(is local currency.c# ` 2ecause t(e company codes use di%%erent operational c(art o% accounts, you cacarry out cross-company code controlling.d# ` 2ecause t(e group c(art o% accounts must *e assigned to eac( operational c(art o%accounts.e# ` 2ecause you must enter t(e group account num*er in t(e c(art o% accountssegment o% t(e operational account.
J. Consider t(e %ollo&ing statements:
J.+. Dou cannot use t(e country c(art o% accounts i% you desire to use t(e cross-companycode controlling.J. . ?(e disad antage o% using country c(art o% accounts is t(e accounting cler's &(omay *e %amiliar &it( t(e country c(art o% accounts %irst (a e to get used to using t(eoperational c(art o% accounts.J.9. 1econciliation accounts are updated on a daily *asis.
<(ic( o% t(em are %alse "Please c(oose t(e correct sentence#>
a# ` J.+ and J. . *# ` J.+ and J.9.
c# ` J. and J.9.d# ` all o% t(em.e# ` none o% t(em.
). <(ic( are t(e segments o% t(e S ie& o% t(e customer account master data "$ote: &ecan (a e more t(an one correct sentence. Please select t(e sentences you t(in' t(ey arecorrect#>
. <(ic( are t(e segments o% t(e ;; ie& o% t(e customer account master data "$ote:&e can (a e more t(an one correct sentence. Please select t(e sentences you t(in' t(eyare correct#>
. <(at c(aracteristics are con%igured as standard %or e ery customer/ endor account"$ote: &e can (a e more t(an one correct sentence. Please select t(e sentences you t(in'
t(ey are correct#>a# ` ine Item isplay. *# ` Company Code.c# ` Currency.d# ` Open Item ;anagement.e# ` Purc(asing Organi=ation.
+7. Consider t(e %ollo&ing statements:
+7.+. $um*er ranges %or customer/ endor accounts can o erlap.+7. . An one-time account is a special customer/ endor master record &(ic( a companyrarely do *usiness.+7.9. ?(e account group is used to control t(e %ields displayed in t(e master record.+7.4. I% you enter an alternati e payer, t(e amount to clear t(e open items due in t(eaccount is paid *y t(e alternati e payer.+7.J. One num*er range can only *e assigned to one account group.
<(ic( o% t(e a*o e statements are true "$ote: &e can (a e more t(an one correctsentence. Please select t(e sentences you t(in' t(ey are correct#>
a# ` +7.+. *# ` +7. .
c# ` +7.9.d# ` +7.4.e# ` +7.J.
++. ?rue or %alse>
++.+. For e ery *an' t(at is used in t(e system "%or eBample, as a (ouse *an' or as acustomer/ endor *an'# you (a e to create a *an' master record.a# ` ?rue. *# ` False.
++. . 2an's t(at are used *y your company are de%ined as (ouse *an's.a# ` ?rue. *# `
False.++.9. Dou cannot create *an' master data &(en entering *an' in%ormation in t(ecustomer or endor master record.a# ` ?rue. *# ` False.
++.4. 2an' Account and 0/ Account are t(e same master data o*@ect.a# ` ?rue. *# ` False.
++.J. Customers t(at use t(e loc'*oB %unction can create a *atc( input session t(atautomatically updates customer *an'ing in%ormation in t(e master record.
+ .+. ?(e system can assign t(e document num*ers or t(e user can assignt(e num*er during document entry.+ .+. A *usiness transaction creates only one document.+ .9. ocument types are de%ined at company code le el.+ .4. $um*er ranges %or document num*ers and account types de%ined %or postings ade%ined *y t(e document types.+ .J. ocument types also de%ine &(et(er in oices are posted &it( t(e net procedure.
C(oose t(e correct option:
a# ` + .+, + .4 and + .J are correct. *# ` + . , + .4 and + .J are correct.c# ` + .9, + .4 and + .J are correct.d# ` + .+, + .9 and + .4 are correct.e# ` + .+, + . and + .J are correct.
+9. <(at do t(e posting 'eys speci%y "$ote: &e can (a e more t(an one correct sentence.Please select t(e sentences you t(in' t(ey are correct#>
a# ` <(et(er t(e line item is connected to a payment transaction or not. *# ` <(et(er t(e posting is sales-rele ant and t(e sales %igure o% t(e account is to *e
updated *y t(e transaction, %or eBample, *y t(e posting o% a customer in oice.c# ` <(et(er t(e line items contain Hcredit or Hde*it alues.d# ` <(et(er t(e line items are alid %or a *usiness transaction.e# ` <(et(er t(e accounts are allo&ed %or posting.
+4. Consider t(e %ollo&ing statements:
+4.+. A company code must *e assigned to a posting period ariant to (a e t(e control % posting periods.+4. . M8 sym*ol represents all account types in t(e posting period customi=ing screen.+4.9. ?(e account inter al in t(e posting period customi=ing screen can *e *ot( 0/ and
su* ledger accounts.+4.4. ?(e maBimum amounts are de%ined per company code in Htolerance groups .+4.J. It is not possi*le to assign tolerance groups to user logon I 8s.
C(oose t(e correct option:
a# ` +4.+, +4.4 and +4.J are correct. *# ` +4. , +4.4 and +4.J are correct.c# ` +4.9, +4.4 and +4.J are correct.d# ` +4.+, +4. and +4.4 are correct.e# ` +4.+, +4. and +4.J are correct.
+J. <(at %ields o% a FI ocument eader section can *e c(anged a%ter a document (asalready *een posted "$ote: &e can (a e more t(an one correct sentence. Please select t(esentences you t(in' t(ey are correct#>
+). A*out t(e c(ange control, &(at conditions *elo& are applica*le "$ote: &e can (a emore t(an one correct sentence. Please select t(e sentences you t(in' t(ey are correct#>
+).+. ?(e posting period is already closed.+). . ?(e line item is not yet cleared.+).9. ?(e document is a credit memo %or an in oice.+).4. ?(e document is not a credit memo %rom a do&n payment.+).J. ?(e line item is eit(er a de*it in a customer account or a credit in a endor account.
+ . <(at are t(e prere uisites to ena*le negati e postings "$ote: &e can (a e more t(anone correct sentence. Please select t(e sentences you t(in' t(ey are correct#>
a# ` Dou (a e to de%ine re ersal reasons %or negati e re ersal. *# ` Dou (a e to ensure company code permits negati e postings.c# ` Dou (a e to de%ine t(e document type t(at eBplicitly allo&s negati e postings.d# ` Dou (a e to use cleared items.e# ` Dou (a e to reset cleared items.
a# ` Calculate a cas( discount and in oice due date. *# ` Calculate t(e taB amounts.c# ` !na*le t(e cross-company code transactions.d# ` e%ine t(e *aseline date.e# ` Calculate only t(e re uired conditions %or S in oices.
+ . Consider t(e %ollo&ing statements:
+ .+. ?erms o% payments are copied %rom in oice to credit memos &(en t(ey are lin'edto.
+ . . Inserting a bHVb in t(e in oice re%erence %ield during document entry means t(terms o% payment are acti ated in t(enon-in oice-related credit memos.+ .9. ?(e account type %ield in terms o% payment *asic data screen s(ould *e de%inedseparately, to pre ent any done c(ange in t(e term o% payment.+ .4. ?(e system cannot de%ine t(e splitment o% an installment paymentL at least youde%ine it in t(e terms o% payment.+ .J. ?(e day limits de%ine t(e dates o% t(e cas( discount periods.
<(ic( o% t(e statements a*o e is %alse "Please c(oose t(e correct sentence#>
&it((olding taB as taB systems %or di%%erent countries.a# ` ?rue. *# ` False.
7. . Only national le el o% taBation is allo&ed in t(e 1/9 system.a# ` ?rue. *# ` False.
7.9. A taB calculation procedure is assigned to e ery company code %or carrying out ta
calculations.a# ` ?rue. *# ` False.7.4.A @urisdiction code is a com*ination o% t(e codes o% taB aut(orities t(at taB
mo ements o% goods and use t(eir o&n taB rates.a# ` ?rue. *# ` False.
7.J. I% you desire to post manual taB postings, you (a e to %lag t(e HPost AutomaticalOnly %ield o% t(e account master record.a# ` ?rue. *# ` False.
Ans&ers:
+. 2, C, , !.. A, C, !.
9. ?rue or %alse:9.+. ?rue.9. . ?rue.9.9. False. Accounts &it( a %oreign currency as an account currency can only *e posted tin t(is %oreign currency.9.4. ?rue.9.J. False. Dou must use a %inancial statement ersion %or t(e group c(art o% accounts.
4. C.Item Ha is related to Collecti e Processing %or 0L Accounts ;aster ata.Item H* is not true %or t(e 1/9 system concept. I% t(e account currency is t(e localcurrency, t(e account can *e posted to in any currency.Item Hd and He are some actions to *e done %or using group c(art o% accounts, so, t(are not t(e disad antage.
J. 2.In %act, since all company codes use t(e same operational c(art o% accounts %or postingyou can carry out cross-company code controlling. A*out 1econciliation accounts, t(eyare updated real time.
). A, .. A, !.
6. 2.. A, .
+7. 2, C, .
$O?!: A num*er range can *e assigned to se eral account groups.
++.+. ?rue.++. . ?rue.++.9. False. In %act, &e can create *an' master data &(en entering *an'
in%ormation in t(e customer or endor master record.++.4. False. !ac( *an' account is re%lected in t(e SAP System *y a com*ination o% (ouse *an' I and account I . ?(is com*ination is entered in a 0/ account t(at represents t(e *an' accounting t(e general ledger.++.J. ?rue.
+ . A.+9. A, 2, C, !.+4. .+J. 2, C.+). 2, , !.
+ . A, 2, C.+6. A.+ . !.
?(e day limits are used to store se eral ersions o% terms o% payment under t(e sameterms o% payment 'ey.
7. ?rue or %alse:7.+. ?rue.7. . False. ?&o types o% taBation can *e represented in t(e 1/9 system: taBation at
national le el and taBation at regional/@urisdiction le el.
7.9. False. A taB calculation procedure is assigned to e ery country %or carrying out tacalculations.7.4. ?rue7.J. False. I% you (a e selected t(is %ield, no manual taB postings are allo&ed.
A$ $+ / A$ $ / AFA2!1 FI-S -VS1 "0VA # Special Purpose edger: Validation, Su*stitution and 1ules
0279 Validation / Su*stitution ser VA S!1
02 Su*stitutions S 2S?I
02 9 Validation VA I
SAF FI Fre uently As'ed uestions +
+. <(et(er any FI document &ill *e created during PO"Purc(ase order#> I% pleasemention t(e entry also.
. <(at %actors di%%erentiates %rom one dunning le el and ot(er dunning le el>9. APP ?(ere &ill *e many *an's in a (ouse *an'. I% t(e payment s(ould *e maid %rom
particular *an' 0 account. <(ere it is need to con%igure.4. <(at are arious types o% ser ers in SAP 1/9J. Can any*ody eBplain me FI-;; integartion.pl eBplain in detaili. ;o ement typesii. Account class
iii. ;aterial types). ;aBimum no. o% dunning le els are created>. In (o& many &ays APP is con%igured
6. <(at is di%% *et&een AA;, 1ecurring entries, Sample document>
Find (ere &it( t(e ans&ers %or your uestions
+. <(et(er any FI document &ill *e created during PO "Purc(ase order#> I% Pl mentiont(e entry also>
Ans: ?(ere is no document t(at is created in FI side during PO. 2ut in controlling t(ere
can *e a commitment posting to a Cost Center. ?(e o%%setting entry is posted at t(e timeo% 01.
. <(at %actors di%%erentiates %rom one dunning le el and ot(er dunning le el
Ans: ?(e most important t(ing t(at di%%erentiates t(e dunning le els is t(e dunning teBts.?(e dunning teBt de%ines t(e urgency o% t(e dunning notice. ?(e ot(er t(ings can *e t(edunning c(arges, minimum G maBimum amounts etc.
9. APP
?(ere &ill *e many *an's in a (ouse *an'. I% t(e payment s(ould *e maid %rom particular *an' 0 account. <(ere it is con%igured.
Ans: ?(ere can *e se eral accounts in t(e same (ouse *an'. <e s(ould assign t(e 0accounts eBclusi ely at t(e time o% creating t(e 2an' master data and t(e *an' accounts.Accordingly &e can do t(e *an' determination in F2 P %or t(e indi idual *an's and t(ecorresponding su* accounts.
Classi%ication 'ey indicating t(e type o% material mo ement "%or eBample, goods receigoods issue, p(ysical stoc' trans%er#.
?(e mo ement type ena*les t(e system to %ind prede%ined posting rules determining (o&t(e accounts o% t(e %inancial accounting system "stoc' and consumption accounts# are to
*e posted and (o& t(e stoc' %ields in t(e material master record are to *e updated.ii. Valuation class
Assignment o% a material to a group o% 0/ accounts
Along &it( ot(er %actors, t(e aluation class determines t(e 0/ accounts t(at areupdated as a result o% a aluation-rele ant transaction or e ent, suc( as a goodsmo ement.
?(e aluation class ma'es it possi*le to:
- Post t(e stoc' alues o% materials o% t(e same material type to di%%erent 0/ accounts- Post t(e stoc' alues o% materials o% di%%erent material types to t(e same 0/ account
iii. ?ransaction/! ent Eey
Eey allo&ing t(e user to di%%erentiate *et&een t(e arious transactions and e ents "sucas p(ysical in entory transactions and goods mo ements# t(at occur &it(in t(e %ield o%in entory management.
?(e transaction/e ent type controls t(e %iling/storage o% documents and t(e assignment o
document num*ers.i . ;aterial ?ype
0roups toget(er materials &it( t(e same *asic attri*utes, %or eBample, ra& materials,semi %inis(ed products, or %inis(ed products.
<(en creating a material master record, you must assign t(e material to a material type.?(e material type you c(oose determines:
- <(et(er t(e material is intended %or a speci%ic purpose, %or eBample, as a con%igura*
material or process material- <(et(er t(e material num*er can *e assigned internally or eBternally- ?(e num*er range %rom &(ic( t(e material num*er is dra&n- <(ic( screens appear and in &(at se uence- <(ic( user department data you may enter- <(at procurement type t(e material (asL t(at is, &(et(er it is manu%actured in-(ouse or
?oget(er &it( t(e plant, t(e material type determines t(e material]s in entorymanagement re uirement t(at is:
- <(et(er c(anges in uantity are updated in t(e material master record- <(et(er c(anges in alue are also updated in t(e stoc' accounts in %inancial accounting
). ;aBimum no. o% dunning le els is created>
Ans: le els maBimum.
. In (o& many &ays APP is con%igured>
?r Code: F2 P
6. <(at is di%% *et&een AA;, 1ecurring entries, Sample document>
Account Assignment ;odel:A re%erence %or document entry t(at pro ides de%ault alues %or posting *usinesstransactions. An account assignment model can contain any num*er o% 0/ account itemand can *e c(anged or supplemented at any time. In contrast to sample documents, t(e0/ account items %or account assignment models may *e incomplete.
1ecurring !ntries:
A periodically recurring posting made *y t(e recurring entry program on t(e *asis o%recurring entry original documents.
?(e procedure is compara*le &it( a standing order *y &(ic( *an's are aut(ori=ed tode*it rent payments, payment contri*utions or loan repayments.
Sample ocuments:
Special type o% re%erence document. ata %rom t(is document is used to create de%aulentries on t(e accounting document entry screen.
nli'e an accounting document, a sample document does not update transaction %igures *ut merely ser es as a data source %or an accounting document.
SAF FI Fre uently As'ed uestions
+. <(ere to assign acti ity type in cost centers> O1 (o& to lin' cost centers G acti itytypes>
RR ?(ere is no direct assignment. Dou plan t(e output %or a cost center %irst in 'p ).?(en you] e to plan t(e alue o% t(at cost center &(ic( you *udget %or a period in 'p7).
Planned Acti ity eBpenditure / Planned Acti ity ty gi es yia planned act rate &(ic( youcan use to aluate your acti ity con%irmations in m%g orders. Dou can also de%ine yoo&n prices, *ut you (a e to run t(e price re aluation i% you &ant to re aluate your actuaacti ity prices.
. For stat. 'ey %igure &(at is t(e signi%icance o% sender G recei er cost elements G cocenters>
RR Stat 'ey %ig are not real account assignments. In simple traditional terms it is t(e *asto allocate or de%ine proportions &it( &(ic( t(e cost is allocated. SEFs are used tocalculate t(e de*it on a recei er o*@ect. ?(ese alues can *e used %or assessing commocosts &(ic( are used *y all t(e ot(er cost centers.
9. o& SEF &or's... Eindly gi e me ? Codes Also.
RR Dou create G plan SEF.
Create using EE7+ G P A$ t(e parameters o% SEF in EP4)+. oes any one 'no& &(at is So%t&are li%e cycle, it &as a uestion as'ed in aninter ie&.
. In 0 master &e (a e a option \2alance in local currency\ and \Account currency\.<(at does it mean>
9. In mo ement type";;#, &(at is alue G uantity string I 'no& it updates alues anduantities in 0 &it( miB o% aluation class, transaction 'ey modi%ier and 0 A/c. 2ut
(o& does it &or' &(en doing a m t type>
4. In FI &(en doing Special 0 transaction &(at determines t(e %ields8 statues o% t(escreen and &(y do &e (a e so many screens %ollo&ed *y it. Is it determined *y postingEeys> is it to determine Account type %or &(ic( &e are using t(e Special 0 and de*itand credit>
: So%t&are i%e Cycle,
Ans: it is not(ing *ut 1oad ;ap - %i e p(ases li'e, Pro@ect Preparation, 2lue print,1eali=ation, Final preparation and 0o-li e support.
: In 0 master &e (a e a option \2alance in local currency\ and \Account currency .<(at does it mean>
Ans: Account currency is t(at t(e 0 account in &(ic( currency do you &ant tomaintain. i% you decided t(at you &ant maintain in company code currency, you can posany currency in t(at account.I% not, you &ant to maintain separate currency %or t(at 0 t(en eBc(ange rate di%%eren&ill come *ecause t(e con ersion rate.
2alance in local currency - some 0 account can]t *e maintain on open item *asis andcan]t in %oreign currency li'e clearing account and discount account etc., in suc( case youcan assign t(is indicator to s(o& t(e *alance in local currency.
. In mo ement type ";;#, &(at is alue G uantity string I 'no& it updates alues and
uantities in 0 &it( miB o% aluation class, transaction 'ey modi%ier and 0 A/c. 2ut(o& does it &or' &(en doing a m t type>
Ans: 2asically, t(e system does not 'no& &(ic( 0 (as to *e updated &it( &(at. (ere,&e are gi ing a direction to t(e system to update t(e data.
<(at you said is correctL t(e system &ill update t(e alue and ty in t(e material master.Dou &ould (a e seen some more %ields also, li'e ;o ement indicator, consumption,
alue string and transaction e ent 'ey etc.,
<(ile creating a PO, t(e system &ill ta'e t(e ;o ement type as a *ase, &it( ;?, it &ill
identi%y t(e ;I"mo ement indicator - used to de%ine &(et(er it is goods mo ement %or production order, purc(ase order, deli ery note etc#, and it &ill identi%y t(e consumptionli'e it is assets, or consumption or sales order# and it &ill identi%y t(e alue string " it ismust to assigned to mo ement type, t(roug( allocation o% alue string to mo ement typesystem &ill automatically identi%y t(e 0 # and it &ill post t(e entry "dr/cr#in t(e 0 *ased on t(e transaction and e ent 'ey %igure &(ic( is used to determine t(e de*it andcredit entry o% a 0
4. In Field Status 0roup t(ere are options li'e Suppress, optional, 1e uired, isplay. Sot(at it is %ollo&ed *y so many screens and it is determined *y posting 'ey. Its *ot( de*it"or# "2ot(# credit.
uestionnaire &it( Ans&ers %or SAP FI
<(at is t(e di%%erence *et&een company and company code>A company is t(e organi=ational unit used in t(e legal consolidation module to roll up%inancial statements o% se eral company codes.?(e Company Code is t(e smallest organi=ational[ nit %or &(ic( a complete sel%-contained set o% accounts can *e dra&n up %or purposes o% eBternal reporting.
o& many c(art o% accounts can *e attac(ed to a company code>One or more Operati e C(art o% Accounts can *e assigned to a company code. A COA
must *e assigned to a company code. ?(is COA is t(e operati e COA and is used in *ot(FI and CO. One C(art o% Account can *e assigned too many Company codes i.e.,multiple company codes can eit(er s(are t(e same or (a e separate COA. 2ut a companycode "Country speci%ic Company code or International Company code# can (a e acountry speci%ic COA also along &it( Operati e COA. ?(e lin' *et&een t(e regularCOA and t(e country COA appears in t(e alternate num*er %ield o% t(e 0/ masterrecord.
!g: I% a company]s su*sidiaries are located in *ot( S G ;eBico. <e need to con%igure Company codes - one %or S and anot(er %or ; Bico, %or eg +77 and ;+77. ?(e same&ay &e create COA]s one %or S G one %or ;eBico, SCA and ;QCA. ;eBico (asdi%%erent go t reporting re uirements t(an t(e S so &e &ill need to de%ine a companycode speci%ic to Country ;eBico and also create a country speci%ic COA to *e used, in
addition to normal COA. In tcode O2D)"Comp Code 0lo*al Parameters# o% CC ;+77&e de%ine normal COA i.e., SCA in C(art o% Accounts %ield and ;QCA in CountryC(art/Accts %ield.
<(at are su*stitutions and alidations> <(at is t(e precedent>Validations are used to c(ec' settings and return a message i% t(e prere uisite c(ec'condition is met.Su*stitutions are similar to alidationsL t(ey actually replace and %ill in %ield alues *e(ind t(e scenes &it(out t(e user8s 'no&ledge unli'e alidations t(at create on-screenmsgs to t(e user.
<(at is a controlling area>?(e Controlling Area is t(e central organi=ational unit &it(in CO module. It isrepresentati e o% a contained Cost Accounting en t &(ere costs and re enues can *emanaged.
e%ine relations(ip *et&een controlling area and company code>A controlling area may include one or more company codes &(ic( must use t(e sameoperati e c(art o% accounts as t(e controlling area. A Controlling Area can containmultiple company code assignments *ut a single company code can *e assigned to onlyone controlling area.
<(at is a %iscal year ariant>Fiscal Dear is a period o% + mont(s and SAP pro ides 4 special periods to postingad@ustment !ntries. Fiscal year determines posting periods. Posting periods are used toassign *usiness transactions. Fiscal year may *e year dependent or year independent.
<(at are special periods used %or>?(e Special periods in a %iscal year ariant can *e used %or t(ings li'e posting audit or taad@ustments to a closed %iscal year.
<(at do you mean *y year dependent in %iscal year ariants>Dear ependent: t(e %inancial year is same as calendar year. Starting %rom +st 3an to 9+
ec "&(ere posting periods and t(e calendar mont(s are e ual#Dear Independent: t(e %inancial year is di%%erent %rom calendar year Starting %rom +April to 9+st ;arc( "&(ere t(e posting period mont(s are not e ual to calendar yearmont(s#
<(at are s(ortened %iscal year> <(en are t(ey used>S(ortened Fiscal Dear: a %inancial year, &(ic( (as less t(an + periods.
.9-<e al&ays copy company code or &e can create manually also> I% possi*le gi ereasons also.
Ans&er: ?(ere are loads o% ta*les t(at get copied o er &(en copying co codes. ?(ismig(t *e incomplete in a manual copy, and (ence t(e manual route is not ad isa*le.
.4-In case o% APP, &(en *an' master data updated>
.J-Suppose in 774 I (a e depreciation 'ey ]A2Gin 77J depreciation 'ey I (a ec(anged to\C \. In &(at &ay my *alances &ould *e a%%ected li'e *alances o%depreciation, accumulated depreciation, assets etc.
Ans&er: ?(e di%%erence in t(e depreciation t(at is posted already and &(at s(ould *e posted &it( (istorical e%%ect &ill *e posted in t(e current accounting period.
.) o& many c(art o% accounts can *e assigned to company code &e can assign
company code to c(art o% account t(roug( O2) > $o& my uestion is in &(at &ay &ecan assign t(ree types o% c(art o% account to company code in one transaction code "Imig(t *e &rong pl= correct me#
Ans&er: ?(ree, alt(oug( t(e group and country c(art o% accounts are optional. ?(e groupc(art o% accounts is assigned to t(e operational c(art o% accounts, and t(e only mandatoCo is t(e Operational Co
. o& many %inancial statement ersions can *e assigned to co. code>
Ans&er: As many FSVs as you &ant can *e assigned to t(e co code i.e. +:n as o% Co
Code: FSV.
I (a e created Company Code and all ot(er con%iguration related to t(e C Code. Also in;; I (a e created purc(ase order, created endor, material etc. I couldn]t acti ate t(ePO due to t(e %ollo&ing error messages in red:
In Controlling ---R 0eneral Controlling ---R ;aintain Controlling Area ---R ;aintainControlling Area ---R Acti ate Components/Control Indicators ---R Dou need to c(ec' i%you &ant to acti ate t(e order management/acti ity *ased costing/commitment
management etc.SAP FI FA
+. ?(ere is \company\ %ield in t(e Company Code glo*al settings. ?(e 1/9 (elp says t(atit is *eing used %or consolidation. <e can use 0roup C(art o% account to do t(e same.<(at is t(e signi%icance o% t(is %ield>
. <(en &e copy t(e COA, only one Fin Stat Version is *eing copied. A COA can (a emany Fin Stat Version. <(y copying o% COA allo&s only one Fin St Ver>
9. <(at are t(e in%ormation t(at are not copied to ne& company code &(en &e copycompany code>
4. <(et(er one group c(art o% account can *e assigned to Operational c(arts. For !g.I$?A and I$?2 is *eing used *y group o% company as OCA. <(et(er 0CA 01P can *eassigned to I$?A and I$?2>
+A#. Company is an organi=ational unit &(ic( is generally used in t(e legalconsolidation to roll up %inancial statements o% se eral company codes. A company caninclude one or more company codes. I% &e are going %or Consolidation , &e need to ent(e ) c(aracter alp(anumeric company identi%ier t(at relates to t(is company code.
Company Codes &it(in a Company must use t(e same c(art o% accounts and %iscal year.And %or consolidation purpose &e use 0roup COA &(erein &e lin' t(e Operating COAt(ru entering t(e 0 account no. o% t(e 0roup COA in t(e 0 Account o% t(e OperatingCOA.
A#. A %inancial statement ersion corresponds to t(e c(art o% accounts and &(ereinIndi idual "operational# accounts are assigned to t(e corresponding FS item on t(e lo&esle el o% t(is ersion. 2ut as %or t(e rollup o% Accounts is not possi*le in all t(e FSV&(ic( can *e copied, n rat(er can update manually n create multiple FSVs i% necessarydepending on t(e Financial Statements &(ic( are necessary %or t(e Organi=ation.
9A#. All t(e Organi=ational units "0lo*al ata# %or a company code &ill * copied to ne&company code upon using t(e copy %unction eBcept %or t(e transactional data.
4A#. Des, 0roup COA can *e assigned i.e., t(e 0 A/c.$o. is lin'ed to t(e 0 Accountso% t(e *ot( Operating COA . ?(at means 0roup COA consists o% ni ue set o% Accoun&(ic( can *e lin'ed to Op.COA 5+ and Op.COA 5 .
Ans: .$o.+. In t(e SAP system, consolidation %unctions in %inancial accounting are *ased on companies. A company can comprise one or more company codes. %or eBampCompany A (a e 4 company codes &(ic( is eBisting in di%%erent state and / or country.<(en Company A &ants to consolidated t(e accounts, it &ill gi e t(e common list o%accounts &(ic( in turn called group c(art o% accounts. 0roup c(art o% account is used to
de%ine/ list t(e 0 account uni%ormly %or all company codes.Ans: .$o. . In SAP 1/9 system, &ill allo& only one %inancial statement ersion %orsingle COA &(ic( you need to assign t(e same &(ile copying t(e COA. ?.code O2D
Ans: .$o.9. <(en you &ant to create FDV, PPV, COA etc %or ne& company code&(ic( is as same as eBisting company code, t(en you can copy all t(e in%ormation %romt(e source company code to t(e target company else &(ate er is re uired as per t(e ne&company code re uirement you can only copy t(e same, rest you can create as per t(ere uirement. %or eBample Fiscal year %or ne& company code may *e s(ortened %iscal&(ic( is di%%er %rom t(e eBisting company code. In t(is case, %iscal year %or ne& com
code you (a e to create and assign it to company code.Ans: .$o.4. Operational c(art o% accounts is somet(ing di%%er %rom t(e 0roup c(art o%accounts *ut 0roup c(art o% account can *e assigned to Operating c(art o% account + and
t(roug( 0 account no.
Operating c(art o% accounts: ?(e operating c(art o% accounts contains t(e 0 accountst(at you use %or posting in your company code during daily acti ities. Financialaccounting and controlling *ot( use t(is c(art o% accounts. Dou (a e to assign anoperating c(art o% account to a company code.
0roup c(art o% accounts: ?(e group c(art o% accounts contains t(e 0 accounts t(at areused *y t(e entire corporate group. ?(is allo&s t(e company to pro ide reports %or t(eentire corporate group
o& do I 'no& &(ic( target cost ersion &e are using>
?o %ind out &(ic( ersion is used %or your ?arget Cost, try t(is menu pat(
o& do you c(ange t(e \Input taB code - Assets &it(out input taB\ alue %or a companyin Asset Accounting> ?ec(nically, (o& do you c(ange %ield ;<SE VA %ield in ta*le?7 9C> ?IA.
Via customi=ing: Asset accounting --R Integration &it( general ledger --R Assign inputtaB indicator %or non-taBa*le ac uisitions
1e uire 01 G IV report
Is t(ere any report on 01 pending %or IV>
Dou could try eBecuting program 1F<!1!77, &it(out postings.?(is is t(e same program &(ic( is used %or period end closing- regrouping o% 01/I1...*ut%or only a report do not create postings.
or
;ay *e transaction ;2JS can (elp you out.
1etained Pro%it Account
A%ter you run t(e 0 *alance carry %or&ard, you only manage to 'no& t(e *alance carry%or&ard %or t(e retained pro%it account *ut you don]t (o& muc( is actually post to t(e particular account. Dou (a e try almost all o% t(e standard report *ut still can]t %ind anyreport t(at can s(o& you t(e %igure.
?(e *alance carried %or&ard is only a ]calculated] %igure and not a ]posted] %igure. ?(e *rea'-up o% t(e retained earnings %igure is a aila*le &(en you run t(e *alance carried%or&ard report.
Dou can also deri e t(e *alance *y selecting only t(e PG Accounts %or t(e rele ant period. ?(e net *alance o% t(ese accounts s(ould e ual t(e retained earnings account.
AC payment con%iguration
2ased on 4.72. Is it possi*le to con%igure t(e system %or AC payments or do &e need tupgrade>
Dou can use 1FFO SU? to produce an AC %ile. Dou may (a e to use user eBits to&rite (eader and trailer records. Please read documentation on t(is program and it is sel%
eBplanatory.
oc'ing o% Planning ata in Pro%it Center Accounting
o& to loc' planning data in pro%it center accounting.
In 4.) * t(e transaction is SUA 1U6 7749 J - ;aintain Versions you can loc' ersions%or eac( %iscal year
C(anges in endor master
Is t(ere a report &(ic( s(o&s c(anges in endor master data. $ot only %or one li'e ;E74 or QE74 *ut %or a range li'e all c(anges in endors per ccode."s(ould *e similar to customer master transaction OVJ+#
Dou can used report \1FEA2 77\.
In t(e accounts paya*le reporting menu t(is program can *e %ound ia:Accounts paya*le --R Ade uacy and documentation --R ;aster data --R isplay o%
endor c(anges
" epending on your SAP ersion o% course#
2an' Statement pload
o& to use t(e program 1F!2EA?Q> ?(is creates t&o %iles S?A?!.?Q? andI?!;.?Q?.
o& are t(ese %iles imported into SAP>
?ry using program 1F!2EA77 to upload t(e t&o %iles.
- one is t(e (eader %ile containing t(e ouse *an' G account in%ormation along &it( t(edate and t(e statement num*er- t(e ot(er is t(e item details
Integration o% FICO &it( Ot(er ;odules
<(at are t(e steps %or integration o% FICO &it( ot(er modules S , ;; etc.>
Some *asic in%ormation:
FI-;;: ?(e integration *et&een FI-;; (appens in ?-code O2DC.+. <(en PO is created:
In entory Account dr "?ransaction Eey 2SQ in O2DC#?o 01I1 account "?.Eey <1Q in ?-code O2DC#
9. <(en In oice is posted
01I1 account r.Vendor account Cr.
4. Payment made to Vendor
Vendor A/c r?o 2an' Clearing A/c Cr.
Points to 'no& : ;o ement ?ypes, Assignment o% ;o ement types to ?-'eys "?-codeO;33#, Value string "I also need some in%ormation on t(is# , O;<$ and O;<2transactions.
---
?(ere is a close integration */& FI G ;;, actually document %lo&s %rom ;; to FI in t(e%ollo&ing areas suc( as,
+. ;o ement ?ypes:
sed to ena*le t(e system to %ind t(e prede%ined posting rules determining (o& t(eaccounts o% %inancial accounting system are to *e posted G to update t(e stoc' %ields int(e matrl master data."0oods 1eceipt, 0oods Issue, etc#
. Valuation Class:
Assignment o% material to grp o% gl account, used to determine t(e gl accounts t(at areupdated as a result o% goods mo ement.
9. ?ransaction/! ent 'ey:
sed to control t(e storage or %iling o% documents G assignment o% documents. sed todi%%erentiate */& arious transactions suc( as goods mo ement t(at occur in in entory
4. ;aterial ?ype:!ac( material s(ould assign mtrl type in mtrl master record used to update &(et(erc(anges made in ty are updated in material master record G c(ange in alue alsoupdated in stoc' account.
FI-S Integration: ?(e integration is done in ?-code VEOA
o& to re erse cleared documents>?(e %ollo&ing procedure is to *e %ollo&ed to re erse t(e cleared document.
+. 1eset t(e cleared document and re erse t(e document.Pat( Accounting ---R %inancial Accounting ---R C/ ---R ocument---R 1eset Cleareditems - ?. code : F21AIn t(is screen select resetting and re erse radio *utton and gi e t(e re ersal reason. : 7+and sa e t(e settings.
F-7+ !nter Sample ocument
F-7 !nter 0/ Account Posting
F-79 Clear 0/ Account
F-74 Post &it( Clearing
F-7J Post Foreign Currency Valuation
F-7) Post Incoming Payments
F-7 Post Outgoing Payments
F-+6 Payment &it( Printout
F-+ 1e erse Statistical PostingF- 7 1e erse 2ill ia*ility